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HomeMy WebLinkAbout2018.09.04 CC Minutes CITY of Minutes , HUGO CITY COUNCIL MEETING EST. 1806 HUGO CITY HALL • TUESDAY, SEPTEMBER 4, 2018— 7 P.M. 14669 Fitzgerald Avenue North•Hugo,MN 55038 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, and City Clerk Michele Lindau Minutes for the August 20,2018 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on August 20, 2018, as presented. All Ayes. Motion carried. Minutes for the August 23, 2018 White Bear Area Chamber Breakfast Klein made motion, Petryk seconded, to approve the minutes for the White Bear Area Chamber Breakfast held on August 23, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by adding an item to reschedule the Xcel Energy Training Town Grand Opening and to schedule the HBA Networking Breakfast. All Ayes. Motion carried. Approval of the Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Resignation of Hugo Firefighter Andy Churchill 3. Approve Special Event Permit for the Hugo American Legion Craft Show and Oktoberfest 4. Approve Pay Request No. 3 and 4 to Diversified Construction Services for Replacement of Fire Hall Roof 5. Approve Advertisement for Community Development Assistant Hugo City Council Meeting Minutes for September 4,2018 Page 2 of 5 6. Approve Job Description for Finance and Public Works Administrative Assistant All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resignation of Hugo Firefighter Andy Churchill Firefighter Andy Churchill had submitted his letter of resignation after serving 14 years on the Hugo Fire Department. Adoption of the Consent Agenda approved the resignation of Firefighter Andy Churchill effective November 1, 2018. Approve Special Event Permit for the Hugo American Legion Craft Show and Oktoberfest The Hugo American Legion had applied for a Special Event Permit to hold a craft show and Oktoberfest on Saturday, October 6, 2018. A Special Event Permit approved by Council is necessary because alcohol will be sold outdoors, there may be more than 200 people in attendance, it will extend after dark, and there will be amplified music. Attendance will be spread out during the day from 9 a.m. to 9 p.m. The event will consist of approximately 60 vendors, some inside the building and others out in the parking lot area. There will be a D.J, food vendors, and a beanbag tournament. Since the Hugo Fire Department is holding their open house on the same day, staff anticipates there may be limited parking. The applicant had contacted MGM and Kidz Place Daycare, who have granted permission for attendees to park in their lots. Adoption of the Consent Agenda approved the Special Event Permit for the Hugo American Legion to hold a craft show and Oktoberfest on Saturday, October 6, 2018. Approve Pay Reguest No. 3 and 4 to Diversified Construction Services for Replacement of Fire Hall Roof Diversified Construction Services had submitted Pay Requests No. 3 and 4, which is the final pay request. Diversified performed the work on the replacement of the Fire Hall roof and rooftop equipment. Building Official Chuck Preisler had inspected the work and determined it has been satisfactorily completed. Adoption of the Consent Agenda approved Pay Request No. 3 in the amount of$8,481.85 and Pay Request No. 4 in the amount of$8,977.50 to Diversified Construction Services. Approve Advertisement for Community Development Assistant At its meeting on July 2, 2018, Council approved the resignation of Community Development Assistant Rachel Leitz. Adoption of the Consent Agenda approved the advertisement for a new Community Development Assistant. Approve Job Description for Finance and Public Works Administrative Assistant At its December 18, 2017 meeting, the Council adopted a resolution approving a pro forma Hugo City Council Meeting Minutes for September 4,2018 Page 3 of 5 financial guide for water and sanitary sewer operations. This budget guideline contained funding for an additional full-time sewer and water operator and/or clerical support to the Public Works Director. At its March 29, 2018 meeting, the Council appointed Accounting Clerk Anna Wobse as the new Finance Coordinator and authorized staff to fill the vacant Accounting Clerk position. The Public Works Director and Finance Coordinator have agreed that an inter- departmental position could be created to support both departments. Adoption of the Consent Agenda approved the job description for the Finance and Public Works Administrative Assistant. Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the Oneka Lake Boulevard/Harrow Avenue Improvement Proiect At its March 5, 2018 meeting, Council held a public hearing on the Oneka Lake Boulevard and Harrow Avenue Street Improvement Project. Council ordered the improvements and authorized the preparation of plans and specifications for the project. Bids were opened on May 24, 2018, and the project was awarded to North Valley, Inc. on June 4, 2018. City Administrator Bryan Bear presented photos of the streets before and after construction stating the improvements are substantially complete and staff recommended Council move forward with the assessment process for the project. The next steps were to declare the costs to be assessed, prepare the proposed assessment, and hold a public hearing. Klein made motion, Haas seconded, to approve RESOLUTION NO. 2018 —25 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE ONEKA LAKE BOULEVARD AND HARROW AVENUE STREET IMPROVEMENT PROJECT All Ayes. Motion carried. Petryk made motion, Klein seconded, to approve RESOLUTION NO. 2018 -26 CALLING FOR THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT FOR THE ONEKA LAKE BOULEVARD AND HARROW AVENUE STREET IMPROVEMENT PROJECT All Ayes. Motion carried. Update on Hopkins Schoolhouse Committee At its August 6, 2018 meeting, the Council approved appointments to the Hopkins Schoolhouse Committee. The committee met the first time on Wednesday, August 29. Council Member Petryk was in attendance as a substitute for Mike Miron. Becky talked provided an update on the meeting saying there was discussion on if the building should be put it on the National Register of Historical Places. There was also discussion on the possibility of shrink wrapping the roof, and the Council felt it may be worthwhile to explore getting a free estimate. City Clerk Michele Lindau added that another meeting was being scheduled to include a presentation from someone who was interested in opening a winery. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Hugo City Council Meeting Minutes for September 4,2018 Page 4 of 5 Yellow Ribbon Network activities held recently. In the past two weeks, the YRN has received five requests from military families for assistance including plumbing and HVAC repairs and connecting to the County Veterans Service Office. They YRN continues to receive "Thank you" cards from those receiving care packages, including the 147th Human Resource Company who are doing medical support work at a hospital. Haas thanked Council Member Miron for working with an enlisted member on a veteran's Day presentation. The YRN was requesting greeting cards be donated for the military to use. Volunteers are needed for the September 20th Serving Our Troops Dinner for troops going to the Middle East. The next Burger Night is September 26th, and the sponsor is a local homeowners association. Midyear Budget Workshop on Thursday, September 6, 2018 City Administrator Bryan Bear reminded Council the Midyear Budget Workshop was scheduled for Thursday, September 6, 2018 at 3:00 p.m. in the Council Chambers. Tour de Hugo on Saturday, September 22, 2018 City Administrator Bryan Bear informed Council the Tour de Hugo will be held on Saturday, September 22, 2018, beginning and ending in Lions Park. The rides range from 6-62 miles. Riders are encouraged to sign up online. Wilson Tool National Manufacturing Day Open House on Friday, October 5, 2018 City Administrator Bryan Bear informed Council that Wilson Tool, 12912 Farnham Avenue North, has invited the City Council to attend their annual open house, in honor of National Manufacturing Day, on Friday, October 5, 2018, from 8:30 a.m. —2:30 p.m. The event will highlight the importance of manufacturing to the U.S. economy and showcase the rewarding, highly skilled jobs available in manufacturing fields. Staff is making "Thank you" cards to send to the City's manufacturing businesses. Weidt made motion, Klein seconded, to schedule a meeting to attend the Wilson Tool, Manufacturing Day Open House on Friday, October 5, 2018, from 8:30 a.m. —2:30 p.m. All Ayes. Motion carried. Reschedule Time for the Xcel Energy Training Town Grand Opening At its July 16, 2018 meeting, Council scheduled a meeting to attend Xcel Energy's Training Town Grand Opening on October 17, 2018, from 3-5 p.m. Xcel Energy would like to change the time to 1-3 p.m. City Administrator Bryan Bear added this to the agenda and recommended Council change the meeting time. Klein made motion, Miron seconded, to reschedule the time for the Xcel Energy Training Town Grand Opening on October 17, 2018 from 3-5 p.m. to 1-3 p.m. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 4,2018 Page 5 of 5 Hugo Area Business Association Networking Breakfast on Tuesday, September 11, 2018 City Administrator Bryan Bear informed Council the Hugo Area Business Association is holding a Networking Breakfast on Tuesday, September 11, 2018, at 7:30 a.m. at the Blue Heron Grill located at 14725 Victor Hugo Boulevard. Petryk made motion, Haas seconded, to schedule a meeting to attend the HBA Breakfast on Tuesday, September 11, 2018 at 7:30 a.m. All Ayes. Motion carried. Adiournment Klein made motion, Haas seconded, to adjourn at 7:30 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk