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HomeMy WebLinkAbout2017.07.05 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON WEDNESAY, JULY 5, 2017 Call to Order Mayor Weidt called the meeting to order at 5:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau June 13,2017 Comprehensive Plan Workshop Petryk made motion, Klein seconded, to approve the minutes for the Comprehensive Plan Workshop on June 13, 2017, as presented. All Ayes. June 19,2017 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting on June 19, 2017, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended to add discussion on the Dream of Wild Health event scheduled for July 13, 2017. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve Annual Performance Review for Community Development Assistant Rachel Leitz 4. Approve Pay Request No 1 to T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project 5. Approve Special Event Permit for Wilson Tool Company Picnic on Saturday, August 12, 2017 6. Approve Temporary Liquor License to Hugo Lions Club for the Wilson Tool Hugo City Council Meeting Minutes for July 5,2017 Page 2 of 5 Employee Picnic on Saturday, August 12, 2017 7. Approve Temporary Liquor License to Hugo Lions Club for the Tough Mudder on July 14-16, 2017 8. Approve Resolution Adopting the MN General Records Retention Schedule 9. Approve Hiring of Dan Determan as a Probationary Firefighter on the Hugo Fire Department 10. Approve Hiring of Consultant to Provide Specifications for Fire Department Roof and Rooftop Units 11. Approve Time Change for the Historical Commission Meetings All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24, 2006 as a Public Works Worker and has worked for eleven years in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. Approve Annual Performance Review for Community Development Assistant Rachel Leitz Rachel Leitz was hired as a Community Development intern on January 12, 2015, and became the new full-time Community Development Assistant in July, 2015. Adoption of the Consent Agenda approved the annual performance review for Community Development Assistant Rachel Leitz. Approve Pay Request No 1 to T.A. Schifsky's for the North Sunset Lake Street Reconstruction Proiect The City of Hugo had received Pay Request No. 1 from T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff had reviewed the Pay Request and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No. 1 to T.A. Schifsky in the amount of$144,660.06 for work completed to date on the North Sunset Lake Street Reconstruction Project. Approve Special Event Permit for Wilson Tool Company Picnic on Saturday, August 12, 2017 Wilson Tool had applied for a Special Event Permit for their annual company picnic on Saturday, August 12, 2017. A special event permit is required because they expect approximately 1,000 people to attend,there will an amplified sound system, and alcohol will be served. Adoption of the Consent Agenda approved the Special Event Permit for Wilson Tool to Hugo City Council Meeting Minutes for July 5,2017 Page 3 of 5 hold their annual picnic at the Hanifl Fields and Shelter on Saturday, August 12, 2017. Approve Temporary Liquor License to Hugo Lions Club for the Wilson Tool Emplovee Picnic on Saturday,August 12, 2017 As in past years, the Hugo Lions Club had applied for a Temporary Liquor License to serve alcohol at the annual Wilson Tool picnic to be held at the Hanifl Shelter and Fields. The Lions Club had provided a Certificate of Liquor Liability Insurance, and Wilson Tool has secured two Washington County deputies to be on site during the event. Adoption of the Consent Agenda approved the Temporary Liquor License for the Wilson Tool picnic on August 12, 2017. Approve Temporary Liquor License to Hugo Lions Club for the Tough Mudder on July 14-16, 2017 The Hugo Lions Club had applied for a Temporary Liquor License to serve beer at the Tough Mudder event to be held at Wild Wings Game Farm on July 14-16, 2017. The Lions Club had provided a Certificate of Liquor Liability Insurance, and Tough Mudder had secured Washington County deputies to be on site during the event. Adoption of the Consent Agenda approved the Temporary Liquor License for the Tough Mudder event on July 14-16, 2017. Approve Resolution Adopting the MN General Records Retention Schedule The City General Records Retention Schedule establishes minimum retention periods for city records based on their administrative, fiscal, legal and historical value. The State Disposition Panel (State Auditor, Office of Attorney General and State