HomeMy WebLinkAbout2018.07.16 CC PacketEST. 1906
00
14669 Fitzgerald Avenue North - Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. July 2, 2018 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, JULY 16, 2018 — 7 P.M.
1. Donation from Bald Eagle Sportsman Association to Hugo Yellow Ribbon Network
2. Donation from White Bear Lake Lions Club to the Hugo Yellow Ribbon Network
3. Lakes Center for Youth & Families Annual Report — Executive Director Matt Howard
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Resolution Appointing Election Judges for 2018 Primary and General Election
3. Approve Renewal of Mining Permit for Mike Atkinson
4. Approve Renewal of Electrical Inspection Service Agreement for Brian Nelson Inspection
Services, Inc.
5. Approve Location of Drug Takeback Box at Hugo City Hall
6. Approve Temporary Liquor License for Hugo Lions Club for Wilson Tool Picnic on
August 11, 2018
H. PUBLIC HEARING
1. None Scheduled
I. UNFINISHED BUSINESS
1. None Scheduled
J. NEW BUSINESS
1. Preserve on Sunset Lake Sketch Plan
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
M. ADMINISTRATIVE PRESENTATIONS
1. Commission Interviews Tuesday, July 17, 2018
2. Good Life Senior Living Center Open House on Thursday, July 19 or Sunday, July 22,
2018
3. Circus at Lions Park on Saturday and Sunday, July 21-22, 2018
4. National Night Out on Tuesday, August 7, 2018
5. Xcel Energy Training Town Grand Opening Changed from August 28, 2018 to
Wednesday, October 17, 2018
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 16, 2018
D.1 Approval of Minutes for the July 2, 2018 City Council Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Donation from Bald Eagle Sportsman Association to Hugo Yellow Ribbon Network
Nick Baumann from the Bald Eagle Sportsman Association will present a donation to the Hugo
Yellow Ribbon Network.
F.2 Donation from White Bear Lake Lions Club to the Hugo Yellow Ribbon Network
The White Bear Lake Lions Club Gambling Manager Jim Francis will present a donation to the
Hugo Yellow Ribbon Network.
F.3 Lakes Center for Youth & Families Annual Report — Executive Director Matt Howard
The Lakes Center for Youth & Family Services, located in Forest Lake, had been providing
counseling services to youth and families in the City of Hugo for at least the past 20 years.
Executive Director Matt Howard will be presenting their 2017 annual report to Council.
G. 1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Resolution Appointing Election Judges for 2018 Primary and General
Election
Hugo City Clerk Michele Lindau would like to appoint 37 individuals to serve as election judges
for the City of Hugo's Primary and General Elections in 2018. All election judges will receive
two hours of training, and many of the judges have served in several past elections. Staff
recommends the Council approve the resolution appointing election judges for the Primary and
General Elections for 2018.
G.3 Approve Renewal of Mining Permit for Mike Atkinson
The Mining Permit for Mike Atkinson on his property located on the south side of 147th Street
between Irish and Hyde Avenue expires on August 1, 2018. Atkinson has applied for a renewal
the permit for another two years. For the past several years, the site has been used to stockpile
material, with no mining activity taking place. When the permit was renewed in 2012, the
Council allowed the Atkinsons to move forward with the Mining Permit renewal process without
all the conditions being met until the time mining operations began again, due to the cost of
meeting those conditions. The requirements not being met are to biannually provide a
topographic map of the site, calculation of stockpiled material, amount of granular material left
on site to be mined, and a reclamation plan. Staff visited the site on July 11, 2018, and found
there have been no changes on the property. Staff recommends Council approve the Mining
Permit for Mike Atkinson for property located on 147th Street North with the condition that all
requirements in the permit be met when mining activity begins
GA Approve Renewal of Electrical Inspection Service Agreement for Brian Nelson
Inspection Services, Inc.
The City has been in a contract with Brian Nelson Inspection Services, Inc. to perform electrical
inspections in the City. His current contract states he is paid 70% of the permit fees collected for
completed inspections. Brian is requesting the contract be amended with an increase to 75%, which
is equal to the state's percentage. Staff feels this is a reasonable request and recommends Council
approve the amended Electrical Inspection Services Agreement with Brian Nelson Inspection
Services, Inc.
G.5 Approve Location of Drug Takeback Box at Hugo City Hall
In the past, Council has indicated an interest in having a drug takeback box to be located at Hugo
City Hall. This would be a part of Washington County's drug takeback program that provides a
place for residents to get rid of unwanted medications in a safe manner. The box would be located
in the northeast corner of the lobby. This box would be anchored to the wall or floor and monitored
by the Washington County Sheriff's Office. Staff recommends Council approve the location of a
drug takeback box to be located in the lobby at Hugo City Hall.
G.6 Approve Temporary Liquor License for Hugo Lions Club for Wilson Tool Picnic on
August 11, 2018
The Hugo Lions Club has submitted an application for a Temporary Liquor License to serve
alcohol at the Wilson Tool picnic on Saturday, August 11, 2018. The picnic will be held at the
Hanifl Fields. Staff recommends Council approve the Temporary Liquor License for the Hugo
Lions Club.
J.1 The Preserve on Sunset Lake Sketch Plan
Shlayba Inc. (Cheldon Frank) is requesting review and comments on a sketch plan for
subdivision of the 135 acre site for the development of 13 single family homes to be known as
The Preserve on Sunset Lake. The property has existing wetlands, but is primarily farm fields.
The homes will be located on 5-acre to 10 acre lots located off a cul-de-sac in the center of the
site. Each lot would have its own well and septic system on site. The applicant would retain a
23.4 acre site as open space owned by the Homeowners Association (HOA) and dedicate an
outlot north of 125ffi Street to the City for an expansion of an existing City owned park parcel.
The overall density of the project is 1 unit per 10.38 acres. Staff will present the sketch plan to
the City Council and provide updates from the Planning Commission and Parks Commission.
Staff recommends the City Council review the plan and provide comments to the applicant.
L.1 Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon
Network activities held recently.
M.1 Commission Interviews Tuesday, July 47, 2018
Interviews have been scheduled for all commission applicants for Tuesday, July 17, 2018. There
are six candidates. Interviews will begin at 6 p.m.
M.2 Good Life Senior Living Center Open House on Thursday, July 19 or Sunday, July 22, 2018
The Council has been invited to attend the Good Life Senior Living Center Open House on
Thursday, July 19, from 2-4 p.m. or 5-7 p.m. or on Sunday, July 22, from 11 a.m. to 2 p.m. Staff
recommends Council select a day/time if they wish to attend.
M.3 Circus at Lions Park on Saturday and Sunday, July 21-22, 2018
The Hugo Lions Club will be sponsoring the Culpepper & Merriweather Circus at Lions Park on
Saturday and Sunday, July 21-22. Showtimes are at 2 and 4:30 p.m. and tickets can be
purchased in advance at Wise Guys Pizza, Sagers Liquor, and Holiday Station Store
MA National Night Out on Tuesday August 7, 2018
National Night Out is the first Tuesday of the month of August. This year's NNO falls on
August 7th. Staff is taking registrations on the website at www.ci.hugo.mn.us/nno for
neighborhood events and will share the list with the Hugo Fire Department, Washington County
Sheriff's Office, and the City Council. Staff recommends Council schedule August 7, 2018, as a
meeting to attend NNO neighborhood events.
M.5 Xcel Energy Training Town Grand Opening Changed from August 28, 2018 to
Wednesday, October 17, 2018
Excel Energy would like to change the date of the Training Town Grand Opening from August
28th to Wednesday, October 17, 2018, from 3-5 p.m. Staff recommends Council approve the
changing of this date.
N. Adiournment
00
14654 Fitzgerald Avenue North - Hugo, MN 55038
Call to Order
Mayor Weidt called the meeting to order at 7:30 p.m.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, JULY 2, 2018 — 7 P.M.
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer
Mark Erichson, and City Clerk Michele Lindau
Approval of Minutes for the June 18, 2018 Gravel Roads Workshop
Klein made motion, Miron seconded, to approve the minutes for the workshop on gravel roads
held on July 18, 2018, as presented.
All Ayes. Motion carried.
Approval of Minutes for the June 18, 2018 City Council Meeting
Klein make motion, Miron seconded, to approve the minutes for the City Council meeting held
on June 18, 2018, as presented.
All Ayes. Motion carried.
Approval of Minutes for the June 24, 2018 Family Shelter Grand Opening
Klein made motion, Petryk seconded, to approve the minutes for the Family Shelter Grand
Opening held on June 24, 2018, as presented.
All Ayes. Motion carried.
Approval of Minutes for the June 26, 2018 Clearwater Creek Preserve Open House
Miron made motion, Klein seconded, to approve the minutes for the open house to discuss
Clearwater Creek Preserve held on June 26, 2018, as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended by adding approval of a
Broker Fee Compensation Agreement.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for July 2, 2018
Page 2 of 8
Presentation of 2017 Audit Report — Jason Miller, Smith Schafer & Associates
Jason Miller from the independent accounting firm of Smith Schafer & Associates provided the
Council with a recap of the audit of City finances for the 2017 fiscal year. Jason began by saying
that, once again, it was a clean, smooth audit, and the 2017 report will be submitted for the
Excellence in Financial Reporting Award.
Jason explained the goal of the audit was to assure the financial statements were in accordance
with accounting procedures and the financial statements were fairly stated in all material
respects. They tested for legal compliance, and there were no exceptions noted. He talked about
governmental funds with most revenue coming from property taxes. He reviewed expenditures,
showing public safety being the biggest expenditure followed closely by highway and streets,
then general government. Hugo has healthy general fund reserves at 57% last year, which is
important when dealing with unexpected events. The State Auditor recommends 35-50%. Jason
talked about the current level of bonding and the sharp decrease in debt service agreements
expected in the year 2021. He reviewed capital project fund expenditures and explained the
sewer and water fund showed positive income. He summarized by saying an unmodified audit
opinion was issued, and there were no Minnesota legal compliance exceptions.
Weidt made motion, Haas seconded, to formally accept the 2017 City Audit as presented.
All Ayes. Motion carried.
Approval of the Consent Agenda
Miron made motion, Klein seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Jeff Maas
3. Approve Resignation of Community Development Assistant Rachel Leitz
4. Approve Temporary Liquor License for the Lions Club for the Tough Mudder
5. Approve Lawful Gambling Exempt Permit for McEwen Benefit on August 10, 2018 at
the Hugo American Legion
6. Approve Promotion of Brian Esch as Regular Firefighter
7. Approve Ordinance and Resolution for Findings of Fact for Rezoning of TGK
Automotive and Premier Bank Properties Located South of 140th Street and East of
Highway 61
8. Approve Resolution Approving Site Plan for TGK Automotive at 13891 Forest
Boulevard North
9. Approve Reduction in the Letter of Credit for Adelaide Landing
10. Approve Change Order No. 1 for Waters Edge Stormwater Reuse Project
11. Approve Replacement of Seasonal Public Works Worker
12. Approve 2019 Salary Matrix and Mid -Term Salary Adjustments
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for July 2, 2018
Page 3 of 8
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Jeff Maas
Jeff Maas was hired by the City of Hugo on July 24, 2006, as a Public Works Worker and has
worked for twelve years in the Public Works Department. Adoption of the Consent Agenda
approved the annual performance review for Public Works Worker Jeff Maas.
Approve Resignation of Community Development Assistant Rachel Leitz
Rachel Leitz had submitted her letter of resignation due to another job opportunity. Adoption of
the Consent Agenda approved the resignation of Community Development Assistant Rachel
Leitz effective July 20, 2018.
Approve Temporary Liquor License for the Lions Club for the Tough Mudder
The Hugo Lions Club had submitted an application for a temporary liquor license to serve beer at
the Tough Mudder event to be held at Wild Wings on July 14-15, 2018. Two Washington
County Deputies have been hired to patrol the area serving alcohol. Adoption of the Consent
Agenda approved the Temporary Liquor License for the Tough Mudder event on July 14 and 15,
2018.
Approve Lawful Gambling Exempt Permit for McEwen Benefit on August 10, 2018 at the
Hugo American Legion
The American Legion Auxiliary Post 620 had applied for a Lawful Gambling Exempt Permit to
hold raffles during a benefit for the McEwan Family on August 10, 2018. The benefit will be
held at the Hugo American Legion to raise money for the family of Rick McEwen, who died
from a heart attack, to help pay for funeral and related expenses. Adoption of the Consent
Agenda approved the Lawful Gambling Exempt Permit for the American Legion Auxiliary Post
620.
Approve Promotion of Brian Esch as Regular Firefighter
At its July 5, 2016, meeting, Council approved the hiring of Brian Esch as a probationary
firefighter. Brian had completed all the necessary requirements to complete his probation and be
promoted to regular firefighter status. Adoption of the Consent Agenda approved the promotion
of Brian Esch to regular firefighter.
Approve Ordinance and Resolution for Findings of Fact for Rezoning of TGK Automotive
and Premier Bank Properties Located South of 140th Street and East of Highway 61
The City had received an application from TGK Automotive and Premier Bank to rezone five
parcels from Neighborhood Service (NS) to General Commercial (C-2). The properties are
located south of 140th Street and east of Highway 61. Premier Bank owns four parcels and TGK
Automotive has a contract on one parcel. The Planning Commission held a public hearing and
consider the request at its Thursday, June 28, 2018, meeting, and unanimously recommended
Hugo City Council Meeting Minutes for July 2, 2018
Page 4 of 8
approval. Adoption of the Consent Agenda approved RESOLUTION 2018-19 APPROVING
FINDINGS OF FACT FOR REZONING FOR TGK AUTOMOTIVE AND PREMIER BANK
PROPERTIES LOCATED SOUTH OF 140TH STREET AND EAST OF FOREST BLVD
(HIGHWAY 61) and ORDINANCE 2018-488 AMENDING CHAPTER 90 (ZONING
ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LANDS LOCATED SOUTH
OF 140TH STREET AND EAST OF FOREST BOULEVARD.
Approve Resolution Approving Site Plan for TGK Automotive at 13891 Forest Boulevard
North
TGK Automotive had requested site plan approval of an 11,270 square foot auto repair building
to be located at 13891 Forest Boulevard North. The property is currently zoned Neighborhood
Service (NS) and is approximately 3 acres in size. Previously, the site contained a blighted
restaurant and hotel buildings formally known as the "End Zone" that was demolished. The
applicant wanted to expand and relocate their business from an existing leased space at 5241
130th Street in Hugo. The subject property was currently vacant and zoned Neighborhood
Service (NS). In order for the use to be located on the property, it needed to be rezoned to
General Business (C-2). The Planning Commission will consider the request at its Thursday,
June 28, 2018, meeting and unanimously recommended approval. Adoption of the Consent
Agenda approved RESOLUTION 2018-20 APPROVING A SITE PLAN TGK AUTOMOTIVE
ON PROPERTY LOCATED AT 13891 FOREST BOULEVARD NORTH.
Approve Reduction in the Letter of Credit for Adelaide Landing
Adelaide Landing had significant work completed to date and the developer was requesting an
initial reduction in the letter of credit. The current letter of credit is in the amount of
$2,979,798.00. Staff had inspected the work completed to date and recommended reducing the
letter of credit to $700,000 based on the value of work remaining to be completed. Adoption of
the Consent Agenda approved the reduction in the letter of credit to $700,000.
