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HomeMy WebLinkAbout2017.09.18 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON TUESDAY, SEPTEMBER 18,2017 Call to Order Mayor Weidt called the meeting to order at 7:01 p.m. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Assistant Rachel Leitz, and City Clerk Michele Lindau Approval of the Minutes for the September 5, 2017 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the September 5, 2017 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Petryk seconded, to approve the agenda by adding an update on the local water planning review as requested by John Waller. All Ayes. Motion carried. White Bear Lake School District Lew Renewal—Superintendent Dr. Wayne Kazmierczak At their August meeting, the White Bear Lake Area School Board approved a ten-year Local Operating Levy Renewal question to be placed on the November 7, 2017 ballot. This vote will be a renewal of the same question that was supported in the fall of 2011. Superintendent Dr. Wayne Kazmierczak was in attendance to present information on the school district and the levy renewal. Dr. Kazmierczak showed a map indicating where the schools were located in the district, reflecting an imbalance with enrollment. He reviewed information that was provided to the school district by a demographer that projected up to 9,430 students in ten years, where they currently stand at approximately 8,200, which is 200 more this year than was anticipated. He shared the results of a community survey that showed strong support for the levy renewal. Taxes would not increase; they were only asking for what they currently have. Dr. Kazmierczak introduced Mr. Wald who talked about the increased student opportunities with career pathways programs and innovative programs to guide students on to college. The district has begun work on their strategic plan with the hope to take it to the school board in March 2018. Council talked about the significant growth in Hugo and asked about the current capacity of the schools. Dr. Kazmierczak acknowledged that there isn't much capacity left in Hugo schools, but they may be able to pick up a few more classrooms. The biggest need for classroom space is at the elementary level. Hugo City Council Meeting Minutes for September 18,2017 Page 2 of 7 Kazmierczak introduced School Board Members Scott Wilson, who is also the school board liaison to the Hugo and Oneka Elementary schools; Janet Newberg, who stated she is one of the longest serving member of the school board at 11 years; and Kim Chapmen, Teasure, who has served for eight years. Weidt made motion, Petryk seconded, to support the White Bear Lake School Levy Renewal. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for City Clerk Michele Lindau 3. Approve Annual Performance Review for Public Works Worker Paul Christianson 4. Variance for Side Yard Setback—Lakeview Family Dental, 14475 Forest Blvd. N. All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Approve Annual Performance Review for Public Works Worker Paul Christianson The City of Hugo hired Paul Christianson as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Variance for Side Yard Setback—Lakeview Family Dental, 14475 Forest Blvd. N. Carrell Properties, LLC, had submitted an application for approval of a variance to construct a new monument sign for Lakeview Family Dentist at 14475 Forest Boulevard North (TH61). The landscaping of the existing sign extends onto the neighboring property to the south and the MnDOT right-of-way to the west. Ordinance requires a ten-foot setback from all property lines. The variance requested is to locate the sign five feet from the side property line, which will reduce the non-conformity. Staff felt the request meets the intent of the ordinance. The Planning Commission considered this request at their meeting on September 21, 2017 and recommended Hugo City Council Meeting Minutes for September 18,2017 Page 3 of 7 Council approval. Adoption of the Consent Agenda approved RESOLUTION 2017-35 APPROVING A VARIANCE FROM THE SETBACK REQUIREMENTS FOR SINGLE TENANT MONUMENT SIGN FOR CARRELL PROPERTIES, LLC. ON THE PROPERTY LOCATED AT 14475 FOREST BLVD. N. Abatement Hearing for Schultz-13101 Henna Ave Community Development Assistant Rachel Leitz explained that, since August 2016, staff had been working with property owner Dennis Schultz, 13101 Henna Avenue North, regarding violations of the Municipal Code Chapter 46,Nuisances. Although the property owners had been provided ample notice and time to correct the violations, they had failed to do so. A complaint was first received in 2016 on cars and miscellaneous debris and accumulation of junk on his property. Over the past year, staff had attempted to work with Schultz to clean it up. Though some progress had been made, the last inspection on his property on August 2, 2017 showed he was still out of compliance. Leitz presented Council with an order for approval stating the property be brought into compliance within 30 days. If after 30 days the property is still out of compliance, the City will enter onto the property and mark item for removal with spray paint. If those items are not removed in 10 days, the City will remove them then assess the property owner. Weidt opened the abatement hearing. Property owner Dennis Schultz apologized for not being more prepared. He stated he built the home in 1978 on almost I I