HomeMy WebLinkAbout2018.03.19 CC PacketEST. 1906
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14669 Fitzgerald Avenue North • Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. March 5, 2018 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
AGENDA
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, MARCH 19, 2018 — 7 P.M.
1. Washington County Veteran Service Officer Lon Pardun
2. Hugo Fire Department Annual Report — Fire Chief Kevin Colvard
3. North Memorial Annual Report — Manager Rob Almendinger, Supervisor Shawn
McDonough and Director Rick Wagner
4.
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approval of Claims
2. Approve Annual Performance Review for Finance Director Ron Otkin
3. Approve Special Event Permit for Yobbie and Whitaker Wedding on August 18, 2018
4. Approve Finance Coordinator Position in the City's Finance Department
5. Approve Appointment of Accounting Clerk Anna Wobse as the New Finance Coordinator
6. Approve Return of Excess TIF to Washington County for Redistribution
H. UNFINISHED BUISNESS
1. Discussion on Waste Water Reuse
2. Discussion on Historical Commission's Recommendation for the Hopkins
Schoolhouse
I. NEW BUSINESS
1. Discussion on Street Lighting in Dellwood Ridge
J. VISITOR PRESENTATIONS
1. No visitor presentations are scheduled.
K. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
L. ADMINISTRATIVE PRESENTATIONS
1. Spring Cleanup on Saturday, April 21, 2018
2. Kidz `n Biz on Saturday, April 28, 2018
M. EXECUTIVE SESSION
1. White Bear Lake Lawsuit
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH l9, 2018
DA Approval of Minutes for the March 5, 2018 City Council Meeting
Staff recommends Council approve the minutes for the Hugo City Council meeting on March 5,
2018, as presented.
F.1 Washington County Veteran Service Officer Lon Pardun
Washington County Veteran Service Officer Lon Pardun will present an overview of the services
provided to County Veterans through the Veteran Service Office and answer any questions the
Council may have.
F.2 Hugo Fire Department Annual Report
Hugo Fire Chief Kevin Colvard will provide the Department's annual report for 2017.
F.3 North Memorial Annual Report
Manager Rob Almendinger, Supervisor Shawn McDonough and Director Rick Wagner from
North Memorial will present the annual report on ambulance services provided to Hugo in 2017.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Finance Director Ron Otkin
Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 29 years, Ron
has conducted duties related to the City's Finance Department which includes the annual
preparation of the City's budget as well as financing of public improvement projects and
accounts payable and accounts receivable. City Administrator, Bryan Bear, recommends Council
approve the annual performance review for Finance Director Ron Otkin.
G.3 Approve Special Event Permit for Yobbie and Whitaker Wedding on August 18, 2018
Wedding Planner Rita Swanson has applied for a Special Event Permit for the wedding of Erika
Yobbie & Grant Whitaker at their home at 7195 137th Street North. Special Event Permit are
typically not required for weddings; however, the applicant is requesting to use the Hanifl Fields
parking area for vendor parking during the event. Staff recommends Council approve the Special
Event Permit for the Yobbie/Whitaker wedding on August 18, 2018.
GA Approve Finance Coordinator Position in the City's Finance Department
Finance Director Ron Otkin has begun work on a transition plan for when he retires by
establishing a Finance Coordinator mid-level position. This position would involve supervising
of clerks in the department and becoming familiar with the duties of the Finance Director.
Finance Director Ron Otkin recommends Council approve the Finance Coordinator position at
Pay Grade 8.
G.5 Approve Appointment of Accounting Clerk Anna Wobse as the New Finance Coordinator
Anna Wobse has worked for the City of Hugo as the Accounting Clerk since November, 2008, under
the direction of Finance Director Ron Otkin. With Anna's experience, she is qualified and will -suited
for the Finance Coordinator position. Staff recommends Council approve the appointment of Anna
Wobse as the new Finance Coordinator for the City of Hugo.
G.6 Approve Return of Excess TIF to Washington County for Redistribution
The Bald Eagle TIF District is scheduled to be decertified next year when the final note payment
is made in February. Any monies left in the TIF Fund (Excess TIF) must be sent to the County
for redistribution to the taxing jurisdictions. However, the City can send some of the Excess TIF
to the County prior to decertification. Staff is recommending that we remit $350,000 of this
Excess TIF to the County this year. The remaining balance in the TIF Fund will be used for cash
flow purposes. Based on our share of the tax rate, the City will receive approximately $141,000
back from the County. The balance will be shared by the City, County and School District.
Although these funds can then be used for any purpose, the School District will break even as
their state aids will be reduced by the amount they receive. The Finance Department
recommends that the City Council authorize remitting $350,000 of Excess TIF to Washington
County for redistribution.
H.1 Discussion on Waste Water Reuse
At its March 5, 2018 meeting, Council tabled discussion on the Metropolitan Council's
amendments to its Water Resources Policy Plan related to wastewater reuse as a potential
strategy to benefit the regional wastewater system, sustain the region's groundwater supplies,
and support economic growth. There are three alternatives that are the outcome of the
Wastewater Reuse Policy Task Force that will be considered by the Met Council. The Met
Council will hold two workshops and a public hearing to inform the public about and accept
comments on the alternatives. Council Member Klein is requesting Council take a position on
these proposals.
H.2 Discussion on Historical Commission's Recommendation for the Hopkins Schoolhouse
On the City Council's goals list is to consider restoration possibilities of the Hopkins
Schoolhouse. The Council approved the hiring of Olivia Schiffman as the History Intern in June,
2017, and one of her duties was to lead the Historical Commission in the exploration of
possibilities for the future use of the schoolhouse. Olivia has worked closely with Chair Cynthia
Schoonover and the Historical Commission on gathering public input and considering several
options. History Intern Olivia Schiffman will present background on the project and the
Commission's findings and recommendation to the Council. Staff recommends Council discuss
the recommendation presented and provide further direction.
I.1 Discussion on Street Lighting in Dellwood Ridge
Staff has received a request from Tom Windisch, Manager of the Dellwood Ridge Home Owners
Association, for the City to pay for electricity and maintenance of the street lights in the
neighborhood. Until now, street lights within the public right-of-way in Dellwood Ridge have
been the responsibility of the neighborhood at a cost that is typically around $200 a month. Staff
has researched the history of this development and has found no reason the City should not take
on the same responsibility for these lights as the City does with all other lights located on public
streets. Staff will present this for discussion and recommends Council authorize the City to
make all future payments for electricity and maintenance of the Dellwood Ridge neighborhood
street lights.
K. 1 Update on Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein will update the Council on the activities of the
Yellow Ribbon Network to date. This was tabled at the last Council meeting.
L.2 Spring Cleanup on Saturday, April 21, 2018
The City and Washington County will hold their annual Spring Cleanup on Saturday, April 21,
2018, from 8 a.m. to noon at the Hugo Public Works building
1.3 Kidz `n Biz on Saturday, April 28, 2018
The Hugo Area Business Association will hold their annual Kidz `n Biz event on Saturday, April
28, 2018, from 11:00 a.m. to 2:00 p.m. at the Oneka Elementary School. Staff recommends
Council schedule this as a meeting if they choose to attend.
M.1 EXECUTIVE SESSION ON THE WHITE BEAR LAKE LAWSUIT
At its March 5, 2018, meeting, Council discussed appealing the conditions placed on the City's
appropriations permits. A motion was made to prepare for an appeal and present it to the
Council at this meeting in an executive session. City Attorney will brief the Council on the
appeal and contested case hearing. An executive session may not be necessary if Council
chooses to have this discussion in open session.
N. ADJOURNMENT
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14654 Fitzgerald Avenue North - Hugo, MN 55038
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
MINUTES
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, MARCH 5, 2018 — 7 P.M.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer
Mark Erichson, Community Development Assistant Rachel Leitz, Parks Planner Shayla
Denaway, and City Clerk Michele Lindau
Minutes for the February 5, 2018 City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the February 5, 2018, City
Council meeting as presented.
All Ayes. Motion carried.
Minutes for the February 26, 2018 Comprehensive Plan Workshop
Petryk made motion, Klein seconded, to approve the minutes for the February 26, 2018,
Comprehensive Plan Workshop as presented.
All Ayes. Motion carried.
Minutes for the February 27, 2018 HBA Breakfast/State of the City Address
Miron made motion, Klein seconded, to approve the minutes for the February 27, 2018, Hugo
Business Association Breakfast/State of the City Address as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Building Department Annual Report — Rachel Leitz
Community Development Assistant Rachel Leitz presented the 2017 Building Department
Annual Report to the Council. Rachel reviewed the number of planning applications, building
permits, and inspections done by the Building Department. She provided data on population
Hugo City Council Meeting Minutes for March 5, 2018
Page 2 of 10
estimates and explained there was currently 340 residential lots available to be built on. Nine
residential projects and seven non-residential projects were approved in 2017. She talked about
foreclosures, which were down to 21 from a high in 2010 at 161 foreclosed homes. She
concluded by talking about upcoming development projects.
Approval of the Consent Agenda
Miron made motion, Klein seconded, to approve the following Consent Agenda items:
1. Approval of Claims
2. Approve Performance Review for Building Department Secretary Debi Close
3. Approve Purchase of Crew Cab Pickup Truck for the Hugo Fire Department
4. Approve Sale of Public Works Vehicle #102-07
5. Approve Sale of Public Works Vehicle #106-02
6. Approve the Renewal of CUP for Lametti and Sons
7. Approve JPA with Washington County for BoldPlanning Software
8. Approve Utility Agreement with Excelsior Group for Adelaide Landing
9. Approve Leave of Absence for Firefighter Adam Sauerwein
10. Approve Promotion of Firefighter Brian Kindelberger to Lieutenant
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City's Building Department Secretary on March 20, 2006. For the
past twelve years, Debi has performed customer service duties both at the front counter and on
the telephone scheduling inspections with contractors. Debi also works as the secretary to the
Parks and Recreation Commission. Adoption of the Consent Agenda approved the annual
performance review for Building Department Receptionist Debi Close.
Approve Purchase of Crew Cab Pickup Truck for the Hugo Fire Department
Included in the City's 2018, budget was funding for a truck for the Fire Department to replace
the 2006 Chevy Silverado, which was the assistant chief's vehicle. This vehicle was used to
respond to calls and attend meetings. The 2006 Silverado would replace the 2006 Ford
Expedition which would then be sold. The value of the Expedition was approximately $4,200.
The truck to be purchased was a 2018 F-150 4x4 Crew Cab from Midway Ford through the
Cooperative Purchasing Venture at a price of $39,682.76 plus tax and licensing. An additional
$14,000 would be needed to get the vehicle ready for use. Adoption of the Consent Agenda
Hugo City Council Meeting Minutes for March 5, 2018
Page 3 of 10
approved the purchase of the 2018 F-150 4x4 Crew Cab.
Approve Sale of Public Works Vehicle #102-07
Staff recently held a sealed bid process for the sale of the 2007 Chevrolet 2500HD pickup truck
that was recently replaced in the Public Works Department. A high bid of $11,000 was
submitted by Tony Longville of White Bear Lake, MN. A minimum bid reserve of $9,000 was
placed on the truck. Adoption of the Consent Agenda approved the sale of the 2007 Chevrolet
2500HD truck #102-07 to Tony Longville in the amount of $11,000.
Approve Sale of Public Works Vehicle #106-02
Staff recently held a sealed bid process for the sale of the 2002 Chevrolet 2500 pickup truck that
was replaced in the Public Works Department. A high bid of $5,501 was submitted by Pete
Nelson of Circle Pines, MN. A minimum bid reserve of $3,500 was placed on the truck.
Adoption of the Consent Agenda approved the sale of the 2002 Chevrolet 2500 truck #106-02 to
Pete Nelson in the amount of $5,501.
Approve the Renewal of CUP for Lametti and Sons
At its January 2, 2007, meeting, the City Council approved a Conditional Use Permit (CUP) for
Lametti & Sons, Inc. for interior and exterior storage of material and equipment and processing
of cured -in-place pipe. Condition #12 of the permit stated that the CUP shall be review every
five years from the date of issuance. Staff had visited the property on January 29, 2018, and was
not aware of any violations of the existing CUP. At its February 22, 2018, meeting, the Planning
Commission considered and recommended approval of the Conditional Use Permit (CUP)
review for Lametti & Sons, Inc. Adoption of the Consent Agenda approved the CUP review for
Lametti and Sons.
Approve JPA with Washington County for BoldPlanning Software
Washington County Emergency Management had requested Hugo be a part of the BoldPlanning
program, which is software available to cities and townships that were interested in utilizing the
cloud -based system for their Emergency Operations Plan (EOP) and/or Continuity of Operations
Plan (COOP). The County had received grant funding to pay for the annual maintenance fee and
initial training on BoldPlanning. This cloud -based system would make it easier to keep plans
updated and available to those who needed access. Washington County approved the Joint
Powers Agreement at their February 27, 2018 meeting. Adoption of the Consent Agenda
approved the JPA with Washington County for access to and utilization of BoldPlanning
software.
Approve Utility Agreement with Excelsior Group for Adelaide Landing
Excelsior Group, LLC, had revised their utility plans for the first phase of Adelaide Landing. The
revised plans showed utilities outside of the right-of-way and platted lots within the first phase of
Adelaide Landing. The utilities were shown in Outlot A, Adelaide Landing, where a drainage
and utility easement existed and it is owned by the developer. The location of the line would be
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absorbed into the second phase of Adelaide Landing within the right-of-way of 131St Street
North. A new agreement was required because it was not part of the development agreement or
letter of credit for Adelaide Landing. Adoption of the Consent Agenda approved the utility
agreement for Adelaide Landing, subject to review by the City Attorney.
Approve Leave of Absence for Firefighter Adam Sauerwein
Hugo Firefighter Adam Sauerwein had requested a four-month leave of absence. Adoption of
the Consent Agenda approved the leave of absence for Adam Sauerwein effective February 18,
2018, to June 18, 2018.
Approve Promotion of Firefighter Brian Kindelberger to Lieutenant
Fire Chief Kevin Colvard had selected Firefighter Brian Kindelberger to be promoted to
Lieutenant on the Hugo Fire Department. Adoption of the Consent Agenda approved the
promotion of Brian Kindelberger effective March 1, 2018.