Approve Change Order No. 1 for Waters Edge Stormwater Reuse Proiect
During the construction of the water reuse system and further review of the existing system in
the field, eight quick couplers were needed to allow the stormwater reuse system and the HOA's
system to be separated easily at each of the irrigation connections. This separation using quick
couplers, other than the valve originally shown, is needed if the stormwater reuse system is
winterized before the HOA winterizes their system. Additionally, the quick connect couplers
ensure no water will be able to flow back into the reuse system. The additional cost identified in
Change Order No. 1 is $3,689.56, bringing the total construction contract to $351,589.56.
Adoption of the Consent Agenda approved Change Order No. 1 in the amount of $3,689.56.
Approve Replacement of Seasonal Public Works Worker
At its May 7, 2018, meeting, Council approved the hiring of five seasonal employees for summer
work in the Public Works Department. One position had become vacant due to the employee's
health issues. Public Works Director Scott Anderson had recommended Council authorize staff
to hire a replacement for his position. Adoption of the Consent Agenda approve the hiring of a
replacement of a seasonal public works worker.
Hugo City Council Meeting Minutes for July 2, 2018
Page 5 of 8
Approve 2019 Salary Matrix and Mid -Term Salary Adjustments
Each year the Finance Department compares Hugo's salary matrix to other metro area cities as
well as to economic gauges, such as the Consumer Price Index. Based on the most recent
analysis, the Finance Department had recommended adjusting the matrix by 3% and adding Pay
Grades 13 and 14. Also, based on a recently completed employee evaluation, the City
Administrator recommended moving the City Clerk to Pay Grade 8 Step 4 of the 2018 matrix. In
addition, the Mayor and City Council conducted the annual performance evaluation of the City
Administrator and recommended moving his position to Pay Grade 13 Step 5 of the 2019
matrix. Both pay grade adjustments will be effective for the pay period beginning 06/25/18.
Adoption of the Consent Agenda approved the 2019 Salary Matrix and Mid -Term Salary
Adjustments.
Update on Local Assessor Search
At its June 18, 2018 meeting, City Administrator Bryan Bear provided a recap of the City's
search for a local assessor since the resignation of Dan Raboin. The City had 90 days to fill the
position per State Statute. Bryan explained that if the City lets it lapse, it will automatically
transfer to the County, and it is unclear in the Statute how the service would get transfer back to
the City if the City so chooses. Staff had sent out another Request for Proposals (RFP) with a
due date of June 29, 2018, and received no proposals. Bear talked about the meeting he had with
the Washington County Assessor's Office regarding contracting services through them. Bear
had provided Council a draft of the contract and stated it was important to note there was a six-
month termination clause, meaning the City would be able to change to a local assessor in the
future.
Bear explained the County Board could vote to dissolve the local assessor offices, which was a
topic of discussion in 2004-2005. At that time, the City of Hugo was opposed to it. There was
not currently any effort underway to make this change. Other cities that still had local assessors
currently were Scandia, May Township, Dellwood, Marine on St. Croix, and the City of Grant.
The cost for the County services would be $77,501.23, which is very close to what the City has
budgeted. Costs will typically increase 2-3 % per year. Another alternative would be to hire a
full-time City employee, which would likely be more expensive. There are less than two months
remaining on the 90-day clock, and there was work that needed to be done, including the quintile
review. Bear stated that staff was recommending contracting with the County for local
assessment services to avoid triggering any State Statutes. County staff could be available to
attend a meeting or workshop to have further discussions if the Council wished.
Washington County Commissioner Fran Miron was in the audience, and the Mayor invited him
to speak. Commissioner Miron talked about how he supported maintaining local control when
he was on the Hugo City Council in 2004-2005. He talked about the relationship the City had
with long-time Assessor Frank Langer and how it would be difficult to match, but he was
confident the County Assessor's Office would provide the same community service the City
experiences with its police force. The County was anxious to work with the City sooner than
later due to work that needed to get done. The Commissioner assured the Council he would pay
close attention to the contract and this service.
The Council expressed optimism in the County's ability to provide a good service to the
Hugo City Council Meeting Minutes for July 2, 2018
Page 6 of 8
residence based on past experiences and the support shown by Commissioner Miron.
Haas made motion, Petryk seconded, to approve entering into an agreement with the County for
Assessor Services.
Snyder clarified that the motion was made subject to minor modifications made by staff.
Miron clarified that the City would maintain the Local Board of Review and Equalization, and he
asked staff to find a way to communicate this change to the residents.
All Ayes. Motion carried. x„
#��95
Update on Gravel Roads Workshop
At the June 18, 2018 City Council Work Session on gravel roads, City Administrator Bryan
Bear, City Engineer Mark Erichson, Public Works Director Scott Anderson, and Michael Rief
(WSB Construction Services/Design-Build Group Manager) provided information related to
results of a roadway forensics analysis on the City's poor performing gravel roads as well as
providing a recommended course of action to correct these roadways.
Mark reviewed the history of the issue and the evaluation process and provided information on
what it would take to correct the issue. The aggregate structure needed cleaned up and the dust
management needed to be modified. Some of the slopes needed to be increased, and there
needed to be compaction in the blading process. Three options Mark provided were to do
nothing, remove and replace the poor soils, or reclaim the material and blend in more aggregate
to dilute the problem material. He explained the reclaiming process would be to blend the
appropriate Class 5 material into the top ten inches of aggregate material. This could be tested
on 1.67 miles including Ingersoll Avenue, 175th Street, Inwood Avenue, and 180th Street. The
southern 500 feet of Ingersoll could be tested with removing and replacing 4-6 inches of gravel.
The estimate for the project was approximately $25,000 plus City staff time and traffic control.
The cost to reclaim the remaining 5.5 miles in 2019 would be $36,000 plus the cost of
compaction rental of $3,000. Mark discussed with Council different equipment for compaction,
the testing for gravel specifications, and the need to balance rain events with dust control.
Klein made motion, Miron seconded, move forward with the project by authorizing staff to get
quotes and communicate with residents.
All Ayes. Motion carried.
Update on Hopkins Schoolhouse
At the Historical Commission meeting on June 19, 2018, Chair Cynthia Schoonover provided the
Commission an update on the Hopkins Schoolhouse, and there was discussion regarding the next
steps. City Administrator Bryan Bear provided the Commission's recommendation to the Council
at their March 19th meeting. The recommendation the Council approved was to patch the hole in
the roof, pursue listing on the Historical Register, and evaluate a public -private partnership.
Bear explained that staff had since contacted a local contractor who evaluated the roof condition
and determined it was not repairable and needed to be replaced. The City's Building Official
Hugo City Council Meeting Minutes for July 2, 2018
Page 7 of 8
agreed with that evaluation and received a bid to replace the roof at $15,000. If the building was
put on the Historical Register, roof replacement would likely cost more because it would need to
be done in a way to preserve the historical element.
Initial evaluation showed it appeared eligible for listing on the Historical Register, and the next
step was to go through a process involving substantial additional research. The City would be
applying for another grant to have this done and make formal application. Staff has had
discussions with the Historical Commission regarding a private -public partnership, explaining
there may be many different arrangements. Someone occupying the building may not want it to
be on the Historical Register. A partnership may be a way to fund restoration, and a business
would attract people to any historical display in the building.
The Historical Commission had indicated they would like more input from other commissions
and recommended a committee be formed to make decisions on this topic. Bear stated the former
History Intern may be returning to help work on this too.
The Council discussed fixing the roof. The City would be spending money on something that
may be torn down, and could also destroy the chance of being on the Historical Register. They
also talked about a public/private partnership and pursuing that concurrently with applying to be
on the Register.
Haas made motion, Weidt seconded, to form a committee to proceed with a grant application to
be put on the Historical Register while exploring private public partnerships.
The Council agreed the committee work timeline needed to be aggressive because of the hole in
the roof, though damage had already been done.
Haas added that staff needed to communicate to the committee that they want action quickly.
All Ayes. Motion carried.
Approval of BrokerFee Compensation Agreement
City Administrator Bryan Bear added to the agenda a discussion on a Broker Fee Compensation
Agreement for the City owned property on the east side of Highway 61. A broker had
approached the City and said he may have someone interested in the property. If the City sells to
this buyer, the broker wanted to make sure he got his fee. In the agreement, he was asking for
$10,000. The City would not have to sell the property to this buyer, and this buyer would not
have to purchase it. The City could negotiate any price it wanted and recoup this fee from the
buyer.
Klein made motion, Miron seconded, to approve the Broker Fee Compensation Agreement.
All Ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported on the Yellow Ribbon Network activities
held recently. Haas showed pictures of the sandstorms in Kuwait, Norwegian soldiers reading
Hugo City Council Meeting Minutes for July 2, 2018
Page 8 of 8
The Citizen, and "thank you" posters signed by Hamburger Night attendees. Dave and Dave
will be doing the BBQ cook -off in September, and care package items were collected at
Schwieters and donated. A crew worked in the rain last weekend doing repairs on a military
family's home. The YRN received "thank you" notes from the 1481h Fighter Wing. Mark
Schwope was the sponsor of the last hamburger night. This month's sponsor is Xcel Energy.
Xcel Energy was also signing up to sponsor the pheasant hunt in December. Care package items
can be dropped off at City Hall, and the YRN was taking request for care packages.
James Trudeau Award Recipient Deputy Brandon Yetter
Council Member Chuck Haas wanted to acknowledge the recipient of the 2017 James Trudeau
Law Enforcement Award. This award is given annually to one law enforcement officer in
recognition of outstanding dedication and service to youth in the community. Receiving the
award this year was Washington County Deputy Brandon Yetter. Haas stated Brandon also
volunteers his services as a guide during the pheasant hunts
Haas made motion, Weidt seconded, to direct staff to send him a letter congratulating him on
receiving this award.
All Ayes. Motion carried.
Family Concert at Hanifl Fields on Friday, July 20, 2018
City Administrator Bryan Bear informed the Council that the City is partnering with the
Washington County Library to present a family concert featuring the Bazillions on Friday, July
20, 2018, beginning at 5 p.m. The performance was funded by the Land and Water Legacy
Fund.
Schedule Mid -Year Budget Review Workshop Durin! the Week of Aulzust 20-24, 2108
City Administrator Bryan Bear recommended Council schedule the midyear budget review
meeting during the week of August 20-24, preferably sometime between 8 a.m. — 4:30 p.m.
Weidt made motion, Miron seconded, to schedule Midyear Budget Review Workshop for August
23, 2018, ,at' a.m.
' lfii,.
Adiournment
Miron made motion, Klein seconded, to adjourn at 8:37 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau,
City Clerk
Vendor
City of Hugo Claims
July 16, 2018
Invoice Amount
Across the Street Productions
12-6287
$
Across the Street Productions
INV00012
$
Aspen Mills
217733
$
Aspen Mills
217734
$
Aspen Mills
217735
$
Baller, Scott
CLAIM
$
Benson,John
CLAIM
$
Bieniek, Bob
CLAIM
$
Bieniek, Bob
CLAIM
$
Century College
672814
$
Century Link
651 653-1154
$
Century Link
651 429-3212
$
Cintas Corporation
June
$
Cintas Corporation
June
$
Cintas Corporation
June
$
Comcast
6/5/2018
$
Comcast
6/18/2018
$
Compton Jr, Jim
_
CLAIM
$
Core & Main LP
1753459 -_i
$
Core & Main LP
1753459
$
DreamSeats LLC
0034366-IN
$
Earl F. Andersen
0117679-IN
$
Earl F. Andersen
0117679-IN
$
Electro Watchman Inc
312100
$
Emercency Automotive Technologies
SVC26309
$
Forest Lake Napa
June
$
Gopher State One Call
8060464
$
Government Finance Officers Assoc
131002
$
Graphic Resources
62079
$
Graphic Resources
62079
$
Graphic Resources
62201
$
Graphic Resources
62230
$
Graphic Resources
62234
$
Graphic Resources
62280
$
Graphic Resources
62280
$
Graphic Resources
62280
$
Halverson -Boyd, Gretchen
CLAIM
$
Halverson-Bo�,d, Gretchen
CLAIM
$
Hawkins Inc
4310524
$
HD Sod Inc
5746
$
Hoernemann, Ross
CLAIM
$
Home Depot Credit Services
9011674
$
Hugo Feed Mill
31533
$
Hugo Feed Mill
31679
$
Innovative Office Solutions LLC
IN2100486
$
Innovative Office Solutions LLC
IN2102496
$
Jensen, Dave
CLAIM
$
Kath Fuel Oil Service Co.
12320094
$
Lakes Center for Youth & Families
HC-2018
$
L.nughlin's Pest Control
19621
$
Lawson Products
9305932033
$
Lebens Floral & Garden
7478
$
Loeffler, Mike
CLAIM
$
Loeffler, Mike
CLAIM
$
LofBer Companies Inc
2851885
$
Martin -McAllister
11769
$
Midwest Events
834
$
__
Minnesota/Wisconsin Playground
-1--
- PJI-0087959
$
North Country Auto Body
18529
$
North Country Auto Body
18555
$
Northeast Youth & Family Services
Invoice
$
Otter Lake Animal Care Center
185113
$
Press Publications
_
597884
$
Press Publications
597886
$
Press Publications
597887
$
Press Publications
597888
$
Press Publications
597893
$
Promotional Concepts
1 42132
$
Promotional Concepts
42083
$
385.00 Blue Card Online Training (1)
125.00 Blue Card Renewal Fee
18.85 Embroidery
25.85 Embroidery & Patches
84.00 Patches
77.41 SSTS Workshop Expenses & Mileage
573.21 Mileage
46.67 Parts for Brush 1 (GNC Industries)
169.50 Chief Vehicle Heating Costs
895.00 Driver Refresher Course
57.78 SCADA Lines
71.99 Fire Station Phone Lines
437.52 Cleaning Supplies
1,414.14 Uniform & Floor Mat Services
724.35 Supplies & Floor Mat Services
2.25 Business Internet (thru July 14)
155.77 Business Internet (thru July 27)
339.00 Chief Vehicle Heating Costs
7,375.00 Laptop for Radio Reads (1/2)
2,750.00 Mapping Module - Washington Count;?
