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2018.09.06 CC Packet - Budget Workshop
14659 Fitzgerald Avenue North . Hugo, MN 55038 Call to Order 2. Roll Call 3. Presentation of Budget Agenda HUGO CITY COUNCIL MEETING MID -YEAR BUDGET REVIEW WORKSHOP THURSDAY, SEPTEMBER 6, 2018 3:00 P. M. • Finance Director Ron Otkin 4. Council Discussion on Aerial Truck 5. Direction to Staff 6. Adjournment CITY OF HUG® 2019 BUDGET DOCUMENT Ist ®raft For Council Workshop 6-Sep-, 8 PM Budget TABLE OF CONTENTS General Fund Revenues 1-2 General Fund Expenditures 3 - 10 Debt Service & Tax Abatement Levies 11 Parks & Equipment Levies 12 Capital Project Funds 13 Tax Levy Recap & Tax Rate Calculations 14 CITY OF HUGO 2019 GENERAL FUND REVENUE BUDGET LINE ACCOUNT 2018 DESCRIPTION BUDGETED 1 Current Ad Valorem 4,395,486 2 7.-As $ 475,539 . -3 Delinquent Taxes $ - 4 Property Taxes $ 4,871,025 5 Mobile Home Tax $ 5,138 6 Payments in Lieu of Taxes $ 3,882 7 Excess TIF Distribution $ - 2018 2019 NOTES TO LINE ITEMS BUDGETED ' $ 4,829,085 General tax levy reduced by fiscal disparities $ 540,944 Certfied by Washington County $ - JOffset by reduction in current ad valorem $ 5,370,029 $ -- --- 4,261 ��r average $ 3,802 1 Mueller Manor $ 19,025 1 City's share of excess Tax Increment $ 27,088 $ 171,597 .5% gross revenue fee $ IIA6 5% gross revenue fee $ 173,022 PROJECTED $ 4,367,596 $ 475,539 $ 27,890 $ 4,871,025 $ 4,261 $ 3,802 $ 141,287 $ 149,350 8 Non Levy Related Taxes $ 9,020 9 Cable TV Franchise Fee $ 160,157 $ 171,597 10 Nextera Wireless Franchise Fee $ 1,830 $ 1,576 I Franchise Taxes I $ 161,987 1 $ 173,172 12- Penalties & Interest 13 Penalties & Interest 14 License Application Fees 15 On -Sale Liquor 16 On -Sale 3.2 Beer 17 -�On-Sale Wine 18 On -Sale Club 19 On -Sale Sunday 20 Off -Sale Liquor 21 Off -Sale 3.2 Beer 22 Temporary Liquor 23 Alcoholic Beverages Z4:tNiiity Installers 25 Mining Permits 26 Waste Haulers 27 Hazardous Waste Collection Fees 28 -Auto Dismantling 29 Peddlers Permits 30 TobaccoLicenses$ 31 Gaming Licenses 32 !Business Licenses $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ I $ 3,470 1 3,470 1 1 11,500 300 -400 200 1,600 500 i 200 1 135 1 14,835 1 750 275 1,155 600 200 475 600 205 19,095 $ 5,488 $ 5-,-470 Late tax & a wessment payments $ 3,470 $ - Assumes no new licensees $ 11,500 5 @ $2,300 $ 300 2 @ $150 $ 400 2 @ $200 $ 200 1 @ $200 $ 1,600 8 @ $200 $ 5,488 $ - $ 11,500 $ 300 -$ 400 $ 200 $ 1.600 $ 500 $ 500 5 @ $100 $ 200 $ 200 $ 135 $ 14,835 2 @ $100 9 days @ $15 $ 135 $ 14,835 $ 750 $ 750 10 @ $75 $ 275 $ - 1 a $275 (2-year license) $ 1,155 7 @ $165 $ 600 2 & $300 $ - I @ $200 (2-year license} $ 475 19 @ $25 $ 600 6 @ $100 $__ 29-1 58 @ $5 $ $ 65,800 50 housing units @ $1,316 125 50 housing units 6-t2-.50 3,700 50 housing units @ $74 6.950 50 housing units @ $139 $ 3,980 25% of total permit fee $ 1,375 125 housing units $55 $ 30 A @ $30 . . .... $ 1,500 50 housing units @ $30 $ 1,243 50 housing units @ $24.85 $ 1,000 4 @ $250 $ 750 10 @ $75 $ 60 3 @ $20 $ 225 15 @ $15 (includes commercial) $ f3,3% 3% on permit and plan check fees $ 83,428 $ - Reduces Current Ad Valorem Revenue $ 5714 Pass-thru to Fire Relief Assn $ 15,901 Pass-thru to Fire Relief Assn $ - Pass-thru to Fire Relief Assn $ 5,000 State fire training reimbursment $ 193,053 Previously deposited in Street Maint Fund Return $ - excess grant funds $ 1,451 i Offset higher city contributions from the 1990s $ 281,119 f 11.111 County;rant agreement $ 1,155 $ 600 $ 200 $ 975 $ 600 $ 290 19,680 33 jBuilding Permits 7s� 65,800 34 Surcharge Rentention $ 125 W Plumbing Permits $ 3,700 36 Mechanical Permits $ 61950 37 Electrical Permits $ 3,980 38 Driveway Permits $ 1,375 39 "Right ofWayUser Permit $ 30 40 1 Utility Permits $ 1,500 41 'SAC Charge Retention $ 1,243 42 !Special Use Permits $ 1,000 43:Special Event Permits $ 750 44 Special Event Sign Permits $ 60 45 Burning Permits $ 225 46 Less Credit Card Fees $ - V Non Business Permits $ 86,738 48 Market Value Credit - Agricultural $ - 4 -R�relnsura --- AM ---- 65,714 9 Insurance 50 Fire Insurance Aid - Supplemental $ 15,901 51 Supplemental Benefit Reimbursement $ 1,000 280,371 $ 583 $ $ 16,104 $ $ 24,834 $ $ 4,987 $ 4,180 $ 30 4,140 $ 1,889 $ 1,500 $ 750 $ 60 M26 $ (770} $ 338,883 $ - $ 65,714 $ 15,901 $ 1,000 52 Fire Training Reimbursment 6,000 $ 5,000 $ - $ (3,380% I $ 1,45' 53 State Aid for Street Maintenance 54 Legacy Grant - Hopkins School 55 Para Rate Increase Aid 56 State Grants -&'Aids 57 Recycling Grant $ $ $ 1.451 $ B%m $ 85,686 $ 11.111 1 3111 68 County Grants & Aids$ 30,808 i ' $ 3 59 60 61 62 63 134 65 - -k 66 67 68 69 70 Comprehensive Planning Grant Other Grants & Aids Recording Fees Zoning .& Subdivision Fees - - - - ------- Engineering Fees Plan Check Fees Building Inspection Services - Lake Elmo u:ild::,:n:i Inspection Services - Lino Lakes Building Scandia Public Works Mowing Charges CPR Training Fees Publication Sales $ - $ 1 $ 16.000 1 Met Council Grant -(offset expenditures)_ $ $ 1 $ 16.00 1 $ - Break-even account $ 8,410 Rezonings, lot splits, etc, $ 35,805 City road projects & charge out to developments $ $ 8,410 $ 21,000 $ 25,525 $ - $ 1,000 $ 11,600 $ - $ - $ n $ 1 16,350 $ $ inWO $ - $ 1,000 $ 18,800 $ 280 $ 175 $ 132 $ 25,525 25 units @ $7 7 plus 25 @ $28 $ Shared services JPA $ 1,000 Shared services JPA $ 11,600 Shared services JPA $ 280 Tall grass and weed owing $ - Training of senior housln�plo employees $ 100 Most documents are on-line Page 1 CITY OF HUGO 2019 GENERAL FUND REVENUE BUDGET LINE_ ACCOUNT 2018 2018 2019 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED _ 71 Returned Check Feesa_v $ _ v, 30 -_$ _ 30 $ - 30 1 @ $30 72 Assessment Searches $ 450 $ 330 $ 330 11 @ $30 73 Recreation Program Fees $ 16,000 $ 16,000 $ 16,000..! Facility use and program charges 74 Charges For Services $ 84,035 $ 75 Fines $ 36,115 $ 76 ,Court Liquor License Violations $ 500 $ 77 Fines and Forfeits _$ 36,615 _$ 78 Investment Earnings $ 17,400 $ _ 79 Oneka Room & Rice Lake Centre Rent $ 6,500 $ 80 Hanifl Park Shelter Rent $ 1,900 $ 81 Fire Department Room Rent $ 100 $ 82 Park Shelter Permits $ 75 $ 83 Sale of Scrap Metal $ - $ 84 Miscellaneous Revenues $ 25,975 1 $ 85 'General Fund Revenues Prior to Transfers $ 5,417,834 $ -- - m7l!. r. T 86 (Transfers In $ $ 87 Financing Sources $ $ }Other 88 Fund Revenues (Total) $ 5 417 8 $ ..._ 1General _ -.r lA'� Y"Y'!i...±` N2 •� c..i-.`, `y' fi?u�,1. 