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HomeMy WebLinkAbout2018.08.06 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Intern Pierre Giguere, and City Clerk Michele Lindau Minutes for the June 25, 2018, Executive for City Administrator Performance Review Klein made motion, Miron seconded, to approve the executive minutes for the city administrator’s performance review held on June 25, 2018, as presented. All Ayes. Motion carried. Minutes for the July 16, 2018 Council Meeting Petryk made motion, Miron seconded, to approve the minutes for the City Council meeting held on July 16, 2018, as presented. All Ayes. Motion carried. Minutes for the July 17, 2018 Commissioner Interviews Klein made motion, Miron seconded, to approve the minutes for the commissioner interviews held on July 17, 2018, as presented. All Ayes. Motion carried. Minutes for the July 19, 2018, Good Life Open House Miron made motion, Klein seconded, to approve the minutes for the Good Life Senior Living Open House held on July 19, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded to approve the agenda as amended by adding under “Appointments and Presentation” the recognition of the Hugo Fire Department for their recent Support of the Yellow Ribbon Network and the recognition of a donation from Emagine Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, AUGUST 6, 2018 – 7 P.M. Hugo City Council Meeting Minutes for August 6, 2018 Page 2 of 11 Theatres. Also added was a discussion on alternate members of the commissions and comments from Rice Creek Watershed District Manager John Waller. All Ayes. Motion carried. Swearing in of Brian Esch as Firefighter and Brian Kindelberger as Lieutenant At its July 2, 2018, meeting, Council approved Brian Esch as a regular firefighter on the Hugo Fire Department. Fire Chief Kevin Colvard performed the swearing in of Brian. Brian explained that he came to City Hall to pick up a building permit and made the decision to become a firefighter. He said he has been in the City for many years and has enjoyed seeing it grow. At its March 5, 2018, meeting, Council approved the promotion of Brian Kindelberger to Lieutenant on the Hugo Fire Department. Fire Chief Kevin Colvard performed the swearing in of Brian. Brian thanked the Council for the opportunity, and said he has enjoyed volunteering in the community and will continue to do so. Recognition of the Hugo Fire Department for Recent Support of the Yellow Ribbon Network Haas added this to the agenda to present the Hugo Fire Department with a letter of appreciation from the 148th Fighter Wing for their care package support. Several hundred of the airmen recently returned home from a multi-month deployment to the Middle East where the Air Wing's F-16s flew over 3,000 hours on 600 combat missions against ISIS forces in support of Operation Inherent Resolve. Recognize donation from Emagine Theatres Haas added this to the agenda to talk about his connection with the Emagine Theaters. Haas had requested free passes for seven families of deployed military members. Travis Joseph, Regional Events Manager of Emagine Theatres was not able to attend the meeting but will be at the next meeting to present the donation. Recess Weidt called for a short recess, and the meeting reconvened at 7:18 p.m. Forest Lake School District Update – Superintendent Steve Massey Superintendent Steve Massey provided the Council an update on the Forest Lake School District. Steve stated he was starting his 2nd year as Superintendent but has been at the school district for 14 years. He explained that Forest Lake has seven schools, and the growth in Hugo will engage the community more deeply into the school district. He said they recently received a statewide award for positive behavior intervention support, and the high school was ranked 36th in the state. Also, the agriculture program just received the MN Agriculture Education Award, and he thanked Mike Miron for his help. Steve talked about the bond referendum that was passed in 2015 and explained that every school in the district was receiving vast improvements, including Hugo City Council Meeting Minutes for August 6, 2018 Page 3 of 11 safety equipment, and he presented photos of the construction on the buildings. He said the growth in Hugo will present challenges to the district, and they will have to look at boundaries and consider another elementary school. He concluded by talking about the district’s referendum on the November 6th ballot. They were seeking an additional $825 per pupil increase from the current $462 voter approved operating levy. This would bring them closer to what state funding should be had they kept up to inflation. The voter approved levy was 12 years old and has received no increase. He stated this would equate to an increase of $285 on a $250,000 home. Weidt said he appreciated the presentation, and he wished him well on the referendum. