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HomeMy WebLinkAbout2011.10.10 EDA Packet AGENDA CITY OF HUGO ECONOMIC DEVELOPMENT AUTHORITY MONDAY, OCTOBER 10, 2011 8:30 AM 8:30 am 1. Call to Order 8:31 am 2. Roll Call 8:32 am 3. Approval of Minutes EDA Meeting of September 12, 2011 8:35 am 4. Update on the Marketing Campaign 9:00 am 5. Update on Greater Minneapolis/St. Paul Economic Development Partnership 9:30 am 6. Update on Downtown Redevelopment 9:45 am 7. Update on Boot Camp for Entrepreneurs 10:00 am 8. City Wide Bus Tour—October 15, 2011 10:15 am 9. Update on Meeting Date Change for the EDA/Planning Commission City Identity Workshop—November 17, 2011 at 7 PM 10:30 am 10. Adjournment BACKGROUND MEMO FOR THE EDA MEETING OF MONDAY, OCTOBER 10, 2011 3. APPROVAL OF MINUTES Staff recommends approval of the minutes from the September 12, 2011, EDA Meeting as presented. 4. UPDATE ON THE MARKETING CAMPAIGN Staff has started to compile information for the multimedia marketing campaign. The next steps are to showcase the information in an interesting way on the City's website. Staff is working with Gov Office, which hosts the website, to make updates to the website. Staff has enclosed the strategic plan for the marketing campaign for the EDA's review. The EDA can add items to the plan at the meeting if they would like. 5. UPDATE ON GREATER MINNEAPOLIS/ST. PAUL ECONOMIC DEVELOPMENT PARTNERSHIP Staff attended the Greater MSP meeting on September 29, 2011. Staff will update the EDA on the meeting. 6. UPDATE ON DOWNTOWN REDEVELOPMENT Staff will update the EDA on the progress of downtown redevelopment 7. UPDATE ON BOOT CAMP FOR ENTREPRENEURS Staff will update the EDA on the Boot Camp for Entrepreneurs. 8. CITY WIDE BUS TOUR—OCTOBER 15, 2011 The 6th Annual City Wide Bus Tour is on Saturday, October 15, 2011, at 10 am. Enclosed is the flyer for the tour. If you would like to RSVP at the EDA meeting you are more than welcome. 9. UPDATE ON MEETING DATE CHANGE FOR THE EDA/PLANNING COMMISSION CITY IDENTITY WORKSHOP—NOVEMBER 17, 2011 AT 7 PM There is a conflict with the previous meeting date of November 11, 2011. The I-35 W/E coalition is meeting that night. The Planning Commission rescheduled the date to November 17, 2011. : BACKGGROUNWMEMO!FOR'THE.EDA,MEETING,OF M.ONIDAtY, OCTOBER 104 20U 3 APPROVAL,OF MINUTES: Staff recommends approval of the minutes from the September 12, 2011, EDA Meeting as presented. 4. UPDATE ON THE MARKETING CAMPAIGN Staff has started to compile information for the multimedia marketing campaign. The next steps are to showcase the information in an interesting way on the City's website. Staff is working with Gov Office, which hosts the website, to make updates to the website. Staff has enclosed the strategic plan for the marketing campaign for the EDA's review. The EDA can add items to the plan at the meeting if they would like. 5. UPDATE ON GREATER MINNEAPOLIS/ST. PAUL ECONOMIC DEVELOPMENT PARTNERSHIP Staff attended the Greater MSP meeting on September 29, 2011. Staff will update the EDA on the meeting. 6. UPDATE ON DOWNTOWN REDEVELOPMENT Staff will update the EDA on the progress of downtown redevelopment 7. UPDATE ON BOOT CAMP FOR ENTREPRENEURS Staff will update the EDA on the Boot Camp for Entrepreneurs. 8. CITY WIDE BUS TOUR—OCTOBER 15,2011 The 6`" Annual City Wide Bus Tour is on Saturday, October 15, 2011, at 10 am. Enclosed is the flyer for the tour. If you would like to RSVP at the EDA meeting you are more than welcome. 9. UPDATE ON MEETING DATE CHANGE FOR THE EDA/PLANNING COMMISSION CITY IDENTITY WORKSHOP—NOVEMBER 17, 2011 AT 7 I'M There is a conflict with the previous meeting date of November l t, 20l L The I-35 W/E coalition is meeting that night. The Planning Commission rescheduled the date to November 17, 2011. nnMtN,UTES,FQWTHE EDAsMEETING,O,FSEPITFEMBEW12 2014; 44rcalled the•meeting to order.at 8-3)0 am. PRESENT: Arcand, Bever, Denaway, Graff, and Puleo ABSENT: Miron and Klein STAFF: Mike Ericson, City Administrator Bryan Bear, Community Development Director Rachel Juba, Planner APPROVAL OF MINUTES FOR THE EDA MEETING OF AUGUST 8, 2011 Arcand made motion, Denaway seconded, to approve minutes for the EDA meeting of August 8, 2011. All aye. Motion carried. PATRICK FLANAGAN- FLANAGAN LAW OFFICE Patrick Flanagan was present at the meeting to discuss his business that will be locating in Hugo in October. He will be moving into the building located at the south east corner of 147th Street and Highway 6l. Mr. Flanagan talked about the background of his business and why he chose Hugo as a place to locate his business. The EDA welcomed Mr. Flanagan and his business to the City of Hugo. OVERVIEW OF 2005 NIAXFIELD STUDY At its August meeting, the EDA asked staff to provide a summary of the 2005 Maxfield Study on the downtown area. Staff provided the executive summary in the packet for the EDA's review and presented some of the highlights to the EDA in a presentation. Ntost of the information is still relevant but, maybe a few