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HomeMy WebLinkAbout2018.10.01 CC PacketEST. 1906 00 14669 Fitzgerald Avenue North - Hugo, MN 55038 A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, OCTOBER 1, 2018 — 7 P.M. 1. September 17, 2018 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Forest Lake Area Schools 2018 Operating Levy Referendum — Superintendent Steve Massey G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Adam Greeder 3. Approve Resignation of Community Development Intern Pierre Giguere and Approve Advertisement for Replacement 4. Approve Pay Request No. 2 for Oneka Lake Boulevard/Harrow Avenue Improvement Project 5. Approve Resolution Approving the Conditional Use Permit at 5725 148th Street North to Expand A Legal Non -Conforming Use — Kersten 6. Approve Release of Letter of Credit for Prairie Village 3rd Addition 7. Approve Release of Letter of Credit for Good Life Senior Living 8. Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek Watershed District and the Rice Creek Watershed District 9. Approve Acceptance of the FEMA Assistance to Firefighters Grant (AFG) and Authorize Purchase of New SCBA Equipment for the Hugo Fire Department. 10. Approve Proclamation for October Toastmaster Month H. PUBLIC HEARING 1. Assessments for Oneka Lake Boulevard/Harrow Avenue Street Improvement Project I. UNFINISHED BUSINESS 1. Approve Resolution Approving the IUP for Solar Farm on 165th Street North 2. Approve Resolution Accepting Plans and Specifications and Advertising for Bid for Water Tower No. 4 J. NEW BUSINESS 1. Nothing Scheduled K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Yellow Ribbon Network Update M. ADMINISTRATIVE PRESENTATIONS 1. White Bear Area Chamber Business Awards on Tuesday, October 2, 2018 2. Manufacturing Day Open House at Wilson Tool on Friday, October 5, 2018 3. Fire Department Open House and Fun Run on Saturday, October 6, 2018 4. Citywide Bus Tour on Saturday, October 6, 2018 5. Fall Cleanup on Saturday, October 6, 2018 6. Schedule Lions Park Playground Grand Opening for Wednesday, October 17, 2018 N. ADJOURNMENT BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING MONDAY, OCTOBER 1, 2018 D.1 September 17, 2018 City Council Meeting Staff recommends Council approve the minutes for the September 17, 2018, City Council meeting as presented. F.1 Forest Lake Area Schools 2018 Operating Levy Referendum — Superintendent Steve Massey Forest Lake Area School District has an operating referendum on the November 6, 2018, ballot to revoke and replace its current levy. Steve Massey, Forest Lake Area Schools Superintendent, will be at the meeting to present information on the 2018 Operating Levy Referendum and answer questions from the Council. G.1 Approval of Claims City staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as an apprentice for the Public Works Maintenance Worker. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Worker Adam Greeder. G.3 Approve Resignation of Community Development Intern Pierre Giguere and Approve Advertisement for Replacement Pierre Giguere began employment with the City on June 5, 2018, as a Community Development Assistant. Recently, Pierre accepted a job offer at a land development company, and he has submitted his letter of resignation. Staff recommends Council approve the letter of resignation from Pierre effective October 6, 2018, and advertisement for replacement. GA Approve Pay Request No.2 for Oneka Lake Boulevard/Harrow Avenue Improvement Proiect The City of Hugo has received Pay Request No. 2 from North Valley, Inc. for the Oneka Lake Boulevard/Harrow Avenue Improvement Project. City Engineer Mark Erichson has reviewed Pay Request No. 2 and found it to be satisfactory for work completed to date on this project. Staff recommends Council approve Pay Request No. 2 to North Valley, Inc. in the amount of $295,269.40 for work completed to date on the Oneka Lake Boulevard/Harrow Avenue Improvement Project. G.5 Approve Resolution Approving the Conditional Use Permit at 5725 148th Street North to Expand A Legal Non -Conforming Use — Kersten Scott Kersten is requesting a Conditional Use Permit (CUP) for an expansion of a legal non- conforming auto body service station use. At its September 13, 2018, meeting, the Planning Commission held a public hearing and considered the request. There was no one that spoke during the public hearing except the applicant to provide background on the request. Staff recommends approval of the conditional use permit to the Planning Commission. The Planning Commission agreed that the application met the criteria to approve a conditional use permit and unanimously recommend approval of the conditional use permit to expand the legal non- conforming use for the property located at 5725 148th Street. Staff recommends Council approve the Resolution approving the CUP. G.6 Approve Release of Letter of Credit for Prairie Village 3rd Addition Prairie Village 3rd Addition has had significant work completed to date and the Excelsior Group is requesting to release the letter of credit. The current letter of credit is in the amount