HomeMy WebLinkAbout2018.03.05 CC PacketEST. 1906
00
14669 Fitzgerald Avenue North - Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
AGENDA
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, MARCH 5, 2018 — 7 P.M.
1. February 5, 2018 City Council Meeting
2. February 26, 2018 Comprehensive Plan Workshop
3. February 27, 2018 HBA Breakfast/State of the City Address
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Building Department Annual Report — Rachel Leitz
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approval of Claims
2. Approve Performance Review for Building Department Secretary Debi Close
3. Approve Purchase of Crew Cab Pickup Truck for the Hugo Fire Department
4. Approve Sale of Public Works Vehicle #102-07
5. Approve Sale of Public Works Vehicle #106-02
6. Approve the Renewal of CUP for Lametti and Sons
7. Approve JPA with Washington County for BoldPlanning Software
8. Approve Utility Agreement with Excelsior Group for Adelaide Landing
9. Approve Leave of Absence for Firefighter Adam Sauerwein
10. Approve Promotion of Firefighter Brian Kindelberger to Lieutenant
H. PUBLIC HEARING
1. Oneka/Harrow Street Improvement Project
I. UNFINISHED BUSINESS
1. Update on White Bear Lake Litigation and Ramsey County District Court Order
J. NEW BUSINESS
1. Update on Park Upgrades
2. Discussion on Waste Water Reuse
K. VISITOR PRESENTATIONS
1. No presentations scheduled
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
M. ADMINISTRATIVE PRESENTATIONS
1. Hugo Good Neighbors Food Shelf Comedy Show on Friday March 9, 2018
2. Dementia -Friendly Communities Presentation on Tuesday, March 6, 2018
n. ADJOURN
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 5, 2018
D.1 February 5, 2018 City Council Meeting
D.2 February 26, 2018 Comprehensive Plan Workshop
D.3 February 27, 2018 HBA Breakfast/State of the Citv Address
Staff recommends Council approve the above minutes as presented.
FA Building Department Annual Report — Rachel Leitz
Community Development Intern Rachel Leitz will present the 2017 Building Department Annual
Report to the Council.
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G. 2. Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For
the past eleven years, Debi has performed customer service duties both at the front counter and
on the telephone scheduling inspections with contractors. Debi also works as the secretary to the
Parks and Recreation Commission. Staff recommends Council approve the annual performance
review for Building Department Receptionist Debi Close.
G.3 Approve Purchase of Crew Cab Pickup Truck for the Hugo Fire Department
Included in the City's 2018 budget is funding for a truck for the Fire Department to replace the
2006 Chevy Silverado, which is the assistant chief s vehicle. This vehicle is used to respond to
calls and attend meetings. The 2006 Silverado will replace the 2006 Ford Expedition which will
then be sold. The value of the Expedition is approximately $4,200. The truck to be purchased is
a 2018 F-150 4x4 Crew Cab from Midway Ford through the Cooperative Purchasing Venture at
a price of $39,682.76 plus tax and licensing. An additional $14,000 will be needed to get the
vehicle ready for use. Staff recommends council approve the purchase of the 2018 F-150 4x4
Crew Cab.
GA Approve Sale of Public Works Vehicle #102-07
Staff recently held a sealed bid process for the sale of the 2007 Chevrolet 2500HD pickup truck
that was recently replaced in the Public Works Department. Staff is extremely pleased to inform
the Council that a high bid of $11,000.00 was submitted by Tony Longville of White Bear Lake,
MN. A minimum bid reserve of $9,000 was placed on the truck. Staff feels confident that
accepting the bid of $11,000.00 is in the best interest of the City. Staff recommends Council
approval the sale of the 2007 Chevrolet 2500HD truck #102-07 to Tony Longville in the amount
of $11,000.00.
G.5 Approve Sale of Public Works Vehicle #106-02
Staff recently held a sealed bid process for the sale of the 2002 Chevrolet 2500 pickup truck that
was replaced in the Public Works Department. Staff is extremely pleased to inform the Council
that a high bid of $5,501.00 was submitted by Pete Nelson of Circle Pines, MN. A minimum bid
reserve of $3,500 was placed on the truck. Staff feels confident that accepting the bid of
$5,501.00 is in the best interest of the City. Staff recommends Council approval the sale of the
2002 Chevrolet 2500 truck #106-02 to Pete Nelson in the amount of $5,501.00.
G.6 Approve the Renewal of CUP for Lametti and Sons
At its January 2, 2007, meeting, the City Council approved a Conditional Use Permit (CUP) for
Lametti & Sons, Inc. for interior and exterior storage of material and equipment, and processing
of cured -in -place pipe. Condition #12 of the permit states that the CUP shall be review every
five years from the date of issuance. Staff visited the property on January 29, 2018, and is not
aware of any violations of the existing CUP. At its February 22, 2018 meeting, the Planning
Commission considered and recommended approval of the Conditional Use Permit (CUP)
Review for Lametti & Sons, Inc. Staff finds Lametti and Sons, Inc. to be in compliance with the
CUP and recommends approval of the CUP review
G.7 Approve JPA with Washington County for BoldPlanning Software
Washington County Emergency Management is requesting Hugo be a part of the BoldPlanning
program, which is software available to cities and townships that are interested in utilizing the
cloud -based system for their Emergency Operations Plan (EOP) and/or Continuity of Operations
Plan (COOP). The County has received grant funding to pay for the annual maintenance fee and
initial training on BoldPlanning. This cloud -based system will make it easier to keep plans
updated and available to those who need access. Washington County approved the Joint Powers
Agreement at their February 27, 2018 meeting. Hugo Fire Department and Staff recommend
Council approve the JPA with Washington County for access to and utilization of BoldPlanning
software.
G.8 Approve Utility Agreement with Excelsior Group for Adelaide Landing
Excelsior Group, LLC, has revised their utility plans for the first phase of Adelaide Landing. The
revised plans shows utilities outside of the right-of-way and platted lots within the first phase of
Adelaide Landing. The City is comfortable with the design as proposed. The utilities are shown
in Outlot A, Adelaide Landing, where a drainage and utility easement exists and it is owned by
the developer. The location of the line will be absorbed into the second phase of Adelaide
Landing within the right-of-way of 131St Street North. A new agreement is required because it
was not part of development agreement or letter of credit for Adelaide Landing. Staff
recommends approval of the utility agreement for Adelaide Landing, subject to review by the
City Attorney.
G.9 Approve Leave of Absence for Firefighter Adam Sauerwein
Hugo Firefighter Adam Sauerwein has requested a four -month leave of absence. Staff
recommends Council approve the leave of absence for Adam Sauerwein effective February 18,
2018 to June 18, 2018.
G.10 Approve Promotion of Firefighter Brian Kindelberger to Lieutenant
Fire Chief Kevin Colvard has selected Firefighter Brian Kindelberger to be promoted to
Lieutenant on the Hugo Fire Department. Staff recommends Council approve the promotion of
Brian Kindelberger effective March 1, 2018.
H.1 Public Hearing on Oneka/Harrow Street Improvement Project
At its February 5, 2018, meeting, Council accepted the Feasibility Study and scheduled a public
hearing to consider improvements to Oneka Lake Boulevard North from Goodview Avenue
North to Harrow Avenue North, Harrow Avenue North from Oneka Lake Boulevard North to
165th Street North, and 157th Street North from Harrow Avenue North to 300 feet east. Notice
has been sent to all property owners adjacent to or near the roadways described that would be
assessed. Staff recommends Council hold the public hearing to take comments and approve the
resolution ordering the preparation of plans and specifications for the improvements.
I.1 Update on White Bear Lake Litigation and Ramsey County District Court Order
Staff has received draft conditions to the City's Appropriations Permit and will provide Council
an update.
J.1 Update on Park Upgrades
At its meeting of February 21, 2018, the Parks Commission recommended that improvements be
made at Arbre Park, Frog Hollow Park, Heritage Ponds Park, and Val Jean Park. The Parks
Commission included $50,000 in the Parks Capital Improvement Plan for park upgrades in
2018. Upgrades would include replacing over grown landscaping, adding benches, planting
additional shade trees, and replacing damaged playground components. Parks Planner Shayla
Denaway will outline the projects, estimated costs, and timelines for the neighborhood park
improvements. At their meeting of February 21, 2018, the Parks Commission also discussed
master planning Clearwater Creek Preserve. The 120-acre community park is largely
unimproved except for a 1/2 mile wood chip trail. The trail has fallen into disrepair over the last
two summers due to the wet conditions of the property. An active living grant application for
$15,000 to master plan Clearwater Creek Preserve has been submitted to Living Healthy
Washington County. A master plan would include a wetland delineation and identify possible
locations for trails. Denaway will provide an update on the potential master planning process
and grant application. Staff recommends the Council approve up to $50,000 for neighborhood
park upgrades.
J.2 Discussion on Waste Water Reuse
The Metropolitan Council is considering new policy amendments to its Water Resources Policy
Plan related to wastewater reuse as a potential strategy to benefit the regional wastewater system,
sustain the region's groundwater supplies, and support economic growth. There are three
alternatives that are the outcome of the Wastewater Reuse Policy Task Force that will be
considered by the Met Council. The Met Council will hold two workshops and a public hearing
to inform the public about and accept comments on the alternatives. Council Member Klein is
requesting Council take a position on these proposals.
1.1 Update on the Yellow Ribbon Network
Council Members Phil Klein and Chuck Haas will report to Council on the Yellow Ribbon
Network activities held recently.
M.1 Hugo Good Neighbors Food Shelf Comedy Show on Friday March 9, 2018
The Hugo Good Neighbors Food Shelf will sponsor the 4th Annual Comedy show on Friday,
March 9, 2018, at 8 p.m. at Running Aces in Columbus, MN. Proceeds from the event will go to
support the Food Shelf. Staff recommends Council schedule the event as a meeting if the
Council chooses to attend.
M.2 Dementia -Friendly Communities Presentation on Tuesday, March 6, 2018
The Consortium Lake Area Senior Services is holding a community conversation on creating
dementia friendly communities. This will be held on Tuesday, March 6, 2018, at 1 p.m. at Hugo
City Hall in the Oneka Room.
N.1 Adiourn
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HEADLINER
John D eBoer
■ Comedy Central
■ XM -Sirius Radio
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Aosted by �Runnlng Aces6 -925-4600
51
15 201 Running Aces BLvd.
FEATURE
Linda Aarons
Minnesota's Funniest
Person Contest Winner
Funds raised from this event SLI pportthe Hugo Good Neighbors Food Shelf.
TICKETS
$40 Per Person
$25 i s tax do-bductilmle and goes to support the Hugo Good Neighloors Food Shelf
Number of ti ckets:
Name
Address
x $40 each
PAYMENT OPTIONS:
HOST
Rick Logan
Funn i est I_rson In the
Twin (--ities Winner
My check is enclosed
(payable to Hugo Good Neighbors Food Shelf)
F-1 Please charge my credit/deb it card:
VISA [—]MasterCard [—]Discover AMEX
Card Number:
Exp:
Name on card:
S i g nate re:
Telephone E -mall
Amount to be c ha rg ed
Hugo Good Neighbors Food Shelf is a 501(c)(3) non-profit organ izat ion.
Sponsorship forms can be mailed to: Hugo Good Neighbors Food Sher, PO.Box 373, Hugo, MN 55038.
00
14654 Fitzgerald Avenue North - Hugo, MN 55038
Call to Order
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, FEBRUARY 5, 2018 — 7 P.M.
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas (via Skype) Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer
Mark Erichson, Landform Planner Kendra Lindahl, City Planner Rachel Juba, Parks Planner
Shayla Denaway, and City Clerk Michele Lindau
Minutes for the January 8, 2018 City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the Council meeting on January
8, 2018, as presented.
All Ayes. Motion carried.
January 20, 2018 Fire Department Annual Banquet
Klein made motion, Petryk seconded, to approve the minutes for the Fire Department Annual
Banquet on January 20, 2018, as presented.
All Ayes. Motion carried.
January 29, 2018 Goal Setting Workshop
Miron made motion, Klein seconded, to approve the minutes for Goal Setting Workshop on
January 29, 2018, as presented.
All Ayes. Motion carried.
January 30, 2018 Steve Duff Retirement Reception
Klein made motion, Miron seconded, to approve the minutes for the retirement reception for
Senior Engineering Technician Steve Duff on January 30, 2018, as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for February 5, 2018
Page 2 of 10
Introduction of Washington County Deputy Corey LaPlante
Hugo Deputy Kevin Jadwinski was moved to general patrol with the canine unit of the Washington
County Sheriff's Office and taking his place as a Hugo deputy is Deputy Corey LaPlante. Sheriff
Dan Starry introduced LaPlante to the Council. LaPlante recently worked the Super Bowl event at the
US Banks Stadium, and staff presented a photo of him with talk show host Jimmy Fallon. Sheriff
Starry gave an update on activities at the Sheriff's Office saying human sex trafficking and the opioid
crisis was keeping the department busy.
Parks Commission Annual Report
Parks Planner Shayla Denaway presented the 2017 Parks Commission Annual Report. She began
by reviewing the goals from 2017. She talked about the kiosk installed by Washington County
on the Hardwood Creek Regional Trail and trails and sidewalk that had been constructed in the
Clearwater Cove development. Extensive work had been done on the Comprehensive Plan and a
$1,500 grant was received for an enhanced park and trails map that went out to all residents.
