HomeMy WebLinkAboutReappointment of Members POLICY RELATING TO THE APPOINTMENT AND
REAPPOINTMENT OF CITY OF HUGO PLANNING COMMISSION AND
PARK COMMISSION MEMBERS AND THE ESTABLISHMENT OF
PERFORMANCE REVIEWS FOR COMMISSION MEMBERS
WHEREAS, a positive and productive working relationship between the Council and the
Planning and Parks Commissions can only occur if there is a clear understanding of roles,
a regular communication system, and a healthy understanding and respect for each
other's jobs; and,
WHEREAS, the Hugo City Council is the legislative body that develops and implements
policies and establishes goals for the community; and,
WHEREAS, the primary role of the Planning Commission and Parks Commission is to
advise the Council on all planning and park matters as they relate to the implementation
of the policies and regulations adopted by the City Council; and,
WHEREAS, the City Council desires to appoint commissioners to a four-year term and
may advertise for commission candidates at the end of each four-year term; and,
WHEREAS, the City Council desires to establish a formal review process for assessing
the performance of commission members.
NOW, THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of
Hugo that this policy shall establish formal procedures for the appointment of Planning
Commission and Parks Commission members. Furthermore, this policy establishes a
performance review process in which the Council may evaluate the performance of a
commission member.
1. Procedure for appointing members.
a. The City Council may review the performance of any commissioner at any
time during the four-year term. If the Council is not satisfied with the
performance of a commissioner, the Council may remove the member and
advertise for a vacancy.
2. Performance Evaluation Criteria (The following are examples of performance
evaluation criteria, which may serve as a general guide to the Council, and which
is not intended to establish an exclusive or mandatory list of criteria or
considerations):
a. Attendance and level of participation in assisting the commission with its
duties.
b. Knowledge and understanding of the commission's roles and responsibilities.
c. Preparedness in the review and discussion of agenda items.
d. Ability to work with other commissioners in a productive and positive
manner, including showing respect for different opinions expressed by other
members.
e. Understanding of City Council's goals and policies as they relate to planning
and development in the City(land use or park planning as applicable).
f. Ability to solve problems, generate ideas, and develop creative solutions in
helping to promote and implement the goals and policies of the City Council.
g. Participation in recommending effective ways to accomplish the general
community goals established by the City Council.
h. Promotion of a positive environment for other commission members,
residents, applicants, and staff. Do they readily share information in a
concise, courteous, and helpful manner? Do they contribute in a positive
manner as a member of the commission in its role as an advisory board to the
City Council?
i. Conduct at public meetings and the ability to communicate in a courteous
manner with residents, applicants, and other commission members.
Adopted by the Hugo City Council this 24`h day of January 2005.
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ATTEST:
Mary A, f Creager, City Clerk
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