47_'�& k•_ 990 $ 36,115 2-year average 600 $ Let's hope this is zero 590 $ 36,115 540 1 $ 17,400 Fixed rate investments only - low returns 500 $ 6,500 65 bookings @ $100 900 $ 1,900 19 bookings @ $100 100 $ 100 1 booking 9 @ $100 75 $ 75 15 bookings @ $5 289 $ - , Not a steady source of revenue 5 897 813 I $ 6164,839 5,897,813 $ 6164 839 Page 2 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET _LINE ACCOUNT NO. DESCRIPTION 1 Mayor 2 Council Ward 1 3 Council Ward 11 4 Council Ward III 5 Council At Large 6 Wages 7 _Part-time Fica 8 Medicare 9 Worker's Compensation 10 Travel & Training 11 Dues 12 Mayor and City Council 13 Publish legal notices 14 wanted advertisements 15 _"a Publish ordinances 16 Ordinances and Proceedings 17 City Administrator 18 To Water Department 19 To Sewer Department 20 Full-time Salaries 21 Pere 22 To Water Department 23 To Sewer Department 24 Pere 25 Fica 26 To Water Department 27 To Sewer Department 28 Fica 29 ; Medicare 30 'To Water Department 31 To Sewer Department 32 Medicare 33 Deferred Compensation 34 Health Insurance 3.5 DentalInsurance 36 Worker's Compensation 37 Automobile Allowance 2018 2018 2019 NOTES TO LINE ITEMS BUDGETED PROJECTED BUDGETED H �y $ 8,125 $ 8,126 $ 8,125 65 meetings; : $125 $ 61500 $ 6,5D0 $ 6,500 65 meetings C $100 $ 6,500 $ 6,500 $ - -. - ---- 6,500 65 meetings Q $100 $ 6,500 $ 6,500 _$ 6,500 65 meetings @ $100 $ 6,500 $ 6,500 $ 6,500 65 meetings $100 $ 34,125 $ 34,125 $ 34,125 $ 2,116 $ 2,116 $ _ 2,116 6.20%of wages $ 495 I 495 $ 495 1.45% of wages _ $ 137 $ 137 $ 143 34,125/100'.42 $ 3,500 $ 3,500 $ 3,500 LMC elected officials trainin- $ 30 $ 30 $ 40 Minnesota Mayors Association $ 40,403 $ 40,403 $ 40,419 ! $ 2,000 $ 2,000 $ 2,000 Required by state statutes $ 600 $ 3,580 $ 2,000 j Seasonal positions & staff attrition $ 1,500 $ 1,500 $ 1,500 Required by state statutes _. $ 4,100 $ 7,030 $ 5,500 - -- $ 141,149 $ 148,804 $ 163,556 Pay Grade 13 Maximum _ $ (35,267) $ (37,201); $ (40,889),For utility administration $ (35,2871 $ (37,201), $ (40 8W For utility administration $_ 70,575 $ 74,402 $ 81,778 Net to general fund _ $ _ 10,586 $ 11,160 $ 12,268 7.5% of salary $ _._...12,647)_ $ {2,790} $ (3,067)For utility administration $ 12,647) $ (2,790) $ {3,067) For utility administration $ 5,292 $ 5,580 $ 6,134 Net to general fund $ 7,886 $ 7,9E0 $ - 8,200 6.20% of salary up to $128,400, $132,252 $ (1,972j $ i1,990) $ (2,050j Fer utility administration $T (1,972), $ (1,990)_$ (2,050) For utility administration $ 3.942 $ 3,980 $ 000 Net to general fund $ 2,047 $ 2,158 _ 2,372 1.45%ofsala_ry $ _ (512) $ (539) _$_ $ (593). For utility administration $ (512) $ (639) $ (593)For util administration $ 1,023 $ 1,080 $ 1,186 Net to general fund $ 5,646 $ 5,952 $ _ 6,542 4% of salary {matching basis) $ 18,003 $ 18,433 $ 22,263 HealthPartners Hiah-Deductible Plan $ 1,409 $ 1,409 $ 1,409 Delta Dental - 100% of Premium $ - 974 $ 685 $ 1, t 78 $163,556/100".72 _ $ 6,000 $ 6,000 $ 6,000 $500 per month 38 Office Supplies $ 7,000 $ 7,000 $ 7,000 Most supplies are changed here 39 Duplicating Supplies $ 2,200 $ _ 2,200 $ 2,200 Copy paper 40 Office Machine Repairs $ 500 $ 500 $ 500 Office machine repairs 41 Computer Technical Support - Metro Inet $ 34,234 $ 32,580 $ 33,528 17 of 32 computers 42 Virtual Server/SAN $ - $ 2,053 File storage and licenses 43 Telephone System Support - City of Roseville $ 3,028 $ 3,031 $ 3,113 60% of annual cost 44 Telephone Service: 45 Allstream Analogy Services (fax lines] $ 1,140 $ 1,105 $ 1,140 $95/month (Allstream) 46 Emergency 911 Lines $ 780 $ 745 $ MO $65/month (Century Link 47 Cellular Phone Charges $ 750 $ 525 $ 630 $40/month (T-Mobile) + equip upgrades 48 Cell Phone Equipment Purchases $ - $ 1,061 $ 1,100 Can you hear me now? 49 Postage Permits $ 460 $ 450 $ 460 First class bulk mailing permits 50 Postage Meter $ 6,000 $ 6,000 $ 6,000 Replenish postage meter 51 Individual Mailings $ 150 $ 150 $ 150 Includes ovemht deli i+gvery charges 52 _ Web Hosting Fees (GovOffice) $ 850 $ 850 $ 850 Annual charges 53 Superforms Annual Service $ 350 $ 350 $ 350 On-line fill in forms 54 Websioe Maintenance (Sitelmprove) $ 2,200 $ 2,200 $ 2,200 Update links 55 Business Intemet - Comcast/VPN $ 5,832 $ 6,324 $_ 5,832 Upgrade to 100mb speed 56 Travel & Training_ $ 5,000 $ 5,000 $ 5,000 Local & national confe_rence_s 57 Cgpy Machine Lease - DeLage $ 3,736 $ 3,736 $ 3,736 $311.37/month 58 Copy Machine Service - Loffler $ 1,046 $ 3,046 $ 3,046 $253.SO/month 59 Overages Charges (includes color copies) $ 500 $ 350 $ 356 . Copies in excess of allowed amount 60 Bus Rental - Cif Tour $ 500 $ 500 $ 520 Council/Commiss_ions city tour 61 Postage Meter Rental $ 720 $ 668 $ 720 $60/month 62 Dues and Subscriptions $ 50 1,0 $ 1,835 - $ 2,000 Professional memberships 63 ice Furniture & Equipment Off- $ 2,000 $ 1,136 $ 1,500 Computer upgrades/replacement 64 Clty Administrator $ 195,340 $ 198,863 $ 215,348 65 Part-time Wages - Meetings $ 1,475 $ 1,136 $ 1,519 100 hours @ $16.19 66 Fica $ 91 $ 70 $ 94 6.20% of wages 67 Medicare $ 21 $ 16 $ 22 1.45% of wages 68 Worker's Compensation $ 4 $ 2 $ 4 1,519/100'.29 Page 3 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET 2018 2019 NOTES TO LINE NO.; DESCRIPTION_ BUDGETED PROJECTED BUDGETED 70 Scala System Tech Service $ 1,000 $ 1,000 $ 1,000 Annual constant 71 I Web Streaming $ 5,000 $ 5,000 $ 5,000 Hosted web streaming services 72 ITravel & Training $ 100 $ 1004 100 Use of TV access equipment 73 Equipment Upgrades $ 4,000 $ 4,000 , $ 4,000 Cameras, projectors, screens... 74 Audio/Video $ 13,691 $ 13,324 $ 13,739 75 Election Judges: Mid -Term & Gubernatorial Election in 2018 76 _ ' - 180.50 hrs x $12.65 head judges) $ 2,283 $ _ _ 2,283 _. . $ = No Election in 2019 77 131.75 hrs x $12 15 fasst head 'udoesj $ 1,601 $ 1,601 $ - No Election in 2019 78 539.50 hrs x $11.65 'udrges) $ 6,285 $ 6,285 $ _ No Election in 2019 79 Worker's Compensation $ _ 53 $ 38 $ $10,16§1100*.55 for 2018 80 Election Supplies $ 1,100 $ 1,100 $ No Election in 2019 81 _ Travel & Trainin 1,50 $ 1,500 $ No Election in 2019 82 Sample Ballots Publish Notices & Sam _ $ 1,OD0 $ 1,860 $ Election in 2019 83 Automark & Tabulator Maintenance Fees $ 4,000 i $ 3,860 $ 4,OOD $5 $500 for 8 machines fADA compliance,• 84 _. Election Sign Rentals $ 100 ,._. .