Activities of the Parks Commission included review of Adelaide landing, Creekside Heights, and
the Leroux property. Other projects included construction of the Clearwater Cove park shelter,
pollinator project with Washington County Pheasants Forever, resolution of complaints at the
park on Goodview Avenue by clear cutting and mowing, and new patios at Victor square and
Diamond Square. The Commission had completed a review of all neighborhood parks. The
majority of them are over ten years old, and discussions have been started on necessary
maintenance and replacement of equipment. She talked about Clearwater Creek Preserve and the
inability to maintain the trail there due to water. Resides dents are wanting the trail improved.
She talked about the work done by Intern Sarah Rumpee to provide ideas for park and gateway
improvements. Shayla explained the recreational programs in 2017 included three movie nights,
Kidz `n Biz with the Hugo Area Business Association, and Park Play Days partnered with the
Forest Lake YMCA. She talked about the 9th Annual Tour de Hugo where there were over 400
riders, over $10,000 collected in sponsorships, and $8,000 raised for Hugo parks and trails.
Shayla concluded by saying they look forward to continuing the partnerships.
Approval of the Consent Agenda
Klein made motion, Miron seconded, to approve the following Consent Agenda items:
1. Approval of Claims
2. Approve Resignation of Fire Fighter Dan Determan
3. Approve Resignation of Planning Commissioner Ron McRoberts
4. Approve Spring and Fall Cleanup Dates for April 21 and October 6, 2018
5. Approve Off -Site Gambling for Bayport Legion to Conduct Bingo at Hugo Legion
6. Approve Advertisement of Bids for the 2018 Dust Control Project
7. Approve Advertisement for Bids for the Fire Hall Roof and Mechanical Equipment
8. Approve Penalty for Liquor Violation at MGM Wine & Spirits
9. Approve Advertisement for Community Development Intern
Hugo City Council Meeting Minutes for February 5, 2018
Page 3 of 10
10. Approve Advertisement for Seasonal Public Works Employees
11. Approve Appointment of Scott Arcand as Vice Chair of the Planning Commission
12. Approve Resignation of City Assessor Dan Raboin
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented
Approve Resignation of Fire Fighter Dan Determan
At its July 5, 2017, meeting, Council approved hiring of Dan Determan a
firefighter. Dan had submitted his letter of resignation effective January !
the Consent Agenda approved the resignation of Dan Determan.
Approve Resignation of Planning Commissioner Ron McRoberts
>f
At its February 22, 2000, meeting, Council approved the appointment of Ron McRoberts to the
Planning Commission. On January 10, 2018, Ron submitted his letter of resignation effective
immediately. Adoption of the Consent Agenda approved the resignation of Ron McRoberts and
directed staff to send him a certificate of appreciation for his 17 years on the Planning Commission.
Approve Spring and Fall Cleanup Dates for April 21 and October 6, 2018
Public Works Director Scott Anderson had worked with Washington County to secure Saturday,
April 21 and October 6 for the spring and fall cleanup dates. As in the past, the event will take
place at the Public Works building from 8 a.m. to noon. Adoption of the Consent Agenda
approved April 21 and October 6 as the spring and fall Citywide Cleanup Dates for 2018.
Approve Off -Site Gambling for Bayport Legion to Conduct Bingo at Hugo Legion
Hugo American Legion Gambling Manager had requested approval of an Off -Site Gambling
Permit for,--t Bayport American Legion Post 491 to conduct purse bingo at the Hugo American
Legion on February 18, 2018. Adoption of the Consent Agenda approved the Off -Site Gambling
Permit for the Bayport American Legion.
Approve Advertisement of Bids for the 2018 Dust Control Proiect
Staff had requested authorization from the City Council to advertise for bids for the City's 2018
gravel road dust control project. The City of Hugo currently applies dust control to approximately
28 miles of gravel roads located within its municipal boundaries. Following City Council
approval, staff will advertise and solicit bids through the City newspaper and hold a bid opening
in early April. This will be followed by the Council considering bids in April. The dust
control/stabilization would be applied in two separate applications, once in mid -May and again in
early to mid -August. Adoption of the Consent Agenda approved the advertisement for bids for the
City's 2018 gravel road dust control project
Hugo City Council Meeting Minutes for February 5, 2018
Page 4 of 10
Approve Advertisement for Bids for the Fire Hall Roof and Mechanical Equipment
The Hugo Fire Department was constructed in 1998, and the roof had overreached its life
expectancy along with the roof -top mechanical equipment. Staff had been working with Roof
Spec on developing plans and specification for the installation of a new roof and mechanical
equipment. Staff was working on final approval of the bid package. Adoption of the Consent
Agenda approved the advertisement for bids for the roof project subject to approval by the City
Attorney.
Approve Penalty for Liquor Violation at MGM Wine & Spirits
The City of Hugo was notified by the MN Department of Public Safety Alcohol and Gambling
Enforcement of a recent violation by KSIALL Company dba MGM Wine & Spirits Hugo and
MGM Wine & Spirits Forest Lake. It was alleged that product was purchased by one store for
resale at the other. This is a violation of State Statute 340A.415 and City Code Sec. 6-61. On
Thursday, January 25, 2018, staff met with MGM owner Victor Shevchuk who indicated he now
fully understands the State Statute and Hugo ordinance regarding the sale of alcohol between
retail stores and sanctions that may be imposed by the City Council for violation. Pursuant to
Hugo City Code, Council may revoke the license, suspend the license for up to 60 days, or
impose a civil penalty of up to $2,000. Penalties established by resolution for other liquor
violations impose a $300 fine for a first time offense. Adoption of the Consent Agenda approved
fining MGM Wine & Spirits Hugo $300 with the understanding that subsequent violations would
result in stricter penalties.
Approve Advertisement for Community Development Intern
At its March 16, 2017, meeting, Council approved the hiring of Sarah Rumppe as the new
community development intern beginning spring, 2017. Sarah recently accepted a position at
Westwood Engineering. Adoption of the Consent Agenda approved the advertisement for a new
community development intern.
Approve Advertisement for Seasonal Public Works Employees
In past years, the City has hired five Seasonal Public Works positions to help maintain the City's
park system and building grounds as well as assist in road patching crews and other work as
needed. These positions were approved in the 2018 General Fund Budget. Adoption of the
Con t Agenda approved the advertisement for Seasonal Public Works positions.
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Approve Appointment of Scott Arcand as Vice Chair of the Planning Commission
The vice chair of the Planning Commission is appointed every year by the Council with a
recommendation from the Planning Commission. At its January 25, 2018, meeting, the Planning
Commission discussed this appointment and is recommending Scott Arcand continue as vice
chair. Adoption of the Consent Agenda approved the reappointment Scott Arcand as vice chair
of the Planning Commission.
Approve Resignation of City Assessor Dan Raboin
City Assessor Dan Raboin had submitted his letter of resignation. Dan had been the City
Hugo City Council Meeting Minutes for February 5, 2018
Page 5 of 10
Assessor since February 1, 2015. Adoption of the Consent Agenda approved the resignation of
City Assessor Dan Raboin effective April 30, 2018.
Approval of City Council Focus Goals and Ongoing Priorities for 2018
The Council held a Goal Setting Workshop on Tuesday, January 29, 2018 for the purpose of
setting goals and priorities for 2018. City Administrator Bryan Bear had compiled items
discussed during the workshop and reviewed them with the Council explaining the list will
determine the work of staff for the year 2018.
Miron made motion, Klein seconded, to approve the Focus Goals and Ongoing Priorities for
2018 as presented.
All Ayes. Motion carried. # # #
Receive Feasibility Study and Set Public Hearing for the Oneka Lake Blvd/Harrow Avenue
Improvement Project
At its November 6, 2017, meeting, Council approved the resolution calling for the preparation of
a feasibility study for the Oneka Lake Boulevard & Harrow Avenue improvement project. City
Engineer Mark Erichson provided the Council information on the study beginning with
background on how the City rates roadways and explaining that this was the next highest priority
project. The proposed improvements included reclaiming the existing roadway, subgrade
corrections, and drainage improvements. He provided the two options on the roadway width.
Options were to improve the roadway as existed or widen it by paving the shoulders. He talked
about the future water main and sewer extension, and stated that talks will continue with property
owners that will be impacted. Estimated project cost was $1,180,000 or 1,290,000 if the
roadway is widened. $1,660,000 would be paid through assessments and the remaining through
City funds and state aid. Erichson explained the assessment rates based on the City's policy and
the cost for oversizing the water main. He presented a project schedule showing construction
taking place from June -October, 2018, and the assessment hearing taking place in September,
2018.
Council asked about the location of the utility extension, and Erichson explained it would be
located within the roadway. Also discussed was the options for the roadway width. One option
would-be to pave the existing 24' width, and the other would be to pave at 26' width, which
would. rovide for 11' feet drive lanes with two foot shoulders on each side.
In response to comments at the neighborhood meeting, Council discussed widening the roadway and
agreed it would help the road edges and increase safety for pedestrians.
Miron made motion, Klein seconded, to approve RESOLUTION 2018 —2 RECEIVING THE
FEASIBILITY REPORT AND CALLING FOR THE PUBLIC HEARING ON THE PROPOSED
ONEKA LAKE BOULEVARD AND HARROW AVENUE STREET IMPROVEMENT PROJECT.
All Ayes. Motion carried.
Update on Comprehensive Plan Draft
Landform Planner Kendra Lindahl presented a draft of Hugo's 2040 Comprehensive Plan to
Hugo City Council Meeting Minutes for February 5, 2018
Page 6 of 10
Council for discussion. She reviewed the meetings that had been held and comments that were
received from the public. Key updates to the plan included increasing the graphic content and
layout with interactive links and guiding principles in the front of each chapter. She stated that
nothing changed in terms of land use because residents did not see a need for a lot of changes.
Changes were made to reflect affordable housing goals and density minimums. No changes had
been made to eastern Hugo, and it was recommended to move ahead with the feasibility study
for that area. Changes were made to the mixed use district in response to the Metropolitan
Council's request to put a cap on maximum density. Changes were made to the housing plan to
reflect demographic information. The EDA had worked on the economic development chapter
to reflect current economic conditions, and the biggest change was to the parks, trails, and open
space chapter to help the Parks Commission and Council make decisions. Resiliency is a new
chapter that is required to show how the community is ready for what the future brings. Changes
in the transportation chapter included coordination with parks and trails.
City Engineer Mark Erichson talked about the water supply and water distribution chapter
comparing the 2030 plan with the 2040 plan showing that water use has been going down, and he
felt it was influenced by water conservation efforts and water reuse projects. This resulted in the
need for only three new wells in the 2040 instead of the five planned for in the 2030 plan at
buildout. The sanitary sewer plan reflected changes due to less water being used. Next steps
were to work on the implementation chapter, editing, and creating interactive links. A public
hearing will be held in March, and the plan will go to Council for approval on April 2, 2018. If
approved, it will be distributed and go to the Metropolitan Council for approval with adoption at
the November 5, 2018 meeting.
Klein asked if there were discussions on connecting Hugo's water supply with other
communities as part of the resiliency plan. Erichson replied that it should be included. Bear
added that the City does have interconnects with the City of Lino Lakes and a future connection
south into White Bear Township.
The Council liked the appearance of the new plan and felt the interactive links would be very
helpful. They hoped residents would attend the open house to see how their input has been
considered.
Rice Creek Watershed District Manager John Waller provided comments on a meeting that took
place withI 6 City of Columbus, Forest Lake and the Watershed District, and he suggested a
presentation may work well in Hugo on the stormwater plan. He talked about how
interconnecting the wells and becoming one system under the rules would result in a loss of the
ability to use an emergency well. He said that at the January Metro Area Managers meeting, the
Stormwater Conservation Board talked about a new program for funding, and he would like to
see money go to Washington County.
Update on White Bear Lake Lawsuit
At its January 8, 2018, meeting, staff provided an update to the Council on the recent court order
regarding the White Bear Lake Lawsuit. Since that time, there have been several developments,
including an amendment to the City's appropriations permit. City Administrator Bryan Bear
provided background on the lawsuit and explained that on January 26, 2018, there was
discussion on construction dewatering resulting with an expectation that the prohibition will be
removed. Bear felt the order was vague, and the DNR was not providing much direction to the
Hugo City Council Meeting Minutes for February 5, 2018
Page 7 of 10
cities.
Bear talked about other conditions in the order and the DNR's change to Hugo's appropriations
permit and requirement for plans for a partial or total conversion to surface water. Hugo has no
viable surface water to support total conversion. A project was presented for a Metropolitan
regional project that would cost $630,000,000. The City would have to rely on other entities,
and it's difficult to rely on such a plan. The City has already complied with a partial conversion.
He provided options to meet the requirements for contingency plans. The City could use water
from several different sources, which would be prohibitively expensive. Another option would
be to appeal the amendment to the City's permit; there is a 30 day appeal window. The third
option would be to prepare a simple plan to meet the vague minimum requirements. Or, he
explained, the City could do nothing and wait for the DNR to take enforcement action. The City
was now appropriated more water than it uses, but it will be needed for future development.
Other conditions of the order expected to be done by February 28th were the preparation of a
residential irrigation ban, limitations put on total per capita use, and collaboration with other
cities. He concluded by saying the City is doing an excellent job in water conservation and
aquifer management. Staff was not requesting any action, but residents will start to look for
remedies and a legislation solution will likely be necessary.
Miron talked about Hugo's water use being under the allotted per capita use, and Bear explained
that could be changed by one huge water user.
