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HomeMy WebLinkAbout2018.02.05 CC Minutes CITY of Minutes HUGO CITY COUNCIL MEETING f: EST. 1906 HUGO CITY HALL •. • 00 14669 Fitzgerald Avenue North•Hugo,MN 55038 MONDAY,FEBRUARY 5, 2018—7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas (via Skype) Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Landform Planner Kendra Lindahl, City Planner Rachel Juba, Parks Planner Shayla Denaway, and City Clerk Michele Lindau Minutes for the January 8, 2018 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the Council meeting on January 8, 2018, as presented. All Ayes. Motion carried. January 20, 2018 Fire Department Annual Banquet Klein made motion, Petryk seconded, to approve the minutes for the Fire Department Annual Banquet on January 20, 2018, as presented. All Ayes. Motion carried. January 29, 2018 Goal Setting Workshop Miron made motion, Klein seconded, to approve the minutes for Goal Setting Workshop on January 29, 2018, as presented. All Ayes. Motion carried. January 30, 2018 Steve Duff Retirement Reception Klein made motion, Miron seconded, to approve the minutes for the retirement reception for Senior Engineering Technician Steve Duff on January 30, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for February 5,2018 Page 2 of 10 Introduction of Washington County Deputy Corey LaPlante Hugo Deputy Kevin Jadwinski was moved to general patrol with the canine unit of the Washington County Sheriff's Office and taking his place as a Hugo deputy is Deputy Corey LaPlante. Sheriff Dan Starry introduced LaPlante to the Council. LaPlante recently worked the Super Bowl event at the US Banks Stadium, and staff presented a photo of him with talk show host Jimmy Fallon. Sheriff Starry gave an update on activities at the Sheriff's Office saying human sex trafficking and the opioid crisis was keeping the department busy. Parks Commission Annual Report Parks Planner Shayla Denaway presented the 2017 Parks Commission Annual Report. She began by reviewing the goals from 2017. She talked about the kiosk installed by Washington County on the Hardwood Creek Regional Trail and trails and sidewalk that had been constructed in the Clearwater Cove development. Extensive work had been done on the Comprehensive Plan and a $1,500 grant was received for an enhanced park and trails map that went out to all residents. Activities of the Parks Commission included review of Adelaide landing, Creekside Heights, and the Leroux property. Other projects included construction of the Clearwater Cove park shelter, pollinator project with Washington County Pheasants Forever, resolution of complaints at the park on Goodview Avenue by clear cutting and mowing, and new patios at Victor square and Diamond Square. The Commission had completed a review of all neighborhood parks. The majority of them are over ten years old, and discussions have been started on necessary maintenance and replacement of equipment. She talked about Clearwater Creek Preserve and the inability to maintain the trail there due to water. Resides dents are wanting the trail improved. She talked about the work done by Intern Sarah Rumpee to provide ideas for park and gateway improvements. Shayla explained the recreational programs in 2017 included three movie nights, Kidz `n Biz with the Hugo Area Business Association, and Park Play Days partnered with the Forest Lake YMCA. She talked about the 9t'Annual Tour de Hugo where there were over 400 riders, over $10,000 collected in sponsorships, and $8,000 raised for Hugo parks and trails. Shayla concluded by saying they look forward to continuing the partnerships. Approval of the Consent Agenda Klein made motion, Miron seconded, to approve the following Consent Agenda items: 1. Approval of Claims 2. Approve Resignation of Fire Fighter Dan Determan 3. Approve Resignation of Planning Commissioner Ron McRoberts 4. Approve Spring and Fall Cleanup Dates for April 21 and October 6, 2018 5. Approve Off-Site Gambling for Bayport Legion to Conduct Bingo at Hugo Legion 6. Approve Advertisement of Bids for the 2018 Dust Control Project 7. Approve Advertisement for Bids for the Fire Hall Roof and Mechanical Equipment 8. Approve Penalty for Liquor Violation at MGM Wine & Spirits 9. Approve Advertisement for Community Development Intern Hugo City Council Meeting Minutes for February 5,2018 Page 3 of 10 10. Approve Advertisement for Seasonal Public Works Employees 11. Approve Appointment of Scott Arcand as Vice Chair of the Planning Commission 12. Approve Resignation of City Assessor Dan Raboin All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resignation of Fire Fighter Dan Determan At its July 5, 2017, meeting, Council approved hiring of Dan Determan as a probationary firefighter. Dan had submitted his letter of resignation effective January 9, 2018. Adoption of the Consent Agenda approved the resignation of Dan Determan. Approve Resignation of Planning Commissioner Ron McRoberts At its February 22, 2000, meeting, Council approved the appointment of Ron McRoberts to the Planning Commission. On January 10, 2018, Ron submitted his letter of resignation effective immediately. Adoption of the Consent Agenda approved the resignation