Loading...
HomeMy WebLinkAbout2017.10.02 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, OCTOBER 2, 2017 Call to Order Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Finance Director Ron Otkin, City Attorney Dave Snyder, City Engineer Mark Erichson, Planner Rachel Juba, and City Clerk Michele Lindau Moment of Silence On Sunday evening, October 1, 2017, 59 people were killed and at least 527 injured when a gunman opened fire on a concert venue in Las Vegas, NV. Mayor Weidt called for a moment of silence for the victims of the shooting. Approval of the Minutes for the September 16,2017 Fire Department Practice Burn Klein made motion, Miron seconded, to approve the minutes for the Fire Department Practice Burn on September 16, 2017 as presented. All Ayes. Motion carried. Approval of the Minutes for the September 18, 2017 Hopkins School Open House Miron made motion, Klein seconded, to approve the minutes for the Hopkins School Open House on September 18, 2017 as presented. All Ayes. Motion carried. Approval of the Minutes for the September 18,2017 City Council Meeting Klein made motion, Miron seconded, approve the minutes for the City Council meeting on September 18, 2017 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 2,2017 Page 2 of 7 Approval of the Consent Aunda Weidt made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Adam Greeder 3. Pay Request No. 4 from T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project 4. Pay Request No. 1 from Geislinger& Sons Inc for the Beaver Ponds Sanitary Sewer Proj ect 5. Approve Proclamation for October Toastmaster Month 6. Approve Communications Facility Lease with Connexus Energy 7. Approve Appointment of Planning Commissioner Scott Arcand on the Board of Zoning Adjustments 8. Approve the Replacement of Public Works Vehicle 102-07 9. Approve the Replacement of Public Works Vehicle 114-07 10. Approve the Replacement of Public Works Vehicle 112-06 11. Approve Resolution Adopting the Everton Avenue AUAR Update All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as a maintenance worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Adam Greeder. Pav Request No. 4 from T.A. Schifsky's for the North Sunset Lake Street Reconstruction Prosect The City of Hugo had received Pay Request No. 4 from T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff have reviewed Pay Request No 4 and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No. 4 to T.A. Schifsky in the amount of$131,464.61 for work completed to date on the North Sunset Lake Street Reconstruction Project. Hugo City Council Meeting Minutes for October 2,2017 Page 3 of 7 Pay Request No. 1 from Geislinaer & Sons Inc for the Beaver Ponds Sanitary Sewer Prosect The City of Hugo had received Pay Request No.l from Geislinger& Sons Inc for the Beaver Ponds Sanitary Sewer Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff have reviewed Pay Request No. 1 and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No. 1 to Geislinger& Sons Inc in the amount of$174,154.00 for work completed to date on the Beaver Ponds Sanitary Sewer Project. Approve Proclamation for October Toastmaster Month The City of Hugo had been contacted by a member of a Toastmasters group in White Bear Lake requesting the City of Hugo proclaim the month of October as Toastmasters month. Adoption of the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month. Approve Communications Facility Lease with Connexus Energy Last winter, Connexus Energy placed a 35 foot utility pole in the Washington County road right- of-way at the intersection of CR 4 and CR 57 for their communications needs. However, Connexus encountered operational interference and, after testing, established that a taller pole would need to be installed. City staff had been working with Connexus in offering an alternative to the installation of a 50-60 foot utility pole by locating their equipment on the City's water tower. After further testing, communication between their equipment was successful when located on the tower. City staff had negotiated a lease agreement with Connexus Energy for the location of their equipment on the City's water tower located on 159th Street North. The existing utility pole will no longer be required and therefore, will be removed with this project. Adoption of the Consent Agenda approved the Communications Facility Lease Agreement with Connexus Energy. Approve Appointment of Planning Commissioner Scott Arcand on the Board of Zoning Adiustments Annually, Council appoints a resident, a member of the Council, and a member of the Planning Commission to serve on the Board of Zoning Adjustments and Appeals. A vacancy was created on the Board of Zoning in January, 2017, when Planning Commissioner Lynn Patzner resigned from the commission. At its meeting on September 14, 2017,the Planning Commission recommended Scott Arcand be appointed as the commission member to take her place. Adoption