Haas said the best way to get rid of an unfair law would be to vigorously enforce it. His said the
City should proceed cautiously and wait for it to play out.
Klein agreed. He said that at a recent MAWSAC meeting there was discussion on defining
sustainability, and he felt no one had a good understanding. His opinion was to let it play out
because it was likely to change. He added that Hugo has been a leader in conservation and may
be relied on to provide information.
Bear stated that Hugo's efforts have been effective, and he felt the DNR's requirements would
not help conservation but instead affect density. The judgement does not help save water and
bring up the lake.
Petryk asked if this would all go away if the DNR prevails in their appeal, or how it would result
if there was legislation. City Attorney Dave Snyder responded that it would go away if the DNR
won the appeal, and a legislative initiative is a common response to judicial rulings.
Miron stated there was a need to start having those conversations.
Weidt talked about the option to do nothing, and said he felt that seemed to be the right path.
John Waller said he hoped the City continued the reuse projects. The district board would be
happy to work with the legislators and would encourage engagement of the counties as well.
Hugo City Council Meeting Minutes for February 5, 2018
Page 8 of 10
Presentation of TGK Auto Sketch Plan
Troy and Alana Kaplan from TGK Automotive were seeking comments on a sketch plan for a
13,950 square foot motor vehicle repair business on a three acre parcel formerly known as the
"End Zone" site. Planner Rachel Juba explained they would like to expand their business from
their existing leased space at 5241 130th Street in Hugo. The subject property is currently vacant
and zoned Neighborhood Service (NS). In order for the use to be located on the property, it
would need to be rezoned to General Business (C-2). Juba talked about the neighboring property
zoning districts and explained what was permitted in each district. She presented the general
layout showing the building that would be used for repairing vehicles and the parking lot with an
adequate number of spots according to City Code. The Planning Commission and EDA had
reviewed the sketch plan, and Rachel shared their comments on limiting the number of cars
parked outside, screening, building materials, rooftop equipment, lighting, and buffering from
the residential properties.
Weidt invited the owner Troy Kaplan to speak. He explained they had been in Hugo for the past
eight years and have outgrown the site. There is also a TGK located on Rice Street and they are
looking at building their headquarters in Hugo.,
kk Q
k
1i
Petryk asked about hours and noise. Kaplan responded they use six or soen compressors that
can't be heard if doors closed.
Miron asked how many employees there would be. Kaplan replied they now employ five and he
would bring three from his Rice Street shop and possibly expand to include more technicians.
Klein stated that the rezoning made sense, and it would tie in nicely with the Hugo Equipment
Company and the vacant parcel. He also commented on the drawings that showed minimal
impact to neighboring properties. -0000 ba Hv,
Miron said he generally agreed with Klein. He commented on the property being vacant for a
long time and appreciated that thought had been given to buffering.
Discussion on City Assessor Services
Staff had been made aware of City Assessor Dan Raboin's intention to resign after the Local
Board of Appeals and Equalization meeting in April. City Administrator Bryan Bear discussed
with Council plans for moving forward with the City's assessor needs. He stated the City had
been contacted by Chase Peloquin who is with Scandia and Chisago County. He and the Mayor
had met with him and talked about terms that would be similar to existing. Bear explained
another option was to contract with Washington County; however, Hugo had a long history of
using a local assessor, and it has been successful. A county assessor would shift the
accountability to the county, and the Council could also eliminate the local board meetings if so
desired.
Weidt stated he met with Chase, and he seemed like a good fit. He added that the path the City
is on allows the City to provide a good service to the residents.
Klein agreed stating he felt keeping it local would give the City more control.
Hugo City Council Meeting Minutes for February 5, 2018
Page 9 of 10
Miron agreed saying it would be easier to turn it over to the County, but it may not be the right
thing to do.
Haas agreed the City should keep its own assessor. He stated that when imposing regulations
and rules on the public, it is best to have accountability at the local level. The city can play a
valuable part in mitigating the effects of the County and State.
Miron made motion, Petryk seconded, to direct staff to negotiate an agreement with Chase
Peloquin for Council approval.
All Ayes. Motion carried.#
Update on Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. The YRN fulfilled a request from a Gold Star Mother for a donation to the
MN Fallen Hero Children's Educational Foundation. They also helped fund car repairs for a Gold
Star Family in White Bear Lake. Financial help was provided to the family of an MN National
Guard member who had been in an accident. Household repairs were provided to a disabled veteran
and the YRN was able to connect him with the MN Disabled Veterans Association. They raised
donations for a stationary bike for a veteran recovering from knee surgery. He thanked the Benevity
Community Impact Fund for their $191 donation and Xcel Energy for their $300 raised as part of
their Dollars for Doing program. Girl Scouts are lining up cookie donations for care packages, and
the YRN also received donations from the Ramsey County Sheriff s Office. The Bald Eagle
Sportsmen Association will be the February Burger Night Sponsor.
Cancel Second Meeting in February Due to President's Day Holiday
Annually, the President's Day Holiday falls on the same day as the second Council meeting in
February and would need to be rescheduled. City Administrator Bryan Bear stated that staff did
not anticipate any items for a second meeting in February and recommended Council cancel their
meeting on February 19, 2018.
Miron made motion, Klein seconded, to cancel the meeting on February 19, 2018, due to the
Presidents Day Holiday.
All Ayes. Motion carried.
Comprehensive Plan Open House on Monday, February 26, 2018
City Administrator Bryan Bear reminded Council of the Comprehensive Plan Open House on
Monday, February 26, 2018 at 7 p.m. The Open House will be held in the Council Chambers at
Hugo City Hall.
HBA Business Breakfast/Mayor State of the City Address on Tuesday, February 27, 2018
City Administrator Bryan Bear informed Council that the Hugo Area Business Association will
hold a Business Networking Breakfast at the Blue Heron Grill on Tuesday, February 27, 2018,
from 7:30-9:00 a.m. Mayor Weidt will deliver the State of the City Address.
Hugo City Council Meeting Minutes for February 5, 2018
Page 10 of 10
Petryk made motion, Klein seconded to schedule the HBA Business Breakfast/State of the City
Address as a meeting on February 27, 2018.
All ayes. Motion carried.
Local Board of Appeal and Equalization Meeting on Thursday, April 12, 2018
City Administrator Bryan Bear informed Council that Washington County was requesting the
City of Hugo hold its Local Board of Appeal and Equalization meeting on Thursday, April 12,
2018, from 5:30 - 7 p.m.
Klein made motion, Miron seconded, to schedule the Local Board of Appeal and Equalization
meeting for Thursday, April 12, 2018.
All Ayes. Motion carried.
Adjournment
Klein made motion, Miron seconded, to adjourn at 9:21 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
�C1'"
•. 0s
14669 Fitzgerald Avenue North - Hugo, MN 55039
PRESENT: Klein, Petryk, Miron, Weidt
ABSENT: Haas
Minutes
HUGO CITY COUNCIL MEETING
COMP PLAN OPEN HOUSE
HUGO CITY HALL
MONDAY. FEBRUARY 26.2018 — 7:00 P.M.
ALSO PRESENT: Landform Planner Kendra Lindahl, Landform Planner Mary Matze, City
Administrator Bryan Bear, City Engineer Mark Erichson, Planner Rachel Juba, Community
Development Assistant Rachel Leitz, and Parks Planner Shayla Denaway.
The meeting was called to order at 7:00 pm by Mayor Weidt.
The open house was held for the purpose of providing information on the draft 2040
Comprehensive Plan and soliciting comments from residents and property owners. The draft
plan, maps, and key updates were showcased at the meeting. A worksheet was provided to gather
comments from the participants on the draft plan and maps. Staff was available during the open
house to answer questions. There were approximately 60 people that attended.
The meeting adjourned at approximately 9:00 pm.
Respectfully Submitted,
Rachel Juba
Planner
,0
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
Minutes
HUGO CITY COUNCIL MEETING
HBA BUSINESS BREAKFAST
BLUE HERON GRILL
THURSDAY. FEBRUARY 27.2018 — 7:30 A.M.
The Hugo City Council attended the Hugo Area Business Association Business Breakfast and
the Mayor's State of the City Address held at the Blue Heron, 14725 Victor Hugo Boulevard.
The State of the City Address focused on changing demographics and building trends.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
March 5, 2018
G. 1
Vendor
Invoice
Amount
Description
Department
A-1 Tire Service Inc
44809
$
359.83
Tire Repair - Unit #317
Street Dept
Allstream
15181388
$
91.96
Fax Lines
Administration
Alpha All -Season Glass Tinting
191155
$
220.00
Window Tint - Unit #114-18
Street Dept
Alpha All -Season Glass Tinting
191155
$
120.00
Window Tint - Unit #112-18
Street Dept
Al's Coffee Company
160686
$
281.55
Breakroom Supplies
Gen Gov't Bldgs
Al's Coffee Company _
160687
$
36.90
Breakroom Supplies
Public Works
American Pla_n_nin_g As_so_ciation
126113-1817
$
492.00
2018 Membership Dues - Bryan Bear
Administration
Aspen Mills
210337
110.00
Title Changes
Fire Dept
A n Mills
210338
$
124.95
Gortex Boots
Fire Dept
Aspen Mills
211140
$
89.95
Sport Boots
Fire Dept
AVVR, Inc
INV-02421
$
105.00
Screen for Movie Night
Parks Dept
Baller, Scott
CLAIM
$
128.84
Breakroom Supplies
Gen Gov't Bldgs
Bound Tree Medical LLC
82746846
$
146.16
Medical Supplies
Fire Dept
COW Government _
LOG8281
$
555.57
Epson PowerLite Projector
Parks Dept
Centennial Fire District
10-200
$
550.00
Emergency Medical Responder Training - Lund
Fire Dept
Center Frame and Wheel Inc
INVOICE
$
80.00
Repairs - Unit #108
Water & Sewer
Century Link
651 653-1154
$
57.88
SCADA Lines
Water & Sewer
Century Link
651 429-3212
$
70.52
Fire Station Phone Lines
Fire Dept
Century Link
651 426-8763
$
61.33
.911 Emergency Line
Administration
Christianson, Paul
CLAIM
94.95
Tuition Reimbursement
Building Inspections
Cintas Corporation
5009760383
$
31.56
First Aid Supplies
Public Works
City of Roseville
224121
$
420.85
January Phone Service
Various
City of Roseville
224166
$
2,180.58
2018 Laserfiche Maintenance
Administration
Colvard, Kevin
CLAIM
$
200.00
Reimbursement for Drill Instructor Compensation
Fire Dept
Comcast
1/26/2018
$
150.92
Business Internet (thru March 5)
Public Works
Comcast
1/5/2018
$
2.25
Business Internet (thru February 14)
Fire Dept
Comcast
1/18/2018
$
155.77
Business Internet (thru February 27)
Fire Dept
Comcast
2/11/2018
$
239.85
Business Internet (thru March 20)
Administration
Companion Animal Control LLC
May 2017
$
223.15
Callout Fees & Mileage
Animal Control
Companion Animal Control LLC
June 2017
$
1,854.89
Callout Fees & Mileage
Animal Control
Companion Animal Control LLC
January
$
394.47
Callout Fees & Mileage
Animal Control
De Lage Landen Financial Services Inc
_
58101912
$
311.37
February Copier Lease Payment
Administration
Delegard Tool Co
32436
$
145.29
Shop Tool Repair
Public Works
Denaway, Shayla
CLAIM
$
52.69
Movie Night Supplies
Parks Dept
Denaway, Shayla
CLAIM
$
117.00
TourdeHugo.com Website Hosting (Wix)
Parks Dept
Eagle Engraving Inc
2018-052
$
512.70
Medals and Engraving
Fire Dept
Emergency Automotive Technologies Inc
DL011718-27
$
197.80
Flood Lights - Unit#205
Street Dept
Emergency Automotive Technologies Inc
MP011918-201A
$
262.34
Lightbar - Unit #112-18
Street Dept
Emergency Automotive Technologies Inc
MP011918-201A
$
262.33
Lightbar - Unit #114-18
Street Dept
Emergency Automotive Technologies Inc
MP011918-201A
$
262.33
Lightbar - Unit #116-18
Street Dept
Emergency Automotive Technologies Inc
MP011918-201
$
195.79
Lightheads - Unit #201
Street Dept
Emergency Automotive Technologies Inc
_ Mr-u 1191S20I .