528.00 Office Chairs
218.10 Street Sign Plates
153.15 Skate Park Rules Signs
143.20 Keyfobs
659.71 Strobes & Installation - Unit #CV3
117.39 _Auto Parts and Shop Supplies
371.25 June Service Charges
170.00 Annual Membership Fees - Otkin
59.60 Business Cards - Bryan Bear
59.59 Business Cards - Rachel Juba
744.80 Envelopes
105.00 Business Cards - Chuck Haas
606.52 Water Rate Postcards
138.42 Envelopes
52.00 Business Cards - Debi Close
52.00 Business Cards - Chuck Preisler
394.50 Tour de Hugo Search Engine Optimization
38.92 Tour de Hugo Supplies
3,087.41 Water Chemicals
31.50 Sod (Plow Damage)
169.50 Chief Vehicle Heating Costs
141.96 Hitching Post Materials - Irish Avenue Park
12.79 Hardware
179.50 Grass Seed Mix
101.83 Breakroom Supplies
111.36 Colored Paper
339.00 Chief Vehicle Heating Costs
5,803.53 June Unleaded Gas & Diesel Purchases
6,000.00 2018 Contribution - Youth Diversion Program
85.00 June Pest Control Service (CH)
233.29 Bulk Hardware Supplies
550.00 Landscaping Supplies
100.00 Weld Hatch - Lift Station No. 9 (Reimb)
100.00 Welding Repairs - Unit #209 (Reimb)
253.80 July Copier Service Payment
500.00 Public Safety Assessment - Jacob Jorgenson
900.00 Tour de Hugo Advertising
1,614.16 Spinning Leaf Seats - Arbre Park
144.00 Repairs - Unit #4203
856.57 Repairs - Unit #CV2
6,000.00 2018 Contribution - Youth Diversion Program
400.00 Boarding & Rescue Fees
228.06 Summary Financial Report
179.19 Statement of Revenues & Expenses
236.20 Statement of Net Position
195.48 Statement of Cash Flows
32.58 Filings of Affidavits for Candidacy
64.06 Tour de Hugo Supplies
315.27 Tour de Hugo Supplies
G. 1
De
Fire Dept
Fire Dept
Fire Dept
Fire Dept
Fire Dept
Building Inspections
Building Inspections
Fire Dept
Fire Dept
Fire Dept
Water & Sewer
Fire Dept
Various
Various
Fire Dept
Fire Dept
Fire Dept
Fire Dept
Water & Sewer
Water & Sewer
Fire Dept
Street Dept
Parks Dept
Various
Fire Dept
Various
Water & Sewer
Finance Dept
Administration
Planning & Zoning
Administration
Council
Water & Sewer
Administration
Building Inspections
Building Inspections
Parks Dept
Parks Dept
Water Utility
Street Dept
Fire Dept
Special Parks Fund
Public Works
Parks Dept
Gen Gov't Bldgs
Parks Dept
Fire Dept
Various
Contributions
Gen Gov't Bldgs
Public Works
Gen Gov't Bldgs
Sewer Utility
Sewer Utility
Administration
Fire Dept
Parks Dept
Special Parks Fund
Fire Dept
Fire Dept
Contributions
Animal Control
Ordinances/Proceedings
Ordinances/Proceedings
Ordinances/Proceedings
Ordinances/Proceedings
Ordinances/Proceedings
Parks Dept
Page 1
City of Hugo Claims
July 16, 2018
G. 1
Vendor
Invoice
Amount Description
Department
Rehbeins Black Dirt
8848
$
162.00 Black Dirt [Plow Damage)
Street Del
Ricoh USA, Inc
100757433
$
123.18 Copier Lease Payment
Public Works
Ricoh USA, Inc
100757433
$
7.70 Overage Charges
Public Works
Schifsky (T.A.) & Sons Inc
62997
$
104.52 Asphalt
Street Dept
Schifsky (T.A.) & Sons Inc
63030
$
235.04 Asphalt
Street Dept
Smith, Schafer & Associates
62435
$
200.00 2017 Audit Interim Billing
Finance Dept
Smith, Schafer & Associates
62435
$
550.00 Accounting Assistance
Finance Dept
T-Mobile
870254054
$
64.05 Cellular Phone Charges
Administration
T-Mobile
870254054
$
1,438.73 Cellular Phone Charges
Various
T-Mobile
870254054
$
1,220.50 Equipment Purchases
Various _
Toshiba Financial Services
68488790
$
175.23 July Copier Lease Payment
Fire Dept
Toshiba Financial Services
68488790
$
2.20 Overage Charges iB & W,
Fire Dept _
Toshiba Financial Services
68488790
$
19.18 Overage Charges (Color)
Fire Dept
Trade Press Inc
29126
$
723.00 Clearwater Creek Master Plan Oren House Postcards
Parks Dept
Tyler Technologies Inc
025-227575
$
420.00 Pervasive Software Upgrade
Various
Verizon Wireless
9809332189
$
40.02 Cellular Phone Charges
Fire Dept
Washington County
142034
$
4,234.18 800 Radio User Fees - April thru June
Fire Dept
Witmer Public Safety Group Inc
E1727528
$
101.93 Medallions & Gloves
Fire Dept
Witmer Public Safety Group Inc
E1727528.001
$
23.59 Medallion
Fire Dept
Witmer Public Safety Group Inc
E1727528.002
$
47.18 Medallions
Fire Dept
Witmer Public Safety Group Inc
E1727528.003
$
81.00 _Badge
Fire Dept
Witmer Public Safety Group Inc
1872676
$
54.47 Shipping Charges - Dual Bag Fire Pumps
Fire Dept
Total Claims for July 16, 2018
$
59,334.18
Page 2
RESOLUTION 2018-
A RESOLUTION APPOINTING ELECTION JUDGES FOR
PRIMARY AND GENERAL ELECTIONS IN THE YEAR 2018
BE IT RESOLVED by the City Council of the City of Hugo, State of Minnesota, the
following Election Judges are appointed to serve in the Primary Election and General Election in
2018:
Alice Christiansen
Barbara Schaaf
Barbara Erickson
Bronwen Kleissler
Cheryll White
Cindra Schmidt
Cindy Jorgenson
Cynthia Schoonover
David Anderson
Deborah Seelig
Diane Weber
Gwen Holets
Janet Zahler
Jason Palmquist
Jean Longendyke
Jean Carr
Joan Arndt
JoAnn Gagner
John Boeck
Judy Berger
Karen Fairchild
Karla Dross
Kathy Brevig
Kenneth Harris
Laura Farrell
Linda Woo
Marlys Sime
Mary Torno
Mary Ann Creager
Michi Eichinger
Ross Hoernemann
Sally Miesen
Sharon Mooney
Wanda LeBlanc -Fricke
Wendy Walz
William MacDonald
Yvonne Sparrow
BE IT FURTHER RESOLVED, that in case an appointed judge is unable to serve, the
City Clerk is authorized to find a substitute judge for the judge who cannot serve.
Whereupon said resolution was declared passed and adopted this 16th day of July, 2018.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
C.C. Aqenda
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CITY OF HUGO - MINING PERMIT APPLICATION
All.questions must be answered.
Section No.
Fee Paid
Date Filed
Complete legal description of property ::C6.- 5,qeoc/ '4"'o -e /4�0.,,/K
OWNER
Address 3
City 0 State zip
Address
City__ State Al zip
Documents Needed: Site PlanTopo MapDrainage Plan
Insurance ).r Financial Deposit___A__
Detailed description of Request
Proposed
use of property
and buildings/BE
SPECIFIC_OL �
Present
use of property:
Residential
Farming Comm Ind
Present zoning classification Total acreage of property
Are your proposed improvements with 1,000' of a lake or wet land
?___em��_
Name of Lake --
Within floodpla
Which water management district
Setbacks of proposed building: Front __ft. rearft.
sideft. sideft.
Proof of ownership: Warr. Deed Title Co Atty. LetterAbst___
11_
Signature of Owner/s ~- Date ��
______Daute___________--_
Applicant's Signature Date_
City Council Action ApprovedDeniedMeeting Date
Administrative Review Action Approved Denied— Date
Special Conditions of approval
2018 Atkinson Mining Permit
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CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
MINING PERMIT
(ATKINSON PIT)
Pursuant to the provisions of Ordinance No. 90-247 of the City of Hugo, Washington
County, Minnesota, entitled "Mining and Excavation" a Mining Permit is hereby issued to:
DEAN ATE INSON
13452 GOODVIEW AVENUE NORTH
HUGO, MINNESOTA 55038
for a period to expire on July 1, 2020, unless sooner terminated. Permit approval is subject to the
provisions of said Ordinance and compliance with the following conditions:
1. All applicable provisions of the City of Hugo Ordinances governing mining shall be
complied with.
2. The scope of the Mining Permit shall be limited to mining, washing, screening,
temporary storage, and hauling away accumulated, granular material. Mr. Atkinson
may maintain a total of thirty thousand (30,000) cubic yards of stockpiled material
on site. Said stockpile shall include all material mined from the site and all other
material (including recycled material) brought to the site. At no time shall the total
amount of stockpiled material exceed thirty thousand (30,000) cubic yards.
Applicant shall, on a bi-annual basis, provide to the City a calculation, from a
qualified person, attesting to the amount of stockpiled material on site.
Additionally, Mr. Atkinson shall, on a bi-annual basis, report to the City as to the
amount of granular material left on -site to be mined. Applicant shall also, bi-
annually, provide a topographic map to the City of the site, which map shall depict
the then existing topography of the site. Lastly, the applicant shall provide, on an
biannual basis, an estimate of the material removed from the property.
3. No topsoil or overburden shall be removed from the site (see #19).
4. Haul roads shall be 147th Street, from existing north entrance of the Atkinson's
gravel pit, easterly to Irish Avenue; and Irish Avenue between 147t' Street and
County Road 8A. Any exception to these routes must be approved by the City
Council.
5. Dust control on all City streets shall be by the use of water or calcium chloride, as
directed by the City Engineer.
Mining Permit - Atkinson Pit
Page 2 of 5
6. The inspection fee to cover the inspection costs shall be based on actual costs
incurred or as set by Council resolution.
7. No change shall be made to the reclamation plan approved by the City for this site
without prior consent of the City Council. The permit holder shall maintain on
deposit with the City cash or other acceptable security in the amount of $17,500.00,
for the purpose of insuring compliance with the reclamation plan. Such deposit will
be released by the City upon acceptance by the City Engineer of the reclamation
work, or the money may be used by the City to perform the work if the permit
holder has not restored the site within one (1) year of the termination of this permit.
8. Temporary changes to this permit, made necessary by acts of nature or other
emergencies, may be made by the City Engineer.
9. Inspections to insure compliance with the Mining Permit will be done by the City
Administrator, and he may request the assistance of such other persons or
organizations, as he may deem necessary.
10. Any violation of the terms or conditions of this Mining Permit may be grounds for
immediate termination in accordance with the City Ordinance.
11. Haul roads shall be inspected periodically by the City Engineer, and maintained by
the contractor, in accordance with the Engineer's recommendations. The City
Engineer will have the authority to temporarily close a haul road for use by the
permit holder if the road is in such disrepair that it is, or may become, a hazard to
the public.
12. A maximum speed of 45 mph shall be maintained by the contractor's gravel trucks
when operating on the designated haul roads. The permit holder's trucks shall
maintain a maximum speed of 30 mph when school is in session.
13. Any additional limitations or specifications for the haul roads, which shall be
deemed necessary for health and safety reasons by the City Engineer and City
Attorney, may be established.
14. The hours for the mining operation shall be 7:00 a.m. until 6:00 p.m., Monday
through Saturday.
15. There shall be no trucking or hauling in of materials before 7:00 a.m. or after 7:00
p.m., except as noted herein, without an amendment to this Mining Permit.
2
Mining Peanut - Atkinson Pit
Page 3 of 5
16. The sight distance along the haul routes shall be improved at the expense of the
permit holder according to the requirements of the City Engineer.
17. An updated contour map of the site is to be filed with the City Engineer, when
requested.
18. All existing trees and natural vegetation bordering the pit area shall be left
undisturbed.
19. All topsoil in the pit area shall be stockpiled, and used only for site restoration
purposes.
20. Sewer facilities on the site shall be of the portable, chemical holding -tank type.
21. No blasting shall be permitted on site.
22. Nuisances on site are to be abated pursuant to Chapter 46 of the City Code (junk
vehicles, illegal dumping, etc.).
23. Applicant shall refrain from mining below grade closer than fifty (50) feet to the
boundary of any zone where such activities are not permitted, or closer than fifty
(50) feet to the boundary.
24. Inspections are to be conducted on -site.
25. The Applicant shall carry liability and property damage insurance, with minimum
limits at $1,000,000.00 to any one person and $1,000,000.00 for any occurrence,
naming the City of Hugo as an additional insured.
3
Mining Permit - Atkinson Pit
Page 4 of 5
CONSENT
Dean Atkinson has read the foregoing Mining Permit and the conditions, and hereby accepts
said Mining Permit as conditioned, and agrees that said conditions are reasonable, and to abide by
said conditions throughout the term of the said Mining Permit, unless and until modified by action
of the City Council on the following described property:
The SW 1/4 of the NW 1/4 of Section 23, Township 31 North, Range 21 West, Washington
County, Minnesota.
This Permit is being issued pursuant to Council authorization on August 4, 2014. Said
approval is subject to full compliance with conditions of the Permit, and is subject to review by the
City Council at any time with possible revocation for failure to comply with the conditions set forth
herein.
Dean Atkinson, Owner
ATTEST:
Michele Lindau, City Clerk
Tom Weidt, Mayor
City of Hugo
4
Mining Pernut - Atkinson Pit
Page 5 of 5
CONSENT AND DISCLOSURE
Dean A. Atkinson acknowledges that he read and understands the foregoing Mining Permit
("Atkinson Pit") ("Mining Permit"). Dean Atkinson states that he is executing the Consent included
in the Mining Permit as a necessity for him to continue his business. By executing the Consent
included in the Permit, Dean Atkinson is not waiving his legal right to bring legal action to
challenge the validity of Ordinance No. 95-301 (An Ordinance clarifying the City Ordinances
regarding the Operation of Rock Crushers within the Agricultural District of the City) as the
Ordinance limits crushing and processing of recycled asphalt and concrete on the subject property,
or to challenge the permit, or any past permits.
Dean A. Atkinson
5
City Of Hugo
Electrical Inspection Services Agreement
This contract is made and entered into between the City Of Hugo, hereinafter
identified as "City" and Brian Nelson Inspection Services Inc. hereinafter identified as
"Contractor".
WHEREAS, the City requires services to be provided for electrical inspection for
electrical permits issued in the City; and
WHERAS, the Contractor desires to and is capable of providing the necessary
services according to the terms and conditions stated herein.
1. TERMS
The terms of this Contract shall become active as of August 1, 2018
2. CONTRACTORS OBLIGATIONS
General Description. The Contractor shall provide the following services:
a. Provide qualified personnel to perform electrical inspections within
two work days of notification by the electrical installer.
b. Enforce the Minnesota Electrical Act and Rules as adopted and
amended by the City and current National Electrical Code.
c. Submit a report of completed inspections, invoice for completed
electrical inspections with the completed permits.
d. Cooperate with the City Building Official to resolve non -complying
or incomplete electrical installations when the installers fail to
comply with acceptable standards.
e. Notify the electrical utility for connection or re -connection of all
electrical services installed, replaced or repaired for which an
electrical permit is required. Contractors may call in for hook-ups
on residential installations.
3. CITY'S OBLIGATIONS
General Descriptions. The City shall:
a. Receive and process electrical permits and fees in accordance to
its fee schedule.
b. Assign a permit number.
c. Forward a copy of the permit to the Contractor.
d. Receive and process orders for payments and fees collected for fee
shortages and extra or special inspections.
e. Adopt the most recent version of the Minnesota Electrical Act.
f. Adopt Minnesota Rules.
4. PAYMENT
a. Compensation. The City shall pay the Contractor 75% of the permit
fees collected for completed inspections.
b. Invoices. The Contractor shall submit an invoice and request for
payment on an invoice form acceptable to the City.
c. Time of Payment. The City shall make payments to the Contractor
within thirty days (30) from the date of which the invoice is received.
If the invoice is incorrect, or otherwise improper, the City shall notify
the Contractor within ten days (10) of receiving the incorrect
invoice. Upon receiving the corrected invoice from the Contractor,
the City will make payment within thirty days (30).
d. Payment for Unauthorized Claims. The City may refuse to pay any
claim, which is not specifically authorized by the Contract.
Payment of the claim shall not preclude the City from questioning
the propriety of the claim.
5. COMPLIANCE WITH LAWS AND STANDARDS
a. General. The Contractor shall abide by all federal, state and local
laws, statutes, ordinances, rules and regulations now in effect or
hereafter adopted pertaining to this Contract.
b. Licenses. The Contractor shall procure, at his own expense, all
licenses or other certifications required for the provision of services
contemplated by this Contract. The Contractor shall inform the City
of any changes in the above -stated laws, standards, requirements,
rules, etc., within five (5) days of occurrence.
c. Minnesota Law to Govern. This Contract shall be governed and
construed in accordance with the substantive and procedural laws
of the state Of Minnesota, without giving effect to the principles of
conflict of laws. All proceeding related to this Contract shall be
venued in the State of Minnesota.
6. INDEPENDENT CONTRACTOR STATUS.
The Contractor is an independent contractor and nothing herein contained
shall be construed as to create the relationship of employer and employee
between the City and the Contractor. The Contractor shall at all times
be free to exercise initiative, judgment and discretion as to how to best
perform to provide services. The Contractor acknowledges and agrees
that the Contractor is not entitled to receive and benefits received by
City employees and is not eligible for worker's or unemployment
compensation benefits. The Contractor also acknowledges and
agrees that no withholding or deduction for State or Federal income
taxes, FICA, FUTA or otherwise, will be made from payments due the
Contractor and that it is the Contractors sole obligation to comply with
the applicable provisions of all Federal and State tax laws.
7. INDEMNIFICATION.
The Contractor shall indemnify, hold harmless and defend the City, its
officers and employees against any and all liability, loss, costs, damages,
expenses, claims and actions, including attorney's fees which the City, its
officers or employees may hereafter sustain, incur or be required to pay
arising out of or by reason of any negligent or willful act or adequately
perform the Contractors obligations pursuant to this Contract.
8. INSURANCE.
a. Professional Liability Insurance - The Contractor must provide
and maintain in force professional liability insurance in form approved
by the City with limits of at least $500,000 per occurrence, $1,000,000
aggregate for each person performing inspections under this Contract
and with the City as additional insured.
b. Automobile Liability. The Contractor must provide a certificate of
automobile insurance meeting the minimal requirements of the
State for each person performing inspections under this Contract.
c. Worker's Compensation. If applicable, the Contractor shall procure
and maintain a policy that at least meets the statutory minimum.
d. Certificates. Prior to concurrent with execution of this Contract, the
Contractor shall file copies with the City.
e. Failure to Provide Proof of Insurance. The City may withhold
payments or immediately terminate this Contract for failure of the
Contractor to furnish proof of insurance coverage or to comply with
the insurance requirements as stated above.
f. Non -Waiver. Nothing in this Contract shall constitute a waiver by
the City of any statutory limits or exceptions on liability.
9. SUBCONTRACTING.
The Contractor shall not enter into any subcontract for the performance
of the services contemplated under this Contract nor assign any interest
in this Contract without prior written consent of the City and subject to such
conditions and provisions as are deemed necessary. The Contractor may
have another qualified inspector fill in for him from time to time or in the case of
sickness or while on vacation.
10. TERMINATION.
a. With or Without Cause. This Contract may be terminated with or
without cause by either party upon thirty (30) days written notice.
11. CONTRACT RIGHTS/REMEDIES.
a. Rights Cumulative. All remedies available to either party under the
terms of this Contract or by law are cumulative and may be
exercised concurrently or separately, and the exercise of anyone
remedy shall not be deemed an election of such remedy to the
exclusion of other remedies.
b. Waiver. Waiver for any default shall not be deemed to be a waiver
of any subsequent default. Waiver of Breach of any provision of
this Contract shall not be construed to be modification for the terms
of this Contract, unless stated to be such in writing and signed by
authorized representative of the City and the Contractor.
The PARTIES hereto executed this Contract as of the year and date
listed below.
City of Hugo, MN
Date:
Contractor:
By- — Date:
II�P~��HS of/J1_.Y
�`�MINN
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 133, St. Paul MN 55101-5133
(651) 201-7507 Fax (651) 297-5259 TTY (651) 282-6555
W WW.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
DATE ORGANIZED
TAX EXEMPT NUMBER
C I u%
/Y,7s—
S9-), 337-5--
STREET ADDRESS
CITY
STATE
ZIP CODE
R Rod 3
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M �\
�Q—n?.r
NAME OF PERSON MAKING APPLICATION
1V,a,f�_H eT -G P-"r
BUSINE PHONE
0) `f 2 er / 74,r-
HOME PHONE
62) L(4 e'f
DATES LIQUOR WILL BE SOLD t�� 2d
TYPE OF OR ' • TION
-
I TAB RE I ( I f Nf
ORGANIZATION OFFICER'S NAME
ADDRESS
t2(4yv Fto"`�k (2C�
Try
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ORGANIZATION OFFICER'S NAME
ADDRESS ; Lvzo& Gfv\evA LJ••y
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ORGANIZATION OFFICER'S NAME
ADDRESS .351 g° (C'ISXLA !9-C-
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Location license will he usetI . If an outdoor area, describe
rA r 1( C-ItZ (cK — F (r U
Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service.
tl\ O
Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage.
L1CC9V15 �� tJ�j �t1'�Llfl-"sCcou►�"� (�C �jQd
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY/COUNTY ��C��r�t�ncn`'[�
DATE APPROVED_
3
CITY FEE AMOUNT t S , 0 (5
LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application is Approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event
PS-09079(05/06)
Agenda Number J.1
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Director
SUBJECT: Shlayba Inc. (Cheldon Frank). Request for a sketch plan review for a
residential development called The Preserve on Sunset Lake consisting of 13
residential lots on 135 acres east of South of 125th Street west of
DATE: July 12, 2018, for the City Council Meeting of July 16, 2018
ZONING: Rural Residential (RR)
LAND USE: Large Lot Residential (LL)
REVIEW DEADLINE: July 20, 2018
1. PLANNING COMMISSION UPDATE:
At its June 28, 2018, meeting the Planning Commission reviewed and provided comments on the
sketch plan. The Planning Commission generally liked the plan and provided input on the overall
layout of the development. The provided the following comments:
• The Commission wanted the applicant to focus more on what items exceed City standard
for meeting the PUD criteria in the City Code.
• If possible, integrate lots 4 and lot 9 into the development. Also ensure all lots have
adequate access to the proposed HOA owned open space.
• Reconfigure the lots lines on lots 3 and 4 to not encroach on the wetlands.
• They agreed with the Parks Commission comments in regard to adding to the City park
property along the southwest side of Sunset Lake. (Parks Commission discussion outlined
further in the report)
The applicant stated that they would have architectural standards for the development, preserve
and enhance the wetland areas, and the development would be a more creative lot layout from the
alternative of carving out 10 acre lots from the property. He stated that he could reconfigure the
lot lines to ensure that they do not encroach on the wetlands.
The Preserve on Sunset Lake- Sketch Plan
Page 2
2. DESCRIPTION OF REQUEST:
The applicant is requesting review and comments on a sketch plan for subdivision of the 135 acre
site for the development of 13 single family homes to be known as The Preserve on Sunset Lake.
The property has existing wetlands, but is primarily farm fields. The homes will be located on 5-
acre to 10 acre lots located off a cul-de-sac in the center of the site. Each lot would have its own
well and septic system on site. The applicant would retain a 23.4 acre site as open space owned
by the Homeowners Association (HOA) and dedicate an outlot north of 125th Street to the City
for an expansion of an existing City owned park parcel. The overall density of the project is 1
unit per 10.38 acres.
3. BACKGROUND:
In 2006, a request from Benchmark Properties for a Rural Preservation Program Preliminary Plat
was approved for "Sunset Shores" consisting of 39 single family homes on these properties. That
ordinance allowed density bonuses, but has since been rescinded. At that time, the City accepted
a park dedication proposal which included expansion of the existing City owned park property on
Sunset Lake and a 35 acre outlot that included wetlands, park improvements, and trails.
4. CONTEXT:
A. Level of City Discretion in Decision -Making
The City's comments on a sketch plan are advisory only and non -binding.
B. Land Use and Zoning
The surrounding properties are outside of the MUSA and are zoned rural residential and consist
of single family homes on large lots. Sunset Lake is located northeast of the site.
C. Natural Characteristics of Site
The majority of the site consists of gently sloping uplands that has been previously farmed. The
site consists of one large high quality wetland on the east side, adjacent to Sunset Lake, and two
smaller wetlands located on the southeast corner and eastern edge of the site. A small portion of
the site is located on the eastern side of 125th Street with frontage along the southwest portion of
Sunset Lake. The site contains significant variation in elevation, with portions of the site
significantly higher than the water elevation of the lake. There are two existing single family
homes on the site that will remain. The single family home on the eastern side will be
incorporated into the development.
The Preserve on Sunset Lake- Sketch Plan
Page 3
5. ANALYSIS: Consistency with Ordinance Standards
Process
The applicant is requesting sketch plan comments prior to a formal submittal.
The next steps for the applicant would be to submit a request for approval of the following
applications:
a. Rezoning from RR to PUD,
b. PUD general plan and
c. Preliminary plat.
Following the preliminary approvals would be applications for final plat of the first phase.
Sketch Plan
The applicant is proposing to subdivide the existing 135-acre site to create 13 residential home
sites. The RR zoning district required a minimum lot size of 10 acres and a minimum lot width
of 300 feet. The maximum density on in the RR zoning district is 1 unit per 10 acres. In this
zoning district smaller lots are allowed with a Planned Unit Development (PUD) provided that
the maximum density stays at 1 unit per 10 acres.
The applicant is proposing a minimum lot size of 5 acres with a lot width of 300 feet, except the
lot width would be reduced in the cul-de-sac. As the project moves forward the applicant would
need to request PUD flexibility to allow the following:
• a minimum lot size of 5 acres, and
• a reduced lot width minimum for the lots off of the cul-de-sac
The maximum density shall remain 1 unit per 10 acres to meet the ordinance requirements.
The applicant is proposing three outlots:
• Outlot A — Homeowner's association (HOA) owned and maintained open space.
• Outlot B — Dedicated to the City
• Outlot C — Lake access lot for Lot 4, Block 1
Zoning Change
The applicant will be requesting a rezoning from RR to PUD. The applicant would need to
request a PUD to allow development flexibility for lot size and lot width. In exchange for this
flexibility, the city expects a higher level of design and amenities within a project. The applicant
has indicated that they will preserve open space and high quality wetlands, create walking trails
meandering the open space, and implement architectural standards for the single family homes.
The Preserve on Sunset Lake- Sketch Plan
Page 4
Density
The proposed development would have an overall density of 1 units per 10.38 acres, but the final
calculation must be provided by the applicant with the preliminary plat. The City's
Comprehensive Plan allows up to 1 unit per 10 acres with a PUD in the RR zoning district.
Setbacks
Building pad sites have not been shown on the plans. The proposed setbacks shall comply, or
exceed, the RR zoning district requirements:
Front: 40 feet
Side: 20 feet
Rear: 50 feet
Homeowners' Association
A homeowners' association (HOA) should be established in order to permanently manage and
maintain the open space proposed as Outlot A. The open space is proposed to be owned and
maintained by the HOA. At this time, the applicant has not shared with staff a detailed plan
outlining the structure of the HOA and how the open space would be maintained. The HOA
documents including bylaws, deed restrictions, covenants and proposed easements will be
reviewed at the time of preliminary plat.
Building Materials/Design
The applicant has provided an example of what types of homes would be built on the lots and a
draft of the architectural guidelines. The guidelines includes items about home orientation,
architectural features, and accessory buildings. The guidelines provided to demonstrate the desire
for quality construction.
If the applicant wants to use this as a criteria for a PUD, the guiltiness would need to be drafted
in form of covenants on the property. These items would need to be reviewed as part of the
preliminary plat application.
Wetlands
The site contains approximately 15 acres of high quality wetlands that are part of the preserved
open space. There are additional small wetland pockets located along the northeast of the site
located along Sunset Lake. The wetlands were delineated within the site and the Technical
Evaluation Panel (TEP) approved the delineation in 2005. With a preliminary plat, the applicant
will need to update the wetland delineation with the TEP since it has been over five years since
the approval. The applicant will need to work with the TEP and the City Water Resources
Engineer as the project moves forward to obtain any necessary permit(s) if wetland impact or
mitigation is proposed with the development.
The Preserve on Sunset Lake- Sketch Plan
Page 5
Floodplain
A portion of the property is located within the floodplain district. The floodplain is located
entirely in the open space and is classified as Zone A special flood hazard area by FEMA. Zone
A floodplains do not have an established base flood elevation. No improvements are shown in
this area.
Shoreland
The adjacent Sunset Lake is a DNR protected water body. The shoreland overlay boundary
extends 1,000 feet from the ordinary high water level of the lake. There are some lots along the
east side of the proposed road that are within the boundary. The minimum lot size is 40,000
square feet and minimum lot width is 150 feet in the shoreland district. The proposed single
family homes must not exceed 25 feet in height. The proposed lot dimensions comply with all
shoreland district requirements, with the lot width measured at the front setback line.
Grading/Drainage
The applicant is proposing to utilize swales, culverts and ponding for stormwater management.
The applicant is showing a stormwater pond between Lots 1 and 2, Block 1. There were no
drainage calculations to show if the pond would meet City requirements for storm water
management. The applicant will need to work with the City Engineer on their stormwater
management plan for the development. The applicant will need to meet all City stormwater
management requirements, including appropriate storage, rate control, treatment, and volume
reduction.
With a preliminary plat, the applicant will be required to submit a grading plan for the
development. The applicant will need to show that each building pad will meet the low floor
separation requirements from the ground water elevation and the floodplain elevation.
Water and Sewer Systems
Municipal water and sewer are not currently available to the site and are not planned to be
provided in the near future. The applicant is proposing to have on -site wells and septic systems
for each lot. The locations of the septic systems will be reviewed and approved by Washington
County. The applicant will need to show the locations and approvals with the preliminary plat.
Streets/Access
The applicant is proposing a public roadway access directly across from Hilo Avenue to the
north. The roadway will be a cul-de-sac with a majority of the lots accessing off of the proposed
roadway. There is an existing homestead along Illies Avenue (CSAH 7) that will continue to
have access off of the County Road. The applicant is proposing the Lot 4, Block 1, to have
driveway access onto 125th Street. The driveway shall be directly across from Homestead
The Preserve on Sunset Lake- Sketch Plan
Page 6
Avenue. The applicant is proposing a very small outlot (Outlot C) to have access to Sunset Lake,
which may include a private dock.
With the preliminary plat the applicant will be required to dedicate additional right-of-way for
125th Street and CSAH 7. Further analysis will be completed at the time of preliminary plat to
determine the dimensions of the right-of-way needs.
Park, Trails, and Open Space
The City Code requires either park dedication to be 10 percent of the buildable land area
(approximately 135 acres) or cash -in -lieu of land (currently $2,400 per lot). The cash -in -lieu of
land would be $31,200 at the current rate. The applicant has indicated that they would dedicate a
1.20 acre strip of land along the south side of Sunset Lake to expand on an existing City owned
park property (.71 acres) that was dedicated to the City with the Royal Haven Estates
development. The City has not improved this property to provide access to the lake. The
remaining park dedication is proposed to be satisfied with fees.
The applicant is also proposing Outlot A to be HOA open space with mulch trails meandering
through the open space. The trail would not be maintained by the city and would not be available
for public use. The applicant will be required to provide a maintenance plan for the open space
with a preliminary plat application. There will need to be language in the HOA documents about
maintenance of the open space and a deed restriction, or similar, to limit the outlot from being
built on for a home site or sold.
The Parks Commission reviewed the sketch plan at its June 20, 2018, meeting. Staff
recommended dedication of the outlot adjacent to the City owned property. There is not a public
boat launch on Sunset Lake. The Parks, Trails, and Open Space Plan does not identify a need for
a neighborhood park in this area because it is outside of the Metropolitan Urban Service Area
(MUSA). However, the Parks Plan states that "providing access to and protecting Hugo's water
resources including wetlands, lakes, and streams is encouraged to build a connected, multi-
function parks system". With the 2040 Comprehensive Plan updates, residents expressed a
desire to see "natural water amenities for outdoor activities such as boating and winter fishing."