of the Consent Agenda approved the appointment of Scott Arcand as the new member on the Board of Zoning Appeals and Adjustments with a term to expire on December 31, 2017. Approve the Replacement of Public Works Vehicle 102-07 Included in the City's 2017 Budget was funding for the purchase of 3/4 ton pickup truck to replace the department's aging 2007 Chevrolet 25001-11). Truck 102-07 has served the City well over the past 10 years. Staff had worked to research and specify the appropriate truck to meet the needs of the Public Works Department and recommended purchasing a 2018 Chevrolet pickup truck Hugo City Council Meeting Minutes for October 2,2017 Page 4 of 7 from Ranger Chevrolet located in Hibbing, MN. This truck would be purchased off a Mn/DOT contract through the Cooperative Purchasing Venture (CPV) assuring the City of a fair and discounted price of$28,813.86 plus tax and licensing. The cost of this truck is as expected, and staff had budgeted appropriately for the replacement. Adoption of the Consent Agenda approved the purchase of the 3/4 ton Chevrolet through the State of Minnesota Cooperative Purchasing Venture for a price of$28,813.86 plus tax and licensing. Approve the replacement of Public Works Vehicle 114-07 Included in the City's 2017 Budget was funding for the purchase of 3/4 ton pickup truck to replace d the department's aging 2007 Chevrolet 25001-11). Staff had worked to research and specify the appropriate truck to meet the needs of the Public Works Department and recommended purchasing a 2018 Chevrolet pickup truck from Ranger Chevrolet located in Hibbing, MN. This truck will be purchased off a Mn/DOT contract through the Cooperative Purchasing Venture (CPV) assuring the City of a fair and discounted price of$28,813.86 plus tax and licensing. The cost of this truck is as expected, and staff had budgeted appropriately for the replacement. Adoption of the Consent Agenda approved the purchase of the 3/4 ton Chevrolet through the State of Minnesota Cooperative Purchasing Venture for a price of$28,813.86 plus tax and licensing. Approve the replacement of Public Works Vehicle 112-06 Included in the City's 2017 Budget was funding for the purchase of 3/4 ton pickup truck to replace the department's aging 2007 Chevrolet 25001-11). Staff had worked to research and specify the appropriate truck to meet the needs of the Public Works Department and recommended purchasing a 2018 Chevrolet pickup truck from Ranger Chevrolet located in Hibbing, MN. This truck will be purchased off a Mn/DOT contract through the Cooperative Purchasing Venture (CPV) assuring the City of a fair and discounted price of$28,813.86 plus tax and licensing. The cost of this truck is as expected, and staff has budgeted appropriately for the replacement. Adoption of the Consent Agenda approved the purchase of the 3/4 ton Chevrolet through the State of Minnesota Cooperative Purchasing Venture for a price of$28,203.26 plus tax and licensing. Approve Resolution Adopting the Everton Avenue AUAR Update In January, 2002, the Council adopted the Everton Avenue Neighborhood Final Alternative Urban Areawide Review (AUAR) as part of the Everton Avenue Neighborhood Study. Minnesota Rules 4410.3610, Subd. 7, required the document to be reviewed and updated every five years until all development in the study area has received final approval. At its July 17, 2017, meeting the Council authorized staff to update the AUAR and provide for agency review. All required agencies had commented and no revisions were required. Adoption of the Consent Agenda approved RESOLUTION 2017-36 AUTHORIZING THE ADOPTION OF THE EVERTON AVENUE NEIGHBORHOOD STUDY AREA ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) UPDATE. Approve Resolution Approving Adelaide Landing Final Plat and Development Agreement The Excelsior Group requested approval of a final plat in order to plat 81 lots and 6 outlots on a 216 acre parcel located east of Highway 61 and north of 130th Street. The site was currently Hugo City Council Meeting Minutes for October 2,2017 Page 5 of 7 vacant. The City Council had approved the preliminary plat and PUD for Adelaide Landing at its May 1, 2017 meeting. The final plat would plat 81 lots from the Adelaide Landing preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Adelaide Landing PUD. A few minor changes were made to the approving resolution. This was removed from the agenda to allow Council to review those changes. Weidt made motion, Klein seconded, to approve RESOLUTION 2017-37APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR OP5 ADELAIDE, LLC FOR ADELAIDE LANDING. All Ayes. Motion carried. Public Hearing on Assessments for North Sunset Lake Street Improvement Project At its September 5, 2017 meeting, the Council adopted the resolution declaring costs to be assessed for the North Sunset Lake Area Street Improvement Project and scheduled the hearing on the proposed assessments