years off. The full version of the study can be found on the City's website. DISCUSSION ON TIF DISTRICT Staff provided background on the TIF district in regards to the request and certification. The City has Eve years from the date of certification to spend money in the district. Staff continues to promote the TIE district. There has been declining value in the district. This means that the district has not created any increment. The values would need to increase for any increment to be created. There may not be any money available for the first projects in downtown. The TIF district may need to be reevaluated at the time the first project proceeds. There are alternatives for incentives, i.e. abatements. There is nothing wrong with leaving the TIF district the way it is. [t is not helping us right now, but not hurting. Denaway stated that he feels we need to keep the district in place and that maybe the first projects,will:not be:able.to receive TIF but, there.are other incentives-to provide. This will help the values-in the district<increase therefore create increment. Graff stated that this is a big deal`to developers-and,needs to be disclosed to them when discussions.happen. Also developers�mayonly be interested by TIF. Denaway stated that TIF shows that--the City is willing to provide an incentive to developers in the downtown. TIF is not always the only incentives and there may be other incentives that are more attractive to developers. For example, free land. Puleo asked when the information on the values was found out. Rachel Juba, Planner, stated that we knew there were declining values but, until staff meet with the financial advisors last month we did not know how far. Bryan Bear, Community Development Director, stated that this is the first year we would see the declining values because the TIF district was not certified until 2010. UPDATE ON GREATER MINNEAPOLIS/ST. PAUL ECONOMIC DEVELOPMENT PARTNERSHIP MEETING ON AUGUST 23, 20t l Community Development Director, Bryan Bear, and Commissioners Miron and Denaway attended the MSP Economic Development Partnership meeting on August 23, 2011. Staff updated the EDA on the discussion at the meeting. The group is coming up with ways to promote the Minneapolis/St. Paul region. They feel there is more potential for the area and want to market it differently. There may be ways to market the region nationally. UPDATE ON CITY RENTAL PROPERTY The Building Official has put together a punch list of items that would need to be repaired in order to rent the property out again. A contractor provided a quote on what it would cost to make it safe to rent out again. lit came to $9887.00. The roof would need to be replaced in the near future which is approximately $14,000. The City acquired the property in 2002 and has been making some money over the past years. Staff feels that the City will continue to spend money on the maintenance of the building and may lose money from now on. The alternative is to demolish the building which would be approximately $30,000. Staff had a discussion with the EDA on whether to rent the house out again or to demolish the house. Denaway stated it seems to make sense to demolish the building then to keep spending money to maintain the property. Bryan Bear, Community Development Director, stated that the quote is just to make the building safe, not necessarily up to code. e Bever,stated that ismay be the:right time:to.demolish the building since it maybe less expensive. Arcand stated that we should be careful because we have demolished a lot of buildings,in the area and it may seem like a park setting. Denaway,asked about options and if the City could simply board it up. Bryan Bear, Community Development Director, stated that it would not be our first option. He stated that it is a difficult property to use currently for redevelopment, so it would be nice to make some money on it but, it may be at the point of no return. Bever made a motion, seconded by Denaway, to recommend to the City Council to demolish the rental property and to contact the previous owner prior to doing so. All Aye. Motion Carried. UPDATE ON ENTREPRENEUR BOOT CAMP Staff updated the EDA on the Entrepreneur Boot Camp that the Hugo Business Networking International (BN[) and Hugo Business Association(HBA) are putting together. The event is scheduled for October 18, 2011, at Wild Wings Hunt Club. UPDATE ON DOWNTOWN REDEVELOPMENT Staff will update the EDA on the progress of downtown redevelopment. Staff enclosed the activity report from the development team that has a purchase agreement for the City owned property. The development team has been trying to make progress. The Ricci's property is probably going to be demolished by the end of the year. Staff will End out in December 2011, if Pete Sampair's property will be granted money through the Met Council's LCDA Program. EDA/PLANNING COMMISSION CITY IMAGE WORKSHOP ON NOVEMBER 10, 2011 AT 7 PNI. Staff had a discussion with the EDA on the Planning Commission's interest in having a joint workshop with the EDA on City Image. The Planning Commission has scheduled the workshop on Thursday, November 10, 2011 at 7 pm. ADJOURNMENT Puleo made a motion, seconded by Denaway, to adjourn at 10:05 am. All aye. Motion carried. Multimedia Marketing.Campaign Strategic Plan 1. Define who is your target market?Are there any more? Developers, CEO's of Businesses, Builders, Real Estate Agents, Investors, and Companies that manage the development process for businesses and developers. Businesses looking for a new location or expansion 2. Do we want to target certain sectors? Should we do a need assessment? • Restaurants/ Food • Market Place h c��CJk qt', Gu Je" Lke c • Traditional Downtown Businesses LAI K.w.