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Mechanic Dave Greeder 3. Approve Annual Performance Review for Public Works Director Scott Anderson 4. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler 5. Approve Final Pay Request for Waters Edge Stormwater Reuse Project 6. Approve Pay Request No. 1 for Oneka Lake Boulevard/Harrow Avenue Improvement Project 7. Approve Resolution Approving Final Plat and Development Agreement for Oneka Place 8. Approve Purchasing Agreement with HGAC for Cooperative Purchasing 9. Approve Hiring of Jacob Jorgenson and Timothy Olson as Probationary Firefighters 10. Approve Hiring of Lino Lakes Resident William Lusk as Probationary Firefighter 11. Approve Exempt Gambling Permit for North St. Paul, Maplewood, Oakdale Rotary Club for Event at Wild Wings on September 14, 2018 12. Approve Appointment of David Fry to the Hugo Planning Commission 13. Approve Appointment of Shawn Haag to the Hugo Parks Commission 14. Approve Appointment of Maria Mulvihill to the Hugo Board of Zoning Appeals and Adjustments All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for August 6, 2018 Page 4 of 11 Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11, 2003 as a senior engineering technician, and on August 5, 2008, Scott was promoted as the City’s Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo’s Public Works Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Lead Worker Mike Loeffler. Approve Final Pay Request for Waters Edge Stormwater Reuse Project In August of 2016, the City of Hugo entered in to a grant agreement with the Rice Creek Watershed District and the Metropolitan Council for the Water’s Edge Stormwater Reuse Project. The City of Hugo received $30,000 from the Rice Creek Watershed District and $200,000 from the Metropolitan Council towards this project. The project consisted of the construction of a stormwater irrigation system at the 30-acre Water’s Edge townhome area, conserving an estimated 16.9 million gallons of groundwater annually. In the fall of 2017, the construction of the Water’s Edge Stormwater Reuse system was completed and the only remaining work to be completed was the installation of the electrical transformer and connection to power. On July 3, 2018, Peterson Companies completed the startup of the Water’s Edge Reuse system with Birch, the HOA’s irrigation contractor. Peterson Companies worked with Birch to get the pump system specifically programmed for the HOA’s irrigation system. Following this, on July 11, 2018, Peterson Companies conducted a successful startup of the reuse system with representatives from the City, WSB, and RCWD in attendance. The City was now in the process of completing the educational signage for the reuse project and plan to have this installed as soon as possible. Staff had received the necessary contract closeout documentation from Peterson Companies and recommended the acceptance of the improvements and payment of the final voucher for the Water’s Edge Water Reuse Project. Adoption of the Consent Agenda approved the Final Pay Request for the Waters Edge Stormwater Reuse Project in the amount of $35,158.96. Approve Pay Request No. 1 for Oneka Lake Boulevard/Harrow Avenue Improve ment Project The City received Pay Request No. 1 for work performed on the Oneka Lake Boulevard/Harrow Avenue improvement project through July 31, 2018. The contractor had the first layer of bituminous in place on the entire project and expected to be completed with the project mid to Hugo City Council Meeting Minutes for August 6, 2018 Page 5 of 11 late August. Adoption of the Consent Agenda approved Payment Voucher No. 1 to North Valley, Inc. in the amount of $357,155.64 for work on the Oneka Lake Boulevard/Harrow Avenue Improvement Project. Approve Resolution Approving Final Plat and Development Agreement for Oneka Place CPDC- Pratt-Oakwood, LLP, had requested approval of a final plat on a 117 acre parcel located north of Oneka Parkway and 159th Street. The site was currently vacant. The City Council approved the Preliminary Plat and PUD for Oneka Place at its May 21, 2018, meeting. The final plat will plat 54 lots from the Oneka Place preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Oneka Place PUD. Adoption of the Consent Agenda approved RESOLUTION 2018-22 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC – Pratt – Oakwood, LLP, ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF 159TH STREET FOR ONEKA PLACE. Approve Purchasing Agreement with HGAC for Cooperative Purchasing Minnesota Statutes allows municipalities