of Ron McRoberts and directed staff to send him a certificate of appreciation for his 17 years on the Planning Commission. Approve Sprint and Fall Cleanup Dates for April 21 and October 6,2018 Public Works Director Scott Anderson had worked with Washington County to secure Saturday, April 21 and October 6 for the spring and fall cleanup dates. As in the past, the event will take place at the Public Works building from 8 a.m. to noon. Adoption of the Consent Agenda approved April 21 and October 6 as the spring and fall Citywide Cleanup Dates for 2018. Approve Off-Site Gambling for Bayport Legion to Conduct Bingo at Hugo Legion Hugo American Legion Gambling Manager had requested approval of an Off-Site Gambling Permit for the Bayport American Legion Post 491 to conduct purse bingo at the Hugo American Legion on February 18, 2018. Adoption of the Consent Agenda approved the Off-Site Gambling Permit for the Bayport American Legion. Approve Advertisement of Bids for the 2018 Dust Control Proiect Staff had requested authorization from the City Council to advertise for bids for the City's 2018 gravel road dust control project. The City of Hugo currently applies dust control to approximately 28 miles of gravel roads located within its municipal boundaries. Following City Council approval, staff will advertise and solicit bids through the City newspaper and hold a bid opening in early April. This will be followed by the Council considering bids in April. The dust control/stabilization would be applied in two separate applications, once in mid-May and again in early to mid-August. Adoption of the Consent Agenda approved the advertisement for bids for the City's 2018 gravel road dust control project Hugo City Council Meeting Minutes for February 5,2018 Page 4 of 10 Approve Advertisement for Bids for the Fire Hall Roof and Mechanical Equipment The Hugo Fire Department was constructed in 1998, and the roof had overreached its life expectancy along with the roof-top mechanical equipment. Staff had been working with Roof Spec on developing plans and specification for the installation of a new roof and mechanical equipment. Staff was working on final approval of the bid package. Adoption of the Consent Agenda approved the advertisement for bids for the roof project subject to approval by the City Attorney. Approve Penalty for Liquor Violation at MGM Wine & Spirits The City of Hugo was notified by the MN Department of Public Safety Alcohol and Gambling Enforcement of a recent violation by KSIALL Company dba MGM Wine & Spirits Hugo and MGM Wine & Spirits Forest Lake. It was alleged that product was purchased by one store for resale at the other. This is a violation of State Statute 340A.415 and City Code Sec. 6-61. On Thursday, January 25, 2018, staff met with MGM owner Victor Shevchuk who indicated he now fully understands the State Statute and Hugo ordinance regarding the sale of alcohol between retail stores and sanctions that may be imposed by the City Council for violation. Pursuant to Hugo City Code, Council may revoke the license, suspend the license for up to 60 days, or impose a civil penalty of up to $2,000. Penalties established by resolution for other liquor violations impose a $300 fine for a first time offense. Adoption of the Consent Agenda approved fining MGM Wine & Spirits Hugo $300 with the understanding that subsequent violations would result in stricter penalties. Approve Advertisement for Community Development Intern At its March 16, 2017, meeting, Council approved the hiring of Sarah Rumppe as the new community development intern beginning spring, 2017. Sarah recently accepted a position at Westwood Engineering. Adoption of the Consent Agenda approved the advertisement for a new community development intern. Approve Advertisement for Seasonal Public Works Employees In past years, the City has hired five Seasonal Public Works positions to help maintain the City's park system and building grounds as well as assist in road patching crews and other work as needed. These positions were approved in the 2018 General Fund Budget. Adoption of the Consent Agenda approved the advertisement for Seasonal Public Works positions. Approve Appointment of Scott Arcand as Vice Chair of the Planning Commission The vice chair of the Planning Commission is appointed every year by the Council with a recommendation from the Planning Commission. At its January 25, 2018, meeting, the Planning Commission discussed this appointment and is recommending Scott Arcand continue as vice chair. Adoption of the Consent Agenda approved the reappointment Scott Arcand as vice chair of the Planning Commission. Approve Resignation of City Assessor Dan Raboin City Assessor Dan Raboin had submitted his letter of resignation. Dan had been the City Hugo City Council Meeting Minutes for February 5,2018 Page 5 of 10 Assessor since February 1, 2015. Adoption of the Consent Agenda approved the resignation of City Assessor Dan Raboin effective April 30, 2018. Approval of City Council Focus Goals and On2oin2 Priorities for 2018 The Council held a Goal Setting Workshop on Tuesday, January 29, 2018 for the purpose of setting goals and priorities for 2018. City Administrator Bryan Bear had compiled