� ° !` `f • Industrial • Green Businesses ��riGl( Y11� • Medical �� �SS s • Business Incubators • Commercial / Retail 3. What do you want them to do/know? What information does a business owner want? Communicate the Present Features �e rte%" fG w"'-'K a Why come to Hugo —location value Census information *)o ��Le I" • Charts S Sse✓vLl"QI tA2 .. • Demographics 6 �,L� r� 11 ' The growth of Hugo in the last 5 years e (Du 5 Link to properties that are for sale and/or lease Traffic Counts Infrast are improvements in downtown One stop shop No park dedication fees for commercial / industrial development Structure of'SAC/WAC fee Sewer and Water Connection City Amenities —Parks (is this our hidden gem?) What other businesses are in town Downtown Hugo/TIF Grant opportunities No business licenses BR&E Program Location from airports and interstates Rail Spur Business friendly Taxes Fiscal shape of the City Showcase a letter from a successful business Rebuilding downtown Start up new businesses—home occupations (Business Incubator) Quality education 4. How will our message be delivered? Develop a new section of the website to promote the City and better showcase the development opportunities. Have a short web address the directs people to the section of the website for E-marketing. Image Change? Where is Hugo? • Growth in the last S years • Create awareness of Hugo 0 Broaden the view of Hugo • Help audience understand the development opportunities and the possible results ahead Establish a message or image (BRANDING HUGO) We need to figure our image/identity, first • Slogan • EDA/Marketing Logo??? E-Marketing Create consistent, efficient, and effective, communication tools with compelling messages • Deliver a message that the audience will care about in an interesting way. Improve speed for information to get to target market • Easy to read, catchy language, short readings • FAST!!! Build outreach to many audiences at a nominal cost • E-Newsletter (Bi-monthly) o Template for easy changes o Website, newspapers, ads o Demographics o Community Profile o Rotate key components that make Hugo AWESOME! o Speak to media contacts and forward them to the E-Marketing page • E-Ads o Real Estate websites, Builder Association website, DEED • E-Videos o "Starting a New Business" Watch This... (What do we want to brag about?) • We will be larger than most surrounding cities • Census information • Population Projections o Tell the story of Hugo o Tour of the City o What's New o Progress of Downtown o State of the City Address • E-Presentations (powerpoints with voice over) o One stop shop o Growth of Hugo and growth projections o Census information Encourage regular updates of all the information in E-Marketing Provide links to other websites of companies or organizations that they will be working with during the development process. Collaborate with other City Departments for helpful information S. Timeline for Establishment? 1. Compile information in strategic plan a. Website Updates and adding options 2. Establish City Image/Identity to Market a. Align with Strategic Plan 3. Goals to Retain Businesses (BR&E Program) 4. Attract/expand businesses. Staff is working on compiling all the information and updating the website. • Target Market? • What are we really doing to get businesses? *Once established staff can work to develop the next level of messaging and reporting s Washmgton, GR'EATER. MRTti, � C0. 7Y Minneapolis Saint Paul Regional Economic development Partnership Meeting: Follow up meeting to Minneapolis St. Paul Regional Economic Development Roundtable (Greater MSP) Date: September 29 Time: 2:00 p.m. to 3:30 p.m. Location: Eagle Valley Golf Course 2600 Double Eagle Lake Woodbury, MN R.S.V.P. Barb Boucher 651-430-6005 or barb.boucher@co.washington.mn.us AGENDA • Introduction • Reaffirm County Round-table findings • Protocol for dealing with o Leads from GREATER MSP o Leads from County o Leads from Cities that need GREATER MSP assistance • Contacts o Who are the lead contacts to distribute GREATER MSP leads within the county? • Business Retention o Who takes the lead on business visits? o Who is invited along to limit multiple visits? o How is information shared? ■ What size of project does GREATER MSP get involved in (i.e. Site Selection Magazine