of $139,300. Staff has inspected the work completed to date and the warranty periods have expired. Staff recommends the release of the letter of credit for Prairie Village 3rd Addition. G.7 Approve the Release of Letter of Credit for Good Life Senior Living Good Life Senior Living has had significant work completed to date and the applicant is requesting to release the letter of credit. The current letter of credit is in the amount of $40,000. Staff has inspected the work completed to date and recommends the release of the letter of credit for Good Life Senior Living. G.8 Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek Watershed District and the Rice Creek Watershed District Rice Creek Watershed District (RCWD) has analyzed and identified certain discrepancies in the common boundary between the Brown's Creek Watershed District (BCWD) and the RCWD. The discrepancies arise because of differences between the boundaries as established by State order and the hydrologic boundaries as determined by modern mapping information. RCWD had conducted hydrologic boundary field investigation in January, 2018, and has developed a revised boundary for inclusion in a petition to the Board of Water and Soil Resources. MN Statute requires the petition be approved by the governing body and each watershed district having jurisdiction of the territory proposed to be changed. BCWD has reviewed and agreed with the revised hydrologic and legal boundary changes. Staff recommends Council approve the resolution approving the letter of concurrence for changes to the watershed district boundaries. G.9 Approve Acceptance of the FEMA Assistance to Firefighters Grant (AFG) and Authorize Purchase of New SCBA Equipment for the Hugo Fire Department On September 7, 2018 the Hugo Fire Department was awarded an AFG Grant from FEMA in the amount of $160,833. This grant was awarded for the purchase of new SCBA air packs, bottles, and face pieces. A requirement of the grant is that the City must contribute $8,041, a 5% match of the grant funds awarded. The new SCBA equipment will be purchased through the Houston - Galveston Area Council (HGAC). Staff recommends that Council approve acceptance of the FEMA AFG Grant and authorize the purchase of new SCBA equipment for the Hugo Fire Department. G.10 Approve Proclamation for October Toastmaster Month The City of Hugo has been contacted by a member of a Toastmasters group in White Bear Lake requesting the City of Hugo proclaim the month of October as Toastmasters month. Staff recommends Council approve the proclamation proclaiming October as Toastmasters Month. H.1 Assessments for Oneka Lake Boulevard/Harrow Avenue Street Improvement Project At its September 4, 2018 meeting, the Council adopted the resolution declaring costs to be assessed for the Oneka Lake Boulevard and Harrow Avenue Improvement Project, and scheduled the hearing on the proposed assessments for this evening. The Notice of Assessment Hearing has been published in the official newspaper and mailed to the owners of each parcel described in the assessment roll at least two weeks prior to the hearing. Engineer Mark Erichson will present a summary of the project, the assessment process, and related costs of the project. Staff recommends the Mayor open the public hearing to take all comments and approve the resolution adopting the assessments for the Oneka Lake Boulevard and Harrow Avenue Improvement Project. I.1 Approve IUP for Solar Farm on 165' Street North At its September 17, 2018, meeting the Council considered an application from Fast Sun, LLC, for approval of an Interim Use Permit (IUP) for a solar farm to be located north of 165th Street North and west of Henna Avenue North. Staff provided a presentation to the Council with background on the request and an update from the Planning Commission meetings. There were a few residents that spoke at the meeting regarding the solar farm. Generally the same concerns were raised from the Planning Commission meetings. There were some specific requests from the residents. The City Council discussed the application and the requests from the residents. The Council agreed that there could be some revisions to the plan and conditions of the IUP in regards to landscaping and larger setbacks to reduce the impacts on the surrounding property. They provided direction to staff to revise the IUP to include revisions to the permit as discussed by the City Council. Staff has updated the IUP per the discussion by the City Council. Staff recommends approval of the IUP for the solar farm, subject to the conditions listed in the IUP. I.2 Approve Resolution Accepting Plans and Specifications and Advertising for Bids for Water Tower No. 4 A Comprehensive Water Supply Plan completed in 2008 identified the need for additional water supply and storage. Later in 2008, a location study was completed to determine viable site(s) where both a water tower and well could be constructed. The City proceeded to find a parcel meeting necessary parameters and acquired the property on the south side of 125th street, approximately 1750-ft east of TH 61. Since