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2017.12.18 CC Packet
AGENDA HUGO CITY COUNCIL MONDAY, DECEMBER 18, 2017 - 7:00 PM HUGO CITY HALL A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. December 4, 2017 Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Update on Yellow Ribbon Network and Recognition of Sponsors 2. G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Planner Rachel Juba 4. Approve Annual Performance Review for Public Works Worker Ryan McCullough 5. Approve Resolution for Renewal of 2018 Liquor Licenses and Related Licenses 6. Approve 2018 Licenses for Refuse Haulers 7. Approve Resolution Certifying Delinquent Utility Accounts 8. Approve Ordinance Establishing 2018 Fee Schedule and Publication of Summary Ordinance 9. Approve Renewal of Terms for Planning Commissioners Bronwen Kleissler and Scott Arcand 10. Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer and John Pontrelli 11. Approve Resignation of Chris Boland from Board of Zoning and Adjustments and Advertisement for Vacancy 12. Approve Renewal of Terms for Historical Commissioner Kathy Brevig 13. Approve Resolution Approving Property Line Adjustment for Frampton — 8125 122nd St. N. 14. Approve Service Agreement with Accela for new Permitting and Planning Software 15. Approve Statement of Work with Zed IT Solutions for Implementation of Accela 16. Approve Replacement of Snow Plow #2016-06 17. Approve Final Pay Request to Geislinger & Sons, Inc. for the Beaver Ponds Sanitary Sewer Project 18. H. UNFINISHED BUSINESS 1. Approve Resolution Establishing Water and Sewer Rates 2. I. NEW BUSINESS 1. 2. J. VISITOR PRESENTATIONS 1. 2. K. COUNCIL PRESENTATIONS 1. Discussion on LUAC and MAWSAC Workshop 2. L. ADMINISTRATIVE PRESENTATIONS 1. Schedule Goal Setting Session for Monday, January 29, 2018 2. M. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 19, 2016 D.1 December 5, 2016 Council Meeting D.2 December 8, 2016 Schwieters Holiday Party D.3 December 8, 2016 City Holiday Party Staff recommends Council approve the above meeting minutes presented. F.l Update on Yellow Ribbon Network and Recognition of Sponsors Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently and present Certificates of Appreciation to the YRN Hamburger Night Sponsors for 2017, including Sponsor of the Year Award. G.1 Approval of Claims City staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Over the past 12 years, Scott has completed building inspector duties as well as provided coverage for the front counter. Building Official Chuck Preisler recommends Council approve the annual performance review for Building Inspector Scott Baller. G.3 Approve Annual Performance Review for Planner Rachel Juba Rachel Juba was hired as the City's new Associate Planner on January 2, 2007 and promoted to Planner in 2010. Over the past 11 years, Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. City Administrator Bryan Bear recommends Council approve the annual performance review for Planner Rachel Juba. GA Approve Annual Performance Review for Public Works Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Public Works Maintenance Worker. Ryan has worked over the past 11 years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Maintenance Worker Ryan McCullough. G.5 Approve Resolution for Renewal of 2018 Liquor Licenses and Related Licenses Staff has received the appropriate applications for renewals of Liquor, Tobacco, and Games licenses for 2018. City staff recommends Council approve the resolution approving the annual renewal for the 2018 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. G.6 Approve Resolution for Renewal of 2018 Licenses for Refuse Haulers The City has received applications from seven refuse haulers who provide refuse collection and recycling services to Hugo businesses and residents. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. City staff recommends Council approve the resolution issuing 2017 refuse haulers licenses to: Gene's Disposal; SRC, Inc.; Maroney's Sanitation; Ace Solid Waste; Walters Recycling; Republic Services; and MN Waste Management. G.7 Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommends Council approve the resolution certifying delinquent utility bills for placement on property tax statements G.8 Approve Ordinance Establishing 2018 Fee Schedule and Publication of Summary Ordinance City staff annually reviews the fee, rates and charges schedule and recommends changes. The Finance Department has reviewed these changes and incorporated them into the fee schedule for 2018. Staff recommends Council approve the ordinance authorizing the establishment of fees, rates and charges for 2018, and approve the summary ordinance for publication. G.9 Approve Renewal of Terms for Planning Commissioners Bronwen Kleissler and Scott Arcand Staff has contacted Planning Commissioners Bronwen Kleissler and Scott Arcand regarding the expiration of their terms as Commissioners at the end of this year. Both indicated they would like to be reappointed to the Planning Commission for another four-year term. Staff recommends Council approve the reappointment of Commissioners Bronwen Kleissler and Scott Arcand for another four-year term on the Planning Commission to expire December 31, 2021. G 10 Approve Renewal of Term for Parks Commissioners Mathew Rauschendorfer and John Pontrelli Staff has contacted Parks Commissioners Mathew Rauschendorfer and John Pontrelli regarding the expiration of their terms as Commissioners at the end of this year. Both indicated they would like to be reappointed to the Parks Commission. Staff recommends Council approve the reappointment of Commissioners Mathew Rauschendorfer and John Pontrelli for a three-year term to expire on December 31, 2020. G.11 Approve Resignation of Chris Boland from Board of Zoning and Adiustments and Advertisement for Vacancy Chris Boland has submitted his letter of resignation from the Board of Zoning Adjustments and Appeals. Staff recommends Council approve the resignation of Chris Boland and approve the advertisement for the vacancy. G.12 Approve Renewal of Terms for Historical Commissioner Kathy Brevig Historical Commissioner Kathy Brevig has terms that expire at the end of this year. She has indicated a desire to serve another three-year term on the Historical Commission. Staff recommends Council approve the reappointment of Kathy Brevig for another three-year term to expire December 31, 2020. G.13 Approve Resolution Approving Property Line Adjustment for Frampton — 8125 122nd St. N. 0 Mark Frampton, 8125 122,d Street North has requested approval of a property line adjustment for properties located north of 120th Street North and east of Illies Avenue North, within the Sunset Lake Ridge Development. Lot 4, Block 1 is approximately 4.99 acres and contains a single family home with outbuildings. Lot 5, Block 1 is approximately 4.97 acres and is vacant. Frampton is the owner of both lots. The request is to adjust the common property line between the properties to allow for more area in the southern corner of Lot 5 for future construction of a single family home. The property line adjustment would not change the size of either lot. Staff recommends approval of the resolution approving a property line adjustment for Mark Frampton, subject to the conditions listen in the resolution. G.14. Approve Service Agreement with Accela for new Permitting and Planning Software A 2017 goal of the Council was to improve technology to better serve the City's residents. During 2017, staff has evaluated several companies who provide software for muinicipal building and planning departments to allow permits and applications to be applied for and submitted online. Staff has found Accela's Civic Platform to best fit the current and foreseeable needs of the City. The annual subscription cost for this software has been included in the 2018 budget. Staff recommends Council approve the service and subscription agreements with Accela subject to review and approval by the City Attorney. G.15. Approve Statement of Work with ZedIT Solutions for Implementation of Accela City staff has been working with ZedIT Solutions for an acceptable statement of work should Council approve the agreement with Accela for permitting and planning software. ZedIT will work with Accela and the City on a one-time implementation that will take approximately 16 weeks to complete. Staff has reviewed the Statement of Work and finds it acceptable. Staff recommends Council approve the Statement of Work with ZedIT Solutions. G.16. Approve Replacement of Snow Plow #2016-06 Included in the City's 2018 Equipment Purchasing Fund is funding for the replacement of the Public Works Department snow plow truck #2016-06. Typically, the City replaces these trucks following a ten year equipment replacement schedule. However, in 2016 staff recommended keeping truck #206-06 and replacing truck #201-08 instead, due to mechanical issues. Staff recommends council authorize the trade-in of the 2006 Sterling and the purchase of a 2018 Mack AF 64FR (T) tandem axle chassis and equip it with the necessary snowplow options at a total cost of $206,253.00. G.17 Approve Final Pay Request to Geislinger & Sons, Inc. for the Beaver Ponds Sanitary Sewer Prosect The City of Hugo has received Pay Request No 2 Final Payment from Geislinger & Sons Inc for the Beaver Ponds Sanitary Sewer Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff have reviewed the Pay Request No 2, and found it to be satisfactory for work completed. Staff recommends Council approve Pay Request No. 2, Final Payment to Geislinger & Sons Inc., in the amount of $21,500.00 for a total construction cost of $195,654.00 for the Beaver Ponds Sanitary Sewer Project. H.1 Approve Resolution Establishing Water and Sewer Rates The Finance Department has completed its analysis of water and sewer billing data and has prepared a pro forma financial guide and corresponding service rates for the 2018 fiscal year. Finance Director Ron Otkin will present his recommendations to the City Council. Following his presentation, staff recommends City Council adopt a Resolution Approving a Pro Forma Financial Guide for Water and Sanitary Sewer Operations for the 2018 Fiscal Year and Establishing Service Rates. K.1 Discussion on LUAC and MAWSAC Workshop Council Member Phil Klein recently attend a joint workshop of the Land Use Advisory Committee and the Metropolitan Area Water Supply Advisory Committee. As a member of both these committees, Klein will provide Council an update and request input from the Council. L.1 Schedule Goal Setting Session Annually, the Council meets in January to set goals for the year. Staff recommends Council schedule Monday, January 29, 2018, to hold their annual Goal Setting Session. M. Adiournment MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 4, 2017 (Fall to "rdpr Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Mark Erichson, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, an Michele Lindau November 16, 2017 Legislative Reception 1 Klein made motion, Petryk seconded, to approve the minutes for the November 16, 2017, Legislative Reception as presented. All Ayes. Motion carried. November 20, 2017 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the November 20, 2017, City Council meeting as presented. All Ayes. Motion carried. "hh Approval of the Agenda1�eb° Weidt made motion, Petryk seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Resolution Approving 2018 Salary and Reimbursement Levels 3. Approve Promotion of Probationary Firefighters Andy Luchsinger, Jason Palmquist, and Matt Drew to Firefighter Status 4. Approve Hiring Baily Lund as a Probationary Firefighter 5. Approve Retirement of Assistant Fire Chief Jim Fordham from the Hugo Fire Department 6. Approve Appointment of David Jensen as the New Assistant Fire Chief 7. Approve Pay Request No. l to Peterson Companies for the Waters Edge Stormwater Hugo City Council Meeting Minutes for December 4, 2017 Page 2 of 5 Reuse Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent agenda approved the Claims Roster as presented. Approve Resolution Approving 2018 Salary and Reimbursement Levels During the 2018 budget process, the City Council had indicated its agreement with the staff's recommendation to increase the city's salary matrix by 2.0% and to grant step increases to those employees who had not yet reached their pay grade maximums. Four (4) of the city's 23 full-time employees would receive step increases. A pay differential of $120/pay period had been added to the Mechanic's position for the use of personal tools in the performance of his duties. The Utility Billing Clerk had been moved from Pay Grade 4, Maximum, to Pay Grade 5, Step 4. Additionally, staff had included a $0.50 per hour increase for firefighters who have completed five but less than 10 years of service. These adjustments would also allow the City to remain in compliance with Pay Equity Statutes. Adoption of the Consent Agenda approved RESOLUTION 2017-44 SETTING 2018 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Approve Promotion of Probationary Firefighters Andy Luchsinger, Jason Palmquist, and Matt Drew to Firefighter Status Andy Luchsinger, Jason Palmquist, and Matt Drew had completed their probation period with the Hugo Fire Department. Adoption of the Consent Agenda approved their promotion to firefighter status. Approve Hiring Baily Lund as a Probationary Firefighter Baily Lund had met the necessary requirements to be hired as a probationary firefighter on the Hugo Fire Department. Adoption of the Consent Agenda approved the hiring of Baily Lund as a probationary firefighter. Approve Retirement of Assistant Fire Chief Jim Fordham from the Hugo Fire Department After ten years of service on the Hugo Fire Department, Assistant Chief Jim Fordham had submitted his notice of retirement. Adoption of the Consent Agenda approved the retirement of Jim Fordham effective December 31, 2017. Approve Appointment of David Jensen as the New Assistant Fire Chief Four applicants were interviewed for the upcoming assistant fire chief vacancy. Lieutenant David Jensen was chosen after the interview process. Adoption of the Consent Agenda approved the appointment of David Jensen as the new assistant fire chief effective January 1, 2018. Hugo City Council Meeting Minutes for December 4, 2017 Page 3 of 5 Approve Pay Request No.1 to Peterson Companies for the Waters Edge Stormwater Reuse Proiect Peterson Companies, Inc., had submitted Pay Request No. 1 for work done on the Waters Edge Stormwater Reuse Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff had reviewed the Pay request and found it satisfactory for work done to date. Adoption of the Consent Agenda approved the Pay Request to Peterson Companies in the amount of $313,110. Public Hearing on City Budget and Tax Lew State statutes requires the City Council to hold a public hearing on the proposed City budget and tax levy for the 2018 fiscal year. Finance Director Ron Otkin explained that the date for this public hearing was chosen in September, and the date was on the notices sent out by Washington County.` Otkin presented a PowerPoint covering the 2018 budget and tax levy. He provided information on Local Government Aid, which is distributed based on factors set by the legislature. Hugo is one of 89 cities that receive no LGA due to the tax rate being too low compared to the statewide average. Though Hugo received no LGA, its tax rate is still on the low end of the range. He explained that market values increased in 2017, with the median home increasing 11.2%. Ron explained the median market value of a home in Hugo is $229,500, and the average Minnesota tax on a homestead of that value is $951.01. The tax on the same home in Hugo would be $774.16, 18.6% lower than the average. He explained that the Council has operated on a flat tax rate, and by keeping the rate the same at 36.294%, he proposed a tax levy of $6,589,302. This rate is at the low end for cities in Washington County. Ron reviewed the items that made up the 2018 budget and explained contingency budgeting practices, which assure a balanced budget or possible surplus, and he recommended Council continuing using it. He explained how a home in Hugo can be taxed at 13 different tax rates, depending on where it is located. He talked about the homestead credit refund, special property tax refund, and the senior citizen property tax deferral program. Otkin concluded by saying the budget satisfies the spending and funding priorities established by the City Council with the urban tax rate remaining the same. Mayor Weidt opened the public hearing. Diane and Dan Kirchoffner, 4395 Empress Way North, Unit 2, questioned the increase in their taxes. It was explained to them the increase in the value of their home would cause their taxes to increase as well, and if they did not agree with that value it could be disputed at the Board of Appeals and Equalization meeting in April. In addition, City Assessor Dan Raboin can be contacted to discuss home values. There was also discussion on the state rebate programs available. There was discussion on the Local Board of Appeals and Equalization meeting held every April and the importance of attending if it was believed their market value was not realistic. Washington County sends out notices in February/March that states the home value for following year, and the date of the Local Board of Appeals and Equalization meeting is on that notice. Hugo City Council Meeting Minutes for December 4, 2017 Page 4 of 5 John Waller, 14010 Homestead Avenue North, stated that the City is not asking for enough money from the Watershed District. He noticed the increase in the stormwater levy and noted there will be more homes in Hugo, and the District will be getting more money. Waller stated he will work with the City to get the money to flow back to it. Betty Zuettel, 5164 158th Street North, talked about the increase in the general fund and stated she would be attending the meeting in the spring. She was advised to bring evidence for comparisons such as recent sales data to show their home was overvalued. Larry Spaniol, 5140 158th Street North, stated he never received the property value notice because he just bought the home. He questioned why was there such a dramatic increase, saying it increased by 18.2 %. It was explained that, by law, the assessor changes valuations on a mass basis, using market trends and sales data that is applied broadly. Spaniol's. particular condition may not fit that, and could be appealed. Jon Trevillion, 5435 141 Court North, said he bought his home 15 months ago and loves Hugo but is concerned that someday his home will be valued too high and may become unaffordable. His taxes went up more than his pay, and that is the challenge he and others face. Weidt closed the public hearing. The Council discussed the changes in market values and the importance of paying attention to that and attending the Board of Appeals and Equalization if necessary. They also encouraged residents to apply for the refund programs as applicable. Haas made motion, Petryk seconded, to approve RESOLUTION 2017-45 APPROVING THE GENERAL FUND BUDGET FOR THE 2018 FISCAL YEAR. Ayes: Petryk, Klein, Miron, Haas, Weidt Nays: None Motion carried. Haas made motion, Miron, RESOLUTION 2017-46 APPROVING FINAL TAX LEVY PAYABLE IN 2018. Ayes: Klein, Haas, Miron, Petryk, Weidt Nays: None Motion carried. Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported on the Yellow Ribbon Network activities held recently. The 18th Welcome Home Pheasant Hunt was held on December 2nd. The YRN had been invited to attend the 133rd Air Wing recognition ceremony. Approximately a dozen secret santas will be providing gifts. They continue to send care packages, and they received packages from Ryan Companies, who did a community outreach Hugo City Council Meeting Minutes for December 4, 2017 Page 5 of 5 with their employees. They will be talking to St. Pius Church in White Bear Lake about getting involved in the YRN. Haas said he met with Pat McFarland who runs a golf -based PTSD program. Last week's Burger Night was sponsored by Mueller Mortuary. A network volunteer and Hugo resident will be prince for the Winter Carnival and will be attending a burger night. City Holiday Party on Thursday, December 14, 2017 City Administrator Bryan Bear reminded Council of the City Holiday Party to be held on Thursday, December 14, 2017, with social hour at 5:30 p.m. and dinner at 6:30. p.m. The event will be held at the Hugo American Legion. Reschedule January 1, 2018 Council Meeting to Tuesday, January 2, 2018 City Administrator Bryan Bear recommended Council reschedule their January, 2018 meetings due to the New Year's Holiday and Martin Luther King Holiday. Haas made motion, Klein seconded, to reschedule the January meeting t nuan y ,8, 2018. 11 All Ayes. Motion carried. j Adiournment "-6 Haas made motion, Klein seconded, to adjourn at 8:15 p.m All Ayes. Motion carried. Z4 `� Vendor AI's Coffee Company AI's Coffee Company Aspen Equipment Company Bee Line Alignment & Auto Care Century Link Century Link Cintas Corporation Close, Debi Comcast Comcast Compton Jr, Jim Core & Main LP Core & Main LP Custom Cap & Tire LLC Custom Cap & Tire LLC Earl F. Andersen Electro Watchman Inc Electro Watchman Inc Emergency Automotive Technologies Inc Forest Lake Napa G & K Services G & K Services G & K Services General Repair Service Gene's Disposal Service Inc Gene's Disposal Service Inc Gene's Disposal Service Inc Gopher State One Call Graphic Resources Graphic Resources HD Supply Waterworks LTD HD Supply Waterworks LTD Hoememann, Ross Home Depot Credit Services Hugo Business Association Hugo Feed-Mil-1- Hugo eedMillHugo Feed Mill Hugo Feed Mill Hugo Feed Mill Hugo Feed Mill Innovative Office Solutions LLC Innovative Office Solutions LLC Instrumental Research Inc Jefferson Fire & Safety Inc Kath Fuel Oil Service Co. Knowlan's Super Markets Inc Knowlan's Super Markets Inc Knowlan's Super Markets Inc Laughlin's Pest Control Lawson Products Lof w Companies Inc Loffler Companies Inc Marco Marco Menards Menards Menards Menards Metering & Technology Solutions Metering & Technology Solutions M -R Sign Co Inc North Memorial Olson's Sewer Service Inc Oxygen Service Company Past Perfect Software Inc__ Performance Plus LLC City of Hugo Claims December 18, 2017 Invoice Amount 159066 $ 159067 $ 10183406 $ 13611 $ 651653-1154 $ 651426-8763 $ 5009507272 $ CLAIM $ 11/2612017 $ - -12/5/2017 $ CLAIM $ 392067 $ 392068 $ 270005149 $ 270005289 0116406 -IN $ 299164 $ 299165 $ DL 112717-21 $ November $ November $ November $ November $ 65032 $ 314093 $ 314093 $ 314093 $ 7110464 $ 60216 $ 60387 $ 1169820 $ 1169820 $ CLAIM $ 3112340 $ Registration $ 43337-1 $ 43337-1 $ 43676-1 $ 27041-2 $ 27045-2 $ IN1843205 $ IN1852225 $ 707 $ 243012 $ November $ November $ November $ 12320094 $ 8108 $ 8251 $ 9873 $ 15737 $ 9305405880 $ 2683087 $ 2683087 $ INV4799648 $ INV4815749 $ 67968 $ 69017 $ 69017 $ 69372 $ 10477 $ 10478 $ 198270 $ 8885020 $ 85595 $ 3391351 $ 90605733 $ 4902 LF $ Description 66.75 Breakroom Supplies 83.95 Breakroom Supplies 168.02 Parts - Plow Trucks 927.29 Parts & Repairs - Unit #108 57.82 SCADA Lines 61.27 911 Emergency Line 50.53 First Aid Supplies 157.14 Meeting Mileage 150.92 Business Internet (thru January 51 5.01 Business Internet (thru January 14) 47 19 Fire Hall Lighting (Menards) 1,456.39 Hydrant Parts 179.66 Hydrant Parts 1,204.00. Tires & Steel Wheels - Unit #327 480.00 Tires - Unit #112 315.68 Street Sign Plates 5,543.85 Access Control System Installation - CH (Final) 7,208.73 Access Control System Installation - PW (Final) 25.88 Lenses - Unit #4212 3,114.81 Auto Parts and Shop Supplies 501.94 Cleaning Supplies 1,139.26 Uniform & Floor Mat Services 717.48 Supplies & Floor Mat Services 4,471.15 Submersible Pump & Relay - Lift Station No. 7 819.14 November Waste Hauling - PW Facility 148.60 November Waste Hauling - Fire Station 66.34 November Waste Hauling - City Hail 205.20 November Service Charges 437.80 Envelopes 99.59 Inspection Forms 4,255.00 Radio Meters (4,070.00) Radio Meters (Returned) 48.39 Supplies - Call #2017-237 4.49 Belt for Vacuum : PW) 10.00 Business Networking Meeting 46.97 Pest Control Su: -,plies 13.90 Straw - Beaver Ponds Sewer Rehab Project 18.00 Sup dies 7.25 Hardware 1.50 Hardware 11.64 Batteries 101.68 _Pens, Binder Clips, Ink, Etc 100.00 Water Bacteria Testing 2,168.49 Leader Powered Vent Fan 4,297.96 _November Prosecution Fees (Flat Fee) 294.95 November Disbursements (Prosecution Costs) 1,338.75 November Civil Legal Fees -See Attached Breakdown 4,743.46 November Unleaded Gas & Diesel Purchases 37.52 Soft Drinks for Lobby Machine 10.00 Soft Drinks for Lobby Machine 80.81 Meeting Supplies 85.00 November Pest Control Service (CH) 20.03 Bulk Hardware Supplies 253.80 December Copier Service Payment 23.27 Overage Charges (Color) 488.66 Overage Charges thru 11/30/2017 368.79 Quarterly Copier Maintenance 51.04 Silicone and Supplies 109.90 Fire Hall Lighting 107.90 Fire Department Supplies 66.47 Fire Department Supplies 4,644.00 Water Meters & Hardware 40.00 Water Meter Hardware 149.05. No Public Access Signs 506.00 EMR Refresher Course (23) 695.00 PW Facility Septic System Pumping 20.40 Welding Supplies 749.00 Past Perfect Software 3,952 00 Medical Evaluations, Audiometry & Mask Fittings Page 1 G. 1 Department Gen Gov't Bldgs Public Works Street Dept Water & Sewer Water & Sewer Administration Public Works Building Inspections Public Works Fire Dept _ Fire Dept Water Utility Water Utility Street Dept Street Dept Street Dept Gen Gov't Bldgs Public Works Fire Dept Various Various Various Fire Dept Sewer Utility Public Works Fire Dept Gen Gov't Bldgs Water & Sewer Administration Building Inspections Water Utility Water Utility Fire Dept Public Works Various Public Works Sewer Utility Street Dept Water Utility Water Utility Administration _Administration Water Utility Fire Dept _General Legal General Legal General Legal Various Gen Gov't Bldgs Gen Gov't Bldgs Public Works Gen Gov't Bldgs Public Works Administration Administration Building Inspections Building Inspections Water Utility Fire Dept Fire Dept _ Fire Dent Water Utility Water Utility ............. Street Dept Fire Dept Public Works Public Works _ Historical Commission City of Hugo Claims December 18, 2017 G. 1 Vendor Invoice Amount Description Department Performance Plus LLC 4910 LF $ 37.00 Mask Fit - Sauerwein Fire Deet Press Publications 573593 $ 325.00 Job Advertisement - Senior Engineering Tech Proceedings Ricoh USA, Inc 99770409 $ 123.18 Copier Lease Payment Public Works Ricoh TSA, Inc 99770409 $ 28.53 Overage Charges Public Works Rogue Fitness LLC 3730466 $ 1,648.95 Fitness Program Sul ':plies Fire Dept Schifsky (T.A.) & Sons Inc 62407 $ 50.96 Aggregate Asphalt Street Dept Sensible Land Use Coalition Registration $ 44.00 Meeting Registration - Rachel Juba Planning & Zoning Sensible Land Use Coalition Registration $ 44.00 Meeting Registration - Rachel Leitz Community Development Sensible Land Use Coalition Registration $ 44.00 Meeting Registration - Shayla Denaway Parks Dept Truck Utilities Inc 318489 $ 735.28 Parts - Units #103 & #110 Parks Dept Truck Utilities Inc 318489 $ 623.12 Parts - Units #202 & #205 Street Dept US Bank 4828141 $ 450.00 Paying Agent Fees Sinking Fund US Bank 4828264 $ 450.00 Paying Agent Fees Sinking Fund Verizon Wireless 9797495459 $ 635.95 Cellular Phone Charges Fire Dept Viking Electric Supply Inc V10595 $ 530.53 Unit Heater & Thermostat - Well No. 5 1 Water Utility White Bear Locksmith Inc 30047 $ 274.00 Repairs - Access Control System Gen Gov't Bldgs Total Claims for December 18, 2017 $ 61 806.96 Page 2 JOHNSON/TURNER LEGAL December 11, 2017 City of Hugo Attn: Ron Otkin 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of November 30, 2017. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER 13101 Henna Ave. (Schultz Matter) G,PnPral 2n17 Prosecution _ TOTAL NOW DUE: MATTER I.D. 17-4918-001 17-2359-043 12-2359-024 SUBTOTAL $144.00 $1,194.75 $4,592.91 $5,93.1.66 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSON/TURNER LEGAL David K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206 / Forest Lake, MN 55025 / p 651.464.7292 f 651.464.7348 johnsonturnercom FOREST LAKE / LAKE ELMO / WOODBURY / BLAINE RESOLUTION 2017 - CITY OF HUGO 2018 LIQUOR LICENSES & RELATED LICENSES The Hugo City Council approves the following liquor licenses and related licenses subject to: 1. Payment of all license fees. 2. Proof of liquor liability insurance. 3. Payment of all real property taxes. 4. Submission of all completed license applications. 5. Approval by the Washington County Sheriff. ID #2613 ID #14291 GPR & ERA, INC., dba Saint Angus Grill, Inc. dba BLACKSMITH LOUNGE SAL'S ANGUS GRILL 17205 Forest Blvd N 12010 Keystone Ave n Hugo, MN 55038 Stillwater, MN 55082 (651)429-4116 (651)439-6625 Off Sale Intox Lic. #2018-1 Off Sale Intox Lic. #2018-3 On Sale Intox Lic. #2018-1 On Sale Intox Lic. 42018-5 On Sale Sunday Lic. #2018-1 On Sale Sunday Lic. 42018-5 Tobacco Lic. #2018-1 Tobacco Lic. # 2018-3 Games Lic. #2018-1 Games Lic. 42018-4 ID #1292 ID #6773 GAME BREEDES OF ONEKA, INC., dba ONEKA RIDGE, LLC, dba WILD WINGS OF ONEKA ONEKA RIDGE GOLF COURSE 9491 152nd St N 5610 N 120th St Hugo, MN 55038 White Bear Lake, MN 55110 (651)439-4287 (651)429-2390 Club On Sale Lic. #2018-1 On Sale Intox Lic. #2018-4 On Sale Sunday Lic. #2018-6 On Sale Sunday Lic. #2018-4 ID #20039 ID #965 Aarthun Enterprises LLC dba AMERICAN LEGION 620 ON THE ROCKS WINE/SPIRITS HUGO AMERICAN LEGION POST 5383 St. N. 14775 Victor Hugo Blvd N. MN N Hugo, M 550033 8 Hugo, MN 55038 (651)429-1923 (651)787-9466 On Sale Intox. Lic. #2018-3 Off Sale Intox Lia #2018-2 Sunday Liquor Lic. #2018-3 Games Lic. 42018-3 ID #22924 & #30470 AMIAN & ASIAN BISTRO TRUCKERS INN/SUPER AMERICA 14755 Victor Hugo Blvd N. 14815 Forest Blvd N. Hugo, MN 55038 Hugo, MN 55038 (612)750-0419 (651)288-9998 On Sale Non-Intox Lic. #2018-1 Tobacco Lic. #2018-5 On Sale Wine Lic. #2018-1 On Sale Sunday Lic. #2018-7 Resolution 2017 - Liquor and related licenses ID #25037 BLUE HERON GRILL 14725 Victor Hugo Blvd. N. Hugo, MN 55038 (651)260-7520 On Sale Intox Lic. #2018-2 On Sale Sunday Lic. #2018-2 Games Lic. #2018-2 ID #25912 KWIK TRIP 14730 Victor Hugo Blvd. N. Hugo, MN 55038 (651)407-5126 3.2 Off Sale Lic. #2018-1 Tobacco Lic. #2018-2 ID #6005 ID# Sahawk of Hugo, Inc. dba MGM WINE & SPIRITS OF HUGO SAGER'S LIQUOR 5441 140th St. N. 14849 Forest Blvd. N. Hugo, MN 55038 Hugo, MN 55038 651-407-1712 (651) 407-0364 Off sale Intox Lic. #2018-5 Off Sale Lic. #2018-4 Tobacco Lic. #2018-6 Tobacco Lic. #2018-4 ID# R&g Services Limited dba RED'S SAVOY PIZZA 14755 Victor Hugo Blvd, Suite 106 Hugo, MN 55038 On Sale Non-Intox Lic. #2018-2 On Sale Wine Lic. #2018-2 On Sale Sunday Lic. #2018-8 Whereupon said resolution was declared passed and adopted on December 18, 2017. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk RESOLUTION 2017 - CITY OF HUGO APPROVING 2018 REFUSE HAULERS LICENSES The Hugo City Council approves the following refuse haulers licenses for 2018 subject to: 1. Payment of all license fees 2. Proof of insurance 3. Submission of completed license application License # Name 2018-1 Gene's Disposal Hugo, MN 2018-2 SRC, Inc. Forest Lake, MN 2018-3 Maroney's Sanitation, Inc. Stillwater, MN 2018-4 Ace Solid Waste Management Ramsey, MN 2018-5 Walters Recycling and Refuse Circle Pines, MN 2018-6 Republic Services Circle Pines, MN 2018-7 Waste Management Blaine, MN Whereupon said resolution was declared passed and adopted on December 18, 2017. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk - CITY OF 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: Unpaid Utility Bills DATE: For the City Council Meeting of December 18, 2017 DESIRED COUNCIL ACTION Adopt Resolution Declaring Unpaid Utility Bills Be Placed on the Tax Rolls COMMENTS Sections 82-70 and 82-112 of the municipal code authorize the City Clerk to certify past due water and sewer utility bills to the County Auditor for inclusion on the tax rolls. The Finance Department has prepared the attached list and corresponding resolution to comply with these provisions. The total amount of unpaid utility bills subject to assessment is $91,019.24 or 4.4% of the total amount billed in the last four calendar quarters. This is the same percentage that was assessed the prior year. Staff recommends adoption of the attached resolution. ATTACHMENTS Unpaid Utility Bill Assessment Roll Resolution DELINQUENT UTILITY BILL ASSESSMENT ROLL PAYABLE 2018 Location ID _ �E__V_T_0-012416-0000-01 _Total OB $206.80 _ _ PID _ 3103121310028 _ EGGL-005897-0000-01 $206.80 _ _ 2903121120044 EGGL-005863-0000-01 $196.24 2903121120046 0126-005015-0000-01 $153.03 3103121140006 _ _ 129D-005566-0000-01 _ $320.15 _ _ { 3203121210012 0129-005376-0000-01 $349.36 3203121220013 0129-005340-0000-01 $988.79 - - 3203121220010 0128-005351-0000-01 $424.75 3203121220046 FIOR-012991-0000-01 3203121220035 _ FONT -01286_4-0000-01 j __$242.13_ _ 3203121210051 _ _ 12813-00_5857-0000-01 __ _$434.93_ $745.26 _ 3203121120003 FOXH-012850-0000-01 $156.79 3203121210078 FONT -012857-0000-01 $251.96 3203121210076 0126-005569-0000-01 _ $783.54 3203121240034 FONT -012665-0000-01 $873.86 3203121240047 0126-005701-0000-01 $570.64 3203121240043 F E N W-012581-0000-01 FBHW-004721-0000-01 132W-004926-0000-01 132W-004946-0000-01 132W-004952-0000-01 132W-004972-0000-01 132W-004927-0000-01 0132-004905-0000-01 0132-004909-0000-01 F I OO -013544-0000-01 FION-013550-0000-01 FI ON -013570-0000-01 0137-005455-0000-01 FION-013635-0000_-01 FI ON -013555-0000-01 FLAY -013805-0000-01 0138-005659-0000-01 0138-005637-0000-01 0138-005639-0000-01 FLAY -013752-0000-01 0138-005586-0000-01 0138-005592-0000-01 FLAY -013926-0000-01 FLAY -01 3942-0000-01 FLAY -013880-0000-01 FOUN-013950-0000-01 FOUN-013931-0000-01 0138-006015-0000-01 F R EC -005970-0_000-01 FREC-005950-0000-01 - $199.86 3103121140038 $344.06 3003121310005 $506.0_4 3003121430067 $150.58_ $344.51 -_3003121430057 3003121430054 $989.81 3003121430048 $472.51 3003121430038 $272.61 3003121430013 $311.06 3003121430015 2903121230022 __$344.06__ $302.81 _ _ 2903121230019 $656.05 2903121230018 $171.59 2903121230011 $409.25 2903121230030 $254.29 _ 2903121230033 $353.08 2903121210145 $327.47 2903121210140 $453.02 2903121210137 $153.38 2903121210132 _ $163.78 2903121210107 $306.11 2903121210153 $347.36 2903121210159 $155.53 2903121210056 $167.20 2903121210063 $460.95 2903121210041 $217.48 2903121210091 $408.33 2903121210084 $270.18 2903121130009 $_378.09 2903121130027 _ _ $181.10 2903121130039 0135-005880-0000-01 0135-005865-0000-01 0135-005905-0000_01 GENE -013575-0000-01 EGGL-006181-0000-01 EGGL-006201-0000-01 EGGL-006022-0000-01 0138-005920-0000-01 10138-005970-0000-01 110138-006040-0000-01 110138-006070_0000-01 - FREE -013575-0000-01 FREE -013565-0000-01 0135-006040-0000-01 10135-006120-0000-01 1013 5-006140-0000-01 0135-006150-0000-01 FOND -014017-0000-01 FOND -014077-0000-01 0142-005604-0000-01 FOND -014188-0000-01 FLAY -014054-0000-01 FOND -014032-0000-01 $478.67 $1,329.13 $357.15 $657.23 $388.87_ $1,064.78 $252.39---- - $632.24 -------- $271.56 --- -- $517.26 $399.35 $339.11 - --- -------_$283.79 --- ----- -----$474.00 --------- -- -- --------- _$156.28_ -- -I------- $408.97 - - - ----T- ------ $538.48 --- ---- --- ----- $374.76 --- FOND -014018-0000-01 141 C-005425-0000-01 -1 _ 141 C-005430-0000-01 FINA-014192-0000-01 IFINA-014130-0000-01 _ FE- &4 FERR-0141_16-0000-01 0140-005346-0000-01 - 14_10-005247-0000-01 (VALJ-004560-0000-01 i VALJ-014220-0000-01 _ COSW-014356-0000-01 ARBL-014233-0000-01 ARBL-014181-0000-01 GARW-014176-0000-01 0145-005501-0000-01 0145-005340-0000-01 0145-005444-0000-01 0145-005452-0000-01 FITZ-014719-0000-01 FLAY -014793-0000-01 0147-005717-0000-01 0147-005757-0000-01 L147-005775-0000-01 $373.93 $348.69 $422.50 $587.45 $1,031.60 $715.68 $353.81 $195.25_ $389.08 $386.25 $766.88 $334.76 $387.17_ $373.94 $642.03 $475.42 $673.30 $407.78 $234.34 $781.65 $717.75 $267.05 $176.98 $205.86 $360.45 $160.39 _$406.08 $324.44 $163.21 ONEK-006070-0000-01 _ $501.21 IGENE-014770-0000-01 $351.22 2903121130058 2903121130072 2903121130074 2903121140034 2903121140019 2903121140021 2903121120002 2903121120007 2903121120012 2903121120018 2903121130003 2903121130018 2903121130019 2903121140048 2903121140051 2903121140053 2903121140054 2003121340035 2003121340041 2003121340020 2003121340022 2003121340072 20_0_3121340061 2003121340062 2003121330050 2003121330056 2003121330040 2003121330046 2003121330035 2003121330022 2003121330015 1903121440024 1903121320093 1903121330044 1903121320026 1903121330039 1903121330035 1903121330014 2003121320015 2003121230011 2003121230047 2003121230048 2003121240010 2003121210028 2003121240027 2003121240028 2003121240058 2003121110005 2003121120006 X0148-005824-0000-01_ _ �FORB-014797-0000-01 $489.37 2003121120016 _ XH-014786-0000-01 _ $514.76 2003121210016 OF $440.48 2003121210092 ------ 0147-005720-0000-01 _- ----- - --- _$568_14 ------ 2003121210073 G1 EN -014650-0000-01 $658.08 - 2003121140047 0146-006030-0000-01 $373.17 2003121140044 0146-006050-0000-01 $193.23 2003121140043 0147-006057-0000-01 $128.53 2003121140024 GENW-014224-0000-01 $377.59_ 2003121440023 (GENE -013993-0000-01 $521.25 2003121440046 (GENE -014239-0000-01 _--_ $1_28.72 2003121410058 0144-006111-0000-01 $486.15 2003121410049 GLEN -014451-0000-01 $163.74 2003121410023 0145-006063-0000-01 $379.50 2003121410028 0145-006146-0000-01 $803.24 _ _ 2003121140073 1450-006609-0000-01 $634.42 2103121310003 1450-006560-0000-01 $413.36 2103121320033 1 450-006556-0000-01 _ $372.40 2103121320032 $589.92 1703121440035 rGLEN-015006-0000-01 GLEN -015016-0000-01 $297.8_6 1703121440033 GLEN -015036-0000-01 $550.55 1703121440031 GLEN -015066-0000-01 $509.62 1703121440027 GLEN -015076-0000-01 $367.84 1703121440025 GLEN -015088-0000-01 $237.87 1703121440022 GLEN -015096-0000-01 _ $471.69 _ 1703121440021 GLEN -015037-0000-01 $204.99 1703121440011 GLEN -015035-0000-01 $262.54 1703121440010 GLEN -015005-0000-01 $446.53 1703121440006 GLEN -014993-0000-01 $487.67 2003121110041 GLEN -014971-0000-01 $394.65 2003121110044 GLEN -014942-0000-01 _ $3_11.15 2003121110057 GLEN -014944-0000-01 $361.22 2003121110058 GLEN -014972-0000-01 _ $241.07 2003121110061_ 1510-006468-0000-01 $708.12 1603121330055 1510-006448-0000-01 $116.50 1603121330052 151C-006364-0000-01 $608.14 1603121330047 151 C-006358-000_0-01 _ _ _ $568_19 1603121330045_ 0151-006349-0000-01 _ _ _ _ $200.00 1603121330031 0151-006399-0000-01 _ $356.00 _ _ 1603121330028 X 0151-006439-0000-01 $105.14 1603121330026 :0150-006470-0000-01 $608.74 1603121330023 '0152-006102-0000-01 $460.23 1703121440051 _ 0151-006237-0000-01 _ _ $212.57 1703121440042 0151-006264-0000-01 $501.77 1703121440066 0151-006208-0000-01 $355.61 1703121440069 0151-006184-OOOC-01 _ $586.68 1703121440071 GDTC-006135-0000-01 _ _ _ 1703121410020 GDTC-006125-0000-01 __$205.26 $388.39 1703121410050 GDVT-015468-0000-01 $391.44 1703121420030 GOOD -015430-0000-01 $726.73_ 1590-005716-0000-01 _ _ _ _ 0159-005470-0000-01 _$_584.71 $358.20 _FI_NL-0159_64-0000-01 $206.48 FENW-015750-0000-01 $914.67 0157-005385-0000-01 $286.16 157W-005613-0000-01 $364.00 0157-005685-0000-01 $374.22 0157-005645-0000-01 $195.02 157W-005620-0000-01 _ _ $1,224.70_ FOXH-015680-_0000-01 _ $543.74 FARN-015870-0000-01 $427.72_ 0157-005221-0000-01 $503.95 FRKO-004990-0000-01 $722.74 FRKO-004944-0000-01 _ r FRKS-015692-0000-01 10159-004920-0000-01 0159-004912-0000-01 ENFA-015536-0000-01 E N FA -015572-0000-01 0158-004477-0000-01 EMPA-015555-0000-01 10158-004516-0000-01 EURA-015596-0000-01 EMPW-004651-0000-01 EMPW-004629-0000-01 EMPW-004599-0000-01 EMPW-004591-0000-01 _ �M PW -004654-0000_01 FNCD-005102-0000-01 FNCD-005097-0000-01 FNCD-005063-0000-01 _ FARN-015198-0000-01 FARN-015170-0000-01 FARN-015086-0000-01 FARN-015040-0000-01 _ ! F_ARN-01_5026-0000-01 _ ! FPTD-005101-0000-01 FPTD-005175-0000-01 FPTD-005174-0000-01 FPTD-005154-0000-01 FPTD-005102-0000-01 FAN D-015098-0000-01 FAN D-015106-0000-01 FAND-015158-0000-01 FAN D-015119-0000-01 FNCD-015071-0000-01 FNCD-015183-0000-01 FNCD-015180-0000-01 - $342.80 $4_16.55 $373.38 $626.52 $272.12 $764.52 $422.75 $232.59 $662.96 - $541.58- $397.20 $567.86 $257.62 - $320.00 $571.55 $369.10 $290.76 $311_06 $_163.78 $296.18 $542.96 $172.03 $442.76 $311.06 $519.63 $71.99 $412.92 $256.48 $271.59 $165.08 $149.58 $404.09 $672.53 $459.30 $402.27 1703121410034 1703121210009 1703121220011 1703121210050 1703121220058 1703121230015 1703121240041 1703121240058 1703121240056 1703121240062 1703121240051 1803121110028 1803121140047 1803121120018 1803121120011 1803121130067 1803121120008 1803121120007 1803121230008 1803121230012 1803121230051 1803121230043 1803121230065 1803121240017 1803121310017 1803121310020 1803121310023 1803121310024 1803121310040 1803121410172 1803121410194 1803121440172 1803121440180 1803121440183 1803121440027 1803121440012 1803121440007 1803121440045 1803121440037 1803121440061 1803121440057 1803121440046 1803121440077 1803121440079 1803121440092 1803121440093 1803121440069 1803121440134 1803121440119 FN -CD -0-1 5120-0000-01 FRND-005165-0000-01 FRN D-005163-0000-01 FRND-005150-0000-01 FRN D-005112-0000-01 FARN-015483-0000-01 FARN-015481-0000-01 FARN-015477-0000-01 FOST-015410-0000-01 FOST-015378-0000-01 FOST-015374-0000-01 ' FOST-015359-0000-01 FOST-015361-0000-01 FOST-015379-0000-01 FOST-015407-0000-01 FARN-015374-0000-01 FALK-015369-0000-01 FARN-0_15415-_0000-01 _ FRMD-015434_-0000-01 _ _ rFRMD-015350-0000-01 ___ PRTL-004676-00_00-01 _ PRTL-004709-0000-01 ' ETHA-012686-0000-01 PRA -012624-0000-01 _ !FREE -015152-0000-01 - FONT -012564-0000-01 PRTL-004763_0000-01 J ETHT-004635-0000-01 j $380.14 $257.60 $150.58 $414.46 $171.24 $485.28 $118.05 -- $264.87 $119.30 __$355.23 _ $226.15 $384.61 1803121440104 1803121140093 1803121140121 1803121140120 1803121140070 1803121410009 1803121410010 1803121410012 1803121410036 1803121410042 1803121410044 1803121410057 $469.60 1803121410058_ $446.94 1803121410067 $438.11_ 1803121410071 - $443.63_ - --_� 1803121410091 $248.97 1803121410111 _ $342.06 _ 1803121410122 $393.25 1803121410142 _- $456.21 _ _ 1803121410155 $1,028.61 _ 1803121210012 $180.59 1803121210020 __- $342.41 _ 3103121240004 - $383.83 _ 3103121130009 $294.73 _ 1703121430022 _ $358.99 3203121230013 $401.72 1803121210046 $601.98 1803121210034 ETHT-015940-0000-01 $391.53 1803121210065 10159-004576-0000-01 - $408.95 1803121210058 $91,019.24 Resolution 2017 - Resolution Declaring Unpaid Utility Bills Be Placed on the Tax Rolls BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, That the attached utility bills are declared unpaid and that said bills be placed on the tax rolls as liens against the properties identified therein and collected pursuant to the procedures outlined in the municipal code. Upon roll call, the following members voted AYE: Upon roll call, the following members voted NAY: Whereupon said resolution was declared passed and adopted this 18th day of December, 2017. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk CITY OF 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.cLhugo.mn.us EST. 19Q6 TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: 2018 Fees, Rates and Charges DATE: For the City Council Meeting of December 18, 2017 DESIRED COUNCIL ACTION Adopt Ordinance Approving 2018 Fees, Rates and Charges. INTRODUCTION In the fall of 2001, the City Council engaged the consulting firm of ISM, Inc., to undertake a study to determine if fees, rates and charges were adequate to finance the proposed 2002 budget five-year Capital Improvement Program. Specific attention was paid to fees charged as opposed to property taxes when there is not necessarily a direct benefit to a majority of citizens. In short, fees are paid by those who benefit most. The fees included in the report considered the past operating cost of each fund and department and allocated administrative costs appropriately. Ultimately, the City Council adopted a schedule of fees, rates and charges that were based upon the study. Staff was instructed to review these charges annually to ensure adequate reserves and fund balances. Since the authority to establish the various fees is found throughout the municipal code, the City Attorney drafted and the City Council adopted an ordinance that contained a comprehensive list of fees for easy reference. In keeping with the City Council's instructions, the Finance Department consulted with the various department heads and drafted a recommended fee schedule for 2018. The Finance Department offers the following with respect to each different type of fee that is proposed to change. These changes appear in red on the attached fee schedule. OTHER BUSINESSES A Small Cell Permit fee has been added to the fee schedule. The permit fee is applicable to equipment that is installed in the public right-of-way. The fee is $1,000 plus $200 per site up to a maximum of 15 sites per permit. PLANNING & ZONING SUBDIVISION RELATED The escrow for any subdivision over 100 lots will be $30,000 to cover the costs of engineering and related expenses. UTILITY METER RELATED: The water meter rental fees have been adjusted to account for fluctuating prices from the supplier. For those common meter sizes the dollar amount has been listed on the fee schedule. The fee is basically cost plus 10%. For uncommon meter sizes the amount will be determined when we order it (but still based on cost plus 10%). 2018 Fee Schedule Page 2 CONCLUSION Staff is cognizant that fees cannot be excessive. In fact, state law restricts the setting of fees in excess of the cost of providing the corresponding service and in some instances the fees are contained in state statutes. The Finance Department has thoroughly reviewed each of our fees to ensure compliance with state restrictions. To reiterate, the City Council directed staff to review these fees and recommend changes annually. The Finance Department recommends adoption of the fee schedule for 2018 as proposed. ATTACH M E NTS Ordinance Setting 2018 Fees, Rates and Charges CITY OF HUGO ORDINANCE NO. 2017 - 485 AN ORDINANCE OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES WHEREAS, the City Council is desirous of establishing a uniform system of fees for requests relating to official controls, information, permits, applications or other matters handled by the City, and; WHEREAS, the City conducted a thorough study of its fees in relation to the costs associated with administering the City Code, including the official controls. NOW, THERFORE, it is ordained by the City Council of the City of Hugo, Washington County, Minnesota, that Chapter 91 of the City Code of the City of Hugo is hereby established providing as follows: Section 91-1. The City of Hugo is authorized to impose fees, rates or charges and the same shall be enumerated in this section or elsewhere in this Code. In the event of any conflict between this section and any other provision of the Code, this section shall control. Section 91-2. Fees established pursuant hereto are found on the attachment hereto: The fee shall be doubled for after -the fact permit applications. 2. The Uniform Building Code establishes a fee schedule for grading permits. Section 91-3. Severabilitv. In the event that a court of competent jurisdiction adjudges any part of this Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance no specifically included within that judgment. Section 91-4. Not Exclusive. This Ordinance shall not limit or preclude any other fee, rates or charges required by this Code. Section 91-5. Effective Date. This Ordinance shall be in effect from and after its passage and publication according to law. PASSED AND ADOPTED by the City Council of the City of Hugo on the 181 day of December, 2017. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk BUSINESS LICENSES: ALCOHOL RELATED: On/Off Sale Liquor License Application 3.2 Off -Sale 3.2 On -Sale Club On -Sale Intoxicating Off -Sale Intoxicating On -Sale Sunday On -Sale Wine On -Sale Temporary 3.2 or Intoxicating Liquor ALCOHOL LAW VIOLATIONS: Type of Violation Sale of alcoholic beverage while license is under suspension Sale/purchase of alcoholic beverages to/by underage person .and mandatory alcohol awareness class for all employees Sale of alcoholic beverages to obviously intoxicated person After hours sale of alcoholic beverages After hours display or consumption of alcoholic beverages GAMING RELATED: Billiards (per table) Pinball (per machine) Video (per location) TOBACCO RELATED: Cigarette/Tobacco TOBACCO LAW VIOLATIONS: Type of Violation Prohibited sale and/or other illegal acts as defined by ordinance (or permit a person under the age of 18 years to use tobacco products on the licensed premises) OTHER BUSINESSES: Auto Dismantling/Junk Yard Mining Peddlers Permit Utility Installation Waste Hauler License Application Waste Hauler NON -BUSINESS LICENSES & PERMITS: Open Burning - Commercial Open Burning - Residential Special Event Permit Special Event Sign Permit Temporary Mobile Home/Sales Trailer CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2017-485 2018 FEES, RATES AND CHARGES 200.00 275.00 $ 5,000.00 25.00 1,000.00 200.00 per site (up to 15 sites per permit) 75.00 540.00 165.00 50.00 15.00 75.00 20.00 110.00 $ Page 1 2,500.00 ESCROW FEES AND OTHER $ 500.00 $ 100.00 $ 150.00 $ 200.00 $ 100.00 $ 2,300.00 $ 200.00 $ 200.00 $ 15.00 per day 1st 2nd 3rd 4th Violation Violation Violation Violation Revocation N/A N/A N/A $ 300.00 $ 750.00 $ 1,000.00 Revocation $ 200.00 $ 500.00 $ 1,000.00 Revocation $ 300.00 $ 750.00 $ 1,500.00 Revocation $ 200.00 $ 500.00 $ 1,000.00 Revocation $ 10.00 $ 15.00 $ 15.00 + $15 per machine $ 100.00 1st 2nd 3rd 4th Violation Violation Violation Violation $150 and a 5 -day $150 and license license suspension determined At City Council's $ 50.00 suspension by City Council discretion 200.00 275.00 $ 5,000.00 25.00 1,000.00 200.00 per site (up to 15 sites per permit) 75.00 540.00 165.00 50.00 15.00 75.00 20.00 110.00 $ Page 1 2,500.00 CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2017-485 2018 FEES, RATES AND CHARGES ESCROW FEES AND OTHER BUILDING PERMITS: Schedule Adopted by LMC/AMM Bldg Permit Fee Working Group in 2004 VALUE RANGE $ 250.00 Delineation Approval: $1-$500 $ 25.00 $ 275.00 $501 - $2,000 $ 25.00 for the first $ 500.00 $ 3.25 each additional $ 100.00 $2,001 - $25,000 $ 73.50 for the first $ 2,000.00 1,600.00 $ 14.75 each additional $ 1,000.00 $25,001 - $50,000 $ 415.75 for the first $ 25,000.00 $ 10.75 each additional $ 1,000.00 $50,001 - $100,000 $ 682.50 for the first $ 50,000.00 $ 7.50 each additional $ 1,000.00 $100,001 - $500,000 $ 1,053.50 for the first $ 100,000.00 $ 6.00 each additional $ 1,000.00 $500,001 - $1,000,000 $ 3,427.75 for the first $ 500,000.00 $ 5.00 each additional $ 1,000.00 $1,000,001 and up $ 5,945.25 for the first $ 1,000,000.00 $ 4.00 each additional $ 1,000.00 BUILDING RELATED: Air Conditioning (central) $ 30.00 Air -to -Air Heat Exchanger $ 30.00 Building Moving $ 110.00 $ 2,500.00 City Inspection Fee (one hour minimum) $ 58.00 per hour Building Permit Refund Charge 20% of permit Driveway $ 55.00 Electrical As per state schedule Fireplace (zero -clearance) $ 30.00 Gas Piping $ 30.00 Mechanical $ 35.00 plus 1 hour minimum inspection fee Plumbing (per fixture) $ 8.00 plus 1 hour minimum inspection fee Plan Review Fee - Identical Plans 25% of building permit fee Plan Review Fee - Non -Identical Plans 65% of building permit fee DEMOLITION RELATED: Accessory Building $ 58.00 Commercial or Residential Building $ 120.00 $ 1,000.00 DEVELOPMENT FEES: Escrow for Engineering & Legal Letter of Credit or Cash Escrow City Engineering Technician Inspections Parkland Dedication: Commercial and Industrial Residential Sealcoating Snowplowing Stormwater Trunk Fee 4% 125% 93.00 per hour Exempt 2,400.00 per unit 4.00 per lineal foot 0.500 per lineal foot 0.07 per square foot of net developable area LOCAL GOVERNMENT UNIT (LGU) FEES: No -Loss Exemption Determination $ 250.00 Delineation Approval: Less than 10 acres site $ 275.00 10 acre site or larger $ 350.00 Replacement Plan Application: Less than 10 acres site $ 550.00 TBD upon review 10 acre site or larger $ 800.00 TBD upon review Wetland Banking Application $ 1,600.00 TBD upon review Annual Wetland Mitigation Monitoring $ 2,500.00 All Other Wetland Services $ 200.00 TBD upon review LGU fees are in addition to planning & zoning fees (and escrows) Identified below. PLANNING & ZONING RELATED: CONDITIONAUINTERIM USE RELATED: Conditional/Interim Use Permit Application Conditional/interim Use Permit Amendments Interim Use Permit Renewal COMPREHENSIVE PLAN RELATED: Comprehensive Plan Amendment 500.00 $ 1,000.00 250.00 250.00 540.00 Page 2 of cost of improvements of cost of improvements 5 -year escrow Commercial Only CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2017-485 2018 FEES, RATES AND CHARGES FEES PLANNING & ZONING RELATED (continued): PLANNED UNIT DEVELOPMENT RELATED: Planned Unit Development Application $800 + $20 per lot $ Planned Unit Development Amendment $ 325.00 $ PROPERTY LINE RELATED: Municipal Code Encroachment Agreements $ 120.00 Property Line Adjustment Application $ 150.00 REZONING RELATED: Zoning Ordinance $ Rezoning Application (less than 5 acres) $ 540.00 $ Rezoning Application (more than 5 acres) $ 1,080.00 $ Rezoning to Long -Term Agricultural $ 135.00 SITE PLAN RELATED: PUBLIC WORKS RELATED: Commercial or Industrial Site Plan $ 350.00 $ Farm Site Plan $ 30.00 Sketch Plan Review $ 110.00 STREET & ROADWAY RELATED: Maintenace Worker (no equipment) $ Street and Easement Vacation $ 110.00 $ SUBDIVISION RELATED: Payable with Preliminary AND Final Plat Applications Minor Subdivision - Rural (3 lots or less) $ 220.00 $ Minor Subdivision - Urban (3 lots or less) $ 220.00 $ Subdivision - 4 to 15 lots $ 540.00 $ Subdivision -16 to 30 lots $ 700.00 $ Subdivision - 31 to 100 lots $25 per lot $ ton - Over 100 Lots VARIANCE RELATED: Variance to Zoning Ordinance $ 200.00 Minor Deviations to Zoning Ordinance $ 200.00 ESCROW AND OTHER 5,000.00 2,500.00 1,000.00 1,000.00 5,000.00 1,000.00 1,000.00 2,000.00 5,000.00 10,000.00 20,000.00 PUBLICATIONS: Audit/Comprehensive Plan $ 55.00 Municipal Code $ 125.00 Zoning Map $ 7.00 Zoning Ordinance $ 65.00 Other Publications Cost + 10% DVD Recordings $ 10.00 Official Newspaper Exempt PUBLIC WORKS RELATED: GrasslWeed Mowing $ 75.00 first half hour (minimum charge) Grass/Weed Mowing $ 50.00 each additional hour or fraction thereof Maintenace Worker (no equipment) $ 58.00 per hour Maintenace Worker w/pickup truck $ 88.00 per hour All Other Equipment w/operator $ 150.00 per hour ROADWAY RECONSTRUCTION/REHAB: Single -Family Residential/Duplex Rates: Complete Reconstruction Partial Reconstruction Roadway Reclamation/Overlay Urban Roadway Overlay Rural Roadway Overlay UTILITY RELATED: Water Utility Permit Water Infrastructure Fee (in lieu of assessment) Sewer Utility Permit Sewer Infrastructure Fee (in lieu of assessment) City Sewer Availability Charges (SAC): Sewer Infrastructure Trunk Fee Sewer Infrastructure Connection Fee - Total SAC Fee City Water Availability Charges (WAC): Water Infrastructure Trunk Fee Water Infrastructure Connection Fee - Total WAC Fee 5,200.00 per unit 4,100.00 per unit 3,400.00 per unit 2,100.00 per unit 1,800.00 per unit 30.00 3,100.00 per SAC unit as determined by MCES 30.00 3,100.00 per SAC unit as determined by MCES $ 1,632.00 per SAC unit as determined by MCES $ 588.00 per SAC unit as determined by MCES $ 2,220.00 $ 1,960.00 $ 680.00 $ 2,640.00 Page 3 CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2017-485 2018 FEES, RATES AND CHARGES RENTALS: Room Rental (City Hall & Rice Lake Centre, Hanifl Shelter): Residents (per event) $ ESCROW $ Homeowners Associations (per year) FEES AND OTHER Water Meter Rental - Residential $ 250.00 Water Meter Rental - Commercial -1" Mete., Soccer Field Rental: Cost + 10% Water Meter Rental - Commercial -1&1/2" Meter $ 800.00 Water Meter Rental - Commercial - 2" Meter $ 1,025.00 Water Meter Rental - Commercial - Larger than 2" $ Cost + 10% Water Meter Rental - Irrigation -1" Meter Permit for Youth Organizations Cost + 10% + 1 WAC Fee Water Meter Rental - Irrigation -1 &112" Meter $ 800.00 + 2 WAC Fees Water Meter Rental - Irrigation - 2" Meter $ 1,025.00 + 2 WAC Fees Water Meter Rental - Irrigation - Larger than 2" Cost + 10% + WAC Fees as determined by City Engineer Water Meter Testing $ 80.00 Refundable if meter is faulty Water Meter No -Access Penalty $ 150.00 Hydrant Water (per truck load) $ 20.00 Hydrant Meter Rental - Deposit $ 700.00 refundable deposit Hydrant Meter Rental - Use Charges $ 20.00 per day rental fee + $2.20/thousand gallons Water Shut -Off Cap $ 20.00 Driveway Curb Stop Cover (Ford -T or top hat) $ 80.00 RENTALS: Room Rental (City Hall & Rice Lake Centre, Hanifl Shelter): Residents (per event) $ Non -Residents (per event) $ Homeowners Associations (per year) $ Park Shelter Rental: Permit $ Soccer Field Rental: Permit for Youth Organizations (full-sized field) $ Permit for Youth Organizations (U11/U12orother) $ Youth Tournament Fee $ Permit for Adult or Other Organziations $ Baseball Field Rental: Permit for Youth Organizations $ Permit for Other Organizations $ MISCELLANEOUS CHARGES: Animal Impound Fee (collected by animal hospital) Assessment Search Conduit Bond Financing Copies Document Certification Document Recording Property Ownership Search Records Search Service Charge for Returned Checks Special Meetings: City Council Planning Commission 100.00 $ 200.00 $ 100.00 $ 5.00 per permit 3,250.00 per season 2,750.00 per season 40.00 per game 75.00 per hour 100.00 Damage Deposit 100.00 Damage Deposit 100.00 Damage Deposit 10.00 per day 30.00 per day, 150.00 flat fee per occurrence 30.00 112 of 1 % of bond principal 0.300 20.00 80.00 55.00 55.00 per hour 30.00 1,030.00 515.00 Page 4 (may be negotiated based on size and purpose) Agenda Number: G. 13 CITY OF HUGO CITY COUNCIL AGENDA REPORT TO: Bryan Bear, City Administrator FROM: Rachel Leitz, Community Development Assistant SUBJECT: Mark Frampton. Property Line Adjustment for properties located north of 120th Street N. and east of Illies Avenue N. DATE: December 6, 2017 for the City Council Meeting of December 18, 2017 REVIEW DEADLINE: January 8, 2018 ZONING: Rural Residential (RR) LAND USE: Large Lot Residential (LL) 1. PROPOSED MOTION: Move approval of a resolution approving a property line adjustment for Mark Frampton. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a property line adjustment for properties located north of 120th Street N. and east of Illies Avenue N, within the Sunset Lake Ridge Development. Lot 4, Block 1 (parcel 1) is approximately 4.99 acres and contains a single family home with outbuildings. Lot 5, Block 1 (parcel 2) is approximately 4.97 acres and is vacant. The applicant is proposing to adjust the common property line between the properties to allow for more area in the southern corner of parcel 2 for future construction of a single family home. This action will result in the properties remaining approximately 5 acres in size. Page 2 3. ANALYSIS: Section 90-339 of the City's Comprehensive Land Use Regulations state that, "Where adjacent property owners desire to adjust their mutual lot line without creating a new parcel or lot of record, they may request a property line adjustment." Subd. (2) of this section further states that, "Where the adjustment of the property line between two properties retains or causes both properties to be in conformance with the City's Comprehensive Land Use Regulation, the Zoning Administrator shall provide the application to the City Council for administrative review and consideration." Findings Sunset Lake Ridge Final Plat was approved in 1994 for 10 lots, all approximately 5 acres in size. Staff finds that the relocation of the common property line will not drastically alter the plat, as the properties will remain the same size and structures on parcel 1 will be in compliance with required setbacks. 4. RECOMMENDATION: Staff recommends approval of the resolution approving a property line adjustment for Mark Frampton, subject to the conditions listed in the resolution. Attachments: 1. Location map 2. Resolution approving lot line adjustment 3. Site Survey Frampton Property Line Adjustment Site Map ° r S RESOLUTION 2017 - APPROVING A PROPERTY LINE ADJUSTMENT FOR MARK FRAMPTON FOR PROPERTIES LOCATED NORTH OF 120TH STREET N. AND EAST OF ILLIES AVENUE N. WHEREAS, an application has been filed by Mark Frampton that requests approval of a property line adjustment for properties located north of 120th Street N. and east of Illies Avenue N. WHEREAS, the proposed lot line adjustment would result in two parcels described as follows: (See Attached) WHEREAS, the City Council has fully considered the request for the property line adjustment and recommends approval with the following conditions: 1. The applicant must apply and receive a building permit prior to construction of a single family dwelling on parcel 2. Prior to the issuance of a building permit: 1. Parcel 1 shall no longer receive driveway access through parcel 2. Parcel 1 shall have have access to the property from a shared driveway with Lot 3, Block 1; Sunset Lake Ridge, in accordance with the approved plat. 2. A single family dwelling constructed on parcel 2 shall meet all building code requirements. 3. A single family dwelling constructed on parcel 2 shall have a minimum lowest floor elevation three (3) feet above the "100 year flood elevation" or four (4) feet above the "high groundwater elevation," whichever is greater. 4. A permit shall be approved by Washington County for a septic system. 5. All requirements for the Sunset Lake Ridge development shall be met. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the property line adjustment for Mark Frampton. ADOPTED by the City Council this 18th day of December, 2017. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk Exis�rin� ,7-m SUNSET LAKE N 2 I DF t221n wAt of-�' �- �- ! 1 _ ` =%m � ,pZ� ,11 PON PPE HARKED RLS19M PC" 1/2 NL11 PON PPE HARKED RLSEB53 111 � r x�r NWLY IIE 'A LOT 4 % \♦ 1 USE OF THB PQ2 -t F DRIVEWAY TO -. ``.\ /\ BE D9LONTNIIED tIPDN L0TION OF �/'•-">� \ 1 t LAT uNE ADJJISTFENT "DOEss _ _ 'S. .._/ \ to , IV - P�PPE�nARY.ED "`-_ �' I �-� :* �- ----RON PII..4_.�_..-. � N72 [644 ti �/ ✓ fr — � �- `_�.--_`\ FO I/2 Lor \>V` \ DDERY, X � _—xrP'adx. LacATaN 6LRDNC PAO LOCATION I w>6• 3 AS SHOWN 914 LRPDWO �\ , t, •: S', / i I I I PLAN PROVDED BY THE WALL y oETEan a EKrLTtrs X\ I uEacR°'4p sysTrdt�� — I I 1`--`' \ •l \ PPE %fl IAR �RL.4P0011003 I / I r wo 1/2 PON PIPE / .�ry�ee 11 \ Ely jLPE LOT 4 k \ J W i /� /"` \y, 3 Illi \ •�A1 • "� / / / / — '/ BULDNe = f -L • /// /2 NLN a _____ FP � ,. _--------------------- _,_ 460_____ _. ___ _______, / 4 - i` caz Lor r. \ / _SLY LOT \ > H� -635 59 W COR, LOT 4 , S60°04 35' IB�B92HNUED BULON%"Z/ ( r 1 FRAMPTON PARCELS EXISTING LEGAL DESCRIPTIONS: H U G O, MN The following legal descriptions appear on Washington County tax records: Lot 4, ¢lock 1, SUNSET IAKE RIDGE (PID:3403121440009) Lot 5, Block 1, SUNSET LAKE RIDGE (PID:3403121410007) Washington County, Minnesota CONTACT: EXISTING AREAS: TOM FRAMPTON + 8125 122nd Street North LOT 4, BLOCK 1: 4.99ACRE$, MORE OR LESS Hugo, MN 55038 LOT 5, BLOCK 1: 4.97 ACRES, MORE OR LESS 651-270-4227 PROPOSED LEGAL DESCRIPTIONS: + COUNTY/CITY: PROPOSED PARCEL 1: WGTO AS H 1 N N That part of Lot and Lot 5, Block 1, SUNSET LAKE RIDGE, Min Washington Counm ty,,Minnea sota lying southwesterly of [he following COU N TY described line: C TY O F COMMENCING at the southwest corner of said Lot 4; thence on an assumed bearing of North 80 degrees 04 minutes 25 seconds East along the H X__l G O southerly line of said Lot 4 a distance of 635.57 feet to the southeast comer of said Lot 4; thence North 00 degrees 47 minutes 53 seconds East along the easterly line of said Lot 4 a distance of 19.14 feet to the POINT VICINITY MAP OF BEGINNING of line to be described; thence North 46 degrees 34 minutes 46 seconds West a distance of 408.25 feet: thence North 31 degrees 23 minutes 12 seconds West a distance of 295.91 feet to the northwesterly line of said Lot 5 and hereinbefore described line there terminating. PROPOSED PARCEL 2: That part of Lot 4, Black 1, and Lot 5, Block 1, SUNSET LAKE RIDGE, Washington County, Minnesota lying northeasterly of the following described line: COMMENCING at the southwest corner of said Lot 4: thence on an assumed hearing of North 80 degrees 04 minutes 25 seconds East along the southerly line of said Lot 4 a distance of 635.57 feet to the southeast corner of said Lot 4; thence North 00 degrees 47 minutes 53 seconds East along the easterly line of said Lot 4 a distance of 19.14 feet to the POINT OF BEGINNING of line to be described; thence North 46 degrees 34 minutes 46 seconds West a distance of 408.25 feet; thence North 31 degrees 23 minutes 12 seconds West a distance of 295.91 feet to the northwesterly REVISIONS: line of said Lot 5 and hereinbefore described line there terminating. + DATE REVISION 09-25-17 PRELIMINARY ISSUE 10-27-17 PRELIMINARY LOT PROPOSED AREAS:LINEADJUSTMENT 10-30-17 INITIAL ISSUE + I1-02-17 CITY COMMENTS PARCEL 1: 4.99 ACRES, MORE OR LESS PARCEL 2: 4.97 ACRES, MORE OR LESS CERTIFICATION: �+ TITLE NOTES: I hereby amfy mat this Wan wa: prepa,ed by me or undnr my direct supervsan and thazlam NO TITLE WORK PROVIDED a duly L ce sed land surveyor under the lases of m r M a oa 1��rme ZONING NOTES: Ree i[railpnNu .e 25718 + Daee. 10-30-17 THE FOLLOWING INFORMATION WAS PROVIDED BY THE CITY OF HUGO. MINNESOTA ZONING OFFICE: FLOOD PLAIN ELEVATION FOR SUNSET LAKE = 970 FEET LOWEST FLOOR ELEVATION =3 FEET ABOVE FLOOD PLAIN ELEVATION =4 FEET ABOVE GROUND WATER PROJECT LOCATION: MINIMUM SETBACK WITH SHOREIAND OVERLAY DISTRICT= 100 FEET FROM OHW MINIMUM PARCELSIZE = 10 ACRES MINIMUM LOT WIDTH = 300 FEET MINIMUM LOT DEPTH = 480 FEET FRONT YARD SETBACK = 40 FEET SIDE YARD SETBACK - 20 FEET 122ND STREET N . REAR RD SETBACK = 50 FEET PID#3 40 312144 0009 MAXIMUM BUILDING HEIGHT = 35 FEET MAXIMUM PID#3403121410007 SURVEY NOTES: + t I. FIELD WORK WAS PERFORMED ON OCTOBER 25, 2017. Suite #1 2. CONTOUR INFORMATION WAS OBTAINED FROM THE MN DNR MnTOPO WEBSITE. 6750 Stillwater BNd. 4. 