HomeMy WebLinkAbout2018.01.08 CC Packet00
14654 Fitzgerald Avenue North - Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. December 14, 2017 Holiday Party
2. December 18, 2017 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
AGENDA
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, JANUARY 8, 2018 — 7 P.M.
1. Recognition of Yellow Ribbon Network Sponsor of the Year Mark Schwope
2. Swearing in of New Assistant Chief David Jensen
3. Swearing in of Firefighters Andy Luchsinger, Matt Drew, and Jason Palmquist
4. Presentation of Certificate of Appreciation for Retired Firefighter Jim Fordham
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approval of Claims
2. Approve Appointment of Becky Petryk as Acting Mayor
3. Approve Appointment of WSB and Associates as City Engineer
4. Approve Appointment of Landform as City Planner
5. Approve Appointment of Johnson & Turner as City Attorney
6. Approve Appointment of Springsted, Inc. as Financial Advisor
7. Approve Appointment of Fire Chief Kevin Colvard as Emergency Management Director
8. Approve Appointment of US Bank as Depository for City Funds
9. Approve Appointment of The Citizen as Official Newspaper
10. Approve Appointments to Hugo Firefighter Relief Association
11. Approve Resolution on Statutory Tort Liability Limits
12. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission
13. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of
the Parks and Recreation Commission
14. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission
15. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA
16. Approve Appointment of Tom Weidt as the City Council Representative on the Board
of Zoning Appeals and Adjustments
17. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
18. Approve Animal Control Service Contracts with Companion Animal Control and
Otter Lake Animal Hospital for 2018
19. Approve Reduction in the Letter of Credit for DR Horton for Clearwater Cove 1St
Addition
20. Approve Reduction in the Letter of Credit for DR Horton for Clearwater Cove 4th
Addition
21. Approve Acceptance of Improvements for D.R. Horton for Clearwater Cove 1 st, 2nd
and 3rd Additions and Oneka Parkway Extension
22. Approve Release of the Letter of Credit and Escrow for Everton Investment/Pratt
Homes for Fable Hills 4th Addition
23. Approve Reduction in the Cash Escrow for The Excelsior Group for Adelaide Landing
Phase Site Grading
24. Approve Reduction in the Letter of Credit for The Excelsior Group for Adelaide
Landing 1St Addition Street and Utilities
25. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve for Fish Fry
on March 23, 2018
26. Approve Extension of Temporary Employment for History Intern Olivia Schiffman
H. PUBLIC HEARING
1. Vacation of Ponding and Flowage Easement
I. UNFINISHED BUSINESS
1. Update on the White Bear Lake Lawsuit
J. NEW BUSINESS
Schwieters Concept Plan
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
Update on Yellow Ribbon Network
M. ADMINISTRATIVE PRESENTATIONS
1. Schedule Hugo Fire Annual Awards Dinner for Saturday, January 20, 2018
2. Reminder of Council Goal Setting Session on Monday, January 29, 2018
3. Schedule Retirement Party for Steve Duff on Tuesday, January 30, 2018
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JANUARY 8, 2018
D.1 Approval of Minutes for the December 14, 2017 Holiday Party
D.2 Approval of Minutes for the December 18, 2017 City Council Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Recognition of Yellow Ribbon Network Sponsor of the Year Mark Schwope
Over the past year, Mark Schwope has been a generous donator to the Yellow Ribbon Network.
The Council will recognize Mark Schwope's contributions and present him with the Burger
Night of the Year Award.
F.2 Swearing in of New Assistant Chief David Jensen
At its December 4, 2017, meeting, Council approved David Jensen as the new Assistant Chief
after the retirement of Jim Fordham. David Jensen will be sworn in as Assistant Chief on the
Hugo Fire Department.
F.3 Swearing in of Firefighters Andy Luchsinger, Matt Drew, and Jason Palmquist
At its December 4, 2017, meeting, Council approved Andy Luchsinger, Matt Drew, and Jason
Palmquist as regular firefighters after completing all the necessary probationary requirements.
Luchsinger, Drew and Palmquist will be sworn in as firefighters on the Hugo Fire Department.
F.4 Presentation of Certificate of Appreciation for Retired Firefighter Jim Fordham
At its December 4, 2017, meeting, Council approved the retirement of Assistant Chief Jim
Fordham. Council will present Fordham with a Certificate of Appreciation for his ten years on
the Hugo Fire Department.
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G. 2 Approve Appointment of Becky Petryk as Acting Mayor
Each year, the Council appoints a member of the Council for the position of Acting Mayor. On
behalf of Mayor Tom Weidt, City staff recommends approval of the appointment of Council
Member Becky Petryk as Acting Mayor for the year 2018.
G. 3 Approve Appointment of WSB and Associates as City Engineer
WSB Engineers has been the City Engineer for the past 14 years. Recently, Mark Erichson has
handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water
resource engineer. WSB Engineers is requesting to continue to provide this service to the City at
the revised rate schedule as enclosed. City staff recommends approval of the appointment of
WSB Engineers and Mark Erichson as the City Engineer for 2018.
G. 4 Approve Appointment of Landform as City Planner
Kendra Lindahl from Landform has worked over the past 15 years as the City Planner. Landform
would like to continue to provide this service to the City at a revised rate schedule. City staff
recommends approval of the appointment of Kendra Lindahl as the City Planner/Planning
Consultant for the year 2018.
G. 5 Approve Appointment of Johnson & Turner as City Attorney
City Attorney Dave Snyder has served the City with the law firm of Turner & Johnson for the
past five years. Turner & Johnson would like to provide legal services to the City at the same
rate schedule. City staff recommends approval of the appointment of David K. Snyder and the
Turner & Johnson Law Firm as the City Attorney for the year 2018.
G.6 Approve Appointment of Springsted, Inc. as Financial Advisor
Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of
the Springsted, Inc. team have served the City very well over the years on a wide variety of
projects. City staff recommends approval of Paul Steinman, Mikaela Huot, and Nick Dragisich,
from Springsted, Inc., as the City's financial advisors for the year 2018.
G.7 Approve Appointment of Fire Chief Kevin Colvard as Emergency Management
Director
Each year, Council appoints a member of the City staff to serve in the role of Emergency
Management Director. For the past decade, the Fire Chief has served in this position. City staff
recommends the appointment of the Fire Chief Kevin Colvard as the City's Emergency
Management Director for 2018.
G.8 Approve Appointment of US Bank as Depository for City Funds
Each year, Council selects a depository/bank for the deposit of City funds. For many years,
Council has selected the local Hugo branch of US Bank. City staff recommends the approval of
U.S. Bank -Hugo as the official depository for City funds for 2018.
G.9 Approve Appointment of The Citizen as Official Newspaper
Each year, Council selects a newspaper as the official publication for all public notices and
publishing of ordinances. For the past nine years, the City Council appointed The Citizen as the
City's new official newspaper, and The Citizen would like to continue to provide this service at a
slightly increased rate. City staff recommends Council approve The Citizen as the City's official
newspaper for 2018.
G. 10 Approve Appointments to Hugo Firefighter Relief Association
Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo
Fire Department Relief Association Board. Council must appoint two elected or appointed
members. City staff recommends appointment of Mayor Tom Weidt, with Councilmember
Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex -officio
members of the Hugo Fire Department Relief Association Board.
G. 11 Approve Resolution on Statutory Tort Liability Limits
In the late 1990's, the League of Minnesota Insurance Trust required each City that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of the coverage purchased. At that time, the City Council opted not to waive the
statutory limits. LMCIT required each member city to reaffirm their position regarding these
limits. Currently these limits are $ 500,000 per claimant and $ 1, 500,000 per occurrence. Staff
recommends Council approve the resolution on statutory tort limits.
G.12 Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission
Annually, Council appoints a member of the Planning Commission to serve as the Chair, and the
Commission appoints the Vice Chair. Bronwen Kleissler has been serving as the Chair of the
Planning Commission since August, 2015. Staff recommends Council approve the
reappointment of Bronwen Kleissler as the Chair of the Planning Commission.
G.13 Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice
Chair of the Parks and Recreation Commission
Annually, the City Council appoints members of the Parks Commission to serve as Chair and
Vice Chair. Dave Strub has served as Chair of the Parks and Recreation Commission since
November, 2016, and Cathy Moore-Arcand has served as vice chair since January 2017. City
staff recommends reappointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair
for the Parks and Recreation Commission for 2018.
G.14 Approve Appointment of Cynthia Schoonover as Chair of Historical Commission
Annually, the City Council appoints a member of the Historical Commission to serve as the
Chair of the Commission. Cynthia Schoonover has served as the Chair of the Commission for the
past several years. Staff recommends Council the reappointment of Cynthia as the Chair of the
Historical Commission for 2018.
G.15 Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on
the EDA
Annually, Council appoints two representatives from the Hugo City Council to serve on the
Economic Development Authority (EDA). Staff recommends Council appoint Mayor Weidt and
Council Member Klein to continue to serve as the Council Representatives on the EDA for 2018.
G.16 Approve Appointment of Tom Weidt as the City Council Representative on the
Board of Zoning Appeals and Adjustments
Annually, the Hugo City Council appoints a member of the Planning Commission, City Council,
and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed
to serve another year on the Board as the City Council Representative. Staff recommends
Council approve reappointment of Tom Weidt as the City Council representative to serve on the
Board of Zoning Appeals and Adjustments for another one-year term.
G.17 Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
Annually, Council approves appointment of Chair of the Board of Zoning Appeals and
Adjustments. Staff recommends Council reappoint Board Member Tom Weidt as Chair of the
Board of Zoning Appeals and Adjustments.
G.18 Approve Animal Control Service Contracts with Companion Animal Control and
Otter Lake Animal Hospital for 2018
Since July 2013, Companion Animal Control and Otter Lake Animal Hospital have been
providing animal control services to the City. Staff recommends continuation of the current
contracts with Companion Animal Control and Otter Lake Animal Hospital for 2018.
G.19 Approve Reduction in the Letter of Credit for DR Horton for Clearwater Cove 1st
Addition
DR Horton, developer, has requested the City reduce the letter of credit being held for
Clearwater Cove lst Addition. Senior Engineering Technician Steve Duff has inspected the work
and recommends the letter of credit being held for the constructed improvements in Clearwater
Cove 1st Addition be reduced to $235,857.43. This is a reduction to 10% of the original letter of
credit in the amount of $2,358,574.38.
G.20 Approve Reduction in the Letter of Credit for DR Horton for Clearwater Cove 4th
Addition
DR Horton, developer, has requested the City reduce the letter of credit being held for the
Clearwater Cove 4th Addition. Senior Engineering Technician Steve Duff has inspected the work
and recommends the letter of credit being held for the constructed improvements be reduced to
$49,731.11. This is a reduction to 10% of the original letter of credit in the amount of
$497,311.00.
G.21 Approve Acceptance of Improvements for D.R. Horton for Clearwater Cove 1st, 2nd
and 3rd Additions and Oneka Parkway Extension
D.R. Horton has requested the City accept the improvements for Clear Water Cove 1 st thru 3rd
Addition and Oneka Parkway Extension. Senior Engineering Technician Steve Duff has
inspected the work and recommends the City accept the improvements. Acceptance of the
improvements will start the one year warranty period.