that time, Well #6 was constructed on this site in 2010 and has been in operation since that time. The design and construction of the water tower was delayed due to the economic down turn that resulted in slower growth within the community. We have continued to monitor water demand based on existing and projected use and identified the need to construct additional water storage at this time. As directed, staff has completed the preparation of plans and specifications for the 1,500,000 gallon Water Tower No. 4 Improvements. The tentative schedule for the water tower project would be to receive bids in November 2018, with construction of piling and foundation work to start as early as late fall/early winter of 2018. Completion of the water tower improvements are anticipated to be the summer of 2020. Staff recommends Council approve the plans and specifications and authorization to advertise for bids. K.1 Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. M.1 White Bear Area Chamber Business Awards on Tuesday, October 2, 2018 Council has scheduled a meeting to attend the 2018 Business & Achievement Awards on October 2, 2018 at the Keller Golf Course, 2166 Maplewood Drive, Maplewood. Registration begins at 11:30 a.m., and the program will be from 12:00 - 1:30 p.m. M.2 Manufacturing Dav Open House at Wilson Tool on Friday, October 5, 2018 Council has scheduled a meeting to attend Wilson Tool's annual open house, in honor of National Manufacturing Day, on Friday, October 5, 2018, from 8:30 a.m. — 2:30 p.m. The event will highlight the importance of manufacturing to the U.S. economy and showcase the rewarding, highly skilled jobs available in manufacturing fields M.3 Fire Department Open House and Fun Run on Saturday, October 6, 2018 Council has scheduled a meeting to attend the Hugo Fire Department's Open House on Saturday, October 6, 2018, from 11 a.m. to 3 p.m. There will also be a Fun Run beginning at at 9 a.m. MA Citywide Bus Tour on Saturday, October 6, 2018 Council has scheduled a meeting to attend the annual Citywide Bus Tour on Saturday, October 6, 2018. The bus leaves at promptly 10 a.m. from Lions Park. Come early for coffee and donuts. M.5 Fall Cleanup on Saturday, October 6, 2018 Annual Fall Cleanup will be held on Saturday, October 6, 2018, from 8 a.m. to noon at the Public Works Building. M.6 Schedule Lions Park Playground Grand Opening for Wednesday, October 17, 2018 At their May 21, 2018 meeting, the City Council approved $100,000 for replacing the playground at Lions Park. At the Parks Commission meeting of June 20, 2018, residents gave input on the playground and St. Croix Recreation was selected for the project. Work has been completed on the Lions Park playground. Staff is recommending a grand opening be scheduled for Wednesday, October 17 at 6:00 p.m. N. Adjournment 00 14669 Fitzgerald Avenue North • Hugo, MN 55038 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, SEPTEMBER 17, 2018 7 P.M. ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, and City Clerk Michele Lindau Minutes from the September 4, 2018 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on September 4, 2018, as presented. All Ayes. Motion carried. Minutes from the September 6, 2018 Midyear Budget Workshop Miron made motion, Petryk seconded, to approve the minutes for the Midyear Budget Workshop on September 6, 2018, as presented. All Ayes. Motion carried. Minutes from the September 11, 2018 HBA Networking Breakfast Klein made motion, Petryk seconded, to approve the minutes for the HBA Networking Breakfast held on September 11, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Klein made motion, Miron seconded, to approve the following Consent Agenda: Approval of Claims 2. Approve Annual Performance Review for City Clerk Michele Lindau Hugo City Council Meeting Minutes for September 17, 2018 Page 2 of 8 3. Approve Annual Performance Review for Public Works Worker Paul Christianson 4. Approve Hiring of Amber Lozier as Finance and Public Works Administrative Assistant 5. Approve Off -Site Gambling Permit for Merrick, Inc. for Purse Bingo at the Hugo American Legion 6. Approve Extension of Leave of Absence for Firefighter Andy Luchsinger 7. Approve Electrical Inspection Services Agreement with Tolke Inspections, Inc. Approve Resolution Approving Preliminary Tax Levy for 2019 9. Approve Special Event Permit for Halloween Event at Woodloch Stables 10. Approve Reduction in Letter of Credit for Adelaide Landing Phase 2 and Release of the Cash Escrow for the Phase 1 Grading. 