At this time, Staff does not think that the city park property would be suitable for a boat launch
because of the parking that would be needed. Staff does think that with an expansion, a City
park could offer a fishing pier, walk-in canoe access, or such features. A small parking lot could
be constructed with a park expansion to accommodate that level of use. Not all residents within
walking distance of the City park property currently have lake access. Staff also recommended
that Outlot A remain HOA owned and maintained.
Staff has discussed with the developer a trail on the south side of 125th Street North. City -owned
trails are shown in the trails plan along 125th Street North and CSAH 7 which is also named Illies
Avenue North and 120th Street. There are no existing trails in this area. To the south, neither the
City of Grant nor Washington County show a future trail on County Road 7 in their trail plans.
Staff has recommended a trail to be constructed along 125th Street to provide access to the future
park from the proposed development and existing neighborhoods.
The Preserve on Sunset Lake- Sketch Plan
Page 7
The Parks Commission provided comments to the applicant on the proposal. The Parks
Commission stated that they would accept the outlot adjacent to Sunset Lake for park dedication
and expansion of an existing City park property. Further, the remainder of the required dedication
would be dedicated in fee. They agreed that Outlot A should remain HOA owned and maintained
as proposed by the applicant. They also suggested the applicant provide a trail along the south
side of 125th Street per the trails plan.
Landscaping
A landscape plan has not been submitted at this time and the applicant has not indicated whether
there will be a landscape theme for the development. The development will need to provide two
overstory trees per front yard of each residential lot. Staff recommends that the applicant provide
additional landscaping along the perimeter of the site to provide buffers from the roadways. Staff
also recommends that the maintenance plan for the HOA owned open space include planting and
seeding details.
6. CONCLUSION/RECOMMENDATION:
Staff recommends that the Planning Commission review and discuss the sketch plan and provide
the applicant with informal comments.
Any opinions or comments provided to the applicant by the Planning Commission are considered
advisory only and shall not constitute a binding decision on the request.
ATTACHMENTS:
1. Site Map
2. Applicant's Narrative
3. Draft Architectural Design Guidelines
4. Engineers Memo
5. Letter from Washington County
6. Sketch Plan
Site Map
The Preserve on Sunset Lake
Sketch Plan
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The Preserve on Sunset Lake
Planned Unit Development - Concept
NARRATIVE
June 22t`', 2018
A) PROJECT CONTACTS:
DEVELOPER:
Cheldon Frank
Phone: 612-232-1872
cfrank@summit-mortgage.com
AUTHORIZED AGENT:
Project Contact/Engineer:
Todd A. Erickson, PE
EricksonCivil
333 North Main Street, Suite 201
Stillwater, MN 55082
Phone: 612-309-3804
todd@tericksonllc.com
B) SITE DATA:
Address: 12140 Illies Avenue North
Current Zoning: Rural Residential
Parcel Size: 135 Acres
PID No's.: 3403121430001, 3403121340001, 3403121310001 (Less One Acre), & 3403121420001
THE PRESERVE ON SUNSET LAKE
CONCEPT NARRATIVE
Page 2 of 4
C) PROPOSED SUBDIVISION DESCRIPTION:
Located next to Sunset Lake, the Wlaschin Family has decided to sell their land which Cheldon
Frank, a City of Hugo resident is the buyer and is moving forward to subdivide the 136 acre
property.
The project as proposed is an open space concept utilizing a 5 acre minimum lot size. The
overall density would remain as 10 acres, netting 13 lots for the subdivision. The open space
concept will allow us to preserve 23.4 acres of open space area and an additional 1.20 acres is
proposed to be donated to the City as an extension of their current park parcel that is owned
on Sunset Lake. The 24.6 total acres of open space equates to roughly 18.2% of the total area
of the parcel to be subdivided and will offer trails for the residents for walking and horseback
riding if desired. The open space has been designed to preserve the high valued natural
wetland resource, while allowing homes to be built on the existing farm fields of which would
remain relatively untouched except for where the roadway needs to be constructed.
Prior to subdividing the parcel, we propose to split off a one acre parcel to be given to the
family member on the northern portion of the lot, which will except them out of the final
subdivision and association.
With the proposed donation of land for the City Park expansion and the design of the project
which allows for the preservation of the high value wetland on the site meets with the intent of
the PUD ordinance allow for a lot size variation from the rural residential 10 acre standard lot
size. The design also utilizes existing road access and a cul de sac design to reduce the overall
impervious cover and subsequent impacts to the water resources.
During the Park Board Meeting that we presented at on June 20t'', we learned that the City had
taken a census of the city to learn what was needed in the City concerning parks, etc. and the
census indicated that lake access was a definite need. We subsequently revised the plan slightly
to allow for additional land to be added to the existing park land to provide for adequate room
for a small off road parking area for canoe and kayak access to Sunset Lake. This access will
also provide for winter access for ice fishing which the Park Board had indicated was also a
request by the residents.
Any disturbed area on site will be planted with either a native seed mix appropriate for the
location or a fescue mix for lot areas. Minimal grading is planned for the project with grading
THE PRESERVE ON SUNSET LAKE
CONCEPT NARRATIVE
Page 3 of 4
for just the roads and storm water ponding areas, following the natural contours of the land.
The project is also proposed to be planted with deciduous and coniferous trees along the
proposed roadway and around the proposed ponding area. These plantings will help naturalize
the existing farm field and provide some interest as you drive into the development.
D) PROPOSED LOT INFORMATION:
Table of Proposed Lots:
Outlot A: Open Space, Association Owned, Association Maintained Trail
Outlot B: Land Donated to City for Park Extension (1.20 Acres)
Outlot C: Lake Access Lot 4, Block (Existing Boat Launch)
Lot 1, Block 1
8.29 Acres
Lot 2, Block 1
7.42 Acres
Lot 3, Block 1
10.08 Acres
Lot 4, Block 1
11.77 Acres
Lot 1, Block 2
6.26 Acres
Lot 2, Block 2
5.20 Acres
Lot 3, Block 2
5.00 Acres
Lot 4, Block 2
6.53 Acres
Lot 5, Block 2
6.67 Acres
Lot 6, Block 2
5.32 Acres
Lot 7, Block 2
7.83 Acres
Lot 8, Block 2
10.19 Acres
Lot 9, Block 2
10.68 Acres
Total Property Area: 136 Acres, 1 Acre Lot Split, Nets 135 Acres
Total Proposed Units: 13
Proposed Density: 10 Acre Density
Open Space Creation: 24.6 Acres, 18.2%
E) CONCERNS OF NEIGHBORING PROPERTIES
This is a similar use and the proposed lot sizes are compatible with the surrounding
neighborhoods providing for no impacts to neighboring properties. Access to this parcel is
THE PRESERVE ON SUNSET LAKE
CONCEPT NARRATIVE
Page 4 of 4
from the north onto 125" Street North at the Hilo Avenue North intersection, which should
also lessen any impact to the neighboring parcels and perception of traffic increases.
All of the subdivision parcels will access the proposed cul de sac onto the local road with less
traffic than County Road 7 to the south.
F) CONFLICTS WITH NEARBY LAND USES:
As stated previously this is the same land use as the adjoining parcels and does not create any
conflicts with the proposed use.
G) PROPOSED PARKS AND OPEN SPACE:
The list of the outlots can be found above with proposed uses listed. The project provides for
open space that can be actively used by the future residents of this subdivision.
We are proposing that 1.20 Acres be donated to add to the current park land that the City
owns on Sunset Lake to allow for the creation of a small parking lot for access to the lake.
This area is identified as Outlot B on the proposed concept.
The small Outlot C is proposed to be retained and owned by Lot 4, Block 1 to allow for a
private dock to be installed to use for access to the lake.
H) PROPOSED INFRASTRUCTURE:
The project is proposed to connect to 125`' Avenue North and extend a rural city street section
south, ending at a cul de sac. Each of the proposed lots would have their own well and septic.
Storm sewer would be handled for rate, water quality and infiltration in swales, culverts and
ponding. The existing low points of the project would be used for ponding to limit the amount
of earthwork moving for the site.
I) CONSTRUCTION SCHEDULE:
We would like to move this project along as fast as the city's meeting schedule and review time
will allow. We would anticipate construction to start this year with a model home being built
for the spring parade of 2019.
ARCHITECTURAL DESIGN GUIDELINES & HOMESITE PLAN
The Preserve on Sunset Lake
Hugo, MN
The Preserve on Sunset Lake concept demonstrates quality planning to preserve the high valued natural
wetland, natural springs, and rural country setting that it currently provides. With the design of the
homes, open space, trails, wetland preservation, and prairie restoration it creates a unique quality
neighborhood.
All home plans, detached garage plans, and any other outbuilding for The Preserve on Sunset Lake will
be required to be approved by the developer Shlayba Inc. Architectural Design Committee.
HOME ORIENTATION
It's important to maintain decent placement of homes to
provide adequate exposure of the view of rolling hills,
natural prairie, trails, and wetlands.
Minimum setbacks throughout The Preserve on Sunset
Lake will be:
75 feet front yard setback
25 Feet side yard internal
50 Feet rear setback
Emphasis on front porches that create a welcoming
approach from the street to the home.
Working with the grade to allow a natural entry rather
than building multiple steps at porch to gain access to
entrance of home. By doing this, it creates a more natural
setting of your home orientation and an aesthetically
pleasing look from the street.
POSITIONING
All homes will be positioned with consideration of the neighboring homes and must be approved by
Shlayba Inc. Architectural Design Committee.
1
GARAGES
75' Front Yard Set back
Placement of garage should be on the high side of the lot
and should implement creative garage placement
Preferred garage orientation on home would be courtyard or
side -load to boost curb appeal.
Exterior must have all windows and doors trimmed, with all
exterior treatment going to grade. For areas below floor line
you must have stone, siding, stucco, etc.
OUTBUILDINGS
Any outbuildings need to be approved by Shlayba Inc
Architectural Committee.
The use of 8/12 roof pitch or greater unless approved by
Shlayba Inc Architectural Committee.
Exterior must have all windows and doors trimmed, with all
exterior treatment going to grade. For areas below floor line
you must have stone, siding, stucco, etc.
The use of window dormers, cupolas, and stone is encouraged to appropriately blend with the character
of the subdivision.
DRIVEWAYS
Driveway grade must be shown on survey and approved by Shlayba Inc Architectural Committee.
Driveways are required to be hard surface, such as asphalt, concrete, pavers, stamped concrete, etc.
FRONT WALKS & SIDEWALKS
A sidewalk from the front porch to the driveway will be required at every home. The sidewalk is
required to be hard surface, such as concrete, pavers, stamped concrete, etc.
RETAINING WALLS
Purposed retaining walls are required to be shown on the plan for Shlayba Inc Architectural Committee's
approval. To achieve a more natural look, boulders and stone are preferred but other decorative block
or stone veneer can be approved.
2
HOME DESIGN DETAILS & GUIDELINES
The Preserve on Sunset Lake's vision is to create a distinctive neighborhood by having quality builders,
charming homes, and attractive landscaping. To achieve this, we want homes designs that are
aesthetically appealing on the outside and have functional floor plans inside. Because of this we will be
selective on the builders that will be used in the development. They need to have a good understanding
in the quality build that we will be looking for.
Home Style:
Traditional builds using stick frame construction or timber frame construction will be preferred,
anything else will need to be approved by Shlayba Inc Architectural Committee. Recommended home
designs of large front porches, dormers over garages, stone chimney's, cupolas, and quality exterior
building materials.
Porches:
Are essential in the design of the home. Size is
encouraged to be large for an inviting home front design.
This will allow outdoor living and the enjoyment of the
rolling countryside views that The Preserve on Sunset
Lake provides. Where smaller porch or entry is designed,
it is encouraged to create a patio area suitable for
outdoor seating.
Porch flooring material can consist of concrete, stamped
concrete, natural stone, or composite decking. Any
differentiation must be requested to and approved by Shlayba Inc Architectural Committee.
Roof Materials:
Should be consistent with design and style of home. Preference is to have weaved valleys or use pre -
finished metal or cooper. Aluminum valleys will not be acceptable.
Materials can be architectural shingles, wood shake, metal, slate, or standing seam metal. Any other
material needs to be approved by Shlayba Inc Architectural Committee. Colors should fit in with
exterior siding of the home.
A minimum of 8/12 pitch is required on all gables which face the street on homes and accessory
buildings unless approved by Shlayba Inc Architectural Committee.
Continuous ridge vents are recommended over the use of box vents.
Fireplace:
Chases are required to be compatible to the style of home. The use of cement board, stone, brick,
masonry are all acceptable. Flues must be boxed with a decorative cap/screen. All other material use
must be approved by Shlayba Inc Architectural Committee.
Window and Door Trim:
All doors and windows should have window trim to enhance the
exterior of the home. Trim should complement the home style and be
consistent on all sides of the home.
The use of window grills and shutters are also encouraged to be used. Oct
Shutters designs should look useable and sized proportionately for the ® —'--
window.
�i
Siding: —
Must be of LP, cement fiber board, natural wood, stucco, brick, stone or stone -veneer. The use of vinyl
siding is not recommended to keep the style of design consistent throughout the neighborhood.
Exterior colors must be submitted to Shlayba Inc Architectural Committee for approval. Home colors
shouldn't be similar to direct neighbors of the house. Different color combinations are encouraged to
create more curb appeal for the design of the home.
Deck:
Decks must be consistent with home style and made with
quality material. Cedar, redwood, wood composites, and
plastic composite decking is desired material.
Screened porch decks are permitted and encouraged to help
promote outdoor living.
Railing material can be metal, cedar, redwood, wood
composites, and plastic composite.
The use of trellis and pergolas are encouraged.
Fencing:
All fencing material and designs must be submitted for approval by Shlayba Inc Architectural Committee.
Materials should be wood, wrought iron, or vinyl/pvc. Chain link fencing is discouraged and if being
used should be colored. Fencing designs should consider being consistent with the style of the homes.
4
Building a legacy — your legacy. 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
June 19, 2018
Ms. Rachel Juba
City Community Development Director
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Concept Plan Review
The Preserve on Sunset Lake
WSB Project No. 012185-000
Dear Ms. Juba:
We have reviewed the concept plan for the proposed Preserve on Sunset Lake located south of 125th Street,
west of Illies Avenue, and north of 1201h Street. The proposed development consists of the original 136 acre
Wlashin parcel. The proposal includes maintaining the original homestead as a 10-acre parcel that will
maintain access on Illies Avenue, adding 1-acre to 7755 125th Street, and adds 12 lots on the remaining 125
acres. Our review is based on the Sketch Plan submitted by Cheldon Frank dated May 21, 2018. We will
provide a more in-depth review of this project once detailed plans are provided by the applicant.
Based on our review, we offer the following comments regarding the concept plan:
Grading and Drainage
1. Wetlands: The site contains wetlands on the east -central portion of the site and are proposed to be
entirely located in an Outlot and not be impacted by road construction or future home sites. A wetland
delineation will be needed to identify the wetland boundary as a proposed trail will extend around the
wetland and cross in one location. The applicant will need to to work with the TEP, the City Water
Resources Engineer and Environmental Scientist as the project moves forward to obtain the necessary
permit(s) related to the wetland delineation and sequencing/avoidance. It appears wetland avoidance is
achievable and mitigation will not be needed.
2. Storm Water Management: The applicant will need to obtain a permit from the City for their Storm
Water Management Plan within the site, including the appropriate storage, rate control, treatment, and
volume reduction. The applicant proposes to utilize swales, culverts and ponding. Stormwater
management requirements are listed below:
The site must meet volume reduction requirements of treating 1.1 inches off new
impervious areas.