$
308.74
Portable LED Worklights
Public Works
Emergency Automotive Technologies Inc
14P011918-201
$
132.41
Flood Lights - Units #204 & #205
Street Dept
Emergency Automotive Technologies Inc
MP020918-200
$
270.51
Lightbar - Unit #112-18
Street Dept
Emergency Automotive Technologies Inc
MP020918-200
$
270.51
Lightbar - Unit #114-18
Street Dept
Emergency Automotive Technologies Inc
MP020918-200
$
270.50
Lightbar - Unit #116-18
Street Dept
Ferguson Waterworks
273789
$
834.68
Metal Detector & Curb Key - Unit #116-18
Street Dept
Forest Lake Napa
January
$
1,101.80
Auto Parts and Shop Supplies
Various
Frattallone's Hardware Store
116844
$
e 19.98
Shop Supplies
Public Works
Frattallone's Hardware Store
116940
$
7.98
Hardware
Sewer Utility
G & K Services
January
$
872.86
Cleaning Supplies
Various
G & K Services
January
$
1,468.91
Uniform & Floor Mat Services
Various
G & K Services
January
$
877.84
Supplies & Floor Mat Services
Fire Dept
Gator Signs Inc
9677
$
3.50
Decals - Unit #112-18
Street Dept
Gator Signs Inc
9677
$
3.50
Decals - Unit #114-18
Street Dept
Gator Signs Inc
9677
$
3.50
Decals - Unit #116-18
_
Street Dept
Gene's Disposal Service Inc
318727
$
606.75
January Waste Hauling - PW Facility
Public Works
Gene's Disposal Service Inc
318727
$
163.45
January Waste Hauling - Fire Station
Fire Dept
Gene's Disposal Service Inc
318727
$
72.98
January Waste Hauling - City Hall
Gen Gov't Bldgs
Grainger _
9678506610
$
90.23
Strip Light
Fire Dept
Gray, Ron
CLAIM
$
255.00
Arrowhead EMS Conference Registration
Fire Dept
Gray, Ron _
CLAIM
$
600.37
Arrowhead EMS Conference Expenses _
Fire Dept
Hawkins Inc
4228654 RI
$
4,318.92
Water Chemicals
Water Utility
Hisdahl Inc
16329
$
41.75
Fire Department Hoodie
Fire Dept
Hugo Business Association
Registration
$
195.00
Business Networking Meeting
Various
Hugo Equipment Company
124274
$
75.97
Parts - Unit #104
Street Dept
Innovative Office Solutions LLC
IN1928382
$
125.92
Copy Paper
Administration
Innovative Office Solutions LLC
IN1928382
$
52.63
Breakroom Supplies
Gen Gov't Bldgs
Innovative Office Solutions LLC
IN1928382
$
9.75
Cleaning Supplies
Gen Gov't Bldgs
Page 1
City of Hugo Claims
March 5, 2018
G. 1
Vendor
Invoice
Amount Description
Department
Instrumental Research Inc
806
$
100.00 Water Bacteria Testing
Water Utility
Interstate Battery System of Minnear olis
30103685
$
929.23 Batteries
Public Works
Johnson/Turner
January
$
4,556.00 January Prosecution Fees (Flat Fee)
General Legal
Johnson/Turner
January
$
364,95 January Disbursements t Prosecution Costs;-
General Legal
Johnson/Turner
January
$
1,560.00 January Civil Legal Fees - See Attached Breakdown
General Legal
Kath Fuel Oil Service Co.
12320094
$
7,929.19 January Unleaded Gas & Diesel Purchases
Various
Knowlan's Super Markets Inc
2092
$
24.34 Soft Drinks for Lobby Machine
Gen Gov't Bldgs
Knowlan's Super Markets Inc
2220
$
60.35 Meeting Supplies
Fire Dept
Knowlan's Super Markets Inc
2344
$
49.39 Meeting Supplies
Planning & Zoning
Laughlin's Pest Control
17194
$
85.00 February Pest Control Service (CH)
Gen Gov't Bldgs
Lawson Products
9305561653
$
73.76 Bulk Hardware Supplies
Public Works
_Lawson Products
9305595829
$
95.95 Bulk Hardware Supplies
Public Works
Lawson Products
9305595830
$
169.66 Bulk Hardware Supplies
Public Works
Lawson Products
9305595831
$
821.92 Bulk Hardware Supplies
Public Works
Lawson Products
9305598046
$
804.84 Bulk Hardware Supplies
Public Works
Lawson Products
9305575060
$
268.17 Bulk Hardware Supplies
Public Works
Loffler Companies Inc
272966
$
253.80 February Copier Service Pavment
Administration
MAGraphics - Maggie White
18-1102
$
125.00 Tour de Hugo Logo Design
Parks Dept
Menards
73598
$
46.74 Extension Cords
Fire Dept
Menards
74776
$
3.38 Tools - Unit #116-18
Street Dept
Menards
74618
$
304.01 Tools - Unit #114-18
Street Dept
Menards
74536
$
361.00 Tools - Unit #116-18
Street Dept
Menards
74282
$
46.39 Shop Supplies
Public Works
Menards
74358
$
32.16 Fire Department Supplies
Fire Dept
Minnesota AWWA
200003045
$
245.00 Water Operator School - Scott Anderson
Water Utility
Minnesota AWWA
200003045
$
245.00 Water Operator School - Adam Greeder
Water Utility
Minnesota AWWA
200003045
$
245.00 Water Operator School - Dave Greeder
Water Utility
Minnesota AWWA
200003045
$
245.00 Water Operator School - Matt Klein
Water Utility
Minnesota AWWA
200003045
$
245.00 Water Operator School - Ryan McCullough
Water Utility
Minnesota AWWA
200003045
$
245.00 Water Operator School - Tom Smith
Water Utility
Minnesota AWWA
200003045
$
60.00 Water Operator Exam Prep Course - Neal Nelson
Water Utility
Minnesota Cleaning Services Inc
0318P02
$
605.00 February Cleaning Service
Gen Gov't Bldgs
Minnesota Cleaning Services Inc
03181303
$
500.00 February Cleaning Service
Public Works
Minnesota Cleaning Services Inc
0318P03
$
225.00 February Cleaning Service
Fire Dept
Minnesota Cleaning Services Inc
0318PO4
$
100.00 February Cleaning Service - Hanifi
Parks Dept
Minnesota Department of Health
Registration
$
32.00 Water Operator Exam Fee - Neal Nelson
Water Utility
Minnesota Pollution Control Agency
SC-238562
$
23.00 Wastewater Certification Renewal - Mike Loeffler
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Scott Anderson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Paul Christianson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Rick Kieffer
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Mike Loeffler
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Jeff Maas
Sewer Utilitv
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Neal Nelson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
390.00 Wastewater Operations Conference - Tom Smith
Sewer Utility
Minnesota Pollution Control Agency
Exam Fee
$
55.00 Wastewater Certification Exam - Neal Nelson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
100.00 Wastewater Training Workshop - Paul Christianson
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
100.00 Wastewater Training Workshop - Jeff Maas
Sewer Utility
Minnesota Pollution Control Agency
Registration
$
100.00 Wastewater Training Workshop - Tom Smith
Sewer Utility
Minnesota State Fire Chiefs Assn
2018
$
606.00 2018 Membership Dues
Fire Dept
North Memorial
8885020
$
462.00 EMIR Refresher Course (21)
Fire Dept
Northern Door Company
61662
$
310.00 Garage Door Repairs
Public Works
Olson's Sewer Service Inc
85792
$
695.00 PW Facility Septic System Pumping
Public Works
Otter Lake Animal Care Center
181042
$
300.00 Boarding & Rescue Fees
Animal Control
Otter Lake Animal Care Center
181467
$
150.00 Boarding & Rescue Fees
Animal Control
Oxygen Service Company
3397100
$
23.56 Welding Supplies
Public Works
PermitWorks LLC
2018-0023
$
1,495.00 PermitWorks Software Support
Building Inspections
PermitWorks LLC
2018-0023
$
1,495.00 Code Enforcement Software Support
Building Inspections
Rabouin Inc
CLAIM
$
3,000.00 2019 Assessment - Partial Billing #2
Assessor
Ricoh USA, Inc
100060767
$
123.18 Copier Lease Payment
Public Works
Ricoh USA, Inc
100060767
$
2.95 Overage Charges
Public Works
Sam's Club
62826
$
154.34 Fire Department Supplies
Fire Dept
Schiffman, Olivia
CLAIM
$
22.99 Cassette Converter
Historical Commission
Schiffman, Olivia
CLAIM
$
13.97 Research Book
Historical Commission
Schiffman, Olivia
CLAIM
$
32.13 Meeting Mileage
Historical Commission
Schifsky (T.A.i & Sons Inc
61233
$
337.48 Asphalt
Street Dept
Schifsky (T.A.) & Sons Inc
61322
$
843.02 Asphalt
Street Dept
Schifsky (T.A.) & Sons Inc
61450
$
1,508.52 Asphalt
Street Dept
Schifsky (T.A.) & Sons Inc
61499
$
1,019.72 Asphalt
Street Dept
Schifsky T.A. & Sons Inc
61539
$
491.92 Asphalt
Street Dept
Page 2
City of Hugo Claims
March 5, 2018 G 1
Vendor
Invoice
Amount Description
Department
Schifsky (T.A.) & Sons Inc
61580
$
523.12 Asphalt
Street Dept
Schifsky (T.A.! & Sons Inc
61616
$
414.44 Asphalt
Street Dept
Schifsky (T.A.) & Sons Inc
61647
$
1,072.24 Asphalt
Street Debt
Schifsky iT.A.t & Sons Inc
61689
$
1,040.52 Asphalt
Street Dept
Sears
62902
$
488.17 Tools - Unit #116-18
Street Dept
Sears
62956
$
351.47 Tools - Unit #114-18
Street Dept
Sherwin-Williams Co
2672-0
$
21.18 Paint - Hanifl Shelter
Parks Dept
Signature Lighting Inc
1125
$
1,098.36 Streetlight Repairs
Street Dept
Signature Lighting Inc
1128
$
1,048.56 Streetlight Repairs
Street Del:)t
Silver Star Industries Radco - Blaine
BLN-67525
$
441.95 Tonneau Cover - Unit #114-18
Street Dept
Smartsheet Inc
INV42470
$
900.00 Software Licenses
Various
St. Cloud State University
MCFOA.01.44
$
278.50 MCFOA Conference Registration - Michele Lindau
City Clerk
Stabner Electric LLC
828
$
996.65 Electrical Work - Garage Door Openers
Fire Dept
Star Tribune
1000354451
$
585.00 Job Advertisement - Senior Engineerin; Tech
Proceedings
Summit Companies
1237561
$
230.00 Annual Fire Sprinkler Inspection
Fire Dept
Sun Life Financial
March
$
716.67 Disability Premium
Finance Dept
Ter; vs Revair Cc
1923
$
135.00 Streetlight Repairs
Street Dept
T-Mobile
870254054
$
38.63 Cellular Phone Charges
Administration
T-Mobile
870254054
$
1,510.85 Cellular Phone Charges
Various
Toshiba Financial Services
67982941
$
175.23 February Copier Lease Payment
Fire Dept
Toshiba Financial Services
67982941
$
2.71 Overage Charges (B & W)
Fire Dept
Toshiba Financial Services
67982941
$
10.81 Overage Charges +Color)
Fire Dept
Trade Press Inc
28259
$
629.00 Comp Plan Open House Postcards
Planning & Zoning
Tri-State Bobcat
E22626
$
1,600.00 Chipper Rental (Tree Trimming,.
Street Dept
Truck Utilities Inc
320539
$
377.56 Parts - Unit #106
Engineering Dept
Truck Utilities Inc
320565
$
305.13 Parts - Unit #106
Engineering Dept
Truck Utilities Inc
320565
$
305.14 Parts - Unit #108
Water & Sewer
Truck Utilities Inc
320616
$
305.14 Parts - Unit #108
Water & Sewer
Truck Utilities Inc
320616
$
305.13 Parts - Unit #109
Street Dept
Truck Utilities Inc
320814
$
72.72 Parts - Unit #112
Street Dept
Truck Utilities Inc
320982
$
321.23 Parts - Unit #106
Engineering Dept
Truck Utilities Inc
321194
$
360.44 Parts - Unit #110
Parks Dept
Truck Utilities Inc
321194
$
360.44 Parts - Unit #112
Street Dept
University of Minnesota
Registration
$
225.00 Shade Tree Short Course - Rick Kieffer
Street Dept
University of Minnesota
Registration
$
225.00 Shade Tree Short Course - Matt Klein
Street Dept
University of Minnesota
Registration
$
225.00 Shade Tree Short Course - Mike Loeffler
Street Dept
University of Minnesota
Registration
$
225.00 Shade Tree Short Course - Ryan McCullough
Street Dept
University of Minnesota
Registration
$
225.00 Shade Tree Short Course - Neal Nelson
Street Dept
University of Minnesota
Registration
$
225.00 Shade Tree Short Course - Tom Smith
Street Dent
Verizon Wireless
9800132859
$
40.02 Cellular Phone Charges
Fire Dept
Verizon Wireless
9801099299
$
636.51 Cellular Phone Charges
Fire Dept
Walser Polar Chevrolet
1485OP22
$
15.12 Parts - Unit #112
Street Dept
Walser Polar Chevrolet
14845P22
$
78.88 Parts - Unit #113
Building Inspections
Walser Polar Chevrolet
148061322
$
64.65 Parts - Unit #116-18
Street Dept
Washington County
135818
$
170.00 Year End Tax Slats
Finance Dept
Washington County
135783
$
175.00 2018 Citrix License
Community Develos ment
Weidt, Kim
INVOICE
$
40.00 Meeting Supplies
Engineering Dept
White Bear Area Chamber of Commerce
13640
$
105.00 Meeting Registrations (3)
Various
White Bear Locksmith Inc
30192
$
286.00 City Hall Front Door Repairs
Gen Gov't Bldgs
White Bear Locksmith Inc
30197
$
125.00 Install Door Handle - Well House No. 4
Water Utility
Total Claims for March 5, 2018
$
83,367.34
Page 3
JOHNSON/TURNER
-
LEGAL
February 13, 2018
City of Hugo
Attn: Ron Otkin
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of January 31, 2018.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
Deutsche Bank Liti
General 2018
White Bear Lake Restoration Litigation
Prosecution
TOTAL NOW DUE:
MATTER I.D.