$ ' 100 $ - No Election in 2019 85 Voting Booths $ 1,750 $ 1,750 $ 1,750 7 new voting booths s $250 86 Elections $ 19,672 $ 19,517 $ 5,750 _ 87 City Clerk _ $ 78,328 $ 79,495 $ 86,819 Pay Grade 8 Step 5 88 Part -Time Wages (Laserfiche Project) $ 5,100 $ 5,100 $ - Account Clerk can perform these duties 89 Pera $ 5,875 $ 5,962 $ 6,511 7.5% of salary 90 Fica $ 5,173 $ 5,245 $ 5,383 6.20%0 of salary & wages 91 Medicare $ 1,210 $ 1,227 $ 1,259 1.45% of salary &wages 92 Health Insurance $ 8,072 $ 8,261 $ 10,155 HealthPartners Hihh-Deductible Plan 93 Dental Insurance $ 535 $ 535 $ 535 Delta Dental -100% of Premium 94 Worker's Compensation $ 576 $ 387 $ 625 $86,819/100*.72 95 Office SupF`pes $ 250 $ 250 $ 260 Minute books and recording supplies 96 iLaserliche 97 OPG-3 (laserfiche integration: $ 2,715 $ 12,715 $ 12,715 Planning files (address files are done) 98 File Storage - C� of Roseville $ 5,000 $ 2,181 $ 2,165 File storage and licenses _ 99 Outsource Scanning (Cities Digital) $ 9,880 $ 3,069 $ Account Clerk can perform these duties 100 Recodification $ 5,000 $ 5,000 $ 5,000 Incorporate ordinance changes 101 Travel & Training $ 1,500 $ 1,500 $ 1,500 Clerics conferences & software training 102 Dues $ 230 $ 236 $ 250 Professional memberships 103 Office Furniture--& Equipment $ 3,200 $ 2,000 $ 2,000 Computerupgrades/re_placement 104 City Clerk $ 132,644 $ 133,157 $ 135,167 105 Finance Director $ 111,525 $ 111,525 $ 114,870 .Pay Grade 10 Maximum 106 Finance Coordinator $ 47,606 $ 54,372 $ 76,082 I Pay_prade 8 Step 2 107 Accounting Clerk $ 14,282 $ 14,282 $ Anna prior to promotion to Coordinator 108 - Accounting Clerk/P.W. Admin_ Asst $ - $ 6,525 $ - 22,726 1 PaGrade 4 Minimum (50%) Start 9101/1_8 109 Para $ 13,006 $ 14,003 $ 16,026 7.5% of salary 110 Fica $ 10,762 $ 11.576 $ 13,248 6.20% of salary 111 Medicare $ 2,614 $ 2,707 $ 3,098 1.45% of salary 112 Health Insurance - Director $ 9,632 $ 9,817 $ 11,802 HealthPartners High -Deductible Plan 113 Health Insurance -Coordinator $ 8,488 $ 9,707 $ 11,564 HealthPartners High -Deductible Plan 114 Health Insurance - Clerk $ - $ 876 $ 2,627 $437.88 x 12 x 50% (Start 9101/18) 115 Dental Insurance $ 1,568 $ 1,568 $ 1,568 Delta Dental- 100% of Premium 116 Dental Insurance --Clerk $ _ $ 89 $ 267 $44.55 x 12 x 50% (Start 9/01118) 117 Worker's Compensation $ 1,197 $ 841 $ 1,538 213,678/100*.72 118 Office Supplies $ 2,000 j $ 1,500 $ 1,500 Payroll & accounts payable forms 119 - Citrix License (County Manatron Access) $ 165 i $ 175 $ 190 Access county tax database proof ram 120 Software Upgrade $ $ 140 . $ 150 Used by FundBalance software programs 121 _Pervasive CAFR Review Fees $ 435 $ 435 $ 435 iCertificate of achievement program 122 End of Year Tax Statistics $ 170 $ 170 $ 180 From Washington County 123 Auditing Services $ 6,900 $ 6,900 $ 7,100 Annual audit fees 124 Accounting Services $ 2,6D0 $ 2,733 $ 2,900 Implement GASB pronouncements 125 Premium Only Plan (POP) Administration $ 400 $ 410 $ - 420 TASC - retain tax deductible status 126 Health Savings Account Administration $ 694 $ 637 $ 720 Health Equity ($3.00/monthlempto ea 127 Continuing Disclosure Services $ 2,500 $ 1,600 - $ - - 1,800 Springsted Inc 12-8 Travel & Training $ 500 $ 1,500 $ 1,500 'Professional Dev - Coordinator & Clerk 129 Publish Financial & Budget Statements $ 1,050 $ 11067 $ 1,100 Publish budget & financial statements 130 131 'Maintenance Contracts Dues _$ $ 2,490 170 $ $ 2,613 $ 320 $ 2,737 FundBalance software support 340 Professional memberships 132 Office Furniture &Equipment $ 3,D00 $ 3,000 $ 3,000 Upgrade computer equipment _ 133 I _ Finance Director $ 243,644 $ 261,288 $ - -- 299 488 134 Assessing Services �$ 72,025 $ 91,154 ! $ 79,962 13% increase in county fees 135 Mobile Home Assessment Fees $ 1,350 _ $ 1,350 $ _ 1,390 ' 3% increase in county fees 13_6 Tax Court Petitions $ 4,200 $ 2,100 $ County contract eliminates these fees 137 Assessor $ 77,575 $ 94,604 $ -- - ..- 81,352 138 Civil Legal Fees _ $ -_ - 39,250 $ 18,750 $ _ 18,750 150 hours C, $125 Page 4 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET NO. DESCRIPTION 47 Y ... .�. , .. -.. 139 Criminal Legal Fees 140 Criminal Legal Related Disbursements 141 Legal 142 Community Development Director - RJ 143 Planner - RJ _ 144 r - PlanneReplacement 145 Pera 146 Fica 147 Medicare 148 Health Insurance - CD Director 149 4 Health Insurance - New Planner 150 Dental Insurance - CD Director 151 1 Dental Insurance - New Planner r 152 :Worker's Compensation 153 ' Office Supplies _ 154 - Comp Plan Meeting Supplies and Expense 155 _ - Smartsheet Software Licenses 156 City -Lin Mapping: 157 Maintenance Charges _ 158 DataLink Laserfiche Hosting Services 159 ;Zoning Admin Contract: 160 1 City Business 163 1 Travel & Training 164 Dues & Subscriptions 165 Office Furniture & Equipment 166 Planning and Zoning 167 Breakroom & Oneka Room Stu plies 168 & Operating Supplies 169 _Cleaning Repairs and Maintenance 170 _ HVAC Maintenance & Repairs 171 _ Pest Control 172 - Security System Annual Support 173 - Cit: Hall Lighting Upgrades 174 -Xcel Lighting Efficiency Rebate 175 Paint Rice Lake Centre 176 _ Raingarden Supplies & Repairs Small Tools and E uipment WI-Fi Hot Soot Access Points 177 178 Electric Utilities - Electric Utilities -- Hall Service 187 Weed Control 188 Alarm System Maintenance A;reement 189 Improvements 190 General Gov't Buildings 191 _Engineering Position 192 - Unused PTO (Total Due = $22,141.56) 193 Overtime 194 Seasonal Part -Time Waces 196 In Lieu of Health Insurance 196 Pere 197 Fics 198 Medicare 199 Health Insurance - New Eng Tech 200 Dental Insurance - New Eng Tech 201 Worker's Compensation 202 Office Supplies 203 Motor Fuels 204 Repairs and Maintenance 205 Small Tools &Equipment 206 Contract Engineering Fees 207 Cellular Phone Charges__ _ BUDGETED PROJECTED BUDGETED4,7 C $ 54,670 $ 54,672 $ 57,952 Flat fee with 6% annual escalator $ 5,500 j $ 3,610 $ 4,000 Related disbursements $ 99,420 ! $ 77,032 $ 80,702 $ 50,250 $ 55,732- $ 100,625 Pay Grade 10 Star, 3 $ 34,041 $ 34,041 $ Planner wages prior to promotion $ - $ -_ $ 69,671 Pay Grade 8 Minimum $ 6,322 $ 6,733 - - $ 12,772 7.5% of salar -- - - $ 5,226 $ 5,566 $ 10,558 6.20% of salary $ 1,222 $ 1,302 $ 2,469 1.45%of salary $ 15,853 $ 16,188 $ 19,123 -HealthPartners High -Deductible Plan $ - $ - $ 19,123 HealthPartners High -Deductible Plan $ 1,003333 $ 1,003333 $ 1,033 Delta Dental 100% of Premium $ $ $ 1,033 Delta Dental 100% of Premium $ $ $ 1,226 170,296/100.72 $ 500 $ 500 $ _ 500 Planning publications & sum lip es $ 1,000 $ 1,000 $ - Comp plan expenses $ - $ 900 $ 900 Project manage-m_ent software $ 4,200 $ 4,200 $ 4,200 WSB web based GIS $ 3,600 $ 3,600 $ 3,600 WSB web based GIS $ $ $ $ $ $ 2,000 15,000 1,525 1,000 1,090 2,000 I $ 10,000 $ 15,060 $ 1,586 1 $ 1,000 $ 1,090 $ 2,000 $ 10,000 Assistance with large developments $ - Every ten ears _ $_ - Every ten years _ $ 1,000 Annual constant $ 1,450 American Planning Association $ 2,000 Upgrade com pub ter equipment $ 146,444 f 161,881 $ 261,283 $ 3.200 $ 3,600 $ 3,700 Increased facility rentals $ _ 1,400 _ $ 1.500 $ 1,600 Cintas