Rate control from the site must be less than existing for the 2-year, and 10-year rainfall
event. Rate control for the 100-year event must be limited to 0.1 cfs/acre.
Equal Opportunity Employer
wsbeng.com
K: �012185-000�Admin�Docs�5ketch Plan �012185 concept review 061918.docx
Ms. Rachel Juba
October 6, 2017
Page 2
c. Lowest building opening must be 3 feet above the 100-year HWL of the existing wetlands
and/or stormwater BMP's, 3 feet above the highest known groundwater elevation and 4
feet above the flood plain.
d. An easement must be established over stormwater management facilities, stormwater
conveyances, ponds, wetlands, on -site floodplain up to the 100-year flood elevation.
e. Any offsite drainage must be included in the submitted drainage maps and models.
Transportation
Access Locations: The proposed public roadway access location is appropriately aligned with the access
point located directly across from Hilo Avenue. The private driveway access to Lot 4, Block 1 should align
with Homestead Avenue North.
2. Trail location/crossing: The applicant is currently showing a trail being constructed with access to Outlot
B and C located on Sunset Lake. A detailed sight distance analysis will need to be performed by the
applicants engineer to identify a safe crossing location for pedestrians.
Sanitary Sewer and Water Service
1. Sewer and Water: The property is not located in the MUSA. The property is proposed to have individual
sewage treatment systems and individual wells for the proposed 12 parcels.
Thank you for the opportunity to comment on this concept plan. If you have any questions or items you wish
to discuss, you can contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
Attachment
cc: Steve Duff, Senior Engineering Technician, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
Cheldon Frank, Summit -Mortgage
K: �012185-000�Admin�Docs�5ketch Plan �012185 concept review 061918.docx
Washington
County
June 13, 2018
Rachel Juba
Community Development Director
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
RE: The Preserve on Sunset Lake
Dear Rachel:
Public Works Department
Donald J. Theisen, P.E.
Director
Wayne H. Sandberg, P.E.
Deputy Director/County Engineer
We have reviewed the concept plan of The Preserve on Sunset Lake which is a 12 lot
subdivision on 125 acres of land with access to 125th Street. The proposed local street ends at a
cul-de sac at Blk 2, Lot 8. Washington County would allow the street to extend to County State
Aid Highway (CSAH) 7/12511 Street North and align with Honeye Avenue. A Washington
County access permit would be required for access to CSAH 7/125t" Street North. No center
left- turn lane will be required, however a right -turn lane on CSAH 7 will be necessary. Plan
details will be required as part of the access permit application.
There is a box culvert located at the intersection of 1251 Street North and CSAH 7 near the
wetland. Please locate the culvert and identify it on the preliminary plat to verify that it is outside
the plat.
Please consider any feasibility of including future access to the "Exception" parcel as well as the
parcel to the southwest to the new local street.
Thanks again.
Regards
Ann Pung-Terwedo
Senior Planner
Cc: Carol Hanson, Right -of -Way Specialist
11660 Myeron Road North, Stillwater, Minnesota 55082-9573
Phone: 651-430-4300 • Fax: 651-430-4350 • TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity / Affirmative Action
1u /
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Michele Lindau
From: Tom Weidt
Sent: Thursday, July 12, 2018 10:27 AM
To: Michele Lindau
Subject: Fwd: You're Invited!!!!
Thank you,
Mayor Weidt
-------- Original message --------
From: Wanda Jackson <wanda@GoodLifeSL.com>
Date: 7/12/18 10:25 AM (GMT-06:00)
To: Rachel Leitz <RLeitz@ci.hugo.mn.us>, Bryan Bear <BBear@ci.hugo.mn.us>, Chuck Preisler
<CPreisler@ci.hugo.mn.us>, Tom Weidt <mayortom@ci.hugo.mn.us>, Rachel Juba <RJuba@ci.hugo.mn.us>
Subject: You're Invited! ! ! !
Good Morning,
Hope this finds you well, I would like to personally invite you to our open house for Good Life Senior Living Hugo.
I know how busy each of you are, so I hope that by offering multiple time slots for our open house you will be able to
join in with us!
Open house dates and times:
Thursday, July 19th 2pm -4pm
Thursday, July 19th 5pm -7pm
Sunday, July 22"d 11am - 2pm
We are located right on highway 61 south of 130th street N., since our address is new google maps is still a little off with
the exact location.
Good Life Senior Living Hugo
5260 127th St N,
Hugo, MN 55038
Goad Life
;tOSENIOR LIVING
Assisted M4inX� Care Suites and Memory Care
Looking forward to see those of you that can make it!
AT
L14
Spvns
+
i
�K +
iub
W m
July 0 July August 2018
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
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2:00pm Good Life Open
House
S:OOpm Family Concert
Hanifl Fields
6:00pm Commission
Interviews
(Conference Room)
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House
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House
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ommi i on
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(Hugo Legion)
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Candidate Filings
Michele Lindau 1 7/12/2018 2:07 PM
A �� O August 2018 September 2018
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Filinqs
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Candidate Filinqs
5:00pm
7:00pm Parks
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5:00pm Burger Night
7:00pm City Council
9:00am Midyear Budget
Meeting
(Hugo Legion)
Workshop (Hugo
6:30pm BOZA
7:00pm Planning
Commisison
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Sep 1
1:00pm Xcel Grand
Opening (13620
Fenway Blvd)
Michele Lindau 2 7/12/2018 2:07 PM
The following items were distributed at the meeting.
The following is a brief report on Lakes Center for Youth & Families' programs that directly affect the residents of your
community. If you have any questions about this report, please call Matt Howard, Executive Director at 651-464-3685
City of HUGO
Report Period: January 12017 to December 31, 2017
Total market value of all services through December 31, 2017: $20,915.00
(Please note that these numbers represent the market value of services provided, not what LC4YF charges for these services. Because of your
collaboration with LC4YF, many of these services are offered at less cost or on a sliding fee scale based on income.)
Services Provided:
Market Value
# Served
Hours of Service
Community Justice/Diversion Services
$10,800
15
180
Our Place Teen Addiction Services
$2,160
3
36
Youth Counseling Services
$1,250
1
10
Youth Enrichment & Mentoring
$1,080
3
18
Parenting Services/Adult Volunteers
$5,625
15
75
2019 Suggested contract for service amount: $6,000
20 Lake Street North, Suite 103, Forest Lake, MN 55025 Phone: 651-464-3685 Fax: 651-464-3687
centertakes
0
Stores 7hat mofter...
YOUTH AND FAMILY COUNSELING delivers diagnostic assessments, individualized treatment
plans, and therapy services for individuals, families and in a group setting. Counseling ser-
vices diagnose and address a wide range of mental health issues including anxiety, depres-
sion, trauma, and attention deficit disorder. School -based mental health services offered
though our counseling programs provide in -school individual therapy and psychotherapy
groups which allow students to gain support and self-confidence while they learn and imple-
ment healthy coping strategies. Counseling programs include REACH, an anger management
program for youth ages 13 —15, Reasoning Skills Program (RSP) for ages 10 —17, and a weekly
drop in Parent Support Group.
Counseling Makes a Difference...
Depression and anxiety were all too familiar to Jessica.
Jessica experienced crippling anxiety; something such
as a band concert or an upcoming test would haunt
her for weeks. She would frequently engage in self
injurious behavior as it provided her a sense of relief.
Jessica described it as an out of control feeling; the
inability to control anything in her life, because
everything was already dictated by the darkness she
felt on the inside. Jessica isolated herself from family
and friends, and her outlook on life was very bleak.
She struggled to connect with her peers, and just had an overall feeling of emptiness.
Through counseling with one of our Youth & Family Counselors, Jessica was able to learn a framework of
skills which she began to incorporate into her life. Jessica worked on distress, tolerance, interpersonal
effectiveness, and mindfulness. Jessica would learn skills and then practice them each week. Gradually,
Jessica's overwhelming anxiety became something she found more ease in managing. Jessica made a
promise to her counselor that she absolutely would not harm herself and Jessica took this promise very
seriously. It has been amazing to watch Jessica take her life back; she is currently pushing herself to create
new friendships, find healthy hobbies, and continues to work on both her mental and physical health.
Jessica describes herself as "more quick to laugh, more positive, curious, adventurous, and
myself than ever before, and it is a joy"." It's been a joy for us, too.
Tried and True Small Engines is a social enterprise program
that allows youth to gain real world experience in a trade.
Tried and True gives youth an idea of what it takes to run a
small business, teach them employment skills and offers
hands-on experience repairing small engines under the
supervision of a professional mechanic.
Putting Things Back Together
A little more than a year ago, Brandon* was headed in no particular direction, except perhaps
toward trouble. He lacked motivation, was not doing particularly well in high school, and his
scrapes with authorities worried his mother and teachers. Then his mom found Tried & True.
One year later, 19-year-old Brandon* is putting things back together, literally and
figuratively. In Fall 2017 he headed to Technical College with the added bonus of a $1,000
scholarship from the local Forest Lake Community Scholarship Foundation.
Brandon* himself says: "Tried and True taught me a lot about what it takes to work in a shop
on a day to day basis. I'm glad I had that opportunity to see if it was something I'd like to do for a
career or not. I learned that I wanted to work on equipment that was clean and in pretty good
shape. I also knew that aviation mechanics made good money and that there was a high demand
for that kind of work!
Brandon's* story provides important lessons in how non -profits, businesses and educators
can address the statewide workforce mismatch; particularly in Greater Minnesota.
Thank You for Investing in Youth,
AnnwiFundGiruig
Guardians of Youth
$10,000 and Above
Fred C. and Katherine B. Andersen
Foundation
F.R. Bigelow Foundation
Mytech Partners*
Otto Bremer Foundation
Sundance Foundation
Investors Club
$5,000- $9,999
Anderson Corporate Foundation
Forest Lake Rotary Club
Forest Lake Safety Camp
Forest Lake Senior High Class of 1993
Polaris Foundation
Polaris Industries
Security Victor Insurance Agency, Wyoming
Renee & Jeff Wagner
Archie D. and Bertha H. Walker Foundation
Wealth Management Midwest,
Dave Purdy
Wyoming Methodist Church
$1000 Plus Club
Brian and Karen Alm
Anonymous
Oscar & Val Carlson
Edina Realty Foundation
Linda Madsen & Timothy Klinkhammer
Kristin & James Lindberg
Dr. Ralph Magnusson & Dr. Betty Maloney
ML Corporate Ventures/Mille Lacs Band
Muske Community Support Foundation
Carol Trudeau
Wal-Mart, Forest Lake
Robert & Jeanne Walz
Sponsor Youth $500-$999
Mike & Mary Aschenbrener
Patricia Blount
Collins Law Office, P.A.- Rob Collins
Dave & Laurie Drolson
Deadline Customs
Faith Lutheran Church
First State Bank of Wyoming
Doug Beck, Five Star Financial Resources
Forest Lake Lions Club
Gordon & Joan Foss
Dick & Erin Gross
Ramona Hall
Dennis & Nancy Hebrink
Jerry & Connie Hendrickson
Clare & Kathy Lillis, Coldwell Banker Pro IV
Realty
Mike Moore
Olson's Sewer & Excavation
Jerry & Donna Peterson
Sarah Thompson
Myron & Bea Zaruba
Friends of Youth$300-$499
Sandra Anderberg
Rick Ashbach & Daniela Meneghetti
Mara Bain
Alan & Kathy Bakke
Dean Barr
Debra Bayer -Siebert
Doug Beck- Five Star Financial Resources
Ted Blank
Blue Knights MN IV Motorcycle Club
Twyla Brandel
Danielle & Jeff Burnett
Stephanie & Robert Busch Jr.
Ronald & Kathy Bystrom
Roger & Jennifer Carr
Karen Chapin
Columbus PTO
Dan & Nancy DeWan
Michael & Diane Dummer
Jeffery Dunn
Kevin & Tammy Dunrud
First Resource Bank
Jim & Elizabeth Foley
Mark Gillen & Kate Smith
Jason Grafft
Joe & Kathy Grafft
Scott Hagberg
Dale & Kelly Hager
Bill & Nancy Harring
Rodney & Betty Hestekin,
Haven Estates Senior Living
Mary & James Hinich
Hope Free Church
Karin & Phillip Housley
Bob & Marlys Hult
Dennis & Corrine Schmidt
William & Jill Somrock
Kevin & Lorraine Swenson
Sarah Thompson
Laurie Carlson & Bill Voedisch
June Wade
Gary White
Woodland Tool, Inc.
Women of Faith Lutheran Church
Jim Zusan
Proceeds from the 4th Annual Jim
Trudeau Memorial Golf Classic
Wol Tributes
Jim Jorgenson -A s Auction Service
IN MEMORY
Johnson/Turner Legal
In Memory of Kelly Jeanne
Torri Johnson
Thompson
Greg & Fran Klausen
Daniel & Nancy DeWan
Forest Klingaman
Le & John Matts
Lakes Area Business Association, Inc.
Robert & Jeanne Walz
Ted & Pam Lautzenheiser
Gary & Tammy Lehner
In Memory of Ray Daninger
Jeff & Carol Ann Ley
Bruce & Barb Swanson
Warren Magnuson
In Memory of Ray Babcock
James Mericle
Bruce & Barb Swanson
Mel & Barb Mettler
In Memory of Jim Trudeau
Ryan Moen
Carol Trudeau
Ed & Elizabeth Mursko
Thomas & Michelle Nerud
In Memory of Tom Mehlhoff
Jolene Pit
Ralf Magnusson & Elizabeth
Plastic Products Co., Inc.
Maloney
Jamie & Nick Popa
Janice Mehlhoff— In honor of
Roy & Diane Reub
Terry Carlson
Paul Rogers
Ralph Rose
Vikki Rothmeyer
Patricia & Steven Saunders
IN HONOR
In Honor of Linda Madsen
Marie Aguirre
Jane & Michael Bernauer
Diane Borle
Michael & Rosemary Conway
J.E. & K.J. Friend
Jane Gilles
Helen Glenn
Andrew & Deanne Hulcher
Karen & Jerry Jacobson
Roxanne & James Lemire
Brian & Jennifer Tolzmann
Robert & Jeanne Walz
Dale & Lee Weigt
In Honor of Jeanne Walz
Peter and Dori Holte
Dale & Leeann Weigt
Steve & Shannon Whitaker
In Honor of LC4YF Staff
Marc & Karl Newell
YOUTH LEADERSHIP & JOB READINESS PROGRAMS offers
engaging and life changing out -of -school time opportunities for
youth. Enrichment programs give youth ways to be an active part
of their community while having fun and making new, positive
friendships. Jobs Plus programs give youth the skills necessary to
successfully enter the workforce: Tried and True Small Engines,
Job Connection, Junior Achievement, Get Hired, and more!
Making Connections Mentoring Program
Laura & Julie
Sometimes a perfect match takes some time to grow. Julie was only
10 years old when she signed up fbr a mentor. She was living in a
single house -hold with her father. She didn't have a mother figure to
help guide her in ways that a young girl needs..Her dad, John,
recognized this.
"She's an only child," John explained, "She needed female
companionship, someone she could talk to."
That's when we found Laura. She was excited to help youth to feel
valued and bring a positive energy in their lives. She was excited to
become a mentor, but knew that it may take some time for a youth
to open up.
"It's been quite a transformation," Laura says, "At first, she was always nervous and would look down at
the ground. Now, she talks more about her friends and school. I encourage her to be strong and be who
she is."
"It took a little bit to click, but I like our time together" Julie says,
who is now 12 years old. One of her favorite things is just spending
time together, like in their car rides. "Laura picks me up after school.