17-2359-044
18-2359-050
13-2359-032
12-2359-024
SUBTOTAL
$135.00
$1,023.75
$401.25
$4,920.95
$6,480.95
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSO ER LEGAL
avid K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206 / Forest Lake, MN55025 / p 651.464.7292 f 651.464.7348 / johnsonturnercom
FOREST LAKE / LAKE ELMO / WOODBURY / BLAINE
G3
i W
W1906EST
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Approve the Replacement of Fire Department Vehicle CV3
DATE: For the City Council Meeting of March 5, 2018
DESIRED COUNCIL ACTION
Adoption of Consent Agenda Including Authorization for Vehicle Purchase
BACKGROUND
Included in the City's 2018 budget is funding for the purchase of a Crew Cab Pickup Truck for the Fire Department. This
will replace Unit CV3 (2006 Chevy Silverado) which is the Assistant Chiefs vehicle. CV3 is used to respond to calls and
attend meetings. The 2006 Chevy Silverado will then go into the station and replace the 2006 Ford Expedition. The
2006 Ford Expedition will then be sold. The Kelly Blue Book of the 2006 Ford Expedition is approximately $4,200.
The truck being purchased is a 2018 F-150 4x4 Crew Cab and is being purchased from Midway Ford through the
Cooperative Purchasing Venture (CPV), assuring the City of a fair and discounted price of $39,682.76 plus tax and
licensing. An additional $14,000 will be needed to get the new vehicle ready for use. These costs include lights, siren,
IPad mount installation, new mobile radio, and graphics.
The cost of this vehicle is as expected and staff has budgeted appropriately for the replacement.
RECOMMENDATION
Staff recommends that the City Council authorize the purchase of a 2018 F-150 44 Crew Cab pickup truck through the
State of Minnesota CPV for a price of $39,682.76 plus tax and licensing.
ATTACHMENTS
Price quote from Midway Ford
Midway Ford Commercial
Fleet and Government Sales
2777 N. Snelling Ave.
Roseville MN 55113
2018 F-150 4X4- Crew Cab- 6.5' Box XLT
Automatic Transmission
Dual Front Air Bags
AM/FM/CD Player
Tow Hitch
Tilt Wheel
Chrome Grille
C•
4
I all
Sta mdaro
40/20140 Cloth Front Seat
Sync Hands Free
4-Wheel ABS Brakes
Air Conditioning
26517007 E AT tires
Power Windows/Locks
Travis Swanson
651-343-5212
tswanson --'irosevillemidwayford.com
Fax # 651-604-2936
Front Tow Hooks
Carpet Floor Covering
Chrome Bumper
5.01. V8
Cruise Control
Options
Code
Price
Select
Exterior Colors
Code
Select
302A Package
302A
$4,159
x
Blue Jeans Metallic
N1
3.5L EcoBoost
99G
552
x
Race Red
P
XLT Power Group
68X
$667
x
Caribou Metallic
LQ
Cloth 40/console/40
UG
$272
x
Shadow Black
G1
Magnetic Metallic
J7
Leer 100R With Windoors and headliner
$2,150
x
Ingot Silver Metallic
UX
Oxford White
YZ
x
Extended Service Contracts
Cost
Select
Option Total
$7,800
You must have a active FIN code to participate in this
purchase contract: FIN code #
Purchase Order required prior to order placement
PO #
Base Price Totals
Options Price Totals
Extended Warranty
Transit Impr Excise Tax
Tax Exempt Lic
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of Vehicles
$31,882.76
$7,800.00
$39,682-76
1
Name of Organization
Address
Grand Total for all units
$39,682.76
City, State, Zip
Acceptance Signature
Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
6-4
-r CITY OF
ESA'. 1906
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: Sale of 2007 Chevy 3/ ton Public Works truck #102-07
DATE: For the City Council Meeting of March 5, 2018
BACKGROUND
Staff recently held a sealed bid process for the sale of the 2007 Chevrolet 250OHD pickup truck that
was recently replaced in the Public Works Department. Staff is extremely pleased to inform the
Council that a high bid of $11,000.00 was submitted by Tony Longville of White Bear Lake, MN. A
minimum bid reserve of $9,000 was placed on the truck. Staff feels confident that accepting the bid
of $11,000.00 is in the best interest of the City.
DESIRED ACTION
Staff recommends Council approval the sale of the 2007 Chevrolet 250OHD truck #102-07 to Tony
Longville for the amount of $11,000.00.
CITY OF HUGO
BID FORM
Name of company or
Individual submitting bid: i ' 1' J1 1
Address:
Point of Contact: f ` fV
Telephone Number: C9 1 �1 �` S )
2007 Chevrolet 250OHD Pickup Truck, 4X4, 6.0 Liter V8, Regular Cab,
GasEngin_e,Auto_'Trans,_7_'L,x_x-Mile. Includes Hiniker V-Plow.
Bids must be received before noon on February 28, 2018
Email to: Scott Anderson
sandersoneci.hugo.mn.us
Bids to be considered for award by the Hugo City Council at the March 5, 2018 City Council Meeting.
Vehicles must be paid for and picked up within 7 days of the award of bid. If winning bidder fails to pay
for the vehicle within 7 days of the award, the bid will be rejected and other bids will be considered. The
City of Hugo reserves the right to reject any or all bids.
BID AMOUNT: , : + Minimum Bid is $7,500.00
(Print Clearly)
gna a Date
1`
--i oM uI
Printed Naine
2/14/2018 2007 Chevrolet 250OHD with PLOW - cars & trucks - by owner - vehicle automotive sale
CL &-n?apolis > washingtonMI > cars & trucks - by owner
for sale >
Posted less than a minute aqo on: 2018-02-14 11:48am
Contact Information: V (651) 762-6326
2007 Chevrolet 250OHD with PLOW - $7500 (Hugo)
image 1 of 6
FOR SALE BY SEALED BIDS
CITY OF HUGO
2007 Chevrolet 2500 HD regular cab, 4X4 w/8.5' Hiniker snow plow, 6.0 Liter V8,
77,xxx miles. Retired government vehicle.
6900 137th St. N.
2007 Chevrolet 250OHD
condition: good
cylinders: 8 cylinders
drive: 4wd
fuel: gas
paint color: white
size: full-size
title status: clean
transmission: automatic
type: pickup
QR Code Link to This Post
This truck is available for viewing Monday -Friday from 6:30am - 3:00pm at the
https:Hmi nneapolis.craigslist.org/wsh/eto/d/2007-chevrolet-2500hd-with/6496383348.html
1/3
[R]
0
iti
2/14/2018 2007 Chevrolet 250OHD with PLOW - cars & trucks - by owner - vehicle automotive sale
Hugo Public Works facility located at:
6900 137th St. N. •
Hugo, MN 55038
BIDS MUST BE RECEIVED BEFORE NOON ON FEBRUARY 28, 2018 (2/28)
TO QUALIFY.
Bids MUST be submitted using a City of Hugo bid form --- Contact for more
information. Sorry, no text messages.
***Minimum bed reserve has been set at $7500.00***
- � r
®-
https://minneapolis.craigslist.org/wsh/cto/d/2007-chevrolet-2500hd-withl6496383348.htmi 2/3
2/14/2018 2007 Chevrolet 2500HD with PLOW - cars & trucks - by owner - vehicle automotive sale
https:llminneapolis.craigslist.org/wsh/eto/d/2007-chevrolet-2500hd-with/6496383348.html 3/3
6.5
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: Sale of 2002 Chevy 3/ ton Public Works truck #106-02
DATE: For the City Council Meeting of March 5, 2018
BACKGROUND
Staff recently held a sealed bid process for the sale of the 2002 Chevrolet 2500 pickup truck that was
replaced in the Public Works Department. Staff is extremely pleased to inform the Council that a
high bid of $5,501.00 was submitted by Pete Nelson of Circle Pines, MN. A minimum bid reserve of
$3,500 was placed on the truck. Staff feels confident that accepting the bid of $5,501.00 is in the
best interest of the City..
DESIRED ACTION
Staff recommends Council approval the sale of the 2002 Chevrolet 2500 truck #106-02 to Pete
Nelson for the amount of $3,500.00.
CITY OF HUGO
Name of company or
Individual submitting bid:
BID FORM
91e"4r-'- Uetso/l
Address: scb
tA
Point of Contact:
Telephone Number: 605
2002 Chevrolet 2500 Pickup Truck, 4X4, 6.0 Liter V8, Extended Cab, Gas
Engine, Auto Trans,106,xxx Miles.
Bids must be received before noon on February 28, 2018
Email to: Scott Anderson
sandersorn' t�ci.hu; f o.mn.us
Bids to be considered for award by the Hugo City Council at the March 5, 2018 City Council Meeting.
Vehicles must be paid for and picked up within 7 days of the award of bid. If winning bidder fails to pay
for the vehicle within 7 days of the award, the bid will be rejected and other bids will be considered. The
City of Hugo reserves the right to reject any or all bids.
uv
BID AMOUNT:_ Minimum Bid is $3,500.00
(Print Clearly)
Signature
210:: L
Print Name
dw U?-/zV l0
Date
2/14/2018 2002 Chevy 2500 - cars & trucks - by owner - vehicle automotive sale
CL minneapolis > washington/WI > cars & trucks - by owner
for sale >
Posted less than a minute aqo on: 2018-02-14 2:08pm
...................................1-1
Contact Information: 2 (651) 762-6326
2002 Chevy 2500 - $3500 (Hugo)
image 1 of 4
FOR SALE BY SEALED BIDS
CITY OF I UGO
2002 Chevrolet 2500 extended cab, 4X4, 6.0 Liter V8, 107,xxx miles. Retired
government vehicle.
n
6900 137th St. N.
2006 Chevrolet 2500
condition: good
cylinders: 8 cylinders
drive: 4wd
fuel: gas
odometer: 107000
paint color: white
size: full-size
title status: clean
transmission: automatic
type: truck
QR Code Link to This Post
https://minneapolis.craigslist.org/wsh/cto/dl2002-chevy-2500/6496581666.html 114
2/14/2018
2002 Chevy 2500 - cars & trucks - by owner - vehicle automotive sale
This truck is available for viewing Monday -Friday from 6:30am - 3:00pm at the Ln
Hugo Public Works facility located at: JVN
6900 137th St. N.
Hugo, MN 55038
BIDS MUST BE RECEIVED BEFORE NOON ON FEBRUARY 28, 2018 (2/28)
TO QUALIFY.
Bids MUST be submitted using a City of Hugo bid form --- Contact for more
information. Sorry, no text messages.
***Minimum bed reserve has been set at $3,500.00***
s
I
Jr —. rj
RHE
51
https://minneapolis.craigslist.orglwsh/cto/d/2002-chevy-2500/6496581666.htmi 2/4
2/14/2018 2002 Chevy 2500 - cars & trucks - by owner - vehicle automotive sale
https://minneapolis.craigslist.org/wsh/cto/dl2002-chevy-2500/6496581666.htmi 3/4
Agenda Number G.5
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Leitz, Community Development Assistant
SUBJECT: Lametti & Sons, Inc. - Conditional Use Permit Review.
DATE: February 26, 2018, for the City Council meeting of March 5, 2018.
ZONING: Restricted Industrial (RI-1)
1. PLANNING COMMISSION UPDATE:
At its February 22, 2018 meeting, the Planning Commission considered the approval of the
Conditional Use Permit (CUP) review for Lametti & Sons, Inc. The Planning Commission had
no questions and agreed if the business was in compliance with the standards outlined in the
CUP, the review should be approved. The Planning Commission recommended approval of the
Conditional Use Permit (CUP) Review for Lametti & Sons, Inc.
2. CONDITIONAL USE PERMIT REVIEW:
At its January 2, 2007, meeting the City Council approved a conditional use permit (CUP) for
Lametti & Sons, Inc. on the property located at 16028 Forest Boulevard. The CUP allows interior
and exterior storage of material and equipment, and processing of cured -in -place pipe that will be
completed inside of an existing building.
Condition #12 of the permit states that the CUP shall be review every five years from the date of
issuance. The last approved review of the permit took place on November 19, 2012. Staff visited
the property on January 29, 2018, and is not aware of any violations of the existing conditional
use permit.
Page 2
3. CONCLUSION/RECOMMENDATION:
Staff finds Lametti and Sons, Inc. to be in compliance with the CUP.
Staff recommends approval of the CUP review.
ATTACHMENTS:
1. Location Map
2. Lametti & Sons, Inc. CUP
2
Lametti & Sons, Inc.
CUP Review
Site Map
S
tow,
* .z
Legend
Right_of_Way
Parcel —Boundary
J Site
7
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3632752
E
Receipt#: 285W7
Certified Filed andf r recorded on:
310112007 915 AM
3632752
Office of the County.Recorder
Ratum to. Property Records & Taxpayer Services
CITY OF Hii(,0 Washington County. MN
5524 UPPER hi
HUl`OMN55U33 iG'�7a7.l('�+a110 ('oink %rn°-0-A,'
Return:
City of Hugo
f,
IN
Conditional Use Permit
$46
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I.