to purchase supplies, materials, or equipment without regard to the competitive bidding requirements if the purchase is through a national purchasing alliance or cooperative. The Houston-Galveston Area Council (HGAC) is a nationwide procurement service that primarily deals with capital equipment for use by Public Safety and Public Works departments across the United States. There are over six thousand local governments, including 199 Minnesota public entities that utilize their services. HGAC offers an expedited procurement process that can eliminate the need for preparing detailed specifications while satisfying all other requirements for competitive bidding. The City of Hugo can use their services by entering into a contract which can be terminated upon 30 days written notice. Adoption of the Consent Agenda approved the execution of a membership contract with HGAC, subject to review and approval by the City Attorney. Approve Hiring of Hugo Residents Jacob Jorgenson and Timothy Olson as Probationary Firefighters Jacob Jorgenson and Timothy Olson have completed all the necessary requirements to be hired as probationary firefighters. In addition to being available evenings and weekends, both have daytime availability within their work schedule. Adoption of the Consent Agenda approved the hiring of Jacob Jorgenson and Timothy Olson as probationary firefighters on the Hugo Fire Department. Approve Hiring of Lino Lakes Resident William Lusk as Probationary Firefighter William Lusk has completed all the necessary requirements to be hired as a probationary firefighter. William lives eight minutes away beyond the west edge of Hugo in Lino Lakes, however he is employed with Schwieters and works behind the fire station. Schwieters will permit William leave work for daytime calls. Staff recommends Council make an exception to the City Code, which requires firefighters to reside within a six-minute radius of the Fire Hall. Adoption of the Consent Agenda approved the hiring of William Lusk as a probationary firefighter on the Hugo Fire Department. Hugo City Council Meeting Minutes for August 6, 2018 Page 6 of 11 Approve Lawful Gambling Exempt Permit for North St. Paul, Maplewood, Oakdale Rotary Club for Event at Wild Wings on September 14, 2018 The North St. Paul, Maplewood, Oakdale Rotary have applied for a Lawful Gambling Exempt Permit to conduct raffles at their event at Wild Wings on September 14, 2018. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Rotary Club. Approve Appointment of David Fry to the Hugo Planning Commission Approve Appointment of Shawn Haag to the Hugo Parks Commission Approve Appointment of Maria Mulvihill to the Hugo Board of Zoning Appeals and Adjustments On July 17, 2018, Council conducted interviews of six individuals to fill vacancies on Hugo’s commissions. Staff continues to work on the logistics of having alternate members on the commissions and will be bringing forth a recommendation to Council at a future meeting. Adoption of the Consent Agenda approved the appointment of David Fry to the Hugo Planning Commission, Shawn Haag to the Hugo Parks Commission, and Maria Mulvihill to the Hugo Board of Zoning Appeals and Adjustments. Public Hearing on Vacation of Drainage and Utility Easement on Oneka Place Development for Prairie Village Development Community Development Director Rachel Juba explained that CPDC- Pratt-Oakwood, LLP, was requesting a vacation of the existing drainage and utility easement located over a parcel that will be used for the development of Oneka Place. The drainage and utility easement was used for drainage from the Prairie Village development to the south. The drainage from that area will be incorporated into the Oneka Place development. New drainage and utility easemen ts will be placed on the lots at the time the final plat is recorded. She explained that staff was comfortable with the request to vacate the drainage and utility easements and recommend the City Council approve the notice to vacate the drainage and utility easement. Weidt opened the public hearing. After receiving no comments, he closed the public hearing. Haas made motion, Klein seconded, to approve the notice to vacate the drainage and utility easement. All Ayes. Motion carried. Approve Appointments of Hopkins Schoolhouse Committee Members At its July 2, 2018 meeting, Council approved the formation of a committee to work on issues related to the Hopkins schoolhouse, specifically to consider a grant application to put the structure on the Historical Register while exploring private public partnerships. The seven- member committee is to be made up of one member of each of the commissions, a staff member, and two residents. Each commission has selected a member, and