3. INDIVIDUAL TREES NOT LOCATED OR SHOWN. Stillwater, MN 55082 4. NO UNDERGROUND UTILITIES SHOWN OR LOCATED. Phone 651.275.8969 Fax 651.275.8976 dan@ \ cssu net \\ t �t \CORNERSTONE NORTH LAND SURVEYING, INC. 0 50 100 FILE NAME SURVZ 1ORS PROJECT NO. 7217471 LOT LINE ADJUSTMENT SKETCH Fro P 0 .5 C. d SUNS-rLAKE `� .0 058 --ao-� In 161 -ate'- '---FOUND In NRI FRA------ PON PPE MARKED L -FOUND 1/2 INCH IRON PIPE MARKED It TIP R I-------_-_—�"ACESEASEEM LAKSLE - ------------------ T OF USE OF THIS PORTIOM/OF eivEWAY TO — ro WLY LOT 5 10 r I. .S • ,i,. BE DLaLOHfNUED LPON COtt0.ETkM OF -,, 1, :P (/ j LOT UNE PD-�LSTFKNr PROCESS ryI ---_ Lslea-FOUND I/4 INCH - RLSIQON PIPE afl3.._ N7z.lx l --__ ` LOT 4 BUILDING PAD LOCATION A9 SHOWN ON GRADNO PLAN PRO' VVW B7 THE All ` \\ 1l\\ 1 1 /j / / I `.. •� _ i' ..— ,�...�,___._.--.�..�,` "�' S/� �� r DBTERrue J3 ' �t 1.lDERGRO-W SYSTENJ. ---- - l ` .1--Falilu I/z NRI rzaa I I \ (%W OVER) RIBIB0B3 I '///J/ /" � , � „/�!' ° �'•. I. � 55\Q% \ � � ``�.� , (ems. �J � 7I \c0 W \ —__-FOUND PIP/ rN04 EtY{CPE LOT I ` -- // BIA.DNG (I 011 -------- POMPE nANcEI _________ �- / � � __; 460----- _ ._ _______ � —_ RLSA°1! LCT - / I 1 _ /� 1 ///^� •.l � ""q- ---63357-.w -SW COR. LOT a 1/2 NGN EX• 60 -1-.� ` ICON PIPE HARKED auLDNG EXISTING LEGAL DESCRIPTIONS: + The following legal descriptions appear an Washington County tax records: Lot 4, Block 1, SUNSET LAKE RIDGE (PID:3403121440009) Lot 5, Block 1, SUNSET LAKE RIDGE (PID:3403121410007) Washington County, Minnesota EXISTING AREAS: CLOT 4, BLOCK 1: 4.99 ACRES, MORE OR LESS LOT 5, BLOCK 1: 4.97 ACRES, MORE OR LESS PROPOSED LEGAL DESCRIPTIONS: PROPOSED PARCEL 1: That part of Lot 4, Block 1, and Lot 5, Block 1, SUNSET LAKE RIDGE, Washington County, Minnesota lying southwesterly of the following described line: COMMENCING at the southwest corner of said Lot 4; thence on an assumed bearing of North 80 degrees 04 minutes 25 seconds East along the southerly line of said Lot 4 a distance of 635.57 feet to the southeast corner of said Lot 4; thence North 00 degrees 47 minutes 53 seconds East along the easterly line of said Lot 4 a distance of 19.14 feet to the POINT OF BEGINNING of line to be described; thence North 46 degrees 34 minutes 46 seconds West a distance of 408.25 feet; thence North 31 degrees 23 minutes 12 seconds West a distance of 295.91 feet to the northwesterly line of said Lot 5 and hereinbefore described line there terminating. PROPOSED PARCEL 2: That part of Lot 4, Block 1, and Lot 5, Block 1, SUNSET LAKE RIDGE, Washington County, Minnesota lying northeasterly of the following described line: COMMENCING at the southwest corner of said Lot 4; thence on an assumed bearing of North 80 degrees 04 minutes 25 seconds East along the southerly line of said Lot 4 a distance of 635.57 feet to the southeast c r of said Lot 4, thence North 00 degrees 47 minutes 53 seconds East along the easterly line of said Lot 4 a distance of 1 9. 14 feet to the POINT OF BEGINNING of line to be described; thence North 46 degrees 34 minutes 46 seconds West a distance of 408.25 feet; thence North 31 degrees 23 minutes 12 seconds West a distance of 295.91 feet to the northwesterly line of said Lot 5 and hereinbefore described line there terminating. PROPOSED AREAS: ,v PARCEL 1:4.99 ACRES, MORE OR LESS PARCEL 2: 4.97 ACRES, MORE OR LESS TITLE NOTES: t NO TITLE WORK PROVIDED ZONING NOTES: THE FOLLOWING INFORMATION WAS PROVIDED BYTHE CITY OF HUGO, MINNESOTA ZONING OFFICE: FLOOD PLAIN ELEVATION FOR SUNSET LAKE = 970 FEET LOWEST FLOOR ELEVATION =3 FEET ABOVE FLOOD PLAIN ELEVATION =4 FEET ABOVE GROUND WATER MINIMUM SETBACK WITH SHORELAND OVERLAY DISTRICT = 100 FEET FROM OHW MINIMUM PARCEL SIZE - 10 ACRES MINIMUM LOT WIDTH 300 FEET MINI MUM LOTDEPTH 480 FEET FRONT YARD SETBACK = 40 FEET SIDE YARD SETBACK 20 FEET REAR YARD SETBACK = 50 FEET MAXIMUM BUILDING HEIGHT - 35 FEET SURVEY NOTES: i 1. FIELD WORK WAS PERFORMED ON OCTOBER 25, 2017. 2. CONTOUR INFORMATION WAS OBTAINED FROM THE MN DNR MnTOPO WEBSITE. 3. INDIVIDUAL TREES NOT LOCATED OR SHOWN. 4. NO UNDERGROUND UTILITIES SHOWN OR LOCATED. 0 NORTH 0 50 100 %"IMMOMM, FRAMPTON PARCELS HUGO, MN CONTACT: TOM FRAMPTON 8125 122nd Street North Hugo, MN 55038 651-270-4227 COUNTY/CITY: +WASH 1 N GTO N COUNTY C QTY OF H lJ G O n VICINITY MAP + REVISIONS: DATE REVISION 09-25-17 PRELIMINARY ISSUE 10-27-17 PRELIMINARYLOT LINE ADJUSTMENT 10-30-17 INITIAL ISSUE 11-D2-17 CITY COMMENTS \ CERTIFICATION: I hereby m`y that IN, Plan was pre.d Ih by m endermy tlirett suyervislon, and 1hatI1 angry ucenmi Lana surveyor under me laws or the state o(Mmnesota. i-- Ir 25718 Dye, 10-30-17 PROJECT LOCATION: +Sl z5 122ND STREET N. PID#3403121440009 PID#3403121410007 Suite #1 6750 Stillwater Blvd. N. Stillwater, MN 55082 Phone 651.275.8969 Fax 651.275.8976 dano css I,y .net CORNERSTONE LAND SURVEYING, INC. FILENAME SURVZZ471 PROJECT NO. ZZ17471 LOT LI N E ADJ USTM ENT SKETCH City of Hugo, MN Accela 9 User SaaS, ACA, Laseffiche Adapter December 6, 2017 Frank Garguiolo Enterprise Account Executive (71 6) 812-6442 fgarguiolo@accela.com Accela SaaS Master Services Agreement Page I of 19 Form Approved by Legal (v.l 09/15/2017) City of Hugo, MN Annual Subscriptions Product..e Product Name Description Qty Sales Price Total Price Accela Citizen Access - SSioAACAPOPSoo1 Subscription Accela Citizen Access - Subscription Population 1 $0.00 $0.00 Population Population Population Under SoK UnderSoK Accela Civic Platform SSioAPFMSLVRool Silver - Subscription AccelaCivicPlatformSilver- SubscriptionUser 9 $1,980.00 $17,82o.00 User SS�oACPLLFS000� Laserfiche Adapter - Laserfiche Adaptor (50o GB/month) 1 $57000.00 $5,000.00 50o GB Accela SaaS Master Services Agreement Page 2 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN Order Detail General Information Customer Contact Michele Lindau Customer Address 14669 FITZGERALD AVE N, HUGO, Minnesota 55038-9301 Governing Agreement(s) Effective Date(s) Order Start Date Unless otherwise specified in the Special Order Terms: Software Licenses & Subscriptions start on the date of delivery by Accela; Hosting and Support start on Accela's delivery of the software hosted and/or supported; and Professional Services start on the date listed in the applicable Exhibit, Statement of Work or Governing Agreement, as applicable. Order Duration Unless otherwise specified in the Special Order Terms: Subscriptions continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). Thereafter Subscriptions automatically renew annually as calculated from Order Start Date of Customer's first Subscription purchase. Any Software Licenses or Hardware are one-time, non-refundable purchases of perpetual duration. Hosting and Support continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). - Professional Services continue for the duration as outlined in the applicable Statement of Work, Exhibit or the Governing Agreement, as applicable. Special Order Terms Customer's Laserfiche Adapter purchase is inclusive of configuration and implementation costs associated with existing Laserfiche deployment. Payment Terms AA Currency USD Invoice Date Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total $ above will be issued on the Order Start Date. Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all payments are due on the Invoice Date and payable net 30 days. Special Payment Terms Customer is entitled to the same discounted price of $1,980/year per each additional End User as noted in the Order product details until December 15, 2018. Following this date, pricing for additional End Users will revert back to Accela's then current price list. Subscription Service fees will be subject to an automatic annual increase by 7% of the prior year's Subscription Service fees (the "Uplift") listed in the Order. Accela SaaS Master Services Agreement Page 3 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN Accela SaaS Master Services Agreement Page 4 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN Accounts Payable Contact Information (Required) First Name Last Name Title Phone Number Email Address: Billing Address Delivery Address Method of Invoicing All invoices will be sent electronically to the Email Address provided above unless otherwise specified in Special Invoicing Needs. . Special Invoicing Need Invoice Delivery by Post is Required SectionSignature Vendor Accela, Inc. Customer City of Hugo, MN Signed By Signed By Date Date Title of Authorized Signatory Title of Authorized Signatory Name (Print) of Authorized Signatory Name (Print) of Authorized Signatory Additional Signatures• • • Customer City of Hugo, MN Customer City of Hugo, MN Signed By Signed By Date Date Title of Authorized Signatory Title of Authorized Signatory Name (Print) of Authorized Signatory Name (Print) of I Authorized Signatory Purchase Order Reference (Optional) If Customer requires PO number on invoices, it must be provided to the right and Customer must provide PO# (If required): Accela copy of the PO prior to invoice issuance. If no PO number provided prior to invoice issuance date, invoices issued on this Order Form will be valid without a PO reference. Accela SaaS Master Services Agreement Page 4 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN ACCELA MASTER SERVICE AGREEMENT This Accela Master Service Agreement (this "Agreement") is entered into as of the date of last signature (the "Effective Date") by and between Accela, Inc., a California corporation principally located at 2633 Camino Ramon, Suite 500, Bishop Ranch 3, San Ramon, California 94583 ("Accela"), and City of Hugo, MN with a principal place of business at 14669 FITZGERALD AVE N, HUGO, MN 55038-9301 ("Customer"). 1. DEFINITIONS. Unless otherwise defined in this Agreement, terms used herein have the same meanings as set out in the Exhibits to this Agreement (including any supplements or attachments thereto). 1.1. "Optional Services" refers to certain optional add-ons to the Subscription Service as may be offered by Accela from time to time. 1.2. "Professional Services" refers to Accela's delivery, training, performance optimization and related services as set out in the Professional Services Terms. 1.3. "Professional Services Terms" refers to those additional Professional Services Terms and Conditions attached hereto at Exhibit B. 1.4. "Services" refers to the Subscription Service together with any Professional Services and/or Optional Services. 1.5. "Subscription Service" refers to Accela's cloud -based service designed to provide government entities with productivity and engagement software. 1.6. "Subscription Ts&Cs" refers to the Subscription Terms and Conditions attached hereto at Exhibit A Customer agrees that its purchase of the Services hereunder is neither contingent on the delivery of nor any oral or written comments about any future functionality or features of the Subscription Service. 2. PROCUREMENT OF SERVICES. Customer may purchase the Services by submitting orders in a form designated or approved by Accela (each, an "Order") or, in the case of certain Professional Services, by executing Statements of Work designated or approved by Accela (each an "SOW"). Upon Order (or SOW) acceptance and subject to Customer's payment of the corresponding Services Fees, Accela will make the Services available to Customer. 2.1. Governing Terms. The Subscription Service will be subject to this Agreement and the Subscription Ts&Cs for the Subscription Period and number of End Users as specified in each Order. Professional Services will be subject to this Agreement and the Professional Services Terms for the designated performance period as specific in the applicable Order or SOW. Any Optional Services will be subject to the Subscription Terms or such other documentation as designated by Accela. 2.2. Order Acceptance. No Order for Services will be deemed accepted by Accela unless and until Accela accepts such Order (or SOW) in writing. Any terms and conditions contained in any quote, invoice, purchase order or Order that are inconsistent with the terms and conditions of this Agreement will be Accela SaaS Master Services Agreement Page 5 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN deemed stricken, unless expressly agreed to in writing by Accela with explicit reference to the accepted terms and conditions. All Orders and SOWs will reference this Agreement. Upon acceptance of an Order as provided above, it will become part of this Agreement. 2.3. Adding End Users. If Customer desires to increase the number of End Users that are permitted to use the Subscription Service, a new Order must be issued for the additional End Users. Accela may, in its discretion, allow or require the initial Subscription Period of newly -purchased subscriptions to be adjusted to expire or renew simultaneously with Customer's pre-existing subscription(s). 2.4. Optional Services. Purchase of Optional Services from Accela will be subject to any price quote Accela provides to Customer and the Order procedure described above. As designated by Accela at the time of Customer's purchase, use of the Optional Services may be subject to Exhibit A or additional terms and conditions beyond or in lieu of those in Exhibit A. 3. FEES AND PAYMENT FOR SERVICES 3.1. Fees. Customer will pay all fees for the Services per the prices quoted to Customer by Accela and finalized via an Order or SOW. Unless expressly set out in an Order or SOW, price increases will not apply to any Order or SOW that has already been accepted by Accela. Except as otherwise agreed by the parties in writing, Services Fees are quoted and payable in United States dollars, and Customer's payment obligations are non -cancelable and Fees paid are non-refundable. 3.2. Invoicing and Payment. Accela will invoice Customer in advance for the Services unless otherwise expressly agreed by the parties. 3.2.1. Subscription Service fees are due upon invoice and payable within thirty (30) days of the invoice date. Subscription Service fees will be due no later than the first day of each Subscription Period to which the payment relates. If Customer orders additional End User quantities part-way through an existing Subscription Period, and the initial Subscription Period for the additional quantity is adjusted as described in Section 2.3, then the Subscription fee for such additional quantity will be pro -rated accordingly. Optional Services will be due at the same time as payment for the corresponding Subscription Service, or (if applicable) as otherwise specified in the applicable Order or governing terms. Subscription Service fees will be subject to an automatic annual increase by the percentage of the prior year's Subscription Service fees (the "Uplift") listed in the Order. 3.2.2. Professional Services fees and expenses are due upon invoice and payable within forty- five (45) days of the invoice date. Professional Services fees and expenses may be subject to additional payment terms if and as designated in the applicable Order or SOW. Generally, Professional Services expenses will be billed as accrued and invoiced to Customer monthly in accordance with Accela's travel policy. 3.3. Billing Info & Overdue Charges. Customer is responsible for keeping Accela accurately and fully informed of Customer's billing and contact information, including providing any purchase order numbers in advance of invoice issuance. If any Fees are not received from Customer by the due date, they will accrue interest at the rate of one and a half percent (1.5%) of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower. Accela SaaS Master Services Agreement Page 6 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN 3.4. Overdue Payments. If any amount owing by Customer under this Agreement for any of the Services is thirty (30) or more days overdue, Accela may, without limiting Accela's other rights and remedies, accelerate Customer's unpaid fee obligations under this Agreement (including any Order or SOW) so that all such obligations become immediately due and payable, suspend the Subscription Service and/or stop performance of the Professional Services until such amounts are paid in full. 3.5. Taxes. Accela's Services fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction (collectively, "Taxes"). Customer is responsible for paying all Taxes associated with Customer's purchases hereunder. If Accela has the legal obligation to pay or collect Taxes for which Customer is responsible under this paragraph, the appropriate amount will be invoiced to and paid by Customer, unless Customer provides Accela with a valid tax exemption certificate authorized by the appropriate taxing authority prior to invoice issuance. For clarity, Accela is solely responsible for taxes assessable against it based on Accela's income, property and employees. 4. TERM AND TERMINATION. 4.1. Term of Agreement. Unless terminated earlier in accordance with Section 4.2, this Agreement commences on the Effective Date and will continue with respect to the Services as enumerated below: 4.1.1. Subscription Service. The Subscription Ts&Cs at Exhibit A will commence on the date listed in the first Order and continue for a period of one (1) year (the "Initial Subscription Period"). Thereafter, the Subscription Term will automatically renew for additional one-year periods (each a "Renewal Subscription Period") unless and until either party gives written notice of non -renewal at least sixty (60) days in advance. Customer must send written notice of non -renewal to AccountsReceivable@Accela.com. Should Customer not provide written notice of non -renewal at least sixty (60) days in advance, then Customer is obligated to pay for the subsequent renewal in full. 4.1.2. Professional Services. The Professional Services Terms at Exhibit B will commence on the date listed in the first Order or SOW and continue for the period designated in such Order or SOW. The effectiveness of the Professional Services Terms will be automatically extended to the last date specified in all SOWS and Professional Services Orders issued by Accela. Upon Customer request, Accela may, in its sole discretion, reinstate expired Professional Services Terms after a lapse in effectiveness under previously issued SOWS or Professional Services Orders. 4.2. Termination. Either party may terminate this Agreement upon written notice if the other party materially breaches this Agreement and fails to correct the breach within thirty (30) days following written notice specifying the breach. The Services will be subject to additional termination provisions if and as designated in the respective Exhibits to this Agreement. 4.3. Effect of Termination. Termination or expiration of this Agreement will not terminate any then - current Customer Subscriptions to the Subscription Service (which will continue to be governed by the terms of Exhibit A, including the termination provisions set forth therein); provided, however, that in the case of termination of this Agreement by Accela for Customer's uncured breach of this Agreement, Accela may simultaneously terminate any such Subscriptions. Subject to the Professional Services Terms, termination of this Agreement will terminate all on-going and planned Professional Services. Accela SaaS Master Services Agreement Page 7 of 19 Form Approved by Legal (v.1 09/15/2017) City of Hugo, MN 5. ADDITIONAL CUSTOMER TERMS. Any terms and conditions required by Customer under applicable statute, judicial order or agency policy will be as stated in this Section 5 (the "Additional Customer Terms"). Alternatively, the Parties may set forth Additional Customer Terms at Exhibit C to this Agreement as warranted under the circumstances. Notwithstanding anything to the contrary in Section 6, the Additional Customer Terms will govern over the body of this Agreement in the event of a direct conflict of terms. In the absence of any inclusion of Additional Customer Terms in this Section 5 or at Exhibit C, the parties agree that no additional contractual obligations are intended in respect of the Services provided hereunder. 6. GENERAL. The parties acknowledge that the terms of each of the Exhibits to this Agreement (inclusive of any supplements or attachments thereto), including, but not limited to, the disclaimers, limitations of liability, and other general provisions thereof, are incorporated into and form a part of this Agreement. In the event of a direct conflict between the body of this Agreement and the terms of the Exhibits hereto, the terms in the body of this Agreement will govern. Each party specifies its address set forth above for receipt of notices under this Agreement. This Agreement may be signed in one or more identical counterparts, each of which will be an original, but all of which together will constitute one instrument. Exhibits List: Exhibit A —Subscription Terms and Conditions Exhibit B —Professional Services Terms [IFAPPLICABLE] Exhibit C — Additional Customer Terms [IF APPLICABLE] IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the Effective Date. ACCELA CITY OF HUGO, MN: By: (Signature) (Print Name) Its (Title) Dated: (Month, Day, Year) Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) By: (Signature) (Print Name) Its (Title) Dated: (Month, Day, Year) Page 8 of 19 City of Hugo, MN EXHIBIT A ACCELA SUBSCRIPTION TERMS AND CONDITIONS Purchase or use of the Service (defined below) is subject to these Subscription Terms and Conditions (these "Terms" or this "Agreement"). 1. DEFINITIONS "Agreement" means these Terms and, if applicable, the written master service agreement or other written agreement between Customer and Accela that incorporates these Terms by reference. "Communication Data" means any and all information transmitted, shared, or exchanged between Customer and any End User, or between End User and any third party (including any third -party network or website), using the Service, with respect to any transaction or other communication enabled by the Service, but excluding Security Data. "Customer" means the entity that purchases a subscription to the Service, directly from Accela or through an authorized reseller, distributor, or other channel partner of Accela. "End Users" means individuals who are authorized by Customer to use the Service and for whom Customer has purchased a subscription to the Service. End Users may include but are not limited to Customer's employees, contractors and agents. Each End User will be associated with a single, unique email address for purposes of accessing (and being identified within) the Service. "Intellectual Property Rights" means patent rights (including, without limitation, patent applications and disclosures), copyrights, trade secrets, know-how, and any other intellectual property rights recognized in any country or jurisdiction in the world. "Optional Services" mean the optional add-ons to the Service that may be available for purchase either directly from Accela or through an authorized reseller or partner of Accela, as more particularly described or identified in the applicable Order. "Order" means written orders to purchase subscriptions to use the Service (or, where applicable, to purchase Optional Services). "Security Data" means any and all information provided by Customer or any End User to establish secure transmissions through use of the Service, including but not limited to personal information, Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) information used to identify account names or numbers, routing information, usernames, passwords, access codes and prompts. "Service" or "Subscription Service" means the cloud -based network security service(s) for which Customer has obtained a subscription either directly from Accela or through an authorized reseller or other partner of Accela, as more particularly described in the applicable agreement or order under which such subscription was obtained. If and as designated in the Specifications, the Service may be inclusive of application programming interfaces (APIs) developed by Accela to enable interaction and integration with the Service. Unless otherwise specified herein or other applicable contractual terms, all references to "Service" will be deemed to include any and all Optional Services. "Software" means any software (including client software for End Users' devices) that Accela makes available for download or otherwise provides for use with the Service. "Specifications" means the online specifications for the Service, as made available by Accela at https://accela.box.com/SoftwareSpecs (which URL location and content may be updated from time to time by Accela). "Subscription Period(s)" means the duration of Customers and End Users active, paid access to the Service, as designated in the Order(s). "Supported Modification" means a configuration of or modification to the Service requested by Customer that can be consistently supported by Accela via APIs, does not require direct database changes and is capable of being tested and maintained by Accela. 2. AUTHORIZED USERS. Only End Users may access or use the Service under Customer's account. Each End User may use any reasonable number of compatible devices for purposes of accessing the Service; provided that, Accela reserves the right to determine whether a number of devices is reasonable and, in its sole discretion, to place a corresponding cap on the number of devices. Unless expressly authorized by Accela, End User subscriptions cannot be shared or used by more than one individual but may be permanently reassigned to new End Users. The number of End User subscriptions purchased may Page 9 of 19 City of Hugo, MN be increased (under a new Order) but cannot be decreased during any Subscription Period. 3. USE OF THE SERVICE 3.1. Accela's Responsibilities. Accela will: (i) provide to Customer support related to the Service in accordance with the Accela Support Terms accessible at https://accela.box.com/SaaSSupportPolicy (which URL location and content may be updated from time to time by Accela) and (ii) provide the Service only in accordance with applicable laws and government regulations. 3.2. Customer's Responsibilities. Customer will (i) be responsible for meeting Accela's applicable minimum system requirements for use of the Service; (ii) be responsible for End Users' compliance with these Terms and for any other activity (whether or not authorized by Customer) occurring under Customer's account, (iii) be solely responsible for the accuracy, quality, integrity and legality of Communication Data, (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Service under its account, and notify Accela promptly of any such unauthorized access or use, and (v) use the Service only in accordance with the applicable documentation, laws and government regulations, and any written instructions provided by Accela to Customer. 3.3. Prohibitions. Customer will not, and will ensure that its End Users do not, (i) make the Service available to anyone other than End Users; (ii) sell, resell, rent, lease or transfer the Service in whole or in part to any third party (including Customer affiliates) without the express permission of Accela and execution of designated transfer documentation; (iii) use the Service to store or transmit infringing, libelous, or otherwise unlawful or tortious material, or to store or transmit material in violation of third - party privacy or intellectual property rights; (iv) use the Service to store or transmit viruses, worms, time bombs, Trojan horses and other harmful or malicious code, files, scripts, agents or programs; (v) interfere with or disrupt the integrity or performance of the Service or third -party data contained therein; (vi) attempt to gain unauthorized access to the Service or any related systems or networks; or (vii) obtain intellectual property rights to the use of any component of the Services (inclusive of APIs). Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) 3.4. Software. End Users may need to download and install client Software (as made available by Accela or otherthird party authorized by Accela) on each device through which they intend to use the Service. All use of such Software will be governed by terms of the applicable license agreement or terms of use that accompanies or is made available in connection with the Software. Customer acknowledges that each End User (or authorized Customer representative) must accept such license agreement, and have Service - compatible device(s), to download, install, and/or use the Software. Nothing in these Terms will be deemed to grant to Customer rights of any kind in the Software. 3.5. Security Data and Privacy. Customer understands that failure to protect Security Data may allow an unauthorized person or entity to access the Service. In addition, Customer acknowledges that Accela generally does not have access to and cannot retrieve lost Security Data. If Customer loses Security Data, Customer may no longer have access to the Service. Customer agrees that: (i) Customer (or its End User) is solely responsible for collecting, inputting and updating all Security Data; (ii) Accela assumes no responsibility for supervision, management or control of Customer's and End Users' Security Data; and (iii) Accela assumes no responsibility for any fraudulent or unauthorized use of the Software or any portion of the Service. To the extent that Accela has access to any personally identifiable information gathered from Customer or from End Users in connection with the Service, such information will be governed by the provisions of the Accela Privacy Policy, a copy of which is available on the Accela website at https://accela.box.com/PrivacyPolicy (which URL location and content may be updated from time to time by Accela). 4. PROPRIETARY RIGHTS 4.1. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Accela reserves all rights, title and interest in and to the Service and any associated Software and documentation, including all related Intellectual Property Rights. No rights are granted to Customer hereunder other than as expressly set forth herein. 4.2. Restrictions. In addition to the other prohibitions set forth in these Terms, Customer will not and will ensure that its agents do not (i) create derivate works based on the Service, (ii) copy, frame or mirror any Page 10 of 19 City of Hugo, MN part or content of the Service, other than copying or framing on Customer's own intranets or otherwise for Customer's internal business purposes in accordance with Accela's applicable documentation, (iii) reverse engineer the Service, or (iv) access the Service (inclusive of any APIs) in order to build or patent a competitive product or service or to copy any features, functions or graphics of the Service. 4.3. Communication Data Ownership. Customer reserves all its rights, title and interest in and to the Communication Data. No rights are granted to Accela hereunder with respect to the Communication Data, except that Accela may (i) store, copy, process, and transmit such Communication Data for purposes of providing the Service to Customer and (ii) otherwise utilize Communication Data if and as permitted by the Accela Privacy Policy. 4.4. Customer Suggestions. Customer grants Accela a royalty -free, worldwide, transferable, sublicenseable, irrevocable, perpetual license to use or incorporate into the Service (or Accela's other software or services) any suggestions, enhancement requests, recommendations, or other feedback provided by Customer or End Users relating to the operation or features of the Service. 5. CONFIDENTIALITY 5.1. Definition. As used herein, "Confidential Information" means all confidential information disclosed by a party ("Disclosing Party") to the other party ("Receiving Party"), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii) is received from a third party without breach of any obligation owed to the Disclosing Party, or (iv) was independently developed by the Receiving Party. 5.2. Protection. Except as otherwise permitted in writing by the Disclosing Party and subject to the other terms of this Agreement (including Accela's Privacy Policy), (i) the Receiving Party will use the same degree of care that it uses to protect the Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) confidentiality of its own confidential information of like kind (but in no event less than reasonable care) not to disclose or use any Confidential Information of the Disclosing Party for any purpose outside the scope of these Terms, and (ii) the Receiving Party will limit access to Confidential Information of the Disclosing Party to those of its employees, contractors and agents who need such access for purposes consistent with these Terms and who are legally bound to protect such Confidential Information consistent with these Terms. 5.3. Compelled Disclosure. The Receiving Party may disclose Confidential Information of the Disclosing Party if it is compelled by law to do so, provided the Receiving Party gives the Disclosing Party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's cost, if the Disclosing Party wishes to contest, limit, or protect the disclosure. 6. WARRANTIES AND DISCLAIMERS 6.1. Specifications. Subject to the limitations set forth below, Accela warrants that the Service will operate in all material respects in accordance with the Specifications. As Customer's sole and exclusive remedy and Accela's entire liability for any breach of the foregoing warranty, Accela will use commercially reasonable efforts to modify the Service so that it conforms to foregoing warranty. 