DATE OF APPROVAL
CITY OF HUGO
CONDITIONAL USE PERMIT
January 2, 2007
ADDRESS FOR WHICH CUP IS GRANTED 16028 Forest Boulevard North
LEGAL DESCRIPTION See Attached (Exhibit A)
OWNER Victor G Lametti, President Lametti & Sons Inc
ZONING DISTRICT Restricted Industrial (1 1)
THIS CUP ALLOWS FOR THIN FOLLOWING Exterior and Intenor storage of
materials and equipment and processing of cured -in place pipe all in accordance with the
site plan dated July 2 2002
THIS CONDITIONAL USE PERMIT IS APPROVED SUBJECT TO
COMPLIANCE WITH THE FOLLOWING SPECIAL CONDITIONS
Property owners, renters and all users shall comply with all pertinent federal
state and local laws and regulations in the development and use of the property
All permits shall be maintained as required, including but not limited to
Industrial Storm Water Discharge Permits and Hazardous Waste Generators
Licenses
2 No significant deviations from the approved site plan shall be permitted without
City Council approval
3 Fire lanes shall be provided as required by the building and fire codes
4 Exterior storage is limited to the designated area on the site plan Exterior storage
areas shall not encroach on required yard setbacks all exterior areas shall be
fenced and screened from view from adjacent properties and public streets
5 Exterior lighting shall be arranged to deflect light away from adjoining property
and public streets Pole -mounted light fixtures may not exceed 25 feet in height
and light sources mounted on the building shall not exceed the height of the
building
a) Luminaries shall contain a cutoff that directs and cuts off the light at an
angle of 90 degrees Cast light on a public street shall not exceed one (1)
foot candle meter reading at the centerline of the street nor four tenths
(0 4) toot candles on adjacent property, as measured at the property line
b) Within one (1) hour of the close of business all exterior lighting except
security and site identification lighting shall be shut off
c) Flashing lights and searchlights are prohibited
d) Holiday decorations are permitted in their season
e) All fences shall be located entirely upon the property of the person owning
the fence
6 All fences shall be maintained in a state of good repair and appearance fences
shall not be allowed to become a safety hazard or nuisance All fences shall be
constructed in accordance with Hugo city code Chapter 320 Section 1195 270 1
7 Safe and attractive screening shall completely block from view the activities or
uses requiring the screening from all public right —of --way and adjacent
properties As a minimum an opaque screen of fence bushes or closely planted
coniferous trees from ground level to an elevation at least eight (8) feet above
ground level is required Where a fence is used to obtain this effect the outline of
the fence as seen from adjacent property and public streets shall be obstructed by
vegetation at least once every eight (8) feet to breakup its outline
8 All noise shall be muffled or otherwise controlled so as not to become
objectionable due to intermittence, duration, beat, frequency, impulse character,
periodic character or shrillness
9 There shall be no operation or activity that would cause ground transmitted
vibrations beyond the property line
10 Building and structures shall be of similar and harmonious color
11 Structures and activities on the site regarding sewage disposal shall only be
allowed to the extent that they do not exceed three (3) residential equivalencies as
determined by the Metropolitan Council
12 This permit shall be reviewed every five years from the date of issuance The
applicant will not be required to apply for a new conditional use permit every
review period
13 This permit replaces all previous Special or Conditional Use Permits issued for
this site
P'� +i i
,d Ill
Dated. (' !j , 200 7
) SS.
STATE OF MINNESOTA
Victor G. La tti, 1,
Lametti & Sons Inc.
COUNTY OF WASHR46TM A15,kjo
On this 6 day of Fe kka i , 200, before me, a Notary Public within and
for said County, personally appeared Victor G. Lametti, President, to me known as the
person described in and who executed the foregoing instrument, who stated that they are
the owners of the property this permit applies to, and acknowledged that they executed
the same as their free act and deed.
(A
CAN• Notary PublicU,&kJ4)MyWM=WM10-M10
Dated: 2009
n, Mayor
Attest:
Mary 'reager, City Cler
Ull
This document was drafted by: Hugo City Council
5524 Upper 146th Street North
Hugo, MN 55038
This Conditional Use Permit supersedes any Permits previously recorded.
�r
t} HIBIT R
All tha, part _of the Southeast Quarter (SEt) of Section Eight (8),
Township Thirty-one (31), Range Twenty-one (21) hest, lying West of the
right-of-aay of the northern Pacific Railway Co except Beginnjnc at
the Ar corner of the SE' of Section B thence South 1*09'51" West
acsuneo bearing along the hest line of said SE.-, a distance of 1045 feez
thence forth 59047142' East, a distance of 728 76 feet to the Westerly
right-of-way line of the Burlington Northern Railroad thence North
12°15'34" East, along said railroad right -of -Way line, a distance of
1069 92 feet to the North line of the SEh of Section 8 thence South
89 L7'42 Vest, a nistance of 934 75 feet to the point of beginning
eontaininc 20 acres more or less
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WA',IIINCION CONTY MINNESOTA
rkc*A e: i�c. L ocA• -10K -bL*:-SY 67 HL✓LT t A ` FDRE5Fr -A
N�
JOINT POWERS AGREEMENT BETWEEN
WASHINGTON COUNTY AND VARIOUS MUNICIPALITIES WITHIN THE COUNTY
FOR THE PURPOSE OF ALLOWING SAID MUNICIPALITIES ACCESS TO AND
UTILIZATION OF BOLDPLANNING SOFTWARE
This Joint Powers Agreement is entered into by and between the County of Washington,
State of Minnesota (hereinafter "County") and the undersigned cities and towns in the County
(hereinafter "municipality or municipalities") in order for the County to provide access to
BoldPlanning software to the municipalities.
WHEREAS, the County has a contract with 13oldPlanriing to utilize their software for
hosting the Washington County Continuity of Operations Plan (.COOP) and the Emergency
Operations Plan (EOP); and
WHEREAS, the County contract with BoldPlanning lists thirty-one cities and townships
in Washington County in order to provide an opportunity ford the cities and townships listed to host
their Continuity of Operations Plans (COOP) and Emergency Operations Plans (EOP) within the
software; and
WHEREAS, the 'use' of the software by the municipalities will enhance the health, safety
T
and welfare of its residents and,,therefore,`serves a public purpose; and
WHEREAS, the undersigned cities and towns in Washington County wish to avail
themselves of said software; and
WHEREAS, .MrNN. STAT. § 471.59 authorizes local governmental units to enter into joint
powers agreements with other, governmental units to perform on behalf of that unit any service or
function which that government would be authorized to provide for itself.
NOW, THEREFORE, pursuant to MiNN. STAT. § 471.59, the County and Municipalities
(hereinafter "Parties") agree as follows:
I. PURPOSE
1
II.
A. The purpose of the Joint Powers Agreement is to allow municipalities
within Washington County the ability to utilize the BoldPlanning software
while Washington County pays for the annual fees associated with that
access.
TERM OF AGREEMENT
A. Notwithstanding any provision to the contrary, the County may terminate
this Agreement by giving the municipalities 30 day written notice if one or
more of the following events occur:
1) If the county is terminating the Agreement, notice will be sent to the City
Administrator in the case of the Cities and Town Boar Supervisor in case
of the towns.$
2) If a municipality, withdraws, the dated withdrawal letter or email shall
be sent to the Washington County' Emergency Services Manager, or
designee.
13. " This Agreement shall commence on March _, 2018 notwithstanding the
r.
date of any of the municipalities signature and shall terminate pursuant to
sectioAl- VII.A. fiiici shall terminate pursuant to paragraph VI.A. of this
Agreement:
'.:.
COUNTY RESPONSIBILITIES
The County will assume the following responsibilities:
A. The County shall work with BoldPlanning to provide a space on the
washcocoop.com website specific for each individual municipality to
2
upload documents and/or enter in data relevant to their jurisdiction's COOP
and/or EOP.
B. The County shall provide a designated Emergency Manager for each
Municipality with at least "Viewer" access to the Washington County EOP.
C. The County shall ensure at least one representative from each Municipality
has "Admin" level access to the Municipality's specific COOP and/or EOP
site.
D. The County shall ensure that. technical assistance is provided through
BoldPlanning by identifying this as part of BoldPiatning's contract with the
County.
IV. MUNICIPALITIES RESPONSIBILITIES'
Each municipality shall be responsible for the following under this agreement:
A. Each municipality shall provide a current primary contact person's name
`and contact `information ' for the County. This individual shall be available
to answer questions regarding- each municipality's plans and use of the
BoldPlanninj site.
B. Each municipality shall provide the following County staff positions with,
at minimum, "User" level access to their jurisdiction's information within
BoldPlanning: Emergency Management Director, Emergency
Management Deputy Director, Emergency Management Specialist, a
designated acting County EOC Manager, and the County's BoldPlanning
Site Administrator and backup Site Administrator.
C. Each municipality shall certify by January 31't of each year that the plan(s)
located within the BoldPlanning software are being kept up-to-date.
3
D. Each municipality shall be responsible for entering the applicable
information for their Continuity of Operations Plan (COOP) and/or
Emergency Operations Plan (EOP) and making any applicable changes to
their plans annually, as needed.
E. Each municipality shall send at least one representative to an introductory
training session regarding BoldPlanning's COOP and EOP software.
V. LEGAL REPRESENTATION
The County shall not be responsible 'to provide the City with legal advice
concerning questions of documents within BoldPlanning, and the City will seek
such legal advice from its City Atforney.
A. The County Attorney shall advise Eand represent the County in its
performance of this Agreement.
VI. COST,
� t
The County. through the Washington County Sheriff s Office - Emergency
Management will utilize.FEMA Urban Area Security Initiative (UASI) funds to
pay BoldPlanning under its contract with BoldPlanning that portion of the
County's total,annual cost which relates to the municipalities utilization of the
BoldPlanning system.
A. As a condition subsequent to this Agreement, this Agreement may terminate
should any one or more of the following events occur:
1. If the UASI funding allocated to Washington County is reduced to
$100,000 or less;
2. If the Washington County Emergency Management Director finds that the
number of communities actively utilizing the BoldPlanning software is
4
such that it does not warrant the continuing use of FEMA grant funding to
pay the annual BoldPlanning fees. This may be determined by the
population served or the number of communities utilizing the
BoldPlanning software, or
3. If for any reason, the County contract with BoldPlanning is terminated.
B. The County will utilize FEMA Urban AreaSecurity Initiative (UASI) funds to
pay BoldPlanning to provide related training'once in 2018 or 2019. If after
this aforementioned training is provided, additional cities or townships choose
to participate in this joint powers endeavor, Wash ii on County will not be
obligated to pay for additional training through BoldPlanning:
VIL TERMINATION `
Upon termination of this,.Agreement, all property -held pursuant to the Agreement
a _
shall be distributed to the P61 roviding-the property.
VIII. DATA PRACTICES
All data created, collected, received, t"Maintained or disseminated for any purpose
in the course of this Agreement is governed by the Minnesota Data Practices Act,
MINN. SrAT. CHAPT. 13, or any rules adopted to implement the Act, and any other
applicable state or federal law relating to data privacy.
IX. INDEMNIFICATION
The parties; total liability under this agreement shall be governed by Minnesota
Statute 471.59, subd. la.
A. Each party agrees that it will be responsible for the acts or omissions of its
officials, agents, and employees, and the results thereof, in carrying out the
terms of this agreement, to the extent authorized by law and shall not be
5
responsible for the acts/omissions of the other parties and the results thereof.
For the purposes of determining total liability for damages, the participating
governmental units are considered to be a single governmental unit, the total
liability of which shall not exceed the limits for a single governmental unit as
provided in Minnesota Statute 466.04, subd. 1.
X. ENTIRE AGREEMENT
It is understood and agreed that the entire agreement of the Parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations
.-
between the Parties relating to,;the subject matter hereof.
IN WITNESS WHEREOF, the parties have subscribed their names as of the date first
written above.
i
WASHINGTON COUNTY
CITY OR TOWNSHIP OF
By: -�-- ------ __ -'By:_
Karla Bigham, Chair ",Mayor or Township Supervisor
Washington County Board of Commissioners
Approved:
By:
Molly O'Rourke, County Administrator
By:
Assistant County Attorney
Recommended:
By:
Sheriff, Washington County Sheriff's Office
By:
City Administrator
ADELAIDE LANDING UTILITY AGREEMENT
1. The City of Hugo has approved the preliminary plat, PUD general plan for a major
subdivision as proposed by the developer known as "Adelaide Landing"; and
2. The City approved a gravity based sanitary sewer system to serve the Adelaide Landing
subdivision pursuant to plans submitted to the City by the developer; and
3. In order for the sanitary system to operate as approved, a portion of the utilities need to be
installed outside of the right-of-way and platted lots within the Adelaide Landing
subdivision; and
4. The utilities will be installed in Outlot A, Adelaide Landing where a drainage and utility
easement exists; and
5. All terms and conditions of the Adelaide Landing development agreement, document
number 4135510 dated November 13, 2017, are incorporated herein by reference; and
6. The utilities shall be incorporated into acceptable utility easements located within the
second phase of the Adelaide Landing subdivision within the road right-of-way of 131 st
Street North no later than June 30, 2018; and
7. The total estimated cost of the improvement is $20,000.00. The developer shall either
adjust the Letter of Credit to include an additional $45,000.00 or the Letter of Credit shall
not be further reduced so that adequate security is maintained for the City; and
8. The improvement shall be constructed in accordance with approved plans dated
and subject to specific City written approval; and
9. All costs associated with the enforcement of this Agreement shall be borne by Developer;
and
10. The signatories hereto represent, warrant and agree that they are authorized to sign on
behalf of the respective parties and bind them hereto.
