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HomeMy WebLinkAbout2018.04.02 CC Minutes CITY of MINUTES HUGO CITY COUNCIL MEETING t: EST. 1906 HUGO CITY HALL •. • 00 14669 Fitzgerald Avenue North•Hugo,MN 55038 MONDAY,APRIL 2, 2018—7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Landform Planner Kendra Lindahl, Planner Rachel Juba, Parks Planner Shayla Denaway, and City Clerk Michele Lindau Minutes for the March 19, 2018 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting on March 19, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried Stillwater School District Update- Superintendent Denise Pontrelli Stillwater School Superintendent Denise Pontrelli provided the Council an update on things happening in the Stillwater School District. She talked about their work on the next strategic plan and things that have been happening since the creation of the Bridge of Excellence Plan five years ago. She provided information about the district's priorities moving forward and things they are doing through partnerships. Miron talked about transition and asked about where the former Withrow School students were going to school. Pontrelli responded that, from looking at demographics, Lake Elmo and Woodbury were growing. The district was interested in selling the Withrow School, but there were no definite plans, and they are not actively pursuing what they will be done with it. They were in the process of selling the school in Marine on St. Croix. She added that many students have opened enrolled in other schools. Weidt recalled the Stillwater School District speaking to the Council a few years ago about supporting their levy, and he felt they were blindsided by the sale of Withrow. He asked for transparency. He talked about the sale of the playground equipment without the City being informed, and he asked her what she would have done differently. Pontrelli replied that for Hugo City Council Meeting Minutes for April 2,2018 Page 2 of 6 money reasons, she agreed with the decision that were made, and stated she had only been in the superintendent position for two months before that happened (closing of the schools). The school board had a lot of decisions to make, and she did not have a lot of contacts in the district. She stated that 14 groups had contributed for the purchase of the playground equipment, and they had to go up for auction to sell. Weidt asked her to keep the City informed on issues and encouraged her to call when in doubt. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items: 1. Approval of Claims 2. Approve Extension for O'Reilly Auto Parts Site Plan and Variances 3. Approve Special Event Permit for Blacksmith Lounge for 2018 Events 4. Approve Renewal of 2 a.m. License for Sal's Angus Grill 5. Approve Wetland Replacement Plan for Roy Molitor 2nd Addition for Schwieters All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Extension for O'Reilly Auto Parts Site Plan and Variances At its February 2, 2015, meeting, the City Council approved the site plan and four variances for a 7,000 square foot auto parts store submitted by O'Reilly Auto Enterprises, LLC. Approval for site plans expire one year after City Council approval if a building permit is not approved and construction has not started on the building. The applicant did not construct the building. The applicant had requested an extension of the site plan and variance approvals. Adoption of the Consent Agenda approved the extension of the site plan and variance, subject to all conditions listed in the approving resolutions. Approve Special Event Permit for Blacksmith Lounge for 2018 Events The Blacksmith Lounge had applied for a Special Event Permit for events to be held during 2018. There would be a total of 14 events hosted on their property between April and October. Events include seven auctions, five car shows, one swap meet, and one corn feed sponsored by the White Bear Lake Hockey Association. These events had been occurring for several years including the largest event, the Northern Lights Car Show, for 30 years. All of the events would be outdoors. City Council approval was required because they will be serving alcohol, over 250 people were expected during some events, and an amplified speaker system would be used. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith Lounge for 2018. Approve Renewal of 2 a.m. License for Sal's Angus Grill Since May 2010, Sal's Angus Grill had held a license that permits the establishment to stay open Hugo City Council Meeting Minutes for April 2,2018 Page 3 of 6 until 2 a.m. This license is renewed annually with approval by the City Council. Adoption of the Consent Agenda approved the renewal of the 2 a.m. license for Sal's Angus Grill. Approve Wetland Replacement Plan for Roy Molitor 2nd Addition for Schwieters Properties, LLP To accommodate expansion of its manufacturing division, Schwieters Properties, LLP had submitted an application requesting approval to impact wetlands found on the site. The applicant proposed to impact 1.58 acres of wetland. Impacts would be to two separate wetlands on the property, impacting Wetland No. 2 in its entirety and a portion of Wetland No. 1. The remaining wetland on the property were not proposed to be