G.22 Approve Release of the Letter of Credit and Escrow for Everton Investment/Pratt
Homes for Fable Hills 4th Addition
Everton Investments, developer, has requested the City release the letter of credit being held for
the Fable Hills 4th Addition (LOC # 4935-82). Senior Engineering Technician Steve Duff has
inspected the work and recommends the release of the letter of credit being held and any escrow
for the constructed improvements in the Fable Hills 4th Addition.
G.23 Approve Reduction in the Cash Escrow for The Excelsior Group for Adelaide
Landing 11t Addition Site Grading
The Excelsior Group, developer, has requested the City reduce the cash escrow being held for
the Adelaide Landing 1" Addition. Senior Engineering Technician Steve Duff has inspected the
work and recommends the reduction of the cash escrow being held for the site grading in the
Adelaide Landing 1St Addition be reduced to $68,400.00. This is a reduction to 40% of the
original cash escrow in the amount of $171,000.00.
G.24 Approve Reduction in the Letter of Credit for The Excelsior Group for Adelaide
Landing Phase 1 Street and Utilities
The Excelsior Group, developer, has requested the City reduce the letter of credit being held for
the Adelaide Landing 1 st Addition. Senior Engineering Technician Steve Duff has inspected the
work and recommends the letter of credit being held for the constructed improvements be
reduced to $1,758,080.82. This is a reduction to 59% of the original letter of credit
$2,979,798.00.
G.25 Approve Lawful Gambling Exempt Permit for Church of St. Genevieve for Fish Fry
on March 23, 2018
The Church of St. Genevieve is requesting approval of a Lawful Gambling Exempt Permit for
their annual fish fry to be held on March 23, 2018. Staff recommends Council approve the
Lawful Gambling Permit for Church of St. Genevieve.
G.26 Approve Extension of Temporary Employment for History Intern Olivia Schiffman
At its May 15, 2017, meeting, Council approved the hiring of Olivia Schiffinan as a History
Intern. Olivia has been assisting the Historical Commission in the organization of historical data
and researching the history of the Hopkins Schoolhouse in preparation of making a
recommendation on its future. Staff recommends Council approve a six-month extension for
History Intern Olivia Schiffinan.
H.1 Public Hearing on Vacation of Ponding and Flowage Easement for Rock Ridge, LLC
Rock Ridge, LLC. is requesting a vacation of the existing ponding and flowage easement located
on property generally located north of 157th Street North and east of TH 61. Staff is comfortable
with the applicant's requests to vacate the ponding and flowage easement and recommends
approval of the notice to vacate the easement.
I.1 Update on the White Bear Lake Lawsuit
Staff will provide Council an update on the White Bear Lake Lawsuit.
J.1 Schwieters Concept Plan
Schwieters Properties, LLP, is seeking comments on a sketch plan for an industrial development
including a 108,000 square foot manufacturing building, with associated outdoor storage, a
45,000 square foot warehouse building, a 17,000 square foot office building, and a 13,000 square
foot office building. The property totals approximately 30 acres with 11 acres of wetland
throughout the site. The property is zoned Business Park (BP) and is guided as Business Park
(BP) in 2030 Comprehensive Plan. Staff recommends the City Council provide feedback on the
project in regards to the site layout and exterior storage.
L.1 Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon
Network activities held recently.
M.1 Schedule Hugo Fire Department Annual Awards Dinner for Saturday, January 20,
2018
The City Council has been invited to attend the Hugo Fire Department Annual Awards Dinner
on Saturday, January 20, 2017. The event will be held at the Hugo American Legion beginning
with social hour at 5 p.m. Staff recommends Council schedule the Awards Dinner as a meeting
if they wish to attend.
M.2 Reminder of Council Goal Setting Session on Monday, January 29, 2018
The Council has scheduled their annual goal setting session for Monday, January 29, 2018. The
meeting will take place in the Council Chambers at 7 p.m.
M.3 Schedule Retirement Party for Steve Duff on Tuesday, January 30, 2018
At its October 16, 2017, meeting, Council approved the retirement of Senior Engineering
Technician Steve Duff effective January 31, 2017. Staff would like to hold the retirement party
for Steve on Tuesday, January 30, 2018, from 2-4 p.m. in the Oneka Room at City Hall. Staff
recommends Council schedule the retirement party as a meeting if they wish to attend.
N. Adjournment
MINUTES FOR THE HUGO CITY COUNCIL
CITY OF HUGO HOLIDAY PARTY
THURSDAY, DECEMBER 14, 2017
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Staff, Consultants, Commission Members
The Hugo City Council attended the City of Hugo Christmas Party held at the Hugo American
Legion with social hour at 5:30 p.m. and dinner at 6:30. Approximately 80 staff, consultants, and
commission members attended this event.
Respectfully submitted,
Michele Lindau
City Clerk
MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 18, 2017
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer
Mark Erichson, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, and City Clerk
Michele Lindau#
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Minutes for the December 4, 2017, Council Meeting hh
Miron made motion, Klein seconded, to approve the minutes fore Co ncil meeting held on
December 4 2018 as resented. # °11
'
All ayes. Motion carried
Approval of the Agenda
Weidt made motion, Petryk seconded, to approve the agenda as amended by removing John
Pontrelli's reappointment to the Parks Commission from the Consent Agenda and adding a
presentation from Oneka Elementary on their blanket project for the Yellow Ribbon Network.
All Ayes. Motion carried
Update on Yellow Ribbon Network and Recognition of Sponsors
Klein thanked all the Burger Night sponsors and invited Mark Schwope, the 2017 Sponsor of the
Year, to speak.
Mark explained his ownership of a donut trailer and how he donates 10 % of those proceeds to
the YRN as well as a percentage of his sales from real estate. Mark talked about his past that has
led him to understand the importance of having an organization like the YRN. The Council
thanked him for his contributions.
Klein thanked all the 2017 Yellow Ribbon Sponsors. He presented Certificates of Appreciation
to Mueller Memorials and the Hugo Lions Club. Receiving certificates but not in attendance
were: Hugo America Legion, Wilson Tool, Senate District 38, Hugo Public Works, Midwest
Realty, Title Smart, Boyds Promotion, Xcel Energy, Oneka Ridge Golf Course, Dan Gallatin,
Bald Eagle Sportsman Association, and Lake Area Bank. Klein stated they now have sponsors
for every month of 2018 except for August, September, and November. The next burger night is
Wednesday, January 24, 2018, beginning at 5 p.m.
Hugo City Council Meeting Minutes for December 18, 2017
Page 2 of 8
Oneka Elementary School Blanket Project
Mayor Weidt added this to the agenda to recognize the Oneka Elementary School's blanket
project. Klein explained that teacher Janet Dickenson led her students in making tie blankets for
military family members. Janet was present with two students, and they showed two finished
blankets. She explained that 180 4th grade Oneka Elementary students made 86 blankets within
two hours. Fabric was donated by the families. This was their second year making blankets, and
the Mayor and Council thanked them for their support.
Approval of the Consent Agenda
Petryk made motion, Miron seconded, to approve the following Consent Agenda items.
1. Approval of Claims
2. Approve Annual Performance Review for Building Inspector Scott Baller
3. Approve Annual Performance Review for Planner Rachel Juba
4. Approve Annual Performance Review for Public Works Worker Ryan McCullough
5. Approve Resolution for Renewal of 2018 Liquor Licenses and Related Licenses
6. Approve 2018 Licenses for Refuse Haulers
7. Approve Resolution Certifying Delinquent Utility Accounts
8. Approve Ordinance Establishing 2018 Fee Schedule and Publication of Summary
Ordinance
9. Approve Renewal of Terms for Planning Commissioners Bronwen Kleissler and Scott
Arcand
10. Approve Renewal of Terms for Parks Commissioner Mathew Rauschendorfer
11. Approve Resignation of Chris Boland from Board of Zoning and Adjustments and
Advertisement for Vacancy
12. Approve Renewal of Terms for Historical Commissioner Kathy Brevig
13. Approve Resolution Approving Property Line Adjustment for Frampton — 8125 122nd St. N.
14. Approve Service Agreement with Accela for new Permitting and Planning Software
15. Approve Statement of Work with Zed IT Solutions for Implementation of Accela
16. Approve Replacement of Snow Plow #2016-06
17. Approve Final Pay Request to Geislinger & Sons, Inc. for the Beaver Ponds Sanitary
Sewer Project
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Hugo City Council Meeting Minutes for December 18, 2017
Page 3 of 8
Approve Annual Performance Review for Building Inspector Scott Baller
Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Over the past 12
years, Scott has completed building inspector duties as well as provided coverage for the front
counter. Adoption of the Consent Agenda approved the annual performance review for Building
Inspector Scott Baller.
Approve Annual Performance Review for Planner Rachel Juba
Rachel Juba was hired as the City's new Associate Planner on January 2, 2007 and promoted to
Planner in 2010. Over the past 11 years, Rachel has worked in the Community Development
Department and provides support for the Economic Development Authority and Planning
Commission. Adoption of the Consent Agenda approved the annual perf mance xv'ew for
Planner Rachel Juba.
Approve Annual Performance Review for Public Works Worker Ryan McCullough
Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Public Works
Maintenance Worker. Ryan has worked over the past 11 years in a wide variety of the duties
completed by the Public Works Department including snowplowing, landscape maintenance,
sewer work, and water work. Adoption of the Consent Agenda approved the annual performance
review for Public Works Maintenance Worker Ryan McCullough.
Approve Resolution for Renewal of 2018 Liquor Licenses and Related Licenses
Staff had received the appropriate applications for renewals of Liquor, Tobacco, and Games
licenses for 2018. City staff recommended Council approve the resolution approving the annual
renewal subject to payment of all requested fees, taxes, and receipt of certificates of liquor
liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2017-47
APPROVING 2018 LIQUOR LICENSES & RELATED LICENSES.
Approve Resolution for Renewal of 2018 Licenses for Refuse Haulers
The City had received applications from seven refuse haulers who provide refuse collection and
recycling services to Hugo businesses and residents. Licenses will be issued to these haulers
upon receipt of the $165 annual licensing fee and proof of insurance. City staff recommend
Council approve the resolution issuing 2017 refuse haulers licenses to: Gene's Disposal; SRC,
Inc.; Maroney's Sanitation; Ace Solid Waste; Walters Recycling; Republic Services; and MN
Waste Management. Adoption of the Consent Agenda approve RESOLUTION 2017-48
APPROVING 2018 REFUSE HAULER LICENSES.
Approve Resolution Certifying Delinquent Utility Accounts
Annually, the Finance Department reviews all delinquent utility bills, which are the result of
nonpayment or underpayment of water and sewer utility bills. In accordance with City
Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the
Hugo City Council Meeting Minutes for December 18, 2017
Page 4 of 8
property tax rolls. Property owners who have not paid their outstanding utility bill will have it
certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION
2017-49 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS.