[SIGNATURES ON FOLLOWING PAGES]
Dated:
DEVELOPER:
OP5 ADELAIDE, LLC
By:
Its:
CITY OF HUGO
Dated: By:
Tom Weidt
Its: Mayor
Dated: By:
Michele Lindau
Its: Clerk
RESOLUTION 2018 -
A RESOLUTION ORDERING IMPROVEMENT AND ORDERING
THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE PROPOSED
ONEKA LAKE BOULEVARD AND HARROW AVENUE
STREET IMPROVEMENT PROJECT
WHEREAS, by a motion passed by the council on November 6, 2017, the city engineer was directed to
prepare a Feasibility Report related to the improvement of the Oneka Lake Boulevard and Harrow Avenue
Street Improvement Project.
WHEREAS, such feasibility report was received by the City Council at the February 5, 2018, regular City
Council meeting, and
WHEREAS, a motion of the City Council adopted on February 5, 2018, fixed a date for a Public Hearing on
the proposed improvements to be held on March 5, 2018, and
WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the
hearing was held thereon on the 5th day of March, 2018, at which time all persons desiring to be heard were
given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA:
Such improvements are necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as outlined in the feasibility report adopted November 6, 2017.
WSB & Associates, Inc. is hereby designated as the engineer for this improvement. The engineer
shall prepare plans and specifications for the making of such improvement.
Whereupon said resolution was moved for adoption by Council member and duly seconded by
Council member
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 5th day of March, 2018.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
s.1
implementation of Ramsey County District Court Order 62-
CV-13-2414: Item 4.Q Residential Irrigation Ban
Timeline: Permit Condition will be added to permits by 2/28/2018
The following outlines language from the Court Order in Part 4.C) and conceptual permit condition
language for amending the 11 municipal/public water supply groundwater appropriation permits within
a 5-mile radius of White Bear Lake.
Court Order Language: 4.C) Preparing, enacting and enforcing a residential irrigation ban when the level of
White Bear Lake is below 923.5 feet, to continue until the lake has reached an elevation of 924 feet. The
preparation and enactment of this process will be completed within 6 months of this order.
This section in the Court Order pertains to the following communities:
• Hugo, City of (Permit # 1975-6218)
• Lake Elmo, City of (Permit # 1961-1031)
• Lino Lakes, City of (Permit # 1985-6168)
• Mahtomedi, City of (Permit # 1969-0163)
• North St. Paul, City of (Permit # 1977-6176)
• Oakdale, City of (Permit # 1978-6197)
• St. Paul Regional Water Services (city of St. Paul) (Permit # 1977-6229)
• Stillwater, City of (Permit # 1975-6207)
• Vadnais Heights, City of (Permit # 1980-6153)
• White Bear Lake, City of (Permit #1969-0174)
• White Bear Township (Permit # 1984-6120 & 1984-6121)
Item 4.C) will be implemented through permit language in the above municipal/public water supply
groundwater appropriation permits within a 5-mile radius of White Bear Lake.
Concept for Permit Condition Language:
Ramsey County District Court Order: 62-CV-13-2414 — Residential Irrigation Ban: Residential irrigation
must be prohibited within your community when notified by DNR that the lake level of White Bear Lake
has fallen below 923.5 feet; the prohibition shall continue until notified by the DNR that the lake levels
have reached an elevation of 924 feet. The residential irrigation ban in your community must include
enforcement tools and procedures to compel compliance with your local law. The current lake levels of
White Bear Lake may be viewed on the MN DNR website
(http:Zl/www.dnr.state.mn.us/waters,/csR/site reoort.html?mode=Eet site _re-)ort&site=82016700).
February 8, 2018
implementation of Ramsey County District Court Order 62-
CV-13-2414: item 4.D) Per Capita Water Use
Timeline: Permit Condition will be added to permits by 2/28/2018; Per capita water use plan due to DNR by
August 29, 2018
The following outlines language from the Court Order in Part 4.1)) and conceptual permit condition
language for amending the 11 municipal/public water supply groundwater appropriation permits within
a 5-mile radius of White Bear Lake.
Court Order Language: 4.D) Requiring that all existing permits include an enforceable plan to phase down per
capita residential water use to 75 gallons per day and total per capita water use to 90 gallons per day. The
enactment of this requirement will be completed no later than 1 year from the date of this order.
This section in the Court Order pertains to the following communities:
• Hugo, City of (Permit # 1975-6218)
• Lake Elmo, City of (Permit # 1961-1031)
• Lino Lakes, City of (Permit # 1985-6168)
• Mahtomedi, City of (Permit # 1969-0163)
• North St. Paul, City of (Permit # 1977-6176)
• Oakdale, City of (Permit # 1978-6197)
• St. Paul Regional Water Services (city of St. Paul) (Permit # 1977-6229)
• Stillwater, City of (Permit # 1975-6207)
• Vadnais Heights, City of (Permit # 1980-6153)
• White Bear Lake, City of (Permit #1969-0174)
• White Bear Township (Permit # 1984-6120 & 1984-6121)
Item 4.1)) will be implemented through permit language in the above municipal/public water supply
groundwater appropriation permits within a 5-mile radius of White Bear Lake.
Concept for Permit Condition Language:
Ramsey County District Court Order: 62-CV-13-2414 — Per Capita Water Use Plan: By August 29, 2018
submit a plan to the DNR to phase down per capita residential water use to 75 gallons per day and total
per capita water use to 90 gallons per day. The plan must include enforcement tools and procedures to
ensure implementation of the plan.
February 8, 2018
Implementation of Ramsey County District Court order 62-
Cv-13-2414: Item 4.F) Report on Collaborative Efforts
Timeline: Permit Condition will be added to permits by 2/28/18; report to DNR on collaborative efforts to
reduce residential and total per capita water use
The following outlines language from the Court Order in Part 4.F) and conceptual permit condition
language for amending the 11 municipal/public water supply groundwater appropriation permits within
a 5-mile radius of White Bear Lake.
Court Order Language: 4.F) Requiring that all groundwater permittees report annually to the DNR on
collaborative efforts with other northeast metro communities to develop plans as described in (D), above:
This section in the Court Order pertains to the following communities:
• Hugo, City of (Permit # 1975-6218)
• Lake Elmo, City of (Permit # 1961-1031)
• Lino Lakes, City of (Permit # 1985-6168)
• Mahtomedi, City of (Permit # 1969-0163)
• North St. Paul, City of (Permit # 1977-6176)
• Oakdale, City of (Permit # 1978-6197)
• St. Paul Regional Water Services (city of St. Paul) (Permit # 1977-6229)
• Stillwater, City of (Permit # 1975-6207)
• Vadnais Heights, City of (Permit # 1980-6153)
• White Bear Lake, City of (Permit #1969-0174)
• White Bear Township (Permit # 1984-6120 & 1984-6121)
Item 4.F) will be implemented through permit language in the above municipal/public water supply
groundwater appropriation permits within a 5-mile radius of White Bear Lake.
Concept for Permit Condition Language:
Ramsey County District Court Order: 62-CV-13-2414 — Report on Collaborative Efforts: Annual reporting
to the DNR is required on your collaborative efforts with other northeast metro communities to develop
plans to phase down per capita residential water use to 75 gallons per day and total per capita water
use to 90 gallons per day. To fulfill this Permit Condition complete your DNR Water Conservation Report
by March 30th of each year on the collaborative efforts you achieved during the previous year.
February 8, 2018
CONDITIONS (Continued from previous page)
plan detailed in the Statewide Drought Plan at
http://files. dnr.state. mn. us/natureI—resources/climate/droughttdrought_plan_matrix.pdf.
WELL SEALING: The permittee shall notify the Minnesota Department of Health prior to sealing, removing, covering,
plugging or filling the well(s) from which the authorized appropriation was made. The well(s) must be sealed by a licensed
well driller and in accordance with the procedures required under Minnesota Statutes 1031 and Minnesota Rules 4725 as
administered by the Minnesota Department of Health.
WATER USE CONFLICT: If notified by the DNR that a water use conflict is suspected and probable from your
appropriation, based on confirmation of a formal well interference complaint or a preliminary hydrologic assessment, all
appropriation authorized by this permit must cease immediately until the interference is resolved. The permittee may be
required to obtain additional data to support the technical analysis, such as domestic well information within a radius of
one and one-half miles of the production well. The permittee and impacted party may engage in a negotiated settlement
process and there may be modifications made to this permit in support of conflict resolution.
WATER CONSERVATION: All practical and feasible water conservation methods and practices must be employed to
promote sound water management and use the least amount of water necessary, such as reuse and recycling water,
water -saving devices, and water storage.
DISCHARGE AUTHORIZATION: This permit is valid only in conjunction with all required discharge authorizations from
local, state, or federal government units.
GROUNDWATER MONITORING REQUIREMENT: All new wells must have an access port that allows measuring of water
levels. The permittee must measure the water levels in all production wells and/or one or more approved groundwater level
monitoring well(s) per the guidelines specified in the monitoring details attachment, which is hereby made a part of this
permit. Failure to submit monitoring data as specified in the attachment may result in termination of this permit.
RAMSEY COUNTY DISTRICT COURT ORDER: 62-CV-13-2414 — PLAN TO CONVERT TO SURFACE WATER
SOURCE: A revised Water Supply Plan must be submitted to the DNR, by August 29, 2018, that includes a contingency
plan to fully or partially convert the source water that is authorized under this permit from groundwater to surface water
source(s). The contingency plan must include a schedule for funding design, construction and conversion to a surface
water supply. Whether any conversion would occur shall be determined by the DNR and the holder of this permit.
cc: Jeanne Daniels, EWR District Manager
WSB & Associates, Inc., Agent
Theiler, Raymond, Contact; WSB & Associates, Inc.
Bueltel, Monika, Contact; WSB & Associates, Inc.
Jan Sorensen, DNR Area Hydrologist
Michael Welling, County, Washington
Stephanie Souter, County, Washington
Jessica Collin-Pilarski, County, Washington
Tom Schmidt, Watershed District, RICE CREEK WD
Jay Riggs, SWCD, Washington Conservation District
Bryan Bear, City, Hugo
rage 3 - Permit. Number 1975-6218
2018 Park Upgrades
Year Built Playground
Needed Projects
Possible Projects
Cost Estimate
Cost Breakdown
$2,000 plant materials/trees, $3,000 play/sports
Komplan and Burke
7rb,erk
Repair basketball hoop post, replace spring toys, and
Upgrade landscaping, add shade trees, install benches,
equipment, $3,000 benches
2006 Equipment
replace volleyball net
paint park sign
$8,000
Replace telescope, swing, and climber net on
Remove split rail fence, install limestone rocks for
$500 pavement, $1,000 bench, $500 landscaping/plant
Frog Hollow Park 2005 Burke
playground, remove overgrown shrubs
seating, install exercise equipment, upgrade landscaping $4,000
materials, $2,000 play equipment
Replace landscaping, decrease landscaped areas, plant
$5,000 plant materials/ trees, $3,000 benches, $5,000
Heritage Ponds Park 2011 (Playground) Landscape Structures
Install benches, improve landscaping
trees at perimeter
$13,000
miscellaneous landscape materials
Replace park benches, replace bike rack, replace tennis
net, repair asphalt trails, remove broken grill and
Upgrade landscaping, plant shade trees, paint park
$1,000 net and bike rack, $500 paint, $5,000 benches,
Val Jean Park 2006 Burke
drinking fountain, replace irrigation box
shelter
$9,500
$3,000 plant materials/ trees
Total Estimated Cost : $34,500
Optional
$7,000-
$2,000/ pc Install Airstrider, Recumbent Bike, or similar
Install exercise equipment
$10,000
plus concrete
I . a
Metropolitan Council Workshops and Public Hearing:
Wastewater Reuse -Related Alternative Policy Amendments to the Water Resources Policy Plan
Workshops:
South Metro Location:
North Metro Location:
Inver Grove Heights Community Center
Brooklyn Park Library
8055 Barbara Ave. E.
8500 W. Broadway Ave.
Inver Grove Heights, MN
Brooklyn Park, MN
Community Room 1
Mississippi River Room
Tuesday, February 27, 2018
Thursday, March 1, 2018
1:00PMto3:00PM
2:00PMto4:00PM
Public Hearing:
Metropolitan Council
390 Robert Street North
Saint Paul, MN
Room LLA
Tuesday, March 13, 2018
2:30PMto3:30PM
The Metropolitan Council will hold two workshops and a public hearing to inform the public about and
accept comments on three wastewater reuse -related alternative policy amendments to its Water
Resources Policy Plan. The three wastewater reuse -related alternative policy amendments, prepared by
the Metropolitan Council's Environmental Services Division (MCES), are an outcome of the Council's
Wastewater Reuse Policy Task Force. The alternative amendments represent three different approaches
to implementing wastewater reuse projects that align with the Council's Thrive 2040 goals.