Corporation $ 5,000 __._ $ 5,000 -._ _ $ 5,000 BuildirxJ repairs & maintenance $ 3,300 $ 3,300 $ 3,300 Contracted mechanical services $ 1,020 $ 1,020 $ 1,020 $85/month $ $ 426 $ 500 iCard & Fob Software upgrades $ $ 1,314 $ - One-time repair $ $ (811); _ $ Thank you Xcel Energ $ _ $ 272 $ One-time repair $ 5,000 $ 10,000 $ 8,000 Pump repairs, plantings & mulch $ 750 $ 750 $ 750 Annual constant $ 1,800 $ 1,800 $ 372 Replace access point at city hall in 2018 $ 18,000 $ 15,718 $ 16,972 Assumes no ear -end dividends $ 15,000 $ 14,682 $ 16,317 Assumes no year-end dividends_ $ 10,227 $ 9,250 $ 9,890 Rate Filinc: 6.9% increase $ 178 $ 186 $ 200 Rate Filing: 6.9% increase $ 2,960 $ 3,478 $ 3,720 Rate Filing- 6.9% increase $ 819 $ 876 : $ 932 $77.68/month $ 7,640 $ 7,260 $ 8,016 $668/month $ - $ 300 $ 350 service above cleaning contract $ 625 $ 605 -Additional $ 625 Annual service bids $ 1,213 $ 1,253 $ 1,353 SimplexGrinnell contract__ $ 5,000 $ 5,000 $ 5,000 Annual constant 78,328 $ 8.435 1 $ 61,929 Pav Grade 7 Minimum $ 22,142 $ - Previous Eng Tech PTO pavout 11,749 $ - $ 9,289 208 hours (10%) @ overtime rate - $ 15,600 $ 15,600 20 hours/week x $30.00 x 26 weeks 5,100 $ 425 $ - C.cvera a thru spouse ($425/month cap) 6,756 $ 633 $ 6,341 7.5% of salary & overtime 5,585 $ 21863 $ 5,383 6.20% of salary & overtime 1,306 $ _ 670 $ 1,259 1.45%0 of salary & overtime $ $ 18,000 New employee estimate - family coverage? $ - $ 1,409 New employee estima_ to - family coverage? 468 $ 319 $ 478 86,818/100'.55 250 $ 530 $ _ 550 Office at PW facility 3,600 $ 2,185 $ 2,705 Estimated 23.8%per gallon increase 750 $ 1,500 $ 1,500 Vehicle maintenance 1,200 $ 1,200 $ 1,200 Transits & misc equipment 30,000 $ 57,400 $ 60,000 Best guesstimate 3,720_- $ _. 3,000 $ _ 3,720 $310/month {T-Mobile} + accessories Page 6 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2018 1 2018 2019 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 208 Travel & Training $T 650 $ 650 $ 650 Professional certifications 209 Automobile Insurance $ 250 $ 266 $ 338 Se��ated from PW fleet 210 Arcview Software Maintenance $ 500 $ 500 $ 500 Autocad & engineering software 211 Tax Exempt License Renewals $ 16 $ 16 $ Every two years 212 Office Furniture & Equipment $ 1,000 1 $ 1,000 $ 1,000 Upgrade computer equipment 213 City Engineer $ 151,128 1 $ 119,334 $ 190,851 214 Total General Government Expenses $ 1,207,193 1 $ 1,213,262 $ 1,417,216 215 Law Enforcement Contract $ 1,021,587 $ 1,021,587 $ 1,105,560 6.0 Deputies, 1 Detective & 1 Sergeant _ 216 License Background Checks $ 200 $ 200 $ 200 Liquor and Peddlers Licenses 217 Good Nei;; hbor Days Patrol $ 8,000 $ 7.638 $ 8,600 For the "reallyy Qood" neighbors _ 218 Law Enforcement $ 1,029,787 $ 1,029,425 $ 1,113,760 219 Fire Chief Salary $ 16,000 $ 16,000 $ 17,600 10% increase 220 1st Asst Chief Salary $ 7,000 $ 7,000 $ 7,700 10% increase 221 2nd Asst Chief Salary $ 7,000 $ 7,000 $ 7,700 10% increase 222 Fire Marshal Salary $ 3,000 $ 3,000 $ 3,300 10% increase 223 Training Captain Salary $ 2,500 $ 2,500 $ 2,750 10% increase 224 Safety Captain Salary. $ 2,500 $ 2,500 $ 2,750 10% increase 225 'Administrative Captain Salary $ - $ _. - $ 2,750 Replace 1 Admin Lieutenant w/Captain 226 Chief Engineer Sal $ 2,500 $ 2,500 $ 2,750 10% increase _ 227 Traininq Lieutenant Sala,, $ 2,000 $ 2,000 $ 2,200 10% increase 228 Safety Lieutenant Salary $ 2,000 $ 2,000 $ 2,200 10% increase 229 Administrative Lieutenant Sala v $ 2,000 $ 2,000 $ 2,200 10%increase 230 Administrative Lieutenant Sala,-. $ 2,000 $_ 2,000 $ Reduce Admin Lieutenants to 1 Position 231 Fire Call Wages $ 52,350 $ 49,000 $ 52,350 Includes retention step increases 232 Adminstrstive Wa e� s_ $ $ 732 $ 500 Admin tasks ,performed bvnon-officers 233 Basin Life Support Ambulance Pa, $ 20,000 $ 23,935 $ 25,000 Switched to North Memorial 234 Drill Pay $ 70,000 $ 64,000 $ 68,650 Includes retention step increases 235 Burning Permit Pay $ 225 $ 225 $ 225 Offset by permit revenue 236 Maintenance Wages $ 500 $ 596 $ 500 Pav fors ecp ial services - . 237 Special Event Pay $ 7,500 1 $ 7,500 $ 7,500 Per special event policy 238Training Bonus Reimbursement $ 4,000 14 4,000 $ 4,000 Contingent on passing fire classes 239 Fica $ 12,691 i $ 12,306 $ 13,984 6.20% of salaries and wages 240 Medicare $ 2,945 $ 2,878 $ 3,270 1.45% of salaries and wages -. -. 241 Worker's Compensation $ 27,573 $ 20,272 $ 30,073 13,332/100"225.57 242 Office Supplies $ 1.200 $ 1,200 $ 1,200 Office supplies 243 Instructional & Promotional Supplies $ 3,500 $ 3,500 $ 3,500 Fire Prevention & open houses 244 Operating Su ties $ 13,200 $ 22,500 $ 22,500 Fire foam, tools, supplies 245 - 7 Pa ers, Service Plans & Batteries $ 5,000 1 $ 5,012 $ 5,500 7 Pa ers, Service Plans & Batteries 246 Motor Fuels $ 6,500 $ _ 7,450 $ 9,225 Estimated 23.8% per gallon increase 247 Medical Supplies $ 4,700 $ 4,700 $ 4,700 Supplies for local vehicles 248 ! Gear & Apparel $ 13,750 $ 13,750 $- 15,000 Includes 4 sets of tumout gear 1$8,200 249 ! - Body Armor Vests A $ 3,125 $ - One-time purchase 250 ( - Reimbursed by Washington County $ $ _._ 3,000 $ - One-time purchase 251 Shirts, Caps, Badges... $ 4.630 $ 4,630 $ __ 4,630 Uniforms with shiny badges 252 Repairs & Maintenance $ 28,500 $ 28,500 $ 28 500 Truck & equipment maintenance - 253 - Bu 4 Repairs & Maintenance $ 12,500 j $$ 12,500 $ 22,500 Replace water heater, softener.... 254 - Replace Overhead Door Operators $ - $ 7,398 $ - Preventive maintenance 255_ :air Water Damage (Drylech} $ $ 6,760 $ = Water damage in restrooms 256 -Insurance Reimbursement $ $ {6,2601 $ - League Insurance reimbursement 257 Firefighter Physicals & OSHA Testing $ 8,500 $ 8,500 $ 8,500 OSHA fittings &pre-emplc +y luation 258 Health and Wellness Program $ 51000 $ 1,500 $ 1,600 Gym memberships reimbursements 259 Medical Direction Fee $ 2,000 $ - $ - Switched to North Memorial 260 Grant Application Assistance $ 1,000 $ 1,000 $ 1,000 Grant for SCBA replacement 261 Building Cleaning Services {ContractuaD $ 2,700 $ 2,700 $ 3,000 $250/month 262 Computer Technical Support - Metro Inet $ 17,065 $ 17,266 $ 17,760 9 of 32 computers 263 Telephone System Support - Chv of Roseville $ - 959 $ 960 $ 986 1a7. of annual cost 264 Fire Station Phone $ 840 $ 860 $ 868 Fire station main phone lines 265 Cellular Phone Charges_ $ 8,400 $ 8,400 $ 8,400 Verizon Wireless = $700/month 266 800 Mhz Radio Fees $ 17,307 $ 16,903 $ 17,050 Washington County 267 Cade Red Mass Emergenc, System Fees $ 1,135 $ 1,048 $ 1,135 Washington County 268 Business Internet - Comcast $ 1,800 $ 1,800 $ 1,920 $160/month (Comcast) 269 Travel & Traininga $ 16,000 $ 16,000 $ 16,000 Does not include pay for attendance 270 C0114- Trainingff uition Reimbursement $ 27,830 $ 27,830 $ 27,830 Does not include pay for attendance 271 Property Insurance $ 3,214 $ 2,503 $ 2,764 Assumes no year-end dividends 272 Automobile Insurance $ _ 8,178 $ 2,974 $ 5,710 Assumes no yearend dividends 273 Electric Utilities $ 7,125 $ 7,125 $ 7,615 Rate Filing: 6.9% increase - - - 274 _Vehicle Heating Cost Reimbursements $ 1,017 $ 1,017 $ 1,087 Rate FM : 6.9% increase 275 Gas Utilities $ 4,228 $ 6,310 $ 6,745 Rate Filing: 6.9% increase 276 Refuse Disposal $ 1,835 $ 2,000 $ 2,050 Monthly service + large items Page 6 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2018 2018 2019 NOTES TO LINE ITEM_ S NO. DESCRIPTION BUDGETED PROJECTED BUDGETED � .» - � .. ..:........