items discussed during the workshop and reviewed them with the Council explaining the list will determine the work of staff for the year 2018. Miron made motion, Klein seconded, to approve the Focus Goals and Ongoing Priorities for 2018 as presented. All Ayes. Motion carried. Receive Feasibility Study and Set Public Hearing for the Oneka Lake Blvd/Harrow Avenue Improvement Prolect At its November 6, 2017, meeting, Council approved the resolution calling for the preparation of a feasibility study for the Oneka Lake Boulevard& Harrow Avenue improvement project. City Engineer Mark Erichson provided the Council information on the study beginning with background on how the City rates roadways and explaining that this was the next highest priority project. The proposed improvements included reclaiming the existing roadway, subgrade corrections, and drainage improvements. He provided the two options on the roadway width. Options were to improve the roadway as existed or widen it by paving the shoulders. He talked about the future water main and sewer extension, and stated that talks will continue with property owners that will be impacted. Estimated project cost was $1,180,000 or 1,290,000 if the roadway is widened. $1,660,000 would be paid through assessments and the remaining through City funds and state aid. Erichson explained the assessment rates based on the City's policy and the cost for oversizing the water main. He presented a project schedule showing construction taking place from June-October, 2018, and the assessment hearing taking place in September, 2018. Council asked about the location of the utility extension, and Erichson explained it would be located within the roadway. Also discussed was the options for the roadway width. One option would be to pave the existing 24' width, and the other would be to pave at 26' width, which would provide for I I' feet drive lanes with two foot shoulders on each side. In response to comments at the neighborhood meeting, Council discussed widening the roadway and agreed it would help the road edges and increase safety for pedestrians. Miron made motion, Klein seconded,to approve RESOLUTION 2018—2 RECEIVING THE FEASIBILITY REPORT AND CALLING FOR THE PUBLIC HEARING ON THE PROPOSED ONEKA LAKE BOULEVARD AND HARROW AVENUE STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Update on Comprehensive Plan Draft Landform Planner Kendra Lindahl presented a draft of Hugo's 2040 Comprehensive Plan to Hugo City Council Meeting Minutes for February 5,2018 Page 6 of 10 Council for discussion. She reviewed the meetings that had been held and comments that were received from the public. Key updates to the plan included increasing the graphic content and layout with interactive links and guiding principles in the front of each chapter. She stated that nothing changed in terms of land use because residents did not see a need for a lot of changes. Changes were made to reflect affordable housing goals and density minimums. No changes had been made to eastern Hugo, and it was recommended to move ahead with the feasibility study for that area. Changes were made to the mixed use district in response to the Metropolitan Council's request to put a cap on maximum density. Changes were made to the housing plan to reflect demographic information. The EDA had worked on the economic development chapter to reflect current economic conditions, and the biggest change was to the parks, trails, and open space chapter to help the Parks Commission and Council make decisions. Resiliency is a new chapter that is required to show how the community is ready for what the future brings. Changes in the transportation chapter included coordination with parks and trails. City Engineer Mark Erichson talked about the water supply and water distribution chapter comparing the 2030 plan with the 2040 plan showing that water use has been going down, and he felt it was influenced by water conservation efforts and water reuse projects. This resulted in the need for only three new wells in the 2040 instead of the five planned for in the 2030 plan at buildout. The sanitary sewer plan reflected changes due to less water being used. Next steps were to work on the implementation chapter, editing, and creating interactive links. A public hearing will be held in March, and the plan will go to Council for approval on April 2, 2018. If approved, it will be distributed and go to the Metropolitan Council for approval with adoption at the November 5, 2018 meeting. Klein asked if there were discussions on connecting Hugo's water supply with other communities as part of the resiliency plan. Erichson replied that it should be included. Bear added that the City does have interconnects with the City of Lino Lakes and a future connection south into White Bear Township. The Council liked the appearance of the new plan and felt the interactive links would be very helpful. They hoped residents would attend the open house to see how their input has been considered. Rice Creek Watershed District Manager John Waller provided comments on a meeting that took place with the City of Columbus, Forest Lake and the Watershed District, and he suggested a presentation may work well in Hugo on the