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HomeMy WebLinkAbout2018.08.20 CC PacketEST. 1906 00 14669 Fitzgerald Avenue North • Hugo. MN 55038 A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. August 6, 2018 Council Meeting 2. August 7, 2018 TGK Groundbreaking 3. August 7, 2018 National Night Out E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, AUGUST 20, 2018 — 7 P.M. 1. Donation of Emagine Theatre Passes to Families of Deployed G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Matt Klein 3. Approve Property Line Adjustment for 17300 and 17260 Keystone Avenue North 4. Approve Special Event Permit for St. Andrews Church for Family Block Party at Oneka Elementary 5. Approve Resolution Approving Conditional Use Permit for Kersten Auto at 15587 Forest Boulevard North 6. Approve Shared Service Agreement for Vehicle Gateway Base (VGB) with White Bear Township 7. Approve MOU for Completion of CWF Competitive Grant Application for CSAH 8 Water Reuse Project H. UNFINISHED BUSINESS 1. Update on National Night Out I. NEW BUSINESS 1. None Scheduled J. VISITOR PRESENTATIONS 1. None Scheduled K. COUNCIL PRESENTATIONS 1. Yellow Ribbon Network Update L. ADMINISTRATIVE PRESENTATIONS 1. White Bear Lake Chamber Breakfast Meeting on Thursday, August 23, 2018 M. ADJOURNMENT BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING MONDAY AUGUST 20, 2018 D.1 August 6, 2017 Council Meeting D.2 August 7, 2018 TGK Groundbreaking D.3 August 7, 2018 National Night Out Staff recommends Council approve the above meeting minutes as presented. F.1 Donation of Emagine Theatre Passes to Families of Deployed Travis Joseph, Regional Events Manager of Emagine Theatres, will be presenting the Hugo YRN family passes for 7 local families of deployed soldiers of the 347th Regional Support Group. The donation was the outcome of the recent re -grand opening of the Theatre in White Bear Township and owner, Jon Goldstein was gracious and supportive of our military and happy to provide the passes. G.1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Public Works Worker Matt Klein Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Public Works Director Scott Anderson recommends Council approve the Annual Performance Review for Public Works Worker Matt Klein. G.3 Approve Property Line Adiustment for 17300 and 17260 Keystone Avenue North Joshua Kent, 17300 Keystone Avenue North and John and Mary Distler, 17260 Keystone Avenue North, are requesting to adjust their common property lines to add an additional five acres to Kent's current five acre parcel. The Distler parcel is currently 15 acres, and will be reduced to ten acres. The property line adjustment will comply with all lot size and setback requirements. Staff recommends Council approve the property line adjustment for 17300 and 17260 Keystone Avenue North. GA Approve Special Event Permit for St. Andrews Church for Family Party at Oneka Elementary Pastor Brian Norsman from St. Andrew's Lutheran Church has submitted an application for a Special Event Permit to hold a Family Party at the Oneka Elementary School on Sunday, September 9, 2018 from 4-7 p.m. A SEP is required to be approved by Council because there could be up to 200 people in attendance, and there will be amplified sound. There will be no alcohol, but there will be food trucks for sample and purchase of food. In addition, there will games and inflatables for the kids. Staff recommends Council approve the Special Event permit for St. Andrews Lutheran Church Family Picnic. G.5 Approve Resolution Approving Conditional Use Permit for Kersten Auto at 15587 Forest Boulevard North Scott Kersten, owner of Kersten's Auto Sales, is requesting approval of a Conditional Use Permit (CUP) for auto sales, auto body repair shop, and outdoor vehicle storage at the property located at 15587 Boulevard North. The applicant would like to consolidate his current business locations in Hugo into one location. At its August 9, 2018, meeting, the Planning Commission held a public hearing and considered the request. The Commission recommended approval of the CUP. Staff recommends Council approve the resolution approving the CUP for auto sales, auto body repair shop, and outdoor vehicle storage at the property located at 15587 Boulevard North. G.6 Approve Shared Service Agreement for Vehicle Gateway Base (VGB) with White Bear Township City Staff has recently purchased a Vehicle Gateway Base (VGB) station which allows for water meters to be read remotely from inside a vehicle. This purchase was made jointly with White Bear Township as both the City and the Township use the same meter reading technology. The cost of the equipment was split evenly between the two municipalities and an agreement was drafted which identifies operation and maintenance terms. Staff recommends Council approval of the attached agreement. G.7 Approve MOU for Completion of CWF Competitive Grant Application for CSAH 8 Water Reuse Project The Board of Water and Soil Resources (BWSR) has a Clean Water Fund (CWF) Project and Practices Competitive grant application that staff feels the County Road 8 Stormwater Reuse project would score well on. RCWD and the City agree that it is mutually beneficial to cooperatively undertake these types of stormwater reuse projects to improve surface water quality and reduce the stress on local aquifers due to increased water demands. RCWD has also agreed to reimburse the City up to 50% of the costs associated with the completion of the CWF Project and Practices Competitive grant application, not to exceed $4,300. This is outlined in a Memorandum of Understanding (MOU) between the City of Hugo and RCWD. The CWF Project and Practices Competitive grant currently has $11.6 million dollars available for FY 2019 and requires a 25% match. BWSR had made this grant available for projects that will protect or restore water quality in lakes, rivers or stream, and/or will protect groundwater or drinking water. The City has already received up to $60,000 from the RCWD's Urban Stormwater Remediation Cost -Share Program for this project, which can be used in conjunction with any other funding that may be obtained. The total estimated project costs for the County Road 8 Stormwater Reuse system were estimated to be $440,000. Staff recommends Council approve the MOU with RCWD and apply for the Board of Water and Soil Resources Clean Water Fund Project and Practices grant H.1 Update on National Night Out National night out was held on Tuesday August 7�h. The Council met and attended many neighborhood events. Council will provide an update. K.1 Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. L.1 White Bear Lake Chamber Breakfast Meeting on Thursday, August 23, 2018 The White Bear Lake Chamber will be hosting a meeting on Thursday, August 23, 2018, at 7:30 a.m. at Hugo City Hall. This will be a roundtable discussion on the impact of tariffs to businesses in the White Bear Lake Area. This has been scheduled as a meeting, and staff has RSVP'd to the Chamber. M. Adiournment 00 14654 Fitzgerald Avenue North - Hugo, MN 55038 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, AUGUST 6, 2018 — 7 P.M. ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Intern Pierre Giguere, and City Clerk Michele Lindau Minutes for the June 25, 2018, Executive for City Administrator Performance Review Klein made motion, Miron seconded, to approve the executive minutes for the city administrator's performance review held on June 25, 2018, as presented. All Ayes. Motion carried. Minutes for the July 16, 2018 Council Meeting Petryk made motion, Miron seconded, to approve the minutes for the City Council meeting held on July 16, 2018, as presented. All Ayes. Motion carried. Minutes for the Julv 17, 2018 Commissioner Interviews Klein made motion, Miron seconded, to approve the minutes for the commissioner interviews held on July 17, 2018, as presented. All Ayes. Motion carried. Minutes for the July 19, 2018, Good Life Open House Miron made motion, Klein seconded, to approve the minutes for the Good Life Senior Living Open House held on July 19, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded to approve the agenda as amended by adding under "Appointments and Presentation" the recognition of the Hugo Fire Department for their recent Support of the Yellow Ribbon Network and the recognition of a donation from Emagine Hugo City Council Meeting Minutes for August 6, 2018 Page 2 of 11 Theatres. Also added was a discussion on alternate members of the commissions and comments from Rice Creek Watershed District Manager John Waller. All Ayes. Motion carried. Swearing in of Brian Esch as Firefighter and Brian Kindelberger as Lieutenant At its July 2, 2018, meeting, Council approved Brian Esch as a regular firefighter on the Hugo Fire Department. Fire Chief Kevin Colvard performed the swearing in of Brian. Brian explained that he came to City Hall to pick up a building permit and made the decision to become a firefighter. He said he has been in the City for many years and has enjoyed seeing it grow. At its March 5, 2018, meeting, Council approved the promotion of Brian Kindelberger to Lieutenant on the Hugo Fire Department. Fire Chief Kevin Colvard performed the swearing in of Brian. Brian thanked the Council for the opportunity, and said he has enjoyed volunteering in the community and will continue to do so. Recognition of the Hugo Fire Department for Recent Support of the Yellow Ribbon Network Haas added this to the agenda to present the Hugo Fire Department with a letter of appreciation from the 148th Fighter Wing for their care package support. Several hundred of the airmen recently returned home from a multi -month deployment to the Middle East where the Air Wing's F-16s flew over 3,000 hours on 600 combat missions against ISIS forces in support of Operation Inherent Resolve. Recognize donation from Emagine Theatres Haas added this to the agenda to talk about his connection with the Emagine Theaters. Haas had requested free passes for seven families of deployed military members. Travis Joseph, Regional Events Manager of Emagine Theatres was not able to attend the meeting but will be at the next meeting to present the donation. Recess Weidt called for a short recess, and