staff continues to work on finding a second resident to serve. Staff recommended Council select a Council member to be on the committee and appoint EDA Commissioner Cindy Petty, Parks Commissioner Cathy Arcand, Historical Commissioner Cynthia Schoonover, Planning Commissioner Matthew Derr and Hugo City Council Meeting Minutes for August 6, 2018 Page 7 of 11 resident Lynette Anderson, and one more resident, yet to be determined, to the Hopkins Schoolhouse Committee. Klein made motion, Miron seconded, to appoint Cindy Petty, Cathy Arcand, Cynthia Schoonover, Matthew Derr, Lynette Anderson, and another resident to the Hopkins Schoolhouse Committee. All Ayes. Motion carried. Weidt made motion, Klein seconded, to appoint Council Member Mike Miron to the Hopkins Schoolhouse Committee. All Ayes. Motion carried. Concept Plan for Frenchman Lofts Community Development Intern Pierre Giguere presented a concept plan submitted by MWF Properties to develop a three story, 45-unit multifamily apartment complex with both surface and underground parking upon an 18 acre parcel. The 18 acre parcel is located northeast of Festival Foods within Frenchman Place. The development would be known as Frenchman Lofts. The site contains wetland that will require a delineation. Rentals of the units range from $660 - $1200. Pierre talked about the building design and the recommendation from staff to make some change to comply with the City’s multi-family design guidelines. He talked about the 2030 Comprehensive Plan and the development of low and moderate income housing, stating the proposal met the R-5 zoning density per acre. There was discussion on water reuse, and it was recommended it be incorporated into the plan if possible. Council liked the underground parking and the location. Chris Stokka from MWF Properties properties replied to the water reuse suggestion stating he would talk to his team to see if it can happen. He stated that, as part of the development, they participate in the Green Communities, and it would help as part of that. There was discussion on the Section 42 Tax Credits. Stokka stated they will have a good idea in the next month whether they will receive them. These credits are received from the federal government if the development scores high enough by the County CDA. In return for those tax credits, they cannot exceed certain income levels. Stokka asked how the Council would feel about a change in the type of application to a Planned Unit Development instead of a Conditional Use Permit due to the fact they had considered putting a larger development there, but wetlands reduced their buildable acreage. Council agreed that this type of housing was needed and indicated they would consider a change. Approve Preparation of Ordinance Amendment for Alternate Commissioners City Administrator Bryan Bear added this to the agenda to discuss appointing alternates to serve on the City’s EDA, Planning Commission, and Parks Commission. Bear stated there was work to be done to change the ordinance and likely changes to respective bylaws. Hugo City Council Meeting Minutes for August 6, 2018 Page 8 of 11 Weidt made motion, Haas seconded, to direct staff to prepare an amendment to City code to allow for alternate commissioners. All Ayes. Motion carried. Rice Creek Watershed District Manager John Waller Rice Creek Watershed District Manager John Waller had asked to address the Council to discuss watershed district taxes collected by Washington County for each municipality. Waller talked about how the money collected for the County should be spent in the County, and he asked that Council keep the pressure on the district and ask for the money. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas showed pictures of care package preparation and some of the care package recipients. Schwieters Companies had provided a lot of items, and WSB Engineering will be doing the same. He also showed pictures of Fort Hood helicopter training, Xcel Energy Burger Night sponsor, and volunteers who went to the Stillwater Army picnic. A request from widow who needed her lawn mowed was fulfilled by a Hugo Public Works employee and his son. A Gold Star Mom needed a new mower, and Hugo Equipment Company gave the family a good deal. TGK Automotive Groundbreaking Ceremony on Tuesday, August 7, 2018 City Administrator Bryan Bear informed Council that TGK Automotive Specialists and Sullivan Day Construction had invited them to the Groundbreaking Ceremony for TGK’s new headquarters to be located at 13891 Forest Boulevard North (former End Zone property). The ceremony will take place on Tuesday, August 7, 2108 at 9 a.m. This had been posted as a possible meeting of the Council. National Night Out Tuesday, August 7, 2018 