Approve Ordinance Establishing 2018 Fee Schedule and Publication of Summary
Ordinance
City staff annually reviews the fee, rates and charges schedule and recommends changes. The
Finance Department has reviewed these changes and incorporated them into the fee schedule for
2018. Adoption of the Consent Agenda approved ORDINANCE 2017-485 ADOPTING THE
2018 CITY HUGO FEE SCHEDULE, and the summary ordinance.
Approve Renewal of Terms for Planning Commissioners Bronwen Kleissler and Scott
Arcand
Staff had contacted Planning Commissioners Bronwen Kleissler and Scott Arcand regarding the
expiration of their terms as Commissioners at the end of this year. Both indicated they would like
to be reappointed to the Planning Commission for another four-year term. Adoption of the
Consent Agenda approved the reappointment of Commissioners Bronwen Kleissler and Scott
Arcand for another four-year term on the Planning Commission to expire December 31, 2021.
Approve Renewal of Term for Parks Commissioner Mathew Rauschendorfer
Staff had contacted Parks Commissioner Mathew Rauschendorfer regarding the expiration of his
term as Commissioners at the end of this year. Matt indicated he would like to be reappointed to the
Parks Commission. Staff recommends Council approve Adoption of the Consent Agenda approved
the reappointment of Commissioner Mathew Rauschendorfer for a three-year term to expire on
December 31, 2020.
Approve Resignation of Chris Boland from Board of Zoning and Adiustments and
Advertisement for Vacancy
Chris Boland had submitted his letter of resignation from the Board of Zoning Adjustments and
Appeals. Adoption of the Consent Agenda approved the resignation of Chris Boland and
appr 0e the advertisement for the vacancy.
Approve Renewal of Terms for Historical Commissioner Kathy Brevis
Historical Commissioner Kathy Brevig's term expires at the end of this year. She had indicated
a desire to serve another three-year term on the Historical Commission. Adoption of the Consent
Agenda approved the reappointment of Kathy Brevig for another three-year term to expire
December 31, 2020.
Approve Resolution Approving Property Line Adjustment for Frampton -8125 122nd St. N.
Mark Frampton, 8125 122"d Street North, had requested approval of a property line adjustment
Hugo City Council Meeting Minutes for December 18, 2017
Page 5 of 8
for properties located north of 120th Street North and east of Illies Avenue North, within the
Sunset Lake Ridge Development. Lot 4, Block 1 is approximately 4.99 acres and contains a
single family home with outbuildings. Lot 5, Block 1 is approximately 4.97 acres and is vacant.
Frampton is the owner of both lots. The request is to adjust the common property line between
the properties to allow for more area in the southern corner of Lot 5 for future construction of a
single family home. The property line adjustment would not change the size of either lot.
Adoption of the Consent Agenda approved RESOLUTION 2017-50 APPROVING A
PROPERTY LINE ADJUSTMENT FOR MARK FRAMPTON FOR PROPERTIES LOCATED
NORTH OF 120TH STREET NORTH AND EAST OF ILLIES AVENUE NORTH.
Approve Service Agreement with Accela for new Permitting and Planning Software
A 2017 goal of the Council was to improve technology to better serve the City's residents.
During 2017, staff had evaluated several companies who provide software for municipal building
and planning departments to allow permits and applications to be applied for and submitted
online. Staff has found Accela's Civic Platform to best fit the current and foreseeable needs of
the City. The annual subscription cost for this software had been included in the 2018 budget.
Adoption of the Consent Agenda approved the service and subscription agreements with Accela
subject to review and approval by the City Attorney.
Approve Statement of Work with ZedIT Solutions for Implementation of Accela
City staff had been working with ZedIT Solutions for an acceptable statement of work should
Council approve the agreement with Accela for permitting and planning software. ZedIT would
work with Accela and the City on a one-time implementation that would take approximately 16
weeks to complete. Staff had reviewed the Statement of Work and found it acceptable. Adoption
of the Consent Agenda approved the Statement of Work with ZedIT Solutions.
Approve Replacement of Snow Plow #206-06
Included in the City's 2018 Equipment Purchasing Fund was funding for the replacement of the
Public Works Department snow plow truck #206-06. Typically, the City replaces these trucks
following a ten year equipment replacement schedule. However, in 2016 staff recommended
keeping truck #206-06 and replacing truck #201-08 instead, due to mechanical issues. Adoption
of the Consent Agenda authorized the trade-in of the 2006 Sterling and the purchase of a 2018
Mack AF 64FR (T) tandem axle chassis and equip it with the necessary snowplow options at a
total cost of $206,253.00.
Approve Final Pay Request to Geislinger & Sons, Inc. for the Beaver Ponds Sanitary Sewer
Project
The City of Hugo had received Pay Request No 2 Final Payment from Geislinger & Sons Inc. for
the Beaver Ponds Sanitary Sewer Project. City Engineer Mark Erichson and Senior Engineering
Technician Steve Duff had reviewed the Pay Request and found it to be satisfactory for work
completed. Adoption of the Consent Agenda approved Pay Request No. 2, Final Payment to
Hugo City Council Meeting Minutes for December 18, 2017
Page 6 of 8
Geislinger & Sons Inc., in the amount of $21,500.00 for a total construction cost of $195,654.00
for the Beaver Ponds Sanitary Sewer Project.
Approve Resolution Establishing Water and Sewer Rates
City Administrator Bryan Bear explained the Finance Department had completed its analysis of
water and sewer billing data and has prepared a pro forma financial guide and corresponding
service rates for the 2018 fiscal year. This is the first program that had been prepared in-house.
He invited Finance Director Ron Otkin to present his findings and recommendations to the
Council.
Otkin began by saying different consulting firms would result in different rate schedules, so he
gathered, sorted, and analyzed billing data to present his own method for Council consideration.
Otkin used data from years when there was a high rainfall, with the assumption that water use
was not for irrigation. He reviewed the quarterly averages from those years and presented a rate
schedule based on that. He talked about the White Bear Lake lawsuit regarding the ban on
residential watering and the judge's order on phasing down water use per capita, saying these
things could have an effect on the budget and will require monitoring. Ron concluded by saying
the budget includes one additional employee at Public Works, reflects actual expenses and true
conservation rates, and matches expenses with a cushion built in. He recommended Council
approve the resolution.
Klein asked if there was funding for replacement costs related to equipment, and Otkin replied
that the goal is to keep the amount of accumulated depreciation in cash, but the City would need
to come up with the inflationary cost.
M.
Weidt asked Otkin if he foresaw any fluctuations for the reuse projects. Otkin stated that he
netted out the gallons and revenue for the water reuse irrigation. They will set the amount for the
water being taken out of the pond at a lower rate. This will be worked on next year.
Petryk talked about the RCWD and asked if there was anything we needed to ask of them. Otkin
stated that there may need to be some money in the stormwater fund for cleaning out ponds and
would like,a�ee the District participate.
O,
The Council liked the higher rate for huge water users in an effort to discourage irrigation.
Otkin thanked Billing Clerk Jody Guareschi for providing the data and Roly Guareschi for help
with the complicated formulas need in the spreadsheets.
Weidt made motion, Klein seconded, RESOLUTION 2017-51 ADOPTING A PRO FORMA
FINANCIAL GUIDE FOR WATER AND SANITARY SEWER OPERATIONS FOR THE
2018 FISCAL YEAR AND ESTABLISHING SERVICE RATES.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for December 18, 2017
Page 7 of 8
Discussion on LUAC and MAWSAC Workshop
Council Member Phil Klein recently attended a joint workshop of the Land Use Advisory
Committee and the Metropolitan Area Water Supply Advisory Committee. As a member of both
these committees, Klein provided Council an update and requested input.
Klein talked about the importance of bringing both groups together as it has a big effect on water
and development of land. Klein had provided Council a summary of what was discussed at the
workshop, highlighting what he felt was important. He indicated he wanted to see more
collaboration between government agencies on water standards in hopes policies would be
discussed that would tie land use to water sustainability. Klein also recognized the need for
communication and education, involving work through the school system and media and
possibly providing incentives to help achieve the goals they want to accomplish. He stated that
Hugo has been a leader in water conservation, and now with the conservation rate schedule,
Hugo is in a good position. Klein said he felt that, as part of these commissions, Hugo has a
voice in directing the future. These two committees need to be unified to gain traction regarding
polices to the Metropolitan Council and legislators. He asked Council what their thoughts were
on what direction they needed to take.
Petryk stated it was important for people to know the aquafers are recharged, and she asked if
there was any discussion on preserving these recharge areas. Klein replied there was not.
Bear pointed out that Klein was the only member of both of these committees, and he is in a
good position to recognize there is a crossover. Met Council allocates growth over the region and
they are getting more involved in water supply, though they have no say in regulating or
regionalizing water. In his opinion, they have not done a good job of connecting these two items
when projecting growth forecasts. He thought it would be helpful to have an understanding of
what the water supply issues are, supported by science, and the Met Council needs to be able to
change its growth forecasts in recognition of that.
Weidt stated that getting these group to talk is a great step in pointing out things that are logical
and sensible to Hugo. Hugo is doing its part to make sure we have access to water and is on a
good path, but there is a need to get rid of roadblocks.
Klein talked about the cost of conservation projects and how it would be good to have legislative
representative on these committees to discuss funding necessary to make the projects a reality.
Hugo was fortunate to have a supportive community that has embraced conservation.
Bear added that there have been too many regulations that discourage stormwater reuse. Now
the Department of Health is considering new regulations on filtration because of a remote health
concern. If reuse could be held on equal grounds with other policy recommendations, it may be
able to carry additional weight.
Miron talked about incentivizing some of this type of use and promoting it. What Hugo has done
is largely due to the community's efforts, and it would be nice if there was broader based
regional buy -in to help champion this effort.
Hugo City Council Meeting Minutes for December 18, 2017
Page 8 of 8
Weidt talked about how, as the reuse program grows, revenue will decline and will need to be
addressed, keeping in mind the goal of having access to water.
Schedule Goal Setting Session
Annually, the Council meets in January to set goals for the year. City Administrator Bryan Bear
recommended Council schedule Monday, January 29, 2018, to hold their annual Goal Setting
Session.
Miron made motion, Klein seconded, to schedule their annual goal setting session for Monday,
January 29, 2018 at 7 p.m.
All Ayes. Motion carried.