the meeting reconvened at 7:18 p.m. Forest Lake School District Update — Superintendent Steve Massey Superintendent Steve Massey provided the Council an update on the Forest Lake School District. Steve stated he was starting his 2nd year as Superintendent but has been at the school district for 14 years. He explained that Forest Lake has seven schools, and the growth in Hugo will engage the community more deeply into the school district. He said they recently received a statewide award for positive behavior intervention support, and the high school was ranked 36th in the state. Also, the agriculture program just received the MN Agriculture Education Award, and he thanked Mike Miron for his help. Steve talked about the bond referendum that was passed in 2015 and explained that every school in the district was receiving vast improvements, including Hugo City Council Meeting Minutes for August 6, 2018 Page 3 of 11 safety equipment, and he presented photos of the construction on the buildings. He said the growth in Hugo will present challenges to the district, and they will have to look at boundaries and consider another elementary school. He concluded by talking about the district's referendum on the November 6th ballot. They were seeking an additional $825 per pupil increase from the current $462 voter approved operating levy. This would bring them closer to what state funding should be had they kept up to inflation. The voter approved levy was 12 years old and has received no increase. He stated this would equate to an increase of $285 on a $250,000 home. Weidt said he appreciated the presentation, and he wished him well on the referendum. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Mechanic Dave Greeder 3. Approve Annual Performance Review for Public Works Director Scott Anderson 4. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler 5. Approve Final Pay Request for Waters Edge Stormwater Reuse Project 6. Approve Pay Request No. I for Oneka Lake Boulevard/Harrow Avenue Improvement Project 7. Approve Resolution Approving Final Plat and Development Agreement for Oneka Place 8. Approve Purchasing Agreement with HGAC for Cooperative Purchasing 9. Approve Hiring of Jacob Jorgenson and Timothy Olson as Probationary Firefighters 10. Approve Hiring of Lino Lakes Resident William Lusk as Probationary Firefighter 11. Approve Exempt Gambling Permit for North St. Paul, Maplewood, Oakdale Rotary Club for Event at Wild Wings on September 14, 2018 12. Approve Appointment of David Fry to the Hugo Planning Commission 13. Approve Appointment of Shawn Haag to the Hugo Parks Commission 14. Approve Appointment of Maria Mulvihill to the Hugo Board of Zoning Appeals and Adjustments All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for August 6, 2018 Page 4 of 11 Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11, 2003 as a senior engineering technician, and on August 5, 2008, Scott was promoted as the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Lead Worker Mike Loeffler. Approve Final Pay Request for Waters Edge Stormwater Reuse Project In August of 2016, the City of Hugo entered in to a grant agreement with the Rice Creek Watershed District and the Metropolitan Council for the Water's Edge Stormwater Reuse Project. The City of Hugo received $30,000 from the Rice Creek Watershed District and $200,000 from the Metropolitan Council towards this project. The project consisted of the construction of a stormwater irrigation system at the 30-acre Water's Edge townhome area, conserving an estimated 16.9 million gallons of groundwater annually. In the fall of 2017, the construction of the Water's Edge Stormwater Reuse system was completed and the only remaining work to be completed was the installation of the electrical transformer and connection to power. On July 3, 2018, Peterson Companies completed the startup of the Water's Edge Reuse system with Birch, the HOA's irrigation contractor. Peterson Companies worked with Birch to get the pump system specifically programmed for the HOA's irrigation system. Following this, on July 11, 2018, Peterson Companies conducted a successful startup of the reuse system with representatives from the City, WSB, and RCWD in attendance. The City was now in the process of completing the educational signage for the reuse project and plan to have this installed as soon as possible. Staff had received the necessary contract closeout documentation from Peterson Companies and recommended the acceptance of the improvements and payment of the final voucher for the Water's Edge Water Reuse Project. Adoption of the Consent Agenda approved the Final Pay Request for the Waters Edge Stormwater Reuse Project in the amount of $35,158.96. Approve Pav Request No. 1 for Oneka Lake Boulevard/Harrow Avenue Improvement Project The City received Pay Request No. 1 for work performed on the Oneka Lake Boulevard/Harrow Avenue improvement project through July 31, 2018. The contractor had the first layer of bituminous in place on the entire project and expected to be completed with the project mid to Hugo City Council Meeting Minutes for August 6, 2018 Page 5 of 11 late August. Adoption of the Consent Agenda approved Payment Voucher No. 1 to North Valley, Inc. in the amount of $357,155.64 for work on the Oneka Lake Boulevard/Harrow Avenue Improvement Project. Approve Resolution Approving Final Plat and Development Agreement for Oneka Place CPDC- Pratt -Oakwood, LLP, had requested approval of a final plat on a 117 acre parcel located north of Oneka Parkway and 159th Street. The site was currently vacant. The City Council approved the Preliminary Plat and PUD for Oneka Place at its May 21, 2018, meeting. The final plat will plat 54 lots from the Oneka Place preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Oneka Place PUD. Adoption of the Consent Agenda approved RESOLUTION 2018-22 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC — Pratt — Oakwood, LLP, ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF 159TH STREET FOR ONEKA PLACE. Approve Purchasing Agreement with HGAC for Cooperative Purchasing Minnesota Statutes allows municipalities to purchase supplies, materials, or equipment without regard to the competitive bidding requirements if the purchase is through a national purchasing alliance or cooperative. The Houston -Galveston Area Council (HGAC) is a nationwide procurement service that primarily deals with capital equipment for use by Public Safety and Public Works departments across the United States. There are over six thousand local governments, including 199 Minnesota public entities that utilize their services. HGAC offers an expedited procurement process that can eliminate the need for preparing detailed specifications while satisfying all other requirements for competitive bidding. The City of Hugo can use their services by entering into a contract which can be terminated upon 30 days written notice. Adoption of the Consent Agenda approved the execution of a membership contract with HGAC, subject to review and approval by the City Attorney. Approve Hiring of Hugo Residents Jacob Jorgenson and Timothy Olson as Probationary Firefighters Jacob Jorgenson and Timothy Olson have completed all the necessary requirements to be hired as probationary firefighters. In addition to being available evenings and weekends, both have daytime availability within their work schedule. Adoption of the Consent Agenda approved the hiring of Jacob Jorgenson and Timothy Olson as probationary firefighters on the Hugo Fire Department. Approve Hiring of Lino Lakes Resident William Lusk as Probationary Firefighter William Lusk has completed all the necessary requirements to be hired as a probationary firefighter. William lives eight minutes away beyond the west edge of Hugo in Lino Lakes, however he is employed with Schwieters and works behind the fire station. Schwieters will permit William leave work for daytime calls. Staff recommends Council make an exception to the City Code, which requires firefighters to reside within a six -minute radius of the Fire Hall. Adoption of the Consent Agenda approved the hiring of William Lusk as a probationary firefighter on the Hugo Fire Department. Hugo City Council Meeting Minutes for August 6, 2018 Page 6 of 11 Approve Lawful Gambling Exempt Permit for North St. Paul, Maplewood, Oakdale Rotary Club for Event at Wild Wings on September 14, 2018 The North St. Paul, Maplewood, Oakdale Rotary have applied for a Lawful Gambling Exempt Permit to conduct raffles at their event at Wild Wings on September 14, 2018. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Rotary Club. Approve Appointment of David Fry to the Hugo Planning Commission Approve Appointment of Shawn Haag to the Hugo Parks Commission Approve Appointment of Maria Mulvihill to the Hugo Board of Zoning Appeals and Adjustments On July 17, 2018, Council conducted interviews of six individuals to fill vacancies on Hugo's commissions. Staff continues to work on the logistics of having alternate members on the commissions and will be bringing forth a recommendation to Council at a future meeting. Adoption of the Consent Agenda approved the appointment of David Fry to the Hugo Planning Commission, Shawn Haag to the Hugo Parks Commission, and Maria Mulvihill to the Hugo Board of Zoning Appeals and Adjustments. Public Hearing on Vacation of Drainage and Utility Easement on Oneka Place Development for Prairie Village Development Community Development Director Rachel Juba explained that CPDC- Pratt -Oakwood, LLP, was requesting a vacation of the existing drainage and utility easement located over a parcel that will be used for the development of Oneka Place. The drainage and utility easement was used for drainage from the Prairie Village development to the south. The drainage from that area will be incorporated into the Oneka Place development. New drainage and utility easements will be placed on the lots at the time the final plat is recorded. She explained that staff was comfortable with the request to vacate the drainage and utility easements and recommend the City Council approve the notice to vacate the drainage and utility easement. Weidt opened the public hearing. After receiving no comments, he closed the