stormwater plan. He talked about how interconnecting the wells and becoming one system under the rules would result in a loss of the ability to use an emergency well. He said that at the January Metro Area Managers meeting, the Stormwater Conservation Board talked about a new program for funding, and he would like to see money go to Washington County. Update on White Bear Lake Lawsuit At its January 8, 2018, meeting, staff provided an update to the Council on the recent court order regarding the White Bear Lake Lawsuit. Since that time, there have been several developments, including an amendment to the City's appropriations permit. City Administrator Bryan Bear provided background on the lawsuit and explained that on January 26, 2018, there was discussion on construction dewatering resulting with an expectation that the prohibition will be removed. Bear felt the order was vague, and the DNR was not providing much direction to the Hugo City Council Meeting Minutes for February 5,2018 Page 7 of 10 cities. Bear talked about other conditions in the order and the DNR's change to Hugo's appropriations permit and requirement for plans for a partial or total conversion to surface water. Hugo has no viable surface water to support total conversion. A project was presented for a Metropolitan regional project that would cost $630,000,000. The City would have to rely on other entities, and it's difficult to rely on such a plan. The City has already complied with a partial conversion. He provided options to meet the requirements for contingency plans. The City could use water from several different sources, which would be prohibitively expensive. Another option would be to appeal the amendment to the City's permit; there is a 30 day appeal window. The third option would be to prepare a simple plan to meet the vague minimum requirements. Or, he explained, the City could do nothing and wait for the DNR to take enforcement action. The City was now appropriated more water than it uses, but it will be needed for future development. Other conditions of the order expected to be done by February 28th were the preparation of a residential irrigation ban, limitations put on total per capita use, and collaboration with other cities. He concluded by saying the City is doing an excellent job in water conservation and aquifer management. Staff was not requesting any action, but residents will start to look for remedies and a legislation solution will likely be necessary. Miron talked about Hugo's water use being under the allotted per capita use, and Bear explained that could be changed by one huge water user. Haas said the best way to get rid of an unfair law would be to vigorously enforce it. His said the City should proceed cautiously and wait for it to play out. Klein agreed. He said that at a recent MAWSAC meeting there was discussion on defining sustainability, and he felt no one had a good understanding. His opinion was to let it play out because it was likely to change. He added that Hugo has been a leader in conservation and may be relied on to provide information. Bear stated that Hugo's efforts have been effective, and he felt the DNR's requirements would not help conservation but instead affect density. The judgement does not help save water and bring up the lake. Petryk asked if this would all go away if the DNR prevails in their appeal, or how it would result if there was legislation. City Attorney Dave Snyder responded that it would go away if the DNR won the appeal, and a legislative initiative is a common response to judicial rulings. Miron stated there was a need to start having those conversations. Weidt talked about the option to do nothing, and said he felt that seemed to be the right path. John Waller said he hoped the City continued the reuse projects. The district board would be happy to work with the legislators and would encourage engagement of the counties as well. Hugo City Council Meeting Minutes for February 5,2018 Page 8 of 10 Presentation of TGK Auto Sketch Plan Troy and Alana Kaplan from TGK Automotive were seeking comments on a sketch plan for a 13,950 square foot motor vehicle repair business on a three acre parcel formerly known as the "End Zone" site. Planner Rachel Juba explained they would like to expand their business from their existing leased space at 5241 130th Street in Hugo. The subject property is currently vacant and zoned Neighborhood Service (NS). In order for the use to be located on the property, it would need to be rezoned to General Business (C-2). Juba talked about the neighboring property zoning districts and explained what was permitted in each district. She presented the general layout showing the building that would be used for repairing vehicles and the parking lot with an adequate number of spots according to City Code. The Planning Commission and EDA had reviewed the sketch plan, and Rachel shared their comments on limiting the number of cars parked outside, screening, building materials, rooftop equipment, lighting, and buffering from the residential properties. Weidt invited the owner Troy Kaplan to speak. He explained they had been in Hugo for the past eight years and have outgrown the site. There is also a TGK