HomeMy WebLinkAbout2017.12.04 CC PacketAGENDA
HUGO CITY COUNCIL
MONDAY, DECEMBER 4, 2017 - 7:00 PM
HUGO CITY HALL
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. November 16, 2017 Legislative Reception
2. November 20, 2017 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approval of Claims
2. Approve Resolution Approving 2018 Salary and Reimbursement Levels
3. Approve Promotion of Probationary Firefighters Andy Luchsinger, Jason
Palmquist, and Matt Drew to Firefighter Status
4. Approve Hiring Baily Lund as a Probationary Firefighter
5. Approve Retirement of Assistant Fire Chief Jim Fordham from the Hugo Fire
Department
6. Approve Appointment of David Jensen as the New Assistant Fire Chief
7. Approve Pay Request No. l to Peterson Companies for the Waters Edge Stormwater
Reuse Project
8.
9.
10.
12.
H. PUBLIC HEARING
1. 2018 City Budget and Tax Levy
2.
I. UNFINISHED BUSINESS
1.
2.
J. NEW BUSINESS
1.
2.
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
2.
M. ADMINISTRATIVE PRESENTATIONS
1. City Holiday Party on Thursday, December 14, 2017
2. Reschedule the Council's Regular January Meetings to January 8, 2018
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON DECEMBER 4, 2017
D.1 November 16, 2017 Legislative Reception
D.2 November 20, 2017 City Council Meeting
Staff recommends Council approve the above minutes as presented.
G. 1 Approval of Claims
City staff recommends Council approve the Claims Roster as presented.
G.2 Approve Resolution Approving 2018 Salary and Reimbursement Levels
During the 2018 budget process, the City Council indicated its agreement with the staff's
recommendation to increase the city's salary matrix by 2.0% and to grant step increases to those
employees who have not yet reached their pay grade maximums. Four (4) of the city's 23 full-time
employees will receive step increases. A pay differential of $120/pay period has been added to the
Mechanic's position for the use of personal tools in the performance of his duties. The Utility Billing
Clerk has been moved from Pay Grade 4, Maximum, to Pay Grade 5, Step 4. Additionally, staff has
included a $0.50 per hour increase for firefighters who have completed five but less than 10 years of
service. These adjustments will also allow the City to remain in compliance with Pay Equity Statutes.
Staff recommends that the City Council approve the resolution setting 2018 salaries for City Employees
and establishing employee reimbursement levels.
G.3 Approve Promotion of Probationary Firefighters Andy Luchsinger, Jason Palmquist,
and Matt Drew to Firefighter Status
Andy Luchsinger, Jason Palmquist, and Matt Drew have completed their probation period with
the Hugo Fire Department. Fire Chief Kevin Colvard recommends Council approve their
promotion to firefighter status.
GA Approve Hiring Baily Lund as a Probationary Firefighter
Baily Lund has met the necessary requirements to be hired as a probationary firefighter on the
Hugo Fire Department. Fire Chief Kevin Colvard recommends Council approve the hiring of
Baily Lund as a probationary firefighter.
G.5 Approve Retirement of Assistant Fire Chief Jim Fordham from the Hugo Fire
Department
After ten years of service on the Hugo Fire Department, Assistant Chief Jim Fordham has
submitted his notice of retirement. Fire Chief Kevin Colvard recommends Council accept the
retirement of Jim Fordham effective December 31, 2017.
G.6 Approve Appointment of David Jensen as the New Assistant Fire Chief
Four applicants were interviewed for the upcoming assistant fire chief vacancy. Lieutenant
David Jensen was chosen after the interview process. Fire Chief Kevin Colvard recommends
Council approve the appointment of David Jensen as the new assistant fire chief effective
January 1, 2018.
G.7 Approve Pay Request No.1 to Peterson Companies for the Waters Edge Stormwater
Reuse Proiect
Peterson Companies, Inc, has submitted Pay Request No. 1 for work done on the Waters Edge
Stormwater Reuse Project. City Engineer Mark Erichson and Senior Engineering Technician
Steve Duff have reviewed the Pay request and find it satisfactory for work done to date. Staff
recommends Council approve the Pay Request to Peterson Companies in the amount of
$313,110.
H.1 Public Hearing on City Budget and Tax Levy
State statutes require the City Council to hold a public hearing on the proposed city budget and
tax levy for the 2018 fiscal year. Finance Director Ron Otkin will present the budget and tax
levy to the Council prior to taking public comment. At the conclusion of the public hearing staff
recommends adoption of a Resolution Approving the General Fund Budget for the 2018 Fiscal
Year and a Resolution Approving the Final Tax Levy Payable in 2018.
L. 1 Update on Yellow Ribbon Network
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the
Yellow Ribbon Network activities held recently.
M.1 City Holiday Party on Thursday, December 14, 2017
The City Holiday Party will be held on Thursday, December 14, 2017 with social hour at 5:30
p.m. and dinner at 6:30. p.m. The event will be held at the Hugo American Legion.
M.2 Reschedule January 1, 2018 Council Meeting to Tuesday, January 2, 2018
2018 New Year's Day is on Monday, January 1, 2018, which is also the City Council's first
normally scheduled meeting of the month. The second January meeting of the Council is
scheduled for January 15th, which is the Martin Luther King Holiday. Staff recommends Council
reschedule both those meetings to January 8, 2018.
N. Adiournment
MINUTES FOR THE HUGO CITY COUNCIL
LEGISLATIVE RECEPTION
NOVEMBER 16, 2017
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear
The Council attended the 2017 Legislative Reception held to allow business owners access to
elected officials to discuss issues relating to the local business climate. This was held by the
White Bear Chamber of Commerce at the Tria Restaurant in North Oaks from 5-7:30 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, NOVEMBER 20, 2017
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer
Mark Erichson, City Planner Rachel Juba, Community Development Assistant Rachel Leitz, and
City Clerk Michele Lindau
Approval of the Minutes for the November 6, 2017 Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the City Council meeting of
November 6, 2017, as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended to add a discussion on
gravel roads and a presentation by John Waller.
All Ayes. Motion carried.
Approval of the Consent Agenda
Haas made motion, Klein seconded, to approve the following Consent Agenda items.
1. Approval of Claims
2. Approve Annual Performance Review for Building Official Chuck Preisler
3. Approve Resolution Approving Variance for 14469 Geneva Ave. N, - Sjerven
4. Approve Final Pay Request to T.A Schifsky for North Sunset Lake Improvement Project
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Building Official Chuck Preisler
Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29,
2004, and was promoted to Building Official in April 2010. Adoption of the Consent Agenda
approved the annual performance review for Building Official Chuck Preisler.
Hugo City Council Meeting Minutes for November 20, 2017
Page 2 of 6
Approve Resolution Approving Variance for 14496 Geneva Avenue North
Property owners Brian and Eugenia Sjerven had applied for a variance from the size
requirements to allow a 540 square foot accessory building where 260 square feet was allowed
by ordinance. The applicant requested to construct a 280 square foot addition onto an already
existing 260 square foot accessory structure. The Board of Zoning Adjustments & Appeals
considered this request at their meeting on November 9, 2017. There was no one that spoke
during the public hearing. The Board agreed that the request met the criteria necessary to
approve the variance and recommended approval to Council. Adoption of the Consent Agenda
approved RESOLUTION 2017-42 APPROVING A VARIANCE FROM THE SIZE
REQUIREMENTS FOR AN ACCESSORY BUILDING LOCATED IN THE SINGLE
FAMILY DETACHED RESIDENTIAL (R-3) FOR BRIAN & EUGENIA SJERVEN ON
PROPERTY LOCATED AT 14496 GENEVA AVENUE NORTH.
Approve Final Pay Request to T.A Schifsky for North Sunset Lake Improvement Project
The City of Hugo had received the final Pay Request No. 5 from T.A. Schifsky's for the North
Sunset Lake Street Reconstruction Project. City Engineer Mark Erichson and Senior
Engineering Technician Steve Duff had reviewed the pay request and found it to be satisfactory
for work completed on this project. Adoption of the Consent Agenda approved the Pay Request
No. 5 to T.A. Schifsky in the amount of $74,457.45 for the North Sunset Lake Street
Reconstruction Project.
'8996x,,, 8889;
Approve Trail Applications for the Washington County Star Trail Association Hugo
Chapter and the Rice Creek Trail Association
Each year, the Washington County Star Trail Association and the Rice Creek Trail Association
submit their applications to the City for the purpose of providing public recreational snowmobile
trails during the winter.
Karen Kilberg, 12969 Keller Avenue North, requested this be removed from the Consent Agenda
to speak about issues regarding the Washington County snowmobile trail. Karen stated her
fencing that runs along the east side of County Road 57 had been destroyed by snowmobiles.
She stated she is a snowmobiler and understands it is difficult to find a place to ride, but would
like to see the trail changed. Karen said snowmobilers also trespass over the pond and run into
her fence. She stated she spoke to the snowmobile club but had received no response. She also
wanted the club to be aware there are utility boxes that keep getting hit due to where the trail is
located, resulting in a loss of her phone and internet service. Karen talked about late night
grooming of the trails. She told Council she was not implying they should deny the trail
approval, but felt it would be nice if the clubs would have more conversations with those in the
problem areas.
John Udstuen, president of the Washington County Trail Association Hugo Chapter, stated they
reach out to non-snowmobilers and will go out of their way to track down the trespassers, saying
it was often a lack of education. He explained their grooming schedule, which is determined by
trail use and the availability of the groomers. He also stated the tractor used in grooming is no
louder than a car. John said he could be reached through their website, www.startrait M , and
his phone number was on there. He informed Council and Karen Kilberg that he will be
Hugo City Council Meeting Minutes for November 20, 2017
Page 3 of 6
reaching out to her to address her issues.
The Council talked about the City's relationship with the club and was confident the issues
would be addressed.
Haas made motion, Petryk seconded, to approve the 2017-2018 trail applications for the
Washington County Star Trail Association Hugo Chapter and the Rice Creek Trail Association.
All Ayes. Motion carried.
Abatement Hearing for Dennis Schultz at 13101 Henna Avenue North
City Administrator Bryan Bear explained that staff had been working with property owner
Dennis Schultz, 13101 Henna Avenue North, regarding violations of the Municipal Code since
August 2016. Although the property owner had been provided ample notice and time to correct
the violations, they had failed to do so.�n�;
Community Development Assistant Rachel Leitz provided background information on the prior
abatement hearing on September 18, 2017, where Council gave the property owner until
November 15, 2017, to bring the property into Code compliance. The owner had made progress;
however, there was still code violations including the accumulation of rubbish, trash and debris,
and storing of junk vehicles. Rachel provided a summary of the order, which required the
violation be brought into compliance within 30 days. If not, the City would enter the property
and mark items for removal with spray paint. The owner would then have ten days to remove
them, or the City would do so at the property owner's expense.
Mayor Weidt opened the abatement hearing.
Tim Anderson stated he lives on Hyde Avenue, and Dennis reached out to him for help this
summer. He said they have been at the property trying to clean it, but Denny has health issues
that keep him from getting it done. He presented pictures of progress that had been made during
the past week, stating they are close to 90% of where the City wants Denny to be. Tim stated
they were still sorting stuff and putting items into the barn that are antiques and of value, and
they continue to haul things out daily.
Council discussed with Tim whether he felt 30 days was enough time to get it completed.
Tim stated he was unsure due to weather, and he was concerned about Denny's health. Tim said,
from the order, it looked like they had 40 days. He said he hoped they could get it done in 40
days but couldn't guarantee it, and he asked for more time.
There were no other comments, and the Mayor closed the hearing.
The Council talked about the time that had already been given to the property owner to bring the
property into compliance. They appreciated all Tim was doing for his neighbor, but felt with the
allotted time, the property should be cleaned up or very close to it, leaving the City little to do.
Hugo City Council Meeting Minutes for November 20, 2017
Page 4 of 6
Tim asked for a list of items that were of concern so he could prioritize. Weidt stated that staff
could provide him with that.
Haas made motion, Klein seconded, to approve RESOLUTION 2017-43 APPROVING AN
ORDER REGARDING ACCUMULATION OF RUBBISH, GARBAGE, AND JUNK
VEHICLES FOR THE PROPERTY LOCATED AT 13101 HENNA AVENUE NORTH.
Ayes: Petryk, Haas, Klein, Miron, Weidt
Nays: None
Motion carried. #
Concept Plan for Leroux Property .
City Administrator Bryan Bear explained that CPDC Pratt Oakwood, LLP, had submitted an
application for a concept plan to solicit comments from the various commissions and Council
prior to moving forward with the formal development approval process. The developer was
planning to develop two parcels of land, generally located east of Elmcrest Avenue North and
north of 159th Street North, totaling approximately 120 acres.9_
Community Development Assistant Rachel Leitz further explained there would be 177 single
family housing units for a gross density of 1.5 units per acre and net density of 2.6 units per acre.
The parcels are currently vacant and contained approximately 24 acres of wetlands. The
applicant was requesting feedback on the project regarding the general layout, housing types,
parks/trails, road circulation and construction, and stormwater management/water re -use. The
parcels are within the MUSA. The development would be done in three phases and contain a
variety of housing types. The developer would comply with the requirements on the west side of
the proposed Oneka Parkway, and was requesting flexibility on the east side. The western
portion was guided low density (two units per acre) and the east side was guided as medium
density residential (three units per acre), and the development as proposed would not meet the
density requirements. The applicant was requesting a Planned Unit Development (PUD) in
exchange for a higher quality development, but they have not told the City what they would be
doing. The developer was proposing land dedication in lieu of a fee, and was proposing a park,
sidewalks and trails, and preservation of the wildlife corridor. Trails and sidewalks would
connect to existing developments. One of road connections staff felt was necessary for future
development of the parcel to the east was at Farnham Avenue, at the southeast portion of the
development near the water tower. The homes along this connection are separated from the rest
of the development by open space and parkland. Leitz provided Council with a list of staff's
recommendations.
Haas talked about the presentation that was done by the Urban Land Institute where they
encouraged reduced lot sizes to allow for more affordable housing, and he felt this plan was
consistent with that. He also wanted to know more about their plans for stormwater reuse.
Petryk agreed with all the recommendations and asked about potential ballfields in the greenway
corridor and questioned whether walking trails would be better. Leitz replied that the Parks
Commission did evaluate that, and it would basically be a large green space with perhaps an area
with a backstop. Petryk asked how many were slab on grade due to the high water and whether
Hugo City Council Meeting Minutes for November 20, 2017
Page 5 of 6
there would be enough water to accommodate the development. Leitz stated the developer could
answer the questions regarding the types of construction, and City Engineer Mark Erichson
stated the water use would be allowed by the appropriations permit.
Developer Len Pratt was present and introduced Dave Hempel from Westwood Planning and
Steve Bona from Capstone Homes.