Governors Cup — 25 jobs, or 50,000 sq ft, or 1$ million in investment)? • Identify potential public sector (1) and private sector (1) representatives to Greater MSP's Partner Advisory Council and discuss selection process. • Closing and invitation to October 11`h event GREATER -MSP Regional Economic Development Partnership ) I P a c GREATER ,> MISP Minneapolis Saint Paul Regional Economic Development Partnership (GREATERMSP) Operating Principles and Protocols Background: The MSP Regional Economic Development Partnership The GREATERMSP is a Private-Public Partnership (5010), funded by business, institutions, and government, whose mission is to stimulate economic growth and prosperity, and a resultant higher quality of life for all citizens of the Minneapolis — St. Paul Metropolitan Region (MSA). Its primary role is to be a value-added resource to all economic development organizations and activities in the region. The efforts of the GREATERMSP, and the resulting investment and prosperity, will lessen the burden of government and contribute to a brighter future for all residents of the region. The overall responsibility of a successful regional economic development partnership is to better coordinate the activities of the region's economic development partners by providing vision, strategy, resources, and staff support to link state and local governments and organizations involved with job creation, marketing, recruitment and retention. There are four specific activities that the GREATERMSP will lead or partner with existing organizations in order to accomplish: Set a Strategic Vision • Create the regional strategic vision for economic development • Define the tactical economic development agenda to guide resource prioritization Brand and Market the Region • Create regional brand to reflect strategic vision • Market the region's vision and brand internally to align regional stakeholders • Market the region to external site consultants, companies, and potential clients Retain Current Businesses in the Region • Conduct local business check-ups and solve company specific problems • Connect businesses to, and raise awareness of, state and local resources Attract Businesses to, and Expand Businesses in, the Region • Aggressively pursue national and global business growth opportunities • Serve as main contact for site consultants and relocating businesses • Provide one-stop shop for regional data, permit processes, real estate information, etc. • Serve as project manager for local expansions and new attraction efforts • Connect companies with local resources and incentive programs GREATER 'MSP Regional Economic Development Partnership 2 1 P Document Purpose This document outlines the standard practices of the GREATERMSP staff and regional partners, comprised of public, private, and public-private economic development entities in the greater Minneapolis- Saint Paul region who represent or serve either a portion of, or all of, the Metropolitan Statistical Area. These principles attempt to articulate the basic commitments of the GREATERMSP staff and partner organizations. Together, these commitments represent the desired ethics and professional courtesies that will shape the business development practices of the combined partners — as they relate specifically to industrial and commercial (non-retail) economic development retention, recruitment and expansion. In support of these commitments, the following sections of the document establish the Operational Principles to be supported by each respective participant in the GREATERMSP. Attached to this document, as Appendix A, are more specific procedural protocols for the GREATERMSP. These procedural protocols provide further guidance to the GREATERMSP staff and partners regarding Project Vetting (lead generation and prospect conversion), Project Management, and Confidentiality Practices. The appendix is intended to be reviewed, updated regularly and modified as required by the Partner Advisory Council to ensure that the manner in which the organization is executing its responsibilities is most efficient and effective for all partners. Supplemental to this document, it is the intention of the GREATERMSP to execute a Memorandum of Understanding (MOU) with the State of Minnesota Department of Employment and Economic Development (DEED), which will establish any required protocols and procedures between GREATERMSP, including its regional partners, and DEED. Upon execution, the MOU will become Appendix B to this document. Participation in the GREATERMSP is contingent on acceptance of these guidelines. Each economic development partner organization is asked to review, sign and abide by these principles to the absolute best of his or her organization's ability. Willful or repeated disregard for the principles and/or protocols by any party to the agreement will be addressed to the Partner Advisory Council for their consideration. Definitions: Client: Refers to an employer who is or may be engaged with GREATERMSP and