11. Approve Property Line Adjustment for Wlaschin at 7755 125th Street North 12. Approve Purchase Agreement with Chris Cosgrove for City Owned Property on TH61 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the ClaRoster "as ms presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Approve Annual Performance Review for Public Works Worker Paul Christianson The City of Hugo hired Paul Christianson as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Approve Hiring of Amber Lozier as Finance and Public Works Administrative Assistant At its September 4, 2018 meeting, The Council approved the job description for the Finance and Public Works Administrative Assistant, an inter -departmental position that will support both the Finance and the Public Works Departments. Amber Lozier has worked for the City as a temporary scanning technician since February, 2015, helping to scan documents for the Laserfiche project. Adoption of the Consent Agenda approved the hiring of Amber Lozier as the new full-time Finance and Public Works Administrative Assistant with a start date of October 8, 2018. Hugo City Council Meeting Minutes for September 17, 2018 Page 3 of 8 Approve Off -Site Gambling Permit for Merrick, Inc. for Purse Bingo at the Hugo American Legion Merrick, Inc., had submitted an application to conduct off -site gambling at the Hugo American Legion on September 24, 2018. The Legion was requesting Merrick be allowed to conduct Purse Bingo at their location. Adoption of the Consent Agenda approved the the Off -Site Gambling Permit for Merrick, Inc. Approve Extension of Leave of Absence for Firefighter Andy Luchsinger At its May 21, 2018, meeting, the Council approved a four -month Leave of Absence for Firefighter Andy Luchsinger effective from May 5 — September 9. Andy had requested an extension of his leave until December 31, 2018. Adoption of the Consent Agenda approved the extension of the leave for Andy Luchsinger until December 31, 2018. Approve Electrical Inspection Services Agreement with Tolke Inspections, Inc. At its July 16, 2018 meeting, the Council approved a revised agreement with Brian Nelson Inspection Services, Inc. On August 1, 2018, Brian submitted his notice of retirement. Staff had interviewed other contractors and recommended entering into an agreement with Tolke Inspections, Inc. Adoption of the Consent Agenda approved the agreement for electrical inspection services with Tolke Inspection Services effective October 1, 2018. Approve Resolution Approving Preliminary Tax Levy for 2019 At its September 6, 2018, mid -year budget workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to -date as well as projections for the 2019 fiscal year. It was the consensus of the Council that the 2019 preliminary tax levy provide for no change in the urban tax rate. The total proposed 2019 property tax levy of $7,083,393 keeps the urban tax rate at 36.330% of tax capacity while the rural tax rate will decline by 0.02%. The Finance Director believed this levy was sufficient to fund the operating and capital budgets in 2019 and recommended the City Council approve the Resolution Approving the Preliminary Tax Levy Payable in 2019. Adoption of the Consent Agenda approved RESOLUTION 2018-27 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2019 Approve Special Event Permit for Halloween Event at Woodloch Stables Ken Short from Motley, MN, had applied for a Special Event Permit for a Halloween haunted walk to be known as "Hellwoods" on property owned by Woodloch Stables at 5696 170th Street North and property to the northwest owned by Fred Macalus at 5696 170th Street North. This event took place for the first time last year and was known as the "Woods of Terror". This is an event for 14+ years of age and consists of a 35-45 minute haunted walk through the woods on an established trail. Starting September 28, 2018, from Sunday through Thursday, the haunted trail will be open at 7:30 p.m. with no entry after 10 p.m. On Fridays, Saturdays, and Wednesday, October 31St (Halloween), no entry will be permitted after 11 p.m. All visitors will be off the premises by midnight. Staff and Washington County Sheriff's Office have worked with the applicant on the details of this event. Adoption of the Consent Agenda approved the Special Event Permit for "Hellwoods" subject to the conditions in the staff memo. Hugo City Council Meeting Minutes for September 17, 2018 Page 4 of 8 Approve Reduction in Letter of Credit for Adelaide Landing Phase 1 and 2 Adelaide Landing 2nd Addition has had significant work completed to date and the Excelsior Group was requesting an initial reduction in the letter of credit. The current letter of credit was in the amount of $1,578,491. Staff had inspected the work completed to date and recommends reducing the letter of credit to $325,000 based on the value of work remaining to be completed. The Excelsior Group was also requesting the release of the cash escrow for the grading as the initial grading phase is complete. Adoption of the Consent Agenda approved the release of the cash escrow for the grading in the amount of $68,400. Approve Property Line Adiustment for Wlaschin at 7755 125th Street North Staff received a property line adjustment application submitted by Matthew and Teresa Wlaschin and Wlaschin Family Farm Limited Partnership on Thursday, August 9. The properties are located south of 125th Street North. The applicants were requesting approval of a property line adjustment for the properties of 7755 125th Street North and 12140 Illies Avenue North. Parcel B is 5 acres and parcel A is 137 acres in size. The applicant was proposing to adjust the common property line between the