Hempel talked about the medium density and the wetlands which penalized them with property
that can't be developed. They would need to proceed with the PUD process to make it work.
The parkland has a unique ecosystem with a significant wetland complex, and there should be
passive uses. He addressed the ten villa homes in the south east corner and felt it would make
better sense to have it be parkland. He stated they were receptive to an irrigation system.
Bona from Capstone Homes shared photos of the product types and provided information on
pricing, stating the market is looking pretty good. AI P`A%onh� n "16 Hh"Up
Petryk asked how the homeowner's association was structured and if there would be an
architectural review committee. Bona stated the villa home products have snow and lawn
maintenance service, and the single family homes would not have any services. There will be
architectural requirements, and a thorough set of covenants, which they would hire a company to
oversee.
Haas asked if the roads were proposed to be public. Bona stated they were, and private snow
removal service would be provided on the driveways and sidewalks.
Haas shared his concern with Hempel on the access to the parkland by the residents on the west
side and he talked about the City's commitment to stormwater reuse. He asked that
consideration be given to have the single family homes on a dual water system to reuse water for
irrigation.
Weidt agreed with Haas's comments and agreed the ten units to the southeast corner were an
oddity. Hempel stated they needed to build that connector road in order for the parcel to the east
to develop, and the units would help them recoup some of that cost. Weidt stressed the value of
using stormwater. Hempel asked about the availability of stormwater credits, and Erichson
stated there were credits to offset their stormwater trunk fees. Weidt asked all areas to have
access to the open spaces.
Klein, agreed that emphasis needed to be put on reusing water. He stated he liked the overall
plan, and the developers have a history of doing a good job.
John Waller on the Rice Creek Watershed District
Weidt added this to the agenda to allow Rice Creek Watershed District Manager John Waller,
14010 Homestead Avenue, to speak. John talked about the $800,000 in annual contributions to
the Watershed District throughout Washington County. He stressed the importance of the City's
stormwater plan and including in the plan what the City wants from the District. He asked that
cities pay attention to the RCWD budget cycle and be aggressive in asking for their money back.
Hugo City Council Meeting Minutes for November 20, 2017
Page 6 of 6
Discussion Gravel Roads
Haas added this to the agenda to discuss issues related to gravel roads. He stated he had received
a lot of phone calls recently on the condition of the roads, and the public needs to be informed on
what the City is doing.
City Administrator Bryan Bear offered a brief explanation of the gravel road situation explaining
that after a final road grading last year, we didn't get the dry weather needed. Instead it snowed
in late October, which caused some of the roads to be sloppy. We have tried some things with
the gravel mix that may have helped some of our roads, but not as much as expected. Staff is
doing a complete evaluation of the materials being used on the gravel roads and we don't know
the scope of that yet. It could result in the reworking of our gravel specs and possibly a future
workshop with the Council. He stated there have been ongoing discussions on the benefits and
consequences of using dust control and would like to include that in the evaluation. Council
agreed that something needed to be done and a message needed to go out to the public.
Haas made motion, Klein seconded, to direct staff to inform the public that Council is aware of
this issue and that staff is investigating and looking for a solution.
Weidt made motion, Haas seconded, to amend the motion to direct staff to schedule a workshop
over the winter to discuss gravel roads.
Vote on amendment - all Ayes. Motion carried.
Vote on motion as amended - all Ayes. Motion carried.
u
Update on Yellow Ribbon Network "
Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow
Ribbon Network activities held recently. Oneka Elementary will be donating tie blankets to the
YRN. Next week 250 care packages will be received from the Ryan Companies. The YRN is
filling up the December 2nd Pheasant Hunt. The 133rd Air Wing has invited the YRN to attend
their awards ceremony on December 9th. There was a care packaging event last week where the
Lion's Heart 2020 participated. There are 20 volunteers to be Secret Santas. The Fairview
Clinic has a candy exchange for books, and the candy is donated to the YRN for care packages.
Burger Night will be sponsored by Mueller Mortuary on Wednesday, November 22, 2017.
Adjournment
Miron made motion, Klein seconded, to adjourn at 8:53 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
December 4, 2017
G. 1
Vendor
Invoice
Amount Description
Department
t
4imprint Inc
14948613
$
275.91 City of Hugo Pens
Community Development
Aspen Mills
207000
$
196.70 Badges
Fire Deet
Aspen Mills
207002
$
218.50 HFD Baseball Caps
Fire Dept
Aspen Mills
207003
$
60.00 Turn Out Gear Repairs
Fire Dept
Aspen Mills
198438
$
52.95 _EMS Pants
Fire Dept
Aspen Mills
198437
$
53.50 Alterations & Tie
Fire Dept
Bieniek, Bob
CLAIM
$
139.90 Fitness Program Supplies
Fire Dept
Boeke, Phillip or Alison
CLAIM
$
700.00 Backflow Preventer - Beaver Ponds Sewer Project
Sewer Utility
Bound Tree Medical LLC
82686073
$
250.97 Medical Supplies
Fire Dept
Bound Tree Medical LLC
82688785
$
408.48 Medical Supplies
Fire Dept
Century Link
651429-3212
$
70.20 Fire Station Phone Lines
Fire Dept
Cit. of Roseville
223867
$
406.96 November Phone Service
Various
City of Roseville
223842
$
4,690.92 November Computer Service
Various
Comcast
11/11/2017
$
239.85 Business Internet (thru December 20)
Administration
Comcast
11/18/2017
$
148.77 Business Internet (thru December 27)
Fire Dept
Companion Animal Control LLC
September
$
669.06 Callout Fees & Mileage
Animal Control
Comranion Animal Control LLC
October
$
918.98 Callout Fees & Mileage
Animal Control
Compass Minerals America
119361
$
1,360.01 Salt for Snow & Ice Control
Street Dept
Compass Minerals America
121323
$
4,654.18 Salt for Snow & Ice Control
Street Dept
Compass Minerals America
123410
$
3,483.80 Salt for Snow & Ice Control
Street Dept
De Lage Landen Financial Services Inc
56961796
$
311.37 November Copier Lease Payment
Administration
Donald Salverda & Associates
P-1702-713
$
183.84 Continuing Education Books
Administration
Envirotech Services Inc
CD201719990
$
43,504.78 Chloride Application (Dust Control Project,
Street Dept
G & K Services
October
$
626.53 Cleaning Supplies
Various
G & K Services
October
$
1,660.49 Uniform & Floor Mat Services
Various
G & K Services
October
$
877.84 Supplies & Floor Mat Services
Fire Dept
Gabrio, Brian or Jennifer
CLAIM
$
700.00 Backflow Preventer - Beaver Ponds Sewer Project
Sewer Utility
Gene's Disposal Service Inc
313862
$
4,499.00 Trash & &-.pliance Removal - Fall Cleanup Day
Recycling
Goodin Company
02242060-00
$
74.91 Hardware - Sink Repair
Public Works
Grainger
9611730004
$
58.07 Trash Can
Public Works
Grainger
9611489999
$
214.39 Trash Cans & Bases
Public Works
H & L Mesabi
99333-2
$
773.00 Parts - Unit #306
Street Dept
H & L Mesabi
99333-2
$
2,435.66 Blades for Plow - Unit #202
Street Dept
Hawkins Inc
4183417 RI
$
4,433.90 Water Chemicals
Water Utility
HD Supply Waterworks LTD
1131757
$
15,120.00 Radio Meters
Water Utility
Hisdahl Inc
16289
$
72.65 Par Tags & Locker Tags
Fire Dept
Holiday Companies
184820327
$
17.36 Fuel
Fire De rt
Innovative Office Solutions LLC
IN1836446
$
33.99 Legal Pads, Batteries, Adding Machine Tape
Administration
Innovative Office Solutions LLC
IN1836446
$
109.89 W-2 Forms & Envelopes
Finance Dept
Integra Telecom - Allstream
15011149
$
91.77 Fax Lines
Administration
Jefferson Fire & Safety Inc
241989
$
137.09 Scott X380 Battery
Fire Dept
Jefferson Fire & Safety Inc
242534
$
396.00 Fireade Foam
Fire Dept
Jimmy's Johnnys Inc
125787
$
13.85 Portable Toilet Rental - Lions Park
Parks Dept
Jimmy's Johnnys Inc
125788
$
10.79 Portable Toilet Rental - Oakshore Park
Parks Dept
Jimmy's Johnnys Inc
125789
$
10.79 Portable Toilet Rental - Oneka Lake Park
Parks Dept
Jimmy's Johnnys Inc
125790
$
9.07 Portable Toilet Rental - Beaver Ponds Park
Parks Dept
Jimmy's Johnnys Inc
125791
$
9.07 Portable Toilet Rental - Diamond Point Park
Parks Dept
Jimmy's Johnnys Inc
125792
$
9.07 Portable Toilet Rental - Frog Hollow Park
Parks Dept
Jimmy's Johnnys Inc
125793
$
36.29 Portable Toilet Rental - Hanifl Park
Parks Dept
Jimmy's Johnnys Inc
125794
$
9.07 Portable Toilet Rental - Valjean Park
Parks Dept
Jimmy's Johnnys Inc
125795
$
9.07 Portable Toilet Rental - Arbre Park
Parks Dept
Jimmy's Johnnys Inc
125796
$
9.07 Portable Toilet Rental - Heritage Ponds Park
Parks Dept
Jimmy's Johnnys Inc
125797
$
67.00 Portable Toilet Rental - Compost Site
Recycling
Jimmy's Johnnys Inc
125798
$
9.07 Portable Toilet Rental - McCollar Park
Parks Dept
Kath Fuel Oil Service Co.
606756
$
21.45 Fuel Additives
Various
Landform
26568
$
5,798.00 2040 Comp Plan
Planning & Zoning
Lawson Products
9305379650
$
247.67 Maintenance Paint
Public Works
Lawson Products
9305381125
$
107.17 Bulk Hardware Supplies
Public Works
Lawson Products
9305384764
$
1,066.22 Bulk Hardware Supplies
Public Works
Menards
66355
$
249.00 Trail Markers - Irish Avenue Park
Parks Dept
Menards
66355
$
93.92 Trash Bags
Parks Dept
Menards
66355
$
14.98 Ratchet Straps
Parks Dept
Menards
66355
$
9.63 Hardware
Parks Dept
Millard, Dou
CLAIM
$
32.41 Parts - Units #4212 & #4213
Fire Dept
Minnesota Cleaning Services Inc
12171302
$
605.00 November Cleaning Service
Gen Gov't Bld=•s
Minnesota Cleaning Services Inc
1217P03
$
500.00 November Cleaning Service
Public Works
Minnesota Cleaning Services Inc
12171303
$
225.00 November Cleaning Service
Fire Dept
Minnesota Cleaning Services Inc
1217PO4
$
100.00 November Cleaning Service - Hanifl
Parks Dept
Minnesota Department of Agriculture
20109729
$
25.00 Tree Care Registry
Street Dept
Page 1
City of Hugo Claims
December 4, 2017 G.
1
Vendor
Invoice
Amount Description
Department
Municipal Emergency Services
IN 1178551
$
1,074.91 Firebox Liteboxes
Fire Dept
Office Max
62261
$
270.29 Office Supplies
Public Works
Performance Plus LLC
4877 LF
$
100.00 Hepatitis Prevention - Esch
Fire Dept
Performance Plus LLC
4875 LF
$
301.00 Pre -Placement Medical & Screenings - Lund
Fire Dept
Peterson Companies
35843
$
9,232.00 Irrigation Upgrade - Hanifi ,Grant Monies)
Parks Dept
Pioneer Press
12628181
$
650.92 52 Week Subscription
Ordinances/Proceedings
Rabouin Inc
CLAIM
$
3,000.00 2018 Assessment - Partial Billing #11
Assessor
Rehbeins Black Dirt
8534
$
62.50 Black Dirt - Beaver Ponds Sewer Rehab Project
Sewer Utility
Schaeffer Manufacturing Company
HV3313-INV1
$
646.80 Lubricants
Public Works
Schiffman, Olivia
CLAIM
$
9.88 Mileage
Historical Commission
Schiffman, Olivia
CLAIM
$
11.07 Mileage
Historical Commission
Schifsky (T.A.;i & Sons Inc
62354
$
596.44 Aggregate Asphalt
Street Dept
Snap-On Industrial
ARV / 34213824
$
23.60 Shop Tools
Public Works
Snap-On Industrial
ARV / 34267927
$
28.28 Shop. Tools
Public Works
Snap-On Industrial
ARV / 34247579
$
32.06 Shop Tools
Public Works
Springsted Incorporated
002083.999 - 6
$
3,100.00 Arbitrage Calculations
Finance Dept
Stabner Electric LLC
113
$
156.00 Electrical Work - Conference Room
Gen Gov't Bldgs
Sun Life Financial
December
$
696.45 Disabilk. Premium
Finance Deot
Terrys Repair Co
1752
$
659.08 Repairs - Unit #4201
Fire Dept
Terrys Repair Co
1746
$
119.18 Repairs - Unit #4211
Fire Dept
T -Mobile
870254054
$
52.88 Cellular Phone Charges
Administration
T -Mobile
870254054
$
1,665.31 Cellular Phone Charges
Various
Toshiba Financial Services
67748521
$
175.23 December Copier Lease Payment
Fire Dept
Toshiba Financial Services
67748521
$
3.12 Overage Charges { B & W)
Fire Dept
Toshiba Financial Services
67748521
$
12.75 Overage Charges (Color)
Fire Dept
Venzon Wireless
9796534794
$
40.02 Celllular Phone Charges
Fire Dept
Washington County
-Supp
131070
$
1,881.13 Roadway Shouldering
Street Dept
Winnick - ly
352853
$
68.10 Shc�, Supplies
Public Works
WSB & Associates
October
$
45,586.25 Engineering Fees - See Attached Breakdown
Various
Total Claims for December 4, 2017
$
174,885.08
Page 2
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14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Bryan Bear, City Administrator
SUBJECT: 2018 Salary Resolution
DATE: For the City Council Meeting of December 04, 2017
DESIRED COUNCIL ACTION
Adoption of Resolution Setting 2018 Salaries and Employee Reimbursement Levels
CITY COUNCIL DIRECTION
During the 2018 budget process, the City Council indicated its agreement with the staff's recommendation to increase
the city's salary matrix by 2.0% (cost of living increase) and to grant step increases to those employees who have not
yet reached their pay grade maximums. After consulting with Department Heads, and with the assistance of the
Finance Department, the City Administrator hereby submits the attached salary resolution for City Council
consideration.