public hearing. Haas made motion, Klein seconded, to approve the notice to vacate the drainage and utility easement. All Ayes. Motion carried. Approve Appointments of Hopkins Schoolhouse Committee Members At its July 2, 2018 meeting, Council approved the formation of a committee to work on issues related to the Hopkins schoolhouse, specifically to consider a grant application to put the structure on the Historical Register while exploring private public partnerships. The seven - member committee is to be made up of one member of each of the commissions, a staff member, and two residents. Each commission has selected a member, and staff continues to work on finding a second resident to serve. Staff recommended Council select a Council member to be on the committee and appoint EDA Commissioner Cindy Petty, Parks Commissioner Cathy Arcand, Historical Commissioner Cynthia Schoonover, Planning Commissioner Matthew Derr and Hugo City Council Meeting Minutes for August 6, 2018 Page 7 of 11 resident Lynette Anderson, and one more resident, yet to be determined, to the Hopkins Schoolhouse Committee. Klein made motion, Miron seconded, to appoint Cindy Petty, Cathy Arcand, Cynthia Schoonover, Matthew Derr, Lynette Anderson, and another resident to the Hopkins Schoolhouse Committee. All Ayes. Motion carried. Weidt made motion, Klein seconded, to appoint Council Member Mike Miron to the Hopkins Schoolhouse Committee. All Ayes. Motion carried. Concept Plan for Frenchman Lofts Community Development Intern Pierre Giguere presented a concept plan submitted by MWF Properties to develop a three story, 45-unit multifamily apartment complex with both surface and underground parking upon an 18 acre parcel. The 18 acre parcel is located northeast of Festival Foods within Frenchman Place. The development would be known as Frenchman Lofts. The site contains wetland that will require a delineation. Rentals of the units range from $660 - $1200. Pierre talked about the building design and the recommendation from staff to make some change to comply with the City's multi -family design guidelines. He talked about the 2030 Comprehensive Plan and the development of low and moderate income housing, stating the proposal met the R-5 zoning density per acre. There was discussion on water reuse, and it was recommended it be incorporated into the plan if possible. Council liked the underground parking and the location. Chris Stokka from MWF Properties properties replied to the water reuse suggestion stating he would talk to his team to see if it can happen. He stated that, as part of the development, they participate in the Green Communities, and it would help as part of that. There was discussion on the Section 42 Tax Credits. Stokka stated they will have a good idea in the next month whether they will receive them. These credits are received from the federal government if the development scores high enough by the County CDA. In return for those tax credits, they cannot exceed certain income levels. Stokka asked how the Council would feel about a change in the type of application to a Planned Unit Development instead of a Conditional Use Permit due to the fact they had considered putting a larger development there, but wetlands reduced their buildable acreage. Council agreed that this type of housing was needed and indicated they would consider a change. Approve Preparation of Ordinance Amendment for Alternate Commissioners City Administrator Bryan Bear added this to the agenda to discuss appointing alternates to serve on the City's EDA, Planning Commission, and Parks Commission. Bear stated there was work to be done to change the ordinance and likely changes to respective bylaws. Hugo City Council Meeting Minutes for August 6, 2018 Page 8 of 11 Weidt made motion, Haas seconded, to direct staff to prepare an amendment to City code to allow for alternate commissioners. All Ayes. Motion carried. Rice Creek Watershed District Manager John Waller Rice Creek Watershed District Manager John Waller had asked to address the Council to discuss watershed district taxes collected by Washington County for each municipality. Waller talked about how the money collected for the County should be spent in the County, and he asked that Council keep the pressure on the district and ask for the money. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas showed pictures of care package preparation and some of the care package recipients. Schwieters Companies had provided a lot of items, and WSB Engineering will be doing the same. He also showed pictures of Fort Hood helicopter training, Xcel Energy Burger Night sponsor, and volunteers who went to the Stillwater Army picnic. A request from widow who needed her lawn mowed was fulfilled by a Hugo Public Works employee and his son. A Gold Star Mom needed a new mower, and Hugo Equipment Company gave the family a good deal. TGK Automotive Groundbreaking Ceremony on Tuesday, August 7, 2018 City Administrator Bryan Bear informed Council that TGK Automotive Specialists and Sullivan Day Construction had invited them to the Groundbreaking Ceremony for TGK's new headquarters to be located at 13891 Forest Boulevard North (former End Zone property). The ceremony will take place on Tuesday, August 7, 2108 at 9 a.m. This had been posted as a possible meeting of the Council. National Night Out Tuesday, August 7, 2018 City Administrator Bryan Bear reminded Council a meeting had been scheduled to attend National Night Out events on Tuesday, August 7, 2018. Staff provided Council a list of neighborhood events. Lions Community Scramble Golf and YRN Fundraiser on Sunday, August 12, 2018 City Administrator Bryan Bear informed Council that the Hugo Lions Club was sponsoring a Community Scramble Golf event with proceeds going to the Hugo Yellow Ribbon Network. The event was scheduled for Sunday, August 12, 2108, at the Oneka Ridge Golf Course. Primary Election Tuesday, August 14, 2018 City Administrator Bryan Bear reminded Council the State Primary Election will take place on Tuesday, August 14, 2018. Polls will be open from 7 a.m. to 8 p.m. Voting information is Hugo City Council Meeting Minutes for August 6, 2018 Page 9 of 11 available on the MN Secretary of State's website or contact City Clerk Michele Lindau with questions on where to vote. White Bear Lake Chamber Legislative Breakfast on Thursday, August 23, 2018 City Administrator Bryan Bear informed Council they had been invited to attend the White Bear Lake Chamber Legislative Breakfast in the Oneka Room at Hugo City Hall on Thursday, August 23, 2018. This session will focus on the tariff issue and its impact on the local business community. The program begins at 8:00 a.m. with registration at 7:30 a.m. Staff recommends Council schedule this as a meeting if they choose to attend. Weidt made motion, Haas seconded, to schedule a meeting to attend the White Bear Lake Chamber Legislative Breakfast on Thursday, August 23, 2018. All Ayes. Motion carried. Reschedule Midyear Budget Workshop City Administrator Bryan Bear Council recommend Council reschedule the budget workshop on Thursday, August 23, 2018, at 9 a.m. because it was the same morning as the White Bear Lake Chamber Legislative Breakfast. Miron made motion, Klein seconded, to reschedule the budget workshop to Thursday, September 6, 2018, at 3 p.m. All Ayes. Motion carried. Reschedule September 3, 2018, Council Meeting to Tuesday, September 4, 2018, Due to Labor Day Holiday City Administrator Bryan Bear recommend Council reschedule its first meeting in September due to the Labor Day Federal Holiday. Miron made motion, Klein seconded, to reschedule the September 3, 2018 City Council meeting to Tuesday, September 4, 2018. All Ayes. Motion carried. BBO Cookout for YRN Fundraiser on Saturday, September 29, 2018 City Administrator Bryan Bear informed Council the Fry Group and eXp Realty were sponsoring a BBQ fundraiser on Saturday, September 29, 2018, from noon — 2 p.m. at Lions Park. Free BBQ ribs will be served until gone, and all donations will go to the Yellow Ribbon Network. Haas made motion, Klein seconded, to schedule a meeting to attend the BBQ Cookout on Saturday, September 29, 2018. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 6, 2018 Page 10 of 11 Fall Cleanup on Saturday, October 6, 2018 City Administrator Bryan Bear informed Council the annual Fall Cleanup was scheduled for Saturday, October 6, 2108 from 8 a.m. to noon at the Hugo Public Works Building. Fire Department Open House on Saturday, October 6, 2108 City Administrator Bryan Bear informed Council the Fire Department Open House will be held on Saturday, October 6, 2018 from 11 a.m. to 3 p.m. The Open House will include the Fearless Firefighter Fun Run 5K at 10 a.m. Registration begins at 9 a.m. Weidt made motion, Haas seconded, to schedule a meeting to attend the Fire Department Open House on Saturday, October 6, 2018. All Ayes. Motion carried. Schedule City Wide Bus Tour for Saturday, October 6, 2018 City Administrator Bryan Bear recommended Council schedule the Citywide Bus Tour for Saturday, October 6, 2018, to begin at 10 a.m. The City holds a bus tour annually for commission members, legislators, and interested residents. This will be the City's 13'h bus tour. The starting place was yet to be determined. Miron made motion, Haas seconded, to schedule the bus tour for Saturday, October 6, 2018, at 10 a.m. All Ayes. Motion carried. Notice of Vacancy on Brown's Creek Watershed District City Administrator Bryan Bear informed Council that Washington County had notified the City that the term of office for two Brown's Creek Watershed District board members will expire on October 21, 2018. State Statute provides that the County Board select watershed district managers from lists of nominees submitted by the municipalities. Anyone interested in serving on the Brown's Creek Watershed District should contact City Hall. Adjournment Klein made motion, Miron seconded, to adjourn at 8:55 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau Hugo City Council Meeting Minutes for August 6, 2018 Page 11 of 11 City Clerk 00 14669 Fitzgerald Avenue North - Hugo, MN 55038 PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas Minutes HUGO CITY COUNCIL MEETING TGK