acres. They planted 1,300 trees, had 600 feet of gardens, mowed six acres, and were proud of their property. Schultz asked City Attorney Dave Snyder if he had reviewed anything, and Snyder stated he had. Schultz said he didn't want to be defensive. He asked how many neighbors reported this because he had idea who did. He said he spent thousands of dollars cleaning up the property before anyone reported it. If he knew of this meeting, he would have gone to the bank to show money was spent to clean it up. His said a neighbor showed up inebriated with his friend who wanted to look at a sports car, and Schultz talked about all the vehicles he had that are not junk. He feels he is a hoarder of good stuff. He wished he could have brought all the pictures with him. He said people are looking for his stuff because he has to get rid of it, and he was trying to sell it when suddenly he received the letter from the City. Schultz explained he spends winters in California, and stated he had been out of the hospital for a week. He talked about when he was robbed. He turned it into State Farm Insurance and it kept going for over two years. He was told by State Farm his stuff was not worth anything. He asked for more time, and stated he would give the City a certified check to hold for a while. He said he is selling his stuff. Weidt asked how much time it would take him to clean up the property if he was putting a good effort towards. Schultz stated he had people working for him now. He had spent money, and there is no hazard Hugo City Council Meeting Minutes for September 18,2017 Page 4 of 7 there, no leaking on the ground and no rubbish. He said, to be safe, he could be done by the end of December. Weidt noted he would not be doing much after the snow came and asked Schultz to agree it would be done by November 15, and Schultz stated he had other issues going on. Snyder restated the question to Schultz regarding the time limit to comply if staff continued to work with him. Snyder suggested splitting the task up, first removing rubbish and then the cars. Klein stated that in his opinion he could clean up the debris, not the cars that may have value, by November 15 and look at a little more time to take care of the vehicles. Schultz stated he believed in global warming, but has plastic on the property that won't deteriorate and is easy to get rid of. He said he is still working on vehicles that people want to buy. Miron stated that Schultz seemed to find it agreeable and he wanted to make sure the Council agreed what debris was. Miron asked Snyder what procedurally would need to take place after the dates passed if nothing was done. Snyder noted that staff worked diligently with the applicant before this item went to Council, and if debris was not gone by November 15, staff could make additional recommendations. Schultz verbally confirmed that he could and would proceed to remove the rubbish first and then the cars under this scenario and this schedule. He said this had renewed his faith in local government. Schultz stated he appreciated staff, and realized his personal problems were not theirs. Weidt reviewed what debris was found on the Schultz property and stated the cleanup needed to be accelerated greatly. He would like to see the cars down to the few that are valuable. and have all the other stuff cleaned up. Schultz stated this was very embarrassing. All the stuff was all taken out of his pole barn and it ended up stolen. Weidt made motion, Miron seconded, to give Schultz until November 15 to clean up the property, and bring the item back to Council on November 20, 2017, All ayes. Motion carried. Discussion on Proposed Oneka Lake Blvd/Harrow Avenue Road Proiect City Engineer Mark Erichson explained that the Oneka Lake Boulevard and Harrow Avenue Roadway Improvement Project was identified as the City's next highest priority improvement project, and he wanted to initiate the project in moving forward. This would continue improvement of Oneka Boulevard from the 2016 project. If Council chose to move forward with the project, WSB would begin evaluation of design and complete the wetland delineation, soil Hugo City Council Meeting Minutes for September 18,2017 Page 5 of 7 borings, and surveying. Erichson recommended that a neighborhood meeting be scheduled for October 19, 2017 at 7:00 p.m. in the Rice Lake Center. Miron made motion, Klein seconded, to identify the Oneka Lake Boulevard/Harrow Avenue project as the 2018 Roadway Improvement Project and authorize staff to begin preliminary work as necessary, All Ayes. Motion carried. Discussion on 1301h Street North Street Improvements City Engineer Mark Erichson explained the 130th Street project is one they would like to initiate and begin preliminary work on. The project area is between TH61 and Goodview Avenue. This is the area of the Adelaide Landing Development and is to coincide with development. Now that Adelaide has approval, the development agreement identifies the developer to pay 44% of the street project with 1/3 due with each of the first three phases, with a total cost of$1,566,520. The Beaver Ponds Development had previously contributed funds towards these improvements, and there would be no assessments. Erichson talked about the project design which included a roundabout and pedestrian trail. It is tentatively a 2019 project, but Erichson explained they would like to start working with the