Public Hearing on Oneka/Harrow Street Improvement Project
At its February 5, 2018, meeting, Council accepted the Feasibility Study and scheduled a public
hearing to consider improvements to Oneka Lake Boulevard from Goodview Avenue to Harrow
Avenue North, Harrow Avenue from Oneka Lake Boulevard to 165th Street, and 157th Street
from Harrow Avenue to 300 feet east. Notice had been sent to all property owners that would be
assessed. Mark Erichson provided background, explained the proposed improvements, and
presented the two options for the width of the roadway. He also talked about the extension of
water and sewer service as identified in the Comprehensive Plan. He estimated the project cost
to be $1,290,000 for 26' wide streets and $294,000 for utility costs. He explained the City's
assessment policy highlighting the set cost of $3,400 per unit, prorated amount for corner lots,
options for payment, and senior citizen deferral. He concluded by presenting the proposed
schedule showing construction June — October, 2018, and the assessment hearing in September,
2018. Erichson recommended Council hold the public hearing and approve the resolution
ordering the preparation of plans and specifications for the improvements.
Mayor Weidt opened the public hearing.
Gary Weber, 7222 Oneka Lake Boulevard North, asked about deferred assessments and whether
the plan included sidewalks or bike trails. Erichson explained the assessment and the option to
widen the road for bikes and pedestrians.
Robert Opatmy, 6451 150th Street North, talked about the homes with their backyards facing the
road and said he doesn't agree the project benefited them. He stated he works for MNDot and
felt the proposed repairs unnecessary. He talked about the City developing the vacant land and
how the City was asking them to pay for it. Weidt recalled when Oneka Boulevard was
improved, the neighbors being assessed at that time complained about how the traffic in
Opatrny's development (Sweet Grass Meadows) had caused the road to deteriorate. Weidt
pointed out that Sweet Grass Meadows residents were not assessed for those improvements.
Erichson explained to Opantmy he would be paying for only half an assessment and would pay
Hugo City Council Meeting Minutes for March 5, 2018
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the other half if, and when, 150`h Street was improved. This was according to the City's
Assessment Policy.
John Salverda, 6381 150th Street North, said he felt they were being lumped in to help pay for
less densely populated areas. He talked about a lawsuit, which he stated would cost the City
more than the assessments.
Snyder talked about the overall cost and the small fraction that was being assessed, stating that
the City had the ability to assess up to 100% of the project cost, but chose to adopt an
Assessment Policy to maintain consistency.
Salverda said he lived in his home for 18 years and only used that road when they were making
repairs to Oneka. He has no access to the road.
Opatrny said the road was a low use road and in good enough shape. He said the developers
should pay for the utilities. Weidt responded that the property owners could opt to pay for it to
be done now while the road was being improved. Erichson had explained only the property
owners benefiting from the utilities would be assessed 100 percent if they chose to move
forward.
Jesse Fiddle, 6465 150th Street North, questioned the water and sewer extension and how many
properties were affected. Erichson explained there would be multiple street assessments based
on the number of buildable lots according to current zoning. Extension of sewer and water
would be assessed only to benefiting property owners. Weidt added that it made sense to put in
the utilities while the road was torn up, and the land owners have the option to have that done
and pay for it.
Gary Weber asked about the MUSA line and whether he would receive one or multiple
assessments. Erichson explained he was located outside the MUSA where zoning allowed one
unit per ten acres.
James Weber, 16140 Harrow Avenue North, asked about the $3,400 assessment and questioned
how many years it would be spread out. He also questioned whether a lift station was necessary
for sewage. Erichson informed him the assessment would be spread out over 10 years and
include interest. He explained there had been no grading plans done but there seemed to be
adequate depth, so it was unlikely a lift station would be necessary. James also stated the curve
needed to be "relaxed".
Nick Forchette, 16210 Harrow Avenue North, asked about the MUSA and questioned how long
the improvements would last during the freeze thaw cycles. Erichson explained soil borings had
been done every 500 feet, and it would be evaluated further during the design process. Forchette
asked about the value of widening the road. Erichson explained that, during the neighborhood
meetings, a trail potential was discussed, but there was no interest. There were concerns
regarding the safety of bikes and pedestrians, and it was felt this could be addressed by paving
the shoulders of the streets.
Weber asked about the interest rate, and Erichson explained it was between 4-4.5 %.
Hugo City Council Meeting Minutes for March 5, 2018
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Richard Graves, 6822 Oneka Lake Boulevard said, to put things into perspective, in 1978 or
1979 his mother paid $13,000 for road improvements. He said that road is not a low traffic area.
He questioned the utility costs to the property owners and said he wanted nothing to do with that.
He said a developer could pay, and he didn't care if they were going to tear up the road later.
Erichson explained that the City does not upfront the costs for utility improvements, and if
property owners don't do it done voluntary, the improvements would not be made. If they
wanted it done, terms would be discussed and likely done through an agreement. Mark said it
would make the property developable, and he explained how it is all factored into the price of
each individual lot.
Graves stated he would need to factor all that in. He thought the widening of the road was a
good idea but didn't think the roads were in that bad condition. He talked about alcohol
containers that he finds in the ditches and the snowmobilers on his private property. He is not in
favor of paying for the utility extension.
Fred Hummel, 7225 Oneka Lake Boulevard, commented on the existing condition of Oneka
Lake Boulevard, and it was his opinion that the signs of road failure were premature. He asked
what the soil boring showed and questioned the plan to just do reclamation and overlay. He said
it didn't seem like it would address the problems that might exist in some areas. The wider
width along Oneka Lake Boulevard would need a lot of fill in the deeper ditches. He was not
sure he was in favor of the cost since it was unlikely you could get proper compaction. He
would rather have improvements done now when interest rates and oil and construction costs are
lower. He said it has been deteriorating badly during the past five years. His concern was the
subbase and whether just doing reclamation was enough.
Erichson responded that the soil borings do reflect a good amount of class five. They would be
adding to that and it would be robust. Due diligence would be done during the design process
for subgrade corrections.
Joe Wewers, 15880 Harrow Avenue North, talked about how the shoulders have gone bad
because there was no shoring of the blacktop. He recalled problems with the culvert on the north
end of Harrow Avenue and stated that needed to be considered during engineering. He talked
about the cracks and movement of the blacktop, and said if the road was being widened, it could
be straightened out. He commented on the safety of bikers.
Weidt closed the public hearing.
Miron recalled there was a lot of conversations on the road width, and the same views were
expressed at the neighborhood meetings. It was his hope that the increased road width would
provide a better design.
Klein stated those he spoke with at the meetings were in favor of moving forward with this
project, and he understood some areas were not as degraded as others.
Hugo City Council Meeting Minutes for March 5, 2018
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Klein made motion, Miron seconded, to approve RESOLUTION 2018-3 ORDERING
IMPROVEMENT AND ORDERING THE PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE PROPOSED ONEKA LAKE BOULEVARD AND HARROW
AVENUE STREET IMPROVEMENT PROJECT.
Klein said that there would be additional discussions with residents to ensure the project is
satisfactory, and the extension of utilities would not move forward unless it is approved by the
property owners.
Petryk stated she was in favor of voting for the resolution, and it was important for property
owners to realize it could be more expensive in the future. It needed to be done as economically
as possible.
Weidt said he understood concerns of the property owners who do not drive down the road, but
they use other roads in the community. It needs to be looked at as part of the network.
Improvements add to the value of the neighborhoods and communities. It's not always perfect
but the policy has served the City well.
Ayes: Klein, Petryk, Miron, Haas, Weidt
Nays: None
Motion carried.
Weidt called for a short recess. And resumed the meeting at 8:46
Update on White Bear Lake Litigation and Ramsey County District Court Order
Bear provided a short background and explained the most recent permit conditions that had been
applied to the City's appropriations permits by the DNR. Impacted permits are the City's own
water supply system, Hanifl Fields Athletic Park, Twin Pines Mobile Home Park, and the Oneka
Ridge Golf Couse. There is a 30 -day appeal window on these permit conditions, and all permits
within five miles of the lake are subject to this. Conditions added to all permits were to create a
plan to phase down per -capita water use, report on collaborative efforts, and implement a
residential irrigation ban. A condition that applied only to the City's water supply permit was
submittal of a plan to convert to surface water, which could be considered done since Hugo has
already converted to partial stormwater.
A plan to phase down per -capita water use was due by August 29, 2018. Bear pointed out that it
would be difficult to measure per -capita use at the Hanifl Fields and the golf course and he
questioned what this really meant. It was his opinion that the per -capita day water limits would
not be a conservation measurement, but a behavior tracking tool with a formula that encourages
more residents and high density apartments. The City was below the thresholds, but one non-
residential use could put the City out of compliance with the formulas. Bear felt the City's
conservation methods are more effective. He talked about the requirement to collaborate with
others and the difficulty in sharing with cities such as Centerville, who would be impacted by the
lawsuit if they shared water with Hugo. Bear presented some options for the Council to
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Page 8 of 10
consider. With little effort, a simple plan could be drafted to meet the conditions to convert to
surface water, phase per -capita water use, and collaborate with others.
Bear elaborated on what he felt was the hardest condition for the City to comply with;
implementing a residential irrigation ban that would include an enforceable mechanism. The
City could expect widespread non-compliance, and there was a fairness issue. He felt the ban is
arbitrary and will bring up questions that are unanswerable. He explained the City was required
to provide erosion control according to its SWWP, and to that, the City will need to irrigate. The
language is full of loopholes and encourages drilling of small private wells. A watering ban
would make no difference in the impact of White Bear Lake since the latest science showed that
Hugo's permits have no impact. Additionally, the City's has an ongoing strategy to eliminate the
largest non-residential irrigators from the groundwater supply by using stormwater, but Hugo
gets no credit for it, and there is no incentive to keep doing the work the City has done. In
Bear's opinion, the order and permit conditions were full of unintended consequences.
Bear explained there was an option to appeal the permit conditions by requesting a contested
case hearing. This would be the only chance to argue the appropriations permit language, and
delay implementation of the irrigation ban while the trial proceeds. If the City ignored the
permit conditions, there were a lot of unknowns. If found in violation, it could argue the
enforcement action, but not challenge the permit conditions. The City could comply with it by
writing an ordinance to ban irrigation that would set up future conflicts between the City and
residents. He concluded by saying if the City chooses to appeal the permit amendments, it
needed to be done before March 30.
The Council asked questions regarding an appeal, and City Attorney Dave Snyder responded by
reviewing the three options. He said he was not inclined to recommend that the City appeal. The
permit conditions could be overturned at the appellate level since they are not the product of
agency decision making but instead judicial. The prospect of cleaning up the mess is more
appealing and more likely than a victory on the merits. Council also questioned whether Hugo
should work with other cities. Snyder responded that it is likely other cities will be appealing,
but if Hugo did not appeal and other cities did and won, Hugo could not expect relief under its
own permit.
There was discussion about the DNR's role in this. If the DNR really wanted these conditions,
they would have imposed them a long time ago. This could help the DNR's appeal since
enforcing these conditions could cause a public relations nightmare that would fall back on the
plaintiffs. The Council talked about the time and effort given to this lawsuit already knowing the
City is being responsible in water reuse and conservation. They realized the City has a
responsibility to the residents but did not want to be brought into the DNR's appeal process.
Council questioned Snyder on what he felt an administrative law judge would rule on. Snyder
explained the court would need to decide whether the DNR can impose it and whether or not is it
arbitrary, capricious, or irrational. There may be the possibility of delaying it with the appellate
process while the case works its way through the Court of Appeals. If the permit conditions are
not appealed and finalized, the question of enforcement is not really challengeable.
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Council talked about current compliance and how the City could put forth the presentation that it
had already met all the permit conditions. This would then require action from the DNR, which
could bide time through the fall into 2019. Council also felt it would be easy to show an
appellate judge that Hugo had been arbitrarily brought into this. Council questioned whether the
City would have to be doing anything during an appeal process.
Snyder replied that the appeal alone would not freeze the permit conditions, but stipulation or an
agreement during the appeal or a motion to accomplish that would do it. There would be a
question of cost based on how aggressively they City challenges the merits of the permit
conditions. If the decision is to wait, it may result in the correction of some things, but if doing
nothing does not result in changes, the Council would be the recipient of that reality.
Snyder stated that an appeal, if formed, would be on the watering ban and maybe the per -capita
limitations.
Council indicated they were not excited to appeal, and have done things with the hope that
sensibility and reasoning would be applied at some point during this process. They
acknowledged that if the City does not challenge the conditions, it may lose the right to have the
conversation.
Miron made motion, Petryk seconded, to direct staff to prepare for an appeal and bring back a
final recommendation at the next Council meeting and be prepared to enter into executive
session.
All Ayes. Motion carried.
Update on Park Upgrades
At its meeting of February 21, 2018, the Parks Commission recommended that improvements be
made at Arbre Park, Frog Hollow Park, Heritage Ponds Park, and Val Jean Park. The Parks
Commission included $50,000 in the Parks Capital Improvement Plan for park upgrades in
2018. Upgrades would include replacing over grown landscaping, adding benches, planting
additional shade trees, and replacing damaged playground components. Parks Planner Shayla
Denaway outlined the projects, estimated costs, and timelines for the neighborhood park
improvements, with the work being done by the Public Works Department. The Parks
Commission also discussed master planning Clearwater Creek Preserve, a 120 -acre community
park that is largely unimproved except for a 1/2 mile wood chip trail that has fallen into disrepair
over the past two summers due to the wet conditions of the property. An active living grant
application for $15,000 to master plan Clearwater Creek Preserve had been submitted to Living
Healthy Washington County, and a master plan would include a wetland delineation and identify
possible locations for trails.
Weidt talked about an email he received regarding the condition of the playground equipment at
Lions Park. Council generally agreed it needed to be considered for future repairs.
Petryk made motion, seconded by Haas, to approve the repairs to the four parks not to exceed
$50,000.
Hugo City Council Meeting Minutes for March 5, 2018
Page 10 of 10
All Ayes. Motion carried.
Discussion on Waste Water Reuse
Council Member Klein had requested discussion of the Metropolitan Council's proposed
amendments to the Water Resources Policy Plan related to wastewater reuse. Due to time
constraints, Weidt made motion, Miron seconded, to table the discussion until the next Hugo
City Council meeting on March 19, 2018
Update on the Yellow Ribbon Network
Due to time constraints, Weidt made motion, Miron seconded, to table the Yellow Ribbon
Update until the next Hugo City Council meeting on March 19, 2018.