Adiournment
Weidt made motion, Klein seconded, to adjourn at 8:16 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
RC1'"
American Public Works Assoc
Bound Tree Medical LLC
Century College
Century Link
City of Roseville
City of Roseville
Comcast
Compass Minerals America
Connelly Industrial Electronics
Connelly Industrial Electronics
Connelly Industrial Electronics
Crustal Entertainment
Custom Cap & Tire LLC
Custom Cap & Tire LLC
Custom Fire Apparatus Inc
De Lage Landen Financial Services Inc
Donald Salverda & Associates
Dresser Trap ock Inc
Duncanson, Gina
Earl F. Andersen
Earl F. Andersen
Economic Development Assn of MN
Gopher State One Call
Guareschi, Roland
H & L Mesabi
H & L Mesabi _
H & L Mesabi
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Integra Telecom - Allstream
Jimmy's Johnnys Inc
Landform
LauRhlin's Pest Control
Lawson Products
Lawson Products
Leitz, Rachel
Leitz, Rachel
Maas, Jeff
Menards
Menards
Menards
City of Hugo Claims
January 8, 2018
Amount
G. 1
Department
671710
$
245.00 APWA Member Fees - Scott Anderson
Public Works
82714661
$
248.34 Medical Supplies
Fire Dept
660320 _
$
1,160.00 Fire Ground Operations Course
Fire_Dept
651653-1154
$
57.82 SCADA Lines
_
Water & Sewer
224058
$
406.96 December Phone Service
Various
224033
$
4,690.92 December Computer Service
Various
12/11/2017
$
239.85 1 Business Internet (thru January 20)
100.00
146550
$ 7,156.66 Salt for Snow & Ice Control
_Administration
Street Dept
10993
$
875.74 !Tech Labor & Parts - Well No. 4
Water Utility
10993
$
1,279.43 Tech Labor - Well No. 6
Water Utility
11009
$
357.49 Tech Labor - Lift Station No. 7
Sewer Utility _
12/13/2017
$
1,200.00 Holiday Party Presentation
-- -
Unallocated
270005708
$
524.00 tTires Unit #327
-
Street Dept
270005708
$
(500.00) Tires - Unit #327 {Returned)
Street Dept
0017968 -IN
$
36.61 !Air Eject Cover
Fire D t
57304573
$
311.37 December Copier Lease Payment
Administration
Registration
$
600.00 Advanced Management Program - Bryan Bear Administration
104107
$
1,825.53 3/8" Chips for Snow & Ice Control
Street Dept
CLAIM
$
158.49 2017 Fire Marshal Mileage
Dept
0116448 -IN
$
965.75 Barricades
_Fire
Street Dept
0116447 -IN
$
211.15 Barricades
Street Dept
2018
$
295.00 2018 Membership Dues - Rachel Juba
Planning & Zoning
7120463
$
56.70 December Service Charges
Water & Sewer
9637363863
$
15.07 Hardware
_
Water Utility
CLAIM
$
25.70 Parts - Unit #4212 (NAP&
Fire Dept
99527
$
304.56 Blades - Unit #306
Street Dept
99559 _
99489
$
$
196.80 Blades for Plows
7,922.15 Blades for Plows
Street Dept
Street Dept
SCN-067174
$
(7.20) Legal Pads_( Returned] _
Administration
SCN-066275
$
22.09) Pens (Returned)
Administration
SCN-062344
$
(42.85) First Aid Kit (Returned)
Gen Gov't Bldgs
15067614
$
91.92 Fax Lines
Administration
126545
$
26.32 Portable Toilet Rental - Compost Site
- Recycling
CLAIM
$
26.83 Case for Tablet (T -Mobile)
Public Works
26699
$
8,167.75 2040 Comp Plan
Planning &Zoning
16578
$
85.00 December Pest Control Service (CH)
Gen Gov't Bldgs
9305460203
$
496.85 Bulk Hardware Supplies
Public Works
9305470593
$
735.58 Bulk Hardware Supplies
Public Works
CLAIM
$
35.10 Meeting Mileage
Community Development .
CLAIM
$
19.09 City Hall Supplies (Walmart)
Gen Gov't Bldgs
Metering & Technology Solutions 10540 $ 1,425.00 !Water Meter Hardware I Water Utility _
Miller Excavating Inc 24193 $ 13,282.59 Washed Sand & Hauling - Gravel Road Maintenance Street Det
Minnesota Cleaninq Services Inc 1217086 $ 295.00 Cleaning Service (Windows) Gen Gov't Bldgs
Minnesota Cleaning Services Inc
Minnesota Cleaning Services Inc
Minnesota Cleaning Services Inc
Minnesota deaningSServices Inc
Minnesota Cleaning Services Inc
Minnesota -Cleaning Services Inc
Minnesota Recreation & Parks Assoc
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
MN State Patrol, CMV Section
MN State Patrol, CMV Section
Motorola Solutions Inc
Municipal Code Corporation
NAC Mechanical Corp
NAC Mechanical Corp
NAC Mechanical Corp
NAC Mechanical Corin
1217087
_
CLAIM
$
130.66 Work Boot Reimbursement
Street Dept
1217088
66434
$
35.50 Hardware &.Supplies
Parks Dept
7
69620
$
8.97 Shop Supplies
Public Works
0118003
70318
$
5.32 Parts - Unit #4212
Fire Dept
70544
$
11.70 1 Fire Department Supplies
_
'Fire Dept
Metering & Technology Solutions 10540 $ 1,425.00 !Water Meter Hardware I Water Utility _
Miller Excavating Inc 24193 $ 13,282.59 Washed Sand & Hauling - Gravel Road Maintenance Street Det
Minnesota Cleaninq Services Inc 1217086 $ 295.00 Cleaning Service (Windows) Gen Gov't Bldgs
Minnesota Cleaning Services Inc
Minnesota Cleaning Services Inc
Minnesota Cleaning Services Inc
Minnesota deaningSServices Inc
Minnesota Cleaning Services Inc
Minnesota -Cleaning Services Inc
Minnesota Recreation & Parks Assoc
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
Minnesota State Fire Chiefs Association
MN State Patrol, CMV Section
MN State Patrol, CMV Section
Motorola Solutions Inc
Municipal Code Corporation
NAC Mechanical Corp
NAC Mechanical Corp
NAC Mechanical Corp
NAC Mechanical Corin
1217087
_
$
150.00
Cleaning Service (Windows)
Public Works
1217088
$
_ 175.00
Cleaning Service IWindowsy - Hanifl
Parks Dept
0118P02
$
605.00
December Cleaning Service
Gen Gov't Bldgs
0118003
$
500.00
December Cleaning Service
Public Works
0118003
$
225.00
December Cleaning Service
Fire Dept
0118PO4
$
100.00
December Cleaning Service - Hanifl
Parks Dept
2018
$
280.00
Membership Dues - Shayla Denaway
Parks Dept
200001845
$
300.00
2017 Conference Registration - Ross Hoernemann
Fire Dept
200001866
$
300.00
2017 Conference Registration - Jim Compton Jr
Fare Dept
200001882
$
340.00
12017 Conference Registration - Kevin Colvard
Fire Dept
200001883
$
375.00
2017 Conference Registrtion -Doug Millard
Fire Dept
200002098
$
300.00 2017 Conference Registration - Bob Bieniek
Fire Dept
200002193
$
300.00 •2017 Conference Registration - Jim Fordham
Fire Dept
Greeder
$ _.
20.00 '2018 Vehicle Inspection Decals
-
Public Works
Klein
$
_. . . .
20.00 2018 Vehicle Inspection Decals
Public Works
13193131
$
347.28 Pager Batteries
Fire Dept
300698
$
275.00 ;Annual Administrative Support Fee
City Clerk
14360_8
$
1,700.00 HVAC Maintenance
Gen Gov't Bldgs
149
360
$
1,250.00HVAC Maintenance
Fire Dept
143610
$
1,500.00 HVAC Maintenance
Public Works
144719
$
342.00 HVAC Repairs (CH)
Gen Gov't Bld s
Page 1
Nuss Truck & Equipment
Nuss Truck & Equipment
Nuss Truck & Equipment
Olson's Sewer Service Inc
Peterson Companies
Preisler, Charles
Press Publications
Press Publications
R_abouin Inc
Sam's Club
Sensible Land Use Coalition
Sherwin-Williams Co
Sherwin-Williams Co
St. Paul Pioneer Press
S_tabner Electric LLC
Sun Life Financial
T -Mobile
T -Mobile
Tri-State Bobcat
TrueNorth Steel
Invoice
4537756P
4537756P
4537517P
85628
36050
CLAIM
579057
579052
CLAIM
62479
2018
5461-0
5462-8
117403714
__. _..._.... 763
January
870254054
870254054
E22435
318569
BL0000007554
CO. 493285
Tyler Technologies Inc
025-206866
Vincenzo Catering 1437
Walser Polar Chevrolet
202900
Washington County
132840
Washington County Sheriff
132817
Wewers Tree Spading Inc
4402
White Bear Glass Inc
_
140646
White Bear Glass Inc
140542
WSB & Associates
November
Zack's Inc
32405
Zen Sales & Service
9003181065
Ziegler Inc
PC200181841
ZiNler Inc
PR200017514
Ziegler Inc
PC200181942
Total Claims for January 8, 2018
City of Hugo Claims
January 8, 2018
G. 1
Amount
Description
Department
$ 164.26
Floor Mats - Unit #201
Street Dept
$ 164.26
Floor Mats - Unit #202
Street Dept
$ 31.14
Parts - Unit #201
'
Street Dept
$ 4,712.23
Watermain Repairs - 147th Street
Water Utility
$ 703.00
Raingarden Maintenance
Gen Govt Bldgs
$ 95.00
2018 10,000 Lakes Chapter Membership Dues
Building Inspections
$ 21.08
City Council Change in Meetings Date Notice
Ordinances/Proceedings
$ 31.62
City Council Public Hearing Notice
Ordinances/Proceedings
$ 37,444.50
2018 Assessment - Final Billing
Assessor
$ 243.27
Fire Department Supplies
Fire Dept
$ 250.00
2018 Membership Dues
Community Development
$ 102.72
Paint
Public Works
$ 16.13
Painting Supplies
Public Works
$ 300.00
Job Advertisement - Senior Engineering Tech
Proceedings
$ 65.00
Electrical Work - Well No. 5
Water Utility
$ 716.67
Disability Premium
Finance Dept
$ 44.07
Cellular Phone Charges
Administration
$ 1,480.63
Cellular Phone Charges
Various
$ 1,600.00
Chipper Rental (Tree Trimming)
Street Dept
$ 17.28
Parts - Units #103
Parks Dept
$ 86.10
Culvert - Fiona Avenue
Stormwater Fund
$ 5,955.00
Garage Door Openers & Installation
Fire Dept
$ 4,017.63
Annual Software Maintenance
Various
$ 2,468.48
Holiday Party Catering
Unallocated
$ 366.87
Repairs - Unit #112
Street Dept
$ 11,025.00
Traffic Striping Services
Street Maint Fund
$ 493,912.65
Police Services July -December 2017
Law Enforcement
$ 150.00
Maple Tree - Aspire Park
Dept
$ 355.00
-Window Repairs - City Hall Garage
-Parks
Gov't Bldgs
$ 695.00
Door & Window Repairs - Fire Hall
_Gen
Fire Dept
$ 41,590.75
Engineering Fees - See Attached Breakdown
Various
$ 373.68
Masterlock Padlocks
Water & Sewer
$ 237.99
Floor Cleaning Supplies
Public Works
$ 71.25
Parts - Unit #316
Stormwater Fund
$ (64.11)
Parts - Unit #316 (Returned)
Stormwater Fund
$ 364.88
Parts - Unit #316
Stormwater Fund
Page 2
8
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WSB
November 15, 2017
Mr. Bryan Bear
City Administrator
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: WSB & Associates, Inc. 2018 Rate Schedule
Dear Mr. Bear:
",_3
178 East 91" Street, Suite 200 1 St. Paul, MN 55101 1 (651) 286-8450
WSB appreciates your confidence in us as a provider of planning, design, engineering, and construction services.