SALARY ADJUSTMENTS
The proposed resolution reflects the direction to staff as stated above. Four (4) of the city's 23 full-time employees will
receive step increases. A pay differential of $120/pay period has been added to the Mechanic's position for the use of
personal tools in the performance of his duties. The Utility Billing Clerk has been moved from Pay Grade 4, Maximum,
to Pay Grade 5, Step 4. The net aggregate dollar increase due to these adjustments equals $14,903. The net aggregate
dollar increase due to a 2.0% cost of living adjustment equals $32,086. The overall net aggregate dollar increase equals
$47,012, of which $41,623 is contained in the general fund budget. The remainder is included in the water and sewer
operating fund. The overall budget for employee wages will increase by 2.93%.
FIRE DEPARTMENT RETENTION PLAN
The salary resolution contains a provision whereby firefighters who have completed at least 5 years of service (but less
than ten) on the department as of 01/01/18 will receive an additional $0.50 per hour
COMPARABLE WORTH COMPLIANCE
The adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Pay equity, or comparable
worth, is a standard that has been written into state law and applied to the public sector. The law specifically requires
that cities develop and administer compensation systems that establish and maintain equitable relationships between
female -dominated and male -dominated job classes. Our compensation system was found to be in compliance by the
Minnesota Department of Employee Relations last year and will be reviewed again in January, 2020. Using state
provided software staff ran the statistical analysis test (must be higher than 80%) and confirmed that the proposed
salaries will keep our compensation system compliant with pay equity guidelines.
2018 Salary Resolution Memo
Page 2
INSURANCE COVERAGES
This salary resolution provides for group health and dental insurance coverage for full-time employees and their
dependents at no cost to the employee (currently employees are responsible for 40% of the premiums for family dental
insurance coverage). Short-term and long-term disability insurance coverage will remain the same.
ATTACHMENTS
Resolution Setting 2018 Salaries for City Employees and Establishing Employee Reimbursement Levels
2017 Salary Market Data ,
Pay Equity Compliance Report
RESOLUTION 2017 -
RESOLUTION SETTING 2018 SALARIES FOR CITY EMPLOYEES AND
ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS
BE IT RESOLVED BY THE CITY COUNCIL ofthe City of Hugo, Washington County, Minnesota,
that the wages and salaries for city employees and employeee reimbursements be
set for the fiscal year beginning January 1, 2018, as follows:
Pay
Grade Step
Cfty Administrator (Bear) _
Automobile Allowance (per employment areements
12 1
Maximum
$
$
141,149.00 /yea
500.00 /month
Communily Develo mentAssistantfLeitz)
5
3
$
54,213.00 /year
Planner (Juba)
8
5
$
84,291.00 /year
Parks Planner(Denawa)
5
Maximum
$
61,888.00 /year
Buildino Official Preisler}
8
Maximum
$
88,118.00 /year
Building Inspector (Baller)
6
Maximum
$
69,623.00 /year
Senior Engineering Technician(Duff)
7
Maximum
$
78,328.00 /year
Finance Director Otkin
10
Maximum
$
111,525.00 /year
Accountin Clerk Wobse
5
Maximum
$
61,888.00 Lear
Utility Billing ClerkfGuareschil
5
5
$
56,651.00 /year
C' • Clerk {Lindau'
7
Maximum
$
78,328.00 /year
Head Election Judges
$
12.65 /hour
Assistant Head Election Judges
$
12.15 /hour
Election Judges
$
11.65 /hour
Public Works Director SAnderson)
10
Maximum
$
111,525.00 /year
Public Works Lead Worker(Loeffler)
6
Maximum
$
69,623.00 /year
Public Works Worker {Smith, Christianson, R. Kieffer, Maas, & Klein}
5
Maximum
$
61,888.00 /year
Public Works A rentice(Nelsony
80%of5
Minimum
$
38,005.00 /year
Mechanic ID. Greeder)
5
Maximum
$
61,888.00 Lear
- Pay Differential for Providing Personal Tools
$
120.00 /pay rd.
Public Works Standby Pa
$
300.00 /week
Public Works Callback Pay:
Minimum of two f2i hours per callout at one and one-half (1.51 times regi ular hourlyrate of pay
Parks Department Worker (McCullouh)
5
Maximum
$
61,888.00 /year
Parks Department Worker (A. Greeder)
5
5
$
59,201.00 I --
eaPart-time
Part-time Public Works Laborer ( includes compost site monitor
$ 11.00 - $15.00 /hour
Clerk/Receptionist Close
4
Maximum
$
55,012.00 /year
AudioNideo Technician
$
14.75 /hour
Fin; Chief
$
16,000.00 /year
First Assistant Chief
$
7,000.00 ear
Second Assistant Chief
$
7,000.00 /year
Fire Marshal
$
3,000.00 /year
Training Captain
$
2,500.00 !year
Safety Captain _ _
$
2,500.00 /year
Chief En ineer
$
2,500.00 /year
Training Lieutenant
$
2,000.00 /year
Safety Lieutenant
$
2,000.00 /year
Administrative Lieutenant (twopositions)
$
2,000.00 /year
Fire Wages:
Chief and Assistant Chiefs
$
18.28 /hour`
and Chief Engineer
$
17.36 /hour'
—Captains
Lieutenants
$
16.86 /hour*
$
16.36 /hour'
—Engineers
Firefighters/EMTs
$
15.86 /hour'
Probationa
$
12.37 /hour'
.Each fire22hterwho has 5 years of service, but less than 10, as of 01/01/18 will receive an additional $0.50 per hour
Fire Drill Pav:
Three hours per drill at each firefighters regular rate of oay
FireBonus Pa : Must complete and ;ass Firef cahter I, Firefighter II, and EMR classes
$
1,000.00 one time
Mlles a (based on IRS mileage allowance for 2017)
$
0.540 smile
Health Insurance Waiver Reimbursement
$
425.00 /month
BE IT FURTHER RESOLVED that, unless otherwise provided, the City shall pay 100% of employee and dependent non -tobacco high -deductible health insurance,
100% of employee and dependent dental insurance, and 100% of short/long-term disability insurance for regular, full-time employees.
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 4th day of December, 2017
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
Salary Market Data
01/01/17
Source:
League of MN Cities 2017 Salary Survey
Criteria: Didn't Report in 2017
Metro Area Cities Anoka
Population: 10,000 - 20,000 Forest Lake
Arden Hills
Columbia Heights
Farmington
Ham Lake
Hopkins
Little Canada
Mendota Heights
Mounds View
North Saint Paul
Rogers
Stillwater
Vadnais Heights
Waconia
West Saint Paul
White Bear Township
Average
Hugo
Average
Hugo
Range
Range
Percent
Range
Range
Percent
Actual
Hugo
Percent
Position
Minimum
Minimum
Difference
Maximum
Maximum
Difference
Average
Actual
Difference
City Administrator
$
110,653
$ 106,226
4%
$ 131,414
$ 138,381
5%
$ 129,739
$ 138,381
7%
Finance Director
$
89,119
$ 83,930
-6%
$ 110,531
$ 109,338
-1%
$ 109,530
$ 109,338
0%
Public Works Director
$
88,245
$ 83,930
-5%
$ 107,946
$ 109,338
1%
$ 105,384
$ 109,338
4%
Building Official
$
68,608
$ 66,315
-3%
$ 84,348
$ 86,390
2%
$ 84,348
$ 86,390
2%
Sr. Engineering Tech
$
61,901
$ 58,946
-5%
$ 76,302
$ 76,792
1%
$ 76,302
$ 76,792
1%
City Clerk
$
61,327
$ 58,946
4%
$ 74,791
$ 76,792
3%
$ 72,962
$ 76,792
5%
PW Lead Worker
$
56,466
$ 52,397
-7%
$ 68,824
$ 68,258
-1%
$ 68,720
$ 68,258
-1%
PW Worker (7)
$
45,400
$ 46,575
3%
$ 57,413
$ 60,675
6%
$ 54,415
$ 59,942
10%
Mechanic
$
54,215
$ 46,575
-14%
$ 61,163
$ 60,675
-1%
$ 59,953
$ 60,675
1%
Building Inspector
$
58,619
$ 52,397
-11%
$ 74,256
$ 68,258
-8%
$ 72,094
$ 68,258
-5%
Planner
$
63,336
$ 66,315
5%
$ 77,158
$ 86,390
12%
$ 77,158
$ 79,080
2%
Assistant Community Development
$
47,653
$ 46,575
-2%
$ 60,400
$ 60,675
0%
$ 56,231
$ 50,860
-10%
Park Planner
$
52,246
$ 46,575
-11%
$ 63,540
$ 60,675
-5%
$ 59,844
$ 60,675
1%
Utility Billing Clerk
$
46,862
$ 41,400
-12%
$ 60,069
$ 53,933
-10%
$ 60,069
$ 53,933
-10%
Clerk-Receptionist(1)
$
44,859
$ 41,400
-8%
$ 54,099
$ 53,933
0%
$ 54,599
$ 53,933
-1%
Accounting Clerk
$
55,313
$ 46,575
-16%
$ 68,906
$ 60,675
-12%
$ 61,659
$ 60,675
-2%
Totals
$1,004,822
$ 945,077
-6%
$ 1,231,160
$ 1,231,178
0%
$ 1,203,007
$ 1,213,320
1%
Compliance Report
Jurisdiction: Hugo Report Year: 2020
14669 Fitzgerald Avenue North Case: 1 - 2018 DATA (Private (Jur Only))
Hugo MN 55038
Contact: Ronald J. Otkin Phone: (651) 762-6314 E -Mail: rotkin@ci.hugo.mn.us
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
Male Female Balanced All Job
Classes Classes Classes Classes
# Job Classes 8 7 0 15
# Employees 16 7 0 23
Avg. Max Monthly 6,390.02 5,583.46 6,144.55
Pay per employee
II. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 175.00
Male Female
Classes Classes
a. # At or above Predicted Pay 4 5
b. # Below Predicted Pay 4 2
c. TOTAL 8 7
d. % Below Predicted Pay 50.00 28.57
(b divided by c = d)
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom (DF) = 21 Value of T = -4.370
a. Avg. diff. in pay from predicted pay for male jobs = $5
b. Avg. diff. in pay from predicted pay for female jobs = $778
III. SALARY RANGE TEST = 100.00 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 6.00
B. Avg. # of years to max salary for female jobs = 6.00
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is 8 divided by A)
A. % of male classes receiving ESP 0.00
B. % of female classes receiving ESP 0.00
*(If 20% or less, test result will be 0.00)
A
WSB
SB
�e
November 29, 2017
Mr. Michael Lindau
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Water's Edge Stormwater Reuse
City of Hugo, MN
WSB Project No. 1904-612
Dear Mr. Lindau:
178 East 91h Street, Suite 200 1 St. Paul, MN 551011 (651) 286-8450
Please find enclosed Construction Pay Voucher No. 1 for the above referenced project in the amount of
$313,110.00. The quantities completed to date have been reviewed and agreed upon by the contractor,
and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 1 for Peterson
Companies, Inc. in the amount of $313,110.00.
The amount indicated above reflects work certified through October 31, 2017, with a 10% retainage
applied. Please include one executed copy with the payment to Peterson Companies, Inc and return one
executed copy to our office for our file. If you have any questions or comments regarding this voucher,
please contact me at (651) 286-8465. Thank you.
Sincerely,
WSB & Associates, Inc.
i' I
Richar Parr
Project Manager
Attachments
cc: Steve Duff, City of Hugo
Mark Erichson, WSB & Associates, Inc.
kkp
Building a legacy—yourlegacy.
Equal Opportunity Employer I wsbeng.com
KA01904-6121AdminlConstmetion AdminWay Voucher\1904612 LTR PV1 to Cty 112917.dod
SUMMARY
1 Original Contract Amount
2 Change Order - Addition
3 Change Order - Deduction
4 Revised Contract Amount
5 Value. Completed to Date
6 Material on Hand
7 Amount Earned
8 Less. Retainage 10%
9 Subtotal
10 Less Amount Paid Previously
11 AMOUNT DUE THIS PAY VOUCHER NO.
Recommended for Approval by:
WSB $ ASSO ATES, INC.
Project Manager/Engineer
Approved by Contractor:
PETERSON COMPANIES, INC.
t-
Specified Contract Completion Date:
September 15, 2017
Date: November 29, 2017
uest No.; 1
$ 347,900.00
$ 0.00
$ 0.00
$ 347,900.00
$ 347,900.00
$ - 0.00
$ 347,900.00
$ 34,790.00
$ 313,110.00
$ 0.00
$ 313,110.00
Approved by Owner:
CITY OF HUGO, MN
Date: /// -5a/ 1 + ?
A 101904-6i214d1'11iConz 'L- AdminlPay Vo111110A
Page 1012 1904.612 CST PV1 11291710 1 C.,
Total Change Orders
PAYMENT SUMMARY
Current Total Total Amount
Material on Hand
Total Payment to Date
Total Retainage to Date
Total Amount Earned to Date
$0.00
$313,110.00 -Origin I Contract
$34,790.00 Change Orders
$347,900.00 Revised Contrac
Page 2 of 2
$347,900.00
$0.00
$347,900.00
K101904-61214dndnlConstrnc(lon AdminlPay Voucl er
1994.612 CST PV1112917VO I Summary
H -I
H7C�ity of
U
Cr 0 14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300 www.ci.hugo.mmus
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: 2018 Final Budget and Tax Levy
DATE: For the City Council Meeting of December 4, 2017
DESIRED COUNCIL ACTION
Adopt Resolution Approving the General Fund Budget for the 2018 Fiscal Year.
Adopt Resolution Approving Final Tax Levy Payable in 2018.
COMMENTS
On September 5, 2017, the City Council adopted a preliminary 2018 tax levy of $6,589,302.
Washington County has determined that based on their estimate of tax capacity the urban tax rate will
decrease by 0.18% and the rural tax rate will decline by 0.42%. The Finance Department has prepared
resolutions approving the general fund budget and tax levy for 2018 based on this tax levy. Said
resolutions are attached for City Council consideration.
Staff feels that the final budget document accurately reflects the true cost of operations and meets the
goals put forth by the City Council concerning spending and taxation levels. As such, the staff
recommends adoption of the 2018 general fund budget and tax levy resolutions.
ACKNOWLEDGMENTS
The preparation of the budget document on a timely basis could not have been accomplished without
the efficient services of the department heads. I want to express my appreciation to the City
Administrator, Mayor, and Members of the City Council for their interest and support in planning and
conducting the financial operations of the city.