6.2. Service Level Commitment. During the Subscription Period, Accela further warrants that the Service will meet the performance level specified in the Service Level Commitment, as made available by Accela at https://accela.box.com/SaaSSLC (which URL location and content may be updated from time to time by Accela). The Service Level Commitment sets forth Customer's sole and exclusive remedy for Accela's failure to achieve the stated Service performance level. 6.3. Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, ACCELA DOES NOT MAKE ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND ACCELA SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, NON -INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTIES ARISING OUT OF THE COURSE OF DEALING OR USAGE OF TRADE, TO THE MAXIMUM Page I I of 19 City of Hugo, MN EXTENT PERMITTED BY APPLICABLE LAW. Accela will not be responsible to the extent failure of the Service to operate as warranted is caused by or results from: (i) any modification to the Service other than a Supported Modification; (ii) combination, operation or use of the Service with Customer's or a third party's applications, software or systems; (iii) abuse, willful misconduct or negligence by anyone other than Accela or Accela's designee; (iv) use of the Service other than in accordance with the terms of this Agreement and/or the applicable Specifications and Accela documentation or (v) any of the SLC Exclusions (as defined in the Service Level Commitment). 7. MUTUAL INDEMNIFICATION 7.1. Indemnification by Customer. Customer will defend (or settle), indemnify and hold harmless Accela, its officers, directors, employees and subcontractors, from and against any liabilities, losses, damages and expenses, including court costs and reasonable attorneys' fees, arising out of or in connection with any third -party claim that: (i) a third party has suffered injury, damage or loss resulting from Customer's or any End User's use of the Service (other than any claim for which Accela is responsible under Section 7.2); or (ii) Customer or any End User has used the Service in a manner that violates these Terms or applicable law. Customer's obligations under this Section 7.1 are contingent upon: (a) Accela providing Customer with prompt written notice of such claim; (b) Accela providing reasonable cooperation to Customer, at Customer's expense, in defense and settlement of such claim; and (c) Customer having sole authority to defend or settle such claim. 7.2. Indemnification by Accela. Accela will defend (or settle) any suit or action brought against Customer to the extent that it is based upon a claim that the Service, as furnished by Accela hereunder, infringes or misappropriates the Intellectual Property Rights of any third party, and will pay any costs, damages and reasonable attorneys' fees attributable to such claim that are awarded against Customer. Accela's obligations under this Section 7.2 are contingent upon: (a) Customer providing Accela with prompt written notice of such claim; (b) Customer providing reasonable cooperation to Accela, at Accela's expense, in the defense and settlement of such claim; and (c) Accela having sole authority to defend or settle such claim. THIS SECTION 7.2 STATES THE ENTIRE OBLIGATION OF ACCELA AND ITS LICENSORS Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) WITH RESPECT TO ANY ALLEGED OR ACTUAL INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS BY THE SERVICE. Accela will have no liability under this Section 7.2 to the extent that any third -party claims described herein are based on any combination of the Service with products, services, methods, or other elements not furnished by Accela, or any use of the Service in a manner that violates this Agreement or the instructions given to Customer by Accela. 7.3. Mitigation Measures. In the event that (i) any claim or potential claim covered by Section 7.2 arises or (ii) Accela's right to provide the Service is enjoined or in Accela's reasonable opinion is likely to be enjoined, Accela may, in its discretion, seek to mitigate the impact of such claim or injunction by obtaining the right to continue providing the Service, by replacing or modifying the Service to make it non - infringing, and/or by suspending or terminating Customer's use of the Service with reasonable notice to Customer. In the case of a suspension or termination pursuant to this Section 7.3, Accela will refund to Customer a portion of fees prepaid by Customer for the then -current Subscription period, prorated to the portion of that Subscription period that is affected by the suspension or termination). 8. LIMITATIONS OF LIABILITY. IN NO EVENT WILL ACCELA'S AGGREGATE LIABILITY TO CUSTOMER OR ANY THIRD PARTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER HEREUNDER OR, WITH RESPECT TO ANY SINGLE INCIDENT, THE AMOUNT PAID BY CUSTOMER HEREUNDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE INCIDENT. 8.1. Exclusion of Damages. NEITHER ACCELA NOR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING, PRODUCING, OR DELIVERING THE SERVICE WILL BE LIABLE FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT Page 12 of 19 City of Hugo, MN (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY. THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT ACCELA HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. NOTHING IN THESE TERMS EXCLUDES OR RESTRICTS THE LIABILITY OF EITHER PARTY FOR DEATH OR PERSONAL INJURY RESULTING FROM ITS NEGLIGENCE. 8.2. Security and Other Risks. Customer acknowledges that, notwithstanding the security features of the Service, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities, including enterprises, governments and quasi -governmental actors, as well as technologies, that may attempt to breach any electronic security measure. Subject only to its limited warranty obligations set forth in Section 6, Accela will have no liability for any security breach caused by any such persons, entities, or technologies. Customer further acknowledges that the Service is not guaranteed to operate without interruptions, failures, or errors. If Customer or End Users use the Service in any application or environment where failure could cause personal injury, loss of life, or other substantial harm, Customer assumes any associated risks and will indemnify Accela and hold it harmless against those risks. 8.3. Basis of Bargain. THE LIMITATIONS OF LIABLITY AND EXCLUSIONS OF DAMAGES SET FORTH IN THIS SECTION 8 ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN ACCELA AND CUSTOMER AND WILL APPLY TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW. 9. SUBSCRIPTION PERIOD AND TERMINATION 9.1. Term of End User Subscriptions. End User Subscriptions purchased by Customer commence on the start date specified in the applicable Order and, unless terminated earlier in accordance with these Terms, continue for the term specified therein (the "Subscription Period"). A Subscription Period and/or pricing there on may be subject to prorating where Accela deems it appropriate to cause newly purchased Subscriptions to expire or renew simultaneously with Customer's pre-existing Subscription(s). Except as otherwise specified in the Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) applicable Order, all Subscriptions will automatically renew for additional Subscription Periods equal to the expiring Subscription Period or one year (whichever is shorter), unless either party gives the other at least sixty (60) days' notice of non -renewal before the end of the relevant Subscription Period. The per-unit pricing during any such renewal Subscription Period may be subject to annual pricing increase as designated by Accela and notified to Customer. Pricing increases will be effective upon renewal of the Subscription Period and annually thereafter, unless otherwise agreed to by the parties. If either party provides notice of non -renewal as set forth above, Customer's right to use the Service will terminate at the end of the relevant Subscription Period. 9.2. Termination or Suspension for Cause. A party may terminate any Subscription for cause upon thirty (30) days written notice to the other party of a material breach if such breach remains uncured at the expiration of such thirty (30) day period. In addition, Accela may, at is sole option, suspend or terminate Customer's or any End User's access to the Service, or any portion thereof, immediately if Accela, in its sole discretion: (i) if suspects that any person other than Customer or an End User is using or attempting to use Security Data, (ii) suspects that Customer or an End User is using the Service in a way that violates these Terms and could expose Accela or any other entity to harm or legal liability, or (iii) is or reasonably believes it is required to do so by law or court order. 9.3. Effect of Termination. Within thirty (30) calendar days following the end of Customer's final Subscription Period, Customer may request in writing Accela to provide a copy of Customer's data and associated documents in a database dump file format. Accela will comply in a timely manner with such request; provided that, Customer (a) pays all costs of and associated with such copying, as calculated at Accela's then -current time -and - materials rates; and (b) pays any and all unpaid amounts due to Accela. 9.4. Surviving Provisions. Sections 4 (Proprietary Rights), 5 (Confidentiality), 6.2 (Disclaimer), 7 (Mutual Indemnification), 8 (Limitation of Liability), 9.3 (Effect of Termination), 9.4 (Surviving Provisions) and 10 (General Provisions) will survive any termination or expiration of this Agreement. Page 13 of 19 City of Hugo, MN 10. GENERAL 10.1. Notice. Except as otherwise specified in this Agreement, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery, (ii) the second business day after mailing, or (iii) sending by confirmed facsimile or confirmed email if sent during the recipient's normal business hours (or, if not, then on the next business day). Notices will be sent to the address specified by the recipient in writing when entering into this Agreement or establishing Customer's account for the Service (or such other address as the recipient may thereafter specify by notice given in accordance with this Section 10.1). 10.2. Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the State of California without regard to its conflict of laws provisions. The exclusive jurisdiction and venue of any action related to the Service or this Agreement will be the state and federal courts located in the Northern District of California and each of the parties hereto waives any objection to jurisdiction and venue in such courts. 10.3. Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States and other applicable jurisdictions. Without limiting the foregoing, Customer will not permit End Users to access or use the Service in violation of any U.S. export embargo, prohibition or restriction. 10.4. Relationship of the Parties. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or similar relationship between the parties. 10.5. Waiver and Cumulative Remedies. No failure or delay by either party in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. 10.6. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) extent permitted by law, and the remaining provisions of this Agreement will remain in effect. 10.7. Assignment. Customer may not assign or transfer this Agreement, whether by operation of law or otherwise, without the prior written consent of Accela. Any attempted assignment or transfer, without such consent, will be void. Subject to the foregoing, this Agreement will bind and inure to the benefit of the parties, their respective successors and permitted assigns. 10.8. Publicity. Subject to the provisions of Section 5, each party will have the right to publicly announce the existence of the business relationship between parties. In addition, during the Subscription Period of Customer's Service use, Accela may use Customer's name, trademarks, and logos (collectively, "Customer's Marks") on Accela's website and marketing materials to identify Customer as Accela's customer, and for providing the Service to Customer; provided that, Accela will use commercially reasonable efforts to adhere to any usage guidelines furnished by Customer with respect to Customer's Marks. 10.9. Force Majeure. Accela will not be liable for any delay or failure to perform under this Agreement to the extent such delay or failure results from circumstances or causes beyond the reasonable control of Accela. 10.10. Entire Agreement. These Terms constitute the entire agreement between the parties concerning its subject matter and supersedes all prior communications, agreements, proposals or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of these Terms will be effective unless in writing and signed by a duly authorized representative of each party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary therein, no additional or conflicting terms or conditions stated in Customer's Order or other order documentation will be incorporated into or form any part of these Terms, and all such terms or conditions will be null. Page 14 of 19 City of Hugo, MN EXHIBIT B ACCELA PROFESSIONAL SERVICES AGREEMENT Purchase or use of the Professional Services (defined below) is subject to this Accela Professional Services Agreement (this "PSA"). 1. SCOPE OF SERVICES. 1.1. Subject to this PSA, Accela will provide Customer with certain implementation, data conversion, customer success and/or training services (collectively "Professional Services") as set forth in the applicable Statements of Work (each an "SOW") or Accela order forms (each an "Order") executed by Accela and Customer. Any such SOW or Order must reference this PSA or the Master Services Agreement to which this PSA is incorporated. Some Professional Services, based on the nature or delivery of such services, may be (i) subject to additional terms and conditions which will be attached hereto (and incorporated herein by reference) at the time of Customer's purchase of such Professional Service; and/or (ii) performed by Accela, its affiliate, partner or subcontractor acting within or outside of the United States. 1.2. Each SOW or Order will include, at a minimum: (i) a description of the Professional Services and any deliverables and/or training materials to be provided to Customer (each, a "Deliverable"); (ii) scope of the Professional Services; and (iii) applicable fees and payment terms for such Professional Services, if not elsewhere specified. All SOWS and Orders will be deemed part of and subject to this PSA. 2. TRAINING TERMS & CONDITIONS. Unless otherwise authorized in writing by Accela and set forth in an applicable SOW or Order, the following terms will apply to all training services ("Training") provided by Accela hereunder: 2.1. Training Deliverables. Customer is responsible for any printing, shipping and copying charges for any Training Deliverables. All versions of the Training Deliverables are provided for Customer's internal training purposes only. Customer may not (a) resell, redistribute, transfer or sublicense any Training Deliverables; (b) utilize the Training Deliverables to replicate or attempt to perform the Training; (c) develop any of the software or services described in such Training Deliverables or (d) capture any performance or aspect of the Training Deliverables. Accela SaaS Master Services Agreement Form Approved by Legal (v.l 09/15/2017) 2.2. Onsite Delivery. Customer is responsible for providing appropriate resources for Training delivery, including without limitation, facilities, Internet connectivity, A/V equipment, student computers and other reasonable classroom amenities. 2.3. Training Accounts. Accela may provide attending Customer employees or authorized third -party agents ("Training Users") with temporary and limited access to the Subscription Service solely for such Training Users' non-commercial use and receipt of Training hereunder (each a "Training Account"). Such Training Users' access to the Training Account may be subject to separate terms and conditions provided by Accela. 2.4. Accela expressly disclaims any obligation to provide maintenance, support or updates on the Training Accounts and Training Deliverables. 3. CHANGE MANAGEMENT PROCESS. If Customer or Accela requests a change in any of the specifications, requirements, Deliverables, or scope (including drawings and designs) of the Professional Services described in any SOW, the party seeking the change will propose the applicable changes by written notice. 3.1. Within a reasonable amount of time (not to exceed four (4) business days]) after receipt of written notice, each party's designated personnel will meet, either in person or via telephone conference, to discuss and agree upon any proposed changes. Thereafter, Accela will prepare a change order describing the proposed changes to the SOW and any associated changes in the Deliverables, Deliverable schedule, fees and/or expenses (each, a "Change Order"). 3.2. Change Orders will not be binding until they are executed by both parties. Executed Change Orders will be deemed part of, and subject to, this PSA. If the parties disagree about the proposed changes, they will promptly escalate the change request as specified in the Project Management Plan or to their respective senior management for resolution. 3.3. In the event Customer requires significant changes to any SOW (either individually or cumulatively across Change Order(s)) which Accela Page 15 of 19 City of Hugo, MN reasonably determines is (a) a material modification of the nature or scope of Professional Services being purchased and/or (b) significantly outside the Supported Modifications, Accela may, upon no less than thirty (30) days' notice to Customer, suspend or terminate the applicable SOW(s) and/or Change Order(s). In the event of any such termination or suspension, the parties will work together in finalizing agreed-upon Deliverables. Unless otherwise expressly agreed to by the Parties at the time of any such material change, Accela will not be deemed to have waived any Customer payment obligations in respect of completed Deliverables. 4. PROJECT MATERIALS. 4.1. Deliverables. Accela will own all rights, title and interest in and to the Deliverables (excluding any Customer Confidential Information provided to Accela for provisioning of the Professional Services). Accela will have the right to use any such Customer Confidential Information solely for providing the Professional Services to Customer hereunder. Notwithstanding the foregoing, Accela may use aggregate anonymized Customer Confidential Information for Accela development, internal training and other reasonable business purposes not specific to Customer or its End Users. 4.2. Deliverables are Accela Confidential Information and Customer may not reverse engineer, decompile, disassemble, translate, copy, reproduce, display, publish, create derivative works of, assign, sell, lease, rent, license or grant any interest in the Deliverables to any party except as expressly permitted by Accela. 4.3. Subject to this PSA, Accela grants Customer a limited, non-exclusive, nontransferable, terminable license to use the Deliverables solely for Customer's internal operations in connection with authorized use of the applicable Subscription Service. 4.4. Tools. Notwithstanding any other provision of this PSA: (i) nothing herein is intended to assign or transfer any intellectual property rights in the proprietary tools, libraries, know-how, techniques and expertise ("Tools") used by Accela to develop the Deliverables. 4.5. Processes & Know -How. Accela will own all rights, title and interest in and to the all processes, methods, procedures and know-how established or utilized by Accela in performance of the Professional Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) Services. None of the Professional Services or Deliverables will be deemed to constitute work product or work -for -hire inuring to the benefit of Customer. 4.6. In the event any language conflicting with this Section 4 is added to any SOW, Order or Change Order, the parties expressly agree that such statement will have no effect on Accela's rights as set out herein. S. WARRANTY & DISCLAIMERS. 5.1. Warranty. Accela warrants that the Professional Services will be performed for and delivered to Customer in a good, diligent, workmanlike manner, consistent with the practices and standards of care generally accepted within and expected of Accela's industry. 5.2. Customer Cooperation. Accela's ability to successfully perform the Professional Services is dependent upon Customer's provision of timely information, active participation and access to Customer's resources, systems and personnel. Customer acknowledges that any implementation process described in the relevant SOW is cooperative in nature and that Customer must complete its designated tasks in a timely manner for Accela to proceed with and complete the Professional Services. 5.3. Customer Delays. Customer delays during any implementation period may have adverse collateral effects on Accela's overall work schedule. Although Accela will use its commercially reasonable efforts to immediately resume work following any such delay, Customer acknowledges that schedules for the Professional Services may be delayed by more than the number of days delayed by Customer. Customer agrees that if additional time is required to complete the Professional Services as the result of Customer delays, such time will be charged to Customer at Accela's then -current time -and -materials rates. 5.4. Accela Non -Conformance. If through no fault or delay of Customer the Professional Services do not conform to the foregoing warranty, and Customer notifies Accela within sixty (60) days of Accela's completed delivery of the Professional Services, Customer may require Accela to re -perform the non- conforming portions of the Professional Services. For purposes of this Section 5.4, conformity of the Professional Services will be measured against Page 16 of 19 City of Hugo, MN approved systems in place at completion of the Professional Services and upon enablement in Customer's production environment. 6. DISCLAIMER. Section 5 sets forth the sole an exclusive warranties and remedies related to the Professional Services, Deliverables and Tools performed or provided under this PSA. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EXCEPT AS EXPRESSLY PROVIDED HEREIN, ACCELA DOES NOT MAKE ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND ACCELA SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, NON - INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE. EXCEPT AS PROVIDED HEREIN, THE PROFESSIONAL SERVICES AND DELIVERABLES PROVIDED TO CUSTOMER ARE ON AN "AS IS" AND "AS AVAILABLE" BASIS. 7. FEES & PAYMENT. Customer will pay the fees and expenses as specified in the Master Services Agreement to which these Terms are attached or in the applicable Order or SOW. 8. TERM AND TERMINATION. 8.1. Term. This PSA will commence on the Effective Date of the Master Services Agreement (or first Order or SOW referencing these Terms, if later effected) and will continue for the length of time referenced in all SOWS and/or Orders issued hereunder. These Terms will be subject to extension if and as designated in the Master Services Agreement. Each SOW will commence on the date it is last signed, and will expire upon completion of the project set forth in the applicable SOW. 8.2. Once signed by both parties, a SOW and/or an Order will be non -cancellable, except as otherwise explicitly stated in such SOW or Order. 8.3. Termination. 8.3.1. Automatic. This PSA will terminate automatically when the Master Services Agreement and/or all SOWS and Orders referencing this PSA are terminated or expired. 8.3.2. For Convenience. Either party may terminate this PSA for convenience upon written Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) notice in the event there are no active SOWs hereunder. 8.3.3. For Cause. Either party may terminate this PSA for cause in the event of a material breach by the other party which goes uncured for a period of thirty (30) days. Termination under this subsection will not affect Customer's outstanding payment obligations to Accela in respect of Deliverables, Training and/or Materials provided prior to such termination. Upon termination or expiration of this PSA, Customer will have no rights to continue use of the Deliverables 9. CONFIDENTIALITY. 9.1. Definition. As used herein, "Confidential Information" means any commercial, financial, marketing, business, technical or other data, security measures and procedures, know-how or other information disclosed by or on behalf of a party (the "Disclosing Party") to the other party ("Receiving Party") for purposes arising out of or in connection with this PSA or an Order or SOW that: is marked "confidential" or "proprietary" at the time of disclosure or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii) is received from a third party without breach of any obligation owed to the Disclosing Party, (iv) was independently developed by the Receiving Party or (v) constitutes aggregate data collected or generated by or on behalf of Accela regarding its products and services (for purposes of providing or improving it products and services, benchmarking system performance, preparing statistics and system metrics, marketing and other reasonable business purposes) that does not contain any personally identifiable or Customer -specific information. 9.2. Protection. Except as otherwise permitted in writing by the Disclosing Party and subject to the other terms of this Agreement, (i) the Receiving Party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but in no event less than reasonable care) Page 17 of 19 City of Hugo, MN not to disclose or use any Confidential Information of the Disclosing Party for any purpose outside the scope of these Terms, and (ii) the Receiving Party will limit access to Confidential Information of the Disclosing Party to those of its employees, contractors and agents who need such access for purposes consistent with these Terms and who are legally bound to protect such Confidential Information consistent with the requirements of these Terms. 9.3. Compelled Disclosure. The Receiving Party may disclose Confidential Information of the Disclosing Party if it is compelled by law to do so, provided the Receiving Party gives the Disclosing Party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's cost, if the Disclosing Party wishes to contest, limit, or protect the disclosure. 10. LIMITATIONS OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN ANY SOW OR ORDER, IN NO EVENT WILL ACCELA'S AGGREGATE LIABILITY TO CUSTOMER OR ANY THIRD PARTY ARISING OUT OF OR IN CONNECTION WITH THIS PSA OR PERFORMANCE OF ANY PROFESSIONAL SERVICE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER FOR SUCH PROFESSIONAL SERVICES UNDER THE APPLICABLE SOW OR ORDER. 10.1. Exclusion of Damages. NEITHER ACCELA NOR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING, PRODUCING, OR DELIVERING THE PROFESSIONAL SERVICES WILL BE LIABLE FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA, LOSS OF GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE, SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS PSA OR ANY SOW, CHANGE ORDR OR ORDER, INCLUDING FROM THE USE OF OR INABILITY TO USE THE SUBSCRIPTION SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY. THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT ACCELA HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) ESSENTIAL PURPOSE. NOTHING IN THIS PSA EXCLUDES OR RESTRICTS THE LIABILITY OF EITHER PARTY FOR DEATH OR PERSONAL INJURY RESULTING FROM ITS NEGLIGENCE. 11. GENERAL 11.1. Notice. Except as otherwise specified in this PSA, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery, (ii) the second business day after mailing, or (iii) sending by confirmed facsimile or confirmed email if sent during the recipient's normal business hours (or, if not, then on the next business day). Notices will be sent to the address specified by the recipient in writing when entering into this Agreement or establishing Customer's account for the Service (or such other address as the recipient may thereafter specify by notice given in accordance with this Section 11.1). Customer's email address for communication and notice purposes relating to this PSA will be set forth on the applicable SOW or Order (or subsequent email addresses as advised by Customer). Customer agrees to accept emails from Accela at the above e-mail address. 11.2. Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the State of California without regard to its conflict of laws provisions. The exclusive jurisdiction and venue of any action related to the Professional Services or this PSA will be the state and federal courts located in the Northern District of California and each of the parties hereto waives any objection to jurisdiction and venue in such courts. 11.3. Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this PSA including, but not limited to, the export laws and regulations of the United States and other applicable jurisdictions. 11.4. Relationship of Parties. Accela's relationship with Customer pursuant to this PSA will be that of an independent contractor. Neither party will have any authority to bind the other, to assume or create any obligation, to enter into any agreements, or to make any warranties or representations on behalf of the other. Nothing in this PSA will be deemed to create any agency, partnership or joint venture relationship between the parties. Page 18 of 19 City of Hugo, MN Accela reserves the right to use third parties (who are under a covenant of confidentiality with Accela), including, but not limited to, offshore subcontractors to assist with the Professional Services, including, without limitation, any data migration, configuration, implementation and custom code development processes. 11.5. Waiver and Cumulative Remedies. No failure or delay by either party in exercising any right under this PSA will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. 11.6. Severability. If any provision of this PSA is held by a court of competent jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this PSA will remain in effect. 11.7. Assignment. Customer may not assign or transfer this PSA or any SOW or Order hereunder, whether by operation of law or otherwise, without the prior written consent of Accela. Any attempted assignment or transfer, without such consent, will be void. Subject to the foregoing, this PSA will bind and inure to the benefit of the parties, their respective successors and permitted assigns. 11.8. Publicity. Subject to the provisions of Section 9, each party will have the right to publicly announce the existence of the business relationship between parties. In addition, during the Subscription Period of Customer's use of the Service, Accela may use Customer's name, trademarks, and logos (collectively, "Customer's Marks") on Accela's website and marketing materials to identify Customer as Accela's customer, and for providing the Service to Customer; provided that, Accela will use commercially reasonable efforts to adhere to any usage guidelines furnished by Customer with respect to Customer's Marks. 11.9. Force Majeure. Accela will not be liable for any delay or failure to perform under this PSA to the extent such delay or failure results from circumstances or causes beyond the reasonable control of Accela. Accela SaaS Master Services Agreement Form Approved by Legal (v.1 09/15/2017) 11.10. Entire Agreement. The parties acknowledge that they have had previous discussions related to the performance by Accela of Professional Services for Customer and the possible strategies which may be used by Accela to implement the Subscription Service to achieve the requirements identified by Customer. This PSA, together with attached exhibits incorporated by reference herein, constitutes the entire agreement between the parties concerning its subject matter and supersedes all prior communications, agreements, proposals or representations, written or oral, concerning its subject matter. Notwithstanding any language to the contrary therein, no additional or conflicting terms or conditions stated in Customer's Order, any SOW or other order documentation will be incorporated into or form any part of this PSA, and all such terms or conditions will be null. Under no circumstances will the terms, conditions or provisions of any RFP, purchase order, invoice or other administrative document issued by Customer in connection to this PSA be deemed to modify, alter or expand this PSA, regardless of any failure of Accela to object to such terms, provisions, or conditions. No other act, document, usage, custom or waiver will be deemed to amend or modify this PSA unless agreed to in writing signed by a duly authorized representative of both parties. In the event of any inconsistency or conflict between the terms of this PSA, and an SOW, the terms of the SOW will control with regards to the project described. Page 19 of 19 City of Hugo, MN Statement of Work zed �i SOLUTIONS Statement of Work Prepared For: Hugo, MN Prepared By: zedlT Solutions 2015 Accela Inc. Page 1 Statement of Work TABLE OF CONTENTS TABLEOF CONTENTS..................................................................................................................................................................... 