GROUNDBREAKING 13891 FOREST BOULEVARD N. TUESDAY. AUGUST 7 — 9 A.M. The Hugo City Council attended the groundbreaking for the new headquarters of TGK Automotive Specialists. Refreshments were served after a brief ceremony. Respectfully Submitted, 00 14654 Fitzgerald Avenue North - Hugo, MN 55038 PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas Minutes HUGO CITY COUNCIL MEETING NATIONAL NIGHT OUT TUESDAY, AUGUST 7, 2018 National Night Out was held the evening of Tuesday, August 7. The Hugo City Council was provided a list of events in 12 different neighborhoods throughout the City. The Council met with residents at several of these events and will share comments with staff and each other. Respectfully Submitted, City of Hugo Claims August 20, 2018 G. 1 Vendor Invoice Amount Description Department Alert -All Corp. 218070119 $ 720.00 Fire Department Open House Supplies Fire Dept Alex Air Apparatus Inc INV-37075 $ 192.00 SCBA Cylinder Repairs Fire Dent Alex Air Apparatus Inc INV-37129 $ 6,480.00 Veridian Turnout Coats & Pants Fire Dept American Test Center 2181681 $ 400.00 Safety Inspection - Ladders Fire Dept Aspen Mills 220307 $ 139.60 EMS Pants, Shirt & Belt Fire Dept Aspen Mills 220946 $ 250.90 EMS Pants, Boots & Belt Fire Dept Aspen Mills 220947 $ 37.70 Embroidery Fire Dept AutoNation Inc 457486 $ 95.00 Repairs - Unit #110 Parks Dept Bound Tree Medical LLC 82934759 $ 268.52 Medical Supplies Fire Dept Century Link 651 426-8763 $ 64.78 911 Emergency Line Administration Cintas Corporation July $ 558.52 Cleaning Supplies Various Cintas Corporation July $ 1,476.63 Uniform & Floor Mat Services Various Cintas Corporation July $ 885.43 Supplies & Floor Mat Services Fire Dept Comcast 909198036 $ 486.00 Business Internet (August) Administration Comcast 909198036 $ 486.00 Business Internet Au just, Public Works Connelly Industrial Electronics 11073 $ 4,095.75 Tech Labor & Parts - Well No. 6 Water Utility Core & Main LP J145679 $ 204.05 Charging Base for Handhelds Water Utility Earl F. Andersen 0118142-IN $ 383.75 Street Sian Plates Street Dept Earl F. Andersen 0118122-IN $ 160.35 Do Not Enter & No Left Turn Signs Street Dept Forest Lake Na;-.a July $ 1,372.99 Auto Parts and Shop Supplies Various Game Time PJI-0090249 $ 132.32 Trapeze Rings & Hardware - Oneka Parks Dept Gene's Disposal Service Inc 328597 $ 1,654.33 July Waste Hauling - PW Facility Public Works Gene's Disposal Service Inc 328597 $ 163.45 July Waste Hauling - Fire Station Fire Dept Gene's Disposal Service Inc 328597 $ 72.98 July Waste Hauling - City Hall Gen Gov't Bldgs Gc ,her State One Call 8070464 $ 423.90 July Service Charges Water & Sewer Greeder, Dave CLAIM $ 272.48 Work Boot Reimbursement Street Dept Halverson -Boyd, Gretchen CLAIM $ 20.90 Tour de Hugo Supplies Parks Dept Halverson -Boyd, Gretchen CLAIM $ 10.00 Tour de Hugo Facebook Boosts Parks Dept Hawkins Inc 4329984 $ 5,611.24 Water Chemicals Water Utility Hugo Equipment Company 129257 $ 103.76 Parts - Units #309 & #318 Parks DeA Hugo Equipment Company 129550 $ 232.99 Parts - Unit #309 Parks Dept Hugo Equipment Company 130135 $ 58.97 Parts - Unit #338 Parks Det Hugo Equipment Company 130458 $ 2,359.29 Parts - Unit #318 Parks Dept Hugo Equipment Company 130576 $ 35.97 Parts - Unit #338 Parks Dept Hugo Equipment Company 130521 $ 2,026.09 Parts - Unit #324 Parks Dept Hugo Equipment Company 130789 $ 13.99 Parts - Unit #207 Sewer Utility Hugo Equipment Company 130562 $ 289.98 Parts - Unit #338 Parks Dept Hugo Equipment Company 130842 $ 130.58 Parts - Unit #318 Parks Dept Hugo Equipment Company 130779 $ 22.99 Parts - Unit #318 Parks Dept Hugo Equipment Company 130902 $ 5.99 Parts - Unit #207 Sewer Utility Hugo Equipment Company 130902 $ (13.99) Parts - Unit #207 • Returned) Sewer Utility Hugo Feed Mill 54565 $ 8.98 Hardware Street Dept Hugo Feed Mill 54803 $ 14.47 Cleaning Supplies Public Works Hu--io Feed Mill 32783 $ 4.99 Hardware Water Utility Hugo Feed Mill 33097 $ 6.49 Raingarden Supplies Gen Gov't Bld- s Hugo Plumbing & Puma Service Inc _ 7504 $ 500.00 Sewer Line Cleanout (Hanifl Shelter) Parks Dept Ideal Service Inc 9475 $ 130.65 Install Thermostat - Well No. 6 Water Utility Ideal Service Inc 9475 $ 96.67 VFD Drive Maintenance - Well No. 6 Water Utility Ideal Service Inc 9475 $ 96.67 VFD Drive Maintenance - PW Building Well Public Works Innovative Office Solutions LLC IN2155904 $ 259.05 Pocket Folders, Pens, Pencils, Etc Administration Innovative Office Solutions LLC IN2155904 $ 179.95 Copy Paper Administration Innovative Office Solutions LLC IN2155904 $ 29.78 Breakroom Supplies Gen Gov't Bldgs Innovative Office Solutions LLC SCN-075196 $ (137.51) Breakroom Supplies (Returned) Gen Gov't Bldgs Innovative Office Solutions LLC SCN-075204 $ (38,50) Monitor Riser (Returned) Finance Dept International Link LLC 994 $ 1,598.78 Suction Tubes, Hose, Etc - Unit #209 Sewer Utility Interstate Battery System of Minneapolis 110042104 $ 287.85 Batteries Public Works Jefferson Fire & Safety Inc 248832 $ 75.60 Road Flares Fire Dept Johnson/Turner July $ 4,556.00 July Prosecution Fees (Flat Fee) General Legal Johnson/Turner July $ 294.95 July Disbursements ( Prosecution Costs? General Legal _ Johnson/Turner _ July $ 3,527.25 July Civil Legal Fees - See Attached Breakdown General Legal Juba, Rachel CLAIM $ 63.07 Breakroom Supplies (Amazon) Gen Gov't Bldgs Juba, Rachel CLAIM $ 15.99 HDMI Cable for Council Chambers (Amazon) Audio/Video Kath Fuel Oil Service Co. _, 12320094_ $ 5,782.05 July Unleaded Gas & Diesel Purchases Various Knowlan's Super Markets Inc 3380 $ 9.98 Election Judge Training Supplies Elections Knowlan's Super Markets Inc 4419 $ 11.97 Soft Drinks for Lobby Machine Gen Gov't Bldgs Knowlan's Super Markets Inc 6086 $ 29.61 Meeting Supplies Fire Dept Knowlan's Super Markets Inc 8281 $ 4.39 Soft Drinks for Lobby Machine Gen Gov't Bldgs Landform 27709 $ 354,75 2040 Comp Plan Planning & Zoning Lawson Products 9306012702 $ 40.66 Bulk Hardware Su prlies Public Works Page 1 Loffler Companies Inc 2873052 Martin -McAllister 11826 Martin -McAllister 11826 Menards 88795 Menards 88802 Menards 88335 Minnesota Cleaning Services Inc 08181306 Minnesota Cleaning Services Inc 0818P07 Minnesota Cleaning Services Inc 0818P07 Minnesota Cleaning Services Inc 08181308 Minnesota Cleaning Services Inc 0818P08 Minnesota Recreation & Parks Assoc Registration MN State Colleges and Universities 4348 NAC Mechanical Corp 151019 NAC Mechanical Corp 151194 NAC Mechanical Corp 151236 Northern Door Company 62573 Olson's Sewer Service Inc 86826 OPG-3 Inc 2769 Oxygen Service Company 3412747 Performance Plus LLC 5157 LF Performance Plus LLC 5157 LF Performance Plus LLC 5170 LF Press Publications 600982 Press Publications 600983 Promotional Concepts 238401 Rapid Press Printing & Copy Center Inc 51782 Rapid Press Printing & Copy Center Inc 51731 Rehbeins Black Dirt 8990 Rehbeins Black Dirt 9000 Rehbeins Black Dirt 9024 Ricoh USA, Inc 100885192 Ricoh USA, Inc 100885192 Sam's Club 64215 Schifsky (T.A.) & Sons Inc 63287 Schroeder Process Automation LLC 1354 Signature Lighting Inc 1140 The Sun & Country Messenger 56444 Toshiba Financial Services 68601543 US Bank 5068883 Verizon Wireless 9812179034 WSB & Associates June Your Membership.com. Inc R35293689 Total Claims for August 20, 2018 City of Hugo Claims August 20, 2018 G. 1 253.80 August Copier Service Payment Administration 500.00 Public Safety Assessment - William Lusk Fire Dept 500.00 Public Safety Assessment - Timothy Olson Fire Dept 17.94 Fire Department Supplies Fire Dept 17,96 Cleaning Supplies (Hanifl) Parks Dept 143.39 Corrugated Tubing Sewer Utility 605.00 July Cleaning Service Gen Gov't Bldgs 500.00 July Cleaning Service Public Works 225.00 July Cleaning Service Fire Dept 100.00 July Cleaning Service - Hanifl Parks Dept 132.30 Additional Cleaning Service - Hanifl Parks Dept 370.00 Conference Registration - Shayla Denaway Parks Dept 99.00 BLS Provider Course Cards Fire Dept 462.00 HVAC Repairs Public Works 876.77 Water Heater Repairs Public Works 673.18 HVAC Repairs Gen Gov't Bldgs 279.00 Garage Door Repairs Public Works 520.00 PW Facility Septic System Pumping Public Works 12,000.00 Laserfiche Support Administration 23.56 Welding Supplies Public Works 261.00 Pre -Placement Medical & Screenings - Lusk Fire Dept 261.00 Pre -Placement Medical & Screenings - Jorgenson Fire Dept 306.00 Pre -Placement Medical & Screenings - Olson Fire Dept 43.44 Ordinance 2018-488 Ordinances/Proceedings 21.72 Voting Equipment Testing Notice Elections 87.64 Tour de Hugo Supplies Parks Dept 185.00 Tour de Hugo Postcards Parks Dept 88.00 Tour de Hugo Supplies Parks Dept 108.00 Black Dirt - Frog Hollow Park Special Parks Fund 108.00 Black Dirt Parks Dept 162.00 Black Dirt Sewer Utility 123.18 Copier Lease Payment Public Works 11.15 Overage Charges Public Works 152.16 Breakroom Supplies Public Works 183.04 Asphalt Street Dept 1,338.95 Tech Labor & Parts - Well No. 3 Water Utility 375.43 streetlight Repairs Street Dept 90.00 Tour de Hugo Advertisement Parks Dept 175.23 August Copier Lease Payment Fire Dept 500.00 Paying Agent Fees Sinking Fund 675.40 Cellular Phone Charges Fire Dept 58,747.25 Engineering Fees - See Attached Breakdown Various 149.00 Job Advertisement - City Assessor Proceedings 132,642.26 Page 2 JOHNSON/TURNER LEGAL August 14, 2018 City of Hugo Attn: Ron Otkin 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of July 31, 2018. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER Carpenter Property Purchase General 2018 White Bear Lake Restoration Litigation Prosecution TOTAL NOW DUE: MATTER I.D. 12-2359-027 18-2359-050 13-2359-032 12-2359-024 SUBTOTAL_ $1,257.00 i :� i ,U--)U. i 5 $1,219.50 $4,850.95 $8.378.20 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSON/TURNER LEGAL f 57 D K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206 / Forest Lake, MN 55025 / p 651.464.7292 f 651.464.7348 / johnsonturnercom FOREST LAKE / LAKE ELMO / WOODBURY / BLAINE Y LL µ 3 m .O a om c '# c'Ic c c c c'cYYc°e c c e c c�c c W c R c c c c R W R W W W R I R R R R R R R W R R R c mm m m m m m m GO m m m m m m m m m m m m m ti ti ti L. 