All Ayes. Motion carried.
Hugo Good Neighbors Food Shelf Comedy Show on Friday March 9, 2018
City Administrator Bryan Bear informed the Council the Hugo Good Neighbors Food Shelf will
sponsor their 4th Annual Comedy show on Friday, March 9, 2018, at 8 p.m. at Running Aces in
Columbus, MN. Proceeds from the event will go to support the Food Shelf.
Dementia -Friendly Communities Presentation on Tuesday, March 6, 2018
City Administrator Bryan Bear informed the Council the Consortium Lake Area Senior Services
is holding a community conversation on creating dementia friendly communities. This will be
held on Tuesday, March 6, 2018, at 1-2 p.m. at Hugo City Hall in the Oneka Room.
Adiourn
Miron made motion, Klein seconded to adjourn at 9:59 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
10,000 Lakes Chapter of ICC
Alpha All -Season Glass Tinting
Alpha Ail -Season Glass Tinting
AI's Coffee Company
AI's Coffee Company
AutoNation Inc
AutoNation Inc
Avenet LLC
Avenet LLC
AVVR, Inc
Bound Tree Medical LLC
Bound Tree Medical LLC
Bronk & Sons Low Voltage Inc
Century College
Century College
Century College
Century Link
Century Link
Christianson. Paul
of Roseville
of Roseville
Compass Minerals America
Compass Minerals America
Core & Main LP -HD Supply
_ _...
Core -&7- Main LP - HD Supply
Forest Lake Napa
Forest Lake Napa
Forest Lake Napa
Forest Lake Napa
Gene's Disposal Service Inc
Gene's Disposal Service Inc
Gene's Disposal Service Inc
Grainger
Grainger
Grainger
Holiday Companies
Holiday Companies
Holiday Companies
Holiday Companies
Home Depot Credit Services
Home Depot Credit Services
Hotsy Equipment of Minnesota
Hugo Equipment Company
Hugo Feed Mill
Hugo Feed Mill
Hugo Feed Mill _
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Kath Fuel Oil Service Co.
Knowlan's Super Markets Inc
Landform
Loeffler, Mike
Loftler Companies Inc
Loffler Companies Inc
Marco
735881702 $
191157 $
191157 $
161519 $
161520 $
3805763 $
3809456 $
42205 $
42205 $
INV -02584 $
82786101 $
82789551 $
BASLV 3645 $
238802 $
238802 $
238802 $
238_802 $
65
651 3-1154 $
651429-3212 $
CLAIM $
5009953395 $
224240 $
224193 $
224280 $
2/5/2018 $
2/18/2018 $
205286 $
209734 $
1504375 $
_ 1504390 $
_ February $
February $
February $
February $
319079 $
319079 $
319079 $
9702620361 $
9705136217 $
9705136225 $
103304001 $
1_0_3337001 $
1400-011-237-339 $
113016141 $
5093770 $
2081856 $
58489 $
123085 $
46837-1 $
47072-1 $
47832-1 $
IN1947087 $
1N1947087
IN1947087 $
12320094 $
4758
$
26975
$
CLAIM
$
2754244
$
2754244
$
INV5042466 $
McCullough, Ryan
CLAIM
$
Menards
µ 75209
$
Menards
75359
$
Menards
75366
$
Menards
75717
$
Menards
75858
$
Motorola Solutions Inc
13203538
$
North Country Auto Body
18111
$
City of Hugo Claims
March 19, 2018
Amount
Description
250.00 Building Seminar Registration - Scott Baller
190.00 Window Tint - Unit #116-18
210.00 Window Tint - Unit #108
206.60 Breakroom Supplies
77.15 Breakroom Supplies
546.46 Parts - Unit #103
13.52 Parts - Unit #108
850.00 Web Hosting thru March 2019 _
350.00 Superforms Annual Service Package
105.00 Screen for Movie Night
184.85 Medical Supplies
93.95 Medical Supplies
306.00 Annual Monitoring of City Hall Alarm System
310.00 EMT Refresher - Matt Drew
310.00 EMT Refresher - Jason Palmquist _
310.00 EMT Refresher - Ryan Nadeau
310.00 EMT Refresher - Andrew Luchsinger
57.88 SCADA Lines
70.52 Fire Station Phone Lines
111.68 Work Boot Reimbursement
59.67 First Aid Supplies
5,113.00 January Computer Service
420.85 February Phone Service
5,113.00 February Computer Service
2.25 Business Internet (thru March 14)
155.77 Business Internet ithru March 27)
4,638.48 Salt for Snow & Ice Control
1,634.58 Salt for Snow & Ice Control
34,185.00 Radio Meters
2,970.00 Radio Meters
1,275.69 Auto Parts and Shop Supplies
114.98 Floor Mats - Unit #112-18
114.98 Floor Mats - Unit #114-18
114.98 Floor Mats - Unit #116-18
457.79 February Waste Hauling - PW Facility
163.45 Febrw�Waste Hauling - Fire Station
72.98 February Waste Hauling - City Hall
1,006.96 Hose Reel for Washbay
249.42 Part Bins
161.70 Part Bins
83.38 Fuel
69.61 Fuel
60.50 Fuel
15.80 Fuel
231.25 Tools - Unit #116-18
57.63 Tools - Unit #116-18
306,50 1 Bulk Soap & Repairs for Washbay
108.99 Chainsaw Repairs
4.38 Hardware
1.79 Hardware
5.97 Keys -Well House
143.96 Copy Paper
106.70 Toner Cartridges
106.31 Binders, Correction Tape, Etc
7,207.73 February Unleaded Gas & Diesel Purchases
13.98 Meeting Supplies
601.50 2040 Comp Plan
247.00 Toolbox -Unit #116-18
253.80 March Copier Service Payment
9.83 Overage Charges (Color)
368.79 Quarterly Copier Maintenance
150.00 i Work Boot Reimbursement
79.99 Salt Spreader - City Hall
67.99 Vacuum for Oneka Room
129.95 Step Ladder
47.06 Fire Department Supplies
24.97 Tools - Unit #114-18
26,906.00 Portable Radios and Hardware
258.20 Repairs - Unit #4203
Page 1
G. 1
Department
Building Inspections
Street Dept
Water & Sewer
Gen Gov't Bldgs
Public Works
Parks Dept
water -& -sewer
Administration
Administration
Parks Dept
Fire Dept
Fire Dept_
Gen Gov't Bldgs
Fire Dept_
Fire Dept __
Fire Dept
Fire Dept
Water & Sewer
Fire Dept
Street Dept
Public Works
Various
Various
Various
Fire Dept
Fire Dept
Street Dept
Street Dept _
Water Utility
Water Utility
Various
Street Dept
Street Dept
Street Dept
Public Works
Fire Dept
Gen Gov't Bldgs
Public Works
Public Works
Public Works
Street Dept
Street Dept
Street Dept
Street Dept
Street Dept
Street Dept
Public Works
Fire Dept
Public Works
Fire Dept___
Water Utility
Administration
Water & Sewer
Administration
Various
Engineering Dept
Planning & Zoning
Street Dept
Administration
Administration
Building Inspections
Parks Dept
Gen Gov't Bldgs
Gen Gov't Bldgs
Fire Dept
Fire Dept
Street Dept
Fire Dept
Fire Dept
City of Hugo Claims
March 19, 2018
G. 1
Vendor
Invoice
Amount Description
Department
Northern Door Company
61691
$
7,398.00 Garage Door Openers & Installation
Fire Dept
Olsen Chain & Cable Inc
614262
$
310.00 lAnnual Hoist Inspection
Public Works
Olson's Sewer Service Inc
85874
$
620.00PW Facility Septic System Pumping
Public Works
Oxygen Service Compares
8143247
$
555.99 Welding Supplies
Public Works
Pioneer Press
218403714
$
550.00 Job Advertisement - Senior Engineering Tech
Proceedings
Pomp's Tire Service
63086
$
65.00 Tire Repair - Unit #4212
Fire Dept
Press Publications
585453
$
105.40 Advertisement for Bids - Fire Station Roof
Ordinances/Proceedings
Press Publications
585452
$
42.16 Board of Appeal and Equalization Notice
Ordinances/Proceedings
Press Publications
585449
$
42.16 Historical Commission Special Meeting Notice
Ordinances/Proceedings
Ricoh USA, Inc
100200598
$
123.18 Copier Lease Payment
Public Works
Ricoh USA, Inc
100200598
$
_
15.95 Overage Charges
Public Works
Safe Fast Inc
INV195523
$
203.80 Safety Gear
Public Works
S -Fast Inc
afe
INV195552
$
137 30 Safety Supplies
Public _Works
Siteimprove, Inc
53737
$
2,200.00 . Website Maintenance
Administration
$nap -On Industrial
ARV / 35331204
$
330.66 Shop Tools
Public Works
Snap-On Industrial
ARV / 35258015
$
101.09 Shop Tools
Public Works
Snap-On Industrial
ARV / 35370696
$
28.28 Shop Tools
Public Works
Springsted Incorporated
18-063 -
$
1,800.00 Continuing Disclosure Services
_
1 F, inance Dept
St. Croix Recreation Company Inc
19684
$
35
_ 1.00 Panel Insert - Valjean Park
Parks Dept
Terrys Repair Co
1976
$
94.05 Parts - Unit #205
Street Dept
Toshiba Financial Services
6.8082332
$
175.23 March Copier Lease Payment
Fire Dept
Tri-State Bobcat
E22816
$
1,600.00 Chipper Rental (Tree Trimming)
_
Street Dept
Truck Utilities Inc
321971
$
322.00 Parts - Unit #103
Parks Dept
TruGreen
L46350961.58
$
1,350.24 2018 Service Agreement - Beaver Ponds
Parks Dept
TruGreen
1-4635096158
$
1,179.52 2018 Service Agreement - CSAH 8
Street Dept
TruGreen
1_4635096158
$
1,090.28 2018 Service Agreement - Diamond Point
Parks Dept
TruGreen
_1_4635096158
$
302.64 2018 Service Agreement - Frog Hollow
Parks Dept
TruGreen
1-4635096158
$
504.40 2018 Service Agreement - Heritage Ponds
Parks Dept
TruGreen
1_4635096158
$
605.28 2018 Service Agreement - City Hall
Gen Gov't Bldgs
TruGreen
L4635096158
$
4,522.14 2018 Service Agreement - Hanifl Fields
Parks Dept
TruGreen
1-46M-09-6158
$
556.78 2018 Service Agreement - Boulevards
Street Dept
TruGreen
L4635096158
$
919.56 2018 Service Agreement - Fire Hall
Fire Dept
TruGreen
L4635096158
$
686.76 2018 Service Agreement - Public Works
Public Works
TruGreen
L4635096158
$
2,467.68 2018 Service Agreement - Lions
Parks Dept
TruGreen
1-4635096158
$
1,090.28 2018 Service Agreement - Oak Shore
Parks Dept
TruGreen
L4635096158
$
1,245.48 2018 Service Agreement - Oneka
Parks Dept
TruGreen
L4635096158
$
613.04 2018 Service Agreement - Well 2/Tower 2
Water Utility
US Bank
4918179
$
450.00 i Paying Agent Fees
Sinking Fund
Verizon Wireless
9.801940826
$
40.02_' Cellular Phone Charges
Fire Dept
WSB & Associates
January
$
50,451.25 Engineering Fees -See Attached Breakdown
Various
Zack's Inc
32494
$
232.27 Gloves & Padlocks
Public Works
Zed IT Solutions Inc_
_ 908602
$
9,372.00 Accela Implementation
Building Inspections
Z_iegler Inc
PC200185182
$
186.98 Parts - Unit #316
Stormwater Fund
Total Claims for March
19, 2018
$
195,380.55
Page 2
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EST. 1906 Special Event Permit - Memorandum
To: Hugo City Council
From: City Clerk Michele Lindau
Date: March 13, 2018 Council Meeting on March 19, 2018
Re: Permit for Wedding on August 18, 2018
BACKGROUND:
Wedding Planner Rita Swanson has applied for a Special Event Permit for the wedding of
Erika Yobbie & Grant Whitaker at their home at 7195 137t' Street North. Special Event
Permits are typically not required for weddings; however, the applicant is requesting to
use the Hanifl Fields parking area for vendor parking during the event.
DESCRIPTION OF EVENT:
The event will take place from 4:00 p.m. to midnight on their property consisting of 18
acres located directly across 137a' Street from the parking lot of Hanifl Fields. This will
be a fully hosted event with approximately 250 guests attending. There will be a DJ,
tents, and porta potties on the site.
CONDITIONS:
Applicant will provide the City a signed Hold Harmless Agreement prior to the
event.
2. Amplified music will cease at midnight.
3. Guest parking for the event will be on the applicant's properly, and vendor
parking will be allowed in the Hanifl Fields parking lot in the area shown on the
map. Parking at Hanifl will be permitted on the day of the event and until 1 a.m.
the following day.
4. No alcohol is permitted off the Yobbie/Whitaker private property.
CONCLUSION/RECOMMENDATION:
Staff believes the event is well planned and recommends Council approve the Special
Event Permit for the Yobbie/Whitaker wedding on August 18, 2018.
■
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
Special Event Permit Application
Procedures for processing special event permits are found in Hugo City Code Chapter 90, Section 90-37.2.
Any individual or organization holding an event or temporary use of a property which includes erecting temporary structures,
offering food/beverages, or affecting traffic or parking requires a special event permit. Outdoor events, tent sales, employment
fairs, celebrations, or similar special events are subject to this ordinance and require a special event permit.
Applicant (Applicant will receive all correspondence from the City):
Contact Person: Erika Yobbie & Grant Whitaker or Rita Swanson ,Event Planner at 612.309.6831
Address 7195 137th Street North
City Hugo
State MN Zip 55038
Phone 360.600.1018 (Grant) Cell 651.239.0024 (ErikcEmail snowmaxg@gmail.com & ekyobbie@gmail.com
Signature of Applicant
Event Information
Type of Event Wedding
Address: 7195 137th Street North
Property Owner/Manager:
Contact Person: Erika Yobbie & Grant Whitaker
Address 7195 137th Street North
Date
Date: August 18, 2018
City Hugo State MN Zip 55038
Phone 360.600.1018 (Grant) Cell 651.239.0024 (ErikE'Email snowmaxg@gmail.com & ekyobbie@gmail.com
Description of Event -Please review the items on the check list on the back of the application for information that is
required to make this application complete. If there is not enough room below to describe the event please submit on a
separate sheet of paper.
We are hosting our ceremony and reception at our home. Tents will be installed on Wednesday, August 15, 2018 or Thursday, August 16, 2018.
Est. # of Guests - 250
Duration of Event - 4:00•p.m. - Midnight
Public Health - We will be renting restrooms
Security - We will be hiring valet to direct traffic and assist in parking on our property.
The event will be fully hosted.
We have hired a DJ for the event.
Tent rentals from Apres Party & Tent Rental.
We shall hold harmless the City for any accidents or damages caused by the event.
We agree to pay all fees and meet all other requirements of this section and we are duly authorized to make such an agreement as property owners.
We are requesting parking for vendors only at Hanifl Field beginning at Noon on Saturday, August 18 ending post event —1:00 a.m.
For Office Use Only
Fee Paid $75.00 Date ` 7` L&
Des ❑ No ❑Yes with conditions below
City Council Meeting Date
Conditions:
Clerk Signal
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We are seeking 20 parking spots for the following vendors:
I. Catering & Bartending Staff (12-15 cars)
2. Photographers (2 people, possibly I car)
3. Planners (3 cars)
4. DJ (I car plus a trailer)
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CITY OF
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
EST. 1906
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Approve Job Description for Finance Coordinator and Appoint Anna Wobse to that Position
DATE: For the City Council Meeting of March 19, 2018
DESIRED COUNCIL ACTION
Adoption of Consent Agenda Including Approving the Job Description of Finance Coordinator
Adoption of Consent Agenda Including Appointing Anna Wobse to the Position of Finance Coordinator
BACKGROUND
The Finance Department was established when I became the Finance Director in April, 1989. In June, 2002, the City
Administrator recommended that the Council appoint Jodie Guareschi to the position of Utilities Billing Clerk, and Anna
Wobse was appointed Accounting Clerk in October, 2008. In an effort to establish a transition plan for when I retire or
get hit by a bus, I am recommending the establishment of a mid-level position to be called Finance Coordinator. This
position would supervise the clerks while becoming familiar with the duties of the Finance Director. This position would
be slotted in Pay Grade 8 ($67,461 to $88,118).
It is with great pleasure that I recommend that Anna Wobse be appointed to the newly created position of Finance
Coordinator. She has performed her duties flawlessly over the past 9 years and is, in my mind, the prime candidate for
this position. This would mean, of course, that a replacement Accounting Clerk would eventually need to be hired. I
envision Anna training in the new clerk so she can concentrate on her new duties. Eventually, when Jodie retires, we
will look at combining the two clerks into one position.
RECOMMENDATION
As Finance Director I recommend that the City Council authorize establishment of a Finance Coordinator position. I also
recommend that Anna Wobse be appointed to the position effective March 19, 2018, and that she be moved to Pay
Grade 8, Step 1 ($70,683). 1 also recommend staff be authorized to fund a replacement Accounting Clerk in the 2019
general fund operating budget.
ATTACHMENTS
Finance Coordinator's Job Description
CITY OF HUGO
FINANCE COORDINATOR
POSITION CREATED: March 19, 2015
DEPARTMENT: Finance
SUPERVISOR: Finance Director
STATUS: Full -Time, Non -Exempt
FLSA EXEMPT: No
PAY GRADE: 8
Position Summary
Performs intermediate professional and administrative accounting work reviewing and analyzing accounting
transactions. Maintains records of financial activity and ensures compliance with legal guidelines and with
generally accepted accounting principles. Understands and assists in preparation of financial and accounting
workpapers and reports. Performs specialized accounting duties to execute all aspects of an integrated
financial system. Ensures accuracy and uses available technology to its highest capacity. Performs complicated
reconciliations and requires use of good judgement. Offers the highest level of customer service to the City's
constituents and internal customers.
Organizational Relationships
Reports to Finance Director
Supervises the Accounting Clerk and Utilities Billing Clerk.
Internally communicates with department heads and all other city employees.
Externally communicates with Minnesota state departments and agencies, Washington County
departments, independent auditors, financial consultants, bank and investment firms, title companies,
vendors/contractors, and the general public.
Essential Areas of Responsibility: Directs or performs work, as appropriate, in the following area:
Accounting:
* Administers the accounts payable process.
* Administers all tasks associated with payroll including tax deposits and reporting.
* Reconciles bank accounts and ensures appropriate amount of bank pledged collateral.
* Processes ACH postings.
* Manages special assessment receivables and provides information to title companies.
* Oversees accounting records concerning accounts payable, payroll, utility billing, receipts, and
related financial records and reports.
* Manages finance department records retention.
Auditing:
* Assists with the annual audit process; prepares workpapers and other documentation for
the City's auditing consultants to ensure accurate financial statements.
* Prepares schedules and statistical statements for annual financial report.
Reporting:
* Processes monthly, quarterly, and yearly reports to local, state and federal agencies.
* Assists with management of grants and other external funding sources.
* Reviews preparation of W -2s and 1099s.
* Responds to requests for information from the League of Minnesota Cities and other
agencies regarding salary and benefit programs.
Utility Billing:
* Supervises the Utility Billing Clerk and ensures timely performance of related tasks.
* Investigates options pertaining to billing, payments, and receipting.
Page 1
CITY OF HUGO
FINANCE COORDINATOR
POSITION CREATED: March 19, 2018
Essential Areas of Responsibility: (Continued)
Finance:
* Provides assistance to Finance Director in the areas of financial planning, budgeting,
auditing, and reporting.
* Serves as Acting Finance Director during his/her absence.
Other Duties:
* Keeps informed on pending state and/or federal legislation that would impact the City.
* Performs all other duties and assumes other responsiblities as assigned or requested.
Minimum Qualifications
A combination of training and experience equivalent to a bachelor's degree with decision making responsibility
in one or more functional areas including experience with budget administration/preparation, city assessments,
and investment management.
Preferred Qualifications
Three plus years of professional experience in municipal accounting.
Extensive knowledge of governmental and general accounting procedures.
Experience with Fund Balance software.
Knowledge, Skills & Abilities
* Knowledge and experience with spreadsheet, database, and word processing software.
* Ability to perform accurate and detailed calculations.
* Ability to perform general accounting work requiring a high degree of concentration,
organization, and judgement in interpreting practices and procedures.
* Ability to work under own initiative with minimal supervision. Ability to research issues
and problem solve.
* Ability to maintain confidentiality.
* Ability to communicate ideas, explanations and recommendations clearly both orally
and in writing.
* Ability to exercise independent judgement to apply facts and principals for developing
approaches and techniques to problem resolution.
* Skill to communicate with a variety of individuals and handle a variety of customer
service situations.
Working Conditions
Work is performed in a typical office environment that consists of an open work area and front
counter for providing customer service. Travel consisting of short trips.
Schedule
The work week will consist of 40 hours of work, with the potential for scheduled and unscheduled
overtime hours as determined by the Finance Director or as required by the job. Position shall be
non-exempt and eligible for overtime in the form of compensatory time off.
Page 2
t--=MWW--
CITY OF
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 www.ci.hugo.mn.us
��--
EST. 1106
vwm � -
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Approve Return of Excess TIF to County for Redistribution
DATE: For the City Council Meeting of March 19, 2018
DESIRED COUNCIL ACTION
Adoption of Consent Agenda Including Approving Return of Excess TIF to County for Redistribution
BACKGROUND
The Bald Eagle TIF District was established in August, 1996, and modified in February, 2000. All but one of the parcels
were "knocked out" of the district after the city's bond obligations were paid off in December, 2010. The TIF generated
by the remaining parcel is being used to pay the note issued in 2002 (purchased by the Carroll County Bank) for the
Minnesota Union Builders project.
There are only two payments left to be made on the note (August 1S1 and February 1St) after which all TIF obligations will
be paid and the district can be decertified. The law requires that any monies left in the TIF Fund must be returned to
the County for redistribution to the City, County, and School District. Although this requirement won't "kick in" until
after the final note payment is made, we can send some of this "excess TIF" to the County at any time before then.
The TIF Fund has a balance of $380,305.84. Staff is proposing we send $350,000.00 to the County (the balance will be
used for cash flow) for redistribution. TIF law requires the County to redistribute these funds to the City, County, and
School District in direct proportion to their respective local tax rates. Special taxing districts are not included in the
redistribution.
Based on 2018 preliminary tax rates this $350,000 will be distributed as follows:
$141,400 to the City of Hugo
$116,550 to Washington County
$ 92,050 to ISD #624 (White Bear Lake School District)
$350,000 Total Distribution
Although the City and County may use these funds for any purpose, the School District will experience a "wash" — the
Education Department will reduce their state aids by the amount of excess TIF they receive.
SUCCESSFUL TIF DISTRICT
The City of Hugo has attained the goals envisioned when the Bald Eagle TIF District was established. Marginal crop land
was transformed into commercial/industrial property with a market value in excess of $26 million that generates over
$800,000 in state and local property taxes. These businesses not only provide employment opportunities but also
diversifies the City's tax base.
Excess TIF
Page 2
RECOMMENDATION
The Finance Department recommends that the City Council authorize remitting $350,000 of excess Tax Increment
Financing to Washington County for redistribution to the City, County, and School District.
I . a
Metropolitan Council Workshops and Public Hearing:
Wastewater Reuse -Related Alternative Policy Amendments to the Water Resources Policy Plan
Workshops:
South Metro Location:
North Metro Location:
Inver Grove Heights Community Center
Brooklyn Park Library
8055 Barbara Ave. E.
8500 W. Broadway Ave.
Inver Grove Heights, MN
Brooklyn Park, MN
Community Room 1
Mississippi River Room
Tuesday, February 27, 2018
Thursday, March 1, 2018
1:00PMto3:00PM
2:00PMto4:00PM
Public Hearing:
Metropolitan Council
390 Robert Street North
Saint Paul, MN
Room LLA
Tuesday, March 13, 2018
2:30 PM to 3:30 PM
The Metropolitan Council will hold two workshops and a public hearing to inform the public about and
accept comments on three wastewater reuse -related alternative policy amendments to its Water
Resources Policy Plan. The three wastewater reuse -related alternative policy amendments, prepared by
the Metropolitan Council's Environmental Services Division (MCES), are an outcome of the Council's
Wastewater Reuse Policy Task Force. The alternative amendments represent three different approaches
to implementing wastewater reuse projects that align with the Council's Thrive 2040 goals.
The following materials are available for review on the Metropolitan Council website:
• Alternative Wastewater Reuse -Related Alternative Policy Amendments,
https:C/metrocounciLorg(Alternative-Wastewater-Reuse-Related-Alternative-Policy
-
Amendments
• Wastewater Reuse Policy Task Force Report, htt s: metrocouncil.ore/Wastewater-Reuse-
Policv-Task-Force-Report
• Existing Water Resources Policy Plan, https://metrocouncil.org/Water-Resources-Policy-Plan
All interested persons are encouraged to attend a workshop and provide comments at the public
hearing. You also may submit comments, which must be received by the Metropolitan Council no later
than March 23, 2018, as follows:
• Send written comments to: Tim O'Donnell at Metropolitan Council Environmental Services, 390
Robert St. N., St. Paul, MN 55101-1805
• Fax comments to: Tim O'Donnell at 651-602-1477
• Record comments on: Metropolitan Council Public Comment Line at 651-602-1500
• E-mail comments to: public.info@metc.state.mn.us
• Send TTY comments to 651-291-0904
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2/22/2018 Council proposes additional policies for wastewater reuse - Metropolitan Council
Metropolitan Council - metrocouncil.org
METROPOLITAN
C 6 U N C I L
COUNCIL PROPOSES ADDITIONAL POLICIES FOR WASTEWATER REUSE
Posted In: Wastewater & Water
Date: 2/9/2018
The Metropolitan Council is considering new policies related to wastewater reuse, as an outgrowth of a community-based
customer task force.
Wastewater reuse—treating and reusing wastewater—is a potential strategy to benefit the regional wastewater system,
sustain the region's groundwater supplies and support economic growth in the seven -county region. The Council's
regional vision, Thrive MSP2040, encourages wastewater reuse where economically feasible to promote sustainable
water resources.
In January, the Council authorized a public hearing to receive comments on three proposed policy alternatives, one of which could
become an amendment to the 2040 Water Resources Policy Plan.
"Additional policies would help us respond to
opportunities to reuse wastewater that would sustain
our water resources and support economic growth,"
said Council Member Sandy Rummel, who chaired the
Wastewater Reuse Policy Task Force. "We are
committed to working with communities on
wastewater reuse, not competing with them as water
suppliers. Solutions that include wastewater and
stormwater reuse, water conservation, and low -impact
development practices will help achieve our shared
goal of sustaining this region's water resources for
generations to come."
The Council will hold two workshops about the proposed
policies on Feb. 27 and Mar. 1, and hold a public hearing on
Mar. 13.
Members of the Wastewater Reuse Task Force in a discussion.
All three policy alternatives share these features:
• The Council would charge each wastewater reuse project based on the cost of the service provided, rather than
assigning a fixed rate for all projects.
• The Council would respond to proposed projects in cooperation and partnership with local communities.
• Projects would have to be consistent with the host community's comprehensive plan.
• The Council would pursue non -Council sources of funding (for example, Clean Water Legacy funds) to help pay for
the cost of Council infrastructure related to wastewater reuse.
• The Council may enter into a joint powers or other agreement with the host community for the reclaimed water
service.
• The Council shall enter into a long-term reclaimed water service agreement with each user.
Two alternatives include a regional cost share
Where the policy alternatives differ is whether regional cost-sharing would be implemented and on what basis. Regional
cost-sharing means a small portion of the municipal wastewater charge could be allocated to cover part or all the cost of
Council infrastructure to support a wastewater reuse project.
• Alternative 1 would not include a regional cost share for a proposed wastewater reuse project.
• Alternative 2 would include a regional cost share based on regional environmental and economic benefits.
• Alternative 3 would include a regional cost share based on regional wastewater system benefit only.
Any cost-sharing would apply only to the Council -owned portion of infrastructure related to a wastewater reuse project. R would not be
used to fund privately owned pipes or other facilities. The cumulative regional cost -share of all reuse projects would be capped at
https://metrocouncii.orgINews-Events/Wastewater-Water/Newsletters/Council-proposes-additional-policies-for-wastewate.aspx 1/2
2/22/2018 Council proposes additional policies for wastewater reuse - Metropolitan Council
maximum 0.75% of total annual municipal wastewater charges, approximately $1.65 million per year or $1 per residential equivalent per
year.