regional partners for retention, expansion or recruitment purposes. Clients may be also referred to as customers or prospects. Confidentiality: Refers to the need to protect client identity during the engagement process. GREATERMSP will defer to client desired confidentiality needs and will share information with regional partners per client direction. GREATER :>MSP Regional Economic Development Partnership 3 1 P a GREATERMSP Staffs Commitment to Regional Partners and Communities: It is the responsibility of the GREATERMSP staff to execute the strategies and work plan established by the GREATERMSP Board of Directors. In executing the retention, expansion, and attraction goals of the GREATERMSP, the GREATERMSP staff is committed to establishing and executing its role in complete fairness to all regional partners, maintaining a "level playing field"at all times. The following paragraphs outline the concepts and principles that the GREATERMSP staff is committed to in executing their responsibilities: • Embrace a "One Region" philosophy o Always position the Minneapolis - Saint Paul region as a multi-county region. The GREATERMSP staff will be committed to locating and/or keeping prospects in the Minneapolis - Saint Paul region and will work to ensure that marketing materials, documentation, and web sites seek to promote the entire area and its many advantages in an unbiased manner. o Be as inclusive as possible. GREATERMSP staff will start its engagement with a client and/or its representatives by assuming that they are interested in the entire region and submit opportunities accordingly, unless directed otherwise. o Present data in a regional format whenever possible. The GREATERMSP staff will communicate the necessity of breaking out certain data items (e.g., tax rates or incentives) as needed or requested. • Offer consistent project transparency to all partners o Using the principle of "more information is better than less," the GREATERMSP is committed to sharing among the regional partners as much information as is necessary and prudent on any activity or situation to allow for the best solutions to be identified and/or offered. Information about client projects will be shared with all regional partners even when their parts of the region may not be under consideration. The only exception to this situation is when the client specifically prohibits this or the project was generated by a particular partner. • Respect the wishes of a client (assuming no conflict with operating protocol) o Acknowledge that all work done for a client is driven by the wishes of the company and its representatives, not the GREATERMSP staff or regional partners. o Respect and comply with requests for confidentiality from the client. • Balance regional role with respect and support for partner efforts o Partner generated lead: Any lead not originated with the GREATERMSP o Respect the lead of any partner who develops a prospective client. GREATER ->MSP Regional Economic Development Partnership 4 1 P a o In supporting Minnesota Department of Employment and Economic Development (DEED) - managed prospective clients, the GREATERMSP's goal is to get the Minneapolis - Saint Paul region into contention. o As a general practice, it is the GREATERMSP's intent to be an impartial observer in intra-regional relocations. In these instances, the GREATERMSP staff will always communicate early, openly and often with the regional partner(s) impacted by any potential loss. • Recognize, respect and support efforts of all partners o Work in partnership with the state and community partners to jointly announce all successes, taking special care to recognize all who played a part. o Treat all project-specific information gathered from various communities, counties or other partners as confidential and never share it with anyone other than the company o After a project has ended, GREATERMSP staff will provide feedback to partners to promote continuous improvement for competitiveness regionally and globally. • Be a resource (e.g. data, project management technical assistance) to regional partners as they purse their own respective partner generated leads as GREATERMSP capacity allows. Regional Partners' Commitment to GREATERMSP Staff: Regional partners are comprised of the region's economic development organizations and units of government throughout the region who are investors and members in the GREATERMSP. In order for the GREATERMSP to function as a successful private-public partnership, regional partners must commit to work closely and collaboratively with the professional economic development staff of the GREATERMSP, led by the GREATERMSP CEO. The GREATERMSP staff should be considered a tremendous value-added resource to each regional partner, bringing resources and expertise to every economic development project where coordination and assistance is needed or warranted. The following paragraphs outline the concepts and principles that the regional partners are committed to in executing