We value our relationship and the opportunities that you provide to our team and look forward to continuing to
provide value-added services to you in 2018.
In our continued effort to bring you the best and most innovative services, we've made significant investments in
technology:
• We developed a web -based "Client Portal," which will allow our clients improved access to project
information and enhanced collaboration opportunities. We will be rolling this out in the coming weeks.
• In order to remain leaders in our industry, this past year we advanced our use of technology including
CAD, GIS, and visualization tools that integrate digital platforms to create even more realistic 3D and
virtual -reality models.
• We have implemented a web -based document review and collaboration tool, which enables real-time
collaboration and co-authoring capabilities related to technical documents.
• We are proud to announce that our Burnsville materials lab is officially AASHTO accredited. This is just
another step in our dedication to providing the highest quality and industry-leading services.
We are proud that our dedicated staff helped name WSB a Great Place to Work for the fifth year in a row.
We have attached our 2018 Rate Schedule for our typical services for your information. Like our clients, we are
facing a competitive staffing environment and increasing costs of doing business. As in years past, we are
committed to controlling our costs and minimizing change in our rates. Our rate schedule includes an overall
increase of 2.3% for 2018.
Please accept our sincere gratitude for the opportunity to serve you. I would be happy to answer any questions
you have related to our rate schedule or our services. I can be contacted at (651) 286-8450.
Sincerely,
WSB & Associates, Inc.
Mark A. Erichson, PE
Principal
Attachment
srb
Building a legacy yourlegacy.
Equal Opportunity Employer I wsbeng.com
At
'SB
Principal
2018 Rate Schedule
Associate / Sr. Project Manager / Sr. Project Engineer
d Project Manager
Project Engineer
Graduate Engineer
Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist
Landscape Architect / Planner / GIS Specialist
Engineering Specialist / Sr. Environmental Scientist
Engineering Technician / Environmental Scientist
Construction Observer
Pavement Coring
Survey
One -Person Crew
Two -Person Crew
One -Person Crew
Two -Person Crew
Three -Person Crew
Office Technician
Billing Rate/Hour
$163-$182
$147-$182
$128-$142
$112-$142
$85-$105
$115-$142
$68-$107
$97-$139
$56-$92
$92-$116
$170
$255
$140
$185
$198
$50-$90
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are
included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and
construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined
by contract.
Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees;
delivery costs; etc.
Multiple rates illustrate the varying levels of experience within each category
Rate Schedule is adjusted annually.
Building a legacy -- your legacy.
Equal Opportunity Employer � wsbeng.com
•
0
L A N D F O R M
From Site to Finish
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
December 9, 2017
Bryan Bear
City Administrator
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
RE: 2018 Rate Schedule
Dear Mr. Bear,
•
0
Tel: 612-252-9070
Fax: 612-252-9077
www.Iandform.net
Thank you for utilizing Landform to provide planning services for the City. We appreciate your
confidence in us and we value our working relationship with the City. We look forward to continuing
our work on the 2040 Comprehensive Plan update and providing any necessary planning support to
the City in 2018. Landform has a full time staff of professionals, all of whom are committed to
providing services that are truly tailored to the communities we serve and helping our clients plan
great places.
have attached our municipal rate schedule for 2018. We recognize that we all have budget
constraints and this rate schedule with a 3% increase allows us to be competitive with other firms
and provide a comprehensive range of services through retention of our most talented employees.
These rates will become effective on January 1, 2018 for hourly work performed by Landform on
behalf of the City in 2018.
We look forward to working with the City of Hugo in 2018 and the opportunity to continue to provide
professional planning services to assist your staff. Landform is an interdisciplinary site design firm
with a studio -based, client -centered practice. Our professional staff includes landscape architects,
planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGre n®
approach to your development challenges from Site to Finish®.
If you have any questions or comments, please do not hesitate to call me at 612.638.0225.
Sincerely,
Landform
Kendra Lindahl, AICP
Principal Planner
Landforne, Sensibir—on® and She to Finish° are registered service marks of Landform Pmfessional Services, LLC.
M
tz
2018 Rate Schedule
Professional Services
Hourly Rates
Senior Principal
$201
Principal
$165
Hugo Principal Planner*
$129
Associate/Studio Lead/Survey Lead
$139
Planning Lead/Senior Planner/Project Lead
$118
Planner III/Designer III/Survey Technician III
$95
Planner II/Designer II/Survey Tech II
$79
Planner I/Designer 1
$69
Senior CAD Manager
$124
Senior Designer
$118
Development Manager
$247
Development Coordinator III
$108
Development Coordinator II
$98
Development Coordinator 1
$88
Construction Observation III
$124
Construction Observation II
$88
Construction Observation 1
$82
Survey Crew Chief
$129
Senior Surveyor
$124
Survey Coordinator
$98
Survey Technician 1
$69
Field Technician
$57
Business Lead
$77
Accounting Lead
$77
Administrative Assistant
$59
6
M
1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat
rate of $100.00 per meeting.
2. Internal reimbursable expenses are priced as follows:
Mileage
Plotting on Bond
Plotting on Vellum
Plotting on Mylar
Color Printing
Foam core
Scanning
CD/DVD/Thumb drive
3. External reimbursable expenses shall be billed at cost plus 15%.
Based on IRS Requirements
0.50 per square foot
1.10 per square foot
2.75 per square foot
1.00 for 8.5x11
2.50 for 8.5 x 14, 11 x 17
25.00 per sheet
1.50 per scan
10.00 per cd/dvd/thumb drive
Bryan Bear 2
December 9, 2017
p4pms
Publications
4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: 651-407-1200 • Fax: 651-429-1242
December 7, 2017
Ms. Michele Lindau
City of Hugo
14669 Fitzgerald Avenue N.
Hugo, MN 55038
Dear Ms. Lindau:
The Citizen wishes to be considered as your official newspaper for 2018.
We meet all the legal publication requirements under state statutes. Our circulation is
audited by Verified Audit Circulation, an independent firm.
We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail to
- clearly identify them as "Legal Notices."
There will be a slight increase in the rate for your legal notices this year due to increased
costs of health care and paper. We are asking for $10.86 per column inch, in 7 point type
at 9 lines per inch.
Our deadline for legal notices is every other Wednesday by 5:00 p.m. for the following
Thursday's publication. A schedule will be provided if needed. We always try to
accommodate a notice that would be submitted after deadline if we are advised by email
and a phone call by the deadline.
We look forward to the opportunity to serve you. We welcome any questions or concerns
you may have.
Sincerely,
r'
Lisa Graber
Legal Notice Coordinator
LG:ic
Misc: Hugo-Citizen-2018.doc
Your Best Source For Community Information
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6. I
14669 Fitzgerald Avenue North, Hugo, MN55038 * (651) 762-6300 * www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits
DATE: For the City Council Meeting of January 8, 2018
DESIRED COUNCIL ACTION
Adoption of Resolution Not to Waive Statutory Tort Liability Limits
In the late 1990's the League of Minnesota Cities Insurance Trust (LMCIT) required each city that obtained liability
coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased. At that time the City Council opted not to waive the statutory limits.
LIABILITY IN EXCESS OF THE STATUTORY LIMITS
The City of Hugo does purchase $1 million in excess of the statutory limits because the tort limits either do not or may
not apply to the following types of claims:
*Claims under federal civil rights laws.
*Claims for tort liability that the city has assumed by contract.
*Claims for actions in another state.
*Claims based on liquor sales.
*Claims based on a "taking" theory.
Excess liability coverage is important to a small city. If a city ends up with more liability than it has coverage, the city
will have to either draw on existing funds or go to its taxpayers to pay that judgment.
REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIMITS
Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City Council to decide
whether or not to waive the statutory limits for those claims that are subject to such limits. Passage of a resolution not
to waive the statutory limits provides a written record that the excess liability coverage will only apply to claims that are
not subject to tort limits.
RECOMMENDATION
Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability Limits.
ATTACHMENTS
Resolution Not to Waive the Statutory Tort Liability Limits
RESOLUTION NO. 2018 -
A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS
WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust
must decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased.
WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases
optional excess liability coverage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO:
1. The City of Hugo does not waive the statutory tort liability limits.
2. Claims to which the statutory municipal tort limits do not apply are not affected by this
decision.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 8' day of January, 2018.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
6.18
CONTRACT FOR ANIMAL CONTROL SERVICES
This Agreement, entered into this day of 2018, by and between the City of Hugo,
14669 Fitzgerald Avenue North, Hugo, MN 55038, hereinafter referred to as the "Municipality", and
Otter Lake Animal Care Center, 6848 Otter Lake Road, Hugo, Minnesota 55038, hereinafter referred to as
"Otter Lake" regarding the provision of animal control services in the City of Hugo.
The parties hereto agree as follows:
I. TERM
The term of this contract shall be from January 1, 2018 through December 31, 2018
II. BASIC SERVICES
Otter Lake agrees to provide the following services:
1. Shelter for animals on a 24 hour basis for the City of Hugo
2. Animal examinations and veterinary care as required whenever staff is available.
3. Boarding for up to ten (10) days.
4. Euthanasia and disposal of animals if required.
5. Assist in handling animal abuse/neglect cases in cooperation with Municipal officials when
necessary
III. COMPENSATION
1. Unclaimed Animals — Charges to be paid to Otter Lake by the City of Hugo
• $8.00 Admin Fee
• $20.00 Daily Boarding fee (up to ten days)
• $100.00 Maximum for statutory veterinary services
• $25.00 Euthanasia and Disposal Fee
• $55.00 Cremation
• $50.00 Relocation of animal
2. Claimed Animals — Charges to be paid to Otter Lake by the animal owner
• $8.00 Admin Fee
• $20.00 Daily Boarding fee (up to ten days)
• Actual cost for veterinary services
• $150.00 City of Hugo Impound Fee
3. Claimed Animals — Charges to be reimbursed to City of Hugo by Otter Lake
0 $100.00 City of Hugo Impound Fee
4. The Municipality will not be charged those costs recovered from pet owners.
5. Charges for services, shall be paid monthly or within thirty (30) days after submission
of the monthly claims by Otter Lake to the Municipality. A copy of the impound
sheet(s) shall accompany the monthly claims.
IV. COMPLIANCE WITH LAWS
In providing all services pursuant to this contract, Otter Lake Shall abide by all statutes,
ordinances rules and regulations pertaining to or regulating the provision of such services,
including those now in effect and hereinafter adopted. Otter Lake shall comply with all
requirements of Minn. Stat. 346.37 and shall indemnify and defendant the City against any
claimed violation of that statute, or any other statue, ordinance, rule or regulation pertaining to
the services provided by Otter Lake.