The following materials are available for review on the Metropolitan Council website:
• Alternative Wastewater Reuse -Related Alternative Policy Amendments,
https:C/metrocounciLorg(Alternative-Wastewater-Reuse-Related-Alternative-Policy
-
Amendments
• Wastewater Reuse Policy Task Force Report, htt s: metrocouncil.ore/Wastewater-Reuse-
Policv-Task-Force-Report
• Existing Water Resources Policy Plan, https://metrocouncil.org/Water-Resources-Policy-Plan
All interested persons are encouraged to attend a workshop and provide comments at the public
hearing. You also may submit comments, which must be received by the Metropolitan Council no later
than March 23, 2018, as follows:
• Send written comments to: Tim O'Donnell at Metropolitan Council Environmental Services, 390
Robert St. N., St. Paul, MN 55101-1805
• Fax comments to: Tim O'Donnell at 651-602-1477
• Record comments on: Metropolitan Council Public Comment Line at 651-602-1500
• E-mail comments to: public.info@metc.state.mn.us
• Send TTY comments to 651-291-0904
Item ALTERNATIVE 1 ALTERNATIVE 2e,L R�TptR-
No Regional Cost Share Includes Regional Cost Share Based on Includes Regional Cost Share Based on
Regional Environmental and Economic Benefits Regional Wastewater System Benefit Only
WASTEWATER • Reclaimed water cost: cost -of -
REUSE POLICY service, case -by -case basis; no
regional cost share
• Cooperate and partner with local
communities
• Pursue sources of non -Council
funding
• Project is consistent with host
community's comprehensive plan
• Council may enter into a joint
powers or other agreement
with the host community for the
reclaimed water service
• Council shall enter into a long-
term reclaimed water service
agreement with each user
REGIONAL • Not applicable
BENEFIT
CRITERIA
& PROCESS
• Reclaimed water cost: cost -of -service, case -by -case basis
• Cooperate and partner with local communities
• If regional environmental and economic benefits exist,
implement a regional cost share
• Cap the cumulative regional cost share of all reuse projects
at maximum of 0.75% of total annual municipal wastewater
charges (approximately$1.65M or $1 /REC)
• Pursue sources of non -Council funding
• Project is consistent with host community's comprehensive
plan
• Council may enter into a joint powers or other agreement
with the host community for the reclaimed water service
• Council shall enter into a long-term reclaimed water service
agreement with each user
• Regional environmental and economic benefits of reuse
project:
1. Increases region's wastewater reuse capability
2. Fosters region's environmental sustainability, and
3. Fosters economic growth for a prosperous region
Cob creation and/or uniquely adding to the region's
industrial/business portfolio) that would not happen
without reclaimed water.
• Council public hearing to obtain public input prior to final
determination on regional benefit and regional cost share
• Reclaimed water cost: cost -of -service, case -by -case
basis
• Cooperate and partner with local communities
• If regional wastewater system benefit exists, implement
regional cost share
• Cap the cumulative regional cost share of all reuse
projects at maximum of 0.75% of total annual municipal
wastewater charges (approximately$1.65M or $1/REC)
• Pursue sources of non -Council funding
• Project is consistent with host community's
comprehensive plan
• Council may enter into a joint powers or other agreement
with the host community for the reclaimed water service
• Council shall enter into a long-term reclaimed water
service agreement with each user
• Regional wastewater system benefit from a wastewater
reuse project:
1. Regional wastewater system has been built to
serve long-term growth in a sub -regional service
area and the Department of Natural Resources has
stated that issuance of a water appropriation would
involve a complex and protracted process due to
concerns about the area's long-term water supply,
and/or
2. Project reduces MCES' surface water discharge,
delaying capital improvements to meet more
stringent regulatory requirements
• Council public hearing to obtain public input prior to
final determination on regional benefit and regional cost
char
2/22/2018 Council proposes additional policies for wastewater reuse - Metropolitan Council
Metropolitan Council - metrocouncil.org
METROPOLITAN
C 6 U N C I L
COUNCIL PROPOSES ADDITIONAL POLICIES FOR WASTEWATER REUSE
Posted In: Wastewater & Water
Date: 2/9/2018
The Metropolitan Council is considering new policies related to wastewater reuse, as an outgrowth of a community -based
customer task force.
Wastewater reuse —treating and reusing wastewater —is a potential strategy to benefit the regional wastewater system,
sustain the region's groundwater supplies and support economic growth in the seven -county region. The Council's
regional vision, Thrive MSP2040, encourages wastewater reuse where economically feasible to promote sustainable
water resources.
In January, the Council authorized a public hearing to receive comments on three proposed policy alternatives, one of which could
become an amendment to the 2040 Water Resources Policy Plan.
"Additional policies would help us respond to
opportunities to reuse wastewater that would sustain
our water resources and support economic growth,"
said Council Member Sandy Rummel, who chaired the
Wastewater Reuse Policy Task Force. "We are
committed to working with communities on
wastewater reuse, not competing with them as water
suppliers. Solutions that include wastewater and
stormwater reuse, water conservation, and low -impact
development practices will help achieve our shared
goal of sustaining this region's water resources for
generations to come."
The Council will hold two workshops about the proposed
policies on Feb. 27 and Mar.1, and hold a public hearing on
Mar.13.
Members of the Wastewater Reuse Task Force in a discussion.
All three policy alternatives share these features:
• The Council would charge each wastewater reuse project based on the cost of the service provided, rather than
assigning a fixed rate for all projects.
• The Council would respond to proposed projects in cooperation and partnership with local communities.
• Projects would have to be consistent with the host community's comprehensive plan.
• The Council would pursue non -Council sources of funding (for example, Clean Water Legacy funds) to help pay for
the cost of Council infrastructure related to wastewater reuse.
• The Council may enter into a joint powers or other agreement with the host community for the reclaimed water
service.
• The Council shall enter into a long-term reclaimed water service agreement with each user.
Two alternatives include a regional cost share
Where the policy alternatives differ is whether regional cost -sharing would be implemented and on what basis. Regional
cost -sharing means a small portion of the municipal wastewater charge could be allocated to cover part or all the cost of
Council infrastructure to support a wastewater reuse project.
• Alternative 1 would not include a regional cost share for a proposed wastewater reuse project.
• Alternative 2 would include a regional cost share based on regional environmental and economic benefits.
• Alternative 3 would include a regional cost share based on regional wastewater system benefit only.
Any cost -sharing would apply only to the Council -owned portion of infrastructure related to a wastewater reuse project. R would not be
used to fund privately owned pipes or other facilities. The cumulative regional cost -share of all reuse projects would be capped at
https://metrocouncii.orgINews-Events/Wastewater-Water/Newsletters/Council-proposes-additional-policies-for-wastewate.aspx 1/2
2/22/2018 Council proposes additional policies for wastewater reuse - Metropolitan Council
maximum 0.75% of total annual municipal wastewater charges, approximately $1.55 million per year or $1 per residential equivalent per
year.
Evaluating environmental and economic benefits of a wastewater reuse project
Under Alternative 2, the Council would evaluate, for
any proposed project, the regional environmental and
economic benefits based on whether it:
• Increases the region's wastewater reuse
capability,
• Fosters regional environmental sustainability,
and
• Fosters economic growth for a prosperous
region (creates jobs and/or adds uniquely to the
region's industrial/business portfolio) that would
not happen without reclaimed water.
In addition, the Council would hold a public hearing to
obtain public input prior to a final determination on
regional benefit and regional cost share.
At the Council's East Bethel Water Reclamation Facility,
wastewater is treated to a high enough standard that it can be
reused to recharge shallow groundwater.
Evaluating benefits to the regional wastewater system of a wastewater reuse
project
Under Alternative 3, a regional cost share would be evaluated only for whether a reuse project would benefit the regional
wastewater system. For example:
1. The regional system is built to serve long-term growth in a sub -regional service area, and the Department of
Natural Resources has stated that issuance of a water appropriation permit would involve a complex and
protracted process due to concerns about the area's long-term water supply, and/or
2. The project reduces the Council's surface water discharge, delaying capital improvements to meet more stringent
regulatory requirements.
As in Alternative 2, the Council would hold a public hearing to obtain public input prior to a final determination on regional
benefit and regional cost share.
Alternative Wastewater Reuse Alternative Policy Amendments (pdo
2017 Wastewater Reuse Policy Task Force Report
Current wastewater reuse policies
In addition to the broad encouragement of wastewater reuse in Thrive MSP 2040, the current 2040 Water Resources Policy
Plan also addresses wastewater reuse. The plan encourages investments "when justified by the benefits for supplementing
groundwater and surface water as sources of nonpotable water to support regional growth and maintain water quality."
Posted In: Wastewater & Water
Tags: Wastewater, reuse, Wastewater Reuse Task Force
https:llmetrocouncii.org/News-EventsM/astewater-Water/Newsletters/Council-proposes-additional-policies-for-wastewate.aspx 2/2
HEADLINER
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■ Comedy Central
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Funds raised from this event support the Hugo Good Neighbors Food Shelf.
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5ignatu
Telephone f-ono!!
Hugo Good Neighbors Food Shelf is a501(c)(3) non-profit organization. Amount to be
Sponsorship forms can be mailed to: Hugo Good Neighbors Food Shelf, P.O. Box 373, Hugo, MN 55038.
off,
Dementia
v • Friends
Minnesota
Sets`
—� An ACT on Alzheimer's Initiative
Creating Dementia -Friendly Community-
5 Key Messages:
Dementia is not a normal part of aging.
• Dementia is caused by diseases of the brain.
• It is. not just about having memory problems_
It's possible to have a good quality of life with dementia.
4 There is more to the person than the dernentia.
Consortium of Lake Area Senior Services (CLASS) - www.lakeareaseniors.org
uornmunity uonversation
What's next? Join us to discuss how we can learn together to be a more dementia -friendly
community. CLASS is bringing together members from all parts of our community to understand how
well we are serving people with dementia and their family and friends, caregivers and to explore how
we can act together to become a dementia -friendly community. Please join us for a meeting to share
your ideas and knowledge on how we can create a supportive environment for people living with
dementia.
January 18
1:00-2:00 pm
First Presbyterian Church, 4821 Bloom Ave, White Bear Lake
February 7
4:00-5:30 pm
WBL District Center, 4855 Bloom Ave, White Bear Lake
February 27
2:00-3:00 pm
Vadnais Heights City Hall, 800 County Rd E East, VH
March 6
1:00-2:00 pm
Oneka Room, Hugo City Hall, 14669 Fitzgerald Ave N, Hugo
March 13
5:30-6:30 pm
Skyview Community School, 1100 Heron Ave N, Oakdale
March 28
10:00-11:00 am Gladstone, 1945 Manton Street, Maplewood
Dementia Friends
A one -hour informational session to learn the five key messages about dementia, what it's like to live
with the disease, and how to turn your understanding into action that supports living with dementia.
Presenter: Local Dementia Friends Champions
January 25 10:30-11:30 am Church of St. Pius X, 3878 Highland Ave, White Bear Lake
February 28 10:00-11:00 am White Bear Area Senior Center, 2484 E. County Rd F, WBL
Healthy Brain
Can your brain span match your lifespan? Discover strategies to help ensure a healthier brain based
on four things you can do now for mental fitness. Presenter: Carolyn Klaver, RN, 2nd Half with
Lyngblomsten.
April 4 6:30-8 pm Gladstone Community Center, 1945 Manton St, Maplewood
April 18 10-11:30 am Mahtomedi District Ed Ctr., 1520 Mahtomedi Ave, Mahtomedi
Please contact Meg from CLASS at 651-407-2024 to register for all events.
Thanks to the Greater White Bear Lake Community Foundation for their financial support.
March 2018 March 2018 April 2018
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St. Pats Day
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5
Michele Lindau 2 3/1/2018 2:51 PM
The following items were distributed at the meeting.
From:
Bryan Bear
To:
Becky Petryk; Mike Miron; Phil Klein
Cc:
Michele Lindau
Subject:
FW: Tonight"s water reuse agenda item
Date:
Monday, March 05, 2018 4:27:42 PM
From: Debra C. Barnes[mailto:debracbarnes@comcast.net]
Sent: Monday, March 05, 2018 12:39 PM
To: 'THOMAS WEIDT' <tweidt@msn.com>; Chuck Haas <charles.haas27@gmai1.com>
Cc: Bryan Bear <BBear@ci.hugo.mn.us>
Subject: Tonight's water reuse agenda item
Dear Mr. Mayor and Councilman Haas,
I would like to express my support for Councilman Klein's suggestion that the
City of Hugo take a position on the policy amendments under consideration by
Met Council relating to wastewater reuse. I think this is one more way our city
can demonstrate support for sustainable practices involving water use.
Wastewater treatment technology has been around since at least the mid-1980s;
the consultant I worked for in Denver, CH2M Hill, actually designed a small
demonstration treatment plant for the Denver Water Board all those years ago.
The purpose behind the project was to establish the relative safety of reclaimed
wastewater as a drinking water supply. The full-scale, 1.0 mgd Potable Reuse
Demonstration Plant was successfully constructed.
The biggest challenge to implementing the technology at the time on a large
scale was high cost, public perception, and regulatory issues. Denver now
embraces reuse of wastewater as a nonpotable water source for crop irrigation,
industrial use, in parks, and for other purposes. The city has two parallel water
distribution systems: potable water, and the "purple pipes" that carry treated
wastewater for use in nonpotable water systems. According to an article I read
today in Progressive Engineer, "recycling proves cost effective when compared
to finding new water and developing the resources." That statement has real
implications for the Twin Cities area.
hhU://www.12rogressiveen-ineer.com/features/denverWater.Iltm
I realize that the Hugo City Council may not wish to make a public statement
about reusing wastewater as drinking water, per se (although personally, I think
the public may have developed an increased appreciation for the wonders of
technology since the mid 1980s!). As a taxpayer, I would support the
exploration of this technology.
I think the takeaway is that as the city deals with the aftermath of the White
Bear Lake lawsuit, there may be other water supply options to consider besides
piping the Mississippi River all the way to Hugo, which is problematic, at the
very least, for a lot of reasons. I'd encourage the council to take a stand and
support the Met Council's policy development on this issue.
Deb
Deb Barnes, P.E.
Little Red Pen Publishing, LLC
Professional technical and literary editing
P. O. Box 593
Hugo, MN 55038
651-503-3522
littleredbenkcomcast.net
www.littleredpenpublishin�4.com