properties. This adjustment would result in Parcel B totaling 6 acres and Parcel A totaling 136 acres. Adoption of the Consent Agenda approved RESOLUTION 2018-28 APPROVING A PROPERTY LINE ADJUSTMENT FOR MATTHEWAND TERESA WLASCHIN AND WLASCHIN FAMILY FARM LIMITED PARTNERSHIP FOR PROPERTIES LOCATED AT 7755 125TH STREET NORTH AND 12140 ILLIES AVENUE NORTH. Approve Purchase Agreement with Chris Cosgrove for City Owned Property on TH61 At its Tuesday, August 21, 2018, meeting the EDA was presented with a concept for the City owned property across from City Hall by Chris and Jennifer Cosgrove. The Cosgroves owned and operate Cozzies Traven and Grill along Highway 36 near Stillwater. They have interest in purchasing the City owned property for their second location. The EDA agreed that the concept generally met the development criteria the City has for the property and directed staff to negotiate a purchase agreement with the Cosgroves for City Council approval. Staff has been working with the City Attorney on the purchase agreement. Adoption of the Consent Agenda approved the draft purchase agreement subject to the City Attorney review and approval. Update on Midyear Budget Workshop and Aerial Truck Committee The Midyear Budget meeting was held on Thursday, September 6, 2018. During the meeting there was discussion on the purchase of an aerial truck for the Fire Department. Council suggested forming a committee to plan for the purchase of this truck. Miron made motion, Klein seconded, to approve the appointment of. Mayor Tom Weidt, Public Works Director Scott Anderson, Public Works Lead Worker Mike Loeffler, Finance Coordinator Anna Wobse, Fire Chief Kevin Colvard, one of the Assistant Chiefs, a third member of the Hugo Fire Department, and City Administrator Bryan Bear to be on the Aerial Truck Committee. Hugo City Council Meeting Minutes for September 17, 2018 Page 5 of S Interim Use Permit (IUP) for a Solar Farm located north of 165th Street and west of Henna Avenue North Community Development Director Rachel Juba explained that Fast Sun, LLC, was requesting approval of an Interim Use Permit (IUP) for a solar farm to be located north of 165th Street North and west of Henna Avenue North. The property is 30 acres that would be leased to the applicant, and the farm is proposed to be on five acres in the northwest corner of the property. The property is zoned Future Urban Services and guided Low Density in the 2040 Comprehensive Plan. There are 13 acres of wetland on the property, and the applicant is seeking approval from the Technical Evaluation Panel for pilings and the access drive off 165th Street. This farm will be able to provide power for 165 homes, and power is proposed to be purchased by Xcel Energy. Rachel explained the farm will be fenced, and she reviewed the landscaping plan. The Planning Commission held a public hearing and considered the request at its July 26, 2018, and August 23, 2018, meetings. The Planning Commission recommended approval of the IUP for a solar farm with a vote of 3-2. Rachel reviewed the comments from the public at the hearings and the comments and recommendations made by the Planning Commission. Recommendations related to revisions to the landscape plan, gate on the driveway entrance, review of the IUP every five years, information on decommissioning, design of the panels, health and safety impacts, and information on the stormwater plan. Rachel talked about the revisions that had been made to the plan, performance standards for solar farms, and criteria that needed to be met for approval. She stated that it was staffs opinion that it met the intent and standards of the ordinance, and staff recommended approval subject to the conditions in the IUP. Mayor Weidt noted that this item was not scheduled as a public hearing, but he invited audience members to speak. Annie Gregoire, 16720 Henna Avenue North, and Amy Jorgenson, 16613 Henna Avenue North, approached the podium. Annie spoke about the character of the neighborhood and the reasons why they built their homes where they did. Amy referred to the criteria regarding compatibility and questioned how an industrial project fit into the neighborhood. She talked about a "heat island" and how it would affect the environment. She stated that studies have proven that chemicals are released during construction and decommission, or in case of a break. Annie said that things may seem safe in the beginning but could be harmful. She asked the Council to reconsider this new trend. Dan Riopel and Meriel McClintock, 7260 165th Street North, talked about the landscaping stating they would like to see 15-foot trees instead of the proposed six to eight -foot since the panels were 15 feet tall. They also requested the trees on the west side of the site be 30 feet from property line to allow for growth without encroaching on the neighboring property. It was their opinion that the trees on the east side would not block or screen. They stated there needed to be a lockbox on the gate entrance for City and emergency access. Dan talked about the driveway through the wetland. He wanted it to at