2 DOCUMENTCONTROL....................................................................................................................................................................4 OVERVIEW........................................................................................................................................................................................ 5 SERVICESDESCRIPTION........................................................................................................................................................................5 PURPOSE............................................................................................................................................................................................. 5 PROJECTTIMELINE............................................................................................................................................................................... 5 PROJECTMANAGEMENT........................................................................................................................................................................6 TRAINING.............................................................................................................................................................................................. 6 CRITICAL SUCCESS FACTORS................................................................................................................................................................6 PROJECTASSUMPTIONS........................................................................................................................................................................ 8 WORKDESCRIPTION............................................................................................................................................................................. 8 DELIVERABLE 1: PROJECT MANAGEMENT...............................................................................................................................................8 DELIVERABLE 2: ACCELA AUTOMATION SETUP........................................................................................................................................ 9 DELIVERABLE 3: SETUP OF AGENCY USERS............................................................................................................................................ 9 DELIVERABLE 4: SETUP OF BEST PRACTICE TEMPLATE CONFIGURATION................................................................................................10 DELIVERABLE 5: WORKFLOW PROCESS AND INSPECTION GROUP DISTINCT UPDATES............................................................................. 12 DELIVERABLE 6: FEE SCHEDULE CONFIGURATION................................................................................................................................. 13 DELIVERABLE 7: NEW AGENCY DEFINED DATA FIELDS CONFIGURATION.................................................................................................14 DELIVERABLE 8: EXISTING USER GROUP PERMISSION DISTINCT UPDATES............................................................................................... 14 DELIVERABLE 9: NEW USER GROUP PERMISSION WITH DISTINCT UPDATES............................................................................................15 DELIVERABLE 10: ACCELA GIS SETUP.................................................................................................................................................16 DELIVERABLE 11: CITIZEN ACCESS CONFIGURATION.............................................................................................................................16 DELIVERABLE 12: PROPERTY DATA UPLOAD......................................................................................................................................... 17 DELIVERABLE 13: LICENSED PROFESSIONAL DATA UPLOAD..................................................................................................................18 DELIVERABLE 14: EXPRESS HISTORICAL DATA CONVERSION.................................................................................................................19 DELIVERABLE 15: CIVIC PLATFORM TRAINING........................................................................................................................................21 DELIVERABLE 16: USER ACCEPTANCE TESTING (UAT).........................................................................................................................21 DELIVERABLE 17: PRODUCTION SUPPORT............................................................................................................................................22 PAYMENT TERMS — FIXED FEE.................................................................................................................................................... 23 EXPENSES...................................................................................................................................................................................... 24 CHANGEORDERS.......................................................................................................................................................................... 24 PROJECTSPUT ON HOLD............................................................................................................................................................. 25 EXPIRATION.................................................................................................................................................................................... 25 ACCEPTANCE................................................................................................................................................................................. 25 APPENDIX A: APO TO ACCELA CONVERSION GUIDE.............................................................................................................. 26 9 2015 Accela Inc. Page Statement of Work TABLESFOR APO CONVERSION..........................................................................................................................................................26 1. APO TABLES OVERVIEW.............................................................................................................................................................26 2. ACCELA AUTOMATION STANDARD TABLE FOR PARCELS................................................................................................................27 3. ACCELA AUTOMATION STANDARD TABLE FOR OWNERS ASSOCIATED TO PARCELS..........................................................................29 4. ACCELA AUTOMATION STANDARD TABLE FOR ADDRESSES ASSOCIATED TO PARCELS.................................................................... 31 APPENDIX B: SAMPLE APO DATA FORMATS............................................................................................................................ 34 1. SAMPLE PARCEL ADDRESS DATA................................................................................................................................................ 34 2. SAMPLE PARCEL BASE DATA...................................................................................................................................................... 34 3. SAMPLE PARCEL OWNER DATA................................................................................................................................................... 34 APPENDIX C —TRAINING PLAN AND AGENDA..........................................................................................................................34 APPENDIX D —WHY ZEDIT?.......................................................................................................................................................... 37 APPENDIX E — IT PROFESSIONAL SERVICES............................................................................................................................ 38 2015 Accela Inc. Page 3 Statement of Work DOCUMENT CONTROL Date Author Version Change Reference December 2, 2017 Derek Porter V1 Initial draft 9 2015 Accela Inc. Page 4 Statement of Work OVERVIEW Congratulations on your selection of Accela, Inc., and their enterprise suite of industry leading software. This proposed implementation by zedlT Solutions of the Accela products is designed specifically to meet the requirements and budget defined by the City of Hugo ("Agency"). zedlT Solutions is proposing to utilize the Accela Best Practice Template (BPT) Configuration Implementation Methodology, to promote a successful project that will meet the Agency's objectives. The following Statement of Work will detail how zedlT Solutions will implement the software, including the major milestones and deliverables that will ensure your success. zedlT Solutions is committed to providing a superior solution and deployment of the Civic Platform, for the current and future needs of the Agency. zedlT Solutions will work with Agency staff to optimize Accela's portfolio of software, best practices, and customer experience to enable the Agency to successfully deploy the Civic Platform software in the Civic Cloud and meet its functionality, timing and cost requirements. This Statement of Work ("SOW") sets forth a scope and definition of the consulting/professional services, work and/or project (collectively, the "Services") to be provided by zedlT Solutions to the Agency. SERVICES DESCRIPTION PURPOSE The purpose of this document is to detail the specific activities, deliverables, roles and responsibilities, and acceptance criteria that comprise the implementation of the Civic Platform for the Agency, specifically Citizen Access and Automation. zedlT Solutions will provide professional services for implementation of the scope and products detailed in the Work Description section detailed henceforth. PROJECT TIMELINE The term of this project is 3 (three) months. Upon execution of this SOW, the parties will collaborate to determine a start date for Services to be rendered. Upon initiation of these Services, the assigned resources will work with the Agency to collaboratively define a high level, baseline project schedule. zedlT Solutions will use the baseline project schedule to plan and schedule resource availability to complete the defined scope. Week 1 Environment setup & installation of configuration Accela IT & zedlT Confirm Project Plan zedlT & Agency Initial data sheet review zedlT & Agency Submit list of user accounts & user group roles Agency Gather/format Property data Agency Gather/format Licensed Professional data Agency Week 2 Datasheet review Agency GIS setup zedlT & Agency Submit Property data Agency Submit Licensed Professional data Agency Week 3 Client specific tailoring of configuration zedlT Submit Historical data Agency Week 4 Client specific tailoring of configuration zedlT Load Historical data first load zedlT 9 2015 Accela Inc. Page 5 Statement of Work Week 5 Review and provide feedback on configuration Review transactions loaded to Civic Platform Agency Agency Week 6 Submit updated Historical data file (second load) Updates to configuration based on feedback Agency zedlT Week 7 Load Historical data second load zedlT Week 8 Training Final Validation of Conversion & Configuration zedlT & Agency Agency Week 9 User Acceptance Testing Agency Week 10 User Acceptance Testing Resolution & Go -Live zedlT & Agency Week 11 Obtain Go -Live Data and run final conversion final load zedlT Week 12 Project Closure Given the fact that project schedules are working documents that change over the course of the project, zedlT Solutions will work closely with Agency to update, monitor, agree, and communicate any modifications. Changes to the baseline project schedule may result in a change in resource availability and a change order to increase project management support for the project. PROJECT MANAGEMENT zedlT's Lead Implementation Consultant will provide eight (8) hours per month of Project Management over a maximum three-month implementation period to coordinate project deliverables, zedlT project team resources, and provide status updates to the agency's stakeholders. Longer project implementation periods will require additional Project Management at an additional cost of eight hours per month. The expectation is that the Agency will manage the project timeline and work with the assigned staff should the timeline require any changes to ensure resource availability. TRAINING End User and Administrative Training will be provided by zedlT Solutions at a time agreed upon by zedlT and the Agency. End User training is focused on training the Agency's users how to use the software to perform their daily job functions. Participants will learn how to navigate the system and all concepts that will allow them to efficiently perform necessary permitting functions in the system. Administrative training is focused on providing Agency Administrative users with the tools and knowledge needed to maintain and update the system's configuration after Go -Live. All basic concepts of record type configuration will be covered. Training is further described in Deliverable 15: Civic Platform Training. A detailed Training Plan and Agenda has been provided in Appendix C. CRITICAL SUCCESS FACTORS In order to successfully execute the services described herein, there are several critical success factors for the project that must be closely monitored and managed by the stakeholders. These factors are critical in setting expectations between the Agency and zedlT Solutions, identifying and monitoring project risks, and promoting strong project communication. 9 2015 Accela Inc. Page 6 Statement of Work The following highlights the eight (8) critical success factors that zedlT follows and encourages in every implementation project to reduce risk when implementing the Accela Civic Platform: 1. Leadership With any major implementation, or change in process, it is vital that an agency appoint a team leader to the project. Ideally this person will understand the agency thoroughly, including pain points of current systems and the benefits of the new system. Right from the Discovery Phase, zedlT will work in partnership with their "champion" to understand the agency's needs and requirements. 2. Decision Making An agency needs to enable and empower someone internally to make decisions, or at the very least, the champion and leader needs to understand the decision-making process. The Decision Maker keeps the team focused on those goals laid out by the Team Leader and the agency. They ensure the decisions made throughout the implementation are in line an agency's goals and keep the team motivated to achieve those goals. 3. Engagement A higher adoption rate can be achieved if agencies engage their users early. Experiencing software as soon as possible can also mitigate fears amongst those showing signs of resistance. This will increase a team's 'buy in' towards the software and empower them with the knowledge needed to ensure they provide valuable input into an agency's configuration. 4. Project Management It is recommended that the agency form a team of individuals that are fully committed to the goal of the project. These employees should be focused on ensuring that project goals are met and that the implementation stays on schedule, providing everyone involved a better experience. zedlT will work with the agency to determine if there are any gaps internally and we will leverage our expertise where required 5. Support Weekly progress meetings should be put in place to discuss assignments, implementation progress, resourcing and accountability. The specific length of the meeting can be adjusted to meet the agency's resource availability, but regular weekly progress meetings will enable them to plan their internal resource needs, update their external stakeholders on progress and proactively identify and address any issues that may arise along the way. 6. Innovation Upgrading to the Accela Platform provides agencies with a wealth of new features and functionality whether that be workflow management, mapping capabilities, field inspections, etc. It is important that during the implementation, users are prepared to embrace the change and remember the agency's goals. 7. Goals The agency should set realistic goals of what they want to accomplish and create a timetable of their goals and the various stages of the implementation process with resources assigned to each phase. 8. Partnership When selecting an Accela partner to work with, it is critical that an agency select a partner that will work with them and understands the unique challenges faced within the public sector to ensure a successful implementation. 9 2015 Accela Inc. Page 7 Statement of Work PROJECT ASSUMPTIONS • Agency and zedlT Solutions will review their responsibilities before work begins to ensure that Services can be satisfactorily completed. • Changes or additions to scope requested by the Agency may require a Change Order to reimburse zedlT Solutions for the additional costs associated with the change. • All work is expected to be performed remotely, and no onsite work is expected. • zedlT Solutions will implement the known features and functions that exist in the current Civic Platform version deployed in the Civic Cloud at the time of the contract signing. Should a new version of the Civic Platform become available during the project implementation, the Agency can request the enhanced features, but it may require a Change Order to reimburse zedlT Solutions for the additional cost associated with the change, or the Agency can implement the enhancement after project go -live. • Agency will maintain primary responsibility for scheduling Agency employees and facilities in support of project activities and schedule. • Agency is responsible for proper desktop hardware/software/network preparation in accordance with Accela specifications. • Agency is responsible for leading the acquisition and/or coordination of any 3m party software, data, or resources that may be required as part of the Accela software implementation. • Agency will commit to the involvement of key resources and subject matter experts for ongoing participation in all project activities as defined in this SOW. The importance of Agency staff participation is imperative to the successful, and timely, implementation of the project deliverables. • Any work not specifically identified in this agreement is out of scope. WORK DESCRIPTION The following section describes the specific activities and tasks that will be executed to meet the business objectives and business requirements of the Agency. In support of the implementation effort as described above, zedlT Solutions will provide the following detailed implementation services. For each deliverable, a description is provided as well as criteria for acceptance of the deliverable. DELIVERABLE 1: PROJECT MANAGEMENT zed1T Solutions' Lead Consultant will work with the Agency to develop an agreed upon implementation schedule, and to coordinate the completion of all deliverables and zedlT resources. The implementation schedule will include acceptance review periods for the Agency for each deliverable. The expectation is that the Agency will manage the project timeline and work with their staff should the timeline require any changes to ensure resource availability. zedlT will provide a maximum of eight (8) hours per month of project management for the duration of a maximum project schedule of three (3) months. Any additional hours of project management that are required due to additional scope requests or delays in project schedule that are outside of zedlT's control will require a change order to increase project management hours. zedlT Solutions Responsibilities: • Work with Project Manager to develop an agreed upon three-month implementation schedule • Coordinate zedlT resources and completion of deliverables • Provide weekly Project Status Report to the Agency Project Manager. Agency Responsibilities: • Identify a Project Manager that will work with zedlT's Lead Consultant throughout the project to manage and coordinate all project deliverables. • Work with zedlT's Lead Consultant to develop an agreed upon three-month implementation schedule. 9 2015 Accela Inc. Page 8 Statement of Work • Ensure Agency Business Subject Matter Experts (SMEs) are available to assist with and support project deliverables per the implementation schedule. • Coordinate and secure necessary IT resources (i.e. System Administrator, GIS Administrators) and equipment (i.e. conference rooms, projectors, speaker phones, computers, etc.) for system setup, training, conference calls, on-site meetings, coordination with 3rd party vendors, etc. • Coordinate and secure necessary resources, equipment and/or specifications for any 31d party software interfaces (if applicable). DELIVERABLE 2: ACCELA AUTOMATION SETUP Upon Contract signing, zedlT Solutions will work with Accela to setup an environment in the Civic Cloud and load the Best Practice Templates for Land Management, which includes permits and inspections, code enforcement, and planning and zoning, into the configuration. Additionally, the environment will be licensed per the Agency sales order form and will be subject to Accela's Subscription Terms and Conditions. In terms of specific output, the following will be executed for this deliverable: • URL's and login information for each environment Specifically, zedlT Solutions will perform the following tasks within the support environment: • Demonstrate that the Civic Platform is operational by using the valid credentials to log into the Agency's computing environment. • Ensure that the software licensing is set up in the Accela cloud per the agreed to sales order form • Validate proper installation of the Land Management Best Practice Template Configurations has been completed by Accela Application Support. • Validate proper setup the mobile applications gateway for use of field applications has been completed by Accela Application Support. zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Validate proper setup the Civic Platform in Accela's Civic Cloud. • Provide desktop requirements documentation to Agency • Demonstrate how to login/logout and view the loaded Best Practice Templates Agency Responsibilities: • Provide timely and appropriate responses to requests for information by Accela • Arrange for the availability of appropriate Agency staff to assist with inquires and activities related to system installation, setup, testing, and quality assurance throughout the setup process • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of ability to log into the Civic Platform using the valid credentials DELIVERABLE 3: SETUP OF AGENCY USERS zedlT Solutions will setup Agency staff users based on the number of software licenses purchased to a maximum of 20 named user accounts. zedlT Solutions will deliver and discuss the Roles and Functions Matrix document, and the Agency will indicate which user group role each staff is to be assigned. For example, if Agency purchases 10 Land Management Solution licenses, zedlT Solutions will setup 10 named staff user login accounts. 9 2015 Accela Inc. Page 9 Statement of Work zedlT will set up a maximum of 20 user accounts. If more than 20 licenses have been purchased, zedlT will train Agency administrative users to create user accounts in Accela. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Create named staff user login accounts and deliver account credentials to Agency Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to provide a list of Agency user accounts and indicate which user group role the user is to be assigned. • Agency staff must provide list of user accounts based on the project plan timeline agreed to by zedlT Solutions and the Agency. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of staff user accounts are created by logging into Civic Platform with valid credentials. DELIVERABLE 4: SETUP OF BEST PRACTICE TEMPLATE CONFIGURATION The Civic Platform subscription includes turn -key best practice configurations in the specific domains of Land Management. These best practice solutions include all the record types listed below and other items needed to conduct government business, such as data items, inspections and workflow. zedlT Solutions resources will set up Best Practice Templates for permits, planning, and code enforcement per the existing data sheets. The following record types are included in the template. Building and Inspections Commercial Addition Commercial Re -Roof Residential Plumbing Residential Pool -Spa Commercial Alteration Residential Addition Residential Re -Roof Temporary Sign Commercial Demolition Residential Alteration Multi -Family Addition Permanent Sign Commercial New Residential Demolition Multi -Family Alteration Grading Commercial Electrical Residential New Multi -Family Demolition Fence Permit Commercial Mechanical Residential Electrical Multi -Family New Solar Permit Commercial Plumbing Residential Mechanical Commercial Pool -Spa Street Cut Right of Way Code Enforcement Illegal Sign Violation Abandoned Vehicle Violation Working W/O Permit Violation Home Occupation Violation Animal Violation Overgrown Weeds Violation Garbage Service Tree Violation Graffiti Removal Grading Violation Junk on Property Violation Sub -Standard Property Violation Noise Nuisance Illegal Occupancy Violation Vacant Building Violation Fence Violation Environmental Health and Inspections Adult Day Care Permit Body -Art Facility Permit Child Care Kitchen Permit Child day Care Permit With Aoolication and Renewal With Aoolication and Renewal With Aoolication and Renewal With Aoolication and Renewal © 2015 Accela Inc. Page 10 Statement of Work Commissary Permit Correctional Facility Kitchen Permit Cottage Food Permit Educational Food Service Permit With Application and Renewal With Application and Renewal W/ Registration, Application, Renewal With Application and Renewal EH Complaint EH Facility Elderly Nutrition Catered Permit Elderly Nutrition On -Site Permit Planned Unit Development Plan Amendment With Application and Renewal With Application and Renewal Farmers Market Permit Food Stand Permit Grocery Permit Home Day Care Permit With Application and Renewal With Application and Renewal With Application and Renewal With Application and Renewal Hospital Food Permit Institutional Food Permit Limited Food Service Permit Local Confinement Food Permit With Application and Renewal With Application and Renewal With Application and Renewal With Application and Renewal Meat Market Permit Mobile Food Facility Permit Nursing Home Permit Oil and Gas Permit With Application and Renewal With Application and Renewal With Application and Renewal With Application and Renewal Other Institutional Permit OWTS Permit Pool Permit Private School Lunchroom Permit With Application and Renewal With Application and Renewal With Application and Renewal With Application and Renewal Public School Lunchroom Permit Pushcart Food Service Permit Residential Care Permit Restaurant Permit With Application and Renewal With Application and Renewal With Application and Renewal With Application and Renewal School Building Permit School Cafeteria Permit Spa Whirlpool Permit Temporary Food Establishment With Application and Renewal With Application and Renewal With Application and Renewal Permit With Application and Renewal Water Well Permit With Application and Renewal Planning and Zoning Subdivision Design Review Pre -Application Meeting Annexation Preliminary Map Variance Appeal General Plan Update Final Map Rezoning Time Extension Specific Plan Planned Unit Development Plan Amendment Modification to Prior Approval Zoning Text Amendment Conditional Use Home Occupation Permit Confirmation Letter Lot Line Adjustment Revocable Permit Site Plan — Major Site Plan — Minor Final Plat Subdivision — Major Subdivision - Minor Preliminary Plat Fire Safety Fire Sprinkler System Fire Alarm System Fire Suppression System Business Licenses Annual Inspection Complaints Demolition Hazardous Material Special Event Tanks Storage Water Flow Specifically, zedlT Solutions resources will: • Log into the Agency environment to ensure the best practice configuration is successfully loaded and provide user credentials to Agency, in case Agency staff would like to view loaded configuration • Provide the Agency with the BPT Datasheet documents • Turn off/disable the record types the Agency determines will not be used during the project implementation, based on feedback submitted on datasheets. Record can be disabled for Accela Automation and/or for Accela Citizen Access • Turn off/disable the data fields the Agency determines will not be used during the project implementation, based on feedback submitted on datasheets. Data fields can be disabled for Accela Automation and/or for Accela Citizen Access. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to the Agency's request for information. • Conduct meetings via email, web conference and/or phone to demonstrate the record types and data fields disabled in environment, based on Agency feedback. Agency Responsibilities: 9 2015 Accela Inc. Page 11 Statement of Work • Provide timely and appropriate responses to zedlT Solutions requests for information. • Arrange for the availability of appropriate Agency staff to read through the Best Practice Template Datasheet documents. Agency staff must review the datasheet documents and indicate which record types and data fields the project team will disable/turnoff. • Agency staff must provide record type and data field feedback based on the project plan timeline agreed to by zedlT Solutions and the Agency. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of turned off/disabled record types and data fields by logging into Civic Platform with valid credentials. DELIVERABLE 5: WORKFLOW PROCESS AND INSPECTION GROUP DISTINCT UPDATES zedlT Solutions will provide up to thirty 30 distinct updates to the existing workflow processes and up to twenty 20 distinct updates to the existing inspection groups that are configured in the deployed Best Practice Templates. Using the Best Practice Template Datasheets, the Agency will indicate which Workflow Process and/or Inspection Groups to update. Distinct workflow process updates include renaming, adding or removing a workflow task or workflow task status result. Distinct inspection group updates include renaming, adding or removing inspection types, inspection status results, checklist items or checklist status results. Each edit, update or removal of a workflow task, workflow status result, inspection type, inspection status result, checklist item or checklist status result is considered a distinct single action change. Requests to build new workflows and inspection groups for the Best Practice Template record types is not in scope of this services package. If required, zedlT can scope the level of effort as a separate deliverable item, which may result in a Change Order. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide the Agency with the Best Practice Template Datasheet documents • Update the workflow processes (up to 30) and/or inspection groups (up to 20) in the environment, based on the Agency feedback. • Conduct meetings via email, web conference and/or phone to demonstrate the updated workflow process and/or inspection groups in environment, based on Agency feedback. Apencv Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to read through the Best Practice Template Datasheet documents. • Agency staff must provide a list of distinct workflow process and inspection group updates based on zedlT Solutions and the Agency agreed upon project plan timeline. • Agency staff must review and test all workflow processes and inspection groups configuration and provide feedback to zedlT Solutions based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: 9 2015 Accela Inc. Page 12 Statement of Work Confirmation of distinct workflow process and inspection group updates by logging into Civic Platform with valid credentials. DELIVERABLE 6: FEE SCHEDULE CONFIGURATION The Agency can request up to eighty 80 new fee items to be configured during the project implementation. zedlT Solutions will fee items using the Agency's unique fee description, such as a Deck Application fee is $200. zedlT Solutions will configure all fee items using the inherent Constant fee formula in the Civic Platform. Advanced fee item setup, such as using other fee formulas or using the advanced script engine logic, is not in scope. Examples of advanced fees include, but are not limited to, using other fee formulas such as FIXED—FEE—BY—RANGE, automatically calculating a fee item based on an inspection result, permit expiration date, or using the advanced business logic event manager scripting engine to calculate fees based on multiple application data fields. Advanced fees will be manually calculated by Agency staff and added to permit and license applications as required. If requested, zedlT can scope the level of effort as a separate deliverable item, and provide the Agency with a proposed cost for additional fee configuration services. Alternatively, Agency staff that have attended the Accela Administrator training can add the configuration of advanced fees to the Agency's environment after Go -Live using the skills and knowledge received in training. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide the Agency with the Best Practice Template Datasheet documents • Configure up to 80 new flat fee items using unique fee descriptions provided by the Agency, and the inherent constant fee formula provided in the Civic Platform. • Conduct meetings via email, web conference and/or phone to demonstrate the new fee items configured in environment, based on Agency feedback. Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to read through the Best Practice Template Datasheet documents. • Agency staff must provide a list of the new flat fee items (up to 80 items) to zedlT Solutions, which include fee description, the fee value amount, should the fee item be automatically invoiced or assessed, which record type(s) the fee item is associated to, and will the fee item be displayed in Citizen Access based on zedlT Solutions and the Agency agreed upon project plan timeline. • Agency staff must review and test all fee items configuration and provide feedback to zedlT Solutions based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of configured fee items by logging into Civic Platform with valid credentials. 9 2015 Accela Inc. Page 13 Statement of Work DELIVERABLE 7: NEW AGENCY DEFINED DATA FIELDS CONFIGURATION The Agency can request up to twenty 20 new agency defined data fields configured and associate the data elements to specific record types to ensure information is tracked per the Agency business process and municipal reports, such as Elevator ID or Roof Color. zedlT Solutions will configure each new agency defined data field using one of nine (9) data types: text, date, y/n radio button, number, dropdown list, comment text area, time, money or checkbox. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide the Agency with the Best Practice Template Datasheet documents • Configure up to twenty (20) new agency defined data fields and associate the data elements to the specific record types, based on Agency feedback • Conduct meetings via email, web conference and/or phone to demonstrate the new agency defined data fields configured in environment, based on Agency feedback. Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to read through the Best Practice Template Datasheet documents. • Agency staff must provide a list of the new agency defined data fields (up to 20) to zedlT Solutions, which include data field label, data field type, flagged as required, available in Citizen Access, indicate which service record type to associate to, etc., based on zedlT Solutions and the Agency's agreed upon project plan timeline. • Agency staff must review and test all agency defined data fields configuration and provide feedback to zedlT Solutions based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of configured agency data fields by logging into Civic Platform with valid credentials. DELIVERABLE 8: EXISTING USER GROUP PERMISSION DISTINCT UPDATES zedlT Solutions will provide up to five M distinct updates to the existing user group permissions configured in the deployed Best Practice Templates. Using the Roles and Functions Matrix document, the Agency will indicate which permissions need to be updated for the user group role. For example, if the Agency wants the inspector role to collect fees and payments, this will be an update to allow additional access to the current role defined. Each permission update, add or removal of access for a defined user role is considered a distinct single action change. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Deliver and discuss the Roles and Functions Matrix document Configure up to five (5) distinct updates to the existing user group permissions, based on Agency feedback Conduct meetings via email, web conference and/or phone to demonstrate the updated user group permissions configured in environment, based on Agency feedback. 9 2015 Accela Inc. Page 14 Statement of Work Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to read through the Roles and Functions Matrix document. • Agency staff must provide a list of the user group permission updates (up to 10) to zedlT Solutions, which include function name and identified role based on zedlT Solutions and the Agency agreed upon project plan timeline. • Agency staff must review user group configuration and provide feedback to zedlT Solutions based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of configured user group permissions by logging into Civic Platform with valid credentials. DELIVERABLE 9: NEW USER GROUP PERMISSION WITH DISTINCT UPDATES The Agency can request up to two (2) new user group permissions created, by copying or cloning an existing, defined user group deployed from the Best Practice Template with up to three 3 distinct updates per new user group permission created, such as add or removal of access for the defined user role. The newly defined user group can be associated to a named staff user account login. For example, if the Agency would like to define a new user role, such as cashier or supervisor, the zedlT Solutions will copy/clone an existing user group and create a new role with permission updates if needed. Each permission update, add or removal of access for a defined user role is considered a distinct single action change. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Deliver and discuss the Roles and Functions Matrix document • Configure up to two (2) new user group permissions by copying/cloning existing user groups deployed from Best Practice Template with up to three (3) distinct updates per new user group role created, based on Agency feedback • Conduct meetings via email, web conference and/or phone to demonstrate the new user group permissions configured in environment, based on Agency feedback. Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to read through the Roles and Functions Matrix document. • Agency staff must provide a list of the new user group permissions (up to 2) and the permission updates (up to 3) to zedlT Solutions, which include name of new user group role, which user group to copy, the function names to update based on zedlT Solutions and the Agency agreed upon project plan timeline. • Agency staff must review user group permission configuration and provide feedback to zed IT Solutions based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Confirmation of configured user group permissions by logging into Civic Platform with valid credentials. 9 2015 Accela Inc. Page 15 Statement of Work DELIVERABLE 10: ACCELA GIS SETUP zedlT will configure Accela Automation to link to and leverage the Agency's existing ArcGIS Server or ArcGIS Online (ESRI). The following are the main objectives being pursued through the implementation of the Accela GIS: • Look up permit information and parcel information from the Permitting system • View selection, location, and associated GIS information • Select one or more parcels and add new applications to the permit system In terms of specific output, the following will be executed for this deliverable: • Accela GIS configured in the Agency's support and production environments • Demonstration of operational GIS in the Agency's environments It is important to note that it is the agency's responsibility to ensure the GIS external source is available to Accela and is configured in such a way that it can be displayed in the Civic Platform. After the configuration is completed in Accela Automation to connect the Agency's GIS, if the Agency GIS does not work as expected, changes might be required in the Agency's GIS. In this case, zedlT can provide the Agency with Accela's GIS configuration documentation. zedlT is not responsible for the setup or configuration of the Agency's external GIS system. zedlT Solutions Responsibilities: • Complete required Accela GIS administration configuration to enable GIS within Agency's environments • Perform quality assurance checks on the configuration • Demonstrate that the Accela GIS is operational in the Agency's environments Agency Responsibilities: • Ensure the GIS external source is available to the Accela GIS • Ensure the GIS external source meets the requirements outlined in Accela's GIS Administrator Guide. This guide can provided to the Agency if required. • Arrange for the availability of appropriate staff for the system setup, testing, and quality assurance • Order and procure necessary hardware and non-Accela systems software as required • Provide people and physical resources based on the dates outlined in the project schedule Acceptance Criteria: • Demonstration of operating GIS in the Agency's environment DELIVERABLE 11: CITIZEN ACCESS CONFIGURATION This deliverable includes setup and configuration of the Agency municipal website branding, the online payment processing gateway for the selected supported payment vendor (Official Payments, PayFlow Pro 4.3 (PayPal), or Virtual Merchant), and up to ten 10 distinct updates to the citizen portal pages to make the pages more in line with the Agency processes per the best practice configurations. Distinct updates to the citizen portal pages include adding a pageflow component, like attachments to an existing defined pageflow setup, updating the section instructional text with agency language, including descriptive help instructions for specific agency defined data fields, or updating the online disclaimer text. Each update to the citizen portal and sections are considered a single action change. 9 2015 Accela Inc. Page 16 Statement of Work Any additional changes identified during review and testing beyond the scope identified above may be subject to a Change Order request. In terms of specific output, the following will be executed for this deliverable: zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Setup Citizen Access branding by loading two (2) banner files provided by the Agency • Configure up to ten (10) distinct updates to the citizen portal pages, based on Agency feedback • Update the specific Accela ePayment SDK with the Agency provided merchant account attributes for the selected supported payment vendor (one of those listed above) and deliver completed Accela ePayment SDK to Accela IT. • Conduct meetings via email, web conference and/or phone to demonstrate the loaded citizen access branding, citizen portal pages and sections updated and payment acceptance in environment, based on Agency feedback. Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Provide website branding files, which include the top and side banner • Arrange for the availability of appropriate Agency staff to review the branding on Citizen Access • Agency staff must provide web branding, a list of distinct updates (up to 10) and supported payment vendor information based on zedlT Solutions and the Agency's agreed upon project plan timeline. • Agency staff is responsible to work with the selected supported payment vendor (listed above) to collect the necessary information for the payment processing gateway. For example, Agency staff will need to provide zedlT Solutions information such as the Product ID, Convenience Fee values, the Payment gateway URLs and other vital information to successfully implement the payment processing gateway. • Agency staff must review and test all Citizen Access configuration and provide feedback to zedlT Solutions based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Demonstration of the operational Citizen Access functionality such as login/logout, the updated citizen portal pages and sections, and payment acceptance. DELIVERABLE 12: PROPERTY DATA UPLOAD zedlT Solutions will load the Agency reference Address, Parcel, and Owner (APO) data set into the Accela Civic Platform. Upon go live, staff will have an initial reference property data set loaded in the system available for use. When changes are required to this reference data, such as ownership changes, updates can be made directly in Accela Automation. The Agency is responsible for providing the property data in three (3) separate text files (ASCII). Address Data file Parcel Data file Owner Data file NOTE: Each separate file must be provided in a specified format consisting of specific fields in a specified order. This format, and sample templates, will be provided prior to the start of the Property Data Upload task. 9 2015 Accela Inc. Page 17 Statement of Work Data will be loaded into the environment a maximum of three (3) times. • An initial data upload will be done to facilitate Agency review and validate that APO data has been properly loaded to the Accela Civic Platform • A second run will be performed to address any defects or issues identified in the initial data upload • A third and final upload to the production environment will be performed prior to Go -Live to capture the most recent APO data available zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide the file format and sample template • Upload the provided text file into the Civic Platform, maximum of up to two (2) times into a test environment and one (1) time into the Production environment Agency Responsibilities: • Provide timely and appropriate responses to zedlT Solutions' requests for information. • Arrange for the availability of appropriate Agency staff to review the provided format and template • Provide the property data in the required format • Arrange for the availability of appropriate Agency staff to review and validate the loaded APO data based on the agreed upon project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Successfully search for and retrieve loaded APO information by logging into the Civic Platform with valid credentials DELIVERABLE 13: LICENSED PROFESSIONAL DATA UPLOAD zedlT Solutions will load a reference Licensed Professional data set into the Accela Civic Platform. Upon go live, staff will have an initial reference licensed professional data set loaded in the system available for use. When changes are required to this reference data, such as an expiration date change, updates can be made directly in Accela Automation. The Agency is responsible for providing the licensed professional data in text file (ASCII) NOTE: This file must be provided in a specified format consisting of specific fields in a specified order. This format, and sample template, will be provided prior to the start of the Licensed Professional Data Upload task. Data will be loaded into the environment a maximum of three (3) times. • An initial data upload will be done to facilitate Agency review and validate that Licensed Professional data has been properly loaded to the Accela Civic Platform • A second run will be performed to address any defects or issues identified in the initial data upload • A third and final upload to the production environment will be performed prior to Go -Live to capture the most recent Licensed Professional data available zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide the file format and sample template 9 2015 Accela Inc. Page 18 Statement of Work • Upload the provided text file into the Civic Platform, maximum of up to two (2) times into a test environment and one (1) time into the Production environment. Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information • Arrange for the availability of appropriate Agency staff to review the provided format and template • Provide the Licensed Professional data in the required format • Arrange for the availability of appropriate Agency staff to review and validate the loaded Licensed Professional data based on the agreed upon project plan timeline • Schedule appropriate Agency staff participants and meeting locations for activities Acceptance Criteria: • Successfully search for and retrieve loaded Licensed Professional information by logging into the Civic Platform with valid credentials. DELIVERABLE 14: EXPRESS HISTORICAL DATA CONVERSION zedlT Solutions will load the Agency Historical data transactions, such as completed permits, completed applications, completed licenses, or closed violation incidents. The Agency is responsible for providing the Historical Data in (up to) ten (10) separate text files (ASCII), depending on which types of data are to be uploaded. Record Base Data Address Data Parcel Data Comments Data Contacts Data Licensed Professional Data Owner Data Inspection Data Custom Field Data Workflow Data NOTE: Each separate file must be provided in a specified format consisting of specific fields in a specified order. This format, and sample templates, will be provided prior to the start of the Historical Data Upload task. One complete set of files must be provided by the Agency for each data load. Data will be loaded into the environment a maximum of three (3) times. • An initial data upload will be done to facilitate Agency review and validate that historic data has been properly loaded to the Accela Civic Platform • A second run will be performed to address any defects or issues identified in the initial data upload • A third and final upload to the production environment will be performed prior to Go -Live to capture the most recent transactional data available in the legacy system zedlT Solutions will provide and explain the Express Historical Data Conversion Document, which details the specific format required for these files. The provided data must match the format described in the document so that it can be loaded into the Civic Platform. 9 2015 Accela Inc. Page 19 Statement of Work Transactional data will be converted into a single "Historic" record type per module (ex: Building, Planning) in the Accela Civic Platform. The Historic records are to be used for lookup purposes only; these records cannot be used to generate licenses or other outputs in Accela Automation. The Agency must provide a final copy of the "to be converted" data five (5) business days prior to the "Go Live" date to accommodate the conversion process and uploading into the Production environment. It is important to note that historic data will be uploaded "As -is" as per the Accela conversion process. This means if invalid, inaccurate, or incomplete data is provided, it will be loaded into the Accela Civic Platform "As -Is". The Agency is solely responsible for all data cleanup. Cleanup must occur prior to beginning the Historical Data Conversion deliverable. In terms of specific output, the following will be executed for this deliverable Historic completed permits will be converted into a single record in the Civic Platform called "Historic". A single historic record can be available per module implemented. The following data will be populated when provided: • Base record information such as permit number, work description, date opened, date closed • Transactional property and people, including Addresses, Parcels, Owners, Licensed Professionals, and Contacts • Inspection history (not including inspection checklists) • Total invoiced, total paid, and balance All other historic data is not converted. Examples include reference people and property and relationships of those items to records, workflow and workflow history, custom data fields, inspection checklists and documents. Conversion of these items is NOT included in the standard Conversion Package, and may be addressed separately via a change order as desired by the Agency. zedlT Solutions Responsibilities: • Provide timely and appropriate responses to Agency's request for information. • Provide and explain the Express Historical Data Conversion Document • Convert the text files provided by the Agency into the Accela Civic Platform, for a maximum of up to 3 times; the provided file must be in a format described in the Express Historical Data Conversion Document Agency Responsibilities: • Provide timely and appropriate responses to zedlT's requests for information. • Arrange for the availability of appropriate Agency staff to review the Express Historical Data Conversion document. • Provide historical data files in the format specified in the Express Historical Data Conversion Document • Complete any necessary historic data clean up prior to project start up. • In process permits are to be entered manually into Civic Platform or finished in current system before the final file to be loaded to production is provided. Only completed and/or closed records will be converted. • Agency staff must review and test historical transaction conversion and provide feedback to zed IT Solutions based on the agreed upon 4 -month project plan timeline. • Schedule appropriate Agency staff participants and meeting locations for activities. Acceptance Criteria: • Historical data has been converted to Civic Platform in a single record type per module as described in the Express Historical Data Conversion Document. 9 2015 Accela Inc. Page 20 Statement of Work DELIVERABLE 15: CIVIC PLATFORM TRAINING The platform includes access to a large library of agency staff administrator and agency end user training materials in Accela's Success Community, available online and self -paced, at no additional cost. Each agency staff user can request login credentials and gain access to the entire library of training materials which include video tutorials, how-to documents, administrator and end user guides. The online training content focuses on the administration, maintenance and augmentation of the Civic Platform configuration. In addition to the online training, zedlT Solutions will provide additional training as identified below. To ensure the training curriculum can be covered within the estimated hours, the Agency staff must complete the prerequisite online training modules by Accela prior to the scheduling of the training courses. zedlT is estimating a total of 80 hours for additional Administrative and Daily User Training deliverable. These hours are broken down as follows: • 4 hours of training planning and training exercise development (zedlT) • Up to 8 hours of remote End -User training • Up to 8 hours of remote Administrator training zedlT Solutions Responsibilities: • Provide Agency the Success Community website, demonstrate how to register and login, along with how to search for and find the online training content. • Coordinate and deliver additional hours of remote training to augment online learning. Agency Responsibilities: • Select and provide the Success Community website to the staff users who will require the online training content. • Select and prepare the power -users who will be participating in the Administrative user training • Select Daily users who will be participating in the Daily user training. • Arrange the time and qualified people for the training who are critical to the project success. • Ensure that users are proficient in using PC's in a Windows environment as a prerequisite for the course. • Ensure that users are familiar with use of standard Internet browsers as a prerequisite for the course. Acceptance Criteria: • Access online training • Completion of remote training courses DELIVERABLE 16: USER ACCEPTANCE TESTING (UAT) This deliverable is comprised of the assistance zedlT Solutions will provide to allow the Agency to accept that the solution meets the requirements as documented in the Statement of Work. zedlT will assist the Agency in the testing and validation of the solution and its readiness to be migrated to the Agency's production environment for active use and will assist in transferring the solution and any required data from Support to Production. It is the Agency's responsibility to complete all online training modules and on-site training curriculum prior to beginning User Acceptance Testing. 9 2015 Accela Inc. Page 21 Statement of Work zedlT will provide support for testing, oversight, answering questions and addressing issues discovered in User Acceptance Testing. It is critical that the Agency devote ample time and resources to this effort to ensure that the system is operating per the specification identified in the deliverables above and is ready for the move to production. The testing effort will require a significant time investment by the Agency, and coordination of resources is critical. zedlT will assist the Agency as needed by providing UAT support and facilitating the completion of UAT. zedlT will address and rectify issues discovered during the UAT process as Agency staff executes testing activities. zedlT will work with the Agency to develop a test plan and deliver sample test scripts, as well as an issue log to track the progress of testing. zedlT will plan for a total of one week to complete this deliverable. If the Agency does not devote adequate time and staffing to UAT in order to completely test the solution, zedlT may opt to postpone go -live at the Agency's expense. zedlT will work diligently with the Agency to ensure this does not occur and provide several opportunities for the Agency to add additional staff and time to this effort before recommending a postponement or delay. zedlT Solutions will provide a maximum of one week (40 hours) of support for UAT and for issue resolution. In terms of specific output, the following will be executed for this deliverable: • Resolution of configuration issues identified during Agency User Acceptance Testing • Fully -tested system that is ready to move to the Agency's production environment zedlT Solutions Responsibilities: • Provide recommendations on testing strategy and provide sample test scripts • Capture a list of all configuration issues identified during UAT in a User Acceptance Issue Log • Resolution, where possible, of applicable issues identified during UAT activities Agency Responsibilities: • Provide timely and appropriate responses to zedlT's request for information • Make available the appropriate Agency key users and content experts to participate in UAT as defined and managed by Agency • Prepare test scripts for use by Agency key users • Provide zedlT with sufficient detail (including completed test scripts and system screen shots) on issues encountered to support effective and efficient issue resolution Acceptance Criteria: • Completion of UAT • Resolution of configuration issues captured in User Acceptance Issue Log DELIVERABLE 17: PRODUCTION SUPPORT The production date is the official date in which Accela Civic Platform moves from the test environment to production for daily Agency usage. This "Go -Live" date will be agreed to by both zedlT and the Agency at project inception. It may be altered only by a Change Order agreed to by both parties. In the weeks prior to moving to Production, zedlT will assist in system validation, staff preparation assistance and training, and coordination of deployment. This deliverable is comprised of the post Go Live production support assistance that zedlT will provide to address issues and provide consultative advice immediately following the move to production for daily use. 9 2015 Accela Inc. Page 22 Statement of Work zedlT will work with the Agency to identify and address issues during this period using a Post -Production Issues List. This list will be comprised only of issues related to the defined deliverables listed in this SOW, which will be addressed by zedlT. Issues that are not directly related to requirements defined during this implementation will be the responsibility of the Agency's system administrators. Examples of issues the Agency is responsible for include training issues, functional changes beyond the scope of this Statement of Work, cosmetic changes, and procedures and/or custom documentation related to the use of Accela Automation. Specifically, zedlT will not be developing or creating additional reports, conversions, interfaces, records types, workflows, and/or inspection processes that were not included in the scope of this project. zedlT will provide one week (7 calendar days) of remote production support immediately following Go -Live. After the first 7 calendar days of go -live, zedlT will disable the issue tracking list for new issues and work to resolve all remaining in scope issues. Once all issues that are not classified as a software bug are resolved, a formal meeting will be scheduled with Agency Administrators, zedlT Services Team, and the Accela Customer Response Center (CRC) for the purpose of transitioning support of future issues, questions, and known bugs to Accela CRC. In terms of specific output, the following will be executed for this deliverable: • Finalized Post -Production issues list • Transition of the Agency from zedlT Services team to Accela CRC for ongoing support. zedlT Solutions Responsibilities: • Development of a Pre -Production checklist that details the critical tasks that must be accomplished prior to moving to Production • Provide remote support post go -live as the Agency begins to use Accela Automation • Coordinate with Accela to transition the Agency to Accela Support Agency Responsibilities: • Provide timely and appropriate responses to zedlT's request for information • Provide technical and functional user support for production planning, execution, and monitoring • Assist in the development of a Pre -Production checklist that details the critical tasks that must be accomplished prior to moving to Production Acceptance Criteria: Production system is first used by the Agency for daily use PAYMENT TERMS - FIXED FEE1 zedlT Solutions will perform the Services on a fixed-price basis based on: the nature and scope of the Services and associated deliverables outlined in this SOW, the expected staffing requirements, project schedule, zedlT Solutions and Agency roles and responsibilities and the other assumptions set forth in this SOW. zedlT Solutions' total price to perform the Services and provide the Deliverables described is $35,640.00 exclusive of taxes and expenses (the "Fixed-price"). The Fixed-price is based on the information available at the time of signing and the assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW. zedlT Solutions is not financially responsible for, nor can be held accountable for third party deliverables or responsibilities. Invoice Schedule: 9 2015 Accela Inc. Page 23 Commented [Al]: Update to 3 Progress Payments Statement of Work The Fixed-price will be invoiced to the client through three (3) pre -determined separate instances. Invoice #1 will contain 30% of the total fixed price amount and will be invoiced to the client within thirty (30) days of the SoW being executed by both parties, Invoice #2 will contain 35% of the total fixed price amount and will be invoiced to the client within sixty (60) days of the project start date, and Invoice #3 will contain 35% of the fixed price amount and will be invoiced to the client upon project completion. Invoice Amounts: 1st invoice -$10,692.00 2nd invoice - $12,474.00 3rd invoice - $12,474.00 Premium Package Price AAS stem Setup $35,640.00 Setup of Land Management Best Practice Configurations Setup of Agency Staff User Accounts Workflow and Inspection Distinct Updates Fee Schedule Configuration New Agency Defined Data Fields New Record Type Configuration (Preconfigured Components Only) New License Expiration Code Configuration User Group Permission Distinct Updates New User Group Permission with Distinct Updates Accela GIS Setup Citizen Access Configuration Property Data Upload Licensed Professional Data Upload Express Historical Data Conversion Civic Platform Training User Acceptance Testing Production Support EXPENSES There is no requirement for zedlT Solutions resources to perform any onsite work. All work is to be performed remotely. Therefore, no travel or associated expenses have been budgeted for the Agency's implementation. Any requests for on-site work will require a change order to account for any reasonable and customary travel expenses incurred during the performance of services. The change order must be completed before booking any travel arrangements. CHANGE ORDERS In order to make a change to the scope of Professional Services in this SOW, the Agency must submit a written request to zedlT specifying the proposed changes in detail. zedlT shall submit to the Agency an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the Professional Services ("Change Order"). zedlT shall continue performing the Professional Services in accordance with the SOW until the parties agree in writing on the change in scope of work, scheduling, and fees therefore. Any Change Order shall be agreed to by the parties in writing prior to implementation of the Change Order. If zedlT's effort changes due to changes in timing, roles, responsibilities, assumptions, scope, etc. or if additional support hours are 9 2015 Accela Inc. Page 24 Statement of Work required, a change order will be created that details these changes, and impact to project and cost (if any). Any change order shall be signed by zedlT and the Agency prior to commencing any activities defined in the change order. It is understood that sometimes the Agency's priorities are revised requiring the Agency to place the Accela implementation on hold. The Agency must send a formal written request to zedlT in order to put the project on hold. A project can be on hold for up to 90 days without invoking a termination of this contract. After that time, zedlT can choose to cancel the rest of the Statement of Work. To finish the project will require a new Statement of Work at new pricing. The only exception to this policy is an `Act of God' such as hurricane, flood, etc. that the Agency experiences in which case no termination clause will be executed unless the Agency specifically requests it. When a project is put on hold, at minimum, zed IT will need to draft a Change Order to keep some of the zedlT's project manager's time engaged to monitor progress and to resource the project once it comes off hold. The amount of time will be negotiated on a case by case basis. Other Change Order items may be needed as a result of the delay. When a project goes on hold, project resources will be re -deployed and zedlT will need a forty-five (45) calendar day notice to re -staff the project. Resumption of the project will be dependent upon zedlT resourcing timelines. Should the Agency become non-responsive to zedlT for a term of 30 calendar days regarding continuance of the project work, zedlT can choose to cancel the remainder of the Statement of Work. EXPIRATION The scope and terms of this SOW must be executed within sixty (60) calendar days of the date of this SOW. If the SOW is not executed, then the current scope and terms can be renegotiated. ACCEPTANCE Accepted By: Accepted By: zedlT Solutions City of Hugo MN Authorized Signature Authorized Signature Gerard Duggan Name - Type or Print Name - Type or Print Vice President _ Title Title December 2, 2017 Date Date 9 2015 Accela Inc. Page 25 Statement of Work APPENDIX A: APO TO ACCELA CONVERSION GUIDE TABLES FOR APO CONVERSION The following section details the staging table specification used to load Accela Automation APO data. The following terminology and notation is used throughout the document. = Required Field Column Name Description SEQ Sequence of the column used for reference within the document Input Field Name of the field in the staging table that need to be populated to load Accela Automation Output Field Destination field within the Accela Automation Database ABPT Label Associated screen label in the Accela Best Practice Template Data Type Data Type for the column in the database Description of Data Brief description of the data element that needs to be loaded into the column 1. APO TABLES OVERVIEW This provides a high-level overview of all APO Standard tables. Table Name Table Descri tion PARCEL—BASE This table contains the base information related to the Parcel. It is also used as the source data for GIS. PARCEL—OWNER This table contains the owners associated to the Parcel. It is possible to have multiple addresses associated to one Parcel. PARCEL—ADDRESS This table contains the addresses associated to Parcel. It is possible to have multiple addresses associated to one Parcel. 