V. AUDIT DISCLOSURE AND RETENTION OF RECORDS
Otter Lake agrees to make available to duly authorized representative of the Municipality and
either the legislative auditor or the state auditor for the purpose to audit any books, documents,
papers and records of Otter Lake that are pertinent to Otter Lake's provision of services
hereunder. Otter Lake further agrees to maintain all such required records for three (3) years after
receipt of final payment and the closing of all other related matters.
VI. INSURANCE
Otter Lake shall purchase, maintain in full force and effect during the term of this Contract the
following insurance coverage:
1. WORKERS' COMPENSATION: Coverage at statutory limits as provided by the State of
Minnesota.
2. COMPREHENSIVE GENERAL LIABILITY: Coverage shall have minimum limits of
$1,000,000 per occurrence, combined single limit for bodily injury liability and property
damage liability.
3. BUSINESS AUTO LIABILITY: Coverage shall have minimum limits of $750,000 per
occurrence, combined single limit of bodily injury liability and property damage liability.
This shall include owned vehicles hired and non -owned vehicles and employee non-
ownership.
VII. TERMINATION
This Contractmaybeterminatedbyeitherparty,withorwithoutcause, uponthirty(30)days written
notice, delivered by certifiedmail orin person, totheotherparty.
VIII. MODIFICATIONS
Any material alteration, modifications or variations of any terms of the Contract shall be valid
and enforceable only when they have been reduced to writing as an amendments and signed by
the parties.
IX. ENTIRE AGREEMENT
Itis understood and agreed by the partied that the entire agreement of the parties is contained
herein and that the Contract superseded all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in effect
between Otter Lake and Municipality. The parties hereto revoke any prior oral or written
agreements between themselves and agree that this Contract is the only and complete agreement
regarding the subject hereof.
CITY OF HUGO
By'
Title:
OTTER LAKE ANIMAL CARE CENTER
Title:
E]LMCR t ST INVESTMENTS, LLC
3500 Willow Lake Blvd, Suite 100, Vadnais Heights, MN 55110
December 20, 2017
City of Hugo
Attn: Steve Duff
14669 Fitzgerald Ave N
Hugo, MN 55038
Dear City of Hugo,
The development known as Fable 4th addition is now complete. The one year warranty
period has expired and all punch list items have been completed.
I am writing to formally request that the letter of credit associated with this project be
returned as well as all escrows be closed and returned. Please include this request at
the next council meeting scheduled for January 8th
Thank you for your assistance in this matter.
Sincerely,
Chuck Youngquist, Controller
Elemcrest Investments LLC
6.
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
11/17
Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed In the order received. If the application
conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: Church of St. Genevieve Permit Number: X-98008-17-004
Minnesota Tax ID Federal Employer ID 41-141786
Number, if any: 4361808 Number (FEIN), if any: _ .v
Mailing Address: 7087 Goiffon Rd
City: _Centerville _. _ State: MN Zip: 55038 County: Anoka
Name of Chief Executive Officer (CEO): Fr. Greg Esty _
CEO Daytime Phone: 651-429-7937 CEO Email: gesty@stgens.org
(permit will be emailed to this email address unless otherwise indicated below)
Email permit to (if other than the CEO): sirlbeck@stgens.org
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Q Fraternal = Religious Q Veterans Q Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
F] A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
F-1IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of b-Qffi of the following:
1. IRS letter showing your parent organization Is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): St. John Site of St. Genevieve Church
Physical Address (do not use P.O. box): 14383 Forest Blvd N
Check one:
❑� City: Hugo Zip: 55038 County: Washington
ElTownship:., Zip: County:
Date(s) of activity (for raffles,
Indicate the date of the drawing): March 23=_2018
Check each type of gambling activity that your organization will conduct:
Bingo Paddlewheels Pull -Tabs =Tipboards
Raffle (total value of raffle prizes awarded for the calendar year, including this raffle: $ 5,350.00 )
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG220 Application for Exempt Permit
11/17
Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
The application Is acknowledged with no waiting period
located in a township
he application is acknowledged with no waiting period.
The application is acknowledged with a 30 -day waiting
he application is acknowledged with a 30 -day waiting
period, and allows the Board to issue a permit after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
The is denied.
30 days.
❑The
application
application is denied.
Print City Name: _Hugo
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: _ Date:_ _ _.
your organization refuses to supply this
TOWNSHIP (if required by the county)
to the information; individuals and agencies for
On behalf of the township, I acknowledge that the organization
_
The city or county must sign before
submitting application to the
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print Township Name:
sharing of Information after this notice was
Signature of Township Officer:_
about your organization are available to Board
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: ZDate:��
(Signa a st be CEO's gna e; designee may not sign)
Print Name: Fr. Grecs Esty
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days; or
a copy of your proof of nonprofit status; and
• all gambling conducted on one day.
application fee (non-refundable). If the application
Only one application is required if one or more raffle drawings are
postmarked or received 30 days or more before the event,
conducted on the same day.
the application fee is $100; otherwise the fee is $150.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota.
gambling activity is done:
A financial report form will be mailed with your permit. Complete
To: Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control
Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for
Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
651-539-1900.
Data privacy notice: The Information requested
application. Your organization's name and
ment of Public Safety; Attorney General;
on this form (and any attachments) will be used
address will be public Information when received
Commissioners of Administration, Minnesota
by the Gambling Control Board (Board) to
by the Board. All other information provided will
Management & Budget, and Revenue; Legislative
determine your organization's qualifications to
be private data about your organization until the
Auditor, national and international gambling
be involved In lawful gambling activities in
Board issues the permit. When the Board Issues
regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to
the permit, all Information provided will become
order; other Individuals and agencies specifically
refuse to supply the information; however, if
public. If the Board does not issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
information provided remains private, with the
to the information; individuals and agencies for
information, the Board may not be able to
exception of your organization's name and
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of Information after this notice was
as a consequence, may refuse to Issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
members, Board staff whose work requires
requested, the Board will be able to process the
access to the Information; Minnesota's Depart -
This form will be made available In alternative format (i.e. large print, braille) upon request.
An equal opportunity employer
Agenda Number: H.1
CITY OF HUGO
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Leitz, Community Development Assistant
SUBJECT: Rock Ridge LLC. Easement Vacation - Property generally located north of 157th
Street North and east of TH 61.
DATE: December 29, 2017, for the City Council Meeting of January 8, 2018
1. PROPOSED MOTION:
Move approval of the attached notice vacating the ponding and flowage easement on property generally
located north of 157th Street North and east of TH 61.
2. DESCRIPTION OF REQUEST:
The applicant is requesting a vacation of the existing ponding and flowage easement located on property
generally located north of 157th Street North and east of TH 61. Staff has reviewed the request and
believes the easement exists to accommodate the FEMA floodplain map boundary from 1982. However,
this data was updated by FEMA in 2010 and only a small portion of the parcel is covered by the 100 year
floodplain. New drainage and utility easements will be placed on the property at the time of
development. Staff has provided notice to properties within 350 ft., utility companies, and the Rice
Creek Watershed District, and have not received any comments to date. Staff is comfortable with the
applicants requests to vacate the ponding and flowage easement.
3. RECOMMENDATION:
Staff recommends that the City Council approve the notice to vacate the ponding and flowage easement
on property generally located north of 157th Street North and east of TH 61.
Attachments:
1. Notice vacating the ponding and flowage easement
2. Location Map
3. Easement Document
NOTICE OF COMPLETION OF VACATION PROCEEDINGS
FOR THE VACATION OF A PONDING AND FLOWAGE EASEMENT
OVER PROPERTY LOCATED GENERALLY NORTH OF 157TH STREET N.
AND EAST OF TH 61 (FOREST BLVD).
PLEASE TAKE NOTICE that the City Council for the City of Hugo has,
on the 8th day of January, 2018, completed the proceedings for the vacation of the
Ponding and Flowage Easement on property legally described as follows:
(See attached)
Dated this 8th day of January, 2018.
Bryan Bear, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this day of , 2018, before me, a Notary Public,
personally appeared BRYAN BEAR, City Administrator of the City of Hugo, a
Minnesota municipality within the State of Minnesota, and that said instrument was
signed on behalf of the City of Hugo by the authority of the City Council of the City of
Hugo, and BRYAN BEAR, City Administrator, acknowledge said instrument to be the
free act and deed of said City of Hugo.
Notary Public
This Instrument was drafted by:
City of Hugo
14669 Fitzgerald Ave N
Hugo, MN 55038
Exhibit "A"
THAT PART OF THE NORTHEAST QUARTER (NE 1/a) OF SECTION 17, IN
TOWNSHIP THIRTY-ONE (3 1) NORTH, OF RANGE TWENTY-ONE (2 1) WEST,
DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE EASTERLY RIGHT-OF-WAY
LINE OF MINNESOTA STATE TRUNK HIGHWAY NO. 61, AND THE EAST AND
WEST QUARTER LINE OF SAID SECTION SEVENTEEN (17); THENCE
NORTHERLY ALONG SAID EASTERLY RIGHT-OF-WAY SEVEN HUNDRED
SIXTY-SIX (766.0) FEET TO THE POINT OF BEGINNING OF THE PARCEL TO BE
DESCRIBED; THENCE CONTINUING ALONG SAID RIGHT-OF-WAY LINE TWO
HUNDRED (200) FEET; THENCE ON A DEFLECTIVE ANGLE OF 77 DEGREES
45' TO THE RIGHT, FOUR HUNDRED SIXTY-FOUR AND NINETY-TWO
HUNDREDTHS (464.92) FEET; THENCE ON A DEFLECTION ANGLE OF 102
DEGREES 17' TO THE RIGHT, TWO HUNDRED (200) FEET; THENCE ON A
DEFLECTIVE ANGLE OF 77 DEGREES 45' TO THE RIGHT, FOUR HUNDRED
SIXTY-FOUR AND NINETY-TWO HUNDREDTHS (464.92) FEET TO THE POINT
OF BEGINNING.
r-
604594
IASF'MRIT
For and in consideration of the sum of One Dollar ($1.00) and
other valuable consideration, JAuren McCullough and Mavis McCullough,
husband and wrife, grantors, do hereby grant, bargain and sell, release
and convey to the City of Hugo, a_body corporate, grantee, and to its
successors and assigns, a perpetual ponding and flowage easement over,
on and upon and across the land hereinafter described, all of said
land lying and being in Washington County, Minnesota; said land being
described as followsi
The legal description of said land is on Exhibit "A"
attached hereto and made a part hereof.
In Witness Whereof the Grantors have hereunto set their hands
this day of ;2 V , 1989.
61
ENTERED Ifq TRANSFER k -COM
yVASHINGTO.N OUNTY, A11NNI:SQT
p.
H. STAFFDI . AUDR-TRrA�t{REfi
DEPUTY
STATE OF MINNESOTA
7
C i.t'lc
61 'Lauren c u Tough
av s`MkculTough
COUNTY OF LA
The foregoing instrument was acknowledged before me by Lauren
McCullough and Mavis McCullough, husband and wife, this
day of, 1989.