least be gravel, and he cautioned against putting water on the neighboring property. He also commented on maintenance saying it should be done monthly and all landscaping should be completed entirely before going online. It should also be inspected upon completion and inspected for maintenance the first, second, and Hugo City Council Meeting Minutes for September 17, 2018 Page 6 of 8 fifth year, and then every five years. He talked about the road being a five -ton and how it could be destroyed by their equipment. He requested the Council protect the City's investment in the roads. Meriel presented a petition to the Council signed by 39 residents in opposition of the solar power plant. She requested a study be done at the applicants expense to determine the amount of escrow that should be collected for decommission. She suggest a lien be put on the property if there was not enough escrow to cover expenses. She also talked about TV, cell phone, and Wi-Fi interruptions and the harmful effect on animals. She also requested a study be done to determine how the plan affected their property values. James Gregoire, 16720 Henna Avenue North, stated he agreed with the other parties that spoke, and he added that the road along the west property line should extend all the way to the north (instead of stopping in the middle as shown on the plan) to provide for easier emergency access. He also talked about the screening being inadequate on the east. Applicant Chuck Biesner, 601 Carlson Parkway, Minnetonka, agreed with all of staff s recommendations, and he stated he has heard these comments from the public multiple times. He stated he could shift the garden to the east to provide for another row of trees on the west. He said the height of the panels are 12 feet and will be fixed system. He felt the six foot trees will grow quickly, and said his landscape budget was near $70,000. He said he could extend the driveway to the end of the project with class -five rock. Weidt asked about grass, and Beisner replied that there would be native grass under the panels and mowed a few times a year. Weidt talked about the likeliness that they would need to start up the panels up to make sure they work, and this may be before the landscape is in. Beisner said they also needed to plant when it was the best time of year to plant. He added that the construction company put together the escrow amount, and he knows of no WI-FI interruptions. Petryk questioned if the panels were different than those used on homes, since they would be in very close proximity and she has never heard of any issues. Beisner stated they were the same panels, and there are also many farms in close proximity of animals with no issues. Beisner addressed the heat island effect by saying the panels absorb as much heat as possible. He also stated he would work with the construction company on the logistics of the five -ton road. Weidt asked Rachel about protection should they go bankrupt. Rachel replied there could be a transfer of an IUP, and if it was not operating for 12 months, they would begin decommissioning, and there would be more than enough money for the removal. Miron said he would support taller trees, and they should be setback far enough to not impede upon the neighboring property. Weidt said he thought it excessive to request 15-foot trees due to expense, and an 8-foot tree would grow tall enough in a few years. He agreed that the road needed to go all the way along the project. Miron talked about inspections and staff involvement. Rachel stated she would be inspecting and would add additional inspections to the permit. Snyder stated that an IUP, is an interim use, and contains conditions that, if violated, the permit Hugo City Council Meeting Minutes for September 17, 2018 Page 7 of 8 could be ended. A Conditional Use Permit (CUP) runs forever and the IUP is more restrictive. He said that if Council approved, it should be on a final written permit. He advised that the permit contain a modification clause, and staff could consider any shortfall in decommission be assessed against the property. Miron asked about additional criteria imposed and what would happen if the applicant didn't comply. Snyder replied that the City could choose to not renew the permit. Miron said the ordinance allowed for this type of project to be located in this area. He did have concerns with landscaping, and the City needed to minimize the impacts as much as possible. Klein agreed that the City needs to be cognizant of those living near. Setbacks needed to be revaluated, and he wanted all the pieces of the puzzle put together before making a decision. Weidt spoke about the character of the neighborhood questioning where a solar farm would fit if not in that area. He said he was fine with smaller trees and letting them grow due to the financial burden. He also agreed it was a good idea to pause and have staff come back with the permit in order. Petryk stated her support on the trees. Miron stated the City needed to make sure the screening is established in a reasonable time to minimize the visual impact and was