9 2015 Accela Inc. Page 26 Statement of Work 2. ACCELA AUTOMATION STANDARD TABLE FOR PARCELS PARCEL BASE Table Se Input Field Outpu ABPT Label Data type Description of Data t Field 1 SOURCE_SEQ_NBR' Source_seq_n Number Unique Client Number. br Required for all APO data. The Accela Project Staff will define this number 2 L1_PARCEL_NBR' Parcel Number Varchar(24) Required for all APO data Must be unique 3 Ll—PARCEL—STATUS Parcel Status Varchar(1) Parcel Status (A or 1) Defaults to A if null. Defaults to I if not null, and not A ort 4 Ll—BLOCK Block Varchar 15 Block Number 5 1-1_BOOK Book Varchar 8 Book Number 6 L1_ CENSUS_ TRACT Census Tract Varchar 10 Census Tract Number 7 L1 COUNCIL DISTRICT Council District Varchar 10 Council District 8 1-1_EXEMPT_VALUE Exempt Value Number(15,2 Exemption Value 9 L1_GIS_SEQ_NBR GIS seq nbr Number(15) GIS number for the Parcel Display only — not linked to GIS 10 1-1_IMPROVED_VALUE Improvement Number(15,2 Improvement Value Value 11 L1_ INSPECTION_DISTRIC Inspection Varchar(255) Inspection District T District 12 Ll—LAND—VALUE Land Value Number(15,2 Land Value 13 L1_LEGAL_DESC Legal Desc Varchar(2000 Legal Description 14 Ll—LOT Lot Varchar(40) Optional validation against Standard Choice 'APO _SUBD IVIS I ONS_LOTS_s ub divisionName' 15 L1_MAP_NBR Map Nbr Varchar 10 16 L1—MAP—REF Map Ref Varchar 30 17 L1_PAGE Pae Varchar 8 18 Ll—PARCEL Parcel Varchar 9 19 L1_PARCEL_AREA Parcel area Number(15,2 20 Ll—PLAN—AREA Plan area Varchar 8 21 L1_SUPERVISOR_DISTRI Supervisor Varchar(10) CT district 22 Ll—TRACT Tract Varchar 80 23 GIS—ID GIS ID Varchar(70) Must match object ID in the Parcel layer of Agency's GIS system. 9 2015 Accela Inc. Page 27 Statement of Work Se Input Field Outpu ABPT Label Data type Description of Data t Field Defaults to Parcel Number if null. 24 1-1_SUBDIVISION Subdivision Varchar(240) If Standard Choice 'APO_ SUBDIVISIONS' exists, the values will be validated. 25 1-1_TOWNSHIP Township Varchar 10 North to South 26 L1 RANGE Range Varchar 10 West to East 27 Ll—SECTION Section Number(2) Identified by a township and a range number on the map. 28 L1_PRIMARY_PAR_FLG Primary Parcel Varchar(1) 'Y' or'N' If NULL, defaults to'Y' Fla 29 EXT—UID External Varchar(100) Unique id for use with External Unique ID APO Seq. 1, 2 and 23 are used for AGIS. 9 2015 Accela Inc. Page 28 Statement of Work —15 3. ACCELA AUTOMATION STANDARD TABLE FOR OWNERS ASSOCIATED TO PARCELS PARCEL OWNER Table Seq Input Field Output ABPT Label Field Data type Description of Data 1 SOURCE_SEQ_NBR* Source_seq_nbr Number Source sequence number, which identifies client's data. 2 L1_PARCEL_NBR* Parcel Number Varchar(24) Parcel number to associate to the owner 3 Ll–OWNER–STATUS Owner status Varchar(l) Valid values are'I' or'A'. If 'I' then T, otherwise will load A' 4 1-1_OWNER TITLE Owner title Varchar255 5 L1 OWNER FULL NAME' Owner 1 Varchar 220 Primary owner. 6 ISPRIMARY Primary Varchar(1) 'Y' for primary owner. 'N' for all other owners. If null will default to 'N.' A parcel can have multiple owners, but only one owner can be prima . 7 L1_OWNER_FNAME Owner first name Varchar(70) 8 1-1_OWNER MNAME Middle name Varchar 70 9 1-1_OWNER LNAME Last name Varchar 70 10 L1_ADDRESS1 Address 1 Varchar 40 11 L1_ADDRESS2 Address 2 Varchar 40 12 L1_ADDRESS3 Address 3 Varchar 40 13 1 1-1_CITY I City Varchar 30 14 1-1_STATE State Varchar 30 15 L1–ZIP Zip Varchar10 16 Ll–COUNTRY Owner country Varchar30 17 1-1_PHONE Phone Varchar 40 18 1-1_FAX Fax Varchar 40 19 L1–MAIL ADDRESS1 Mail address 1 Varchar 100 20 L1–MAIL ADDRESS2 Mail address 2 Varchar 40 21 L1–MAIL ADDRESS3 Mail Address 3 Varchar 40 22 1-1—MAIL—CITY Mail City Varchar 32 23 1-1_MAIL STATE Mail State Varchar 30 24 Ll MAIL ZIP Mail zip Varchar 10 25 1-1_MAIL COUNTRY Mail country Varchar 30 26 L1—TAX—ID Tax id Varchar 20 27 Ll–EVENT Event id Number 28 L1 EMAIL Email Varchar 70 29 Ll–PHONE–COUNTRY–CODE Phone country code Varchar(3) Phone number country code 30 Ll–FAX–COUNTRY–CODE Fax country code Varchar(3) Fax number country code 9 2015 Accela Inc. Page 29 Statement of Work Seq Input Field Output ABPT Label Data type Description of Data Field 31 EXT—UID External Unique Varchar(100) For use with External APO ID The following fields, combined, make up a unique owner record. Seq. 1, 5, 7, 8, 9, 19 thru 23 and 76. NOTE: Population of any of the input fields that comprise the unique owner record can designate a unique Owner record. If Seq 1, 5, 19, 22 and 23 are populated during one APO load, it might be added as a new record. If the next APO load has an input record with the exact same data for Seq 1, 5, 19, 22 and 23, but additionally has any of the other unique owner record seq fields populated, then that would be considered a different Owner record to be processed rather than updating the previous Owner record. 9 2015 Accela Inc. Page 30 Statement of Work 4. ACCELA AUTOMATION STANDARD TABLE FOR ADDRESSES ASSOCIATED TO PARCELS PARCEL ADDRESS Table Seq Input field Output Field ABPT Label Data type Description of Data 1 SERV_PROV_CODE* Serv_prov_code Varchar(15) Service provider code for the agency. 2 SOURCE_SEO_NBR* Source_seq_nbr Number Sequence number identifying agency's APO data. Required 3 L1_PARCEL_NBR* Parcel number Varchar(24) Parcel number to associate to the address when populated. 4 L1_ADDR_STATUS Address status Varchar(1) Valid values are T or'A' if T then T otherwise will load 'A' 5 L1_HSE_NBR_START Street number Number If not provided will start set to 0 6 L1_HSE_NBR_END Street number Number end 7 L1_HSE_FRAC_NBR_START Street fraction Varchar(3) When populated, start will be validated against the standard choice of 'STREET FRACTIONS' 8 L1_HSE_FRAC_NBR_END Street Fraction Varchar(3) end 9 1-1_UNIT_START Unit number Varchar(10) start 10 1-1_UNIT_END Unit number Varchar(10) end 11 1-1_UNIT_TYPE Unit type Varchar(6) When populated will be validated against the standard choice of 'UNIT TYPES' 12 L1_STR_DIR Street direction Varchar(2) When populated will be validated against the standard choice of 'STREET DIRECTIONS' 13 L1 STR NAME* Street Name Varchar 40 © 2015 Accela Inc. Page 31 Statement of Work Seq Input field Output Field ABPT Label Data type Description of Data 14 1-1_STR_SUFFIX Street suffix Varchar(30) When populated will be validated against the standard choice of 'STREET SUFFIXES' 15 L1—STR—PREFIX Street prefix Varchar 6 16 L1_STR_SUFFIX_DIR Street suffix dir Varchar(5) When populated will be validated against the standard choice of 'STREET DIRECTIONS' 17 L1—SITUS- CITY* Situs city Varchar 32 18 Ll—SITUS. STATE* Situs State Varchar(30) 19 L1—SITUS- ZIP Situs zip Varchar 10 20 1-1_SITUS COUNTY Situs county Varchar(30) 21 L1 SITUS COUNTRY Situs country Varchar(30) 22 L1_X_C00RD X coordinate Number 20,8 23 L1_Y_COORD Y coordinate Number 20,8 24 L1—ADDR—DESC Address Varchar(255) description 25 1-1_SITUS_COUNTRY_CODE Situs country Varchar(2) 2 character country code code abbreviation 26 L1—INSP—DISTRICT Inspection Varchar(255) Display only — not district linked to inspection district functionality. 72 L1_ADDRESS1 Address1 Varchar(200) Complete street address line 1 73 L1_ADDRESS2 Address2 Varchar(200) Complete street address line 2 74 L1—SITUS—NBRHD—PREFIX Situs Varchar(6) Neighborhood Neighborhood prefix prefix 75 L1_SITUS_NBRHD Situs Varchar(30) Neighborhood Neighborhood name 76 L1_FULL_ADDRESS Full Address Varchar(1024) Full, formatted address 77 EXT—UID External Unique Varchar(100) For use with ID External APO 78 L1—HSE _NBR_ALPHA—STAR House Number Varchar(20) T Alpha Start 79 L1_HSE_NBR_ALPHA_END House Number Varchar(20) Alpha End 80 L1_LEVEL_PREFIX Level Prefix Varchar(20) 9 2015 Accela Inc. Page 32 Statement of Work Seq Input field Output Field ABPT Label Data type Description of Data 81 L1_LEVEL_NBR_START Level Number Varchar(20) Start 82 L1_LEVEL_NBR_END Level Number Varchar(20) End 83 L1 VALIDATE ADDR FLAG Validate Flag VARCHAR 1 The following fields, combined, make up a unique address record. Seq. 2, 5 thru 19, 72, 73 and 77. NOTE: Population of any of the input fields that comprise the unique address record can designate a unique Address record. If Seq 2, 5,12,13, 14, 17, 18 and 19 are populated during one APO load, it might be added as a new record. If the next APO load has an input record with the exact same data for Seq 2, 5, 12, 13,14,17,18 and 19, but additionally has any of the other unique address record seq fields populated, then that would be considered a different Address record to be processed rather than updating the previous Address record. 9 2015 Accela Inc. Page 33 Statement of Work APPENDIX B: SAMPLE APO DATA FORMATS 1. SAMPLE PARCEL ADDRESS DATA .._�. .. n. r .. aa•}u:xl.�ll .. upI_r�,eE �lu_uVT,au_IN iu _II{lle_Q.[_cw� - n,.YIJ ,vw„ shn_Ii ptu_I{_te„n_. 2. SAMPLE PARCEL BASE DATA LL-uw! — ,u ftw U, v ,IIIc z� - 11 13 -Id. ` �1:f �fl I+.i pu M3lf+:.i Rd" ,dN WIr;.F . �II'Vl rr .It FMK{p.qi-I W W -Wk' }I s'IfE1 JgYY R 191 r M -DDWM W IF—. I'm tirW. t, PM CU ff'31 "r "I.A." Pt M -OL Ti :00— R I!IR m 1ti 7r :I.100WO A, -INIGa 7i4 '.Jq. ITr[R co dldw 4-�eh,SD as xi�ra :a Tl+:w1 n •,IR ca w r '. td4W[0 x'. ;d6i!)i eil •.YNl1 A NIT. 4l. ■— =V' _ Rq a1P 30l ia0(! IN Yaw IT e103 00 GT,T x ca xa :.�e soei e:� .swi ff .,m to- MW +�-iawto Kw ✓'P; Pi4i ata IAiIA,[ IT M[R N YMI ,:,.. Y. U iia IdD.Yis° awa6 rpy,5'IP,tV: {q am 'LW4 Sr 1402 {f imr .. Lzc... S Ode .1b.0Ad W Md. IT MLR ie* am, 13 W1,90 U aiB idlAl #1 3Mewi R "M ca i'MI 131OC"iAW A. X—C. }i1 wD dA LI MAIN Co MWI _II LOWM fj IUaret¢Ila AY L,""R MAR CID it Ar Lawao t. ,caw rt par w. MW a .Irddaiq II MIS LO Wht ,llotl,uour ur 2. SAMPLE PARCEL BASE DATA LL-uw! — ,u ftw U, v ,IIIc z� - 11 13 -Id. ` �1:f �fl I+.i pu M3lf+:.i Rd" ,dN WIr;.F . �II'Vl rr .It FMK{p.qi-I 1Z�MOUT NZ A��1� !rm_wq 4mt4A• Ikbw�J I:r+A1_iLMYi . �_Tplt ll•widfiyrWil.L�Gd9.L.L_!Kaii+l.frlf L'L.N;H u� J f8sM1UJ �4.ILL VwsrPdl�L I44+,., A. ltrld>A(s l,is,art`idiAr Y.:an Iqulo ' MtiiAero,mnT, earao IN I>b'� xu.11}tiwlrlu:Nq d a IS. R.'�Ilsl I� . ]Ip SwFt0/ I+Fd[}.Iltl �•FMIdW1/F.' � i IYAb nlf+SC APPENDIX C — TRAINING PLAN AND AGENDA End user and administrator training is included in this Statement of Work. The following pages present the agenda for both classes. Civic Platform End User Training The following coursework is designed to prepare clients on how to use the basic Civic Platform functions: 2015 Accela Inc. Page 34 Statement of Work • Participants will learn how to navigate the system. All concepts related to efficiently performing the necessary functions in the system will be a part of this class. • Participants will perform hands-on exercises to complete basic application processes Assumptions: • Students will be given time to attend all sessions • Students will have access to the software after training • Students will have reviewed content on Community prior to attending the training sessions Timeframe Topics Exercises Day 1 • 8.0 Overview o Login/logout Page and Space o Navigation examples ■ Tasks ■ GIS System/form online • Global Search help • Launchpad o Spaces and Pages Search examples — . Pinning and adding favorites wildcard (%) o Help o Filters/Searches/Saved searches — view various field filter Specific Record options examples • Create New Record o Intake form —APO data; Lic Prof, Contacts Search existing APO o Reference Data/Searching existing v. Adding Data on New records Record o Custom fields (form/table) — supplemental data (form/table) Create new Record o Submit — save record Contact o View existing Record detail list o Workflow Progression Workflow progression ■ Viewing the various workflow tasks exercises • Selecting a 'status' to progress workflow (next task, branch, loop or same task) ■ Back to Task Cards and assignments Day 2 • Review Day 1 material • Conditions Search existing o view existing Condition definitions o add new • Fees Enter new fee from o View — fee schedule; enter quantity default Fee Schedule o Assess — auto invoice enforced • Payment Enter payment o Pay o View receipt • Inspection Schedule an o Assign Inspection o Results 9 2015 Accela Inc. Page 35 Statement of Work • Checklist o View o complete • Complete/close Record Complete Record o Record detail o Workflow completion • GIS • Document Management o View existing documents Attach a document o Add new documents • Q & A Session • ACA Overview Software Administration Training Agenda The following coursework will prepare those users who will be managing the software with the tools and knowledge to be able to assist in configuring the system to achieve desired results. All appropriate basic setup features will be discussed. Topics Exercises • Introduction: Accela Automation • Navigation Login, Menu Bar, Admin/Daily, Modules, Preferences, Display Settings, Menu Navigation, My Navigation, On-line help, V360 Console vs Accela Automation • Access Review user IDs Organization, User Groups and Users, Functional IDs (FID'S), security types and levels • Reference Data — common information used throughout the system o People and Property Enter and search for o Address, Parcel and Owner records • Discuss Applications and Application Types (4 Levels) Naming conventions, standards and best practices • Smart Choice Groups Associating the standard information sections for each application type • Application Specific Info Associating non-standard fields to an Application Review App specific • Application Specific Info Tables info and table Creating a table to store multiple data items, such as plumbing fixtures 9 2015 Accela Inc. Page 36 Statement of Work • Workflow Setting up tasks for an Application Type Review workflow Review inspections • Inspections and Checklists Creating Inspections, Inspection Groups, Inspection results and Checklists How to Create conditions • Conditions Setting up constraints for an object, which can be used to stop or enforce an Application process • Fees Fee types, fee formulas and setting up fees • Standard Comments Creating standardized comments to be used for workflow tasks, inspections, etc. • Attachments and Document Codes Attaching documents, such as a Deed to a parcel I_1�»ZIa]PA11BYA:MA4a]kM zedlT Solutions is a professional services firm that has been developing and implementing leading edge IT solutions for clientele worldwide since 1992. As part of Group zed, zedlT has access to a knowledge base of over 300+ IT professionals housed in offices across The Globe. zedlT's team consists of multidisciplinary IT consultants who bring with them industry best practices across public and private sectors. zedlT employs full-time IT consultants with various backgrounds & capabilities such as Project Management, Business Analysis, Software Development & Configuration, Change Management, Quality Control, Solution Architecture, and Security. Implementing technology solutions is at the very core of zed's offering, throughout the last several years we have successfully implemented over 600 COTS solutions for private & public customers across North America and currently provide support & maintenance for 500 active clients. zedlT relies on its extensive IT Delivery experience to utilize a practical on -boarding process for Accela implementations. The zedlT on -boarding process helps ensure projects are completed on time and within budget, while maintaining focus on agency end-user acceptance and adoption throughout the implementation lifecycle. Project Governance Structure Our governance structure increases communication amongst stakeholders. Our project engagement has dedicated internal zedlT management and processes in place to increase efficiencies with stakeholder engagement. 9 2015 Accela Inc. Page 37 Statement of Work zed Delivefy Mwage"rtt zed CW1 Aocowt Mwipgera ent I=• „I:I: C.:ee..d PMFMFMSW fdl8� {w'*A� � did 91�M� F10�.7 zedlT resources are full-time employees. We remain committed to our resources throughout their project deployment. We use a delivery model to actively engage and support our resources. Our internal processes lower operational risks by providing appropriate training, support and management to integrate our services into a cohesive workforce. APPENDIX E — IT PROFESSIONAL SERVICES Flexible and pragmatic, with an adaptable approach to fit organizational needs, we work in partnership to understand our client's business needs. As a dedicated IT professional services vendor, we collaborate with our customers on a strategic level; delivering an approach that can support the changing needs of your organization. We have completed a wide range of IT professional service initiatives for clients across North America from Management Consulting and IT Strategy activities to Project Management, Business Analysis, Change Management, Software Development & Configuration, Quality Assurance and Security functions. 9 2015 Accela Inc. Page 38 Statement of Work PTOTv rrom- IL,IT e1,wwo, AVAI I.InINe�.,.�M /iQyM0Y16i1 a,v.7 s Onutue w - L anlr a4h*"ia w'r!rwo-nol" dove ormf As a professional services firm, we engage our clients in long term partnerships in order to maximize our delivery approach and increase value to the company. Understanding the dynamism of your organizational environment and industry makes zedlT a first point of contact for IT leadership and support. Delivering customer service and anticipating customer needs are integral to our long-lasting relationships. The value of our consulting services lies in our ability to not only provide qualified and competent individuals, but to provide the full support of a professional consulting organization with a vested interest in the long-term success of our clients. Please contact your zedlT Account Manager (Derek Porter) to learn more about the IT professional services that zedlT can provide to your Agency beyond simply an Accela implementation - 709.722.7213 x220 or by email at derek.porter(zedit.com. 9 2015 Accela Inc. Page 39 CITY OF HUGO CITY COUNCIL AGENDA REPORT TO: Bryan Bear, City Administrator FROM: Scott Anderson, Public Works Director SUBJECT: Replacement of 2006 Sterling Snowplow Truck DATE: For the City Council Meeting of December 18, 2017 BACKGROUND Included in the City's 2018 Equipment Purchasing Fund is funding for the replacement of the Public Works Department snow plow truck #206-06. Typically, the City replaces these snowplow trucks following a 10 year equipment replacement schedule. In 2016 Public Works staff recommended keeping truck #206-06 and instead replacing truck #201-08 due to mechanical issues. Truck #206-06 is a Sterling plow/dump truck that was purchased in 2006. Along with plowing snow, this truck is utilized to meet other department needs such as gravel road maintenance, park improvements, roadside ditching, paving and shouldering projects. The truck that is being specified by Public Works staff to replace truck #206-06 is similar to the trucks that the City has purchased over the past few years. Public Works staff has spent many hours researching the available makes and models from all manufacturers. Staff contacted many neighboring Public Works Departments to get their opinions on the performance and reliability of the trucks recently purchased by them. This was a great advantage when selecting a manufacture and staff is confident in the decision that was made in the past two years, especially when considering cost, performance and reliability. All of the truck and equipment prices listed below are secured through the Mn/DOT Cooperative Purchasing Venture (CPV) equipment contracts. This assures the City of Hugo will receive the best price available while providing us with necessary options to choose from. SPECIFICATION NUSS TRUCK & EQUIPMENT F�,'TRUCK Make and Model 2018 Mack AF 64FR (T) Tandem Axel Hoist Henderson/Mailhot G3 140-5-3 Engine Mack MP8-455M (455HP) Transmission Allison 4500 -RDS 6spd Suspension 40,0004 Other Equipment White cab with slate gray cloth interior, air conditioning, blacked out hood. Price $122,337.00 EQUIPMENT SPECIFICATION ASPEN EQUIPMENT Body Henderson 1596 -TA Elliptical Body Hoist Henderson/Mailhot G3 140-5-3 Underbody Plow 10' Henderson Wing Plow 8' Henderson Front Plow 12' Henderson RSP -12 f Sander Henderson Model TGS-6 Plow Controls Cirus Mako 9 Price $115,916.00 All prices include installation of equipment. TRADE-IN Staff has received a trade-in appraisal of $32,000.00 for the existing 2006 Sterling plow truck currently in operation. Staff feels this is an acceptable value for this truck and will utilize this offer if the option of selling it outright does not yield a higher value. 2 Total price for 2016 Mack GU713 SFA and snow removal equipment is: TOTAL COSTS TOTAL Truck $122,337.00 Trade in/resale of existing (>$32,000.00) -- --------- Subtotal $90,337.00 (+tax) Dump Body w/ Hoist, Snowplow Equipment and Controls $115,916.00 TOTAL OF ALL EQUIPMENT $206,253.00 (+tax) DESIRED ACTION Staff recommends that council authorize the trade-in of the 2006 Sterling and the purchase of a 2018 Mack AF 64FR (T) tandem axle chassis and equip it with the snowplow options listed above at a total cost of $206,253.00 plus applicable taxes. It will take approximately 6-7 months to receive the completed truck after ordering. Payment will be due upon delivery of the truck in the spring/summer of 2018. 3 A WSB 178 East 911 Street, Suite 200 1 St. Paul, MN 55101 1 (651) 286-84500 December 18, 2017 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Construction Pay Voucher No. 2 (Final) and Project Final Close -Out Documents Beaver Ponds Sanitary Sewer Rehabilitation Project City of Hugo, MN WSB Project No. R-010044-000 Dear Mayor and Council Members: Please find enclosed Construction Pay Voucher No. 2 and final (in triplicate) for the above -referenced project in the amount of $21,500.00. This is the final pay voucher for the project and represents the final quantities for the project and the release of the retainage on the contract. The quantities completed to date have been reviewed and agreed upon by the contractor and WSB. We recommend final payment subject to receipt of the following items: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. One-year maintenance bond. Upon approval by the City Council and receipt of the above items, final payment in the amount of $21,500.00 can be released to Geislinger & Sons, Inc., and the contract for this project will be finalized and closed out. If you have any questions or comments regarding the enclosed, please contact me at (651) 286-8463. Thank you. Sincerely, WSB & Associates, Inc. Mark A. Erichson, PE City Engineer Enclosures cc: Scott Anderson, City of Hugo Steve Duff, City of Hugo Gary Luebben, Geislinger & Sons, Inc. srb 0 Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.como K.9010044-000IAdminlCoastruction AdmiMPay VoucherslR-010044-000 CST LTR VO 2 & FNL CTY-hmcc-121817.docx CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project R-010044-000 - HUGO - Beaver Ponds Sanitary Sewer Rehabilitation Final Pay Voucher No. 2 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By County/City/Project Engineer Approved By Geislinger and Sons, Inc. December 11, 2017 Date City of Hugo Date i " L A, Contracto Date Page 1 Work Certified This Pay Voucher Work Certified To Date Contract No. Contractor: Geislinger and Sons, Inc. 511 Central Avenue South R-010044-000 Vendor No. Watkins, MN 55389 $0.001 $174,154.00 For Period: 9/23/2017 - 12/7/2017 $195,654.00 Percent Retained: 0% Warrant # Date Contract Amounts Funds Encumbered Original Contract $232,410.00 _ Original $232,410.00 Contract Changes $0.00 Additional N/A Revised Contract $232,410.00 Total $232,410.00 Work Certified To Date Base Bid Items $195,654.00 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $195,654.00 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By County/City/Project Engineer Approved By Geislinger and Sons, Inc. December 11, 2017 Date City of Hugo Date i " L A, Contracto Date Page 1 Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date R-010044-000 $12,334.00 $195,654.00 $0.001 $174,154.00 $21,500.00 $195,654.00 Percent Retained: 0% Amount Paid This Final Pay Voucher $21,500.00 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By County/City/Project Engineer Approved By Geislinger and Sons, Inc. December 11, 2017 Date City of Hugo Date i " L A, Contracto Date Page 1 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. R-010044-000 Final Pay Voucher No. 2 R-010044-000 Payment Summa No. From Date To Date Work Certified Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 07/21/2017 09/22/2017 $183,320.00 $9,166.00 $174,154.00 2 09/23/2017 12/07/2017 $12,334.00 ($9,166.00) $21,500.00 Totals: $195,654.00 $0.00 $195,654.00 R-010044-000 Fundina Cateaory Resort Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date UNF 195,654.00 0.00 174,154.00 21,500.00 195,654.00 Totals: $195,654.00 $0.00 $174,154.00 $21,500.00 $195,654.00 R-010044-000 Fundina Source Report Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pay Voucher Amount To Date To Date UNF Unfunded 21,500.00 232,410.00 232,410.00 195,654.00 Totals: $21,500.00 $232,410.00 $232,410.00 $195,654.00 Page 2 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. R-010044-000 Final Pay Voucher No. 2 R-010044-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher SCHEDULE A - SANITARY IMPROVEMENTS 1 2021.501 MOBILIZATION LS $15,000.00 1 0 $0.00 1 $15,000.00 2 2101.511 CLEARING & LS $5,000.00 1 0 $0.00 1 $5,000.00 GRUBBING 3 2104.603 ABANDON PIPE L F $10.00 375 375 $3,750.00 375 $3,750.00 SEWER 4 2105.601 DEWATERING LS $25,000.00 1 0 $0.00 1 $25,000.00 5 2105.604 GEOTEXTILE S Y $3.00 800 0 $0.00 0 $0.00 FABRIC TYPE V STREET 6 2123.610 SWEEPER HOUR $125.00 10 0 $0.00 2 $250.00 (WITH PICKUP BROOM) 7 2451.507 GRANULAR C Y $35.00 707 0 $0.00 0 $0.00 BEDDING (LV) 8 2451.509 AGGREGATE C Y $35.00 174 0 $0.00 80 $2,800.00 BEDDING (LV) CONNECT TO 9 2503.602 EXISTING EACH $12,500.00 2 0 $0.00 2 $25,000.00 MANHOLES (SAN) 10 2503.603 8" PVC PIPE L F $145.00 376 9.5 $1,377.50 385.5 $55,897.50 SEWER 20" STEEL 11 2503.603 CASING PIPE L F $525.00 70 0 $0.00 70 $36,750.00 (JACKED) TELEVISE 12 2503.603 SANITARY L F $3.00 376 385.5 $1,156.50 385.5 $1,156.50 SEWER 13 2503.603 TUNNEL PIT LS $10,000.00 1 0 $0.00 1 $10,000.00 14 2505.601 UTILITY LS $500.00 1 0 $0.00 1 $500.00 COORDINATION 15 2506.516 CASTING EACH $750.00 3 3 $2,250.00 3 $2,250.00 ASSEMBLY CONST 48" DIA 16 2506.601 SAN SEWER L F $200.00 36 5 $1,000.00 35 $7,000.00 MANHOLE 17 2506.602 CHIMNEY SEAL EACH $200.00 3 3 $600.00 3 $600.00 18 2563.601 TRAFFIC LS $2,500.00 1 0 $0.00 1 $2,500.00 CONTROL SILT FENCE, 19 2573.502 TYPE HEAVY L F $2.25 500 0 $0.00 0 $0.00 DUTY FILTER LOG 20 2573.540 TYPE WOOD L F $3.25 500 0 $0.00 0 $0.00 FIBER BIOROLL STABILIZED Page 3 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. R-010044-000 Final Pay Voucher No. 2 R-010044-000 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher 21 2573.602 CONSTRUCTION EACH $1,000.00 1 0 $0.00 0 $0.00 EXIT 22 2575.501 SEEDING ACRE $12,000.00 0.1 0 $0.00 0 $0.00 23 2575.605 SEEDING ACRE $3,000.00 0.7 0 $0.00 0 $0.00 SPECIAL RAPID 24 2575.605 STABILIZATION Yo $1.00 1677 2200 $2,200.00 2200 $2,200.00 METHOD 3 Totals For SCHEDULE A - SANITARY IMPROVEMENTS: $12,334.00 $195,654.00 Project Totals: $12,334.00 $195,654.00 Page 4 CITY OF= EST. 1906 --r 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: 2018 Water and Sewer Service Rates DATE: For the City Council Meeting of December 18, 2017 DESIRED COUNCIL ACTION Adoption of Resolution Approving a Pro Forma Financial Guide for Water and Sanitary Sewer Operations for the 2018 Fiscal Year and Establishing Service Rates. BRIEF HISTORY It has been my goal for many years to have water and sewer rates prepared by the Finance Department rather than by an outside consultant. The Finance Department has spent a considerable amount of hours this year collecting, organizing, and analyzing water usage information. With the help of Billing Clerk Jodie Guareschi and Accounting Clerk Anna Wobse, staff is now ready to recommend water rates (last adjusted in 2010) and sanitary sewer rates (last adjusted in 2013). PRO FORMA FINANCIAL GUIDE In order to develop service rates staff developed a pro forma financial guide (basically a budget) for the water and sewer departments. Staff feels that the spending items identified in the guide reflect the true and actual expenses for the services being provided. Funds for large repair items (such as pump repairs, water main breaks, lift station rebuilds) have been identified separately. The water budget includes funds to continue the radio read meter change out program. The wages portion of the operating budget includes an additional full-time maintenance worker. These funds could be redirected to providing a clerical position in public works to contend with the paperwork and increasing number of e-mails and phone calls. This would certainly free up the director's time to attend to more pressing matters. RESIDENTIAL WATER RATES The base charge will increase from $17 per quarter to $28. This revenue will offset annual depreciation and allows us to lower the usage rates paid by low-end water users. Mother Nature set a record rainfall of over 40 inches in 2016, with 28 inches falling in the spring and summer quarters. 