�... f _, :__:a.✓: _�.-..._. �. - .:sue - 277 Weed Control $ 950 $ 920 $ 950 Annual service bids 278 Copier Overage Charges- $ 700 $ 600 $ 600 Copies over the base rate + color copies 279 Copy Machine Lease $ _ 2,103 $ 2,103 $ 2,103 $175.23/month 280 Dues $ 2,000 $ 2,000 $ 2,000 Annual constant 281 Fire Code Subscription Service $ 1,255 $ 1,255 $ 1,255 National Fire Protection Assn 282 Office Furniture & Equipment $ - $ 4,000 $ 4,000 Computer upgrades/replacement 283 'Other Major Equipment $ - $ 4,920 $ - Triton Trailer purchased in 2018 284 Fire Department $ 482,805 $ 488,193 $ 520,035 285 Building Official $ 88,118 $ 88,118 $ 90,761 Pay Grade 8 Maximum 286 _ _- Building Inspector $ 69,623 $_ 69,623 $ 71,712 Pay Grade 6 Maximum 287 Office Assistant $ 55,012 $ 55,012 $ 56,662 Pay Grade 4 Maximum 288 Part -Time Plan Reviewer $ - $ 12,480 $ _ 12,480 16 hourstweek x $30.00 x 26 weeks 289 Pera $ 15,956 $ 15,956 $ 16,435 7.561. of salary 290 Fica $ 13,191 $ 13,964 $ 14,360 6,209A of salary 291 Medicare $ 3,085 $ 3,266 $ 3,358 1.45% of salary 292 Health Insurance - Official $ 25,280 $ 21,023 $ 17,607 HealthPartners High -Deductible Plan 293 Health Insurance - Ins ector $ 21,209 $ 21,129 $ 25,545 HealthPartners High -Deductible Plan 294 Health Insurance - Assistant $ 12,586 $ 12,880 $ 15,483 HealthPartners High -Deductible Plan 295 Dental Insurance $ 2,977 $ 2,977 $ 2,977 Delta Dental -100% of Premium 296 _ Worker's Compensation $ 1,200 ( $ 852 $ 1,391 162,473/100*.55 & 69,142/100".72 297 1 Office Supplies $ 765 $ 1,480 $ 1,500 Ins action forms, files._.. 298 Motor Fuels $ 3,200 $ 2,185 $ 2,700 Estimated 23.8%pergallon increase 299 _.__ Repairs and Maintenance $ 2,300 $ 2,300 $ __. 2,300 Vehicle maintenance 300 Small Tools & Equipment $ 500 $ 775 $ 775 Misc inspection tools 301 Uniform Services $ 4,000 $ 3,600 $ 3,600 Safety supplies & inspection apparel 302 Cellular Phone Charges $ 3,600 $ 3,165 $ 3,600 $3t' Wrnonth (T-Mobile) 303 - Travel & Training $ - 1,500 $ 1,500 $ 1,500 Required for license certifications 304 -Mileage (part-time plan reviewers $ $ 2,970 $ 2,970 2 days per week for 26 weeks 305 Tuition Reimbursement $ - $ 1,447 $ 1,500 PW employee training for inspections 306 Automobile Insurance $ 860 $ 784 $ 987 Serepated from PW fleet 307 Notary Public Fee $ - $ _�.. -_$-__-_ 120 Every two years 308 Permit Works Annual Support $ $ 1,495 $ Switch to new software (see below) 309 Code Enforcement Annual Sup-. ort $ $ 1,495 $ Switch to new software (see below) 310 Quarterly Copier Maintenance $ 1,452 $ 1,476 $ 1,500 $375/guarter ---- 311 :Copier Charges _ $ 1,000 $ -- 1,000 $ - - 1,000 Copies over the base rate 312 Tax Exempt License Renewals $ 48 $ 32 $ - Every two years 313 Dues LL $ 600 $ 600 $ 600 Professional memberships 314 Permit/Planning/Code Enforcement Software: 315 - Accela Software Imp/Codinn Changes $ $ 31,000 $ 31,000 Zedit Solutions 316 317 - Laserfiche Adapter - User Licenses $ $ 6,000 17,820 $ $ (5,000)_ 17,820 $ $ - Credit for 2017 expense 17,820 onth/9 Users 318 Technology Fee Offset (3% of permit feel $ - $_ -_ $ , 5 000); Offset online software license fees 319 Office Furniture & Equipment $ 2,000 $ 2,000 $ 2,000 I Upgrade computer equipment 320 Building Inspections $ 353,876 $ 389,404 $ 399,243 321 Animal Control Contract _ $ 6,000 $ 7,200 $ 7,500 Net of pound fees 322 Animal Control $ 6,000 $ 7,200 $ 7,500 323 Total Public Safety Expenses $ 1,872,468 $ 1,914,222 $ 2,040,538 -324 Public Works Director i 1/3; $ 37,175 $ 37,175 $ 38,290 Pay Grade 10 Maximum 325 _- Lead Worker $ 61,888 $ 61,888 $ 63,745 Pay Grade 6 Maximum 326 Lead Worker Differential — $ 7,735 $ 7,735 $ 7,967 Pay Grade 6 Maximum 327 :Overtime $ 10,443 $ 10,443 f $ _ 10,757 208 hours (10%) @ overtime rate 328 Public Works Worker- MR- $ 61,888 $ 61,888 $ 63,745 Pay Grade 5 Step 5 329 Overtime $ 9,283 $ 9,283 $ 9,562 208 hours (10%) @ overtime rate 330 Public Works Worker- PC $ 61,888 $ 69,888 - $ 63,745 Pay Grade 5 Maximum 331 - ----- Overtime $ 9,283 $ 9,283 $ _9,562 208 hours (10%) @ overtime rate 332 in Lieu of Health Insurance $ 5,100 $ 5,100 $ 5,760 Coverage thru spouse 333 Public Works Worker - RK $ 61,88B $ 61,888 $ _ 63,745 Pay Grade 5 Maximum 334 Overtime $ 9,283 $ 9,283 $ 9,562 208 hours �10%°) overtime rate - 335 - Deferred Comp in Lieu of Health Insurance $ 5,100 $ 5,100 $ - _ 5,760 'Coverage thru spouse 336 Public Works Worker- JM $ 61,888 $ 61,888 $ 63,745 Pay Grade 5 Maximum 337 Overtime $ 9,283 $ 9,283 $ 9,562 208 hours (10%)_j9_overtime rate 338 Public Works Worker - N_N $ 38,005 $ 38,005 $ 44,039 90% of Pay Grade 5 Minimum 339 :Overtime $ 5,701 $ 5,701 $ 6,606 208 hours (10%)@ overtime rate 340 _ Mechanic $ 61,888 $ 61,888 $ 63,745 Pay Grade 5 Maximum 341 Mechanic Personal Tools Differential $ 3,900 $ 3,900 $ 3,900 $150/pay period 342 Overtime $ 9,283 $ 9,283 $ 9,562 208 hours (10%) @ overtime rate 343 Pera $ 39,053 $ 40,200 $ 42,419 7.5% of salary & overtime 344 Fica $ 32,284 $ 33,232 $ 35,067 6.20% of salary &overtime 345 Medicare $ 7,550 $ 7,772 $ 8,201 i 1.45% of salary & overtime Page 7 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2018 2018 2019 1 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 346 Health Insurance - SA $ 6,909, $ 7,074 $ 8,480 Ilartners High -Deductible Plan 347 Health Insurance - ML $ 8,072 $ 8,261 -Health $ 10,155 HealthPartners High -Deductible Plan 348 Health Insurance - MK 11,873 - f3,640 5_-HealthPartners 18,82 a thPartners High -Deductible Plan 349 HealthInsurance- JM $ 21,581 $ 21,848 $ 26,282 Healthftrtners_Fkh-Deductible Plan 350 Health Insurance - DG $ 19,743 $ 20,206 $_ 23,995 HealthPartners fth-Deductible Plan 351 Health Insurance - NN $ 3,829 $ 3,947 $ 4,753 HealthPartners High -Deductible Plan _352 Dental Insurance $ 5,391 5,391 $ 5,391 Delta Dental - 100% of Premium 353 Worker's Compensation $ 47,546 $ _31_,499 t62,396 541,63-9-110019-.67 354 Me 350 $ 750 File $ 1,000 folders, meetiN. supplies... 