TTACHMENTS
Resolution Approving the General Fund Budget for the 2018 Fiscal Year
Resolution Approving the Final Tax Levy Payable in 2018
2018 Budget Document
RESOLUTION 2017 -
RESOLUTION APPROVING THE GENERAL FUND BUDGET
FOR THE 2018 FISCAL YEAR
BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, Washington County, Minnesota, that the General Fund
budget for the 2018 fiscal year is hereby approved as follows:
ACCOUNT
2018
ACCOUNT
2018
DESCRIPTION
REVENUES
DESCRIPTION
EXPENSES
Property Taxes
$
4,871,025
Mayor and City Council
$
40,403
Non -Levy Related Taxes
$
9,020
Ordinances and Proceedings
$
4,100
Franchise Taxes
$
161,987
City Administration
$
195,340
Penalties & Interest
$
3,470
Audio/Video
$
13,691
Business Licenses
$
19,095
Elections
$
19,672
Non -Business Permits
$
86,738
City Clerk
$
132,644
Fire Insurance Aid
$
82,615
Finance
$
243,644
PERA Rate Increase Aid
$
1,451
Assessor
$
77,575
Fire Training Reimbursement
$
5,000
Legal
$
99,420
County Recycling Grant
$
30,808
Planning and Zoning
$
146,444
Charges for Services
$
84,035
General Government Buildings
$
83,132
Fines and Forfeits
$
36,615
Engineering
$
151,128
Investment Earnings
$
17,400
Law Enforcement
$
1,029,787
Miscellaneous Revenues
$
8,575
Fire Department
$
482,805
Building Inspections
$
353,876
Total General Fund Revenues
c
5,417,834
Animal Control
$
6,000
Streets and Roadways
$
1,407,659
Street Lighting
$
147,758
Recycling & Composting
$
16,916
Contributions
$
35,818
Park Maintenance
$
389,387
Park Planning & Programming
$
102,156
Community Development
$
112,693
Firefighter's Relief
$
82,615
Dues and Memberships
$
20,164
Miscellaneous Unallocated
$
23,007
I_
Total General Fund Expenses
$
5,417,834
Upon roll call, the following members voted AYE:
Upon roll call, the following members voted NAY:
Whereupon said resolution was declared passed and adopted this 4th day of December, 2017.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
RESOLUTION 2017 -
RESOLUTION APPROVING FINAL TAX LEVY PAYABLE IN 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the following sums of money be levied
for the current year, payable in 2018, upon the taxable property in the City of Hugo,
and certified to Washington County for collection:
General Operating
Park Improvements
Fire Relief
Equipment Purchasing
Mill and Overlay
Capital Improvements
Stormwater Improvements
Total General Levy
Tax Abatement (CSAR 8)
Tax Abatement (Parkland Acquisition & Improvements)
Total Tax Abatement Levy
Improvements Bonds of 2009 (General Obligations)
Improvement Bonds of 2011 (General Obligations)
PW Facility Bonds of 2013 (General Obligations)
Total Debt Service Levy
Total Certified Tax Levy
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Fund Certified Tax Levy
101
$
4,871,025
225
$
90,554
226
$
15,231
403
$
111,879
404
$
64,909
408
$
539,657
605
$
271,1_11
$
5,964,366
321
$
331,035
322
$
106,230
$
437,265
316 $
67,883
317 $
63,286
320 $
56,502
$
187,671
$
6,589,302
Whereupon said resolution was declared passed and adopted this 4th day of December, 2017
Tom Weidt, Mayor
Michele Lindau, City Clerk
CITY OF HUGO
2018 BUDGET DOCUMENT
Second Draft
For Council Consideration
4 -Dec -1T
2018 Budget
TABLE OF. CONTENTS
Page
General Fund Revenues 1 - 2
General Fund Expenditures 3-10
Debt Service & Tax Abatement Levies 11
Parks & Equipment Levies 12
Capital Project Funds 13
Tax Levy Recap & Tax Rate Calculations 14
CITY OF HUGO
2018 GENERAL FUND REVENUE BUDGET
LINE
ACCOUNT
$
2017
$ 15,901
2017
50
2018 NOTES TO LINE ITEMS
NO.
DESCRIPTION
$ 2,936
BUDGETED
PROJECTED
BUDGETED
$
1
Current Ad Valorem
$
4,137,704
$
4,098,205
$
4,395,486 General tax levy reduced by fiscal disparities
2
Fiscal Disparities
$
468,751
$
473,204
$
475,539 Certified by Washincton Count
3
�-
Taxes
$
-
$
25,136
, $
- Offset by reduction in current ad valorem
_Delinquent
4
Tax Refunds (tax court petitions)
$
-
$
(20,556) $
Settled and open tax court petitions
5
1 Property Taxes
$
4,606,455
$
4,575,989
$
4,871,025
6
Mobile Home Tax
$
5,166
$
5,166
$
5,138 2 -year average
7
Payments in Lieu of Taxes
$
3,574
$
3,728
$
3,882 Mueller Manor
8
Non Levy Related Taxes
$
8,740
$
8,894
$
9,020
^160,157
9
Cable TV Franchise Fee
$
152,505
$
160,157
$
5% gross revenue fee
10
Nextera Wireless Franchise Fee
$
1,825
$
1,825
$
1,830 5% gross revenue fee
11
Franchise Taxes
$
154,330
$
161,982
$
161,987 -
12
Penalties & Interest
$
3,470 $
3,641
$
3,470 Late tax & assessment payments
13
Penalties & Interest
$
3,470
$
3,641
$
3,470 u
14
License Application Fees
$
-
$
1,000
$
- Assumes no new licensees
15
On -Sale Liquor
$
11,500
_
$
11,500
$
11,500 5 $2,300
16
On -Sale Beer
$
150
$
250
$
300 2 @ $150
17
On -Sale Wine
$
200
$
333
$
400 2 @ $200
18
On -Sale Club
$
200
$
200
$
200 L@ $200
19
On - Sale Sunda•:
$
1,400
$
1,533
$
1,600 8 @ $200
20
Off -Sale Liquor
$
400
$
484
$
-
500 5 & $100
21
Off -Sale Beer
$
200
$
200
$
200 2 @ $100
22
Temporary Liquor
$
135
$
135
$
135 9 da s $15
23
Alcoholic Beverages
$
14,185
$
15,635
$
14,835
24
Utilily Installers
$
750
$
975
$
750 10 @ $75
25
Mining Permits
9
$
-
$
-
$
275 1 .......
�,$275 (2 -year license)
--..
26
-
Waste Haulers
$
1,155
$
1,155
_ .
$
_
1,155 !7�a $165
27
Hazardous Waste Collection Fees
$
600
$
600
$
600x2 @ $300
28
-.
Auto Dismantling
$
_ _..
-
_
$
-
$
.
..............
200 1 @ $20082 -year license)_,
29
Peddlers Permits
$
475
$
725
$
475 19 x$25
30
.Tobacco Licenses$
600
600
$
600 6 @ $100
31
Gaming Licenses
$
190
_$
$
205
$
_
205 41 @ $5
32
Business Licenses
_ a
$
17,955
$
19,895
$
19,095
33
Building Permits
$
65,800 1 $
384,761
$
65,800 50 housing units @ $1,316
34
Surcharge Rentention
$
125
$
723
$
_
125 50 housing units $2.50 _
35
Plumbing Permits
$
3,700
$
23,952
$
3,700 50 housing units @ $74
36
Mechanical Permits
$
6,950
$
32,781
$
kli& 50 housing units$139
37
_Electrical Permits
$
_ 3,980
$
7,470
$
3,980 30% of total permit fee
38
Driveway Permits
$
1,375
$
3,630
$
1,375 25 housing units $55
39
Right of Way User Permit
, $
30
$
90
$
_@
30 1 @ $30
40.
Utilit�r Permits
$
1,500
$
4 050
$
1,500 50 housing units $30
41
SAC Charge Retention
$
1,243
$
2,261
$
- -
1,243 50 housing units @ $24.85
42
:Special Use Permits
$
1,000
$
1,000
$
1,000 4 @ $250
43
!Special Event Permits
$
750$
975
$
750 10 $75
44
Special Event Sip Permits
$
40
$
100
$
60 3 @ $20
45
BuminPennits
$
210
$
360
$
__...
225 ,15 $15 (includes commercial)
46
Non Business Permits
$
86,703
$
462,153 i $
86,738
47
Market Value Credit - Agricultural
$
-
$
9,910
$
Reduces Current Ad Valorem Revenue
48
Fire Insurance Aid
$
65,119
$
65,714
$
65,714 Pass-thru to Fire Relief Assn
49
Fire Insurance Aid - Supplemental
$
15,797
$ 15,901
$ 15,901 . Pass-thru to Fire Relief Assn
50
Supplemental Benefit Reimbursement
$
-
$ 2,936
$ 1,000 Pass-thru to Fire Relief Assn
51
Fire Training Reimbursment
$
5,000
$ 11,158
$ 5,000 State fire training reimbursment
52
Para Rate Increase Aid
$
1,451
$ 1,451
$ 1,451 Program survived state budget cuts
53
MnDot Participation - Landscaping
$
$ 11,600 (Shared services JPA
$ 10,000
$ T.H. 61 & CR 4 Roundabout landscapin_
54
Hopkins School Evaluation_ Grant
$
$ 8,000
$ National register eligibility evaluation
55
State Grants & Aids
$
87,367
$ 125,070
$ 89,066
56
Recycling Grant
$
30,376
$ 30,808
$ 30,808 County grant agreement
57
County Grants & Aids
$
30,376
$ 30,808
$ 30,808
58
Comprehensive Planning Grant
$
32,000
$ 32,000
$ - Met Council Grant (offset expenditure
59
SHIP Grant
$
15,000
$ 15,000
$ Planning Grant (offset expenditures
60
61
Other Grants & Aids _
Recording Fees
$
$
47,000
1 $ 47,000
$ -
-
$ -
$ City usually breaks even
En ineerin Fees
Plan Check Fees
66 Building Inspection Services - Lake Elmo
67 Building Inspection Services - Lino Lakes
68 Building Inspection Services - Scandia
69 Public Works Mowing Chanes
$
-
1 $ 12,309
$ - Minnesota Autism_ Center project
$
8,410
$ 7,598
$ 8,410 3-yearaverage
$
40,734
$ 84,331
$ 21,000 City and County road projects
$
25,525
$ 141,975
$ 25,525 25 units @ $737 plus 25 @ $284
J $
-
$ -
_
$ Shared services JPA
$
1,000
$ 1,066
$ 1,000 iShared services JPA
$
11,600
$ 15,650
$ 11,600 (Shared services JPA
$
$ 280
$ (Tall grass and weed mowing
Page 1
CITY OF HUGO
2018 GENERAL FUND REVENUE BUDGET
LINE
ACCOUNT2017
$
$
2017
2018
NOTES TO LINE ITEMS
NO.
DESCRIPTION
5,784,928 1 $ 5,417,834
BUDGETED
PROJECTED
BUDGETED
$ 500
70
Publication Sales
$
20
$ 20
$ 20
Most documents are on-line
71
Returned Check Fees
$
30
$ 30
$ 30
1 @ $30
72
Assessment Searches
$
450
$ 450
$ 450
15 @ $30 —..._
73
Program Fees
$
I $
16,000
$ 21,950
$ 16,000
Facility use and program charges
_Recreation
74
Charges For Services
_
100
$
103,769
$ 265,659
$ 84,035
Park Shelter PermitsT�
75
.Court Fines
$
$
36,115
$ 36,115
$ 36,115 2 -year average
76
Forfeited Vehicle Sales/Buybacks$
5,784,928 1 $ 5,417,834
86
500
$ 500
$ 500
1; $500
77
Fines and Forfeits
$
36,615
1 $ 36,615
$ 36,615
General Fund Revenues (Total)
78
ts --
Investment Eamias
5,784,928 I-$ � 5,417,834
1.7,400 $
17,400
$ 17,400
Fixed rate investments only - low returns
79
_ _$
Oneka Room 8, Rice Lake Centre Rent $
4,500
$ 6,700
$ 6,500
65 bookings @ $100
80
Hanifl Park Shelter Rent
$
1,300
$ 1,900
$ 1,900
19 bookings Qa $100
81
Fire Department Room Rent
$
_
100
$ 100
$ 100
1 booking @ $100
82
Park Shelter PermitsT�
$
90
$ 75
$ 75
15 bookings @ $5
83
Sale of Scrap Metal
1 $
-
$ 1,047
$ -
Not a steady source of revenue
84
Miscellaneous Revenues
$
23,390 $
27,222 $ 25,975
85
General Fund Revenues (Subtotal)
$
5,206,170 _$
5,784,928 1 $ 5,417,834
86
Transfers In
$
S
$
87
Other Financing Sources
$
$
$
88
General Fund Revenues (Total)
$~
5,206,170 $
5,784,928 I-$ � 5,417,834
Page 2
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
$
2017
2017
2018 NOTES TO LINE ITEM_ S
NO.
DESCRIPTION
Emergency 911 Lines
BUDGETED
PROJECTED BUDGETED
$
Mayor
$
8,125
$ 8,125 $
8,125 65 meetings $125
_1
2
Council Ward I
$
6,500
$ 6,500 $
6,500 65 meetings @ $100
3
Council Ward II
$
6,500
$ 6,500 $
6,500 65 meetings @ $100
4
- -.
Council Ward III
$
6,500
$ 6,500 $
6,500 65meetin s $100
5
Council At Large
$
6,500
$ 6,500 $
6,500 65 meetings i@ $100
6
_
Part-time Wages
$
34,125
$ 34,125 $
34,125
7
Fica
$
2,116
$ 2,116$
2,116 6.20% of wages
8
Medicare
$
495
$ 495 $
495 1.45% of wages
9
Worker's Compensation
$
137
$ 69 $
137 34,125/100*.40
10
Travel & Training
$
3,500
$ 500 $
_
3,500 LMC elected officials training
11'
Dues
$
50
$ 30 $
30 Minnesota Mayors Association
12
_
Mayor and City Council
$
40,423
$ 37,335 $
40,403
13
Publish legal notices
$
2,000
$ 2,000 $
Required by state statutes
14
Help wanted advertisements
$
600
$ 600 $
.2,000
600 Seasonal positions & staff attrition
15
Publish ordinances
$
1,500 1
$ 1,500 $
1,500 Required bystate statutes
16
Ordinances and Proceedings
$
4,100 1 $
4,100 1 $
4100
17 City Administrator - Bryan Bear
$
138,381
$ 138,381 1 $
141,149 Pay Grade 12 Maximum
18
To Water Department
$
(34,595)
$ (34,595)! $
(35,287) For utili administration
19
To Sewer Department$
._......_......_.