We play a game where she has me pick the direction to her house. It
helps me make decisions on my own."
After being together for only two years, Julie's dad says that Laura is
the best thing that has happened to Julie in over 4 years. Her self-
esteem has improved and she has a more positive outlook about
life.
Laura says, "It's been fun to see our relationship evolve. It's been
rewarding to see someone grow and change and know that I've
been impactful. I think we both have grown."
loat We ()for
YOUTH INTERVENTION SERVICES follows a
restorative justice model that brings together
the youth, their family, aryl the community to
offer redirection and support. Educational
classes are offered for parents and teens.
* Staged photo, not actual intervention clients.
Programs include a weekly teen 12-step addiction recovery group called "Our Place," Teen
Intervene (TI) for teens with mild to moderate chemical use, Chemical Health screens and Rule 25
Chemical Health assessments, and services for youth suspended from school. Intervention
services also offers Reasoning Skills Programs (RSP) for ages 10 —17 to help build and strengthen
decision making.
A Good Starting Point...
A youth came to us through diversion for a chemical related offense and was referred to our 12-
step group, Our Place. He was attending regularly, and continued to attend even after he met his
requirements for his diversion program. His parents were also very involved and asked what other
programs we had to offer.
The youth and his family decided he would like to attend "Launch," one of our new enrichment
programs. Since he came to us through the diversion program, the youth has identified his struggles
with school, set goals for the semester, and come up with strategies to address his challenges. He
has been following through on his strategies, and has shown improvement in the completion of his
school work this semester.
T,h e Impact We Make
We believe when youth have healthy relationships, meaningful involvement and relevant learning experiences,
they grow up able to care for themselves, care for others and contribute to the world in a positive way. LC4YF
programs integrate these three components:
Healthy relationships within families, with positive adult role model and with peers.
• Meaningful involvement within their communities, providing powerful opportunities to learn about and engage in the world
around them.
• Relevant learning Experiences within their world, of their choosing, and free from judgment.
Community Support
1 "i
Amazons Smile Foundation
Ameriprise Financial Employee
Matching Program
Bank of America United Way Campaign
Benevity Community Impact Funds
Canvas Health*
Heather Mundis
Chisago County Attorney Dept.
Chisago County Children's Collabrative
Cigna Foundation
City of Chisago City
City of Columbus
City of Forest Lake
City of Hugo
City of Lindstrom
City of Scan dia
City of Wyoming
Forest Lake Area School District
Forest Lake Area Schools Community Education*
LPL Financial (Matching Gift Program)
MN Dept. of Public Safety, Office of
Juvenile Justice Program
Thomson Reuters My Community Program
Town of May
Traveler's Community Connections
Truist Comprehensive Distribution
United Way of Greater Philadelphia & Southern New Jersey
Washington County Community Corrections
Washington County Behavior Health Grant
Wells Fargo Community Support Campaign
A complete list of donors can be found on our
website at www.LC4YF.org
OL
YF
Chisago County Basket Challenge
Chowdown for Charity
Give to the Maxx Day
Jim Trudeau 3rd Annual Memorial Golf Classic
Johnson & Turner Calorie Burner 5kRun
Rotary Winter Plunge — Getting Cold for a Cause
Security Victor Insurance Shredding Event
Wyoming United Methodist Church — Fall Dinner
TASTE 2017 & Black Tie Blue leans
Night
Abe Holte Photography
Anonymous
Anytime Fitness Forest Lake*
Aveda*
Barb Goerss/The Goerss Home Team
Bill's Auto Body
Bruce's Foods*
Carousel Hair*
Castlewood Golf Course*
Chuck & Don's Forest Lake*
Circle E*
CJ's Bar & Grill*
Coates RV*
Clare & Kathy Lillis,
Coldwell Banker Pro IV Realty
Collins Law Office, P.A.
Connexus Energy
County Line Liquor*
CU Recovery, Inc.
Daniela's*
Drolson Family Foundation
Ernie's Eatery*
Fairview Lakes Medical Center
Frandsen Bank
First State Bank of Wyoming
Forest Lake Floral, Roberts Family*
Forest Lake Community Ed*
Frankie's Bait*
Full Draw Archery*
Gaughn Properties
Hallberg Family Foundation
Betty & Rodney Hestekin,
Haven Estates Senior Living
Homespun Treasures II*
Jesse Johnson, State Farm Insurance
JJ's Auction Service*
Landmark Insurance Services
Linda Madsen & Time Klinkhammer
The Liquor Works*
Mediation Solutions LLC
MidWestOne Bank
Mike's Bait*
Minnesota Stand Up Paddle Board*
Bob Misner- doTERRA*
Muske Community Support Foundation
MyTime Massage*
NAPA*
Jeanne Walz Accepts a Check From
Birchwood Senior Living's Chow
Down for Charity Event.
North Folk Winery*
Ross & Julie Ohman*
Olson's Sewer & Olson's Excavation
Services
Ottomeyer Clinics, Dr. Rich and Leann
Ottomeyer
Gwen Partick*
Polaris Industries Inc.
Pretty Bird/Young Again*
Prime Auto*
Rychley Tax & Financial*
Vicky Savage — Up to Date Bookkeeping
Security State Bank of Marine- Forest
Lake
Security Victor Insurance Agency, Wyo-
ming
Split Rocks Entertainment Center*
SRC Inc.
Strikke Knits*
Thirty One- Sharry Lorenzi*
Tracker Boat Center*
Traveling Vinyard, Carrie Pike*
Vannelli's By the Lake*
Village Inn*
Jeff & Renee Wagner
Wealth Management Midwest, Dave
Purdy
Wine and Roses*
Winehaven*
Whitaker Buick
YMCA Forest Lake*
*Indicates Gift of In -Kind Service
We sincerely apologize for any errors or
omissions in our list of our 2017 donors
and volunteers. Please call Clarissa at
651-464-3685 with any corrections.
Clarissa Zemke accepts the proceeds
from Security Victor Insurance's
annual Shredding Event.
CURRENTASSETS
Cash '= Gambling CD Investments ■ Accounts Recievable 0 Property
CURRENT ASSETS
Cash
104,076
MN Lawful Gambling Account
30,500
Certificate of Deposit
170,005
Investments/Prepaid Expense
25,664
Accounts Receivable
13,284
Property and Equipment
OTHER ASSETS
TOTAL ASSETS
CURRENT LIABILITIES
OTHER LIABILITIES/ASSETS
TOTAL SUPPORT/REVENUE
PROGRAM SERVICES
MANAGEMENT / GENERAL
FUNDRAISING
TOTAL EXPENSES
RESTRICTED NET ASSETS
UNRESTRICTED ASSETS
Board Designated:
Undesignated:
NET ASSETS BEGINNING OF
YEAR
NET ASSETS END OF YEAR
360,824
95,967
824,750
81,986
2017 EXPENSES
19,286
724,329 Program Expenses Management Fundraising
571,094
tl
13,346
58,102
642,542
127,828
8,000
587,650
641,691
723,478
Reviewed financial reports and 990 forms can be
downloaded from our website: www.LC4YF.org
Lakes Center for Youth &
Families has received the
Charities Review Council's Seal
�
of approval for meeting all
standards of accountability.
(MEETS
TAND DS
Please view our report at
rlplvanArq
www.smartgivers.org.
d Washington County 2 Chisago County -AnokaCounty ■Other Counties
nts by County
2017mara
Board Chair:
Jim Gillach
Sheriff Rick Duncan
Dale Hager
Chair -Elect:
Chief Paul Hoppe
Jim Schoppenhorst
Joe Kryschyshen
Treasurer:
Kelly Lafean
Chief Rick Peterson
Kathy Lillis
Secretary:
Linda Madsen
Bea Zaruba
Fran Miron
Board Members
Brian Mueller
Brian Alm,
Kelly Trudeau Novak
Mike Aschenbrener
Richard Ottomeyer
Brett Carlson
Dave Purdy
Dan Gallatin
staff
Matt Howard
Executive Director
Jeanne Walz
Previous Executive Director
Enrichment
JennaJones
Enrichment Manager
Terri Lly-Lennon
Mentoring Specialist
Intervention
Sarah Curtis
Intervention Manager
Heidi Christensen
Intervention & Enrichment
Counseling
Rebecca Bowers M.A.
Carrie Niles M.A.
Holly Morgel M.A.
Administrative
Clarissa Zemke
Development Manager
Tanya Knies
Assistant Gambling Manager
Support Staff
Linda Pasicznyk
Support Services Coordinator
Lou Arnold- Statistical Specialist
Quita Olson- Receptionist
Who We Serve
In 2017 we served0
:
332
First-time & low-level youth offenders
completed the Community Justice Program
.A
168
Youth & their Families were provided
Counseling, Intervention & Support
Youth Participated in Teen
431 Intervene and/or Our Place
Addictions Recovery
At -risk youth were matched
with & an adult mentor for
more than 6 months 34
196
Youth Participated in Teen Enrichment, Jobs
Plus & Leadership Services
Parents of Clients &
Individuals in our community 389
received support
Thank You Volunteers!
Brian Alm
Margo Anderst
Mary Aschenbrener
Mike Aschenbrener
William Bauer
Avery Bird
Ted Blank
Shirley Boyer
Diane Byland
Carolyn Cagle
Kristi Capeti
Brett Carlson
Roger Carr
Nancy Conger
Patricia Cramer
Christy DeWitt
Rick Duncan
Randy Elkin
Jeremy Freeman
Dan Gallatin
Joe Grafft
Jeff Grams
Jodi Greene
James Hagel
Dale Hager
Betty Hestekin
Mary Hoch
Abe Holte
Paul Hoppe
Deborah Hulbert
Norbert Hulbert
Laura Hulleman
Susan Humble
Mary Janicke
Holly Kollman
Debra Kops
Joe Kryschyshen
Keith Leverton
Robyn Leverton
Kathy Lillis
Linda Madsen
Tovah Marek
Steve Massey
Krista Mastel
Cheryl Mattson
Robert Miesner
Fran Miron
Brian Mueller
Holly Nelson
Nels Nerison
Jennifer Newlin
Kelly Novak
Julie Ohman
Mikayla Jo Herman
Richard Ottomeyer
Abby Janssen
Matt Paavola
Hannah Jents
Annabella Pahl
Jazmine Jerdersee
Gwen Patrick
Phoebe Karan
Richard Peterson
Jasmine Lajorie
Tammy Peterson
Grace Lundgren
Carrie Pike
Miles Mann
Brad Puffer
Ashley McAlpine
Dave Purdy
Nelson McKenna
Lori Purdy
Mary McMahon
Jodi Rad`anke
Ryan Mead
Alissa Ralph
Rydelle Morrisette
Janet Reiter
Vince Morrisette
John Saumweber
Jett Nelson
Luciana Saunders
Ben Nieman
James Schoppenhorst
Ashley Ochsendorf
Mark Smith
Grace Own es
Glen Stevens
Sydney Parker
Ben Thorson
Julia Peterson
Ken Tolzmann
Madison Richert
David Tomenes
Grant Rutford
Lonnie Van Klei
Emma Savage
Robert Walz
Tatum Stevens
Marsha Wood
Sami Thobe
Susan Young
Peyton Timmerman
Bea Zaruba
Gabriela Walrath
Connie Zusan
Skyle Wilcox
Ellen Zupon
r1i'1'�
Oyuky Aragon -Flores
Katie Boudewyns
Krista Boudewyns
Paige Bracht
Joseph Burns
Haley Capeti
Ben Chatwin
William Chatwin
Erin Collins
Molly Conneett
Brady Dietsch
Vincent Dimitrov
Grace Dunn
Jack Gabrick
Taylor Glumack
Dylan Golaski
Ben Gornik
Zoe Hawthorne
Journey Hudella
Hunter Herman
Bea Zaruba Presents Board
Chair Rick Duncan with the
proceeds from the Wyoming
Methodist Fall Dinner
4
�I Jeanne Walz accepting the proceeds from
the Chisago County Basket Challenge.
LC4YF Winter Plunge Team!
Volunteers for the Johnson/Turner 5K
'Beapart of dreNot 40YearsCapitalCampaign"
2016=2019
Back in 2013 when the City of Forest Lake gave notice they intended to sell the building we'd occupied for 20 years,
our Board of Directors worked hard to find us a new home. In September of 2016 we found a great new space in the
Town Square building in Forest Lake that gave us the opportunity to create new space that meets the needs of
today's young people even better than our old space. Our Capital Campaign began in October 2016 and community
leaders stepped forward to fund a large portion of the costs. On March 6th, we moved into our new home with our
new name that better reflects the fact that we serve youth and families. What a great way to celebrate our 40 year
anniversary!
Lakes Center for Youth & Families would like to thank the following individuals, businesses and orgari,izations for
their support to make our new home a reality. Because of you, we are well -positioned to serve area youth and
families for the next 40 years and beyond.
FOUNDER ($50,000 +)
Fred C. & Katherine B. Andersen Fdtn.
Jan Mehlhoff, In Memory of Tom
Mehlhoff
BENEFACTOR ($15,000 - $24,999)
Gaughan Companies*
Hardenburg Foundation
Rodney and Betty Hestekin
Myron and Bea Zaruba
ADVOCATE ($10,000 - $14,999)
Oscar and Val Carlson
Dennis and Nancy Hebrink
Gerald and Connie Hendrickson
Jeff and Renee Wagner
INVESTOR ($5,000 - $9,999)
Robert Collins Law Office*
First State Bank of Wyoming
Hallberg Family Foundation
Jesse Johnson, State Farm
Jon Olson and LeeAnn Weigt in Memory
of Their Parents Bill and Verna Olson
Dr. Richard and Leann Ottomeyer
Dave Purdy, Wealth Management Mid-
west
Jim and Nancy Schoppenhorst
SPONSOR ($3,000 - $4,999)
Richard and Kelly Duncan
James and Donna Keacher
Clare and Kathy Lillis
Richard and Colleen Peterson
PARTNER ($1,000 0 $2,999)
Michael and Mary Aschenbrener
James and Elizabeth Foley
Rebecca Leuer
Dick and Erin Gross
John and Le Matts
Dale and Kelly Hager
Jeske Noordergraaf & James McCarthy
Tim Klinkhammer and Linda Madsen
Rev. James and Dr. Sondra Mericle
Joe and Maribeth Kryschyshen
Mel and Barb Mettler
Landmark Insurance Services
Paul Meunier
Fran and Mary Ann Miron
Brian and Lori Mueller
Jim and Kelly Novak Family In Memory of
Staci Murphy
Jim Trudeau
Janice Oaks *
Gordy and Rita Pietruszewski
Marilyn and James Opp
Robert and Jeanne Walz
Peter and Tami Orput
FRIENDS UNDER 1,000
Perry's Auto Salon
Alan and Kathy Bakke
Jerry and Donna Peterson
Bachman's Photography
Patricia and Steven Saunders
Ted Blank
Bruce Sayler
Jack and Judy Bull
Tessneer Law Office
Brett and Renee Carlson
Thomas & Connie Swanson, THOMCO
Tammy and Kevin Dunrud
Carpet, INC.
Carlos and Kari Eberhardt
Ken Tolzmann
Farrell's Extreme Bodyshaping Forest
Ron and Jenny Tyrrell
Lake
Jane and David Verness
Forest Lake Ace Hardware
Rosella Willcoxen
Forest Lake Seniors INC.
We sincerely apologize for any errors or
Dave Freemore *
omissions in our list of our Capital Cam -
Charles Gramling
paign donor list. Please call Clarissa at
Dennis & Sharlyn Good
651-464-3685 with any corrections.