Evaluating environmental and economic benefits of a wastewater reuse project
Under Alternative 2, the Council would evaluate, for
any proposed project, the regional environmental and
economic benefits based on whether it:
• Increases the region's wastewater reuse
capability,
• Fosters regional environmental sustainability,
and
• Fosters economic growth for a prosperous
region (creates jobs and/or adds uniquely to the
region's industrial/business portfolio) that would
not happen without reclaimed water.
In addition, the Council would hold a public hearing to
obtain public input prior to a final determination on
regional benefit and regional cost share.
At the Council's East Bethel Water Reclamation Facility,
wastewater is treated to a high enough standard that it can be
reused to recharge shallow groundwater.
Evaluating benefits to the regional wastewater system of a wastewater reuse
project
Under Alternative 3, a regional cost share would be evaluated only for whether a reuse project would benefit the regional
wastewater system. For example:
1. The regional system is built to serve long-term growth in a sub -regional service area, and the Department of
Natural Resources has stated that issuance of a water appropriation permit would involve a complex and
protracted process due to concerns about the area's long-term water supply, and/or
2. The project reduces the Council's surface water discharge, delaying capital improvements to meet more stringent
regulatory requirements.
As in Alternative 2, the Council would hold a public hearing to obtain public input prior to a final determination on regional
benefit and regional cost share.
Alternative Wastewater Reuse Alternative Policy Amendments (pdo
2017 Wastewater Reuse Policy Task Force Report
Current wastewater reuse policies
In addition to the broad encouragement of wastewater reuse in Thrive MSP 2040, the current 2040 Water Resources Policy
Plan also addresses wastewater reuse. The plan encourages investments "when justified by the benefits for supplementing
groundwater and surface water as sources of nonpotable water to support regional growth and maintain water quality."
Posted In: Wastewater & Water
Tags: Wastewater, reuse, Wastewater Reuse Task Force
https:llmetrocouncii.org/News-EventsM/astewater-Water/Newsletters/Council-proposes-additional-policies-for-wastewate.aspx 2/2
CITY OF HUGO
HISTORICAL COMMISSION / STAFF RECOMMENDATION
I. INTRODUCTION
The Historical Commission has been discussing options for the 2 -acre, city -owned
property on 170th Street North. The property has been sitting vacant for over ten years
and has sustained damage that could lead to safety issues. There has been much
community concern over what will happen to the historic structure, as well as community
interest in saving the building.
II. BACKGROUND
The Historical Commission and city staff have been answering various calls, letters, and
emails from interested and concerned citizens who want to know what is going to be
done with the old Hopkins Schoolhouse located on said property. These calls include
general concern over saving the structure, as well as an interest in turning the structure
into a place of business. Residents have expressed frustration in watching the building
deteriorate over the years. It was brought to the Historical Commission for review, and
they were able to bring on an intern to assist them in the process.
An open house was held at the schoolhouse on September 18, 2017. Several residents of
Hugo as well as past students came to share their opinions on what should be done with
the building. Many residents acknowledged a shared view of importance to save the
building as one of the few remaining representations of Hugo's history. They also
expressed concerns over the damage to the property and pressed for the city to do
something with the structure before it falls into further disrepair.
Later that September, the City of Hugo received a grant to hire a company to evaluate the
historic significance of the structure and whether elements of the building could be
considered historically relevant. The study, done by NewStudio Architecture, found that
the schoolhouse is considered a historic structure, and that it is eligible for submission to
the Register of Historic Places list.
III. PROPERTY HISTORY
The building was constructed in 1928 and served as an "ungraded Elementary school."
Classes were taught to grades 1-8 until the mid 1940s, and grades 1-6 until the school
closed in the spring of 1962. This 2 -acre property was then purchased by Oneka
Township from the Forest Lake School District in 1965 for $3,500. The structure was
used by Oneka Township as their Town Hall until 1972, when Oneka was incorporated
into the Village of Hugo to form the City of Hugo and the City acquired the building.
A deed restriction was placed on the property that states the building must be used for a
public purpose or revert back to the grantor (Forest Lake School District), but it remains
unknown if this restriction would still stand, or whether the School District has any desire
to regain ownership. When the building no longer served as a town hall, it was used as a
youth center and a meeting place for Hugo Boy Scouts. It has remained vacant since the
90s after a grant through the Transportation Enhancement Program (TEP) submitted in
1995 was not received. The grant would have been used to update the property for use as
a trailhead and meeting space for the city.
IV. PROPERTY OPTIONS
As the property is owned by the city, options are as follows:
• Sell the building to a private owner:
Selling the property would take the responsibility and financial cost of restoring
or moving the structure, away from the city. However, it would also take away
the control over what ultimately happens to the structure on the property. The
city would also need to look into the restrictive clause within the deed before
proceeding with this option.
• Restore the building:
The following options would require significant updates to the building including, but
not limited to: new roof, ADA accessibility, electricity/water hookups, etc.
o Apply for National Register Listing:
There are many benefits of historic designation on the National Register. These
include various tourism and educational opportunities, but one of the most
significant benefits of National Register listing are the Minnesota State Grants
available to listed properties. Further information on benefits of listing vs. not
listing are outlined below:
If Listed:
• State Grants are available to fund restoration.
• The owner can alter the property whether public or privately funded.
• Altercations must be approved by Secretary of Interior and be
historically accurate.
• The building will be exempt from certain building codes like the MN
Energy Code and certain facets of the ADA Accessibility Laws.
• The building can be sold without having to notify the National Parks
Service.
• If County Road 4 is widened, listing on the register would protect the
building from immediate demolition.
If Not Listed:
• The building can be demolished if County Road 4 is ever widend.
• No State Grants would be available — funds to update the structure
would need to be raised locally.
• Historical accuracy does not apply when restoring structure.
• All building codes (MN Energy and ADA Accessibility) apply.
Acceptance onto the list is not guaranteed however, and if the building was to be
moved it would be immediately removed from the register. Listingon n the
National Register is non-binding:
o Public -Private Partnership/Lease Agreement:
Pursuing a public-private partnership would allow the building an
opportunity to be repaired and occupied, while keeping the property
within the City's control. State grants would only be available if the
building was listed on the National Register.
o Move Building Closer to Downtown
The property would remain in the cities control and make the building
more accessible to the community. It would also add to the historic
nature of "old downtown" Hugo. Having been moved, the building is no longer
eligible for listing on the National Register and State Grants are unavailable.
• Demolish the building:
If the city is not interested in preserving or selling the structure, demolition is a
viable option. This would prevent further degradation of the structure as it
continues to fall into disrepair; leading to safety issues. However, the city must
also keep in mind possible issues of community backlash that would follow the
schoolhouses demolition.
V. RECOMMENDATIONS
Regardless of which option the City of Hugo decides to pursue, if the City would
like to preserve this structure basic repair work to stabilize the property needs to start as
soon as possible. Most notably there is a hole in the West side of the roof near the
chimney: it needs to be fixed, or at least temporarily patched to prevent further interior
damage. Comments received from the community reflect the desire to see the building
retained, and do not want to watch it slowly deteriorate. Just as the City would repair the
roof of another city owned property, the staff recommends patching up the hole in the
roof of the old schoolhouse.
The staff further recommends pursuing listing in the National Register. While listing on
the National Register may seem like it a binding decision, a structure can always be
removed from the list. Acceptance to the National Register is also not guaranteed,
but with the available grant money and specifics relating to the Energy and ADA
Accessibility codes, the positives outlined in the above section far outweigh the
negatives.
In conjunction with roof stabilization and potential listing on the National Register, the
staff also recommends that the city pursue a public-private partnership. The city has had
many citizens reach out as interested parties in housing their business in the old
schoolhouse. A public-private partnership would not only attract a new business to Hugo
and put the structure to use post -restoration, it would prevent the possibility of further
vacancy and degradation of the structure.
VI. ATTACHMENTS
A. NewStudio Architecture Report
B. Poll results
C. New -Studio Architecture Presentation
NewStudio I orchitectare
ASSESSMENT OF ELIGIBILITY FOR LISTING ON THE NATIONAL REGISTER OF HISTORIC PLACES
BUILDING NAME: HOPKINS SCHOOLHOUSE — WASHINGTON COUNTY DISTRICT 73
BUILDING ADDRESS: 5970 170TH STREET NORTH, HUGO, MN, 55038
DATE: 01.05.2018
METHODOLOGY
The purpose of this report is to provide a thorough evaluation of the above property's potential
application for the United States Department of the Interior's National Register of Historic Places. This is
achieved through the following means: physical inspection and documentation of the property, historic
documentation of the property, and comparison to similar precedents in the National Register.
While this document provides a recommendation for or against National Register application, it does
not provide a guarantee of acceptance, nor does it necessarily provide all documentation necessary for
application. The goal is to provide a professional evaluation to the property owner/s and interested
stakeholders to facilitate an informed decision regarding National register application.
The information contained herein represents an educated assessment based on observable evidence
and available documentation. It is not intended for use outside the context of application for the
National Register of Historic Places.
DESCRIPTION
The former District 73 schoolhouse, known as the Hopkins School or Hugo Schoolhouse as described
herein, is located at 5970 170th Street North in Hugo, MN, and was constructed and opened in 1928. Per
school board meeting minutes, construction of the building was awarded to a Mr. Frank Henderiekson
from Forest Lake, Minnesota, for a price of $4,665 on June 23, 1928. A Mr. Svenson sold one acre of land
for $200, providing the site. 191
The building operated as a schoolhouse from 1928 until 1962, when school district consolidation in
Minnesota forced its closure. It was sold to Oneka Township in 1965,[�1 and served as a town hall though
the early 1970s, a Boy Scout meeting space for some time after, and finally a youth center in the early
2000s. It has since fallen into disuse and been left vacant.ilol The building is now boarded up for safety
and preservation.
Minnesota State Department of Education records note the structure was completed on October 27tH
1928 and that the plans used were Design 3C (See Appendix C).1111 This design was part of a series of
school plans issued by the Minnesota Department of Education, intended to standardize the disparate
quality of schoolhouses being constructed throughout the state in the early 20th century. Several
editions of the various plans in the set have been located, and were published from 1910 through 1942.
Based on a comparative study of plans issued in 1910, 1912, 1914, 1916, and 1924, it is apparent that
the Hopkins Schoolhouse was built from the January 1924 edition of Design No. 3C with some minor
modifications (See Appendix D). 1121 [131 [141
mn 4431 Lake Avenue South, White Bear Lake, MN 55110. 651.207.5527 newstudioarchitecture.com
ny 61 Greenpoint Avenue, Suite 624, Brooklyn, NY 11222. 646.233.0426
NewStudiv I orchitecture
While records indicate that two other schools based on Design 3C were built in Washington County in
the 1920s to 1930s, both have been razed, though two other, similar schoolhouses have been located
elsewhere in Minnesota. The recently restored District 6 Schoolhouse located in New Sweden has a
nearly identical exterior and was constructed in 1929 (See Appendix B)PI While documentation is
limited, it was likely based on the same Department of Education design. Another, similar schoolhouse
dating from the late 1920s exists in Willow River, Minnesota, but the exterior exhibits significant
differences that appear to be the result of later modification. The interior has been completely
remodeled into a residence [8) (See Appendix B).
The Hopkins Schoolhouse building occupies a rectangular footprint, with the main level occupying a
space roughly 32'x35', and the below grade level slightly larger at roughly 32'x43'. The below grade, or
basement level, extends beneath the large, covered porch on the main level, a feature that appears to
be uncommon among schoolhouses. This design element is commonly seen in bungalow -style
residential structures of the same era. The basement level extends approximately 48" above grade,
allowing for relatively generous ceiling heights and window sizes. This indicates that the basement level
was likely intended as habitable space and not simply utilitarian in nature, something corroborated by
the 1924 plan of Design 3C (See Appendix D).
The relative height of the basement also results in a main floor that, at four feet above grade, is
accessed by ascending a prominent set of front entry steps leading to the covered porch. A tall attic
space is located above the main level, and is accessed through a ceiling hatch located in the entry
vestibule. The roof features wide, overhanging eaves and a Dutch gable roof form.
Excluding the attic, the structure contains 14 separate rooms or spaces that are all believed to be
original based on a comparison with the original plan for Design 3C (See Appendix D).
STAIR
sTORAG'EMNCNEN
FURNACE
(ABANDONED)
1"
FURNACE LUNCH ROOM
ROOM
ORIGINAL
FURNACE
_
DN
STORAGE
I
FURNACE
ROOM
COAL ROOM
(ORIGINALy
COALCHUTE — t
32'- 0 112"
ON
STAIR
�. CHIMNEY
CLOSET CLASSROOM N
N
LIBRARY! V)
OFFICE
CLCAKROOW; CLOAKROOMI
RESTROOM VESTIBULE RESTROOM 11 JI
COVERED PORCH
C DN -
FLOOR PLAN - BASEMENT FLOOR PLAN - LEVEL 1
Hugo Schoolhouse floor plans, based on preliminary measurements taken 16 November, 2017.
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Exterior ornamentation of the building is limited, but includes features more commonly associated with
residential styles that were prevalent at the time. The wide front porch, deep overhanging eaves, and
Dutch gable roof stand out as being features more typically associated with vernacular residential
architecture in the American South. An excerpt from the 1924 book of plans describes design 3C with
the following language:
"Serviceable schoolhouses are planned from the inside out. This, however, does not mean
that the outside need be unattractive. A building such as here shown presents a pleasing
exterior of domestic design characteristics of many southern homes, but not uncommon in
other parts of the country." [121
On the interior, the main classroom space includes a somewhat ornate stamped tin ceiling and glass
pendant light fixtures that are typical of the era and appear to be original.
CONDITION
The building appears to retain its original interior layout, though the historic function of some of the
basement utility spaces remains ambiguous.
The classroom on the main level retains its original tin ceiling and light fixtures. The original wood
flooring is intact and in good condition. The original plaster walls appear mostly intact, but have
sustained moderate -to -major damage in some areas due to vandalism and water damage (particularly at
the chimney) and are clad over with 1970s -era wood paneling at the lower half of the room and along
the entire east wall.