their responsibilities: • Embrace a "One Region" philosophy o Support the GREATERMSP staff to always position the Minneapolis - Saint Paul region as a multi-county region. Regional partners will be committed to locating and/or keeping prospects in the Minneapolis - Saint Paul region. • Operate in a manner which is in line with partnership protocol GREATER '.I MSP Regional Economic Development Partnership 5 1 P a g e o Recognize and respect the role of the GREATERMSP staff to coordinate regional marketing, economic development strategy, retention, expansion, and attraction prospects and projects within the region o Maintain confidentiality in all aspects of the project management process insofar as possible, with the understanding that all projects will include a public element at some point in the process. • Support regional objectives through showcasing of local resources o Be fully prepared to plan for, and participate in, visits by prospective clients and business sector leaders, media representatives, and other economic development professionals that visit the region. o Regional partners are encouraged to keep all site and building information for their area on the MetroMSP.org web site current as a way to help maximize the separate and combined efforts of all partners. Regional Partners' Commitment to Each Other: • Positive promotion of, and cooperation within, region in all instances o Acknowledge and understand that various communities or site/facility options within a region may be in competition for a particular project. o Regional Partners are encouraged not to disparage other partners or areas of the Minneapolis - Saint Paul region verbally, in marketing materials or in written communications. o Avoid proactively marketing to individual businesses in the region in a manner that overtly encourages intra-regional relocation unless it is in response to an inquiry by a business. o Share a mutual goal of locating prospects—expansions and new projects -- in the Minneapolis - Saint Paul region over other alternative locations outside the region. • Respect confidentiality o Support all confidentiality agreements executed by GREATERMSP staff and other regional partners o Keep regional partners' matters and clients within the group. • After a project has ended, regional partners contribute feedback to promote continuous improvement for competitiveness regionally and globally. Suggested Approach for Dealing with Inquiries from Existing Businesses within the Region (Piracy Policy): It is understood that industry relocations between communities and counties within the Minneapolis - Saint Paul region do not, in and of themselves, increase net regional wealth. GREATER MSP Regional Economic Development Partnership 6 1 P a Any gains associated with such relocations come at the expense of a partner community and/or county. Therefore, regional partners should not initiate contact for the purpose of business recruitment with an existing business located in the jurisdiction of another partner without permission, except in such cases where the existing business also maintains a presence within the initiating partner's jurisdiction (multiple facilities) and has been contacted by said business. The above paragraph notwithstanding, it is recognized that situations may arise where an existing business is contemplating an expansion or relocation, and due to labor, transportation, real estate, or other factors, may elect to initiate contact with other states or communities — including other Minneapolis - Saint Paul region economic development organizations - as part of an internal site selection process. As such, regional partners should accept that one partner's retention client could, under the circumstances described above, legitimately become another partner's recruitment prospect. Therefore, a partner may respond to a request from a business located in another partner's jurisdiction, provided that the prospect is promptly advised that prior to providing assistance of any kind, the contacted partner will notify, only with permission from the company, the partner in the company's present jurisdiction that a company-initiated contact has occurred. If such permission has been granted, the notifying partner is not obligated — and may not be permitted due to a written or verbal confidentiality agreement — to share project details beyond the company name, initiating contact person, and date that contact occurred. Following this notification, it is understood that each partner will respond independently as they deem appropriate, with no further obligation to communicate project status or the content of their community's proposal. In the event that the company objects to this notification, the contacted partner will 1) respect the company's request and keep all information related to the contact strictly confidential, and 2) may continue discussion/assistance until such time that the company will permit notification as described above. Insomuch as possible, a regional