63
34,595
$ 34,595 1 $
35,287 For utility administration
20
Full-time Salaries
$
69,191
$ 69,191: $
_ _
70,575 Net to general fund
21
Pere _
$
10,379
$ 10,379 $
10,586 7.50/, of salary_
22
To Water Department
$
(2,595)
$ (2,595)1 $
(2,647)1 For utility administration
23
Sewer
To r Sewe- Department
_
$
(2,595}'
$ (2,595} $
(2,647) ! For utility administration
tY
24
Oe
$
5,189
$ .5 ,189 $
_
5,292 Net to general fund
25
Fica
$
7,886
$ 7,886 $
7,886 6.20% of salary up to $127,200
26
To Water Department
$
(2,629)
$ (2,629); $
(1,972), For utility administration
27
To Sewer Department
$
2,629)
$2,629 $
1,972 For utilit
y administration
28
Fica
$
2,628
$ 2,628 1 $
3,942 Net to general fund
29
Medicare
$
2,007
$ 2,007 $
2,047 1.45% of sal
30
To Water Department
$
(502)!
$ 502 $
512 _For utility administration
31
To Sewer Dep artment
$
502
$ 502 $512
, For utili administration
32
Medicare
$
1,003
$ 1,003 $
1,023 Net to general fund
33
Deferred Compensation
$
5,535
$ 5,535 $
5,646 4% of salarymatchi basis
34
Health Insurance
$
16,844
$ 16,938 $
18,003 HealthPartners High -Deductible Plan
35
Contribution to Health Savings Account
$
500
$ 500 $
- Offset increased deductible in 2017
36
Dental Insurance
$
1,089
$ 1,059 $
1,409 Delta Dental -100% of Premium
37
Worker's Compensation
$
955
$ 903 ! $
974 $141,149/100*.69
38 Automobile Allowance
$
6,000
$ 6,000 '$
6,000 $500 per month
39
Office Supplies
- $
- 6,000
$ 6,800 $
7,000 Most supplies are charged here
40
4
Duplicating Supplies
$
2,200
$ 2,200 $
-
2,200.. Copy gaper
41
Office Machine Repairs
$
500
-
$ 500 $
--
500 Office machine repairs
42
Computer Technical Support - Metro Inet
1 $
26,421
$ 23,750 $
32,234 17 of 32 computers
43
- Upgraded Security
$
-
$ 2,000 $
2,000 Extra anti -hacking protection
44
Telephone System Support - City of Roseville
$
3,003
$ 2,904 $
3,028 60% of annual cost
45 Telephone Service:
46
Integra Analog Services (fax lines)
$
1,140
$
1,098
$ 1,140 $95/month {Integre
Emergency 911 Lines
$
780
$
730
$ 780 .$65/month (Century Linkj
48
Cellular Phone Charges
$
750
$
500
$ 750 $50/month (T -Mobile) +equip upgrades
49
Postage Permits
$
460.
$
450
$ 460 First class bulk mailin permits
50
Postage Meter
$
6,000
$
6,000
$ 6,000 Replenish postage meter
51
Individual Mailings
$
125
$
134
$ 150 Includes overnight deliver charges
52
Web Hosting Fees (GovOfficer
$
750
$
800
_
$ 850 Annual charges
53
SuQerronns Annual Service
$
-
$
350
$ 350 ,On-line fill in forms
54
__Website Maintenance (Sitelmprovej
$
2,200
$
2,200
$ V 2,200 Update links
55
_
Business Imrernet - Comcast1VPN
$
3,000
$
4,355
_
$ 5,832_ Upgrade to 100mb speed
_
56
Travel & Training
$
5,000
$
5,000
$ 5,000 1 Local & national conferences
57
Copy Machine Lease - DeLage
$
12,000
$
3,736
_
3,736 1$311.37/month
58
Copy Machine Service - Loffler
$
-
$
3,046
_$
$ 3_,046 $253.80/month
59
Color Copy Overages
$
500
$
500
$ 500 !Color copies in excess of allowed amount
60
Bus Rental - City Tour
$
750
�$
480
$ 500 Council/Commissions city tour
61
Postage Meter Rental
$
720
$
720
$ 720 $60/month
62
Dues and Subscriptions
$
1,200
$
1,317
$ 1,500 Professional memberships
63
Office Furniture & Equipment _
$ _
2,000
$
21000
$ 2,000 Computer_ upgrades/replacement
64
City Administrator
$
184,433
$
180,516
$ 195,340
65
art -time a Wages_- Meetings
$
1,475
$
1,475
$ 1,475 100 hours @ $14.75
66
Fica
$
91
$
91
$ 91 6.20% of wages
67
Medicare
$
21
$
21
$ 21 1.450% of wages
68
Worker's Compensation
$
4
$
3
$ 4 1,475/100*.27
69
1 Scala System Parts & Repairs
$
2,000
$
2,000
$ 2,000 Electronic equipment re airs
Page 3
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2017
2017
2018 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
70
Scala System Tech Service
1,000
$ 1,000
S
1,000 Annual constant
71
Web Streaming
$
4,944
$ 4,944
$
5,000 Hosted web streaming services
72
Travel & Traini_ng
$
100
$ 100
$
100 Use of TV access equipment
73
E ui ment U rades _ _ _
$
4,000
_ $ 4,000
$
4,000 Cameras, projectors, screens...
74
_
AudloNideo
$
13,635
$ 13,634 i $
13,691 j
75
Election Judges:
$
$ -
$
- Hourly rate increased 2%
76
180.50 hrs x $12.65 (head judge]
$
$ -
$
2,283 Head judges
77
131.75 hrs x $12.15 (asst head judges)
$
$ -
$
1,601 Assistant head judges
78
539.50 hrs x $11.65 (judges)
$
$ (3)
$
6,285 Election judges
79
Workers Compensation
$
$
$
53 10,169/100*.52
80
Election Supplies
$
$ -
$
_
1,100 Suppies &polling place notices
81
Travel & Training
$
-
$ -
$
1,500 Election training (includes mileage)
82
Publish Election Notices
$
$ -
$
1,000 Sample ballotfor City Council election
83
Automark & Tabulator Maintenance Fees
$
2,400
$ 3,860
$
4,000 $500 for 8 machines (ADA compliance)
84
Election Sin Rentals
$
-
$ -
$
100 Electronic signs for polling places
85
Voting Booths
$
1,750
$ -
$
1,750 7 new voting booths ip $250
86
Elections
$
4,150 $
3,857
$
19,672
87 Cit Clerk - Michele Lindau
$
76,792
$ 76,792
$
78,328 Pay Grade 7 Maximum
88
Part -Time Wages (Laserfiche Project)
$
10,200
$ 5,100
$
5,100 1 position capped at $5,100 per year
89
Pere
$___
5,759_
$ 5,759
$
5,875 7.5% of salary
90
Fica
$
5,394
$ 5,077
$
5,173 6.20% of salary & wages
91
Medicare_
$
1,261
$ 1,187
$
1,210 1.45% of salary & wages
92
_
Health Insurance
$
7,377
_
$ 7,431
$
_
8,072 HealthPartners High -Deductible Plan --
93
Contribution to Health Savings Account
$
250
$ 250
$
- Offset increased deductible in 2017
94
Dental Insurance
$
550
$ 535
$
535 Delta Dental -100% of Premium
95
Worker's Compensation
$
600
$ 550
$
576 $83,428110.0*.69
96
..� ._T.
Office Supplies
$
250
$ 250
$
250 Recording tapes &minute books
97
Laserfiche:
98
OPG -3 (laserfiche inbegrationi
2,015
$ 2,715
$
2,715 Planning files (address files are done
99
File Storage=City of Roseville
$
3,360
$ 4,538
$
5,000 File storage and licenses
100
-Outsource Scanning (Cities Digital)
$
12,000
$ 8,835
$
9,880 Scan planning files in 2017
-
101
-
;Travel & Training _
_ $
1,500
-
$ 1,500
$
1,500 Clerks conferences & software training
102
! Recodification
$
2,600
$ 3,960
$
5,000 Incorporate ordinance chaNes
103
Dues
$
215
$ 225
$
230 Professional memberships
104
Office Furniture & Equipment
$
3,200
$ 3,200
$
3,200 Computer upgrades/replacement
105
City Clerk
$
133,323
$ 127,904 $
132,644
106
Finance Director- Ronald Otkin
$
109,338
$ 109,338 $
111,525 IRV Grade 10 Maximum
107
Accounting Clerk - Anna Wobse$
60,675
$ 60,675
$
61,888 Pay Grade 5 Maximum
108
Pera -- -
- $
12,751
$ 12,751
$
13,006 7.5% of salary
109
Fica
$
10,541
$ 10,541
$
10,752 6.20% of salary
110
Medicare ---Ron
$
2,465
$ 2,465
$
2,514 1.45% of salary
111
Health Insurance
$
8,812
$ 8,875
$
9,632 HealthPartners High -Deductible Plan
112
Health Insurance - Anna
$
8,986
$ 9,025
$
8,488 HealthPartners High -Deductible Pian
113
Contribution to Health Savings Account
$
750
$ 750
$
- Offset increased deductible in 2017
114 j
Dental Insurance
$
1,407
$ 1,368
$
1,568 Delta Dental -100% of Premium
115
Worker's Compensation
$
1,173
$ 1,109
$
1,197 173,413/100*.69
116
Office Supplies
$
1,100
$ 1,850
$
2,000 Payroll & accounts payable forms
117
_
- Citrix License (County Manatron Access).
$
150
$ 165
$
165 Access county tax database program
118
CAFR Review Fees
$
435
$ 435
$
435 Certificate of achievement program
119
End of Year Tax Statistics
$
120
$ 170
$
170 From Washington County
120
Auditing Services
$
8,000
$ 6,700
$
6,900 Annual audit fees
121
Accountir Services
$
3,000
$ 2,417
$
2,600 Implement GASB pronouncements
122
Premium Only Plan (POP), Administration
$
400
$ 400
$
400 TASC retain tax deductible status
123
Health Savings Account Administration
$
566
$ 602
$
694 Health Equity {$3.40/month/employee
124
Continuing Disclosure Services
$
2,500
$ 2,500
$
2,500 Springsted Inc
125
Travel & Training
$
500
$ 500
$
500 Professional development
126
;Publish Financial & Budget Statements
$
1,000
$ 1,029
$
1,050 Publish budget &financial statements
127
MaintenanceContracts
$
2,490
$ 2,489
$
2,490 FundBalance software support
128
-. _
Dues
$
170
$ 170
$
_
170 Professional memberships
129
Computer Software
$
1,000
$ 1,000
$
1,000 Upgrade software/add modules
130
Furniture & Equipment
$
2,000.
_
$ 2,000
$
2,000 Upgrade computer equipment
_Office
131
Finance Director
$
240,329 $
239,324
$
243,644
132
Assessing Services_
$
73,700 $
70,350
$
72,025 6,700 parcels $10.50/$10.75
133
Mobile Home Assessment Fees
$
1,357
-
$ 1,330
$
-
1,350 Washington County fee
134
Tax Court Petitions
$
4,200
$ 1,500
$
4,200 Value appeals to tax_ court
135
Assessor
$
79,257
$ 73,180
$
77,575
136
Civil Legal Fees
$
39,250
$ 39,250
$
39,250 314 hours @ $125
137
Criminal Legal Fees
$
51,575
$ 51,575
$
54,670 Flat fee with 6% annual escalator
138
Criminal Legal Related Disbursements
$
.._
5,500
-- ---
$ 4,800
....
$
_
5.500 Related disbursements
Page 4
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2017
2017
2018 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
139
Legal
$
96,325
$
95,62f,
$
99,420-
14o
Planner - Rachel Juba
$
79,080
$
79,080 1 $
84,291 -Pay Grade 8 Step 5
141
Pera
$
5,931
$
5,931
$
6,322 7.5% of salary
142
Fica
$
4,903
$
4,903
$
5,226 6.20% of salary
143
Medicare
$
1,147
$
1,147
$
1,222 1.45% of salary
144
Health Insurance
$
15,167
$
15,216
$
15,853 HealthPartners High -Deductible Plan
145Contribution
to Health Savings Account
$
500
$
500
]§
Offset increased deductible in 2017
146
1 Dental Insurance
$
1,165
$
834
$
1,033 Delta Dental -100% of Premium
147
Worker's Compensation
$
546
$
516 $
582 84,291/100'.69
148
Office Sup lies
$
500
$_
500
$
500 Planning publications & supplies
149
- Comp Plan Meeting Supplies and Expense
$
-
$
1,746
$
1,000 Comp plan expenses
150
City -Link Mapping:
151
Maintenance Charges
$
4,200
$
4,200
$
4,2006jWSB web based GIS
152
Update Pond InventoryLink
$
$
979 1 $
WSB web based GIS
DataLink Laserfiche Hosting Services
$
-
$
-
$
3,600 WSB web based GIS
153
Zone Admin Contract:
154
City Business
$
2,000
$
2,000
$
2,000 Large developments & special issues
155
,_Comprehensive Plan Update _
$
51,205
$
60,785
$
15,000 Compplan expenses (offset by grants
156
1 Survey Monkey _ Online Survey
$
-
$
300
$
- Comp plan expenses
157
Postage -Comp Plan Postcards
1 $
$
1,511
$
_
1,525 Comp plan expenses
158
1 Travel& Training
$
1,000
$
1,000
$
1,000 Annual constant
159
Dues & Subscriptions
$
700
$
1,090
$
1,090 American Planning Association
160
Office Furniture & Equipment
$
2,000
$
2,000
$
2,000 Upgrade computer equipment
161
Planning and Zoning
$
170,044
$
184,238
$
146,444
162
Breakroom & Oneka Room Supplies
$
3,200 1
$
3,200
$
3,200 Increased facies rentals
163
Cleaning & Operating Supplies
$
1,400
$
1,400 $
1,400 G & K Services
164
Repairs and Maintenance
$
5,000
$
5,000
$
5,000 Building repairs & maintenance
165
- HVAC Maintenance & Repairs
$
3,200
$
3,300
$
3,300 Contracted mechanical services
166
Pest Control
$
-
$
935
$
1,020 $85/month
167
- Shutter Door Repairs
$
-
$
9,318
$
- One-time repair
168
Raingarden Supplies & Repairs
$
5,000
$
5,000
$
5,000 Pump repairs, plantin s & mulch
169
Small Tools and Equipment
$
750
$
750
$
750 Annual constant
170
Wi-Fi Hot Spot Access Point Replacement
$
-
$
-
$
1,800 Access points at city hall & pw facility
171
Liability Insurance
$
18,086
$
15,800
$
18,000 Assumes no year-end dividends
172
Property Insurance
$
17,095
$
14,252
$
15,000 Assumes no year-end dividends
173
Electric Utilities - City Hall & Garage
$
9,800
$
10,220
$
10,405 Two-year rate filing: 5.4% and 1.8%
174
Gas Utilities - City Hall
$
3,860
$
2,905
$
2,960 Two-year rate filing: 5.4% and 1.8%
175
Refuse Disposal & Recycling Service
$
773
$
792
$
819 $68.28/month
176
Building Cleaning Services (Contractual)
$
6,880
$
7,260
$
7,640 $636.70/month
177
Weed Control
$
600
$
605
$
_
625 Annual service bids
178
Alarm System Maintenance Agreement
$
1,140
$
1,153
$
1,213 iSimplexGrinnell contract
179
Install Access Contol Server & Card Readers
$
14,895
$
26,070
$
- Install Security Card System in 2017
180
Improvements
$
5,000
$
5,000 1 $
_
5,000 Annual constant
181
General Gov't Buildings
$
96,679
$
112,960 ' $
83,132 .....