The upper extents of the east window openings have been infilled and the remaining lower half of the
openings contain windows that appear to have been added in the 1950's or later. Photos of the District
6 Schoolhouse in New Sweden indicate that the east wall likely had a row of five much taller windows.
This change, along with two replacement doors, appear to be the only significant alterations to what is
otherwise a predominantly original exterior. The remaining windows that could be observed appear
intact, but a few are missing panes or have sustained minor damage. The condition of many basement
level windows could not be observed due to boarding.
The floor finish, wall finishes, and fixtures in the toilet rooms do not appear original, although the
original walls remain.
The cloak rooms and library retain the original wood floors in good condition. The library/office space
appears to contain at least some original casework in fair condition.
The west stair is mostly intact, but with moderate -to -major damage along the wall adjoining the
chimney, where a large hole exists in the roof above. Some treads are damaged/missing along the lower
flight.
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The basement primarily consists of exposed concrete walls in good condition, along with a dimensional
lumber floor structure above supported steel columns that appear original. Faux wood paneling
matching the classroom above has been added in some areas.
The original, decommissioned furnace at the basement level remains. Additional abandoned HVAC
equipment added in later decades remains adjacent, as well as a ceiling -hung heater in the main
classroom space.
The building's original board -formed foundation is in good condition. The board formed concrete porch
platform/furnace room ceiling is intact and in good condition. No significant damage or spalling was
observed.
As viewed from the attic access hatch, the original roof structure appears to be intact and in good
condition. Based on measurements taken at the attic level, the roof and above grade walls are framed
with 2x6 lumber spaced at 16" on center. There are large holes and extensive damage to the roof
decking around the chimney, with likely water damage to the wall structure below, along the west side
of the building. The remaining roof decking appears intact, but could not be inspected closely. The
asphalt shingle roofing is in need of replacement. There is no visible sagging along the roofline.
The exterior wood lap siding and trim appears original and is in fair condition considering age, likely
because it was not clad over with other materials. Many buildings of this era were reclad by either
replacing the original siding or adding a layer of new siding, a process which can cause significant
damage to the wood clapboards below and often resulted in extensive removal/modification of original
trim, which is fortunately not the case here. It is somewhat unusual for a public building of this age to
feature its original siding. The reddish -brown trim and siding paint has peeled away in most areas,
revealing the wood surface and what appears to be the original white paint (see Appendix A). Siding and
trim repair or replacement is needed in some areas, particularly at corners and along the porch where
water damage has likely occurred. The bead board -clad soffit with its herringbone corner joints, another
element common to residential structures of this era, is in mostly fair condition, but there is significant
damage with large holes in a few areas, particularly at the building corners.
The chimney could not be closely inspected, and is likely in need of repointing and some repair. It
appears mostly intact, but is missing bricks on the north side.
NATIONAL REGISTER CRITERIA
The Department of the Interior lists four primary criteria for determining the significance of National
Register applicants. Applicants must meet at least one of the four qualifying criteria:
A. Property is associated with events that have made a significant contribution to the broad
patterns of our history.
B. Property is associated with the lives of persons significant in our past.
C. Property embodies the distinctive characteristics of a type, period, or method of construction or
represents the work of a master, or possesses high artistic values, or represents a significant and
distinguishable entity whose components lack individual distinction.
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D. Property has yielded, or is likely to yield, information important in prehistory or history. [41
Historical Significance
Criteria A
While the one -room schoolhouse building type was common in remote and rural areas throughout the
United States, the Hugo Schoolhouse is unusual in its relatively recent construction and the long
duration in which it functioned as a schoolhouse during the 20th century, a period lasting into the 1960s.
Both of these facts are notable, especially given its proximity to more urban, developing areas. It
represents a brief period during the final transition to multi -classroom, graded primary education in
rural America. In this way, it can be argued that the schoolhouse is locally significant in its contribution
to the broader history of education, falling under criteria "A."[3]
Importantly, sufficient documentation exists to track and verify its history from construction to present-
day condition. This includes information regarding specific persons and dates associated with the
funding, construction, and operation of the school, as well as the building's transition to a town hall.
Criteria R R4 D
Regarding criteria "B," there is currently no evidence that the Hugo Schoolhouse is associated with any
historically significant persons, nor are any historically significant events believed to have occurred at
the site.
Regarding criteria "D," beyond providing verification of the building's age and architectural integrity or
information of local interest, it is not believed that study of the building site will yield information
important in prehistory or history.
Architectural Significance
Criteria C
While the Hugo Schoolhouse maintains a high degree of architectural integrity both interior and exterior
(i.e., the building has not been rebuilt or significantly modified), the design itself is not atypical or
unique, as there is direct evidence that it was built by a local contractor based off of a standard state -
approved set of plans (See Appendix C -D). While this does not in any way disqualify the structure for
listing, it does not provide support for qualifying the structure under criteria "C."[11[4][$][91
A strong argument can, however, be made that the building embodies characteristics of a specific type
(the schoolhouse), period (the early 20th century), and place where few examples remain. Certain
components, such as the board -formed foundation, the Dutch gable roof, the herringbone beadboard
soffit, and the large, elevated, and Southern -style covered porch, are uncommon outside of this time
period and likely in schoolhouse construction throughout the region. A relatively small number of
schools were built using Design 3C, and very few still stand in any recognizable form. That a largely
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intact example of this, the Hopkins Schoolhouse, still stands in an area that has seen significant
suburban development pressure is remarkable.
CRITERIA CONSIDERATIONS
The Department of the Interior has several criteria considerations that tend to disqualify an object or
structure from listing:
A. Owned by a religious institution or used for religious purposes.
B. Removed from its original location.
C. A birthplace or grave.
D. A cemetery.
E. A reconstructed building, object, or structure.
F. A commemorative property.
G. Less than 50 years old or achieving significance within the past 50 years. [41
Since both historic documents and onsite evidence indicate that the schoolhouse remains in its original
location, criteria B, as well as A, C, D, and F can be excluded.
Further, criteria E can be excluded. While it is in need of major repair, there is no evidence that any
disqualifying modifications or reconstruction, like those of the Willow River schoolhouse, have been
carried out. The building's structure appears to be sound, and most of the finishes are intact such that
they can be restored to their original condition. It should be noted, however, that significant
degradation beyond the building's present state, such that major reconstruction is required, could
present a disqualifying circumstance at a later date. The large hole in the roof near the chimney is of
particular concern.
Lastly, as the significance of the Hugo Schoolhouse is associated with its role in the larger educational
history of the United States (National Register Criteria, above), criteria G can be excluded as well.
Supporting documentation indicates that the building functioned as a school during the period from
1928-1962, all of which occurred more than 50 years ago. [2][4][9][101
HISTORIC LISTING PRECEDENTS
The National Register contains numerous listings for one -room schoolhouses, some of which are
contemporaneous and/or comparable in architectural and historical significance to the Hugo
Schoolhouse.
Beaver Meadow School
The Beaver Meadow School in Norwich, Vermont, added to the National Register in 2013, is a
schoolhouse built in 1922. While the exterior is stylistically more distinct, it has been modified more
mn 4431 Lake Avenue South, White Bear Lake, MN 55110. 651.207.5527 newstudioarchitecture.com
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extensively than the Hugo Schoolhouse, with shed -roof additions to two of the four facades dating from
the 1940s.
The primary reasoning for listing this property could also apply to the Hugo Schoolhouse. The Beaver
Meadow School was added to the register as part of the Educational Resources of Vermont, with
justification in part being that the 'Beaver Meadow School is architecturally and historically significant
at the state and local levels as a very good example of a one -room school built in the first quarter of the
20th century. It is not only rare as a relatively late example of a one -room schoolhouse but its level of
architectural integrity — both exterior and interior — is outstanding. "[5)
Mann School No. 2
Mann School No. 2 in Moorhead, Iowa, was added to the National Register in 2001. Constructed in
1884, the design of this schoolhouse is more primitive than that of the Hugo Schoolhouse. Like the Hugo
Schoolhouse, it is not the site of any significant persons or events in history, but is one of few remaining
examples of the one -room schoolhouse vernacular in the area. Justification for listing reads in part, "The
Mann School is locally significant under Criterion A in Education and Social History as a reminder of early
educational practice and community involvement, and Criteria CArchitecture as a good intact
representative example of country school design... "[61
While the Mann School predates the Hugo Schoolhouse by several decades, its listing based on
educational history, community involvement, and status as a relatively intact example of its typology
easily applies to the Hugo Schoolhouse, the survival of which is quite notable given development
pressure from the surrounding suburbs.
Sydenstricker School
The Sydenstricker School, or Pohick School #8, in Fairfax County, Virginia, was listed in the National
Register in 2012. Located on the site of a school built in 1901 that had burned down, the Sydenstricker
School was constructed in 1928, the same year as the Hugo Schoolhouse. Unlike the Hugo Schoolhouse,
which functioned as a school into the 1960s, the Sydenstricker School only operated as a one -room
schoolhouse until 1939. Nevertheless, it was listed in large part based on its status as relatively late
example of the building type and for being "the last operating one -room schoolhouse in the county. 11i71
RECOMMENDATION
Based on available physical evidence, documentary evidence, and existing precedent, the Hugo
Schoolhouse appears to be a viable candidate for inclusion in the National Register of Historic Places.
Specifically, the building seems best suited to qualify as a local contributor to the "Education" area of
significance, as established by the US Department of the Interior (qualifying criteria "A"). Further, the
building may be considered for architectural contribution (qualifying criteria "C) as a rare surviving
example of a rural schoolhouse constructed during the early 20th centuryPli41 Its proximity to a major
urban center undergoing tremendous outward growth makes its relatively intact survival both notable
and also tenuous if it is not protected in the near future.
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It is important to emphasize that the building's relatively stable condition, original location, largely
unaltered interior and exterior architecture, and history as supported by documentary evidence are all
necessary in reaching this conclusion.
Should the owner/s involved choose to pursue inclusion in the National Register, synthesizing available
information on the schoolhouse into an historic narrative, containing additional detail and primary
sources, could be helpful in arguing the schoolhouse's importance in local history. Due to its relatively
late decommissioning as a school, the building's role as a town hall and community center starting in the
1960s likely occurs too recently to contribute to its significance. For that reason, the Statement of
Significance in the National Register application should primarily emphasize the building's role in local
education from 1928-1962, and that it was built specifically for that purpose from a set of plans
published directly by the State of Minnesota's Board of Education. Its more recent history should not be
excluded, but its original use is of primary interest.
REFERENCES AND SOURCES
1. Forgotten Minnesota, District 6 School in New Sweden, 5 May, 2017,
forgottenminnesota.com/2017/05/district-6-school-in-new-sweden/
2. Forest Lake Times, Oneka buys Hopkins school as town hall, 12 August, 1965. Forest Lake, Minnesota.
Print.
3. Minnesota State Department of Education, A History of the State Department of Education in
Minnesota, 1968, mn.gov/mnddc/past/pdf/60s/67/67-AHO-MDE.pdf
4. National Park Service, How to Apply the National Register Criteria for Evaluation, United States
Department of the Interior, 2002, www.nps.gov/nr/publications/bulletins/nrb15/INDEX.htm
5. National Register of Historic Places, Beaver Meadow School, Norwich, Windsor County, Vermont,
National Register #13000374.
6. National Register of Historic Places, Mann School No. 2, Moorhead, Monona County, Iowa, National
Register #00001655.
7. National Register of Historic Places, Sydenstricker School, Springfield, Fairfax County, Virginia, National
Register #12000539.
8. Richardson, Elizabeth, and Seth Stattmiller, Schoolhouse Project, 8 May, 2017,
school housewedding.com
9. School District #73, School Board Meeting Minutes, 1928, Hugo, MN.
10. Torgerson, Jackie, Regarding: Loss Control Survey of Vacant Building Located at 5970170'" St. — May
25,2010. Received by Mike Ericson, 1 June, 2010.
11. Minnesota State Department of Education, Rural School Building Project Records, 1920-1950.
12. Minnesota State Department of Education, School Buildings for Minnesota, 1924.
mn 4431 Lake Avenue South, White Bear Lake, MN 55110. 651.207.5527 newstudioarchitecture.com
ny 61 Greenpoint Avenue, Suite 624, Brooklyn, NY 11222. 646.233.0426
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13. Minnesota State Department of Education, New School Buildings: Plans of One -Room and Two -Room
Schools in Minnesota, 1910.
14. Minnesota State Department of Education, New School Buildings, 1914-16.
mn 4431 Lake Avenue South, White Bear Lake, MN 55110. 651.207.5527 newstudioarchitecture.com
ny 61 Greenpoint Avenue, Suite 624, Brooklyn, NY 11222. 646.233.0426
APPENDIX A
HUGO SCHOOLHOUSE, EXISTING PHOTOS - 16 NOVEMBER, 2017
Southwest corner. Extensive soffit damage
can be seen midway along the west side.
Stucco finish on foundation is not believed
to be original.
Siding detail at northwest corner. Aside
from peeling paint and damage at some
joints, much of the siding is in good
condition.
Main level classroom, looking north. Non
original wall panel is visible on east wall
and lower half of north and west walls.
Severe water damage surrounding the
chimney can be seen at the far left of the
photo.
Attic, looking northwest. The vast majority
of framing appears in good condition, but
there is severe water damage to the roof
decking adjacent to the chimney.
Lower level/basement, looking southwest.
The foundation wall and exposed structure
are in good condition. Ceiling lath is visible
in the upper right corner, likely as a result
of water damage along the chimney.
Furnace room, looking north, showing
the original furnace manufactured by the
American Foundry & Furnace Company.
Board formed foundation walls, ceiling,
and brick furnace enclosure appear free of
damage.
APPENDIX A
HUGO SCHOOLHOUSE, HISTORIC PHOTOS
The Hugo Schoolhouse, in the late 1960s
or early 1970s when it functioned as the
Oneka Town Hall. The photo likely shows
the school's original white color.
APPENDIX B
DESIGN COMPARISON - SIMILAR SCHOOLHOUSES
Hugo Schoolhouse (left), and District 6 School in New Sweden, Minnesota (right), showing likely configuration of
original windows on the east facade."'
�J1
Photos of the Willow River schoolhouse. While the basic configuration and roof form are similar, the door,
window, and chimney locations vary significantly. It is difficult to ascertain which differences were part of the
original design, and which may be later modifications. `8J
APPENDIX C
MN STATE EDUCATION DEPARTMENT - BUILDING PROJECT RECORDS
lQ2f_
Flan No.