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O W r M. t0 'It A M Iq M •1' M O N 0 N O N A V r 6 n M 00 Co r M m a 00 00 COr M 0 N r r N r !rV N 1 co- n f0 t0 w w 'w w w w w w w w w w w w w w w w w w w 3 N T T T T T T T T T A T A f Z J Z 7 Z Z Z 7 Z 7 Z Q, Z 7 Z 7 Z Z 7 7 Z 7 Z 7 Z 7 Z '� Z 7 Z 7 Z 0 0 0 0 0 0 S S 2 2 S 2 2 S� S S S S 2 2 x 2 2 2 Y Y IL N H O O O N O I O GO O ItY O d f'0 O� O O '� t0 O O N A Itf N .1 n O r 0 O O O N O O N N h n to In � .r m IV : C�1 1t1 C n Of M t0 O 'V' G 00 N t�! m 0 pH I to W 'Q tV M A V �n I IO I M <n o r N o f0 e r M a O N n� m r M r t0 M r r N W t0 r O n r t0 OI (0 to N to M N e tD n O as C Io M a A 0 10 r m m Cl) t0 E4f w w w w w w w Vs w w w w w w tR w w w w w w w i A A m G L v 0 'O N W A. 0 C M N E W N R W m E ` a a 'a r a 0 IL R c N? c m c c R m e _ c c c c OC _e YI C 4 3 s rmrt tam ti E 0 -C E uuu W W W WW2 n H o All in O O O O O o O CS, ooqqq O O On O O e O, O Q O ° O q NN O 01 O O M0 A OM IN NCf 0 n 0! n o0 A 00 } O O n y O 0 O M Cl) N •1' w c" W ,CD to O im 00 Ol. N r N Ql N d` e Q g 4 1 '4 4 2 4 g q c q o q q o 0 6 0 0 d: d o � � � oc � � � o � � o: � o o: � � a o o I � m 0 m Y c m tp R L6 =c 0. SO 7 Z y C r a_ W Y m ® V 9 a W f o a == L a E w a 3 m N d c W E ® C W = em- N CIL 3 a C m e 7€ o w Y�p a> Cc w C1 c c ym W a. e6 m E o ro® c e c ��j (Am a m® Y E mm m aEi N° € m m m m J J `m o o m s a wN C9 J 0. v -00 m m E 009 o N eC7 N 0t7 oU' U 0 9 '(O7 aC7 0 Oa �C9 tO O I O. I 0 0 0 O . O I O O 0 0 OZ�UI 0 - 0 0 1609? to7 U' C�YmOm'.x CO9 (c7 CC7 Is I am x xxxxxx x x x x x x x Agenda Number: G.3 CITY OF HUGO CITY COUNCIL AGENDA REPORT TO: Bryan Bear, City Administrator FROM: Pierre Giguere, Community Development Intern SUBJECT: Joshua Kent and John and Mary Distler. Property Line Adjustment for properties located west of Keystone Avenue and north of 170`h Street. DATE: July 20, 2018 for the City Council Meeting of August 20, 2018 REVIEW DEADLINE: September 17, 2018 ZONING: Agricultural (AG) LAND USE: Agricultural (AG) 1. DESCRIPTION OF REQUEST: The applicants are requesting approval of a property line adjustment for the properties of 17300 and 17260 Keystone Avenue N. Parcel A is 5 acres and parcel B is 15 acres in size. The applicant is proposing to adjust the common property line between the properties. This adjustment will result in Parcel A totaling 10 acres and Parcel B totaling 10 acres. 2. ANALYSIS: Section 90-339 of the City's Comprehensive Land Use Regulations states that, "where adjacent property owners desire to adjust their mutual lot line without creating a new parcel or lot of record, they may request a property line adjustment." Subd. (2) of this section further states that, "where the adjustment of the property line between two properties retains or causes both properties to be in conformance with the City's Comprehensive Land Use Regulation, the Zoning Administrator shall provide the application to the City Council for administrative review and consideration." Page 2 Findings Staff finds that both properties are in compliance with all applicable regulations in the City Code and will continue to comply after the property line adjustment. 4. RECONMMNDATION: Staff recommends approval of the attached resolution approving a property line adjustment for Joshua Kent and John and Mary Distler. Attachments: 1. Site Map 2. Survey 3. Approving Resolution N Kent and Distler Site Map Property Line Adjustment w yE }- _ r '+ 4 X. • � e S00'20'37'W 657.52 _ cv u; m o v w• m m . m vi W- x—x—x 27.5 x—x—x x— _ 330.00 ^ompoew oW >c�>j 0 �� o O Old Fence jq 9 N m .Z� 0o M a o 0 D O V w o 'o' O m N w.Ni O� o V Co 70 o � w m u D a'n o CD m o ? (D Tc' o Mooac w v .Iq. � A' c 0 Z 3�m" »o ° 0) D n p n 01 W w N O cD a v 0 ww O o W o V C O u° c m N -0x N 3�0�mmo 4 o g o � o .a �a � rt�io � TTv x 'o a N D z rD < C %.m ^o Go m m W CD Tp- J^ 13 N a{{ff! j �9 -+m MCz . O m Existing Property Line . \A RI m, S00'39'26"W c ¢'o P m a T 330.00 �} " ? W G (WN N f D 14v 6 U C m ON N O s., 9 D 3 q A o D � J m y o J m, � m ..vM jo �6 Y O) D U�Dn O- D a f m O I o _ J O � o w O CD _ 67-� �3 N) C. `Sv s CD !P D CD < P m •0 1 — — — — — 1 I — — — — — — — ° ` 1 327.69 330.00 i U o T a a_ S00'39'26'W S00739'26'W ° Am C3 _ ` Keystone Avenue - q o 33' Rood Easement II p CD7 yy 0 9 — C C ° m N O 3 � o � RESOLUTION 2018 APPROVING A PROPERTY LINE ADJUSTMENT FOR JOSHUA KENT FOR PROPERTIES LOCATED AT 17300 KEYSTONE AVENUE N AND 17260 KEYSTONE AVENUE N WHEREAS, an application has been filed by Joshua Kent that requests approval of a property line adjustment for properties located west of Keystone Avenue and north of 170t' Street. WHEREAS, the proposed lot line adjustment would result in two parcels described as follows: (See Attached) WHEREAS, the City Council has fully considered the request for the property line adjustment. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the property line adjustment for Joshua Kent ADOPTED by the City Council this 20'h day of August, 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk 6.H r CITY OF EST.1906 To: Hugo City Council From: City Clerk Michele Lindau Special Event Permit Memorandum Date: August 15, 2018 for the City Council Meeting on August 20, 2018 Re: St. Andrew's Lutheran Church Family Block Party on September 9, 2018 1. BACKGROUND A Special Event Permit application has been submitted by Pastor Brian Norsman of St. Andrew's Lutheran Church (The Depot Church) to hold an outdoor event on Sunday, September 9, 2018, at the Oneka Elementary School. A Special Event Permit approved by Council is required because there may be up to 200 people in attendance, and there will be amplified sound. 2. DESCRIPTION OF EVENT The event will be a free outdoor service held from 4-7 p.m. and will include food truck, vendors, and kid's activities including inflatables. Local musicians will be performing on a small stage. 3. CONDITIONS The applicant has provided the City the completed permit, signed Hold Harmless Agreement, and permit fees. hi accordance with this permit, the applicant shall conduct the event as described on their application and herein in addition to the following conditions. Prior to the Event 1. All tents, stages, and inflatables will be installed per manufacturer's instructions. During the Event 2. No alcohol will be served. 3. Inflatables will be monitored by an adult. 4. Weather conditions will be monitored during the event and delays/cancellations will be determined by the responsible person. 5. All signage for the event will remain on the Oneka Elementary property unless approved by the City. After the Event 6. Inflatables will be deflated immediately after the event to prevent unsupervised use. 7. Applicant will properly dispose of all trash generated as part of this event. 4. CONCLUSION/RECOMMENDATION: Event organizer has agreed to the above conditions, and staff recommends Council approve the Special Event Permit for St. Andrew's Lutheran Church (the Depot Church) on September 9, 2018. Minor changes to this permit may be approved by City staff. Changes staff deems to be significant will require Council review and approval. 2 e i CfTY OF 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 www.ci.hugo.mn.us ,HUGO EST.1906 Special Event Permit Application Procedures for processing special event permits are found in Hugo City Code Chapter 90, Section 90-37.2. Any individual or organization holding an event or temporary use of a property which includes erecting temporary structures, offering food/beverages, or affecting traffic or parking requires a special event permit. Outdoor events, tent sales, employment fairs, celebrations, or similar special events are subject to this ordinance and require a special event permit. Applicant (Applicant will receive all correspondence from the City): Contact Person: Brian Norsman, St. Andrew's Lutheran Church (The Depot Church) Address 900 Stillwater Road Phone 651.762.9176 Signature of Applicant Event Information City Mahtomedi State MN Cell 651.276.1992 Email bnorsman@saintandrews.org Type of Event Family Block Party at Oneka Elementary School Address: 4888 Heritage Parkway North; Hugo, MN 55038 Property Owner/Manager: Contact Person: Jon Anderson, Facilities Manager White Bear Lake School District Address 4855 Bloom Avenue Phone 651-407-7503 Cell Date 8.6.18 Date: 9.9.18 HE _ City White Bear Lake State, _MN Zip 55110 Email facilities@isd624.org Description of Event -Please review the items on the check list on the back of the application for information that is required to make this application complete. If there is not enough room below to describe the event please submit on a separate sheet of paper. Please see attached sheet for Description of Event For Office Use Only Fee Paid !S Date (?� - I" ❑Yes ❑ No ❑Yes with conditions below City Council Meeting Date Clerk Signature Conditions: Special Event Permit Family Neighborhood Block Party Oneka Elementary School Sunday, September 9 4-7 pm • Family Neighborhood Block Party with a small farmers market with local artisans, kids activities, and gentle accoustic background music. 