355 Breakroorn & Rice Park Centre Sur F. lies $ 450 $ 610 $ 750 Increased facility rentals 356 Cleaning Supplies $ 1,500 $ 1,725 $ 1,750 Includes G&K and Cintas Corporation 357 Motor Fuels $ 50,000 $ 50,000 $ 61,900 Estimated 23.8% per gallon increase 358 . ... . ... tFlepairs and Maintenance $ 60,000 $ . 60,000 $ 60,000 Equipment parts & repairs 359 EmeMencV Siren Inspections $ 6,600 $ 6,670 $ 7,000 Emergency siren inspections 360 Street Light kepairs 7 $ 11,000 $ 11,000 $ 447,0660 Net of insurance reimbursements 361 Building Repairs & Maintenance $ 5,000 $ - 5,000 $ 5,000 Garage door maint, plumbing repairs... 362 Semitic System Pumping $ 3,600 $ 4,500 $ 4,500 These guys are full of it 363 HVAC Maintenance & Repairs $ 3,000 $ 3,000 $ 3,000 .Repairs to mechanical units 364 Street Materials $ C5,000 $ 65,000 - $ 65,000 Patching a sphalt & other materials 365 - Concrete Work $ '000 $50,600 $ 50,000 Sidewalks,curbs... Gravel Contract $ 122,471 $ -5-5-,000 $ 100,000-Annual -gravel bids .366 367 - Purchase Compactor $ - $ 40,000 $ ' Purchase in 2018 368 Dust Control for Gravel Roads $ 128,000 $ 128,000 $ 128,0 Dust control ALL gravel roads -15,06-0- -Previo---usly -369 CrackFillingStq"n $ - t - accounted for in Fund 404 37-0 Sand & Salt 73,600 $ 73,600 $ 85,000 Need to check with A Ro-ker 371 'Street Signs $ 6_'0_00 $ 8,000 $ 8,000Upq standards 372 Landscaping, Supplies $ ................ 6,700 $ 6,700 $ 22,000 CSAH 8 Irrigation & landscaping 373 §rnA �Tools & Equipment $ 9.500 $ 6,-500 $ 9,500 -Split with water & sewer 374 Uniform Services $ 12,000 $ 13,600 $ 14,000 SpO with water & sewer 375 Building Cleaning Services (Contractual) 2,100 $ 2,000 $ 2,100 175/month 376 Computer Technical Support - Metro Inet JQO_ $ 3,792 $ 3,840 $ 3,960 6 of 32 computers x 1/3 377 Telephone System Support - City of Roseville $ 353 $ 353 $ 385 .2.1% of annual cost X 113 37-8 Safety Training $ 1,500 $ 1,500 - $ 1,500 Split with water & sewer 379 Cellular Phone Charges $ 4,020 $ 4,020 $ 4,020 $335/month (T-Mobile) includes accessories Ad 'Business Internet - Comcast $ 1,945 1,884 1,945 U rade to 100 mb pqj__speed 381 Travel &Training $ 2,000 $ 2,000 $ 2,000 Employee training & licenses 382 Property Insurance Prop $ 6,110 $ ...4,508 $ 5,015 Assumes no year-end dividends 383 Insurance $ 8,060 $ 5,332 $ 5,649 Assumes no year-end dividends 384 -Automobile- Electric Utilities - Public Works Facility $ 4,187 $ 3,970 $ 4,245 Rate Filing: �69% increase 385 Electric Utilities - CSAH 8 Irrigation $ 191 $ 190 $ 260 Rate Filing: 6.9% increase 386 Gas Utilities - Public Works Facility $ 2,512 $ 3,116 $ 3,330 Rate Filing: 6.9% increase 387 Refuse Disposal & Recyling Service $ 2,200 $ i'm _t 2,860 Licensed refuse hauler 388 PW Facility Weed Control $ 240 $ 229 T 240 'Annual service bids 389 CSAH 8 V�md Control $ 1,750 $ 1,736 $ 1,750 Annual service bids 390 Hwy 61/170th Roundabout Weed Control $ - $ 291 $ 300 Annual service bids 391 Rentals - Chipper for Tree Trimming $ 8,000 $ 8,000 $ 8,000 Chipper rental 392 Rentals -Roller for Dust Control $ 5,300 $ 5,300 't 5,300 Roller rental 39-3- Rentals - Copier $ 495 493 $ 495 $41.25lmonth 394 Copier Overage Charges $ 100 .$ $ 100 $ 100 Copies over the base rate 395 Tax Exempt License Renewals $ 300 $ 245 $ - Every twoears 396 Dues $ 500 $ 500 $ 500 Professional memberships 397 Office -Fumiture & Equipment $ 2,500 $ 2,600 $ 2,500 Replace computer equipment 398 Streets and Roadways $ 1,407,659 $ 1,351,493 $ 1,53_0.874 399 Property Insurance $ 8,347 $ 6,557 $ 7,286 Assumes no year-end dividends 400 1 Street L�hti nq $ 136,609 $ 141,406 $ 151,163 Rate Filing: 6.9% increase 401 Stop Lights $ 2:94-3 i 2,794 $ 2,987 Rate Filing; 6.9% increase 402 Qvil Defense Sirens $ 259 $ NO t 257 Rate F": 6.9% increase 403 Street Lighting $ 147.7513 $ 150,997 $ 1611.693 404 Compost Site Monitor $ 6,75C $ 6,75[) $ 7,250 500hRurs [a? $14.50/hr_ 405 Fica $ 416 $ 419 $ 450 s of 6.20% y �qv 205/6 of salary erlime 406 Medicare $ 98 $ 98 , $ 105 1.45% of salary & overtime 407 Worker's Compensation $ 338 $ 240 $ wi _7,250/10*5.26 408 Solid Waste Generator License - County $ 316 $ 315 $ 315 Washington County fee 409 Materials Recycling $ 10,000 $ 10,000 $ 10,000 Net of clean up event receipts 416 Clean Up Event Supplies $ 800 $ 800 $ 800 Receipt forms, pans, 411 Clean Up Event Receipts $ 7,550) $ :6,790: $ 7,550i Offset clean-up p event expenses 412 Compost S C�Pqe Supplies $ 1,000 $ 1,000 $ 1,000 Site maintenance items 413 Toilet Rental $ 600 $ 600 $ 600 Compost in its rawest form 414 Water Bottles & Pens with Recycling Logo $ $ 2,750 $ 2,750 As per grant agreement Page 8 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET LINE 1 ACCOUNT 2018 2018 2019 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 7 415 Climb Theatre Performances $ 4,146 $ 4,146 _$ 4,146 As per grant agreement 416 , Regclin$ $ 16,916_ $ 20,328 . $ 20,247 -- 417 (Total Public Works Expenses $ 1,572,333 $ 1,522,818 $ 1,712,814 418 Park Maintenance _ 419 Full-time Salaries - RM $ 61,888 $ 61,888 $ 63,745 Pay Grade 5 Maximum 420 Overtime _ $ 9,283 $ 9,283 $ 9,562 208 hours 110%) c@ overtime rate 421 Full-time Salaries - AG $ 59,201 $ 59,201 $ 63,745 Pay Grade 5 Maximum _ 422 Overtime $ 8,880 $ 8,880 $ 9,562 208 hours (109/6).@ overtime rate 423 Seasonal Part -Time Wa;ues $ 60,000 $ 78,000 $ 78,000 5,20_0_ hours @ $15.00 _ 424 Overtime $ - _ 425 i Pera $ 10,444 $ 10,444 $ 10,996 7.5% of regular salary & overtime 426 Ifice $ 12,354 $ 13,470 $ 13,926 6.20% of salary & overtime _ 427 i Medicare $ 2,889 $ 3,150 $ 3,257 1.45% of salary & overtime u 428 Health Insurance - RM $ 15,307 $ 15,667 $ 18,654 HealthPartners High -Deductible Plan 429 Health Insurance - AG _ $ 14,117 $ 14,439 $ 17,136 HealthPartners Hift-Deductible Plan 430 Dental Insurance $ 2,819 $ 2,819 $ 2,819 Delta Dental -100% of Premium .- - - 431 Unemployment $ 2,500 $ 1,885 $ 2,500 Cit pa} s 100% of chargeable claims 432 Worker's Compensation $ 9,983 $ 6,851 $ 11,815 224,614/100*5.26 433 Motor Fuels $ 12,400 $_ 8,135 $ 10.070 Estimated 23.8%per gallon increase 434 Repair &Maintenance $ 17,700 $ 17,700 $ 22,080 Equipment parts & repairs 435 Hanifl Shelter Bldg Repair & Maintenance $ 2,500 $ 2,500 $ 2,500 Includes monthly contracted maintenance 436Contract Cleaning $ 1,200 $ 1,200 $ 1,200 $100/month 437 Landscaping Supplies $ 5,800 $ 8,150 $ 8,150 Shrubs, wood chips, ... 