This instrument was drafted by Notary Pu c
F X . Murray
734 Minnesota Bldg. PATRICIA L ROGOWSKI
ST. Paul Mn. 55101 NOTARY PUS11C _ MjnrtsorA
222-55�t9 WASHINGTON COUNTY
� . ` Aly COM7)4ricn 0XP1res 7.18.92
IT
A draimage easement over that Dart of the Northeast (caner- of Section 17,
Township 31 North, Ranee 21 West, Washington County, Minnesota, described
as follows:
Commencing at the point of Intersection of file easterly right-of-way line of
U.S. 1 lighway No. 61 ' and the east --west quarter line of Section 17; thence
northerly, along said easterly riglit--of-way line, a distance of 966.00 feet;
thence easterly, deflecting 77 degrees 45 minutes 00 seconds to the rlilht, <r
distance of 120.00 feet to the point of beginning; thence continuing easlerly,
a dislamce of 344.92 feet; thence southerly, def lecting 102 degrees 15
minutes 00 seconds to the right, a distance of 200.00 feet; thence westerly,
def lectirig 77 degrees 45 minutes 00 seconds to the right, a distance of
'302.413 feet; thence northerly, a distance of 195.45 feet to the point of
beginnirrg.
I
L ITI I RM 111 1
Or F:CE OF
CCCNTY R7^,0Pjj)EP
N
JUL I 1 c2 A'M '89
���/ __ 04-5-M
DEPUTY
STATE OF MINNESOTA
COUNTY OF RAMSEY
White Bear Lake Restoration Association, ex
rel. State of Minnesota,
Plaintiff,
White Bear Lake Homeowners' Association,
Inc., ex rel. State of Minnesota,
Plaintiff -Intervenor,
VS.
Minnesota Department of Natural Resources,
and Thomas J. Landwehr, in his capacity as
Commissioner of the Minnesota Department of
Natural Resources,
Defendants,
Town of White Bear and City of White Bear
Lake,
Defendant -Intervenors.
Vy vVVV V12/18/2017 3:24 F
Ramsey County, h
=. I
DISTRICT COURT
SECOND JUDICIAL DISTRICT
Case Type: Civil Other/Misc.
File No.: 62 -CV -13-2414
Judge: John H. Guthmann
ORDER GRANTING TEMPORARY
PARTIAL STAY OF ENFORCEMENT
OF JUDGMENT
The above -entitled matter came before the Honorable John H. Guthmann, Chief Judge of
the Second Judicial District, at the Ramsey County Courthouse, St. Paul, Minnesota. At issue is a
motion for a stay of entry of judgment against the Minnesota Department of Natural Resources
and Thomas J. Landwehr, in his capacity as Commissioner of the Minnesota Department of
Natural Resources. The motion came before the undersigned due to the unavailability of the
assigned judge. The motion was considered on the written submissions without a hearing. Based
upon all of the files, records, and submissions herein, the court issues the following:
ORDER
1. The motion for a stay enforcement of the court's August 30, 2017 Order and October
VV vvvV u V12/18/2017 3:24 F
Ramsey County, N
4, 2017 judgment against only the Minnesota Department of Natural Resources and Thomas J.
Landwehr, in his capacity as Commissioner of the Minnesota Department of Natural Resources,
is GRANTED.
2. The partial stay shall only remain in effect pending the scheduled hearing on post -trial
motions scheduled before the Honorable Margaret M. Marrinan on January 26, 2018.
Dated: December 18, 2017 BY THE CO[ TRT:
NE �� , JA.,.. -
Guthman, John (Judge)
Dec 18 2017 3:20 PM
John H. Guthmann
Judge of District Court
2
Agenda Number: J.1
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING APPLICATION
STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Planner
SUBJECT: Schwieters Properties, LLP — Sketch Plan
DATE: January 4, 2018, for the City Council Meeting of January 8, 2018
ZONING: Business Park (BP)
60 -DAY REVIEW DEADLINE: January 28, 2018
1. DESCRIPTION OF REQUEST:
The applicant is seeking comments on a sketch plan for an industrial development including a
108,000 square foot manufacturing building, with associated outdoor storage, a 45,000 square
foot warehouse building, a 17,000 square foot office building, and a 13,000 square foot office
building. The property totals approximately 30 acres with 11 acres of wetland throughout the
site. The property is zoned Business Park (BP) and is guided as Business Park (BP) in 2030
Comprehensive Plan. The applicant would like to get feedback from the City Council on the
project in regards to the site layout and exterior storage.
2. CONTEXT:
A. Surrounding Land Use and Zoning
The properties to the north are zoned Planned Unit Development (PUD) and is occupied by the
Fenway Place townhome development. The property to the east is zoned General Industrial (I-3)
and is occupied by the existing Schweiters Properties, LLP, manufacturing business. The
properties to the south are zoned Business Park (BP) and consists of a vacant parcel (owned by
Xcel Energy) and the Xcel Energy Training Center. The property to the east is zoned Large Lot
Single Family Residential (R-1) and is the City's Clearwater Creek Preserve park.
Schwieters Properties LLP, Sketch Plan
Page 2
B. Existing Site Characteristics
The property is currently being farmed. There are two wetland areas within the farmed land. The
western portion of the property is wooded with wetlands throughout the wooded areas, making it
very hard to develop.
3. ANALYSIS:
A. Level of City Discretion in Decision -Making
The City's comments on a sketch plan are advisory only and non-binding.
B. Sketch Plan
General Layout
The applicant would like to expand their existing business on the property. The plan shows the
property being developed in a campus form and the applicant has stated that it would be
developed in phases. The zoning allows for office, manufacturing, warehousing, and exterior
storage. A conditional use permit (CUP) would need to be approved for the exterior storage.
The sketch plan shows 108,000 square foot manufacturing building, with associated outdoor
storage, a 45,000 square foot warehouse building, a 17,000 square foot two-story office building,
and a 13,000 square foot two-story office building. The two office building are in front and along
Fenway Boulevard. The main manufacturing building is internal to the site. The
warehousing/cold storage building is on the northern portion of the property. The building and
impervious surface coverage percentages meet the requirements of the zoning district.
The applicant is proposing to manufacture floor panels and roof trusses to complement their
existing business in the Bald Eagle Industrial Park. The manufacturing of these products includes
exterior storage of raw materials (wood) and the finished product. The raw materials would be
stored in a combination of outdoors and within a warehouse/cold storage building on the north
side of the manufacturing building. The products would be built within the manufacturing
building and then stored outdoors on the south side of the building until processed for shipment
and sent out on trucks and by rail. Both the raw materials and finished products would be
delivered and shipped by trucks and rail.
Exterior storage is allowed is the Business Park (BP) zoning district with a conditional use
permit (CUP). However, the allowance for exterior storage excludes raw materials. In this case,
the unfished wood product is considered raw material. It's in staff opinion that there is little
distinction between the raw material and the finished product for this sketch plan. Staff believes
that the intent of the code was to exclude exterior storage of materials that would have
environmental impacts, such as, piles of asphalt and oil containers. A zoning code amendment
would need to be made in order to have the raw material stored outside. Staff is comfortable with
the request, and if acceptable, staff will continue to work with the applicant on the appropriate
Schwieters Properties LLP, Sketch Plan
Page 3
zoning code amendment. Another item to note is, with a CUP the City can place conditions on
the exterior storage such as, location, height, amount, and screening.
All of the exterior storage shall be adequately screened from view from streets and residential
property and shall be located on a paved surface. The screening can include and intervening
buildings, opaque fencing, landscape plantings, or berms. The applicant is proposing to screen
the exterior storage with a combination of buildings and landscape plantings/berms. The exterior
storage is located approximately 300 feet from the residential properties to the north. The
applicant has done a good job of providing screening and significant buffer from the residential
properties. Staff will continue to work with the applicant has the project moves forward on
specifics of the screening and how to reduce any noise produced by the business. The two office
buildings along Fenway Boulevard help reduce the visual impact of the exterior storage and
create a nice appearance for the entrance into the industrial park. It's in staff opinion that the
shape of warehouse/cold storage building could be revised to further screen the exterior storage
from the residential properties. The applicant is showing a black fence around the exterior
storage.
It is unclear in the sketch plan if the property would be subdivided into separate lots or have all
buildings on one lot. Both circumstances are allowed by City Code. If the properties are
subdivided a site plan, preliminary plat, and final plat would need to be approved. If the
buildings will be on one lot, a conditional use permit (CUP) would need to be approved for the
campus development. The term "campus development" means two or more principal buildings
on any lot or parcel. All campus developments shall be constructed under a master plan prepared
by the applicant. Although not shown on the plan the applicant has indicated that the
development would be developed in phases. The applicant will need to continue to work with
staff on the phasing to ensure all zoning requirements are met.
Wetlands
The site contains three wetlands, two of which are centrally located and challenging to avoid
with development of this parcel. The applicant has completed a wetland delineation that has
been approved by the Technical Evaluation Panel (TEP). The applicant is proposing to impact
the two wetlands that are centrally located with the development.
The TEP will be having a meeting to discuss the concept and proposed wetland impacts on
December 18, 2017. The applicant will need to continue to work with the TEP and the City
Water Resources Engineer and Environmental Scientist as the project moves forward to obtain
the necessary permit(s) related to the wetland delineation and impacts. The findings of the TEP
in regards to the applicant meeting the requirements to impact the wetlands, could change the site
plan.
Street and Access
The sketch plan shows four proposed access points onto Fenway Boulevard in generally good
locations. The plan is also showing an access point to the unimproved 140th Street right-of-way.
140th Street would need to be constructed (with trunk watermain) to allow for this connection to
be made. Cost sharing for the proposed roadway would need to be further evaluated.
Schwieters Properties LLP, Sketch Plan
Page 4
Parking
The sketch plan is showing parking for the two office building that meet the City code
requirements. The parking lot areas are in a good locations. The plan shows 138 parking spaces
for the manufacturing building, where 216 parking spaces are required (1 parking space per 500
square feet). The applicant is not showing any parking for the warehouse/cold storage building,
where 30 spaces are required by ordinance. There seems to be plenty of area on the site to
accommodate additional parking. The code also allows for deferred parking to be built when
deemed necessary by the City. Staff will continue to work with the applicant on the number of
parking spaces.
Landscaping
The zoning code provides landscaping requirements for industrial development. The sketch plan
includes a general plan of tree location for the buffer to the residential properties and around the
parking lots.
The ordinance provides two ways of calculating the required amount of trees and shrubs. One
based on the square footage of the building and one based on the perimeter of the site, whichever
is greater. In this case staff used the square footage of the building. In order to meet the
landscape requirements, 92 overstory deciduous trees, 92 coniferous trees, 92 ornamental trees,
and 610 shrubs are required to be installed.
There is a large stand of trees on the western portion of the site that could be counted towards
meeting a portion of the landscaping requirements. The perimeter of all parking and loading
areas are required to be landscaped to meet the zoning code.
Park Dedication
Commercial and Industrial properties are exempt from park dedication fees.