3 or 4 inflatable Jumpy Jumps will accompany the event for kids of all ages. • Location: Oneka Elementary School grounds outside near parking lot and fields • Time Frame: 4-7 pm on Sunday, September 9 at Oneka Elementary School • Food: No alcohol, but a few food trucks to sample food for for purchase for families, as well as a few local artisans and farmers • Admission Fee: No admission fee —FREE • Anticipated attendance: 150-200 people? • Restrooms: School will be open for public restrooms and water • Medical Personnel: A medically trained nurse will be on hand with a first aid area • Sound: There will be a small stage with amplification and soft accoustic music in the background from a few vocalists and accoustic guitar • City Services: NO anticipated need for city services, equipment, or personnel. • Parking: should be ample for the event in the Oneka Elementary School parking lot with no need for restriction of parking or traffic patterns in the neighborhood • Signs/Banners/Balloons: There will be a few signs on the entrances to the parking lots of the Oneka Elementary premises. A banner will be near the entrance to the activities. No balloons will be used. Hold Harmless Agreement The Owner and Permit holder shall hold harmless, indemnify and defend the City of Hugo, its employees, agents, independent contractors and insurers from all claims, demands, suits, damages including reasonable attorneys fees incurred by the City, which arise from or relate to the Owner and Permit holder's activities whether or not suit is commenced.. &,(d / IF Property Owner Signature Date �Aro. C� Permit Holder Signature Date W Agenda Number G.5 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Rachel Juba, Community Development Director SUBJECT: Scott Kersten: Conditional Use Permit for the property located at 15587 Forest Boulevard North. DATE: August 16, 2018 for the City Council Meeting on August 20, 2018 COMPREHENSIVE PLAN: Commercial (COM) ZONING: General Business (C-2) REVIEW DEADLINE: August 20, 2018 (60-days) 1. PLANNIG COMMISSION UPDATE: At its August 9, 2018, meeting the Planning Commission held a public hearing and considered the request. There was one resident that spoke during the public hearing and stated that all of her questions were answered during the presentation and that she likes that the application is willing to screen the view of the cars stored in the back of the building. The applicant addressed the Commission stating that he is looking forward to consolidating his properties into one location. The Planning Commission unanimously recommended approval of the conditional use permit for auto sales, auto body repair shop, and outdoor vehicle storage at the property located at 15587 Boulevard North. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a conditional use permit (CUP) for auto sales, auto body repair shop, and outdoor vehicle storage at the property located at 15587 Boulevard North. 3. BACKGROUND: The applicant currently owns Kerstens Auto Sales at the properties located at 14057 Forest Boulevard North and 5725 148t' Street. The applicant has stated his desire is to combine the two Page 2 properties into one. He would like to use the site at 15587 Forest Boulevard for the business. The business would include cleaning and repairing vehicles in the building and storing vehicles on the east parking lot of the building. Vehicles will also be stored in the building in the warehousing area. He is also requesting to conduct wholesale vehicle sales and a small amount of retail vehicles sales on the property. The building totals approximately 18,000 square feet and was formally used by a manufacturing business known as Micra Manufacturing. The applicant currently has a purchase agreement on the property. The business would have approximately 6-9 employees. Some employees will be doing body work on the vehicles, such as buffing, cleaning, and small mechanical work, with others doing the necessary clerical work in the office. The business would also involve vehicle sales between dealer to dealer and a small amount for retail sales, only by appointment. The property will not be used as an auto sales lot, all cars for sale will be stored indoors. The auto sales portion of the CUP, will simply allow the applicant to conduct wholesale vehicle sales and a small amount of retail sales. The business hours will be approximately from 7 am to 5 pm. The way that the business will work is a pick-up truck will load and/or unload three vehicles at a time. They will pick up and drop off the vehicles at the site on the north side of the property where the gate is located. When the cars are unloaded they will be either placed inside the building for cleaning and repair or temporarily stored in the east parking area before they are cleaned or repaired. The large vehicle haulers that can hold many vehicles will not be allowed to access this site. 4. CONTEXT: A. Surrounding Land Use and Zoning The properties to the north and south are zoned General Business (C-2) and are occupied with industrial uses. The property to the east is zoned Single Family Detached Residential (R-3) and is a vacant parcel. The property to the west, across highway 61, is zoned Single Family Detached Residential (R-3) and is occupied by the Creekview Preserve residential neighborhood. 5. ANALYSIS: Parking The parking section of the City Code outlines the required number of parking based in the use and square footage of the building. The applicant has stated there are three uses, office, auto repair/service, and vehicle storage/warehousing. Based in the use and square footage of each use the site shall have 31 parking spaces. The applicant is showing 31 parking spaces on the plans. There are 14 spaces in the front on the west side of the building and 17 parking spaces on the east side of the building. The 17 spaces are shown in the vehicle storage and staging area and will be used as proof -of -parking to be constructed at any time deemed necessary by the City. The applicant complies with the parking requirements. 2 Page 3 Lighting/Signage The applicant will be using the current lighting on the property and building and no additional lighting will be added. The applicant will be required to apply for a sign permit, is signage is proposed to be installed. The applicant shall meet all ordinance requirements under Section 90-265 of the City Code. The existing sign on site, by itself, does not meet the sign ordinance. Fencing and Screening The area where the vehicles will be stored on the west side of the property is proposed to be fenced. The applicant has stated that he would install landscaping along the south property line to further buffer from the residentially zoned property to the east. Alternatively the applicant could install a privacy fence along the south side. Staff will continue to work with the applicant on the landscape plan and screening method. A. Conditional Use Permit General Standards The Planning Commission must review the application for a conditional use permit with the standards provided in Section 90-37 of the City Code. Staff used these standards to review the application and found that the request meets the applicable standards as follows: 1. The proposed use is permissible by law. The auto sales, auto body repair shop and outdoor vehicle storage may only be permitted in the General Business (C-2) district by a CUP, but is otherwise permitted by law. 2. The proposed use is keeping with the spirit and intent of the ordinance. The use is allowed in the General Business (C-2) district and will keep with the spirit and intent of the ordinance, which is intended to provide a location for commercial businesses. 3. The proposed use is compatible with the City's Comprehensive Plan, and the character of the surrounding area. The use is consistent with the character of this General Business zoning classification. The City's Comprehensive Plan identifies this area as Commercial, however the uses in the area are industrial uses. The character of the area will not change noticeably, since the prior use was manufacturing business that included outdoor storage. 3 Page 4 4. The proposed use has adequate drainage, water supply, electrical, gas, and sewage treatment facilities. Staff does not foresee any problems with utilities or drainage since there is not construction going on that will alter the site. 5. The proposed use has adequate road access. The use has adequate access onto Highway 61. 6. Technical Evaluation of Floodplain. The use is not located within the floodplain. 7. The proposed use should not increase the potential for flood damage. The use is existing and does not obstruct the floodplain or increase the potential for flooding. 8. The proposed use will not damage or reduce the benefits the public receives from public waters. The use does not damage or reduce the benefits from any public waters. 9. The use of watercraft on public waters. The use does not involve the use of watercraft. 10. All structures shall be screened from view ofpublic waters. The use is screened and is not visible from any public waters. 11. Wetland impacts. The use does not impact any wetlands. 12. All state and local permits shall be acquired for the conditional use. The applicant will be responsible for obtaining all state and local permits. 13. Adequate screening and buffering from non -compatible uses and public rights -of -way. The vehicle storage area will be adequately screened from adjacent residential uses and public right-of-ways. The applicant has stated that he would install landscaping along the south property line to further buffer from the residentially zoned property to the east. Alternatively the applicant could install a privacy fence along the south side. 4 Page 5 6. CONCLUSION/RECOMMENDATION: Staff finds that the proposal meets the requirements necessary for the Planning Commission to approve a conditional use permit. Staff recommends approval of the conditional use permit for auto sales, auto body repair shop, and outdoor vehicle storage at the property located at 15587 Boulevard North. ATTACHMENTS: 1. Location map 2. Conditional Use Permit 3. Resolution 4. Applicant Narrative 15587 Forest Blvd Site Map N W E Site .X iiT i,yell- �. -011 rr -X4F INN �. - �,_„--.•ram"- Ire �,&A 3 --_.c —Ij Legend Right —of —Way Parcel —Boundary CITY OF HUGO CONDITIONAL USE PERMIT DATE OF APPROVAL: August 20, 2018 ADDRESS FOR WHICH CUP IS GRANTED: 15587 Forest Blvd N LEGAL DESCRIPTION: See Attached (Exhibit A) OWNER: Scott Kersten ZONING DISTRICT: General Business (C-2) THIS CUP ALLOWS FOR THE FOLLOWING: Auto sales, auto body repair shop, and outdoor vehicle storage, all in accordance with the site plan dated July 19, 2018 (Exhibit B) THIS CONDITIONAL USE PERMIT IS APPROVED SUBJECT TO COMPLIANCE WITH THE FOLLOWING SPECIAL CONDITIONS: 1. Outdoor vehicle storage is limited to the fenced in area in accordance with the site plan (Exhibit B). 2. Large vehicle haulers that hold more than three vehicles shall not be allowed to access the site. 3. When vehicles are being loaded or unloaded the haulers shall not block traffic. 4. The loading and unloading of vehicles shall not occur between the hours of6pmand 7am. 5. The business shall only be in operation Monday through Saturday. 6. All vehicles that are for sale shall be located inside the building. 7. The parking spaces shown in the vehicle storage area on Exhibit B shall be reserved as deferred parking. At any such time deemed necessary by the City, the property owner shall stripe the parking spaces and relocated the exterior storage. 