438 Small To & Equipment $ 2,500 $ 2,500 $ 2,500 Weed whips, shears etc... 439 ;Travel & Training $ 1,550 $ 1,550 $ 1,550 'Shade tree courses for 3 emoloyees 440 Property Insurance $ 38,814 $ 29,772 $ 33,110 Hanitl shei?er rated seaaratel 441 Automobile Insurance $ 1,330 $ 888 $ 1,110 Se re ated from PW fleet -- 442 Electric Utilities $ 4,256 $ 3,280 $ 3,505 Rate Filing: 6.9% increase 443 Gas Utilities $ 1,093 $ 1,678 $ 1,795 Rate Filing: 6.9% increase 444 Weed Control - Hanifl Fields $ 5,000 $ 4,522 $ 5,000 Broadleaf weed control at Hanifl Fields 445 Weed Control - All Other City Parks $ 10,000 $ 8,051 $ 10,000 Broadleaf weed control at all other parks 4Tciiet.Rental $ 14,000 $ 13,600 $ 14,000 Here's Johnny! -- 447 ERentals $ 1,500 $ 1,500 $ 1,500 Sod cutters, mulch blower... _ -- quipment -- 448 (Tax Exempt License Renewals $ 80 $ 80 $ - Everatwo years 446 Subtotal Park Maintenance $ 389,387 $ 391,083 $ 423,787 450 Park P_lannino & Programmin•_: 451 Full-time Salaries - SD $ 61,888 $ 61,888 $ 63,745 Pay Grade 5 Maximum 452 Pera $ 4,642 $ 4,642 $ 4,781 7.5% of regular salary 453 1 Fica _ $ 3,837 $ 3,837 $ 3,952 6.20% of wages -454Medicare $ 897 $ 897 $ 924 1.45% of wages 455 'Health Insurance $ 9,132 $ 9,306 $ 11,056 HealthPartners High -Deductible Plan_ 456 i Dental Insurance $ 1,033 $ 1,033 $ 1,033 Delta Dental -1000° of Premium 457 LWorker s Compensation $ 427 $ 300 $ 459 63,745/100*.72 458 .Office Supplies $ 1,000 $ 500 . $ -_ 500 Calculators, pens, paper... 459 Recreation Proms¢ ram Supplies & Expenses: $ 16,000 $ 8,000 $ 8,000 Offset by sponsorships & registration fees 460 Travel & Training $ 1,000 $ 1,000 $ 1,000 Mileage, seminars,.. 461 Dues & Subscriptions $ 300 $ 300 $ _ 300 Professional memberships 462 Desktop Computer System- $ 2,000 $ 2,000 $ 2,000 Upgrade computer etc uQment 463 Subtotal Park Planning & Programming $ 102,156 $ 93,703 $ 97,750 464 Total Parks and Recreation Expenses $ 491,543 $ 484,786 $ 521,537 465 Community Development Assist $ 54,213 $ 54,213 $ 48,932 Pay Grade 5 Minimum replacement) 466 Internships $ 31,200 $ 31,200 $ 31.200 2.080 hours $15.00/hr. $ - - 467 Pera $ 4,066 $ 4,0 66 $ 3,670 7.5% of regular salary 468 Fica $ 5,296_ $ 5,296 $ 4,968 6.20% of wages 469 Medicare $ 1,238 $ 1,238 $ 1,162 .1.45% of wages 470 Worker's Compensation $ 589 $ 415 $ 577 180,132/100*.72 471 Health Insurance $ 3,511 $ 3.867 $ 4,641 HealthPartners Hi2hh-Deductible Plan 472 Dental Insurance $ 535 $ 535 $ 535 Delta Dental - 100% of Premium 473 Office Supplies $ 500 $ 500 $ _ 500 1P�per &cartridges for plotter 474 Travel & Training $ 1,000 $ 1,000 $ 1,000 Annual constant . 475 Promotional Marketing $ 5,000 $ 5,000 $ 5,000 1 Predevelo ment grant match_ _ 476 Notary Public Fee _ $ - $ 40 $ _ % Every lwo years 477 Software Maintenance Contracts $ 2,945 $ 2,945 $ 2,945 ArcGis Desktop Software upgrades 478 Dues &_Subscriptions , $ 600 $ 600 $ 600 Professional memberships 479 Office Furniture & Equipment $ 2,060 $ 2,000 $ 2,000 U rade computer equipment 480 Total Community Development Expenses $ 112,693 $ 112,915 $ 107,730 481 Remit State Fire Aid $ 82,615 $ 82,615 $ 81,616 Offset bbotate Fire Aid 482 Firemen's Relief $ 82,615 $ 82,615 $ 81,615 483 , League of MN Cities $ 13,560 $ 13,389 $ 14,100 Population based dues Page 9 CITY OF HUGO 2019 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2018 2018 2019 NOTES TO LINE ITEM5 - NO.! DESCRIPTION BUDGETED PROJECTED - ---- -- -- BUDGETED 484 Metro Cities $ 5,519 $ 5,519, $ 5,565 Imposed by Metro Cities Board 485 Sam's Club 486 !Sensible Land Use Coalition $ $ - 135 $ 250 $ 125 - 250 : $ $ 125 Corporate account - -- - 250 Reduced workshop fees 487 ygo Business Association $ 150 : $ 150 1 $I $ 150 EDA membership 488 White Bear Chamber $ 550 : $ 550 . $ 550 Washinqton County wide association 469 Dues & Memberships $ 20,164 $ 19,983 i $ 20,740 490 NW Youth & Family Services $ 6,000 $ 6,000 1 $ 6,000 Youth Diversion Program 491 Forest Lake Youth $ 6,000 $ 6,000 $ 6,000 Youth Diversion Program 492 Historical Societ $ 6,000 $ 3,000 $ 3,000 Net of internsh' _ ProectDir-e.ctorS $493 2 12,210 $ 17,680 1,040 hours @ $17 _ 494 - Pere 7.5%of wages 495 _....-....___--......_... Flea 1 $ 838 $ 757 $ 1,096 6.20% of wages 496 - Medicare $ 196 $ 177 $ 256 1.45% of wages 497 ! Workers Comp $ - $ 55 $ --- _127 $17,680/100'.72 498 YMCA Board Membership $ 1,500 $ 1,500 $ 1,500 On �o!�S contribution 499 Kidz'N Biz Fast _ $ 750 $ 750 $ 750 On -going contrbution 501 Newsletter Postage _ 502 Newsletter Printing 503 Miscellaneous 504 Group Disabili Insurance 505 Truth in Taxation Costs 506 Assessment Collection Fees 507 Miscellaneous Unallocated 508 Total Unallocated Expenses 509 General Fund Expenses (Subtotal) 510 Retain in General Fund 511 'Transfer to Reserves 512 Transfers Out 513 ,Other Financing Uses x 514 General Fund Expenses (Total) $ $ 5,050 $ 3,300 $ 6,266.5 3,300 ; $ 6,500 4,000 2 newsletters per year Something always comes up $ 9,197 $ 9,197. $ 9,380 Short and long term coverage $ 1,460 $ 1,406 $ 1,460 Charged by Washington County $ 900 $ 900 ! $ 900 Charoad by Washington County^ $ 23,007 $ 24,784 1 $ 26,240 $ 161,604 $ 157,831 $ 165,004 :. 5,417 834 $ �5,4 S � 1 $ � �05 834 $ 5,964,835 $ $ x273,503 $ Maintain 50% Fund Balance Reserve $ $ - $ 200,000 Guard a ainst economic downturn $ $ 218,477 $ - To Building Maintenance Fund $ $ 491,979 $ 200,000 $ 5,417 834 $ 5,897 813 $ 6164,839 Page 10 City of Hugo Debt and Abatement Levies $1,340,000 $1,325,000 $965,000 $1,040,000 $4,795,000 $1,605,000 Total CIP Bonds of Imp Bonds of Imp Bonds of CIP Refunding Abate Refunding Tax Abate of Debt and --2OiO 20-1- 1 2009 -00 1-3 2013 2609 Abate Levy Pay 13„Y$ 236,880 $ 63,412 $ 69,756 $ 131,127 $ 64,368 192,819 $ 778,362 Pay 14 1-1-8-,958 $ 63,387 $ 88-,227 $ 133103--$ 201,498 101,925 $ 7-07,068 Pay 15 $ 88,309 $ 63,362 $ 86,697 $ 131,803 $ 280,634 102,440 $ 753,245 Pay 16 $ 87,360 $ 63,336 $ 85,168 $ 66,500 $ 200,429 102,188 $ 604,981 1Pay 17 $ 89,509 $ 63,111 $ 83,390 $ 66,500 $ 109,795 104,288 $ 606,793 Pay 18 $ 63,286 67,883 $ 56,502- $ 331,035 -10-6-,230 $ 624,936 Pay 19 $ 63,260 $ 67,883 1 $ 56,502 $ 327,735 $ 102,795 $ 618,175 Pay 20 $ 63,235 . . . ..... - $ 63,235 Pay 21 $ 68,228 $ 68,228 Pay 22 $ 13,235 $ 13,235 Pay 23 $ 18,598 $ 18,598 Pay 24 $ 18,569 ! r 1 $ 18,569 Pay 25 $ 18,399 .. ............. $ 18,399 Pay 26 $ 18,228 8. 212 8 621,016 661,846 569,004 642,067- '1,605,494 '8-12,6-'8-'-5 4,912,052 Page 11 Levies for Parks and Equipment SPECIAL PARKS FUND 2018 2019 2020 1 2021 2022 2023 a Beginning Fund Balance $ 1,346,601 1 $ 1 086 115 $ 1 027 636 $ 1,619.157 $ 1,010,678 $ 1,002 199 REVENUES: Property Tax�Levy - 91,521 $ 91,521 $ 91,521 $ 91,521 : $ 91,521 $ - 90.654 _$ Developer Fees $ 78,960 1 $ $ $ $ $ Total Revenues $ 169,514 $ 91,521 $ 91,521 $ 91,521 1 $ 91,521 $ 91,521 EXPENDITURES: Bald ENW121st Streat Property Improvements $ �,. 