Peter & Dori Holte
Barbara J. Hunt
Kathryn Johnson
Mary Juhl
Kevin & Kathy Kirvida
Janice and Paul Klaus
Carolyn Latady
Planning Bfight Futures...
To say that 2017 was a year of change for our agency would be an
understatement!
In 2017 we:
Completed a capital campaign raising $250,000+ towards the
purchase and renovation of our new space.
Purchased, and moved into our new location in the Town Square
building at 20 Lake Street North, Forest Lake in February.
Changed our name from Lakes Area Youth Service Bureau to
Lakes Center for Youth & Families.
Celebrated the retirement of our Executive Director Jeanne Walz
who had served us for twenty years and the non-profit sector
for nearly forty years!
When I accepted the Executive Director position in early 2018, 1
inherited a rich history of an organization that stays relevant to the
changing needs of its community while at the same time always
remaining true to its mission to "Ensure the success of youth" through
quality programming with highly trained and professional staff.
While many things have changed, there is much that has stayed the
same. We are still committed to serving youth through what I like to
call, "The three legged stool" of service areas: Counseling, Enrichment
& Intervention. It's the commitment to providing these diverse ways
of serving youth that helps keep us thinking holistically about youth
and their families. Integrated service delivery isn't just a fancy
buzzword, its research based and gets results.
As I look forward into future I am very excited about the strength and
vitality of the agency. All of the past leadership, both Board and staff,
have brought us to a place where we are positioned to continue to do
great things for youth and families.
If you're reading this, you are a part of our story and what helps make
us great. Thank you!
Let's together push forward to make a brighter future for the youth
and families of our community.
Sincerely,
Matt Howard, Executive Director
Matt Howard
Executive Director
Sherriff Rick Duncan
Board Chair
Lakes Center for Youth & Families Proudly PresentiL
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Thursday July 19th, 2018
5r30pm-- 8:00pr-ri
WWinehaven Winery
1,0020 Deco r c drelt ii 1. ri.
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CW5etF,0 CILy, IVIN
$15for 1.or2for $7 _
www I.C4YF.r3rg
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LC 4F is a 501 r3 tax exemut charitable organizari,in. Donations are tax-deductible to the full extent the law alln.vs.
Lakes Center for Youth & Families Proud Presents:
VaAck/TI&Blue Jeans
6:00 PM
Friday October 12th, 2018
Running Aces, Columbus,
MN
Join us for cocktails, Heavy appetizers
• and a fabulous live and silent auction!
For ticket & Sponsorship information go
to www.LC4YF.org
Proceeds benefit the Youth Enrichment & Counseling Programs
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H O M E
Builder License #I
June 29, 2018
Ronald J Otkin, Finance Director
City of Hugo
14669 Fitzgerald Ave N
Dear Ron,
I am writing to request a reduction of the Letter of Credit No. 4935-83. 1 have included a copy of the
Letter of Credit issued by Alliance Bank for your reference.
This Letter of Credit was issued to secure the completion of the street and utilities that are being
installed in the Fable So' addition. The project to date has only the final lift on the street to complete
as of this date.
Elmcrest Investments is requesting the City Council to approve a reduction of the Letter of Credit
from its original balance of $594,882 by 80% to a new balance of $118,976.
Thank you,
f�
Chuck Young , Contr ler
Pratt Construction/Elmcrest Investments
Family by Family, home by home —since 1973
Pratt Homes Corporate Office • 3500 Willow Lake Blvd., Suite 100 • Vadnais Height, Minnesota 55110
Office (651) 429-8032 0 Fax (651) 429-0255 0 www.pratthomes.com
ADDENDUM TO
CLOSED END MULTI -ADVANCE
COMMERCIAL PROMISSORY NOTE
DATED: October 13, 2017
This Addendum to Closed End Multi -Advance / Commercial Promissory Note
("Commercial Promissory Note") is made and entered into as of October 13, 2017 by
and between El merest Investments, LLC (the "Borrower") and Alliance Bank (the
"Lendez").
The Lender has agreed to make available to the Borrower a Commercial
Promissory Note in the amount of One Million Five hundred Thousand and 00/100
Dollars ($1,500,000.00) represented by Note No. 4935-09, dated October 13, 2017,
including any/all amendments, extensions, modifications, renewals, replacements or
substitutions thereof.
To support the issuance of the Lender's Letter of Credit No. 4935-83, ("Letter of
Credit"), the Borrower authorizes the Lender to establish a reserve from the Commercial
Promissory Note in the amount of Five Hundred Ninety Four Thousand Eight
Hundred Eighty Two and 00/100 Dollars ($594,882.00) (the "Reserve"). Any draws
made under the Letter of Credit will be advanced against that Reserve. The Reserve will
be removed following the expiration of the Letter of Credit on October 13, 2018, or any
auto renewable expiry date. This Letter of Credit will be governed by the terms and
conditions of the Commercial Promissory Note and supporting loan documents.
In the event the Commercial Promissory Note is terminated prior to the maturity
of the Letter of Credit, the Borrower agrees to secure the Letter of Credit with cash, or
transfer the Letter of Credit from Alliance Bank to another financial institution no later
than ten (10) days after the expiration of the Revolving Line of Credit.
Date:
Alliance Bank
By:
Dean W Anderson
Its: Sr._ Vice President
Elmerest Inye ments, LLC
— G
Leonard Wallace Pra
tt
Its: President
MINNESOTA LAWFUL GAMBLING
LG214 Premises Permit Application
REQUIRED ATTACHMENTS TO LG214
1. If the premises is leased, attach a copy of your lease. Use L6215
Lease for Lawful Gambling Activity.
2. $150 annual premises permit fee, for each permit (non-refundable).
Make check payable to "State of Minnesota."
ORGANIZATION INFORMATION
Organization Name: Merrick, Inc.
Chief Executive Officer (CEO) John W. Barker
Gambling Manager: Wendy L. Busch
GAMBLING PREMISES INFORMATION
6/15 Page 1 of 2
Annual Fee $150 (NON—REFUNDABLE)
Mail the application and required attachments to:
Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Questions? Call 651-539-1900 and ask for Licensing.
License Number: 00264
Daytime Phone: 651-789-6200
Daytime Phone: 651-238-6871
Current name of site where gambling will be conducted: 14Q lln(- (..(,tom i on Pu ` 7_0
r
List any previous names for this location:
` I .{.
Street address where premises is located: 3 /'1 D l�i✓ !.. .
(Do not use a P.O. box number or mailing address.)
City: OR Township: County:
i
Zip Code:
S-b3 8' .
Does yours,?rganization own the building where the gambling will be conducted?
Yes a No If no, attach LG215 Lease for Lawful Gambling Activity.
A lease is not required if only a raffle will be conducted.
Is any other organization conducting gambling at this site? Yes El No Don't know
Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi-
zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played.
Has your organization previously conducted gambling at this site? ❑Yes ENODon't know
GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA I
TCF Lake Area Bank , �,M1 F yh' i'G�A�1.Ct.fcfYr°,j �110
Bank Name: �/ s ���' f� 1 t[• $ank Account Number: 2865541070/3163526
Bank Street Address 8432 Tamarack Village City: Woodbury State: MN Zip Code: 55125
ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES
Address (Do not use a P.O. box number):
3210 Labore Road
City:
Vadnais Heights
3700 Highway 61 N. White Bear Lake
State: Zip Code:
MN 55110
MN 55110
MN
LG214 Premises Permit Application 6/15 Page 2 of 2
ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION
CITY APPROVAL
for a gambling premises
located within city limits
City Name: _
Date Approved by City Council:
Resolution Number:
(If none, attach meeting minutes.)
Signature of City Personnel:
Title: _ Date Signed:
i
Local unit of government
must sign.
I
ACKNOWLEDGMENT AND OATH
1. I hereby consent that local law enforcement officers,
the Board or its agents, and the commissioners of
revenue or public safety and their agents may enter
and inspect the premises.
2. The Board and its agents, and the commissioners of
revenue and public safety and their agents, are
authorized to inspect the bank records of the gambling
account whenever necessary to fulfill requirements of
current gambling rules and law.
3. I have read this application and all information
submitted to the Board is true, accurate, and complete.
4. All required information has been fully disclosed.
5. I am the chief executive officer of the organization.
COUNTY APPROVAL
for a gambling premises
located in a township
County Name: -_
Date Approved by County Board:
Resolution Number:
(If none, attach meeting minutes.)
Signature of County Personnel:
Title: _ Date Signed:
TOWNSHIP NAME:
Complete below only if required by the county.
On behalf of the township, I acknowledge that the organization is
applying to conduct gambling activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Subd. 2.)
Print Township Name:
Signature of Township Officer:
Title:
Date Signed:
6. I assume full responsibility for the fair and lawful operation of
all activities to be conducted.
7. I will familiarize myself with the laws of Minnesota governing
lawful gambling and rules of the Board and agree, if licensed,
to abide by those laws and rules, including amendments to
them.
8. Any changes in application information will be submitted to the
Board no later than ten days after the change has taken
effect.
9. I understand that failure to provide required information or
providing false or misleading information may result in the
denial or revocation of the license.
10. I understand the fee is non-refundable regardless of license
approval/denial.
7Alix.1,
Signature of CHiff\ExeNtive" icel (designee may not sign) Date
Data privacy notice: The informatiu-oJequested on this
information when received by the Board.
Minnesota's Department of Public Safety,
form (and any attachments) will be used by the
All other information provided will be
Attorney General, Commissioners of
Gambling Control Board (Board) to determine your
private data about your organization until
Administration, Minnesota Management &
organization's qualifications to be involved in lawful
the Board issues the permit. when the
Budget, and Revenue; Legislative Auditor,
gambling activities in Minnesota. Your organization has
Board issues the permit, all information
national and international gambling
the right to refuse to supply the information; however,
provided will become public. If the Board
regulatory agencies; anyone pursuant to
if your organization refuses to supply this information,
does not issue a permit, all information
court order; other individuals and agencies
the Board may not be able to determine your
provided remains private, with the
specifically authorized by state or federal law
organization's qualifications and, as a consequence,
exception of your organization's name and
to have access to the information; individuals
may refuse to issue a permit. If your organization
address which will remain public. Private
and agencies for which law or legal order
supplies the information requested, the Board will be
data about your organization are available
authorizes a new use or sharing of
able to process your organizations, application. Your
to: Board members, Board staff whose
information after this notice was given; and
organization's name and address will be public
work requires access to the information;
anyone with your written consent.
I
This form will be made available in alternative format, i.e. large print, braille, upon request.
Michele Lindau
From: Wendy <buschwb@hotmail.com>
Sent: Monday, July 16, 201811:41 AM
To: Michele Lindau
Subject: American Legion
Attachments: Hugo American Legion.pdf
Good Morning Michele,
My name is Wendy Busch and I am the Gambling Manager for Merrick, Inc., which serves adults with
developmental disabilities throughout the Twin Cities. We have been approached by the Hugo American
Legion Charitable Gambling, asking us if we would conduct purse bingo for them at the Legion. The GCB
allows an organization to give consent for a second organization to run bingo, provided they complete a
consent form. I have included a copy of this consent form and an LG214 that needs to be approved by the city
in order for us to do this for them. They had wanted us to do the bingo session on Monday, August 6, 2018;
however, seeing you have a city council meeting tonight and not another one until August 6, this date may not
be possible unless there is a special meeting held in between. If the August 6 date isn't possible, we can
certainly arrange with them another date that works.
Please let me know if you should need any additional information.
Wendy Busch
Merrick, Inc.
651-238-6871
06/25/2018 02:45PM 6512551434
Hugo Legion Post 620 PAGE 01/01
Consent Form
Organization A listed below consents to Organization B conducting
electronic gambling and/or bar bingo at the premises.
Orgenlzailon A: Organization B*:
t-; Ire,�o A� �,�, any L .o"i
J-
Name and Address of Permitted Premises_1
f/k'7o
.53 83 / 40 S T i✓.
Premises Permit (dumber. Effective Date of Consent:*
Circle One or Both:
Electronic Pull -Tabs and/o Bar Bingo Pursue 8���
4m
0 1—
L-44- 4�7:o
hief Execut ve Officer (CEO) Signature, Organization A
Date:
" Organization B: Provide the signed written consent to the Gambling Control Board with your premises permit application.
This form Is provided for convenience, but any written consent is accepted. Mlnnesoto Gambling Control awed
7/1/15.4
Ii
A
��/
�i� SB
178 East 9" Street, Suite 2001 St. Paul, MN 55101 i (651) 286-8450
Memorandum
To: Tom Weidt, Mayor, City of Hugo
Hugo City Council
CC: Rachel Juba, Planner, City of Hugo
Rachel Leitz, Community Development Assistant, City of Hugo
Mark Erichson, City Engineer, WSB
From: Tony Havranek, Senior Ecologist, WSB
Date: July 16, 2018
Re: City Project No. 17.18
WSB Project No. 011371-00
To accommodate expansion of its manufacturing division, Schwieters Properties submitted a MN Joint
Application for Activities Affecting Water Resources that requests approval for replacement of
unavoidable impacts on the site.
Schwieters is proposing to impact 1.58 acres of wetland. Impacts are to two (2) separate basins on the
property and will impact Wetland No. 2 in its entirety, and a portion of Wetland No. 1. The remaining
wetland on the property is not proposed to be impacted.
Schwieters is proposing to replace the 1.58 acres of impact to Wetland No. 1 and Wetland No. 2 through
the purchase of 3.16 acres of wetland credit from an existing approved wetland bank in the same major
watershed, which follows BWSR's replacement siting priority requirements.
The applicant had previously submitted a joint application requesting approval for sequencing and
wetland impact replacement. This application was approved by Hugo City Council on April 2, 2018, and
the subsequent notice of decision was issued on April 3, 2018 which required the use of wetland bank
credits from bank #1522.
After the Notice of Decision was issued, Schwieters worked with a different consultant to finalize the
wetland credit purchase in late May 2018. Unfortunately, there was miscommunication between the
consultant who initially prepared the replacement plan application and the consultant who worked to
finalize the wetland credit purchase. The second consultant completed the wetland credit transaction
using credits from bank #1444, which conflicts with the replacement plan, notice of decision, and BWSR
siting requirements.
To comply with BWSR siting requirements, Schwieters has submitted a new replacement plan using bank
credits from bank #1618, which does meet siting criteria and allows Schwieters to impact wetlands on
site.
Based on my review of the application and supporting documentation, the requirements under the MN
Wetland Conservation Act have been met. The replacement plan application dated July 13, 2018 is
attached to this memo.
I recommend conditional approval of the Schwieters Joint Application for wetland replacement using bank
credits from bank #1618. Conditional approval is recommended since the notice of application was
issued today and requires a 15-business day comment period. BY issuing conditional approval, the
Building a legacy —your legacy.
Equal Opportunity Employer I wsbeng.com
K:\011371.000\Admin\Pennits\17.18 Molitor Pmperty\Raplacemem Plan\Mamcmndum_HugoCityCouncil_SchwietersExpansion_071618.docx
Honorable Mayor Tom Weidt and Hugo City Council
July 16, 2018
Page 2
notice of decision can be finalized immediately after the comment period is over; expediting the process
for Schwieters. If no comments are received on the application that would substantially alter the
proposed replacement, we can issue the Notice of Decision on August 6, 2018.
If additional information is required I can be contacted at (612)246-9346 or thavranektu)wsbenci.com.
Attachments:
MN Joint Application for Activities Affecting Water Resources-Schwieters Properties
K:1011371-000VAdmin%Permita117.18 Mclilor PmpertylReplecement PlenlMemorendum_HugoCltyCouncil_SchwietemExpansion_071618.docx