located on Rice Street and they are looking at building their headquarters in Hugo. Petryk asked about hours and noise. Kaplan responded they use six or seven compressors that can't be heard if doors closed. Miron asked how many employees there would be. Kaplan replied they now employ five and he would bring three from his Rice Street shop and possibly expand to include more technicians. Klein stated that the rezoning made sense, and it would tie in nicely with the Hugo Equipment Company and the vacant parcel. He also commented on the drawings that showed minimal impact to neighboring properties. Miron said he generally agreed with Klein. He commented on the property being vacant for a long time and appreciated that thought had been given to buffering. Discussion on City Assessor Services Staff had been made aware of City Assessor Dan Raboin's intention to resign after the Local Board of Appeals and Equalization meeting in April. City Administrator Bryan Bear discussed with Council plans for moving forward with the City's assessor needs. He stated the City had been contacted by Chase Peloquin who is with Scandia and Chisago County. He and the Mayor had met with him and talked about terms that would be similar to existing. Bear explained another option was to contract with Washington County; however, Hugo had a long history of using a local assessor, and it has been successful. A county assessor would shift the accountability to the county, and the Council could also eliminate the local board meetings if so desired. Weidt stated he met with Chase, and he seemed like a good fit. He added that the path the City is on allows the City to provide a good service to the residents. Klein agreed stating he felt keeping it local would give the City more control. Hugo City Council Meeting Minutes for February 5,2018 Page 9 of 10 Miron agreed saying it would be easier to turn it over to the County, but it may not be the right thing to do. Haas agreed the City should keep its own assessor. He stated that when imposing regulations and rules on the public, it is best to have accountability at the local level. The city can play a valuable part in mitigating the effects of the County and State. Miron made motion, Petryk seconded, to direct staff to negotiate an agreement with Chase Peloquin for Council approval. All Ayes. Motion carried. Update on Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The YRN fulfilled a request from a Gold Star Mother for a donation to the MN Fallen Hero Children's Educational Foundation. They also helped fund car repairs for a Gold Star Family in White Bear Lake. Financial help was provided to the family of an MN National Guard member who had been in an accident. Household repairs were provided to a disabled veteran and the YRN was able to connect him with the MN Disabled Veterans Association. They raised donations for a stationary bike for a veteran recovering from knee surgery. He thanked the Benevity Community Impact Fund for their $191 donation and Xcel Energy for their $300 raised as part of their Dollars for Doing program. Girl Scouts are lining up cookie donations for care packages, and the YRN also received donations from the Ramsey County Sheriff s Office. The Bald Eagle Sportsmen Association will be the February Burger Night Sponsor. Cancel Second Meeting in February Due to President's Day Holiday Annually, the President's Day Holiday falls on the same day as the second Council meeting in February and would need to be rescheduled. City Administrator Bryan Bear stated that staff did not anticipate any items for a second meeting in February and recommended Council cancel their meeting on February 19, 2018. Miron made motion, Klein seconded, to cancel the meeting on February 19, 2018, due to the Presidents Day Holiday. All Ayes. Motion carried. Comprehensive Plan Open House on Monday,February 26, 2018 City Administrator Bryan Bear reminded Council of the Comprehensive Plan Open House on Monday, February 26, 2018 at 7 p.m. The Open House will be held in the Council Chambers at Hugo City Hall. HBA Business Breakfast/Mayor State of the City Address on Tuesday, February 27, 2018 City Administrator Bryan Bear informed Council that the Hugo Area Business Association will hold a Business Networking Breakfast at the Blue Heron Grill on Tuesday, February 27, 2018, from 7:30-9:00 a.m. Mayor Weidt will deliver the State of the City Address. Hugo City Council Meeting Minutes for February 5,2018 Page 10 of 10 Petryk made motion, Klein seconded to schedule the HBA Business Breakfast/State of the City Address as a meeting on February 27, 2018. All ayes. Motion carried. Local Board of Appeal and Equalization Meeting on Thursday,April 12, 2018 City Administrator Bryan Bear informed Council that Washington County was requesting the City of Hugo hold its Local Board of Appeal and Equalization meeting on Thursday, April 12, 2018, from 5:30 - 7 p.m. Klein made motion, Miron seconded, to schedule the Local Board of Appeal and Equalization meeting for Thursday, April 12, 2018. All Ayes. Motion carried. Adiournment Klein made motion, Miron seconded, to adjourn at 9:21 p.m. All Ayes. Motion carried. Respectfully Submitted, JN Lvv'r-� Michele Lindau City Clerk