for this evening. City Engineer Mark Erichson reviewed the pre- construction and the post-construction photos of the project areas. He explained there were a few items left to complete such as some shouldering, striping, and general cleanup. The total project cost was $1,480,300 with $1,199,800 paid through City funds and $280,500 to be assessed. According the assessment policy, each unit would be assessed $3,400. He explained methods for payment stating, if assessed, the payments would be spread over a 10-year period at 4.27%. Mayor Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Council thanked Engineering Technician Steve Duff for the worked he has done on this and prior road projects. Klein made motion, Miron seconded, to approve RESOLUTION 2017—38 RESOLUTION ADOPTING ASSESSMENTS FOR THE NORTH SUNSET LAKE AREA STREET IMPROVEMENT PROJECT. Ayes: Klein, Petryk, Haas, Miron, Weidt Nays: None Motion carried. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas reminded the Council of the BBQ to be held on Saturday where donations were being accepted for the YRN. He thanked the Schwopes for their donation of$1,450, which is a percentage of their Keller Williams Realty business profits, and he thanked the Centennial Hockey Association for their $500 donation. He thanked Senate District 38 for hosting the September Burger Night, and he presented pictures of the YRN's 17th Welcome Home Pheasant Hunt. He also thanked the Lutheran Church for their partnership and Hugo City Council Meeting Minutes for October 2,2017 Page 6 of 7 making pillows for the troops. 25 by 25 MN Water Meeting on Thursday, October 5, 2017 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the October 5, 2017,meeting with the Environmental Quality Board at the Stillwater High School from 6:30— 8:30 p.m. This meeting will focus on Governor Dayton's plan to improve Minnesota's water quality by 25% by the year 2025. Manufacturing Day Open House at Wilson Tool on Friday, October 6, 2017 City Administrator Bryan Bear informed Council that Wilson Tool was hosting an Open House on Friday, October 6, 2017 in honor of National Manufacturing Day. The Open House will be from 11 a.m. —2:30 p.m. Haas made motion Petryk seconded, to schedule a meeting to attend the Wilson Tool Open House on Friday, October 6, 2017. All Ayes. Motion carried. Fire Department Open House and Fun Run on Saturday, October 7, 2017 City Administrator Bryan Bear informed Council that the Hugo Fire Department will be holding their annual Open House and Fun Run on Saturday, October 7, 2017. Registration for the Fearless Firefighter Fun Run will begin at 9 a.m. and the Open House will be from 11 a.m. —3 p.m. Miron made motion, Klein seconded, to schedule a meeting to attend the Hugo Fire Department Open House on Saturday, October 7, 2017. All Ayes. Motion carried. Citywide Bus Tour on Saturday, October 7, 2017 City Administrator Bryan Bear reminded Council of the 12th Annual Citywide Bus Tour scheduled for Saturday, October 7, 2017, which will depart from and return to the Hanifl Fields Shelter. Doughnuts and coffee will be available at 9:30 a.m. The bus leaves at promptly 10 a.m. Fall Cleanup on Saturday, October 14, 2017 City Administrator Bryan Bear informed Council that the Fall Cleanup event had been scheduled for Saturday, October 14, 2017 from 8 a.m. - noon at the Public Works Building. Yellow Ribbon Network Fundraiser BBO Rib Cook-off on Saturday, October 14, 2017 City Administrator Bryan Bear reminded Council a meeting had been scheduled to attend the YRN fundraiser BBQ Rib Cook-off to be held on Saturday, October 14, 2017 from 11:30—2 Hugo City Council Meeting Minutes for October 2,2017 Page 7 of 7 p.m. at Lions Park. This event is sponsored by the Fry Group. Comprehensive Plan Open House on Wednesday, December 6, 2017 City Administrator Bryan Bear informed Council that staff had revised the Comprehensive Plan meeting schedule. The Open House to review the draft plan had been scheduled for Wednesday, December 6, 2017, at 7 p.m. The Open House will be held at Hugo City Hall in the Oneka room at 7 p.m. Petryk made motion, Klein seconded, to schedule a meeting to attend the Comprehensive Plan Open House on December 6, 2017. All Ayes. Motion carried. City Holiday Party Thursday, December 14, 2017 City Administrator Bryan Bear recommend Council schedule the 2017 Holiday Party for Thursday, December 14, 2017, at the Hugo American Legion beginning with social hour at 5:30 followed by dinner at 6:30 p.m. This Holiday Party is held annually in appreciation of commissioners, board members, and City staff. Petryk made motion, Klein seconded, to schedule the 2017 Holiday Party for Thursday, December 14, 2017, at 5:30 p.m. at the Hugo American Legion. All Ayes. Motion carried. Adiournment Klein made motion, Miron seconded, to adjourn at 7:41p.m. All Ayes. Motion carried. Respectfully Submitted, JM . )"L'V� Michele Lindau City Clerk