City Administrator Bryan Bear reminded Council a meeting had been scheduled to attend National Night Out events on Tuesday, August 7, 2018. Staff provided Council a list of neighborhood events. Lions Community Scramble Golf and YRN Fundraiser on Sunday, August 12, 2018 City Administrator Bryan Bear informed Council that the Hugo Lions Club was sponsoring a Community Scramble Golf event with proceeds going to the Hugo Yellow Ribbon Network. The event was scheduled for Sunday, August 12, 2108, at the Oneka Ridge Golf Course. Primary Election Tuesday, August 14, 2018 City Administrator Bryan Bear reminded Council the State Primary Election will take place on Tuesday, August 14, 2018. Polls will be open from 7 a.m. to 8 p.m. Voting information is Hugo City Council Meeting Minutes for August 6, 2018 Page 9 of 11 available on the MN Secretary of State’s website or contact City Clerk Michele Lindau with questions on where to vote. White Bear Lake Chamber Legislative Breakfast on Thursday, August 23, 2018 City Administrator Bryan Bear informed Council they had been invited to attend the White Bear Lake Chamber Legislative Breakfast in the Oneka Room at Hugo City Hall on Thursday, August 23, 2018. This session will focus on the tariff issue and its impact on the local business community. The program begins at 8:00 a.m. with registration at 7:30 a.m. Staff recommends Council schedule this as a meeting if they choose to attend. Weidt made motion, Haas seconded, to schedule a meeting to attend the White Bear Lake Chamber Legislative Breakfast on Thursday, August 23, 2018. All Ayes. Motion carried. Reschedule Midyear Budget Workshop City Administrator Bryan Bear Council recommend Council reschedule the budget workshop on Thursday, August 23, 2018, at 9 a.m. because it was the same morning as the White Bear Lake Chamber Legislative Breakfast. Miron made motion, Klein seconded, to reschedule the budget workshop to Thursday, September 6, 2018, at 3 p.m. All Ayes. Motion carried. Reschedule September 3, 2018, Council Meeting to Tuesday, September 4, 2018, Due to Labor Day Holiday City Administrator Bryan Bear recommend Council reschedule its first meeting in September due to the Labor Day Federal Holiday. Miron made motion, Klein seconded, to reschedule the September 3, 2018 City Council meeting to Tuesday, September 4, 2018. All Ayes. Motion carried. BBQ Cookout for YRN Fundraiser on Saturday, September 29, 2018 City Administrator Bryan Bear informed Council the Fry Group and eXp Realty were sponsoring a BBQ fundraiser on Saturday, September 29, 2018, from noon – 2 p.m. at Lions Park. Free BBQ ribs will be served until gone, and all donations will go to the Yellow Ribbon Network. Haas made motion, Klein seconded, to schedule a meeting to attend the BBQ Cookout on Saturday, September 29, 2018. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 6, 2018 Page 10 of 11 Fall Cleanup on Saturday, October 6, 2018 City Administrator Bryan Bear informed Council the annual Fall Cleanup was scheduled for Saturday, October 6, 2108 from 8 a.m. to noon at the Hugo Public Works Building. Fire Department Open House on Saturday, October 6, 2108 City Administrator Bryan Bear informed Council the Fire Department Open House will be held on Saturday, October 6, 2018 from 11 a.m. to 3 p.m. The Open House will include the Fearless Firefighter Fun Run 5K at 10 a.m. Registration begins at 9 a.m. Weidt made motion, Haas seconded, to schedule a meeting to attend the Fire Department Open House on Saturday, October 6, 2018. All Ayes. Motion carried. Schedule City Wide Bus Tour for Saturday, October 6, 2018 City Administrator Bryan Bear recommended Council schedule the Citywide Bus Tour for Saturday, October 6, 2018, to begin at 10 a.m. The City holds a bus tour annually for commission members, legislators, and interested residents. This will be the City’s 13th bus tour. The starting place was yet to be determined. Miron made motion, Haas seconded, to schedule the bus tour for Saturday, October 6, 2018, at 10 a.m. All Ayes. Motion carried. Notice of Vacancy on Brown’s Creek Watershed District City Administrator Bryan Bear informed Council that Washington County had notified the City that the term of office for two Brown’s Creek Watershed District board members will expire on October 21, 2018. State Statute provides that the County Board select watershed district managers from lists of nominees submitted by the municipalities. Anyone interested in serving on the Brown’s Creek Watershed District should contact City Hall. Adjournment Klein made motion, Miron seconded, to adjourn at 8:55 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau Hugo City Council Meeting Minutes for August 6, 2018 Page 11 of 11 City Clerk