182
Engineering Position - Steve Duff
$
76,792
$
76,792
$
78,328 Pay Grade 7 Maximum
183
Overtime
$
11,519
$
11,519
$
_
11,749 208 hours /o} a, overtime rate
184
In Lieu of Health Insurance
$
4,800
$
4,800_$_
5,100 Coverage thru spouse ;$425/month ca
185
Pera
$
6,623
$
_
61623 1 $
6,756 7.5% of sa�ar � & overtime
186
Fica
$
5,475
$
5,475
$
5,585 6.20% of salary & overtime
187
Medicare
$
1,281
$
1,281
$
1,306 1.45% of salary & overtime
188
Worker's Compensation
$
459
$
368
$
468 90,077/100 .52
189
Office Supplies
$
250
$
250
$
250 Office at PW facility
190
Motor Fuels
$
3,500
$
3,500
$
3,500 Bulk fuel purchases
191
: Repairs and Maintenance
$
750
$
750
$
750 Vehicle maintenance
192
Small tools &Equipment
$
1,200 j
$
1,200
$
--
1,200 Transits & misc equipment
193
Contract Engineering Fees
$
30,000
$
30,000
$
30,000 Best uesstimate
194
Cellular Phone Charges
$
4,800
$
3,660
$
3,720 $311 0/m (T -Mobile]
195
Travel & Training
$
300
$
613
$
650 Professional certifications
196
Automobile Insurance
$
420
$
212
$
250 Segregated from PW fleet
197
Tax Exempt -License Renewals
$
_ -
$
$
16 Eves two years
198
Computer Software
$
2,650
$
500
$
_
500 Autocad & engineering software
199
Office Furniture & Equipment
$
1,000
$
1,000
$
1,000 Upgrade computer equipment
2_00
• City En ig neer
$
151,819
$
148,543
$
151,128
201
Total General Government Expenses
$
1,214,517
$
1,221,216
$
1,207,193 _
202
Law Enforcement Contract
$
1,013,876
$
950,967
$
1,021,587 Estimate Provided by Sheriffs Office
203
License Background Checks
$
-
$
200
$
200 Liquor and Peddlers Licenses
204
Neighbor bays Patrol
$
7,000
$
7,624
$
8,000 For the "really good" neighbors
205
_Good
Law Enforcement
$
1,020,876
$
958,791
$
1,029,787
206
Fire Chief Sala
$
15,000
$
15,000
$
16,000 Officer salaries recommended b3, Chief
Page 5
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT I 2017 2017 2018 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED PROJECTED BUDGETED
207
1st Asst Chief Salmi
$
5,500 $
_
208
--- - - -
2nd Asst Chief Salary
_
$
5,500 $
209
Fire Marshal Salary
$
2,750
210
Trainin Cg aptain Salary
$
-$
2,250 $
211
Safety Captain Salary
$
_
2,250 $
212
Chief Enaineer Salary
$
2,250 $
213
(Training Lieutenant Salary
$
1,700 $
214
_
1 Safety Lieutenant Salary
$
1,700 $
215
.Administrative Lieutenant Salary
$
1,700 $
216
Administrative Lieutenant Salary
$
1,700 $
217
Fire Call Wages
$
42,000 $
218
Basic Life Support Ambulance Pay
$
31,315
i $
219
Drill Pa
$
60,900
1 $
220
Bumir Permit Pay
$
210
$
221
Maintenance Wages
1,200.Office supplies
$
500
$
222
Special Event Pay (net of reimbursements)
18,200 Fire foam, pager replacement...
$
6,000
$
223
'Training Bonus Reimbursement
4,700 Supplies for local vehicles
$
4,000
_
$
22_4
Fica
28,500 Truck& equipment maintenance
$
11,360
$
225
Medicare
- Preventive maintenance
$
2,657
$
226
Worker's Compensation
$
$
27,539
$
227
Supplies
, $
$
1,200
1 $
228
_Office
Instructional & Promotional Supplies
$
$
3,500
$
229 Operating Su applies
230 Motor Fuels
231 Medical Supplies
$ 18,200_
$ 6,500
$
1 $
$ 1,000
i $ 18,380
1 $
$
232 Gear & Apparel
233 Repairs & Maintenance
$ 27,000
1 $ 12,435T$
$
234 Building Repairs & Maintenance
rato
235 - Replace Overhead Door Opers
2,250
; $ 12,000
$
51500
$
7,000 1 st Asst Chief Salary
5,500
$
7,000 2nd Asst Chief Salary
2,750
$
3,000 Fire Marshal Salary
2,250
$
2,500 Trainin Captam Salary
2,250L$
238
2,500 Safety Captain Salary
2,250
$
2,500 Chief Engineer Salary
1,700
$
2,000 Training Lieutenant Salarry
1,700
$
2,000 Safety Lieutenant Salary
1,700
$
2,000 Administrative Lieutenant Sala ry-
_
1,700
$
-
2,000 Administrative Lieutenant Salary
51,900
$
52,350 Includes retention step increases
16,850
$
20,000 Switched to North Memorial
69,815
$
70,000 Includes retention step increases
360
. $
225 Offset by permit revenue
500
$
500 Pay for special services
7,600
$
7,500 Per special event policy
4,000
$ 4,000 Contingent on passing fire classes
11,950
$
12,591 6.20% of salaries and wages
2,795
$
2,945 1.45% of salaries and wages
26,579
$
27,573 13,332/100.206.56
1,200
$
1,200.Office supplies
3,500
$
3,500 Fire Prevention & open houses
18,200
$
18,200 Fire foam, pager replacement...
6,500
I $
6,500 Bulk fuel purchases
4,700
$
4,700 Supplies for local vehicles
18,380
$
18,380 Includes 4 sets of turnout gear ($8,200)
28,200
$
28,500 Truck& equipment maintenance
6,000
$
12,500 Fire station maintenance
12,000
$
- Preventive maintenance
236 Firefighter Physicals & OSHA Testing
$
$
8,500 1 $
8,500 OSHA fittings & pre -employ evaluation_
237
Health and Wellness Program
$
_8,500
10,000
$
5,000
$
5,000 Gym memberships & nutrition counseling
238
: Medical Direction Fee
$
2,000
$
2,000
$
2,000 Regions Hospital
239
Grant Application Assistance
$
-
$
-
$
1,000 Grant for SCBA replacement
240
Building Cleaning Services Contractual}
$
2,460
_
$
2,700
$
2,700 i$225/month
241
Computer Technical Support - Metro Inet
$
18,576
$
17,038
$
17,065 j 9 of 32 computers
242
Telephone System Support - City of Roseville
$
_.
955
$
924
$
-.
959.119% of annual cost
243
Fire Station Phone
$
820
$
820
$
840 Fire station main phone lines
244
Cellular Phone Charges
$
7,140
$
8,100
$
8,400 Verizon Wireless = $700/month
245
800 MhzRadio Fees17,307
$
16,403
$
17,307 Washington County
246
s
Code Red Mass Emergency System Fees
$
1,135
$
1,048
$
1,135 Washington Coun
247
Business Internet - Comcast
_...-_
$
- ..
1,899
$
1,785
$
1,800 $150 /month (Comcast)
248
Travel & Training
$
16,000
, $
16,000
$
16,000 High turnover rates increase costs
249
College Training/Tuition Reimbursement
$
27,830
$
27,830
$
27,830 High turnover rates increase costs
250
. Property Insurance
i $__
3,005
$
2,449
$
3,214 , Assumes no year-end dividends
251
Automobile Insurance
$
8,072
$
6,237
$
8,178 lAssumesno year-end dividends
252
_
Electric Utilities
$
5,600
$
7,000
$
_
7,125 Two-year rate filing: 5.4%o and 1.8%
253
Vehicle Heating Cost Reimbursements
$
1,017
$
999
$
1,017 Two year rate filing: 5.4% and 1.8%
254
Gas Utilities
$
5,587
$
4,125
$
4,228 Two-year rate filing: 5.4% and 1.8%
255
. Refuse Disposal
$
1,618
$
1,775
$
1,835 Montes service +large items
256
_
Weed Control
$
900
$
920
$
_
950 Annual service bids
257
Copier Overage Charges
$
700
$
435
$
700 Copies over the base rate + color copies
258
Copy Machine Lease
$
2,580
$
2,268
$
2,103 $175.23/month
259
Dues
$
2,000
1 $
2,000
$
2,000 Annual constant
260
- Fire Code Subscription Service
$
1,255
i $
1,255
$
1,255 National Fire Protection Assn
261
_
Fire Department
$
476,152
$
470,340
$
482,805
262
_
Building Official - Chuck Preisler
$
86,390
$
86,390
$
88,118 Par Grade 8 Maximum
263
Building Inspector - Scott Bailer
$
68,258
$
68,258
$
69,623 Pay Grade 6 Maximum
264
Office Assistant - Debi Close
$
53,933
$
53,933
$
55,012 Pqy Grade 4 Maximum
265
Para
$
15,644
$
15,644
$
15,956 7.5% of salmi
266
_
Fica
$
12,932
$
12,932
$
13,191 6.20% of salary
267
Medicare
$
3,024
$
3,024
$
3,085 1.45% of salary
268
ttLealth Insurance - Preisler
$
23,727
$
23,840
$
25,280 ! HealthPartners High -Deductible Plan
269
' Health Insurance - Baller
_ -- -
$
9,214
$
_ 17,258
$
21,209 HealthPartners High -Deductible Plan
- l _
270
Health Insurance - Close
$
11,832
$
11,892
$
12,580 IHealthPartners High -Deductible Plan
271
Contribution to Health Savings Account
$
1,250
$
1,250
$
- Offset increased deductibles in 2017
272
Dental Insurance
$
2,729
$
2,428
$
2,977 TDelta Dental - 100% of Premium
273
Worker's Compensation
$
1,176
$
1,121
$
1,200 157,741/100'.52 & 55,012/100`.69
274
Office Supplies
$
575
$
765
$
765 Inspection forms, files...
275
Motor Fuels
$
3,200
$
1,562
$
3000 Bulk fuel purchases
Page 6
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2017
2017
2018 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
276
Repairs and Maintenance
$
2,300
$
2,300
$ 2,300 Vehicle maintenance
277
Small Tools & Equipment
$
500
$
500
$ 500 Misc inspection tools
278
_ ______
Uniform Services
$
4,000
$
3,415
$ 4,000 _Safety supplies & inspection arparel
279
Cellular Phone Charges
$
4,800
$
3,395
$ 3,600 $3 0/ (T -Mobile)
280
Travel & Training
$
1,500
$
1,500
$ 1,500 1 Required for licensd certifications
281
Automobile Insurance - _
$
644
$
635
$ 860 Segregated from PW fleet _
282 _�._
Nota Public Fee
�'Y
_ $
120
$
120
- v _
$ _ -_ _ Every two years
283
'Permit Works Annual Support
$
1,500
i $
1,495
$ - Switch to new software (see belowl
284
Code Enforcement Annual Support
$
1,500
$
1,495
$ - ;Switch to new software (see below)
285
Permit/Planninq/Code Enforcement Software:
286 Accela Software Setup Charges $ $ 35,640 $ - Accela.com
28 7 - Laserfiche Adapter $ $ 6,000 $ 6,000 Accela.com
288 - User Licenses $ $ 1,485 $ 17,820 $165/month/9 Users
289 Small Tools & Equipment $� 1,116 $ 1,284 $ 1,452 $363/quarter
290 Copier Overage Charges _ $ 550 $ _ 1,000 $ 1,000 Copies over the base rate _
291 Tax Exempt License Renewals _ $ - $ - $ 48 Every two years
292 Dues $ 600 $ 600 $ 600 Professional memberships
293 Office Furniture & Equi mp ent $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment
294 Building Inspections $ 315,014 $ 363,161 $ 353,876
295 Animal Control Contract $ 6,000 $ 6,000 $6,000 Net of pound fees
296 Animal Control $ 6,000 $ 6,000 $ 6,000
297 Total Public Safety Expenses $ 1,818,042 $ 1,798,292 $ 1,872,468
298 Public Works Director 1/3) - Anderson $ 36,445 $ 36,446 $ 37,175 Pay Grade 10 Maximum
299 Lead Worker- Mike Loeffler $ 60,675 $ 60,675 $ 61,888 Pay Grade 6 Maximum
300 Lead Worker Differential $ 7,583 $ _ 7,583 $ 7,735 Pay Grade 6 Maximum
- - -
301 _Overtime $ 10,239 $ 10,239 $ 10,443 208 hours 10%} @ overtime rate
302 Public Works Worker- MattKlein $ 60,675 $ 60,675 $ 61,888 Pay Grade 5St_ ep 5
_ -- -
303 Overtime $ 9,101 1 $ 9,101 $ 9,283 208 hours 10%}! overtime rate
304 Public Works Worker - Paul Christianson $ 60,675 $ 60,675 $ 61,888 Pay Grade 5 Maximum
305 Overtime $ 9,101 $ 9,_101 $ 9,283 208 hours (10%) Q overtime rate
306 In Lieu of Health Insurance $ 4,800 $ 4,800 $ Coverage thru spouse until 01/01/18
--
307 Public Works Worker - Rick Kieffer $ 60,675 $ 60,675 $ 61,888 Pay Grade 5 Maximum
- - ----.