30,ODO _ Park Improvements: Clearwater Creek Preserve Planning & in-- $ 30,000 -- -- �. T Hantfi Athletic Fields Lighting Improvements _ $ 200,000 Other Park Upgrades - Lions Park Playground Equipment $ 50,D00 _ - Irish Avenue Park Improvements - - $ -- 50,000 $ _ 50,000 - - Hardwood Creek Trail Extension Plan pnr e & Design $ 20,000 Misc. Trail Improvements $ 100,000 1 $ 100,000 $ 100,000 I $ 100,060 _ Total ExpendAures $ 430,000 1 $ , - 150,000 $ 100,000 $ 100.000 $__ 100,000 1 _ _ I Ending Fund Balance $ 1,086,115 $ 1,027,636 1 $ 1 019 157 i $ 1010,678 1 $ 1,002,1W l $ 1,093,720 r� v _ EQUIPMENT PURCHASING FUND 2018 2019 2020 2022 2023 ��-:...-e..>.%-.e.-ws...__..0 :.-�a. .-t. a' :. .: ._a•�'N"- 'yi:.._bs•n'a _2021 41 e+:i 63� .b aR*' L '�'�,,;: �_ _.,e; .�� .-. Beginning Fund Balance 1 $ 1,573,721 1 $ 1 244 290 j 981,669 �, $ 1,049,548 $ 133 427 $ 59.306 y REVENUS. Ent Property Tax Levy -._ - _� 11 b 111 679 $ 111,879 $ 111,879 $ 111,879. $ 111,879 DNR G a- Radios $ _ 5,000 Sale of w'ixed Assets $ 21,501 From General Fund $ _- EXPENDITURES: Fire Department Replace 10 Portable Radios in 2018 & 8 per year $ Replace 42 SCBA Tanks _ -.. Reptwce Command Vehicle 02 Rep§ce Utility Vehicle 1 (2006 Chevy Silverado� Replace Generator on 2003 Heavy Rescue Truck 1 Replace Peterbilt Engine 12 (pumperftanker) with Aerial _ Replace Command Vehicle 01 Replace 8 Mobile Radios (fire depl) _Riegace ATV1 Public Works Department $ . Replace Chevy Silverado,(Unit 102-07 _ _ j Replace Chevy Silverado (Unit 114-07) $ Replace Chevy Silverado (Unit 112-06) Masonry Monument Sign - North End of Hwy 61 $ Replace Sterlu Plow Truck 1Unit 206-06) $ Skid -Steer Wheel & Track Machine Trade -Up and Attachments _ Replace Hot -Mix Patch Trailer Replace Fellirq Trailer (Unit 310-05) Replace Felling Trailer (Unit 312-06) -- Replace Carryy-On Utility Trailer (Unit 311-05) _ Replace Felling Trailer (Unit 321-07) Replace Carry -On Utilty Trailer ( Unit 322-07) Replace Ford F550 Bucket Truck (Unit 104-081 1 $ 00,000 $ 16,000 $ (45,000 $ (6,500)_ $ (2,000) $ [6,500J Replace Ford F550 4x4 Pickup (Und 115 (80,OOD) Replace Ford F550 Dump Truck (Unit 103 11) $ (6D 000) ..C- q- _ ... ,tee Ending Fund Balance $ 1,244,290 $ 981,669 $ 1,049,548 $ 133,427 $ 59,306 $ 91.185 Page 12 Capital Project Funds STREET CONSTRUCTION FUNDS ... .s-t .s'G w. i. •e� ,..�vn_...��..i;. Tn � t P roperty Tax Levy - Current Taxes Property Tax Levy -Extra Levy Capacity Investment Earnings Special Assessments - South Egg Lake Special Assessments - Fable Hill Bridge Special Assessments - Property Demolitions Special Assessments - 165th Street Special Assessments - Rice Lake Meadows Special Assessments - 147th/Oneka Lake Blvd_ Special Assessments - N. Sunset Lake Special Assessments - Oneka Lake Blvd/Harrow State Aid Construction Transfer from Deposits for Oneka Lake Blvd Transfer from Fund 404 _ From Adelaide Landing Developer (44%) EXPENDITURES: 147th Street/Oneka Lake Blvd ( Wrap U;. 147th Street/Oneka Lake Blvd Sidewalk Rosemary Way Wetland Monitorin Comprehensive Plan Update North Sunset Lake - Completed - WSB Engineering Current Project: Oneka Lake Blvd & Harrow (Bid i -.WSB Engineering (20%) Forest Road Bridge 130th Street Imp Adelaide Landing Ending Fund Balance 3 2018 2019 2020 i 2021 1 2022 1.:. 2023 e a: exye y .� 'r3ef,�. .d $ 2,955,578 $ 5148,858 $ 3 416 342 $ 26 5 9 254 $ 7,097 102i.' $ 8,976,777 I $ 539,657 $ 604,566 $ 604,566�$,566_ $ 604,556 $ 604,556 $ 554,937 II $ 549,947 $ 604,940 $ 699,577 $ 15,878 $ 15,208 $ 14,538 - $ 1,181 $ 2,597 $ 2,487 $ 2,377 $ 6,694 $ 5,203 $ 5,030 $ 0857 $ 4,684 $ 4,511 $ 54,913 $ 43,231 $ 41,822 $ 4D,414 $ 39,007 $ 37,598 $ 13,784 $ 13,367 $ 12,949 $ 12,531 $ 12,113 $ 11,695 $ 16,581 $ 14,996 $ 14,539 $ 14,081 $ 13,624 $ 13,167 $ 25,429 $ 22,997 $ 22,295 $ 21,594 $ 20,892 $ 579,157 $ 579,157 $ 579,157 $ 579,167 $ 579,157 $ 579,157 $ 1,360,888 $ 521,840 $ 521,840 $ (2,248) $ (764,657)_ $ (152,931) $ (13833) $ (3558,000)1 $ 5 1�48 858 tA 3 416 342 $ Page 13 A. 254 $ 7 097 102 $ 8,976 777 $ 10 847 930 City of Hugo Tax Rates Pay' Pay 2017 Pay 2018 Dollar Percent Pay 2019 Dollar Percent Fn Final Final Chan ge Change Preliminary Change Change ryn Special Levies Debt Service Levy $ 302,710 $ 187,671 $ (115,039) ___38.00%j $ 187,645 $ (26) -0._019/6 Tax Abatement Levy $ 304,083 $ 437.265 $ 133,182 43.80% $ 430,530 $ 6,735 -1.64% $ 606,793 $ 624,936 . $ 18,143 2.99% $ 618,175 $ (6,761) -1.08% _ Subject to Levy Limits General Fund Levy $ 4,606,455 $ 4,871,025 $ 264,570 5.74% $ 5,370,029 $ 499,004 10.24% Stormwater Utility Levy $ - $ 271,111 $ 271,111 $ Firefighter's Relief Levy $ 13,742 $ 15,231 $ 1,489 0.00% $ 16,112 $ 881 5.78% Equipment Purchasing Levy $ $ 111,879 $ 111,879 0.00% $ 111,879 $ 0.00% Park Improvement Levy $ 94,923 $ 90,554 ! $ (4,369) 4.60% $ 91,521 $ 967 1.070/6 Mill and Overlay Levy $ _ 64,909 $ 64,909 j $ 0.00% $ - $ (64.9091 0.00% Capital Improvement Levy $ 539,657 $ 539,657 1 $ 0.00% $ 604,566 $ 64,909 12.030/6 $ 5,319,686 $ 5,964,366 $ 373,569 12.12% $ 6,465,218 $ 500,852 8.40% Certified Property Tax Levy $ 5,926,479 $ 6,589,302 $ 391,712 11.18% $ 7,083,393 $ 494,091 7.50% Less: Fiscal Disparities $ c603,0761 $ f64_3,288; $ i40,212, 6.67% $ f 713,538) $ (70,250) 10.92% _ Local Portion of Lew $ 5.323.403 $ 5.946.014 $ 622,611 11.70% $ 6,369.855 $ 423.841 7.13% Tax Rate Calculations Local Portion of General Expense $ 5,051,496 $ 5,776,665 Divided byTax Capacity $ 14,625,159 $ 16,357,309 Urban Tax Capacity for General Expense 34.540% 35.315%1 Less 10%for Rural -3.454% -3.532% Local Portion of Debt Service Levy $ 271,906 $ 169,349 Divided by Total Tax Capacity $ i4,938,652 $ 16,694,227 Tax Capacity for Debt Service _ 1,820% 1.014% Total Urban Tax Rate 36.360%, 36.330% Total Rural Tax Rate 32.906"/°1 32.798% Tax Capacity Estimated by Coun Northern Pallet Parcel From County Assessment Report Median Est Market Value Single -Family $ 313,100 Median Est Market Value Townhome/Condo $ 165,000 From County Tax Department Median Taxable Value Prior to Exclusion $ 262,700 _ Market Value Exclusion $ 13 597 Median Taxable Value After Exclusion $ 249,103 Net Tax Dollar Change $ 6,201,112 11.840/($ 17 523,705 7.13% 35.387% _ 3.539% $ 168,743 11.75% $ 17,884,648 See Below 7.13% 0.944% -0.08% 36.330%__ 0.00% -0.33% 32.792°h _ — -0.02% $ 17,798,151 86,497 - $ 17,884,648 $ 326,000 4.12% $ _ _ 179,800 8.97% $ 259,458 - 4.16% $ 2,595 942.62 4.16% $ -- 37 63 - Page 14