Loading...
HomeMy WebLinkAbout2017.08.21 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, AUGUST 21, 201 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, and City Clerk Michele Lindau Approval of the Minutes for the August 7, 2017 Council Meeting Klein made motion, Miron seconded, to approve the minutes for the August 7, 2017, City Council meeting as presented. All Ayes. Motion carried. August 8, 2017 Comprehensive Plan Workshop Petryk made motion, Klein seconded, to approve the minutes for the Comprehensive Plan Workshop held on August 8, 2017, as presented. All Ayes. Motion carried. August 11, 2017 Meeting with Metropolitan Council Chair Haas made motion, Miron seconded, to approve the minutes for the meeting on August 11, 2017, with the newly appointed Metropolitan Chair Alene Tchourumoff as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Hugo Good Neighbors Food Shelf Update—HGNFS President Chris DeFresne Hugo Good Neighbors Food Shelf President Chris DeFresne provided Council an update on the food shelf. In 2016, an average of 177 families were served each month, and over over 145,000 pounds of food distributed. Over half of the food is purchased primarily through Second Harvest and The Food Group. The other half is donated mostly by local grocery stores, including Festival and Qwik Trip, and donations are received through food drives. Revenue has remained basically the same since 2015 at $89,619, and expenses increased slightly to a pay a part time Hugo City Council Meeting Minutes for August 21,2017 Page 2 of 6 employee who oversees operations. Chris talked about their capital campaign and how they reached their goal and paid off their mortgage this past March. Council asked about future expansion plan and whether they accepted fresh produce from gardens. Chris responded they were keeping their options open for future expansion but not actively fund raising. The food shelf was built on the current property to allow some expansion. Fresh produce can be dropped off when they are open 4-7 p.m. Monday through Friday or arrangements can be made by calling or emailing. Approval of the Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Matt Klein 3. Approve Resolution Amending Preliminary Plat and PUD for Fable Hills 4 1 Addition 4. Approve Property Line Adjustment at 15118 and 15198 Irish Ave. N. (Lutz & Lemay) 5. Approve Special Event Permit for Cruise for Troops on September 23, 2017 6. Approve Special Event Permit for Outdoor Church Service at New Life Church on September 10, 2017 7. Approve Audit Contract Extension for Smith Schafer & Associates 8. Approve Encroachment Agreement at 15995 Finley Ave N for Accessory Structure All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Matt Klein Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Matt Klein. Approve Resolution Amending Preliminary Plat and PUD for Fable Hills 4th Addition Elmcrest Investments, LLC, had requested an amendment to their preliminary plat and PUD to add three lots to the existing approval for Fable Hills 4 1 Addition. The previous approval consisted of 46 detached villa lots and 14 single family home lots for a total 60 lots. The applicant requested a change to allow 54 detached villa lots and 9 single family home lots for a total of 63 lots. In 2015, the applicant final platted 26 of the detached villa lots. At its August 10, Hugo City Council Meeting Minutes for August 21,2017 Page 3 of 6 2017, meeting, the Planning Commission held a public hearing to consider the amendment request. There were four residents that spoke during the public hearing. Staff recommended approval of the amendment to the preliminary plat and PUD, subject to the conditions listed in the resolution. The Planning Commission was comfortable with the application request and agreed it meet the intent of the overall PUD general plan. They unanimously recommended City Council approve the resolution amending the preliminary plat and PUD. Adoption of the Consent Agenda approved RESOLUTION 2017-27 APPROVING AN AMENDMENT TO THE PRELIMINARY PLAT AND PUD FOR ELMCREST INVESTMENTS, LLC, FOR "FABLE HILL 4TH ADDTION" ON PROPERTY LOCATED EAST OF ELMCREST AVE NORTH OF FABLE HILL PARKWAY. Dave Hemple and Len Pratt were in attendance and shared information on the development. Approve Property Line Adiustment at 15118 and 15198 Irish Ave. N. (Lutz & Lemay) Vince and Julie Lutz, 15118 Irish Avenue, and Charles and Lisa Lemay, 15198 Irish Avenue, had applied for a Property Line Adjustment to move their common property line 300 feet to the north. This would result in a 10 acre lot and a 30 acre lot, both remaining in conformance with the minimum lot size of 10 acres. Adoption of the Consent Agenda approved RESOLUTION 2017-28 APPROVING A PROPERTY LINE ADJUSTMENT FOR VINCE AND JULIE LUTZ AND CHARLES & LISA LEMAY FOR PROPERTIES LOCATED AT 15118 IRISH AVE N. AND 15198 IRISH AVE N. Approve Special Event Permit for Cruise for Troops on September 23, 2017 Russ Hanes, organizer for Cruise for Troops, had applied for a Special Event Permit for their 9 1 annual ride event on Saturday, September 23, 2017. Events with over 200 people require a Special Event Permit approved by the City Council and approximately 800 vehicles will be attending this event. Cars, trucks and bikes will begin at Running Aces in Columbus and travel on CSAH4, TH61, CSAH8, and CSAH 7 through Hugo into May Township, Scandia, Marine on St. Croix, and Forest Lake, ending up back at Running Aces. This event benefits the Invisible Wounds Project in supporting the families of our Veterans and fallen heroes. The applicant had secured Washington County Deputies to control intersections throughout the route in Hugo. Adoption of the Consent Agenda approved the Special Event Permit for the Cruise for Troops event on Saturday, September 23, 2017. Approve Special Event Permit for Outdoor Church Service at New Life Church on September 10, 2017 David