partner should notify another partner(s) prior to public announcements that have community impact. GRF_ATER I'M SP Regional Economic Development Partnership 7 I t) a c We, GREATERMSP and our regional partners set forth the above guidelines and principles of behavior as a guide in our mutual efforts to promote the long-term health of the Minneapolis - Saint Paul region and its numerous individual communities. We fully realize that no Code of Ethics or operating principles are of value without an inherent level of trust in the integrity of one another and a commitment from each of us to conduct ourselves at the highest levels of professional courtesy and conduct. In that spirit, we sign our names in agreement. Endorsed by the Board of Directors of the GREATERMSP and signed by its Chairmen and CEO on the Day of 2010. Chair, Greater MSP CEO, Greater MSP Signatures Representing Regional Partner Organizations GREATER >M S P Regional Economic Development Partnership -_1 APPENDIX A This appendix contains operational protocols which support and supplement the GREATERMSP Operating Principles and are intended to provide further guidance to the GREATERMSP staff and partners regarding procedural approaches to 1) Project Vetting (lead generation and client conversion), 2) Project Management, and 3) Confidentiality issues. This appendix is intended to be reviewed, updated regularly, and modified as required by the Partner Advisory Council to ensure that all required situations are addressed, and to allow the organization to execute its responsibilities in the most efficient and effective manner for all partners. GREATERMSP Staff/Regional Partner Protocol 1. Project Vetting o If the GREATERMSP staff has resources available and is requested to assist a regional partner, the GREATERMSP staff will work exclusively on their behalf until the originating partner's community/area is eliminated from consideration. o If it is discovered that a prospective client has simultaneously contacted the GREATERMSP and/or a regional partner, the GREATERMSP will work on the regional partner's behalf as per the client's wishes. o If the GREATERMSP staff is aware that two or more regional partners have been contacted by a company, and the company is in agreement, the GREATERMSP will disclose that information. If the company requires confidentiality, the GREATERMSP staff will abide by that request. o Regional partners will work to provide their organization's local information to ensure regional marketing materials, documentation, and web sites seek to promote the entire area and its many advantages in an unbiased manner. o Respective regional partners will act as the local host for client visits in accordance with information/detail that the GREATERMSP staff has been able to provide. While the GREATERMSP staff may be in charge of setting up and executing a trip to the region by the company, the particular regional partner will be expected to be the particular expert/salesperson during their portion of a visit/tour. 2. Project Management • GREATERMSP staff will be the central point of contact for project management for projects initiated through GREATERMSP, including coordination of site visits and state incentives. At such time as a client has narrowed its choice to a single option/community in the MSA, the GREATERMSP staff will seek to transition from being the primary point of contact in an appropriate professional manner to the key regional partner for the remainder of the decision-making process unless that is counter to the company's wishes. As long as locations outside of the MSA remain in serious contention, the GREATERMSP staff will remain an integral part of the team including serving as primary point of contact if appropriate or requested by the company. GREAT`7R MSP Regional Economic Development Partnership 9 a � t • GREATERMSP staff will provide prompt and timely communications with regional partners, in accordance with the protocols set forth within these operating principles and protocols. • if there are not multiple options identified within the region, the GREATERMSP staff will act as a support for the community or entity that is being reviewed. If only one location or entity is in contention, that partner should be the lead point of contact with DEED. • If contacted concerning an intra-regional move and no representation is made that the company may leave the region, the GREATERMSP staff will quickly extricate itself from direct involvement. If contacted about a potential relocation within the region, when a credible threat to leave the area entirely also exists, the GREATERMSP staff will remain involved in a manner that suits the particular situation. • Regional partners will respect the GREATERMSP staffs lead on projects the GREATERMSP generates, refraining from contacting a company or its representatives until requested to do so by the company or GREATERMSP staff. • In situations involving clients from DEED, regional partners can elect to work with GREATERMSP staff to be part of a potential regional response, seek GREATERMSP staff advice and assistance (if resources are available) and/or submit its own response directly to DEED. If a partner elects the third option, the GREATERMSP staff asks that the partner simply alert GREATERMSP staff so that they can be aware that a partner's area may be in contention for a prospect. 