comfortable knowing that inspections would be done. Klein made motion, Miron seconded, to direct staff gather information into one permit for review by council and residents. All Ayes. Motion carried. b$ Recess aaoi,r . Mayor Weidt called for a short recess. He called the meeting back to order at 8:31 p.m. Yellow Ribbon Network Update Council Member Phil Klein reported to Council that the next Hamburger Night will be on Wednesday, September 26, 2018, from 5-8 p.m. Klein stated that this would be an excellent opportunity to show support for the troops. Family Movie Night at Hanifl Fields on Friday, September 28, 2018 City Administrator Bryan Bear informed Council that Family Movie Night would be held Friday, September 28, 2018, at Hanifl Fields beginning with a vehicle show at 6:30 p.m. Fire trucks, squad cars, and other equipment will be available for the kids to see as well as meet the deputies and firefighters. The movie "Moans" begins at 7:30 p.m. This is a free event. Miron made motion, Klein seconded, to schedule meeting to attend Movie Night on September 28, 2018, at 6:30 p.m. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 17, 2018 Page 8 of 8 Barbeque Cookout and Fundraiser at Lions Park on Saturday, September 29, 2018 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the BBQ Cookout and Fundraiser to be held on Saturday, September 29, 2018, at Lions Park from noon — 2 p.m. This is a free event with donations benefiting the Yellow Ribbon Network. White Bear Area Chamber Business & Achievement Awards Tuesday, October 2, 2018 City Administrator Bryan Bear informed Council they had been invited to attend the 2018 Business & Achievement Awards on October 2, 2018, at the Keller Golf Course, 2166 Maplewood Drive, Maplewood. Registration begins at 11:30 a.m., and the program will be from 12:00 - 1:30 p.m. Klein made motion, Petryk seconded, to schedule a meeting to attend the White Bear Area Chamber Business & Achievement Awards on Tuesday, October 2, 2108. All Ayes. Motion carried. Schedule Holiday Party for Thursday, December 13, 2018 Annually, the City holds a holiday party in appreciation of commissioners, board members, and City staff. City Administrator Bryan Bear recommended Council schedule the 2018 Holiday Party for Thursday, December 13th at the Hugo American Legion beginning with social hour at 5:30 followed by dinner at 6:30 p.m. Klein made motion, Miron seconded, to schedule the City Hall Holiday Party on Thursday, December 13, 2018, at 5:30 p.m. All Ayes. Motion carried. Adi ournment Klein made motion, Miron seconded, to adjourn at 8:38 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk RESOLUTION NO. 2018 - CITY OF HUGO WASHINGTON COUNTY, MN RECOGNIZING THE IMPORTANCE OF THE FOREST LAKE AREA SCHOOLS OPERATING LEVY REFERENDUM WHEREAS, the Forest Lake Area School District serves residents of the City of Hugo; and WHEREAS, much of the future residential growth in the City of Hugo will be in the Forest Lake Area School District; and WHEREAS, state per pupil education funding has not kept pace with inflation; and WHEREAS, Minnesota school districts use voter approved operating levy funds to offset lagging state per pupil funding; and WHEREAS, the Forest Lake Area School District has an operating referendum on the November 6th ballot to revoke and replace its current levy of $462 with an increase of $825 per pupil for a total operating levy of $1,287 per pupil; now, NOW THEREFORE BE IT RESOLVED BY THE CITY OF HUGO THAT THE CITY: 1. Recognizes the need and importance for the Forest Lake Area School District's operating levy increase; and 2. Urges the residents of the City of Hugo to learn about the District's referendum question by attending one of seven community conversations, visiting the District's website, and carefully review the material provided by the District; and 3. Urges the residents of the City of Hugo to vote in the November 6, 2018, election. Whereupon said resolution was declared passed and adopted this 1st day of October, 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk City of Hugo Claims October 1, 2018 G. 1 Vendor Invoice Amount Description Department 10,000 Lakes Chapter of ICC 830132672 $ 250.00 Building Seminar Registration - Chuck Preisler Building Inspections A-1 Tire Service Inc 50571 $ 207.50 Tire Repair - Unit #317 Street De,t Alex Air Apparatus Inc INV-37409 $ 2,205.00 Veridian Turnout Coat & Pants Fire Dept Allstream 15554351 $ 91,95 Fax Lines Administration Ancom Communications 80821 $ 308.00 Wireless Microphone for Radio Fire Dept Aquacide Company 609041 $ 749.00 Raingarden Supplies Gen Gov't Bldk s Aspen Mills 221275 $ 18.85 Name Tag Fire Dept Aspen Mills 221276 $ 52.95 EMS Pants Fire Dept Baller, Scott CLAIM $ 85.00 MN DOLI Seminar Registration Building Inspections Big Apple Bagels & MN Bread Co 17910 $ 2,397.00 Tour de Hugo Supplies Parks Dept Blue Tarp Financial Inc 362090097 $ 239.98 Pumps for Sprayers - Unit #320 Parks Dept Bound Tree Medical LLC 82969966 $ 20.02 Medical Supplies Fire Dept Canteen Refreshment Services 41237 $ 84.85 Breakroom Supplies Public Works Canteen Refreshment