_, �rovea
1. Clem '-
2. Design
Date Sent --
3. architect
4. Amol"t of 3on,15 Gn�,� Date of an^ ?lPction �
5. Bias Doened
6. Kindf 3Ri1 G �� — — — — -- ——
i. Frame fir Ti le SAG- Dne-Story 7110--e6'a!y En—.L. I-
8. Caracitq-lio—rcating System
9. Outside Dimen�iona _s�� Ci " ar � � ' 0"
10. Alteration- _
11. ]rite of Comul-tion 7_
'-2. Contracts: Amounts Tinal Coat
General 6 6 ,5 � i � fo7 , 4 7
Heat. & Can`,i'btion ! 73p
Chemical Toilets
Extras — - -
Architectle Fens — — -- —
To!,: 1—
g�zneA of Contractors:
Gane ra l�
HePtinr' & Ventilating: � _ �•vt �® -
Toilets14. -
_ in€+l Cost aenort Received From
Official record of Washington County District 73 Hopkins School construction from the Minnesota Education
Department's Rural School Building Project Records collection. "'I
APPENDIX D
DESIGN 3C - SCHOOL BUILDINGS FOR MINNESOTA - 1924
STATE OF MINNESOTA
DEPARTMENT OF EDUCATION
_ �f
Design No. 3 C -D.
UNGRADED ELEMENTARY SCHOOL
Serviceable schoolhouses are planned from the inside out. This, however, does not
mean that the outside need be unattractive. A building such as here shown presents a
pleasing exterior of domestic design characteristic of many southern homes, but not un-
common in other parts of the country.
The plan has been carefully worked out so as to secure a convenient interior ar-
rangement, with sufficient floor space for forty pupils. This implies that the school-
room will afford space for five rows of seats—stationary or movable --with eight seats
to each row.
Every schoolhouse should fit the site upon which it is placed. This building re.
quires a site which faces the SOUTH as the windows of the schoolroom have been
planned for an eastern exposure and the heating plant has been located so as to have
the heat currents travel across the room toward the windows. The physical welfare
of the children requires that they have an abundance -of light from an advantageous
direction and that the temperature of the room be kept as near the comfort point as
possible.
on
Designs 3C -D from the 1924 Edition of School Buildings for Minnesota, a collection of pre -approved one and two
room school designs published by the State of Minnesota Department of Education. h21
APPENDIX D
DESIGN 3C - SCHOOL BUILDINGS FOR MINNESOTA - 1924
Two methods of heating are recognized as satisfactory, namely, warm air furnaces
or ventilating room heaters. When a warm air furnace is installed, it shou,Id have a
grate area and heating surface as shown on the Plans. It should be installed so as to
provide for the introduction of outdoor air during school hours and should also permit
of recirculation of air during the time school is not in session. In this Plan, this is aa-
complished by providing a fresh air room with a hinged window which, when opened,
ooyooc ,eoom
�w=01x.00-0-
W F I .Cp rrs l
"O'ec,V
School Room, 28 ft. by 23 ft.
Library Alcove, 13 ft. by 7 ft. 2 in.
Vestibule, 5 it. by 5 ft. 2 in.
Boys' Coat Room, 8 ft. 10 in. by 5 ft.
2 in.
Boys' Toilet Room, 5 ft. 2 in. by 3 ft.
Girls' Coat Room, s ft. 10 in. by 5 ft.
2 im
Girls' Toilet Room, 7 ft. by 3 ft.
Ji 5lGI'Y 15- C
S
Basement.
Community and Lunch Room, 23 ft. by
22 ft. 6 in.
Kitchen, 14 ft. by 5 ft.
Pantry, 4 ft, by 5 ft.
Furnace and Fuel Room, 18 ft. by 7 ft -
Fresh Air Room, 9 ft. by 6 ft. 8 in.
Storage, 16 ft, by 4 ft. 10 in.
will admit outdoor air to the furnace. When this window is closed, the door to the
fresh air room should be kept open as well as the door to the schoolroom, so as to allow
for recirculation. If both window and door are Dept closed at the same time, the fur-
nace will not receive a sufficient supply of air and in consequence the schoolroom will be
hot at the ceiling and cold at the floor. Be sides the firepot will become overheated and
is likely to crack.
It
Designs 3C -D from the 1924 Edition of School Buildings for Minnesota, a collection of pre -approved one and two
room school designs published by the State of Minnesota Department of Education. 11"
APPENDIX D
DESIGN 3C - SCHOOL BUILDINGS FOR MINNESOTA - 1924
When ventilating room heaters are used, there should be two smoke flues, one for
the heater in the basement and the other for the heater in the school room. The heat-
ers must be of an approved type with a shield surrounding the heater so as to permit
of free passage of air between the heater and the shield. For a building of this size
the grate area of coal burning heater should be at least 240 square inches.
The building is a complete unit, mal[ing it unnecessary to erect any outbuildings
for fuel and toilets. The installation of toilets is not required by the rules of the
State Board of Education, but in a building of this size, it would seem advisable to Pro -
comm e//V/ ry
ro-
comme//V/T'Y and
C'0+1 TS — 4c-, .iTO. fGC T�n7r
l
J.
/JE.`5"C"Y J.jq �
L?f31G/Y i4'�-L'
School Room, 28 ft. by 23 ft. Basement.
Library Alcove, 11 ft. by 7 ft. 2 in. Community and Lunch Room, 27 ft.
Vestibule 5 ft. by 6 ft. 2 in. 6 in. by 22 ft. 6 in.
Bays' Coat Room. 8 ft. 10 in. by b ft. Kitchen, 9 ft. by 6 ft. 10 in.
2 in. Fuel Room, 10 ft. by 6 ft. 10 in.
Boys' Toilet Room, 5 ft. 2 in. by 3 it, Storage, 18 ft. by 4 ft. 10 in.
Girls' Coat Room, 8 ft. 10 in. by 5 ft.
2 in.
Girls' Toilet Room, 5 ft. 2 in, by 3 ft.
Vide space for them, so that they may be installed at some future time, in case it should
be found inadvisable to equip them at the time the building is being constructed.
The plans have been prepared by the Division of Buildings and Sanitation of the
State Department of Education, State Capitol, St. Paul. Complete blue prints and specl-
fications are furnished to school boards, free of charge.
January 15. 1924.
Designs 3C -D from the 1924 Edition of School Buildings for Minnesota, a collection of pre -approved one and two
room school designs published by the State of Minnesota Department of Education. 11"
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
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REGISTRATION
UNITED STATES
CANADA
Arizona
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District of Columbia
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Westport. Connecticut
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Palo Aito, California'
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Chattanooga. Tennessee
Wyoming
^Projects in California + Quebec done In.
concert with local Architects/Engineers
of Record
Chicago. Illinois
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t +
i
PROJECT LOCATIONS
•
UNITED STATES
Highland Park. Illinois
southlake, Texas
Alpharetta. Georgia
Huntington Beach, California'
Spokane, Washington
Annapolis. Maryland
Indianapolis. Indiana
St. I,ouls. Missouri
Arlington, Virginia
..ockson, Wyoming
St. Pout. Minnesota
Asheville, North Carolina
Jacksonville. Florida
Studio City. California'
Athens. Georgia
Jupiter Island, Florida
Tallahassee. Florida
Avalon. New Jersey
Knoxville. Tennessee
Topongo. California'
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Virginia Beach, Virginia.
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Madison. Wisconsin
Walnut Creek. California'
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Washington. DC
Bridgewater, New Jersey
Miami. Florida
Wayzata, Minnesota
Brookfield. Wisconsin
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West Des Moines. Iowa
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CANADA
Chicago. Illinois
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Columbus. Ohio
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Portland, Maine
Mississauga. Ontario
Dallas, Texas
Portland, Oregon
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Donbury, Connecticut
Princeton, New Jersey
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Denver, Colorado
Providence, Rhode Island
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Devon, Pennsylvonla
Rldgeland. Mississippi
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Disney Springs, Florida
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Glendale, Arizona
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HOPKINS SCHOOL PRESENTATION NewStudio I arc h 1 tectu re
HUGO, MN // 03.06.2018
SELECTED WORKS // HISTORIC STRUCTURES
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
Mr/,fN
A."
FILLEBROWN HOUSE
A rare example of American Picturesque architecture, this
1879 summer cottage with its carved wood and colored glass
is one of the few structures surviving from the golden resort u
era of White Bear lake.
paring the summers from 1870 until 1910 thousands,"of
�} pleasure seekers flocked to this fashionable resort town to II
renjoy coot breezes and bathe in waters reputed to possess �
* a healing powers. Large colonnaded hotels and fine summer homes
lined Lake Avenue, airy pavilions dotted the shore. and
excursion boats cruised regularly across the lake.
! The Fillebrown House was built for St. Paul businessman
I Charles P. Noyes in 1879. Helen and Arthur Flllebrown, who
lived in the house from 1906 until 1978, presented it to the
White Bear Lake Area Historical Society for preservation.
gj rj The site is included in the National Register of .Historic Places.
` ERECT EG ay
"� /YIHITE +SEAR ARTS G411111IE
'LI{ITE of AR LANE AREA 1115 TORIGA E. SOCIETY
1&T9
r'
a;
AXE
None
. - _ 110_LCIC TTA V. 0.
rV ILL.:a�,
:Oil
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- � - 1�' - - rr Fil Fa ii iii'iFr+ii•!FA°'!*A!:-iWM Ai lirAlMill rt
ANTHROPOLOGIE // QUEEN STREET W
Location: Toronto, ON
Role: Existing Conditions Survey and Analysis; Architect of Re-
cord for adaptive re -use conversion from vacant church (1864-
1900) to Retail and Restaurant use.
HOPKINS SCHOOL PRESENTATION NeWStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
BLDG 03 // PHILADELPHIA NAVY YARD
Location: Philadelphia, PA
Role: Existing Conditions Survey and Analysis; Architect of Re-
cord for adaptive re -use conversion from industrial to office and
event center use. Contributing structure in National Register dis-
trict.
HOPKINS SCHOOL PRESENTATION NewStudio I architecture
HUGO, MN // 03.06.2018
PRIVATE ESTATE // PENNSYLVANIA
Location: Chester County, PA
Role: Existing Conditions Survey and Analysis; Architect of Re-
cord for adaptive re -use conversion from agricultural to residential
use. Privately held estate with some structures dating back to late
18th century.
HOPKINS SCHOOL PRESENTATION NewStudio I architecture
HUGO, MN // 03.06.2018
NATIONAL REGISTER // TO LIST OR NOT TO LIST ???
Helpful Resource // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
IS A LISTED PROPERTY PRESERVED FOREVER?
Listing a property gives it recognition and may change the way people or communities view historic properties. The National Register is
sometimes criticized because it does not bring greater protection. Listing does not interfere with an owner's right to alter, or dis-
pose of their property if they use their own money.
The Preservation Office encourages owners of historic properties to contact the office if they have questions about changes they are
thinking of making to their property. Staff would like to work with them so that the changes respect the historic character of the property.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudio I architecture
HUGO, MN // 03.06.2018
DOES LISTING IN THE NATIONAL REGISTER PROTECT MY PROPERTY DURING
FEDERAL OR STATE PROJECTS?
Projects undertaken, funded, licensed, or permitted by Federal agencies are reviewed by the Preservation Office to determine if they
will affect properties which are listed in the National Register or eligible for listing in the National Register.
The Preservation Office also reviews projects undertaken, funded or licensed by State departments and agencies which may affect a
property which is listed in the National Register. It is the responsibility of the Federal or State agencies to notify the Preservation Office
of proposed projects. Ways are then discussed to protect the property or mitigate the effects of the project on it.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
IS ADDITIONAL MAINTENANCE REQUIRED ONCE A PROPERTY IS LISTED IN THE
NATIONAL REGISTER?
No. The property owner may maintain the property as they choose following local requirements.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
CAN A PROPERTY BE REMOVED FROM THE NATIONAL REGISTER?
Properties are removed from the National Register only if they lose the qualities they had at the time of listing. Properties have been
removed if they have been destroyed by fire or storms, or have been substantially altered. Properties are automatically removed from
the Register if they have been moved.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
CAN I DEMOLISH MY PROPERTY IF IT'S LISTED IN THE NATIONAL REGISTER?
Yes, however, the rules of the Minnesota Environmental Quality Board (EQB) require the responsible governmental unit (RGU) to
complete an Environmental Assessment Worksheet (EAW) before a property, which is listed in the National Register is destroyed. For
further information contact the EQB at 651-201-2477 or online at www.eqb.state.mn.us.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
CAN A NATIONAL REGISTER PROPERTY BE SOLD?
Can my property be sold? Can it be given to my heirs?
Yes. It is not required that the Preservation Office be notified when National Register property is sold or purchased.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
ARE MY PROPERTY TAXES REDUCED IF MY PROPERTY IS LISTED IN THE NA-
TIONAL REGISTER?
There is no property tax relief for National Register properties in Minnesota. While some states have such programs, Minnesota does
not.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
DO I GET A TAX CREDIT IF I FIX UP MY PROPERTY?
A property owner can apply for a 20% tax credit on their federal income tax if they rehabilitate a property, which is listed in the National
Register and is income producing (commercial or rental). It is required that the rehabilitation follow the Secretary of the Interior's Stan-
dards for Rehabilitation. Contact the Preservation Office for more information. Rehabilitation of a private, owner occupied residence
does not qualify for tax credits. Information on the federal tax credit is available online at: http://www.nps.gov/history/hps/tps/tax.
The Minnesota Historic Structure Rehabilitation Tax Credit offers a 20% state tax credit for qualified historic rehabilitations, and must be
used in conjunction with the existing federal rehabilitation tax credit. Information on the state tax credit is available online at: http://www.
mnhs.org/shpo.grants/mnhistoricstructurerehabilitationstatetaxcredit.htm.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudio I architecture
HUGO, MN // 03.06.2018
AM I AUTOMATICALLY ENTITLED TO GRANTS IF MY PROPERTY IS LISTED?
Federal grants are currently unavailable. If federal funding levels increase, and grants are once again available, only National Register
listed properties will be eligible to apply.