308 Overtime $ 9,101 $ 9,101 $ 9,283 208 hours{10% overtime rate
309 Deferred Comp in Lieu of Health Insurance $ 4,800 $ 4,800 $ Coverage thru spouse until 01/01/18
310 Public Works Worker - Jeff Maas $ 60,675 $ 60,675 $ 61,888 Pay Grade 5 Maximum
311 Overtime $ 9,101 $ 91101 $ 9,283 208 hours10( 1,,L@ overtime rate
312 Public Works Worker - Neal Nelson $ 32,603 $ 32,603 $ 38,005 80% of Pay Grade 5 Minimum
313 Overtime $ 4,890 $ 4,890 $ 5,701 208 hours 1 /.j_ c overtime rate__
314 In Lieu of Health Insurance $ 3,903 $ ----3,200 $ - Joined Group 09/01/17
315 Mechanic - Dave Greeder $ 60,675 $ 60,675 $ 61,888 'Pay Grade 5 Maximum
316 Overtime o -
___._!_..- . $ 9,101 $ 9,101 $ 9,283 208 hours 10/or @overtime rate
317 Pera $ 37,599 $ 37,599 $ 38,760 7.5% of salary & overtime
318 Flea $ 31,082 $ 31,082 $ 32,042 6.20% of salary & overti
--- me _
319 Medicare $ 7,269 $ 7,269 $ 7,494 1.45% of salary & overtime
320 Health Insurance - Anderson $ 6,520 $ E 551 $ 61909 HealthPartners High -Deductible Pian
321 Health Insurance - Loeffler $ 7,377 $ 7,431 $ 8,072 HealthPartners High -Deductible Plan
322 Health Insurance - Klein $ 11,287 $ 11,323 $ 11,873 HealthPartners High -Deductible Plan
323 Health Insurance - Kieffer $ - $ 1,781 $ 21,581 HealthPartners High -Deductible Plan
324 Health Insurance - Christianson $ - $ 1,781 $ 21,581 HealthPartners High -Deductible Plan
326Health Insurance - Maas $ 20,254 $ 20,361 $ 21,581 HealthPartners High -Deductible Plan
3255 Health Insurance - Greeder $ 18,805 $ 18.880 $ 19,743 HealthPartners H'r hrDeductible Plan
327 i Health Insurance - Nelson_ $ - $ 1,544 $ 3,829 HealthPartners H(gh-Deductible Plan
328_ Contribution to Health Savings Accounts $ 2,250 $ 1,916 $ - Offset increased deductibles in 2017
329 Dental Insurance _ $ 4,499 $ 4,375 $ 5,391 Delta Dental - 100°k of Premium
330 Worker's Compensation $ 46,121 $ 32,967 $ 47,546 516,802/100*9.20
331 _Office Supplies $ 350 $ 350 $ 350 File folders, meeting supplies...
332 Breakroom & Rice Park Centre Supplies $ 400 $ 425 $ 450 Increased facility rentals
333 CleaningSup,:?lies $ 1,000 $ 1,500 $ 1,500 Includes G & K Services
334 Motor Fuels $ 50,000 $ 50,000 $ 50,000 Bulk fuel purchases
_.......
335 Re stairs and Maintenance $ 58,000 $ 58,000 $ 60,000 Equipment parts &repairs
336 - Emergency- Siren Ins )ections $ 6,500 $ 12,785 $ 6,600 Emergency siren inspections
337 - Street Liaht Repairs $ 11,000 $ 11,000 $ 11,000 : Net of insurance reimbursements
338 Building Repairs & Maintenance $ 3,000 $ -_5,738 $ 51000 Septic pumping, garage door maint...
339 - Septic System Pum m
_ pB $ 3,600 $ 3,600 $ 3,600 $900/quarter
340 -HVAC Maintenance &Repairs $ 2,000 $ 2,762 $ 3,000 Yale Mechanical
341 Painting PW Building $ $ 3,735 $ - Split with water & sewer
342 -.Salt Storage Bldg Repairs $ - $ 2,230 $ - Preventive mainte-- - -nance
._.
343 -Access Control System $ - $ 3,494 $ - Card reader access
344 Street Materials $ 50,000 $ 50,000 $ 65,000 Patching asphalt &other materials
Page 7
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
$
2017
$ 2,467
2017
2018 NOTES TO__ LINE ITEMS
NO.
DESCRIPTION
$
BUDGETED
PROJECTED
BUDGETED
345
- Concrete Work
$
50,000
$
50,000
$ 50,000 Sidewalks,curbs...
346
Gravel Contract
$
94,000
$
94,000
$ 94,000 Annual gravel bids
347
Dust Control for Gravel Roads
$
128,000
$
128,000
$ 128,000 Dust control ALL gravel roads
348
Sand & Salt
$
69,247
$
_
70,000
$ 73,600 Need to check with Al Roker
349
Street SAns _
$
5,000
$
5,620
$ 6,000j Up rade signs to re gulatory, standards
350
sc
Landaping Supplies
$
6,700
$
6,700
$ 6,700 CSAH 8 Irrigation & landscaping
351
_-_
- Install MnDot Provided Landscaping
$
-
I $
23,788
$ - Hwy 61/170th roundabout
352
Small Tools & Equipment
$
8,500
_
$
9,500
$ 9,500 Split with water & sewer
353
Personnel Testing (new employe
$
-
$
220
$ - Pee in a cup
354
Uniform Services
$
12,500
$
11,225
$ 12,000 Split with water & sewer
355
Buildino Cleaning (Contractual)
$
1,896
$
2,000
$ 2,100 $175/month
356
_Services
Computer Technical Support_ Metro Inet
$
3,940
$
3,614
$ 3,792 6 of 32 computers x 1/3
357
Telephone System Support - City of Roseville
$
364
$
_ 352
$ 353 .21 % of annual cost x 1/3
358
Safet Training-
$
1,500
$
1,455
$ 1,500 Split with water & sewer
359
Cellular Phone Charges
$
4,800
$
3,800
$ 4,020 $335/month(T-Mobile) includes accessor
360
Business Internet - Comcast
$
480
$
604
$ 1,945 Upgrade to 100 mb speed
361
Travel & Trainin
$
350
$
2,000
$ 2,000 ! Employee training & licenses
362
385
Medicare
5,T15
$
4,370
$ 6,110 Assumes no year-end dividends
--
363
Automobile Insurance
$
8,335
$
6,171
$ 8,060 Assumes no year-end dividends
364
Electric Utilities -Public Works Facility
$
3,568
$
4,113
--- -
$ 4,187 Two- ear rate filing: 5.4% and 1.8%
365
1 Electric Utilities - CSAH 8 Irrigation
$
207
$
188
$ 191 Two-year rate filing: 5.4% and 1.8%
366
Gas Utilities - Public Works Facility
$
3,445
$ 2,467
$
2,512 Two-year rate filin 5.4% and 1.8%
367
Refuse Disposal & Recyling Service
$
2,100
$ 2,175
$
2,200 Licensed refuse hauler
368
-
PW Facies Weed Control
$
225
$ 229
$
-
240 Annual service bids _
369
CSAH 8 Weed Control
$
1,700
$ 1,736
$
1,750 Annual service bids
370
Rentals -Chipper for Tree Trimming
$
8,000
$ B4O00
. $
8,000 Chipper rental
371
Rentals - Roller for Dust Control
$
4,500
$ 5,100
$
5,300 1 Roller rental
372
Rentals - Copier
$
840
$ 493
$
495 $41.25/month
373
Copier Overage Charges
$
100
$ 100
$
100 Copies over the base rate
374
Tax Exempt License Renewals
$
$ -300
Ever+ two years
375
Dues
$
150
$ 500
$
500 Professional memberships
376
Office Furniture & Equipment
$
2,500
$ 2,500
$
2,500 Replace computer equipment
377
Streets and Roadways
$
1,321,993
$ 1,355,615
$
1,407,659
378
Property Insurance
$
7,910
$ 6,366
$
8,347 Assumes rt year-end dividends
379
Street Lighting
$
128,972
$ 134,193
$
136,609 Two-year rate filing: 5.46/6 and 1.8%
380
Stop Lights
$
2,512
$ 2,498
$
2,543 Two -near rate filing: 5.4% and 1.8%
381
Civil Defense Sirens
$
245
$ 254
$
259 Two-year rate filing: 5.40/6 and 1.8%_
382
Street Lighting
$
139,639
$ 143,311
$
147,758
383
Compost Site Monitor
$
6,750
$ 6,750
$
6,750 500 hours Q $13.50/hr
384
Fica
$
419
$ 419
$
419 6.20% of salary & overtime
385
Medicare
$
98
$ 98
$
98 1.45% of salary & overtime_
386
Worker's Compensation
$
_
338
$ 256
$
338 6,750/100'5.01
387
Solid Waste Generator License - County
$__
315
$ 315
$
315 Washington County fee
388
Materials Recv ;ling
--
$
10,885__
-
$ 10,000
$
10,000 Net of clean up event receipts
389
Clean Up Event Supplies
$
250
$ 790
$
800 Receipt forms, pens, ...
390
-
Clean Up Event Receipts
$
X9,400
(8,615
$ ) $
-
(7,550} Offset clean-up event expenses
391
Compost Site Supplies
$
_
1,000
$ 1,000
$
1,000 Site maintenance items
392
Toilet Rental
$
450
$ 550
$
Compost in its rawest form
393
Climb Theatre Performances
$
4,146
$ 4,146
_
$
..660
4,146 As per grant agreement
394
Recyaling Programming at Withrow
$
-
$ 2,750
$
As per grant agreement_
395
Recycling
$
15,251
$ 18,459
$
16,916
396
Total Public Works Expenses
$
1,476,883
$ 1,517,385
$
1,572,333
397
Park Maintenance
398
Full-time Salaries - Ryan McCullough
$
60,675
$ 60,675
$
61,888 Pay Grade 5 Maximum
399
'Overtime
$
9,101
$ 9,101
$
9,283 208 hours (10%} overtime rate
400
Full-tlrne Salaries - Adam Greeder
$
55,541
-
$ 551541
$
59,201 Pay Grade 5 Step 5
401
Overtime
$
8,331
$ 8,331
$
8,880 208 hours (10%) overtime rate
402
Seasonal Part -Time Waqes
$
48,600
$ 5000
$
60,000 5,000 hours $12.00
403
Pere
$
10,024
$ 10,024
$
10,444 7.5% of regular salary & overtime
404
Fica
$
11,299
$ 11,696
$
35
12,4 6.20% of salary &overtime
405
Medicare
$
2,643
$ 2,735
$
2,889 1.45% of salary & overtime
406
Health Insurance_- McCullough
$
14,546
$
$
15,307 HealthPartners High -Deductible Plan
407
Health Insurance - Greeder
$
13,400
-14,602
$ 13,459
$
14,117 HealthPartners High -Deductible Plan
408
Contribution to Health Savings Accounts
$ 1,000
$Offset
increased deductibles in 2017
409
Dental Insurance _ _
_$
$
.1,000
2,179
$ 2,119
$
2,819 Delta Dental - 100% of Premium
410
Unemployment - Kraig Pettee
$
2,200
$ 2,500
$
2,500 City pays 100% of chargeable claims
$ 9,131 $ 7,238 $ 9,983 199,252/100*5.01
$ 12,400 $ 12,400 $ 12,400 ;Bulk fuel purchas
- -
$ 17,700 $ 17,700 $ 17,700 1 Equipment parts t
Page 8
LINE ACCOUNT
NO. DESCRIPTION
414 Hanifl Shelter BIdc�Repair & Maintenance
415 - Contract Cleanina
417
Small Tools & Equipment
418
Travel & Training
419
Property Insurance
420
.Automobile Insurance
421
Electric Utilities
422
- -
Gas Utilities
423
Weed Control - Hanifl Fields
425 Toilet Rental
426 1 Equipment Rentals
Subtotal Park Maintenance
Park Planning & Programming
Full-time Salaries - Shayla Denaway
432 Pica
433 Medicare
434 Health Insurance
435 Contribution to Health SavinVss Account
436 Dental Insurance
437 Worker's Compensation
438 Office Supplies
439 Recreation Program Supplies & Expenses:
440 Travel & Training
441 Dues & Subscriptions
442 Windows Office License
443 Subtotal Park Planning & Programming
444 Total Parks and Recreation Expenses
445 Commun4 Development Assist - Rachel
446 In Lieu of Health Insurance
447 Internship - Sarah Rumppe
448 Pera_
449 Fica -
450 Medicare
451 Worker's Com ensation
452 1 Health Insurance
453 Dentallnsurance
454 Office Supplies
455 Travel & Training
456 Advertising
457 _Notary Public Fee
458 Computer Software - Adobe
459 Dues & Subscriptions
460 Office Furniture & Eouioment
462 Remit State Fire Aid
463
464
Firemen's Relief
League of MN Cities
465
I Metro Cities
466
. Sam's Club
467
Sensible Land Use Coalition
468
Huco Business Association
469
White Bear Chamber
470
Dues & Memberships
471
NW Youth & Family Services
472
Forest Lake Youth
473
Historical Society
474
- Intem (Olivia)
475
- Pera
476
- Fica
477
- Medicare
478
- Hopkins School Evaluation
479
YMCA Board Membership,
480
Kidz'N Biz Fest
481
Contributions
482
Newsletter Postage
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
BUDGETED PROJECTED BUDGETED
$ 2,500 $
$ 5,800 $
$ - 2,50_0 $
$ 1,550 $
$ 34,157 $
$ 1,360 $
$ 4,472 $
$ 1,167 $
$ 5,000 $
$ 8,000 $
$ 13,500 $
$ 1,500 $
1,150 $
1,200 $
5,800 $
2,50_0 $
1,290 $
28,876 $
997 $
4,180 $
1,074 $
8,051$
13,500 i $
- 11v
761 1 $
$ 3,762 $
3,762
$
$ 880 $
680
$
$ 4,182 $
8,682
$
$ 250 $
250
$
$ 550 $
834
$
$ 418 $
396
$
$ 1,000 $
1,000
$
$ 16,000 $
16,000
$
$ 1,000 ! $
1,000
$
$ 300 $
300
$
2,500 Includes monthl, contracted maintenance
1,200 $100/month _
5,800 Segregated from playground Supplies _
2,500 Weed whips, shears etc... _
1,550 Shade tree courses for 3 employees
38,814 Hanifl shelter rated separately
1,330 Se
aregated from PW fleet
4,255 Two-year rate filirr 5.4% and 1.8°!0 _
1,093 Two-year rate fill V: 5.4% and 1.8%
5,000 Broadleaf weed control at Hanifl Fields
10,000 Broadleaf weed control at all other parks
14,000 When u gotta go - u gotta go
1,500 Sod cutters, mulch blower...
80 1 Every two years
61,888 Pay Grade 5 Maximum
4,642 7.5% of regular salary
3,837 6.20% of wages
897 1.45% of wanes
- Offset increased deductibles
1,033 Delta Dental -100% of Premium
427 61 ,888/100-.69
1,000 Calculators, pens, paper...
16,000 Offset by facility use/program revenues
1,000 Mileage, seminars...