Archivist) recently approved the revised General Records Retention Schedule for MN Cities in April 2017. The City last adopted the Records Retention Schedule as part of the City's Data Practices Policy in 2008. Adoption of the Consent Agenda approved RESOLUTION 2017-22 ADOPTING THE MINNESOTA GENERAL RECORDS RETENTION SCHEDULE FOR CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA. Approve Hiring of Dan Determan as a Probationary Firefithter on the Hugo Fire Department Fire Chief Kevin Colvard had requested Dan Determan to be hired as a probationary firefighter on the Hugo Fire Department. Adoption of the Consent Agenda approved the appointment of Dan Determan as a probationary firefighter pending the successful completion of a medical evaluation. Approve Hiring of Consultant to Provide Specifications for Fire Department Roof and Rooftop Units Staff had been working with the Fire Department on evaluation of the department's building roof and rooftop mechanical equipment,which has surpassed its serviceable life. To begin the process of replacement, it was necessary to hire a contractor to develop the plans and specs for the project. The City will then go through the competitive bidding process. Adoption of the Consent Agenda approved the hiring of a contractor to prepare the plans and specs for the replacement of the Fire Hall roof and rooftop mechanical equipment. Hugo City Council Meeting Minutes for July 5,2017 Page 4 of 5 Approve Time Chante for the Historical Commission Meetings The Hugo Historical Commission had held their meetings on the third Tuesday of the month at 6:30 p.m. Members of the Commission discussed the meeting time and whether it was the still the best time for everyone's schedule. The Commission elected to meet earlier in the day at 1 p.m. Adoption of the Consent Agenda approved the change in time for the meetings of the Historical Commission from 6:30 p.m. to 1 p.m. Public Hearing on the Issuance of Therapy Facilities Revenue Bonds—Minnesota Autism Center Proiect A public hearing was held on June 5, 2017 on the proposal to issue these bonds; however, the hearing was invalid due to lack of public notice. Finance Director Ron Otkin explained that at the June 19, 2017, City Council meeting, the Council adopted a resolution calling for a public hearing on a proposal to Issue Therapy Facilities Revenue Bonds in an amount of no more than $5.1 million, on behalf of the Autism Opportunities Foundation, a Minnesota nonprofit corporation doing business as the Minnesota Autism Center (the `Borrower"). The bond proceeds would be used to finance the acquisition, construction, and equipping of an intensive therapy center for children and adults ages 10 to 21 diagnosed with autism spectrum disorder ("ASD"). The project will be located at 2010 Silver Bell Road in Eagan, Minnesota. The Borrower had agreed to pay the City of Hugo an issuer's administrative fee of 1/4 of 1% of the principal amount of the bonds. Briggs and Morgan, the City's bond counsel, had reviewed this request and found it to be a proper use of the City's bonding authority. The City would only be serving as the bond issuer and will have no obligations for repaying investors. Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Haas made motion, Miron seconded, to approve RESOLUTION NO. 2017-23 APPROVING ISSUANCE AND SALE OF THERAPY FACILITIES REVENUE BONDS (Minnesota autism center Project) series 2017. All Ayes. Motion carried. Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. Burger night was held last Wednesday, and over 200 burger baskets were sold. Mark Schwope was the sponsor. Upcoming sponsors include the Hugo Public Works Department, Senate District Republicans, Mueller Mortuary, and Wilson Tool. On July 15, a YRN crew will be assisting a veteran move to Woodbury. The Hugo Lions Club will hold a golf outing on August 12, 2017, with proceeds going to the YRN. Dream of Wild Health Event on July 13, 2017 Petryk added this to the agenda to inquire whether the Council was interested in attending the presentation of the award of the Legacy Grant to the Dream of Wild Health on Thursday, July 13, 2017 11 a.m. The Dream of Wild Health is located at 16085 Jeffrey Avenue. Hugo City Council Meeting Minutes for July 5,2017 Page 5 of 5 Haas made motion, Petryk seconded, to schedule the event at the Dream of Wild Health as a meeting of the Council. All Ayes. Motion carried. Adiournment Klein made motion, has seconded, to adjourn at 5:17 p.m. All Ayes. Motion carried. Respectfully Submitted, JN . Lv"C� Michele Lindau, City Clerk