property owners and coordinate improvements that are part of the adjacent development. This would push some CIP projects back one year, but he saw value in starting this process early. He asked for Council approval to evaluate designs, work with the development team, and complete the wetland delineation and soil borings. The Council talked about the need to get the project done, evaluate the 130th Street/TH61 intersection, and consider the heavy equipment on 130th Street as part of the development work to avoid tearing up a new road. Klein made motion, Miron seconded, to direct staff to move forward with the plans for the 130th Street Improvement Project. All Ayes. Motion carried. Discussion on Forest Road Bridge City Engineer Mark Erichson discussed with Council the Forest Road Bridge that spans over JD2 on the west side of TH 61. In 2016, the bridge was inspected, which led to the removal of accumulated class 5 aggregate surfacing on the bridge and weight restriction postings (lower than the weight of our motor grader). There are no records or bridge plans for this structure; therefore, assumptions based on the typical construction materials and design at that time were made to determine its load carrying capacity. The bridge is a single span concrete slab bridge that was built in 1920 with substandard elements (17-ft wide, approaches, lack of barrier etc.). There are approximately 60 vehicle trips over the bridge per day. Erichson provided options for improvement to the bridge with included replacement with a concrete slab bridge, box culvert, or beam bridge. Erichson stated the project cost was estimated at $600,000 and can fit into the CIP without affecting future project schedules. The City could seek bridge bonding funds, but plans needed to be developed first. Hugo City Council Meeting Minutes for September 18,2017 Page 6 of 7 The Council discussed future growth in that area and questioned whether it would make more sense to eliminate the bridge. Miron made motion, Weidt seconded, move forward in evaluating alternatives to the replacement of the bridge. All Ayes. Motion carried. Update on the Local Water Planning Review—John Waller John Waller asked to be added to the agenda to speak about the Rice Creek Watershed District and the City's water plan. He was there to encourage the completion of the local water planning process. He also talked about money the Watershed District collects from the City, and said Hugo should be aggressive in asking for money. He also talked about methods for the cleaning of stormwater ponds. City Engineer Mark Ericson stated they have the draft plan submitted to the RCWD, and City Administrator Bryan Bear added that the City has applied for a grant for $50,000 for the partial purchase of a Vactor truck. Yellow Ribbon Network Report Council Member Phil Klein reported to Council on the recent activities of the Yellow Ribbon Network. Klein reminded everyone that the next Burger Night will be held on Wednesday, September 27, 2017 at the Hugo American Legion. Local Meetings Re2ardin2 Water Use City Administrator Bryan Bear informed Council that staff had been made aware of several upcoming meetings regarding water use. He noted there was discussion at the last Council meeting on scheduling another water summit. He presented a map that illustrated the five-mile radius around the lake (identified in the White Bear Lake Order), showing that many of the communities that were part of the water summit group were not included in this area. Klein asked if other communities were still interested in meeting. Bear indicated they were, but not at this time. Petryk made motion, Weidt seconded, to schedule a meeting to attend the Thursday, October 5, 2017 meeting with the Environmental Quality Board at the Stillwater High School from 6:30— 8:30 p.m. All Ayes. Motion carried. Tour de' Hugo on Saturday, September 23, 2017 City Administrator Bryan Bear informed Council that the 7th annual Tour de Hugo Community Bike Ride will be held Saturday, September 23, 2017 starting at Lions Park. There will be a 6, Hugo City Council Meeting Minutes for September 18,2017 Page 7 of 7 20, 35, 50 or 62 mile route, and pre-registration was available online at www.tourdehugo.com. BBQ Rib Cook-off on Saturday, October 14, 2017 City Administrator Bryan Bear informed Council that the Fry Group will be holding a BBQ Rib Cook-off on Saturday, October 14, 2017, from 11:30 a.m. to 2:00 p.m. at Lions Park. This free cook-off is a fundraiser benefiting the Yellow Ribbon Network. Petryk made motion, Klein seconded, to schedule a meeting to attend Yellow Ribbon Network fundraiser on Saturday, October 14, 2017 at Lions Park. All Ayes. Motion carried. Schedule Interviews for Planning Commission Vacancy Staff has received three applications for the vacancy on the Planning Commission. Staff recommended Council schedule a time on which to hold interviews. Weidt made motion, Miron seconded to schedule a meeting for 6 p.m. on Monday, October 2, 2017. All Ayes. Motion carried. Reschedule October 24, 2017 Comprehensive Plan Workshop At its September 5, 2017, meeting, Council directed staff to present an alternative date to hold the Comprehensive Plan Workshop. Staff was still working on revising the schedule. Adiournment Klein made motion Miron seconded, to adjourn at 9:19 p.m. All Ayes. Motion carried. Respectfully Submitted, JN . Lv�"_� Michele Lindau City Clerk