Streitz from New Life Church, 6000 148�h Street North, had applied for a Special Event Permit for an outdoor church service on Sunday, September 10, 2017 at 9 a.m. A Special Event Permit is necessary for the amplified sound during the event. This outdoor service would replace their normal one-hour service and approximately 100 people are expected to attend. Adoption of the Consent Agenda approved the Special Event Permit for New Life Church. Approve Audit Contract Extension for Smith Schafer & Associates Smith Schafer & Associates has been the auditor of the City's financial statements since first Hugo City Council Meeting Minutes for August 21,2017 Page 4 of 6 appointed in 2001 for a three year term. The Finance Department has been very pleased with their work and the Council has approved four contract extensions since. Adoption of the Consent Agenda approved Smith Schafer & Associates as the City's auditor for 2017-2021 subject to the terms in the proposal submitted to the City. Approve Encroachment Agreement at 15995 Finley Ave N for Accessory Structure Christopher Clausen, 15995 Finley Avenue North, had applied for an Encroachment Agreement to locate an accessory structure within a drainage and utility easement. Adoption of the Consent Agenda approved RESOLUTION 2017-29 APPROVING AN ENCROACHMENT AGREEMENT FOR CHRISTOPHER CLAUSEN TO ALLOW CONSTRUCTION OF AN ACCESSORY STRUCTURE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 15995 FINLEY AVENUE NORTH. Discussion on DNR's Public Waters Reclassification of Hardwood Creek At the City Council meeting on August 7, 2017, Rice Creek Watershed District Board Manager John Waller spoke to Council on the Department of Natural Resources' decision to put segments of Hardwood Creek back into the public waters inventory. He had requested the Council send a letter to the DNR in opposition. City Administrator Bryan Bear provided a map that showed the ditches in the area and what they were classified as, specifically the segment from Henna Avenue west to Elmcrest Avenue, known as Judicial Ditch 2. He explained that the DNR created an inventory of public waters in 1979 after a process that included public input. The inventory included a list and a map. These were reviewed after the Buffer Law was created in 2015, and it was found that some ditches were included on the map as public waters but were not on the list, and segments of Hardwood Creek(JD2) only showed on the map. In April, the DNR had ordered the ditches not on the list to be removed from the public waters inventory since proper notice was not provided to those landowners; the public process was not followed. Since then, RCWD was notified by the DNR of their intention to put those segments back on the public waters list. The RCWD sent a letter to the DNR informing them they would like the original statutory process to be followed. Bryan stated that inclusion in the public waters inventory could have consequences to landowners, City, and RCWD. He suggested that staff have a conversation with the DNR to inquire on their intended process, and then follow-up with a letter. Petryk made motion, Klein seconded, to direct staff to contact the DNR to inquire about the intended process and follow up with a letter. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The National Guard had announced the 34�h Infantry Hugo City Council Meeting Minutes for August 21,2017 Page 5 of 6 Division will be deployed in 2018, and the 133rd Air Wing is deployed to Kuwait. Haas shared photos of the recent golf event and packing event. The YRN has been helping families with school supplies. A request was received by a member of the 210 EIS for help, and a member of the 133 Air Wing needed a furnace repaired and a new air conditioner. The Hugo American Legion hosted a movie on August 16'h with proceeds going to the YRN. Burger night is Wednesday, August 23, 2017, and Hugo Public Works is the sponsor. Linda Runbeck and SD38 will be the sponsor for September. Midyear Budget Workshop on Tuesday August 22, 2017 City Administrator Bryan Bear reminded Council a Midyear Budget Workshop had been scheduled for Tuesday, August 22, 2017 at 3:30 p.m. in the Council Chambers. Twin Cities Business Magazine Event on Thursday, August 24, 2017 City Administrator Bryan Bear informed Council that the Washington County profile will be published in the September issue of the Twin Cities Business Magazine. A celebration event is scheduled for Thursday, August 24, 2017, to celebrate the revealing of this special section in the magazine. The event will take place at 4Front Technology & Office Campus in Oakdale from 4- 6 p.m. Petryk made motion, Klein seconded, to schedule the meeting to attend the Twin Cities Business Magazine revealing event on Thursday, August 24, 2017, at 4 p.m. All Ayes. Motion carried. Washington County Open to Business Event on Friday, August 25, 2017 City Administrator Bryan Bear informed Council an event had been scheduled to introduce the Washington County Open to Business Program on Friday, August 25, 2017, from 7:30-8:30 a.m. in the Oneka Room at Hugo City Hall. Klein made motion, Petryk seconded, to schedule a meeting for Friday, August 25, 2017, from 7:30-8:30 to attend the Washington County Open to Business Program at Hugo City Hall. All Ayes. Motion carried. Legislative Reception on Thursday, November 16, 2017 City Administrator Bryan Bear informed Council that The White Bear Area Chamber of Commerce will hold the 2017 Legislative Reception on Thursday, November 16 from 5-7 p.m. at the Tria Restaurant in North Oaks. Miron made motion, Klein seconded, to schedule a meeting for Thursday, November 16, 2017 to attend the Legislative Reception. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 21,2017 Page 6 of 6 Adiournment Klein made motion, Petryk seconded, to adjourn at 7:51 p.m. All Ayes. Motion carried. Respectfully Submitted, jN . 1^, Michele Lindau City Clerk