Clearwater Creek Preserve park is adjacent to this parcel on the west side. Staff has discussed
with the applicant possible improvements to this area to compliment the park, such as trails and
access points.
Drainage/Grading
The sketch plan shows stormwater ponds located in the northwest portion of the site. The
applicant will need to be continue to work with staff on complying with the stormwater
management requirements for the site. The site can potentially support water reuse for
landscaping around the buildings. The applicant has indicated they would evaluate water re -use
for the project.
Schwieters Properties LLP, Sketch Plan
Page 5
Utilities
Sanitary sewer service is available to the site via the existing Met Council interceptor located on
the east side of Fenway Boulevard. City staff will work with the applicant to obtain the
necessary permit(s) for the connection. Individual private services would need to be extended to
each of the three proposed buildings. Applicable trunk, City connection, and Met Council
connection fees will apply.
Water service is available by connecting to the existing watermain located along the east side of
Fenway Boulevard.
Building Architecture
The applicant has provided rendering of the buildings with the sketch plan. The applicant has
stated that the buildings will be concrete tip up panels. The colors are proposed to be earth tones.
The City has adopted Commercial and Industrial Design Guidelines that shall be met. The
building look generally good and staff will evaluate the final design and color palette at the time
of site plan approval.
Any roof top mechanical equipment shall be screened from view from adjacent properties. Staff
recommends the applicant raise the building parapets to screen the equipment.
The applicant has not shown an area for a trash enclosure. Staff recommends that the trash
enclosure be integrated into the building or screened with materials consistent with the building
materials.
5. CONCLUSION:
It's in staff's opinion that the proposed use is compatible with the surrounding properties. The
details of the site design, engineering, and building design will be further evaluated at the time
the applicant applies for site plan approval.
6. STAFF RECOMMENDATION:
Staff recommended that the City Council provide comments to the applicant on the site layout
and exterior storage as it related to the sketch plan. The City Council should also discuss the
zoning amendment related to the exterior storage of raw material.
7. UPDATE FROM DECEMBER 19, 2017, EDA MEETING:
The EDA reviewed and commented on the sketch plan at its December 19, 2018, meeting. They
were comfortable with the site layout, exterior storage, and land use for the property. They talked
about the importance of the phasing for the site and screening of the exterior storage. There were
also comfortable with the City Code zoning amendment to allow raw materials as exterior
storage. The EDA agreed in their excitement for the business to expand in Hugo.
Schwieters Properties LLP, Sketch Plan
Page 6
8. UPDATE FROM DECEMBER 21, 2017, PLANNING COMMISSION MEETING:
The Planning Commission reviewed and commented on the sketch plan at its December 21,
2017, meeting. They had questions about the phasing and how the exterior storage would be
screened. The applicant indicated that the first phase would be the 108,000 square foot
manufacturing building and the other building will likely be constructed with the second phase.
The Planning Commission wanted to ensure the exterior storage was still appropriately screened
from adjacent properties, specifically the residential properties to the north.
The Planning Commission was generally comfortable the site layout, exterior storage, and land
use for the property. They agreed that the exterior storage raw material was not much different
than the finished product for this sketch plan proposal.
Attachments:
1. Location Map
2. Engineers Memo
3. Sketch Plan
4. Renderings of Buildings and Site
Building a legacy—your legacy.
December 14, 2017
Ms. Rachel Juba
City Planner
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Concept Plan Review
Schweiters Expansion — Molitor Property
WSB Project No. 011038-000
Dear Ms. Juba:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
We have reviewed the concept plan for the proposed Schwieters expansion located on the Molitor property
located in the southwest corner of Fenway Boulevard and 140th Street. Our review is based on the Sketch
Plan submitted by Schwieters dated 11/17/17. We will provide a more in-depth review of this project once
detailed plans are provided by the applicant.
Based on our review, we offer the following comments regarding the concept plan:
Grading and Drainage
Wetlands: The site contains three wetlands, two of which are centrally located and challenging to avoid
with development of this parcel. A wetland delineation was performed for this site by Pinnacle
Engineering and a Notice of Application was issued. The Technical Evaluation Panel has conducted a field
review for the wetland delineation boundary and had provided comments to the applicants engineer.
The Notice of Decision will be issued in the coming days, approving the emended wetland delineation
dated 11/30/17. The TEP will be having a meeting to discuss the concept and proposed wetland
impacts on December 18, 2017. The applicant will need to continue to work with the TEP and the City
Water Resources Engineer and Environmental Scientist as the project moves forward to obtain the
necessary permit(s) related to the wetland delineation, sequencing/avoidance, and mitigation within the
site.
Storm Water Management: The applicant will need to obtain a permit from the City for their Storm
Water Management Plan within the site, including the appropriate storage, rate control, treatment, and
volume reduction. The site can potentially support water reuse for landscaping around the buildings,
and this should be explored in greater detail moving forward. Stormwater management requirements
are listed below:
a. The site must meet volume reduction requirements of treating 1.1 inches off new
impervious areas.
b. Rate control from the site must be less than existing for the 2 -year, and 10 -year rainfall
event. Rate control for the 100 -year event must be limited to 0.1 cfs/acre.
Equal Opportunity Employer
wsbeng.com
S:�UserS�R_luba Rachel DEVELOPMENT PROIECTS�Roy Molitor Addition Roy Molitor 2nd Addition � Outlot A Concept Plan 11.29.17�Eng Memo 122117. docx
Ms. Rachel Juba
Page 2
c. If the existing wetland is to be used for stormwater treatment, pretreatment must be
provided prior to discharge into the wetland.
d. Based on the wetland characteristics described in the NOA, the wetland is classified as
"Slightly Susceptible". Bounce requirements and inundation period requirements are as
follows:
i. Permitted storm bounce for 2 -year and 10 -year event is existing plus 1 foot.
ii. Inundation period for the 2 -year event is existing plus 2 days. Inundation period for
the 10 -year event is existing plus 14 days.
e. Lowest building opening must be 3 feet above the 100 -year HWL of the existing wetlands
and/or stormwater BMPs.
f. An easement must be established over stormwater management facilities, stormwater
conveyances, ponds, wetlands, on-site floodplain up to the 100 -year flood elevation.
g. Any offsite drainage must be included in the submitted drainage maps and models.
Transportation
1. Access Locations: The proposed access locations are appropriately aligned with access points located on
the east side of Fenway Boulevard and are adequately spaced from the intersection of 140th Street.
1401h Street: The applicant is currently showing an access point to the unimproved 140th Street right-of-
way. 1401h Street would need to be constructed (with trunk watermain) to allow for this connection to
be made. Cost sharing for the proposed roadway would need to be further evaluated.
Sanitary Sewer Service
Sewer Improvements: Sanitary sewer service is available from the MCES trunk main along the east side
of Fenway Boulevard. A public sewer connection at one of the two MCES sanitary sewer manholes
would need to be extended into the proposed site with public drainage and utility easements provided.
A permit would need to be provided by MCES for connection to their facilities. Individual private services
would need to be extended to each of the three proposed buildings from the newly constructed public 8"
main extended from the MCES 42" interceptor.
Water Service
1. Watermain Improvements: Water service is available by connecting to the existing 12" watermain
located along the east side of Fenway Boulevard. An 8" public watermain will need to be extended west
into the site with public drainage and utility easements provided. Individual water services will need to
be extended to each of the three proposed buildings.
Thank you for the opportunity to comment on this concept plan. If you have any questions or items you wish
to discuss, you can contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
Ms. Rachel Juba
Page 3
Attachment
cc: Steve Duff, Senior Engineering Technician, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
John Schwieters, Schwieters Properties, LLP
Schwieters Properties, LLP
Sketch Plan
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AREA CALCULATIONS
MANUFACTURING FACILITY (PHASE 1)
TOTAL AREA (200'x 540')
REQUIRED PARKING (HUGO ZONING)
PROVIDED PARKING
FUTURE TWO-STORY OFFICE BUILDING 'A'
TOTAL AREA
REQUIRED PARKING (HUGO ZONING)
PROVIDED PARKING
FUTURE TWO-STORY OFFICE BUILDING 'B'
TOTAL AREA
REQUIRED PARKING (HUGO ZONING)
PROVIDED PARKING
OUTDOOR STORAGE
RAW MATERIALS
TOTAL AREA
TOTAL LENGTH OF 30' DEEP BAYS
FINISHED PRODUCTS
TOTAL AREA
TOTAL LENGTH OF 30' DEEP BAYS
COLD STORAGE (PHASE 2)
TOTAL AREA
HARDCOVER
HARDCOVER
108,000 GSF
216 SPACES (2 PER 1,000SF)
138 SPACES
17,000SF
85 SPACES (5 PER 1,000SF)
85 SPACES
13,600SF
68 SPACES (5 PER 1,000SF)
68 SPACES
102,500 GSF (2.35 ACRES)
485 LINEAR FEET
180,000 GSF (4.13 ACRES)
2,000 LINEAR FEET
45,000SF
MANUFACTURING PHASE 1 AREA 375,000 SF
FUTURE OFFICE AREA 52,000 SF
TOTAL AREA 427,000 SF
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Your invited!!!!
To:
Who
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Hugo Fire Department Annual awards dinner
You and a guest
When: Saturday January 20th
Time: 5:00 Social
6:00 Dinner
7:00 Words from Chief
8:00 Casino night (no cash needed), playing for donated door prizes
10:45-11:00 drawing for Prizes (we prefer you do be present to win
but not required)
Where: American Legion
5383 140th street
Hugo, MN 55038
PLEASE RSVP BY SENDING PAYMENT BY JANUARY 9T" TO:
Hugo Fire Department
Attn: Ross Hoernemann
5323 140th street N
Hugo, MN 55038
Make checks available to Hugo Fire Fighters Relief Association
January 2018 January 2018 February 2018
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
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7 8 9 10 11 12 13 4 5 6 7 8 9 10
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28 29 30 31 25 26 27 28
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Dec 31
Jan 1, 18
2
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New Year's Day
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6:30pm BOZA
7:00pm Council Meeting
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Commission
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1:00pm Historical
7:00pm Parks
5:00pm Fire Dept
MILK HQ10day
Commission
Banquet (Hugo
Legion)
5:00pm EDA Meet -�
21
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5:00pm Burger Night
6:30pm BOZA
(Hugo Legion)
7:00pm Planning
Commisison
28
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Feb 1
2
3
2:00pm Steve Duff
7:00pm Goal Setting
Retirement (Oneka
Room)
Meetings in green are scheduled/posted meetings. 1 1/4/2018 1:40 PM
February 2 018 February 2018 March 2018
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jan 28
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Feb 1
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6:30pm BOZA
7:00pm City Council
Meeting
7:00pm Planning
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Valentines Day
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Presidents Da�
1:00pm Historical
7:00pm Parks
6:30pm BOZA
7:00pm City Council
Commission
Meeting
7:00pm Planning
5:00pm EDA Meets
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25
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Mar 1
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5:00pm Burger Night
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(Hugo Legion)
Meetings in green are scheduled/posted meetings. 2 1/4/2018 1:40 PM