8. The applicant shall apply for a sign permit for any signs on the property for review and approval by City staff. 9. Prior to the issuance of a building permit, the applicant shall comply with the following: a. A landscape plan/screening method plan shall be reviewed and approved by staff. Tom Weidt, Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this day of , 2018, before me, a Notary Public, personally appeared Tom Weidt of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and Tom Weidt acknowledge said instrument to be the free act and deed of said City of Hugo. Notary Public Dated: , 2018. Scott Kersten ) SS. STATE OF MINNESOTA COUNTY OF WASHINGTON On this day of , 2018, before me, a Notary Public within and for said County, personally appeared Scott Kersten, to me known as the person described in and who executed the foregoing instrument, who stated that they are the owners of the property this permit applies to, and acknowledged that they executed the same as their free act and deed. Notary Public This document was drafted by: City of Hugo 14469 Fitzgerald Ave N Hugo, MN 55038 EXHIBIT A The North 95 feet of the following described parcel: Commencing at the intersection of the Easterly right-cf-way line of U.S. Highway No. 61 and the East-West Quarter line of Section 17, Township 31, Range 21, Washington County, Minnesota; thence Northeasterly along said right-of-way line a distance of 146.00 feet to the point of beginning of the parcel to be described; thence continuing Northerly along said right-of-way line a distance of 217.21 feet; thence Easterly, deflecting to the right at an angle of 77 degrees 45 minutes a distance of 567.09 feet to the Northwesterly line of N.S.P. Company transmission One right-of-way as described in Book 60 of Deeds, Page 553; thence Southwesterly along said right-of,Arey a distance of 261.66 feet to the North line of a tract described in Book 136 of Deeds, Pages 552- 563; thence Westerly a distance of 406.39 feet to the point of beginning, located within the Northeast quarter. Absftd Property jW42o471.DOa-1i SKETCH FOR TRIPLE N/ GUSSET PART OF NE 1/4—SEC. 17, T. 31 N., R. 21 W., WASH. CO., MN IMPERVIOUS CALCULATIONS: TOTAL LOT AREA: 50,483 S.F. TOTAL PROPOSED IMPERVIOUS: 39,648 S.F IMPERVIOUS PERCENT. 78.5% E TING BITUMINOU Gate 1� I / '' 6l x i i 1 IJ r J Employee Parking EXISTING BUILDING 1 1 (FF=935.7) D N Exhibit B BUILDING USE: TOTAL BUILDING AREA: 17,800 S.F. OFFICE AREA: 200 S.F. WAREHOUSE AREA: 12,400 S.F. MANUFACTURING AREA: 5,200 S.F. PARKING REQUIREMENTS: ' OFFICE AREA: 3 PLUS 1 PER 200 S.F. WAREHOUSE AREA: 1 PER 1,500 S.F. FLOOR AREA MANUFACTURING AREA: 8 PLUS 1 PER 500 S.F. PARKING CALCULATIONS: OFFICE AREA: 4 SPACES REQUIRED WAREHOUSE AREA: 8 SPACES REQUIRED MANUFACTURING AREA: 19 SPACES REQUIRED TOTAL REQUIRED: 31 SPACES HULT & ASSOCIATES, INC. SURVEYORS, ENGINEERS, & WETLAND SPECIALISTS FOREST LAKE, MN Received DATE: 1 /9/2006 City of Hugo July 19, 2018 NOIRTH GRAPHIC SCALE _.� — 40 1 INCH = 40 FEET 4 Fenced Area —Fr MLANInSCAPNO IFEA —' Vehicle Staging Area cuR' W9Nu ""TAR=`_ _ _ _ _ - 4'PROPOSE13 I FI�,TRAl1O / a BAS(N I ROp Vehicle �.,� l � P ttUNI Storage -- • / �, ,�' BUILDING I —� (20OX60.3) 1 II % ` I I 10 sbns►� RESOLUTION 2018- APPROVING A CONDITIONAL USE PERMIT FOR SCOTT KERSTEN TO ALLOW AUTO SALES, AUTO BODY REPAIR SHOP, AND OUTDOOR VEHICLE STORAGE USE ON THE PROPERTY LOCATED AT 15587 FOREST BOULEVARD NORTH WHEREAS, Scott Kersten, requested approval of a conditional use permit to allow auto sales, auto body repair shop, and outdoor vehicle storage use on the property located at 15587 Forest Boulevard North (See attached Exhibit A) WHEREAS, the Planning Commission has reviewed said conditional use permit at a duly called public hearing on August 9, 2018, and recommends approval subject to the conditions listed in the conditional use permit. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the conditional use permit for Scott Kersten to allow auto sales, auto body repair shop, and outdoor vehicle storage use on the property located at 15587 Forest Boulevard North with the following findings: 1. The auto sales, auto body repair shop and outdoor vehicle storage may only be permitted in the General Business (C-2) district by a CUP, but is otherwise permitted by law. 2. The use is allowed in the General Business (C-2) district and will keep with the spirit and intent of the ordinance, which is intended to provide a location for commercial businesses. 3. The use is consistent with the character of this General Business zoning classification. The City's Comprehensive Plan identifies this area as Commercial, however the uses in the area are industrial uses. The character of the area will not change noticeably, since the prior use was manufacturing business that included outdoor storage. 4. Staff does not foresee any problems with utilities or drainage since there is not construction going on that will alter the site. 5. The use has adequate access onto Highway 61. 6. The use is not located within the floodplain. 7. The use is existing and does not obstruct the floodplain or increase the potential for flooding. 8. The use does not damage or reduce the benefits from any public waters. Resolution 2018- Page 2 9. The use does not involve the use of watercraft. 10. The use is screened and is not visible from any public waters. 11. The use does not impact any wetlands. 12. The applicant will be responsible for obtaining all state and local permits. 13. The vehicle storage area will be adequately screened from adjacent residential uses and public right-of-ways. The applicant has stated that he would install landscaping along the south property line to further buffer from the residentially zoned property to the east. Alternatively the applicant could install a privacy fence along the south side. 14. All requirements of the conditional use permit shall be met. ADOPTED by the City Council this 20'' of August, 2018 Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk E-mm z A The North 95 feet of the following described parcel: Commencing at the intersection of the Easterly right-of-way line of U.S. Highway No. 61 and the East-West Quarter line of Section 17, Township 32, Range 21, Washington County, Minnesota; thence Northeasterly along said right-of-way line a distance of 146.W feet to the point of ginning of the parcel to be described; thence continuing Northerly along said right-of-way line a distance of 217.21 feet; thence Easterly, deflecting to the right at an angle of 77 degrees 45 minutes a distance of 567.09 feet to the Northwesterly line of N.S.P. Company transmission fine rightof-way, as described in hook 60 of Deeds, Page 553; thence Southwesterly along said right-of-way a distance of 261.611 feet to the North line of a tract described in Book 136 of Deeds, Pages 552- 563; thence Westerly a distance of 406.39 feet to the point of beginning, located within the Northeast Quarter. jOD42O471.oDpF1i EJ7/19/18 JU City of Hugo Planning Commission: Description of Request for CUP at 15587 Forest Blvd N Kersten's Auto Sales will be combining two locations into one. Operations at the site will include auto detailing, mechanical repairs and auto body repair. This facility would also serve as our location for retail and wholesale vehicle sales. Total sales for the year are around 2500 vehicles. We currently sell 95% of our inventory wholesale and 5% of our business is retail sales. All retail sales are by appointment only. Mechanical and auto body repairs will be minor type repairs. For example brake jobs, window regulators, tire replacement and suspension work. Auto body repairs would include bumper cover repairs and other small repairs. Our business involves mostly sales that are dealer to dealer and do not involve customers on the premises. In the case of retail sales, there would not be more than 1 customer on the site at any given time as these sales would be arranged by appointment. Large transport vehicles will use a different location to drop off vehicles so will not enter the site. Vehicles on the premises will be stored within the fenced area behind the building or inside the building. Parts, accessories etc.. will not be stored outdoors and the trash receptacle will be kept indoors until pick up day. There is sufficient lighting on the property as well as fencing in good condition. The business will have signage as is currently on the site. The total square footage of this building is 18000. Office space is 1200 sq/ft. Being that our office staff numbers are small we will use about 1 /3 of that space. We will use about 2000 square feet for auto detailing, 2000 for mechanical repairs and 2000 for auto body. The remaining space will be used for indoor auto storage. In regards to parking, vehicles awaiting repair or detailing will be parked behind the gated area. There will be a staging area on the north side of the building within a gated area. Vehicles parked within the staging area will be those awaiting transportation. Each employee will park in one of the 14 parking spaces on the north side of the property. See attached site map for parking detail. 6:1 Agreement Between the Town of White Bear and the City of Hugo for the Purchase, Operation, and Maintenance of the Vehicle Gateway Base (VGB) Station for Automated Meter Reading AGREEMENT, made this day of , 2018, by and between the TOWN OF WHITE BEAR, (the TOWN), a political subdivision under the laws of the State of Minnesota, and the CITY OF HUGO, a political subdivision under the laws of the State of Minnesota (the CITY), WHEREAS, both the TOWN and the CITY are responsible for providing efficient reading of water meters in their respective communities to determine resident consumption; AND WHEREAS, the CITY has purchased the Vehicle Gateway Base (VGB) with the understanding that the TOWN will contribute to its purchase, AND WHEREAS, the TOWN and the CITY wish to jointly utilize the Vehicle Gateway Base (VGB) station to allow more accurate and efficient meter reads; AND WHEREAS, Minnesota Statutes, Section 471.59, provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they are exercised. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Purchase, Maintenance, & Ownership of the Vehicle Gateway Base (VGB). The TOWN shall contribute toward the purchase of the Vehicle Gateway Base (VGB), laptop, software, GPS, and mapping and the TOWN as follows: A. Payment of $10,125.00 which represents one-half of the VGB package purchase which consists of: • the VGB unit, laptop, software, GPS, set up & training, and Ramsey County mapping module B. The CITY shall be listed as the registered owner/contact for all matters relating to the maintenance and repair of the VGB. • Mutually agreed upon maintenance and repair shall be borne by both the TOWN and the CITY equally. • The TOWN or CITY shall be responsible for any damage to the VGB while not in use and in their possession. C. The VGB shall be listed by the CITY as a CITY asset. 2. Schedule for Use of VGB. The use schedule for the VGB shall be as follows: HUGO - five (5) days before the end of the quarter TOWN - five (5) days after the end of the quarter 3. Term of Acgreement. This Agreement shall be for the life of the VGB. 4. Indemnity. The TOWN and the CITY shall defend and hold harmless the other from any claims arising from any act or omission on the part of its own officers, employees, agents, contractors or representatives, including any attorney's fees and expenses incurred in defending any such claim. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. TOWN OF WHITE BEAR Bv: Town Board Chair And By: Town Clerk -Treasurer CITY OF HUGO By: Its Mayor And By: Its City Clerk 7/31/18 INTERGOVERNMENTAL AGREEMENT BETWEEN THE RICE CREEK WATERSHED DISTRICT AND CITY OF HUGO THIS AGREEMENT is made and entered into by and between the Rice Creek Watershed District ("District") and the City of Hugo ("City") (each a "party") each acting by and through its duly authorized officer or representative. THE ABOVE -NAMED PARTIES hereby agree as follows: I. GENERAL SCOPE OF AGREEMENT 1.01 The District and City agree to work together to complete the Board of Water and Soil Resources (BSWR) Clean Water Fund (CWF) Project and Practices` Competitive Grant Application (grant application) for the County Road 8 (Frenchman Road) stormwater reuse project. II. SPECIFIC SCOPE OF SERVICES 2.01 The District and City agree that it is mutually beneficial to jointly undertake the County Road 8 Stormwater Reuse project to improve surface water quality and reduce the stress on local aquifers due to increased water demands. 2.02 District Responsibilities. The District agrees to reimburse;the City for up to 50% (not to exceed $4,300 of the costs associated with the completion `of a CWF Competitive Grant application, on submittal of the completed grant application to the BWSR by August 31, 2018 and within 30 days of receipt of invoices and supporting documentation of eligible costs incurred. 2.03 City Responsibilities. The City agrees to complete the BSWR CWF grant application for the County Road 8 Stormwater Reuse project and work with RCWD to submit this grant application to BWSR before the August 31, 2018 deadline. III. COMPENSATION; METHOD OF PAYMENT 3.01 On submittal of the completed grant application to BWSR by August 31, 2018 and within 30 days of receipt of invoices and supporting documentation of eligible costs incurred, the District will reimburse the City for the District's share of costs incurred relating to the grant application. IV. GENERAL CONDITIONS 1 7/31/18 4.01 Term of Agreement. This agreement is effective when fully executed by the parties and expires September 1, 2018. 4.02 Amendments. The terms of this agreement may be changed only by mutual agreement of the parties. Such changes will be effective only on the execution of written amendment(s) signed by duly authorized officers or representatives of the parties to this agreement. 4.03 District Personnel. Phil Belfiori, or such other person as may be designated in writing by the District, will serve as the District's authorized representative and will assume primary responsibility for coordinating all services with the City. 4.04 City Personnel. The City Contract Manager for purposes of administration of this agreement is Mark Erichson, City Engineer, or such other person as may be designated in writing by the City. The City Contract Manager will be responsible for coordinating services under this agreement. 4.05 Equal Employment Opportunity; Affirmative Action. The District, County and City agree to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular, the District, County, and City agree not to discriminate against any employee, applicant for employment, or participant in this study because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age; and further agree to take action to assure that applicants and employees are treated equally with respect to all aspects of employment, including rates of pay, selection for training, and other forms of compensation. 4.06 Independent Relationship. No employee, representative, contractor or consultant of any party to this agreement acts in any respect as the agent or representative of the other party. 4.07 Liability. Each party to this agreement shall be liable for the acts and omissions of itself and its officers, employees, and agents, to the extent authorized by law. No party shall be liable for the acts or omissions of one of the other parties to this agreement or another party's officers, officials, employees, contractors or agents. Nothing in this agreement shall be deemed to be a waiver by any of the parties of any applicable immunities or limits of liability including, without limitation, Minnesota Statutes, sections 3.736 (State Tort Claims) and chapter 466 (Municipal Tort Claims). 4.08 Copyright. No reports or documents produced in whole or in part under this agreement will be the subject of an application for or assertion of copyright by or on behalf of the District or City. 4.09 Termination of Agreement. The District and City will each have the right to terminate this agreement at any time and for any reason by submitting written notice of the intention to do so to the other parties. Any party that terminates without cause before the submittal of the 2 7/31/18 completed grant application will be responsible for its full funding obligation under this agreement. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on the dates set forth below. This agreement is effective upon final execution by, and delivery to, each party. Date RICE CREEK WATERSHED DISTRICT By Name Its CITY OF HUGO Date By Name Its 3 L.I Maplewood, MN 55109 651-340-0766 OctaPharma Plasma Corey Cepeda 1731 Beam Ave. Maplewood, MN 55109 651-770-3337 Aerotek Chris Olson, Account Manager 4000 Lexington Ave. N Shoreview, MN 55126 651-605-7545 Yele-Mils Yana for State Rep_. 3900 Clover Ave. Vadnais Heights, MN 55127 651-261-5146 Thank you for your continued partnership with the White Bear Area Chamber of Commerce. Our voice is stronger as a result! Edina Realty - Joy Erickson 12 Years Tradition Caoital Bank 1 Year Ramsey County Commissioner Victoria Reinhardt 22 Years Bremer Bank 3 Years Chamber Calendar Morning Networking 08/07/2018 Timberline Roofing 08/08/2018 08/09/2018 Brevena Laboratories! 08/14/2018 Roundtable Discussion 08/23/2018 We are building and adding t6l our "Swag Bag" welcome gifts NOW! We welcome your marketing materials for inclusion in our "Swag Bag" welcome gift provided to each new member. Ideas include pens, magnets, key chains, A TIMBERLINE Ribbon Cutting Celebration for Timberline Roofing & Contracting Wednesday, August 8th at 3:30pm 4463 White Bear Parkway, Suite 103, White Bear Lake 612-284-5329 Lunchtime Networking Thursday, August 9th Sak's 1460 East County Road E, WBL 11:30am - 1:00pm Our membership is growing and so is Lunchtime Networking! This is a great opportunity to meet new contacts, touch base with friends- d._ enjoy a fabulous lunch at a newly expanded restaurant! Cost to attend is for youPiun only. Space is limited - register HERE. Thursday, August 23 ' 7:30 - 9:00am Hugo City Hall, Oneka Room 14669 Fitzgerald Ave. N, Hugo f� Opening Remarks by U.S. Congressman Tom Emmer, Minnesota 6th Dis Moderator, Doug Loon, MN Chamber of Commerce President Please join us for a roundtable discussion on the impact of tariffs to business in greater White Bear area. Congressman Tom Emmer is on the House Committee Financial Services, and subcommittees on Capital Markets and Government Sponsored Enterprises, Monetary Policy and Trade, and Terrorism and Illicit Financing. We are all impacted by the new tariffs: Costs for food, cars, appliances, "Kentuc4c bourbon" and products that use steel from China all face an inflationary spiral. ++ Moderated by Doug Loon, President of the MN Chamber, several area companies that have been negatively impacted by the newly imposed tariffs will serve on a roundtable discussion. A continental breakfast will be served. There is no cost to attend, but space,,i limited so registration is required \ Thank you to our Sponsors: Ccomcast. Business Mass ICce/iEne - August 2018 September 2018 O 1 8 Su Mo Tu We Th Sa Su Mo Tu We Th Fr Sa A u g u C t 2018 J 1 2 3 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 29 30 31 Aug 1 2 3 4 Candidate Filinas 5 6 7 8 Candidate Filings 9 10 11 7:00pm City Council Meeting 9:00am TGK Groundbreaking (Old End Zone Pro ert - 1 6: 0 m B ZA 7:OOpm Planning Commission 5:00pm National Night Out 12 7:00am Lions Club Golf (Oneka Ridge) 13 Candidate Filings 14 i 15 7:00pm Parks Lindau 16 17 18 7:00am Primary Election 19 20 7:00pm City Council Meeting 21 5:00pm EDA Meets 22 5:00pm Burger Night (Hugo Legion) 23 24 25 7:30am Chamber re f s Oneka 6:30pm BOZA 7:00pm Planning Commisison 26 27 28 29 30 31 Sep 1 Michele Lindau 1 8/16/2018 2:45 PM September 2 018 September 2018 October 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10 11 12 13 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 26 27 28 29 30 31 Sep 1 2 3 4 5 6 7 8 Labor Da 7:00pm City Council Meeting 3:00pm Midyear Budget Workshop (Hugo Council Chambers) 9 10 11 12 13 1 6: 0 m B ZA 14 15 7:00pm Planning Commission 16 17 18 5:00pm EDA Meets 19 7:OOpm Parks 20 21 22 7:00pm City Council Meeting 23 24 25 26 27 28 29 12:00pm BBQ Cookout (Lions Park) 5:00pm Burger Night (Hugo Legion) 6:30pm BOZA 7:00pm Planning Commisison 30 Oct 1 2 3 4 5 6 Michele Lindau 2 8/16/2018 2:45 PM