300 Professional memberships
21000 Upgrade computer equipment
102,156
$ 50,860
$
50,860
$ 54,213 Pay Grade 5 Minimum to Step 3
$ 4,800
$
4,800
$ - Coverage thru parents until 01/01/18
$ 28,080
$
14,040
$ 31,200 2,080 hour $15.00
$ 3,815
$
3,815
$ 4,066 7.5% of regular salary
$ 4,894
$
4,024
$ 5,296 ; 6.20% of wages
$ 1,145
$
941
$ 1,238 11.45% of wages
$ 545
$
436
$ 589 85,413/100*.69
_
$ -
$
318
$ 3,511iWilljoinroup01/01/18
$ -
$
-
$ 535 Delta Dental -100% of Premium
$ 500
$
$ 500 Paper &cartridges for dtte
or
$ 1,000
$
_500
1,000
$ 1,000 Annual constant
$
$
5,000
$ 5,000 Twin Cities Magazine
$ 120
$
120
$ - Every two years
$ 2,945
$
2,945
$ 2,945 ArcGis Desktop Software upgrades
$ .600:
$
600
_ $ 600._Professional memberships
$ 2,000 1 $
2,000
$ 2,000 Upgrade computer equipment
$ 101,304
$
91,399
$ 112,693
$ 80,916
$
84,551
$ 82,615 Offset by State Fire Aid
$ 13,560
$ 13,560
$ 13,560 I Population based dues
$ 5,450
$ 5,450
$ 5,519 Imposed by Metro Cities Board_
$ 90
$ 135
_
$ 135 Corporate account
$ 250
$ 250
$ 250Reduced workshop fees
$ 150
$ 150
$ 150
' EDA membership
$ 550
$ 550
$ 550
Washington County wide association
$ 6,000
$ 6,000 $
$ 6,000
$ 6,000 $
$ 3,000
$ 5,488 $
$
$ 9,000 $
$
$
$ -
$ 558 , $
$
$ 131 $
$
$ 8,000 $
$ 1,500
$ 1,500 $
$ 750
$ 750 $
$ 17,250
$ - 37,427 $
Page 9
6,000 Youth Diversion Program
6,000Youth Diversion Program
6,000 Includes prioryear carryover _
13,520 750-1,040 hours @ $12-$13
1,014 7.5% of wages
838 6.20% of wages
196 1.45% ofwaes
- National register eligibility evaluation
1,500 On-going contribution
750 :On-going contribution
35,818
3,100 2 newsletters in-houseproduction)
CITY OF HUGO
2018 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2017
2017
2018 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
483
Newsletter Printin: _
$
5,000
$ 4,928
$ 5,050 2 newsletters, in-house production'
484
Miscellaneous
$
3,300
$ 3,300
$ 3,300 Something always comes u:
485
Group Disability Insurance
$
7,904
$ 8,323
$ 9,197 Short and long term coverage
486
Truth in Taxation Costs
$
1,460
$ 1,400
$ 1,460 Charged by Washington Coun!%
487
Assessment Collection Fees
$
900
$ 812
$ 900 Charged by Washington Count:
488
Miscellaneous Unallocated
$
21,364
$ 21,613
$ 23,007
489
Total Unallocated Expenses
$
139,580
$ 163,686
$ 161,604
490
General Fund Ex enses (Total}
$
5,206,170
S 5,251,069
$ 5,417,834
Page 10
City of Hugo Debt and Abatement Levies
$ 621,016 $ 661,846 T$ 569,004 $ 642,007 $ 1,608,794 5 812,685 $ 4,915,352
Page 11
$1,340,000
$19325,000
$965,000
$1,040,000
$4,795,000
$1,605,000
Total
CIP Bonds of
Imp Bonds of
Imp Bonds of
CIP Refunding
Abate Refunding
Tax Abate of
Debt and
2010
2011
2009
2013
2013
2009
Abate Levy
Pay 13
-$ 2369880
$ 63,412
$
89,756
$ 131,127
$ 64,368
$ 192,819
$
778,362
Pay 14
$ 118,958
$ 63,387
$
88,227
$ 133,073
$ 201,498
$ 101,925
$
707,068
Pay !c5:-$
88,309
$ 63,362
$
86,697
$ 131,803
$ 280,634
$ 102,440
$
753,245
Pay 16
$ 87,360
$ 63,336
$
85,168
$ 66,500
$ 200,429
$ 102,188
$
604,981
Pay 17
$ 89,509.
$ 63,311
$
83,390
$ 66,500
$ 199,795
$ 104,288
$
606,793
Pay 18$
63,286
$
67,883
$ 56,502
$ 331,035
$ 106,230
$
62,4 936
Pay 19
$ - 63,260
$
_ 67,883
$ 56,502
$ 331,035
$ 102,795
$
621,475
Pay 20
$ 63,235
_
$
63,235
Pay 21
$ 68,228
- _
$
68,228
Pay 22
$ 13,235
$
13,235
Pay 23
_
$ 18,598
$
18,598
Pay 24
$ 18,569
$
18,569
Pay 25
$ 18,399$
18,399
Pay 26
$ 18,228
$
18,228
$ 621,016 $ 661,846 T$ 569,004 $ 642,007 $ 1,608,794 5 812,685 $ 4,915,352
Page 11
Levies for Parks and Equipment
SPECIAL PARKS FUND
2017
2018
2019
2020 _
2021
_2022
Beginning Fund Balance
5
1,010,277
1,362,586]-$
1,453,140 $
1,544,661 1 $
1,636,182 $
1,727,703
REVENUES:
Prope Tax Levy
$
94,923 $
90,554 $
91,521 $
91,521 $
91,521 $
91,521
Developer Fees
$
271,368
_
EXPENDITURES:
Trail/Amenity Development
Lions Park Feasibility Study
$
982;
Comprehensive Plan Update (parks and tralis)
(13,000)
_
Ending Fund Balance
1,362,586 $
1,453,140 $
1,544,661
1,636,182 $
1,727,703 1
1,819,224
EQUIPMENT PURCHASING FUND
2017
2018
2019
2020
2021
2022
Beginning Fund Balance
c
1,196,877 $
_8219,9617—$
548,840 $
498,219 1 5
496,098 $
(1701023)
REVENUES:
Property_Tax Levy_ __ ....... __ __
__
$ ...___........__
$
111,879. $
111,879. $
11109 --$—1
11-.879 $
111,879
EXPENDITURES:
Replace JD 72" Park Mower Unit 301-08
$
9,821)
Modify JD Ditch Mower (Unit 317-06)
$
(37,782)
R aceStedingPlowTruck(Unit 202-07)
$
(176,198)
T
Chevy Silverado Unit 102-07)_
! $
(35,000).
_Replace
Replace Ch Silverado Unit 114-07)
$
(35,000
_
Replace Chevy Silverado ,(Unit 112-06)
$
140,000)
Skid -Steer Trade -Up andAttachments
$
115j $
-.6,000,
$
t16,0W
Replace SCBA Tanks
$
(17,000) $
17,000) $
17,000,
Masonry Monument Sign - North End of Hwv 61
$
80,000)
ace Felling Trailer
ace Carry -On WIN
Replace Carry -On Utility Trailer (Unit 322-07)
Replace Ford F550 Bucket Truck rUnit 104-08) _
Replace Fire Dept Command Vehicle 01 (2010 GMC
Replace Peterbilt Ergine 12 (pumper/tanker)
Replace 8 Mobile Radios (fire dept _ _
Replace Ford F550 4x4 Pickup (Unit 115-12)
Ending Fund Balance—
_._...._ _$ t200,000), _
—
$ (28,000)" $
28,000 $ 28,0001 $
$
6,500
$_
_=�6� ..... __
2,000
$
6,500
$
(1,000)
$ (750,000
_ — _ ------ 5 (36,000
$ (80,000)
$7' B39.%1 $ _ 548,840 $ 498,219 1$ 496,098 $ _ _ (170,023) $ (174,144)
Page 12
Capital Project Funds
STREET CONSTRUCTION FUNDS
2017
2018
2019
_
2020
2021
2022
Beginning Fund Balance _
$
2,894,771
$ 2,931,361
$ 2,397,213
�$
_ 514,612
$ 2,222,801
$ 1,727,583
REVENUES:
Property Tax Levy - Current Taxes
$
539,657
$ 539,657
$ 539,657
$
539,657
$ 539,657
$ 539,657
Property Tax Le,, v - Extra Levy Capacity
$
558,010
$ 553,017
$ 608,010
Investment Earnings
$
-17,996
Special Assessments - South Egg Lake
$
16,863
$ 16,181
$ 15,498
$
14,816
_
Special Assessments - Fable Hill Bride
$
17,726
$ 1,181
.
Special Assessments - Property Demolitions
$
2,706
$ 2,597
$ 2,487
$
2,377
Special Assessments -165th Street
$
9,892
$ 5,614
$ 5,434
$
5,253
$ 5,072
$ 4,892
Special Assessments - Rice Lake Meadows
$
66,036
$ 48,523
$ 46,994
$
45,462
$ 43,932
$ 42,403
Special Assessments-147th/Oneka Lake Blvd
$
21,925
$ 13,784
$ 13,367
$
12,949
$12,531
$ 12,113
Special Assessments - N. Sunset Lake
$
168,300
$ 16,581
$ 14,996
$
14,539
$ _ 14,081
$ 13,624
State Aid Construction
$
515,126
$ 515,126
$ 515,126
$
515,126
$ 51�
515,126.
Transfer from Deposits for Oneka lake Blvd
$
19,635
From Adelaide Landing Developer (44%)
$
521,840
$ 521,840
$ 521,840
_
EXPENDITURES:
147th Street/Oneka Lake Blvd (Wrap Up)
$
(90,199).
_
147th Street/Oneka Lake Blvd Sidewalk (Bid)
$
(87,998)
-w
Ros
Co
Curr
_WS
Fore
1301
SB Engineering (30%) $ (26,399)
emary Way Wetland Monitoring $ (1,082)
mprehensive Plan Update $ (17,800
ent Project: North Sunset Lake (Bid) $ 1,273,990
B Engineering30%) $ 382,197
st Road Bridge $ (1,527) $ (352,000)
h Street Imp - Adelaide Landing $
2: Oneka Lake Blvd, Harrow $ (1,863,232)
3: 125th, Heather, Upper Heather
Priority
Priority
Priority 4. 128th & 159th Nelghl'
aEnding Fund Balance
J$ 2,931,361 $ 2,397,213-16
Page 13
(3,558,000)
519.611
$ (2,178,634
$ (1,638,612)
2,222,801 S1,727,583 $ 1,824,796
Priority
Priority
Priority 4. 128th & 159th Nelghl'
aEnding Fund Balance
J$ 2,931,361 $ 2,397,213-16
Page 13
(3,558,000)
519.611
$ (2,178,634
$ (1,638,612)
2,222,801 S1,727,583 $ 1,824,796
City of Hugo Tax Rates
Tax Rate Calculations:
Local Portion of General Expense
$
Pay 2016
Pay 2017
Divided by Tax Capacity
Dollar
13,987,183
$ 14,625,159
Final
Final
34.413%
Change
Special Levies
-38.00%
-3.441%
-3.454%
Local Portion of Debt Service Levy
$
Debt Service Levy
$
302,364
$ 302,710
$
346
Tax Abatement Levy
$
302,617
$ 304,083
$
1,466
36.323%1
$
604,981
$ 606,793
$
1,812
Subject to Levy Limits
(643.288)1
$ ?40,2121
6.1
4.66% $
5,946,014 1 $
General Fund Levy
$
4,31.3,039
$ 4,606,455
$
293,416
Stormwater Utility Levy
$
-
$ -
Fihter's Relief Levy
$
_
12,107
$ 13,742
$
1,635
Equipment Purchasing Levy
$
-
$ -
$
-
Park Improvement Levy
Sealcoating Levy
---.$
$
99,378 $ 94,923 $
64,909 $ 64,909 $
)4,455;
-
Capital Improvement Levy
$
539,657
$ 539,657 $
-
$
5,029,090
$ 5,319,686
$
290,596
Certified Property Tax Levy
$
5.634,071
$ 5,926,479
$
292.408
Less: Fiscal Disparities
$
(547,656)
$ (603,076)
$
(55,420)
Tax Rate Calculations:
Local Portion of General Expense
$
4,813,442
$ 5,051,496
Divided by Tax Capacity
$
13,987,183
$ 14,625,159
Urban Tax Capacity for General Expense ,
15,231
34.413%
34.540%
Less 10% for Rural
-38.00%
-3.441%
-3.454%
Local Portion of Debt Service Levy
$
272,973
$ 271,906
Divided by Total Tax Capacity
$
14,294,114
$ 14,938,652
Tax Capacity for Debt Service
539,657
1.910%i
_ 1.820% _
Total Urban Tax Rate
5,964,366
36.323%1
36.360%
Total Rural Tax Rate
6;589,302.
32.882%
32.906%
Page 14
Percent
Pay 2018
Dollar
Percent
Change
Preliminary
Change
Change
0.11% $
15,231
(:115,039)
10.
187,671 $
-38.00%
0.48%.$
437,265 $
133,182
43.80%
0.30%1 $
624.936
1 $
18.1431
2.99%
6.80%1 $
4,871,025
1 $ 264,570
5.
$
271,111
1 $ 271,111
0.00% $
15,231
$ 1,489
10.
0.00%. $
111,879
$ 111,879
0.
-4.48% $
90,554
$ 4,369_!
-4.
0.00% $
64,909
$ -
0.
0.00% $
539,657
$
0.
5.78% $
5,964,366
$ 644,680.
12.
5.19% $
6;589,302.
$ 662,823
11.
10.12% $
(643.288)1
$ ?40,2121
6.1
4.66% $
5,946,014 1 $
622.611
11:
$ 169,349
4.510/. $ 16,710,157 11.8
1.013%
0.10_% 36.294% _ -0.1
0.07% 32.766% -0.4
December 2017 December 2017 JanuaryT
Su Mo Tu We Th FWe r Sa Su Mo Tu We Th Fr Sa
1 2 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 24 25 26 27
24 25 26 27 28 29 30 28 29 30 31
31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Nov 26
27
28
29
30
Dec 1
2
3
4
5
6
7
8
9
7:OOpm City Council
Meeting
10
11
12
13
14
15
16
7:OOpm Parks
5:30pm Holiday Party
(American Legion)
17
18
19
20
21
22
23
1:OOpm Historical
6:30pm BOZA
7:OOpm City Council
Meeting
Commission
7:OOpm Planning
S:00pm EDA Meets
Commission
24
25
26
27
28
29
30
S:OOpm Burger Night
(Hugo Legion)
31
Jan 1, 18
2
3
4
5
6
Meetings in green are scheduled/posted meetings. 1 11/30/2017 3:32 PM
January 2018 January 2018 February 2018
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Dec 31
Jan 1, 18
2
3
4
5
6
7:00pm City Council
Meeting
7
8
9
10
11
12
13
7:00pm Proposed
7:00pm Parks
6:30pm BOZA
Council Meeting
7:00pm Planning
Commission
14
15
16
17
18
19
20
MILK Holiday
1:00pm Historical
7:00pm City Council
Commission
Meeting
5:00pm EDA Meets
21
22
23
24
25
26
27
5:00pm Burger Night
6:30pm BOZA
(Hugo Legion)
7:00pm Planning
Commisison
28
29
30
31
Feb 1
2
3
Meetings in green are scheduled/posted meetings. 2 11/30/2017 3:32 PM