impacted. Schwieters were proposing to replace the wetlands that are impacted through the purchase of wetland credits from an existing approved wetland bank in Washington County. Based on staff's review of the application and supporting documentation, the requirements under the MN Wetland Conservation Act (WCA) had been met. Adoption of the Consent Agenda approved the Schwieters application for sequencing and wetland replacement. Approve Award of Bid for Fire Hall Roof and Mechanical Equipment Replacement At its February 5, 2018, meeting, Council approved the advertisement for bids for the Hugo Fire Hall roof and mechanical equipment. Bids were opened on March 23, 2018. Eight bids were received with the highest bid being $248,000 and the low bid being $168,185 from Diverse Construction Services, LLC. Staff recommended Council accept the bid by Diverse Construction in the amount of$168,185 for a new fire hall roof and rooftop mechanical equipment. Miron made motion, Klein seconded, to approve the award of bid to Diverse Construction Services, LLC. All Ayes. Motion carried. Approve 2040 Comprehensive Plan for Distribution In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was completed in 2008. As part of the 2040 Comprehensive Plan update, Planner Rachel Juba explained, the City had held several meetings with residents, Commissions, and Council to gather feedback and understand the community's priorities. Meetings took place with the Council, Parks Commission, and the Planning Commission, who played a lead role in the review of the plan. The most recent meeting was an open house held on February 26, 2018, where approximately 58 people attended. Juba explained that the 2040 Plan included increased graphic content and layout, interactive links, and guiding principles throughout the document. The 2040 Land Use Map, including the MUSA, remained the same as the 2030 Land Use Plan. The chapter was updated to reflect affordable housing goals and density minimums. Minor changes were made to the Housing Plan and Economic Plan. The Parks, Trails, and Open Space chapter had the most changes, with the reorganization of chapters and changes made after the evaluation of the City's parks and trails. A new Resiliency Chapter had been included to focus on disaster preparedness and managing new technologies. Changes were made to the Transportation Plan to coordinate better with other plans. Hugo City Council Meeting Minutes for April 2,2018 Page 4 of 6 City Engineer Mark Erichson talked about updates to the Water Supply and Water Distribution Plans that reflected a reduction in gallons used per day, which was mainly influenced by water conservation policies and water reuse projects. The projection of new wells was reduced due to these practices. He explained key updates included adding water conservation goals and strategies and changes made as a result of new Rice Creek Watershed District Rules. Changes were made to the Sanitary Sewer Plan due to less water being used, with average flow projections being significantly less. Juba reviewed comments made at the March 8, 2018 public hearing at the Planning Commission. Five residents spoke on the desire to remove the proposed trail along Everton Avenue, north of Frenchman Road. Comments were related to the activities along the road and trespassing, and residents were worried those activities would increase if there was a trail there. Rachel stated that during the public engagement process, there was a lot of discussion and desire to see trail connections. The Planning Commission voted 4-2 in favor of recommending approval of the plan. The two opposing members were not in favor of the trail connection shown on the map, stating it could be done with development. Juba stated the next step in the process was to get approval from the Council to distribute the plan and make final edits. The plan would then be adopted in November, 2018, and sent to Metropolitan Council for review and approval. Arnie Triemert, 15220 Everton Ave North, said they were misled about the trail, and he asked it to be removed until it is developed. He stated the road is not very wide, and he had safety concerns. He felt it was agreed to at the beginning meetings that there would be no trail there. John Udstuen, 15190 Everton Avenue North, said a great thing about the City was it had a history of not looking for a fight. When the Everton Avenue Study was done, the residents wanted to be left alone on a dead end road, and now people are trespassing. He stated it was not a path or maintained. Udstuen said trees had been cut down, their properties have become a 160-acre dog park, and there were fire pits. He stated they do not come to the City regarding these things, saying it would be an infringement on the agreement made with the City. He said the neighborhood is 100% unanimous they do not want a path. Laura Syring, 15149 Everton Avenue North, said she has only lived there for 15 year. When she purchased the property, she did not know about the development and found out after the closing. She said the neighbors worked together with the development company on blacktopping the road. Syring stated she had a 20-plus history in law enforcement, and said activities on the road included