2017 has mirrored 2016 in rainfall. Thus, it can be assumed that any usage over 29,000 gallons is attributable to residential irrigation and should command the highest rate. Water rates have been crafted around the quarterly residential usage levels from 2016 and 2017. These usage levels and recommended rates are as follows: Average Winter Usage: 11,648 gallons First 11,000 gallons billed at $1.00 per thousand gallons Average Spring Usage: 20,635 gallons Next 9,000 gallons billed at $2.00 per thousand gallons Average Summer Usage: 29,438 gallons Next 9,000 gallons billed at $3.00 per thousand gallons Average Fall Usage: 12,101 gallons Over 29,000 gallons billed at $4.88 per thousand gallons 2018 Water and Sewer Rates Memo RESIDENTIAL WATER RATES (CONTINUED_ A true conservation rate schedule seeks to reward low-end users with the lowest rate while encouraging everyone to use water efficiently. The recommended water rate schedule will allow for the recapture of all operating and depreciation expenses. However, if high-end users decide to dramatically lower their usage, or if a residential irrigation ban is imposed by the DNR, it will have an impact on overall revenues. Thus, the pro forma projects a water operating buffer of $124,847 should revenue from irrigation accounts decline by 50%. With the recommended rate schedule, all 3,121 residential accounts will experience an average annual increase of $69. MULTI -FAMILY RESIDENTIAL RATES The City has 184 Multi -Family accounts that contain 1,241 dwelling units. Previously these accounts were billed the same as single-family residential accounts. But my analysis shows that these accounts use 45% less water since their irrigation is metered separately (and billed at the highest rate). Staff is recommending just one rate level - $2.00 per thousand gallons. With the recommended rate schedule, 57 of the 184 multi -family accounts will see an average annual decrease of $70 while the remaining 127 accounts will experience and average annual increase of $51. COMMERCIAL AND INDUSTRIAL RATES The only change is in the higher base charge for depreciation. The 98 accounts in this category will only experience a $20 increase per quarter. SANITARY SEWER RATES The largest expense item in the sewer department is for sewage treatment. These charges are imposed by and paid to MCES. The Council may remember that MCES treatment charges reached an all-time high of $633,000 in 2011. The City Engineer questioned the method MCES was using to measure flow and after negotiations they agreed to adjust their methodology, resulting in treatment charges dropping to $441,000 the following year. Sanitary sewer rates were lowered so this savings could be passed on to our residents. However, these charges have crept up every year since then. For 2018, MCES charges will amount to $528,000. When combined with depreciation and funds for lift -station rebuilds, staff is recommending an increase in the SAC portion of the rate schedule. The amount charged for flow (metered water use) will remain the same. Also, residential sewer charges will continue to be based on water used in the winter quarter (January, February, and March). For residential customers, the amount per SAC unit will increase from $47 to $55. All other customers will see an increase of $2 per SAC unit. DIRECTION TO STAFF The attached resolution adopts the pro forma assembled by the Finance Department and approves the recommended rate schedules. It also directs the Finance Department to develop a pro forma financial guide and service rates on an annual basis going forward. Upon approval, a notice of the new rates will be provided to all municipal utility customers. 2018 Water and Sewer Rates Memo ACKNOWLEDGEMENT The Finance Department wishes to thank Roly Guareschi for his assistance with some lengthy and mind-boggling Excel formulas. We now have spreadsheets that can be easily updated and used for future rate -making and reporting requirements. ATTAC H M E NTS Resolution Adopting the Pro Forma and Rate Schedule Water and Sewer Pro Forma for 2018 Water and Sewer Rate Schedule RESOLUTION 2017 - RESOLUTION ADOPTING A PRO FORMA FINANCIAL GUIDE FOR WATER AND SANITARY SEWER OPERATIONS FOR THE 2018 FISCAL YEAR AND ESTABLISHING SERVICE RATES WHEREAS, the Finance Department has developed a pro forma financial guide for water and sanitary sewer operations for the 2018 fiscal year; and WHEREAS, it is necessary to provide adequate revenue for water and sanitary sewer operations as contained in the pro forma financial guide; and WHEREAS, the water and sanitary sewer service rates recommended herein reflect the true and actual expenses incurred by the city for the services being provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, as follows: 1. The pro forma financial guide for water and sanitary sewer operations for the 2018 fiscal year, attached hereto and made a part of this resolution, is hereby approved. 2. The water and sanitary sewer service rates for the 2018 fiscal year, attached hereto and made a part of this resolution, are hereby approved and shall remain in effect until altered by resolution of the City Council or until otherwise altered by law. 3. The Finance Department is hereby directed to provide notice to all municipal utility customers advising them of the water and sanitary sewer service rates approved herein. 4. The Finance Department is hereby directed to develop a pro forma financial guide and recommended service rates on an annual basis going forward. Upon roll call, the following Members voting AYE: Upon roll call, the following Members voting NAY: Whereupon said resolution was declared passed and adopted this 18a' day of December, 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk City of Hugo Water and Sewer Pro Forma Water Department 2018 Estimated Gallons Sold 1,245,168 Single -Family Residential 230,398,222 Multi -Family Residential 50,504,000 Irrigation (metered separately) 66,659,805 - Less Waters Edge Reuse (8,721,000) Commercial 15,688,075 Industrial 6,780,000 Educational 1,821,000 Total Gallons Sold Operating Revenues Sale of Water/Sewer Charges - Residential - Multi -Family - Irrigation (metered separately) - Less Waters Edge Reuse - Commercial - Industrial - Educational Total Water & Sewer Charges Hydrant Water Sales Water Meters Penalties Total Operating Revenues Operating Expenses Wages: Billing Clerk City Administrator (50%) Public Works Director (1/3) Maintenance Workers (2) Overtime Standby Pay Compensated Absences Fringe Benefits: Pera Fica Medicare Health Insurance Payments in Lieu of Health Insurance Dental Insurance Workers Compensation Supplies: Copier Lease/Overage Charges Breakroom Supplies Cleaning Supplies Motor Fuels Page 1 363,130,102 $ 823,929 $ 121,616 $ 292,252 $ (42,558) $ 33,240 $ 13,486 $ 3,203 $ 1,245,168 $ 300 $ 25,000 $ 11,875 $ 1,282,343 Sewer Department 2018 $ 874,606 $ 327,534 $ 4287 $ 35,287 $ 24,070 $ 10,519 $ 5,682 $ 1,242,411 $ 9,284 $ 9,284 $ 11,420 $ 1,253,831 $ 30,944 $ 30,944 $ 4287 $ 35,287 $ 37,175 $ 37,175 $ 61,888 $ 61,888 $ 9,284 $ 9,284 $ 7,800 $ 7,800 $ 4,000 $ 4,000 $ 186,378 $ 186,378 $ 13,678 $ 13,678 $ 11,307 $ 11,307 $ 2,644 $ 2,644 $ 27,332 $ 27,332 $ 2,550 $ 2,550 $ 2,108 $ 2,108 $ 10,927 $ 10,927 $ 70,546 $ 70,546 $ 550 $ 550 $ 750 $ 750 $ 1,940 $ 1,940 $ 2,000 $ 2,000 City of Hugo Water and Sewer Pro Forma Water Sewer Department Department 2018 2018 Uniforms $ 2,000 $ 2,000 Office Supplies $ 3,000 $ 3,000 Small Tools & Equipment $ 10,000 $ 10,000 Water Additives (chemicals) $ 50,000 $ - - Hazardous Waste License $ 260 $ - Drinking Water Brochures $ 50 $ - Water Meters (for resale) $ 25,000 $ - Water Meters (radio read installs) $ 75,000 $ - $ 170,550 $ 20,240 Repairs & Maintenance: Building Cleaning Services (contract) $ 2,500 $ 2,500 Building Repairs & Maintenance $ 8,000 $ 8,000 - Septic System Pumping $ 2,780 $ 2,780 - HVAC Repairs $ 4,400 $ 4,400 Repairs & Maintenance $ 39,600 $ 20,000 - Watermain Breaks $ 15,000 $ - - Pump Repairs (wells) $ 25,000 $ - - Lift Station Submersible Pumps $ - $ 20,000 - Lift Station Rebuilds $ - $ 40,000 Software Support Agreements $ 1,769 $ 1,769 $ 99,049 $ 99,449 Professional Services: Accounting (GASB reporting) $ 2,600 $ 2,600 Audit $ 6,900 $ 6,900 Safety Training $ 1,500 $ 1,500 Water Bacteria Testing $ 1,300 $ - Engineering - Water Plan $ 12,500 $ - Engineering - Wellhead Protection $ 5,985 $ - Legal Fees $ 2,000 $ - Sewage Treatment (MCES) $ - $ 528,283 $ 32,785 $ 539,283 Communications: Business Internet $ 750 $ 750 Cellular Phone Charges $ 3,600 $ 3,600 Computer Support - Metro Inet $ 3,615 $ 3,615 Telephone Support - Metro [net $ 360 $ 360 Postage $ 2,600 $ 2,600 SCADA System Troubleshooting $ 650 $ 650 SCADA Telephone Lines $ 345 $ 345 $ 11,920 $ 11,920 Insurance: Liability Insurance $ 13,717 $ 13,717 Property Insurance $ 7,959 $ 3,989 Auto Insurance $ 239 $ 425 $ 21,915 $ 18,131 Utilities: Electricity - Wells & Towers $ 120,000 $ - - Solar Garden Credit $ (6,220) $ - Page 2 City of Hugo Water and Sewer Pro Forma Water Sewer Department Department 2018 2018 Electricity - Lift Stations Electricity - PW Facility Gas - PW Facility Refuse Collection Other Expense: Assessment Collection Fees Gopher State One -Call Professional Memberships Travel & Training Water Appropriation Fees (DNR) Operating Expenses before Depreciation Depreciation: Depreciation Contributed Depreciation Total Operating Expenses Operating Income PW Facility Debt Service Payment Surplus Operating Income - 50% of Revenue from Irrigation Accounts $ - $ 9,100 $ 4,000 $ 4,000 $ 2,500 $ 2,500 $ 3,000 $ 3,000 $ 123,280 $ 18,600 $ 1,000 $ 1,000 $ 1,800 $ 1,800 $ 80 $ 80 $ 1,500 $ 3,200 $ 5,758 $ - $ 10,138 $ 6,080 $ 726,561 $ 970,627 $ 230,070 $ 60,253 $ 147,085 $ 169,171 $ 377,155 $ 229,424 $ 1,103,716 $ 1,200,051 $ 178,627 $ 53,780 $ 53,780 $ 53,780 $ 124,847 $ - Page 3 CITY OF HUGO, MINNESOTA WATER SERVICE RATES 1. Municipal water service rates for residential customers shall be as follows: The quarterly charge shall consist of a $28.00 depreciation charge plus: Usage up to 11,000 gallons per quarter shall be billed at $1.00 per thousand gallons or part thereof. Usage over 11,000 gallons up to 20,000 gallons per calendar quarter shall be billed at $2.00 per thousand gallons or part thereof. Usage over 20,000 up to 29,000 gallons per calendar quarter shall be billed at $3.00 per thousand gallons or part thereof. Usage over 29,000 gallons per calendar quarter shall be billed at $4.88 per thousand gallons or part thereof. 2. Municipal water service rates for multi -family residential customers shall be as follows: The quarterly charge shall consist of a $28.00 depreciation charge plus: All usage for a calendar quarter shall be billed at $2.00 per thousand gallons or part thereof. 3. Municipal water service rates for churches, educational, institutional, commercial and industrial customers shall be as follows: The quarterly charge shall consist of a $28.00 depreciation charge plus: Usage up to 5,000 gallons per quarter shall be billed at $1.00 per thousand gallons or part thereof. Usage over 5,000 gallons per calendar quarter shall be billed at $1.65 per thousand gallons or part thereof. 4. Municipal water service rates for irrigation meters shall be set at $4.88 per thousand gallons or part thereof. SANITARY SEWER SERVICE RATES Sanitary sewer service rates for residential customers, including multi -family buildings, who are connected to the city water system, and having the city water usage metered, shall be charged the sum of $55.00 multiplied by the number of Sewer Availability Charges (SAC) plus 100% of the water usage at $1.85 per thousand gallons over 9,000 gallons or part thereof per calendar quarter. The number of gallons charged for residential sewer service shall be the same for all quarters and shall be determined by the amount of water used during the winter quarter (January, February and March). 2. Sanitary sewer service rates for churches, educational, institutional, commercial and industrial customers shall be charged the sum of $16.00 multiplied by the number of Sewer Availability Charges (SAC) plus 100% of the water usage at $1.85 per thousand gallons over 3,000 gallons or part thereof per calendar quarter. 3. Sanitary sewer users not connected to the city water system shall be charged the sum of $55.00 multiplied by the number of Sewer Availability Charges (SAC), the amount so established to be charged quarterly. Rates effective January 1, 2018 MEoTROPOLITAN LUAC-MAWSAC Joint Workshop: November 6, 2017 Special Joint Workshop of the Land Use Advisory Committee and the Metropolitan Area Water Supply Advisory Committee November 6, 2017 US Bank Center — 16th Floor (Minnesota Room), 101 East 5th Street, St. Paul, MN Detailed comments The following pages include all comments recorded for each discussion question. Comments have been edited lightly for clarity and arranged loosely with similar content. L r KtV &" 0M a 4.. , e1m%ray fmlwd- M�: <�iRip• wr 1•Krh .4" alb X (DRi *AAR y 1 1 P a g e i•w�� M A.ft� � �IyK r7fPa4 ��S / �► �� M. a.f Nyry I A 4At$A WIA , " �.ra4 .4" alb X (DRi *AAR y 1 1 P a g e METROPOLITAN o LUAC-MAWSAC Joint Workshop: November 6, 2017 QUESTION 1: What opportunities and/or obstacles are there for working together? o Case study: Hiawatha golf course/Lake Nokomis (where there is an intersection of land use and Working togetherwater resource planning) • Rural • Politics 0 Agricultural • There are topics of overlap to focus on (not contentious) 0 Water for growth (context: White Bear Lake) • Focus messaging on unifying topics — what are key challenges? 0 Land use practices — new communities have access to best management practices that old communities did • Competition for money — work together on creative solutions not! • What does the process for working together look like? 0 Density requirements versus water impacts • What does the path look like for MAWSAC and LUAC working together — parallel paths? Shared path? 0 Limited authority • Stormwater — land use and water (example: Ford Plant plan) 0 Existing regulations/local ordinances • Stakeholder overlap! 0 TCAAP • Partners: o Funding, equity o Bring "Greater MSP" in the room 4 business o AWWA, Planning Association o Cities — utilities, councils (Trust in housing?) o Construction Context • City councils look at water rates as a tax • Water consumption o Chloride o City versus private wells Opportunities • New committee appointments have broad experience (elected, business owners, utility, etc.) • Better allocation of money to incentivize land use, water supply planning activities • Water conservation stewardship ethic • Incentives (not just money) • Personal expertise in both committees (marching band!) Incentives/Funding • Example: Minneapolis -St. Paul interconnections to support health, economy • State -level resources for capital investments in water aren't in the metro area • More directed grants for comprehensive planning where water issues exist Goals • What is the goal for water? At what level — local, legislative? • Uncertainty: why is Met Council doing water supply planning? • Consider upstream and downstream effects on aquifers, rivers • Address water supply, wastewater, rivers/lakes 4 Metro Water Obstacles • Expectation of growth; know constraints Different Plans • Developing communities — balance density and green space; have long-term vision for property values and water resource protection; allow development by being creative addressing constraints • Developed communities — respect existing terrain; how to deal with old infrastructure? METROPOLITAN o LUAC-MAWSAC Joint Workshop: November 6, 2017 QUESTION 2: What are your interests or concerns for land use and water supply? Density, sprawl, and how and where we develop Do you see areas of overlap? Pricing and who pays • How pricing increases viability of region. o Intersection with affordable housing (fees) 4 Don't see how tie together • Water pricing structure o Is important for development o SAC and WAC access fees o How vary o Also ability to have safe drinking water o Pay for real cost o Does new growth pay? o Fair to keep rates down and have businesses pay for that? • SAC and WAC versus drinking water prices — impact of development • Reasonable cost story to get buy in — efficiency • Negotiations between communities — who will pay? Interconnectivity and water sources • Interconnectivity regarding if can get water from another community • Interconnectivity between nearby communities; plan for failure o Burnsville -Savage example about money versus environment — will keep more opportunities across boundaries for water infrastructure • How can we use surface water instead of groundwater? • Consider where we get water from. Know that and constraints o Plan and look at river as option o Be part of discussion • Growth — s/b using/figuring out how to use surface water instead of groundwater • Lack of interconnectivity, then get well interference o Working with Farmington and county o School districts o All affects water • Mississippi River, Jordan aquifer o Land use annexation o Politics/messaging Development and natural resource protection • Land use in MUSA: farm irrigation versus supplying homes o Shallow wells depleted by farm wells • Some soils better for recharge but areas don't want development • Development/growth versus natural resources like fens • Lawns and impact — more impacts where new development • Impacts of land use development and water supply • Natural resource impact • Drinking water source protection that shares boundaries o Negative land use impact o Storm water management • Land use and soils/recharge rates — LUAC topic • Water retention ponds (wetland replacement) • Densities regarding imperviousness, runoff • Focus density/growth within MUSA • Sprawl o If have necessary water supply o Priority to increase density • Look at both how and where development is happening — use of land for increased recharge • Should talk about how develop: recharge in Anoka sandy soil and if can develop there versus recharge Lot sizes and changes • 10 -acre lots: stuck with that instead of better practices (common open space and varied density) — can change those designations • Are we setting selves up for sustainable development? Can we shift viewpoints? • Big versus small lots and conservation • Large lots going by the wayside o Millennials don't want to do yard work or snow removal and want short commute • How to create Uptown suburbs — walkable and transit • New Brighton redevelopment o Big houses on small lots o Reuse of Superfund sites o See more of that with millennials and empty nesters • See more complying with natural impacts; big lots will go away; will see division with more walk, bike • How to now: redevelopment large (10- 25 acre) lots — to accomplish efficient use of infrastructure Community engagement and education • Engagement with collar counties? Water doesn't follow boundaries • MAWSA = 11 counties; LUAC = 7 counties: mismatch • Benefit of 4 non -metro counties — upstream issues • Educate, inform, engage o Youth, businesses - need partnerships o How to work together through local example ■ Blaine built up; now those north can learn from it before changes Collaboration, coordination, and best practices • County and adjacent communities and school districts working together on land use — and water supply and transportation • Jobs -transportation; land use -water: all tied together • Are we coordinating with watershed districts? • Business, research, policy: Collaboration/partnerships • Met Council should be forefront as facilitator o Legislature o Best practices • Grants for water conservation. Water think tank, collaborate with selves • Regional best practices — land use, water treatment o Developing areas versus other types of communities are different • Get water into forecasting models o Cottage Grove and Woodbury growth will take 25-30 wells. We need to talk. 31 Page MEoTROPOLITAN QUESTION 2 CONTINUED: What are your interests or concerns for land use and water supply? Do you see areas of overlap? Innovation (like China) • Where roads go drive development — how do we ensure water supply is considered? • Draw connections among innovation, interconnectivity and innovation • Redevelopment with ponding requirements • Businesses as stewards like CHS o Know alternatives o Cost of reuse • Environmental impacts versus development, growth • Watering, smaller lots: talk about lot size for construction and landscaping • Water supply needs of farm irrigation versus residential development Reuse • Water reuse (Hugo-RCWD example) o Groundwater versus surface water o Zoning to accommodate — water storage, infrastructure o Land use + impervious + density • Reuse: Think outside the box • Water reuse, golf courses • Changing regulations related to water reuse Challenges • Land use conversation not done well at state level • Gaps in institutional structure that precludes decisions o Lead to good decision made o How work together (collaboration) o Who initiates and supports? • We don't know what's 10 years out (i -phone example) LUAC-MAWSAC Joint Workshop: November 6, 2017 4 D MEoTROPOLITAN LUAC-MAWSAC Joint Workshop: November 6, 2017 QUESTION 3: What resources might be leveraged to better connect land use and 0 Coordinate agencies — make it easier to do the right thing water supply planning? 0Connecting people to conservation and overuse of aquifers in the summer Goals Re -look at things we take for granted Maximize infrastructure in place Protect our aquifers Lawns and watering Public concern for green lawns Require hi -efficiency sprinkler systems Maybe conditional "restrictions" or "limits" in some areas Growth and water supply • Tie growth to water supply • Setbacks, density, compact development 4 impact on water • Can we get water to support growth? • Realistic growth goals tied to water supply • Multifamily development (up) = less water use per capita • Does water lead us to change comp plans? Population growth? • Water emergencies are a real possibility!! Funding • Who pays for infrastructure (developers pay)? • Where's the money? • Identify new financial resources or reallocate • Funding? • High return on investment (ROI) to allocate money? • A united case for where money should go? • Communities highlight areas of most need/concern? Connections and local control • Cities (elected officials) want to "control" own water • How do we connect communities together? Common treatment systems? • Interconnect municipal systems as a group • We can still plan for future — we are luckv!!! • Importance of connecting dots: land and water use • We're all in this together! • "Arizona has a water problem" [we don't] • Connections o Housing -land use o Water supply o Drinking water, storm water, waste water are connected o Erosion/storm water o Collection of local/state/federal issue Identify the problem So many permits required; make it easier to do the right thing Multiple agencies manage water Land development and regulatory requirements • Economics of land development --) changing regulatory requirements • Regulatory requirements (stormwater) and covering infrastructure costs • Land values directly related to policy • How to build lots that reduce irrigation needs? • How do we allow land development more smartly? • Impact of lot size: Impervious, infrastructure spending How do we clean up existing systems? How do you develop near water? • Zoning with water in mind (quality/quantity) • We should develop away from water • Long-term proactive policies • Policies that avert future failure (problems today from lack of past policies) • Zoning • Buffer zones or parkland? • Tying in with WMOs • Federal — waters of the U.S. • Watershed districts • Source water protection Community engagement and education • Community engagement --) Businesses and residents about the issues and what they can do. Inform and engage (community ambassadors) • Educate local officials about water issues • Keep and continue engagement outside of planning cycle • Ambassadors — build mass of grassroots support • Conversations outside board rooms/chambers • Work with media to get work out — best practices, consequences • Public education campaign on water • Work with schools and educators • Introduce new/existing technologies to Minnesota: consumers, educators • Prove the concepts (they work!) • Need to understand: what is the urgency of the situation? For example: Hugo Water Summit with surrounding communities • Open dialog with residents on water impacts • Connect local elected to their legislators • Consumer education: create demand • Educate local building officials on water reuse • Water conservation education 51 Page MEoTROPOLITAN QUESTION 3 CONTINUED: What resources might be leveraged to better connect land use and water supply planning? Water supply alternatives • Consider a Plan B — alternative/contingencies; for example, City of Ramsey "Plan B" thinking • Always a backup water system! • Incentives/advantages to hooking up to Minneapolis or St. Paul water supply • Encourage local governments to be proactive about water treatment Treatment plants and septic • Sub -regional water treatment plants • Future treatment plants? Who plays? (NE metro) • Will we someday eliminate private septic? If so, how do we get there? Conservation and reuse • Look at potential for reuse — don't just ship it downstream • Best practice approach on re -use • Impact of conservation and reuse • Reuse water — how to at local level Connect the dots • Connect the dots for state -level elected • Cost -benefit of conservation approaches • Flip the conversation • Bring in all partners in this discussion • Multiple regulating agencies • Staff expertise — varies across agency/city • Leverage lessons from previous contamination issues • Connecting the dots between land use and water • Incorporate water concerns into land use planning Know this • Risk management; water never "pure" • Knowledge/data to set good development policies • Contaminants of emerging concern (the more we know...) • Interconnectedness — emergency management • Diminishing returns for water treatment • Drinking water has higher need for treatment than other uses • Cost of cleanup: Avoid future costs; Think differently LUAC-MAWSAC Joint Workshop: November 6, 2017 6 D METROPOLITAN LUAC-MAWSAC Joint Workshop: November 6, 2017 QUESTION 4: What outcomes do you want to see come out of more collaboration? Look toward 2040 and needs long-term; need to plan for that More data/research Looking at regional water usage and land planning and expectations for each area • Coordinate developing policy/recommendations • Need to look at water chapters of comprehensive plans and see trends Fluid comprehension between land use planning and water usage • More data for better outcomes LUAC would like to make more concrete recommendations on water • Need water supply and quantity data Need to tie land use and water planning together earlier • Unified direction on planning, water planning, reuse, reduction, etc. Cost of systems Need to look at what current approaches to land use planning have been successful • Look at the long-term costs of the land use/density planning we have How can we do land use planning better for water • Rigidity of systems impacts future land use decisions Information/focus for political decisions • Need more metro focus on water needs at the capitol Promote BMP changes for better protection • Need land use changes in Minnesota River basin; agriculture impacting water quality • Redevelopment challenges and how we address this • Need to get municipalities along the rivers to restore that land to more natural condition • Change people's perspectives on green grass Develop strategies around conservation Conservation - what are the ramifications of less water in the system? Coordinate planning • Need to talk together about land use and implications on water use • Provide a unified direction on water reduction, reuse and retention • More efficient collaboration across jurisdictions • Mirrored strategy for land use and water — similar to wastewater Provide unified outreach • Need more outreach with schools for better outcomes • Need locally appointed ambassadors for engagement/better outcomes • Need to understand larger systems — need ambassadors to engage residents to get great outcomes • It seems that land use recommendations will be more dependent on water availability in the future; collaboration and communication is/will be key. Promote incentives • Incentives (solution based): o Tax base o Residents o Businesses • Solution -based incentives that create immediate returns Direction for Council • Define how these groups can provide direction to Council • Support convening conversations in this area 71 Page Special Joint Workshop of the Land Use Advisory Committee and the Metropolitan Area Water Supply Advisory Committee November 6, 2017 US Bank Center — 16th Floor (Minnesota Room), 101 East 5th Street, St. Paul, MN Observers Barb Huberty and Charlie Vander Aarde Participants Jon Commers, Land Use Advisory Committee (LUAC) Chair Sandy Rummel, Metropolitan Area Water Supply Advisory Committee (MAWSAC) Chair Phil Klein, LUAC and MAWSAC Randy Ellingboe, MAWSAC Jeff Berg, MAWSAC Joe Richter (attending in place of MAWSAC member) Steve Schneider, MAWSAC Jamie Schurbon, MAWSAC Bill Droste, LUAC Karl Drotning, LUAC Jamil Ford, LUAC Chip Halbach, LUAC Marvin Johnson, LUAC Elizabeth Wefel, LUAC Staff Leisa Thompson Beth Reetz Sam Paske Lisa Barajas Debra Detrick Judy Sventek Ali Elhassan Lanya Ross On Monday, November 6, 2017, members of the Land Use Advisory Committee (LUAC) and the Metropolitan Area Water Supply Advisory Committee (MAWSAC) met to start a conversation among members of the Land Use Advisory Committee (LUAC) and the Metropolitan Area Water Supply Advisory Committee (MAWSAC) about connections between regional land use and water supply planning, to strengthen both committees' work. TY 5T9 L E 5 W -C F., 7HEe�-rsF,. OF CfiP1.« -; . /films' Ij���1��t, ►h.: ! - . ' T hiLff CcY;� jraf',:- 9AVt TEIL, �`f�SSUJ OVERVIEW AGENDA Special Joint Workshop of the Land Use Advisory Committee (LUAC) and the Metropolitan Area Water Supply Advisory Committee (MAWSAC) W&W0114 To start a conversation among imembers of the Land Use Advisory Committee (LUAC) and the Metropolitan Area Water Supply Advisory Committee (MAWSAC) about connections between regional land use and water supply planning, to strengthen both committees' work. OUTCOMES 1. LUAC and MAWSAC members get to know one another and begin working together 2. Creation of a shared vision and momentum for working together 3. Identification of areas of overlapping i nterest/concern DISCUSSION The bulk of the workshop was spent discussing four questions developed with input from a design group, including LUAC Chair Jon Commers, MAWSAC Chair Sandy Rummel, LUAC and MAWSAC member Phil Klein, and Metropolitan Council staff. Staff included Leisa Thompson, Beth Reetz, Ali Elhassan, Lisa Barajas, Judy Sventek, Debra Detrick, and Lanya Ross. The questions were: 1. What opportunities and/or obstacles are there for working together? 2. What are your interests or concerns for land use and water supply? Do you see areas of overlap? 9:10 Committee Chairs 3. What resources might be leveraged to better connect land use and water supply planning? 9:20 Discussion 4. What outcomes do you want to see come out of more collaboration? 10:05 Break 10:25 Discussion WRAP.UP & NEXT S The meeting ended with a discussion of next steps: 11:10 Report Out Hear what land use and water staff are doing as links between the committees 11:49 Wrap-Up/Next Steps • Digest information and further discuss it • See the perspective of businesses and research how they could help make decisions Do visioning planning • In the comprehensive planning process, identify key decisions the Council and agencies will make. 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NocES5— F!AVE Tt}L PWTA1FFS- F_WcA&E $uS/NESS CUwMX77C& —' One Ernie even{s, me.+ bl, eq nle , WR/t G- INPORlvy (M After sharing ideas, committee members highlighted some key topics of interest. Examples of ideas that rose to the top include: • Have this discussion to inform the next comprehensive plan process • Work with partners — engage business, construction (leverage one-time events, members' experience) • Share information '_�v\vy-vC (u `/�� -49 Cnmr • .(TA rkau.'t,rut+a+S {o �rnv� a- 0.b � � ���` - ,G, �-`b�C �JCJ f-ky�afS.�✓1iC1S �J - C�hVCA-�'Gv,l �'1fG1.1-Nn CCtrEa �7V�twy �S - C �4t yz(-1 crc 10.��x� C4ti�+2w'3rL-Nh+ • idcLly `�+v-+arci5 J — 'L7c�t �'`?iOG. 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L.r1,6d.t�rrrcll�y.s �dar P an��� ■ • Information/focus for political discussion • Promote BMP changes for better protection • Develop strategies around conservation • Coordinate planning • Provide unified outreach • Promote incentives • Direction for Council December 2017 December 2017 JanuaryT Su Mo Tu We Th FWe r Sa Su Mo Tu We Th Fr 5a 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 26 27 28 29 30 Dec 1 2 3 4 5 6 7 8 9 7:OOpm City Council Meeting 10 11 12 13 14 15 16 7:OOpm Parks 5:30pm Holiday Party i (American Legion) 17 18 19 20 21 22 23 1:OOpm Historical 6:30pm BOZA 7:OOpm City Council Meeting Commission 7:OOpm Planning S:00pm EDA Meets Commission 24 25 26 27 28 29 30 S:OOpm Burger Night (Hugo Legion) 31 Jan 1, 18 2 3 4 5 6 Meetings in green are posted/scheduled meetings. 1 12/14/2017 1:04 PM January 2018 January 2018 February 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 31 Jan 1, 18 2 3 4 5 6 New Year's Day 7 8 9 10 11 12 13 7:00pm Parks 6:30pm BOZA 7:00pm Council Meeting, 7:00pm Planning Commission 14 15 16 17 18 19 20 MILK Hdiday 1:00pm Historical Commission 5:00pm EDA Meets 21 22 23 24 25 26 27 5:00pm Burger Night 6:30pm BOZA (Hugo Legion) 7:00pm Planning Commisison 28 29 30 31 Feb 1 2 3 7:00pm Proposed Goal Setting Meetings in green are posted/scheduled meetings. 2 12/14/2017 1:04 PM