3. Confidentiality • GREATERMSP staff will be responsible to ensure that proper confidentiality agreements and/or documentation are executed with regional prospects/projects. • GREATERMSP staff will coordinate with DEED on behalf of the region to ensure that confidentiality required with state-generated projects is communicated fully to regional partners. • GREATERMSP staff will protect the confidentiality needs of regional partners to the maximum extent possible, and will request permission to share any local information deemed confidential by the regional partners. • Regional partners will adhere to the confidentiality requirements established by GREATERMSP prospects. • Regional partners will adhere to the confidentiality requirements passed to the GREATERMSP from DEED. Regional Partner/ Regional Partner Protocol 1. Project Vetting • Regional partners shall jointly participate in lead generation activities with the GREATERMSP staff through tours, marketing missions, trade missions/shows, as well as other events sponsored by GREATERMSP. • If a partner cannot meet the needs of a prospect situation, the partner is encouraged to communicate with GREATERMSP staff and regional partners to try and satisfy the requirement elsewhere in the region. • Regional partners shall work together to provide their organization's local information to ensure that regional marketing materials, documentation, and web GREATER %MSP Regional Economic Development Partnership to 1 h a —, C sites seek to promote the entire area and its many advantages in an unbiased manner. 2. Project Management • Regional Partners shall assist other regional partners in any way possible in pursuing projects, once the client company has selected a location, as the economic benefit to the region and surrounding communities through workforce development and subsequent community investments will be of importance to all communities in the region. 3. Confidentiality • There may be instances where some regional partners are involved in other geographic regions or states beyond the Minneapolis - Saint Paul region. Those partners shall keep all GREATERMSP matters (prospects and/or other sensitive issues) confidential. There may be cases where a prospect contacts other regions, but a partner should maintain a firewall as much as possible between his or her competing economic development commitments. APPENDIX B This operating protocol was developed by a diverse group of economic development leaders throughout the region. The task force was comprised of the following individuals: Name Organization Ruthe Batulis Dakota County Regional Chamber of Commerce Cecile Bedor City of Saint Paul—Planning and Economic Development Denise Biegbeder Ramsey County—HRA/Community and Economic Development Bill Blazar Minnesota State Chamber and Grow MN! Patrick Connoy Hennepin County—Department of Housing, Community Works and Transit Louis Jambois Saint Paul Port Authority Todd Klingel Minneapolis Regional Chamber of Commerce Matt Kramer Saint Paul Area Chamber of Commerce Michael Langley Greater MSP Mark Lofthus DEED Russ Nelson Nelson, Tietz & Hoye Bruce Nustad Twin West Chamber of Commerce Cathy Polasky City of Minneapolis—Community Planning and Economic Development Kathy Schmidlkofer Greater MSP GREATER -MSP Regional Economic Development Partnership l l P a Rachel From: Bryan Bear Sent: Monday, September 19, 2011 10:59 AM To: Rachel Cc: Mike Ericson Subject: FW: Hugo Project -----Original Message----- From: Mike Miller [mailto:mikem@greenmill_.com Sent: Monday, September 19, 2011 10:09 AM To: Bryan Bear Cc: Michael Graff Subject: Hugo Project Bryan, Thanks for the interest in me doing the Hugo restaurant project, but at this time I have to focus on my current business's and will not be able to do anything in the near future with the Hugo site. I simply have too much on my plate at this time. If things change on my side I will reach out to you and see what I can do. Best of luck on with the site and a sincere thank you for the interest in me as a potential operator of the site. Sincerely, Mike Miller 1 fCity of Ugo 14669 Fitzgerald Avenue North. Hugo. MN 55038 (651) 762-6300 ww",xi.hugo.mn.us 6THA.nnal City-wide Bus Tour Saturday, October 15, 2011 Bus will depart at 10:00 am. from the Hanifl Fields parking lot. The approximately three-hour tour will include site visits to various neighborhoods, City projects and future opportunities. BOX LUNCH PROVIDED (Free for Commissioners - $7 for guests) Please RSVP by calling City Clerk Michele Lindau at 651-762-6315 or email at mlindau@ci.hugo.mn.us Please RSVP by Monday, October 10, 2010 LIMITED SPACE AVAILABLE LE