people camped out in vehicles, hit and run of mailboxes, poaching and hunting, and building treehouses and fire pits on private property. She said she was disappointed that the calls to the sheriff's department were never talked about at the meetings, and she felt the Council was not properly informed. She stated they just wanted to be left alone, and continuing beyond the dead end would encourage more traffic on the road. Syring said alot has gone on behind the scenes that the Council is not aware of, and she asked for the Council's consideration in removing the trail from the plan. Miron asked if there were any easements or ability to construct a trail. Juba replied that it would be discussed during a street reconstruction project. No evaluation has been done, but the road is narrow and there are steep ditches. Hugo City Council Meeting Minutes for April 2,2018 Page 5 of 6 Klein said he realized the residents were very uncomfortable with this. The Council tries to make certain they meet the resident's goals, but there was not a cohesive plan in place. Klein made motion, Haas seconded, to abandon the trail with the understanding that it may be a possibility if it is ever developed. Haas stated that it is important to listen to residents, and it is a little premature to draw lines on a map if there is no plan at this time. He added that the City needed to look at the safety issues there. Petryk recalled when these parcels were eliminated for any future development, and they were to remain large lot residential, preserving the area for visual enjoyment. She felt they needed to honor those commitment. Mike talked about the need to address immediate concerns regarding safety in the area. Weidt started that it may be premature to have this dotted line and premature to be upset by it, and he was mainly concerned that there was a safety issue. He said the line can be removed but people will continue to walk down the road whether there is a line there or not. Weidt asked the residents to let the City know if there are activity occurring that are a public safety hazard. Weidt felt it was better to leave the line on the plan, but agreed to take it out. All Ayes. Motion carried. The Council stated their general approval of the plan. Miron made motion, Klein seconded, to approve RESOLUTION 2018—4 APPROVING A COMPREHENSIVE PLAN UPDATE FOR THE CITY OF HUGO. All Ayes. Motion carried. Update on Yellow Ribbon Network Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow Ribbon Network. Haas stated the YRN had held their 19th Welcome Home Pheasant Hunt the past weekend and the event was filmed by Ron Schara Production. Hamburger night last week was sponsored by the Arcand Family and Oneka Ridge Golf Club and 208 burgers were sold. They have Burger Night sponsors for the rest of the year, and next month's sponsor is Dan Gallatin. The YRN assisted a Gold Star family with car repairs. The Fairview Clinic had a candy book exchange and they donated the collected candy to the YRN for care packages. Girl Scout cookies will also be sent. He asked that if anyone who knew a deployed military member to send a package to, they should provide him an address. Board of Appeals on Thursday,April 12, 2018 City Administrator Bryan Bear reminded the Council the Local Board of Appeals and Equalization was scheduled for Thursday, April 12, 2018, from 5:30—7 p.m. in the Oneka Room at Hugo City Hall. Hugo City Council Meeting Minutes for April 2,2018 Page 6 of 6 Metro Cities Annual Meeting on Thursday,April 19, 2018 City Administrator Bryan Bear informed Council the Metro Cities Annual Meeting will be held on Thursday, April 19, 2108, at the Como Park Zoo and Conservatory beginning at 5:30 p.m. He recommended Council schedule this as a meeting if they wished to attend. Klein made motion, Miron seconded, to schedule a meeting to attend the Metro Cities Annual Meeting on Thursday, April 19, 2018. All Ayes. Motion carried. Schedule Workshop for Gravel Roads Discussion City Administrator Bryan Bear reminded Council of their discussion at the November 20, 2017, meeting regarding the poor condition of the gravel roads. Council had directed staff to send notice to the residents along those roads to let them know the Council was looking for a solution and further schedule a workshop in the spring for discussion. Bear recommended Council schedule a workshop for some time during the week of May 14, 2018. Miron made motion, Weidt seconded to schedule a workshop for Monday, May 14, at 7 p.m. All Ayes. Motion carried. Schedule Open House for Oneka Lake/Harrow Avenue Street Proiect City Administrator Bryan Bear informed Council plans and specification had been prepared for the proposed Oneka Lake Boulevard and Harrow Avenue street improvement project. Staff had scheduled an open house be held on Wednesday, April 11 from 6-7:30 p.m. at the Rice Lake Centre. Bear recommended Council schedule this as a meeting if they wished to attend. Miron made motion, Petryk seconded, to schedule a meeting to attend the open house on the proposed street project. All Ayes. Motion carried. Adiournment Miron made motion, Klein seconded, to adjourn at 8:28 p.m. All Ayes. Motion carried. Respectfully Submitted, 4� . Lv�'C� Michele Lindau City Clerk