Non-profit organizations and local units of government can apply for State Grants. Here again, properties must be listed in the National
Register to be eligible. Information on state Grants is available at: http://www.mnhs.org/shpo/grants. Sometimes grants can be available
at the local level. It is important to check with your local housing assistance programs to inquire if funds are available.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NewStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
IF MY PROPERTY IS LISTED IN THE REGISTER ARE THERE PROVISIONS IN BUILD-
ING CODES WHICH AFFECT MY PROPERTY?
A property listed in the National Register is not exempt from state and local building codes. The local building inspector may allow some
variance for significant historic building features that do not meet modern building codes provided the features do not pose a health or
safety hazard. Interpretation is at the discretion of the local building official.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NeWStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
HOW DOES THE AMERICAN WITH DISABILITIES ACT AFFECT NATIONAL REGIS-
TER PROPERTIES?
If a National Register property is open to the public, ADA calls for the building to meet basic levels of accessibility for people with dis-
abilities. While the law requires the removal of certain barriers, it does have special provisions for historic structures where changes
would destroy a building's significant historic features.
Source // https://mn.gov/admin/shpo/registration/nrhp/review-board/faq/
HOPKINS SCHOOL PRESENTATION NeWStudlo orc h 1 tectu re
HUGO, MN // 03.06.2018
MORE ON THE AMERICAN WITH DISABILITIES ACT...
202.5 Alterations to Qualified Historic Buildings and Facilities. Alterations to a qualified historic building or facility shall com-
ply with 202.3 and 202.4.
EXCEPTION: Where the State Historic Preservation Officer or Advisory Council on Historic Preservation determines that compliance
with the requirements for accessible routes, entrances, or toilet facilities would threaten or destroy the historic significance of the build-
ing or facility, the exceptions for alterations to qualified historic buildings or facilities for that element shall be permitted to apply.
Advisory 202.5 Alterations to Qualified Historic Buildings and Facilities Exception. State Historic Preservation Officers are State
appointed officials who carry out certain responsibilities under the National Historic Preservation Act. State Historic Preservation Of-
ficers consult with Federal and State agencies, local governments, and private entities on providing access and protecting significant
elements of qualified historic buildings and facilities. There are exceptions for alterations to qualified historic buildings and facilities for
accessible routes (206.2.1 Exception 1 and 206.2.3 Exception 7); entrances (206.4 Exception 2); and toilet facilities (213.2 Exception
2). When an entity believes that compliance with the requirements for any of these elements would threaten or destroy the historic
significance of the building or facility, the entity should consult with the State Historic Preservation Officer. If the State Historic Preser-
vation Officer agrees that compliance with the requirements for a specific element would threaten or destroy the historic significance of
the building or facility, use of the exception is permitted. Public entities have an additional obligation to achieve program accessibility
under the Department of Justice ADA regulations. See 28 CFR 35.150. These regulations require public entities that operate historic
preservation programs to give priority to methods that provide physical access to individuals with disabilities. If alterations to a qualified
historic building or facility to achieve program accessibility would threaten or destroy the historic significance of the building or facili-
ty, fundamentally alter the program, or result in undue financial or administrative burdens, the Department of Justice ADA regulations
allow alternative methods to be used to achieve program accessibility. In the case of historic preservation programs, such as an historic
house museum, alternative methods include using audio-visual materials to depict portions of the house that cannot otherwise be made
accessible. In the case of other qualified historic properties, such as an historic government office building, alternative methods include
relocating programs and services to accessible locations. The Department of Justice ADA regulations also allow public entities to use
alternative methods when altering qualified historic buildings or facilities in the rare situations where the State Historic Preservation
Officer determines that it is not feasible to provide physical access using the exceptions permitted in Section 202.5 without threatening
or destroying the historic significance of the building or facility. See 28 CFR 35.151(d).
The AccessAbility Office at the National Endowment for the Arts (NEA) provides a variety of resources for museum operators and his-
toric properties including: the Design for Accessibility Guide and the Disability Symbols. Contact NEA about these and other resources
at (202) 682-5532 or www.arts.gov.
Source // https://www.ada.gov/regs2010/2010ADAStandards/2010ADAstandards.htm#pgfld-1010052
HOPKINS SCHOOL PRESENTATION NewStudio I architecture
HUGO, MN // 03.06.2018
PLANNING ACCESSIBILITY MODIFICATIONS
Historic properties are distinguished by features, materials, spaces, and spatial relationships that contribute to their historic character.
Often these elements, such as steep terrain, monumental steps, narrow or heavy doors, decorative ornamental hardware, and narrow
pathways and corridors, pose barriers to persons with disabilities, particularly to wheelchair users.
A three-step approach is recommended to identify and implement accessibility modifications that will protect the integrity and historic
character of historic properties:
1) Review the historical significance of the property and identify character -defining features;
2) Assess the property's existing and required level of accessibility; and
3) Evaluate accessibility options within a preservation context.
Source // https://www.nps.gov/tps/how-to-preserve/briefs/32-accessibility.htm
HOPKINS SCHOOL PRESENTATION NewStudiO I architecture
HUGO, MN // 03.06.2018
IDENTIFY AND EVALUATE ACCESSIBILITY OPTIONS WITHIN A PRESERVATION
CONTEXT
Once a property's significant materials and features have been identified, and existing and required levels of accessibility have been
established, solutions can be developed. Solutions should provide the greatest amount of accessibility without threatening or destroying
those materials and features that make a property significant. Modifications may usually be phased over time as funds are available,
and interim solutions can be considered until more permanent solutions are implemented. A team comprised of persons with disabil-
ities, accessibility and historic preservation professionals, and building inspectors should be consulted as accessibility solutions are
developed.
Modifications to improve accessibility should generally be based on the following priorities:
1) Making the main or a prominent public entrance and primary public spaces accessible, including a path to the entrance;
2) Providing access to goods, services, and programs;
3) Providing accessible restroom facilities; and,
4) Creating access to amenities and secondary spaces.
Source // https://www.nps.gov/tps/how-to-preserve/briefs/32-accessibility.htm
HOPKINS SCHOOL PRESENTATION NGWStudio I architecture
HUGO, MN // 03.06.2018
Gj
s
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Welcome,Oiivia 11 Hide QuickTips I Help Logout
Content Tools Data Center Site Management Security
Current Section: Home > Hugo History- > Hopkins Schoolhouse >
Future -Use Poll (Quick Poll)
What would you like to see done with the old Hopkins Schoolhouse?
Total Votes: 17
Sell the property to a private business owner
3 18%
Restore the structure
14 82%
Demolish the structure
0
If it is decided to restore the structure, what further action would you
prefer?
Total Votes: 17
Apply for possible listing on the National Register of Historic Places (not guaranteed)
3 18%
Move building to "old downtown" Hugo
1 6%
Public-private partnership
3 18%
Options 2 and 3
8 47%
Do not restore the structure.
2 12%
back
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Dellwood Ridge
HOA
February 26, 2018
Dear Mayor Weidt and Hugo City Council Members:
On behalf of the entire Dellwood Ridge Neighborhood, I would like to respectfully ask
the city to take on payments and maintenance of the Dellwood Ridge neighborhood
street lights in the same manor the city currently provides for other neighborhoods.
I have been managing the Dellwood Ridge neighborhood lighting program for
approximately 4 years. Prior to that, John Belisle and Wayne Ellison have managed the
program dating back to 1991. We essentially collect $100 from each of the 33
households in Dellwood Ridge. The money is deposited and electronically paid to cover
the monthly Xcel Energy invoice (approximately $212/month) for electric utility and
maintenance.
We greatly appreciate your consideration for this request. In the meantime, please let
me know if you have any questions.
Warm regards,
Dellwood Ridge HOA
j& XcelEnergy°
OTHER RECURRING CHARGES DETAILS
Page 2 of 4
MAIUNG ADDRESS ACCOUNT NUMBER It 1
DELLWOOD RIDGE HOMEOWNERS 51-6188681-501/02/2018
JOHN BELISLE
12315 HEATHER AVE N STATEMENT NUMBER STATEMENT DATE
HUGO MN 55038-8318
571721810 12/04/2017 $219.74
INVOICE NUMBER: 700617612
ADDRESS: 12135 HEATHER AV N
HUGO, MN 55038
UNIT
DESCRIPTION USAGE UNITS
CHARGE QTY CHARGE
Install Number 165859
11/03/17 to 12/02/17
100 WATT HPS CO OWNED UG
Street Lgt Co Owned 446 kWh
$20.66 9 $185.94
Fuel Cost Charge
$8.98
Resource Adjustment
$2.22
Subtotal
$197.14
Transit Improvement Tax
$0.50
State Tax
$13.56
Total
$211.20
INVOICE NUMBER: 700618265
ADDRESS: 12135 HEATHER AV N
HUGO, MN 55038
UNIT
DESCRIPTION USAGE UNITS
CHARGE QTY CHARGE
Install Number 165860
11/03/17 to 12/02/17
100 WATT HPS PURCHASE
OPTION
Street Lgt Co Owned 50 kWh
$6.79 1 $6.79
Fuel Cost Charge
$1.01
Resource Adjustment
$0.17
Subtotal
$7.97
Transit Improvement Tax
$0.02
State Tax
$0.55
Total
$8.54
BUILDING A FOUNDATION STARTS
ITIS BUILDINGS AND FOUNDATIONS.
We know a strong community needs to be built from
the ground up. We work with nonprofit organizations, and
invest in areas like STEM education and environmental
stewardship to create communities that have the
power to make themselves better.
ALUMS ekkVtr'k*
N
MI
March 15, 2018
Via e -Mail.- Commissionerdnrstate.mn.us
Thomas Landwehr
Commissioner
500 Lafayette Road
St. Paul, MN 55155
Re: City of Hugo, a Minnesota municipal corporation
Well Permit Nos.: 1975-6218, 2010-0445 (Harifl Fields Athletic Park
Dear Commissioner Landwehr:
In response to amended well permit numers 1975-6218 and 2010-0045 received March
1, 2018, the City of Hugo hereby formally objects to the attempted 'ame.ndments of the
above permits. Without limitation, the City is objecting -g -to,.,, the following requirements:
1. Requirement that the City'conv,Rr1 the muncip
source to a surface water source;
2. Residential irrigationwban;
3. Reduction in per capita,,,resident ja[water -consum
4. Report on coliaborativefforts.
system from ground water
75 gallons per day;
Without limitation, said modifications are arbitrary and capricious, are not supported by
..,
substantial -evidence and,A4nconsistesrnt with the requirements of Minn. Stat. § 103G et seq
and other applicable laws and;rules.ther#and ;additional claims and defenses will be
addu(ed at the hearing of thislmatter. Pursba,, t to law, the City of Hugo will not
attempt,to comply with the languoge, of the four above -listed amended conditions
pending final adjudication\of these 'and,other claims because they do not further
groundwater resource, do not further sustainability are wasteful and inconsistent with
law.
The objection is made,, without limitations, pursuant to the provisions of Minnesota
Administrative Rule 6115.0750, Subpart 5B and Minn. Stat. § 103G.311,
The City of Hugo demands a contested case hearing pursuant to Minn. Stat. § 103G311,
Subd. 5 or other applicable law, including Minn. Stat. § 103G.299. The City requests that
any bond be waived and assures payment pursuant to Minn. Stat. § 103G.311, Subd. 7.
Thomas Landwehr
Commissioner
March 15, 2018
Page 2
Sincerely,
JOHNSON / TURNER LEGAL
David K. Snyder
DKS/mah
cc: Joe Richter, District Appropriations Hydrologist Ooe.richter@state.mn.us)
The following items were distributed at the meeting.
03/15/18 REVISOR CKM/SA 18-7194 as introduced
SENATE
STATE OF MINNESOTA
NINETIETH SESSION S.F. NO. 3573
(SENATE AUTHORS: CHAMBERLAIN)
DATE D -PG OFFICIAL STATUS
03/19/2018 Introduction and first reading
Referred to Environment and Natural Resources Policy and Legacy Finance
1.1 A bill for an act
1.2 relating to waters; temporarily prohibiting enforcement of certain water
1.3 appropriation permit conditions.
1.4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1s Section 1. ENFORCEMENT OF GROUNDWATER APPROPRIATION PERMIT:
1.6 WHITE BEAR LAKE.
1.7 (0 Until ........ the commissioner of natural resources must not suspend or revoke a water
1.8 appropriation permit, issue an order requiring a violation to be corrected, assess monetary
1.9 penalties, or otherwise take enforcement action against a water appropriation permit holder
1.10 if the sus ension, revocation, order, penalty; or other enforcement action is based solely on
1.11 a violation of a rermit requirement required by the order of the Second Judicial District
1 12 Court in Case No. 62 -CV -13-2414.
1.13 ( h ) The commissioner of natural resources maN continue to use all the authorities �-,ranted
1.14 to the commissioner under Minnesota Statutes, section 103G.287, subdivision 4, to manage
1.15 groundwater resources within the north and east groundwater management area.
1.16 EFFECTIVE DATE. This section is effective the da,� followirIg fmal enactment.
Section 1. 1
03/15/18 REVISOR CKM/SA 18-7194
This Document can be made available
in alternative formats upon request State of Minnesota
HOUSE OF REPRESENTATIIVES
NINETIETH SESSION H. F. No. 4003
03/19/2018 Authored by Runbeck and Lillie
The bill was read for the first time and referred to the Committee on Environment and Natural Resources Policy and Finance
1.1 A bill for an act
1.2 relating to waters; temporarily prohibiting enforcement of certain water
1.3 appropriation permit conditions.
1.4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.5 Section 1. ENFORCEMENT OF GROUNDWATER APPROPRIATION PERMIT;
1.6 WHITE BEAR LAKE.
1.7 (a) Until ........ the commissioner of natural resources must not suspend or revoke a water
1.8 appr2priation permit, issue an order reguirin, a violation to be corrected, assess monet-i n
1.9 penalties, or otherwise take enforcement action against a water appropriation permit holder
1.10 if the susg)ension, revocation, order, penalty; or other enforcement action is based solet�_on
t . t 1 a violation of a permit requirement required by the order of the Second Judicial District
1.12 Court in Case No. 62 -CV -13-2414.
1.13 (h) The commissioner of natural resources may continue to use all the authorities i, ranted
1.14 to the commissioner under Minnesota Statutes, section 103G.287, subdivision 4, to manage
1.15 groundwater resources within the north and east groundwater management area.
1.16 EFFECTIVE DATE. This section is effective the da followin_ fmal enactment.
Section 1. 1
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