Services 41238 $ 121.70 Breakroom Supplies Gen Gov't Bldgs Caroon, Mark 61828 $ 225.00 Tour de Hugo Patrol Parks Dept CDW Government PDK4280 $ 6.48 Keyboard for Laptop - Council Chambers Audio/Video Century Link 651 426-8763 $ 63.78 911 Emergency Line Administration Century Link 651 429-3212 $ 74.47 Fire Station Phone Lines Fire Dept Cintas Corporation 5011499593 $ 66.22 First Aid Supplies Public Works Cintas Corporation August $ 437.52 Cleaning Supplies Various Cintas Corporation August $ 1,319.80 Uniform & Floor Mat Services Various Cintas Corporation August $ 984.34 Supplies & Floor Mat Services Fire Deut City of Roseville 224998 $ 420.85 September Phone Service Various City of Roseville 224974 $ 5,113.00 September Computer Service Various Colvard, Kevin CLAIM $ 186.22 Meeting Supplies (Sam's Club! Fire Dept Comcast 8/18/2018 $ 148.77 Business Internet (thru September 27) Fire Des:t Comcast 8/5/2018 $ 2.25 Business Internet (thru September 14) Fire Dept Comcast 909198036 $ 429.54 Business Internet (September) Administration Comcast 909198036 $ 429.54 Business Internet ,September) Public Works Como Lube & Supplies 644729 $ 311.60 Mineral Spirits Public Works De Lage Landen Financial Services Inc 60615602 $ 311.37 September Copier Lease Payment Administration Diamond Mowers Inc 0147389-IN $ 1,001,55 Blades & Hardware - Unit #317 Street Dept Emergency Apparatus Maintenance Inc 101650 $ 965.25 Repairs - Unit #4212 Fire Dept Envirotech Services Inc CD201818375 $ 14,637.44 Chloride Application (Dust Control Project) Street Dent Envirotech Services Inc CD201818376 $ 25,093.24 Chloride Application (Dust Control Project) Street Dept ESS Brothers & Sons Inc YY6770 $ 1,991.00 Frames & Sealant Stormwater Fund Fast Signs of Maplewood EST-3717 $ 50.51 Decals - Unit #207 Sewer Utility Fire Safety USA Inc 115087 $ 580.00 Fire Extinguishers Fire Dept Fire Safety USA Inc 115087 $ 437.70 Structural Fire Gloves Fire Dept Fire Service Management 18989 $ 377.80 Turnout Gear Repairs & Cleaning Fire Dept Forest Lake Napa August $ 1,292.91 Auto Parts and Shop Supplies Various Gene's Disposal Service Inc 328982 $ 480.32 Dumpster Rental - Lions Park Playground Removal Special Parks Fund Gribble, Jim 61828 $ 180.00 Tour de Hugo Patrol Parks Dei_t H & L Mesabi 1637 $ 773.00 Parts - Unit #306 Street Dept H & L Mesabi _ _ 1638 7 $ i 529.75) Blades for Plows;. Returned) Street Dept Hawkins Inc _ 4358525 $ 2,806.57 Water Chemicals Water Utility Holiday Companies 2454001 $ 14,14 Fuel Parks Dept Holiday Companies _ 4221 $ 15.32 Fuel Fire Dept Hugo Equipment Company 131112 $ 67.98 Parts - Unit #309 Parks Dept Hugo Equipment Company _ 131155 $ 480.99 Parts - Unit #319 Parks Dept Hugo Equipment Company 132281 $ 267.98 Parts - Unit #309 Parks Dept Instrumental Research Inc 1298 $ 100.00 Water Bacteria Testing _ Water Utility Interstate Battery System of Minneapolis 110042645 $ 117.95 Batteries Public Works Jimmy's Johnnys Inc 137786 $ 194.00 Portable Toilet Rental - Lions Park Parks Dept Jimmy's Johnnys Inc 137787 $ 127.00 Portable Toilet Rental - Oakshore Park Parks Dept Jimmy's Johnnys Inc 137788 $ 127.00 Portable Toilet Rental - Oneka Lake Park Parks Dent Jimmy's Johnnys Inc 137789 $ 127.00 Portable Toilet Rental - Beaver Ponds Park Parks Dept Jimmy's Johnnys Inc 137790 $ 127.00 Portable Toilet Rental - Diamond Point Park Parks Dept Jimmy's Johnnys Inc 137791 $ 127.00 Portable Toilet Rental - Frog Hollow Park Parks Dept Jimmy's Johnnys Inc 137792 $ 508.00 Portable Toilet Rental - Hanifl Park Parks Dept Jimmy's Johnnys Inc 137793 $ 162.00 Portable Toilet Rental - Valjean Park Parks Dept Jimmy's Johnnys Inc 137794 $ 127.00 Portable Toilet Rental - Arbre Park Parks Dept Jimmy's Johnnys Inc 137795 $ 127.00 Portable Toilet Rental - Heritage Ponds Park Parks Dept Jimmy's Johnnys Inc 137796 $ 67.00 Portable Toilet Rental - Compost Site Recycling Jimmy's Johnnys Inc 137797 $ 127.00 Portable Toilet Rental - McCollar Park Parks Dept Johnson/Turner August $ 4,556.00 August Prosecution Fees (Flat Fee; General Legal Johnson/Turner August $ 474.95 August Disbursements (Prosecution Costs) General Legal Johnson/Turner August $ 7,804.16 August Civil Legal Fees - See Attached Breakdown General Legal Landform 27911 $ 258.00 2040 Com2 Plan Planning & Zoning Page 1 City of Hugo Claims October 1, 2018 G. 1 Vendor Invoice Amount Description Department Landform 27912 $ 645.00 The Preserve on Sunset Lake Deposits Leffler Printing Compan., Inc 20432 $ 2,490,00 Newsletter Printing Misc Unallocated McCullough, Ryan CLAIM $ 21.98 Cell Phone Accessories Parks Dept Menards 88872 $ 74.33 Electrical Sul -::lies - Lift Station No. 3 Sewer Utility Menards 91121 $ 45.42 Meter Repair Supplies Water Utility Menards 92019 $ 74.56 Electrical Supplies - Oakshore Park Parks Dept Midstate Reclamation Inc 14577 $ 4,600.00 Gravel Road Reclamation Project Street Dept Minnesota Cleaning Services Inc 0918P09 $ 170.10 Additional Cleaning Service - Hanifl Parks Dept Minnesota Department of Health 12480 $ 23.00 Water Operator Renewal - Adam Greeder Water Utility Minnesota Wastewater Operators Assn Registration $ 180.00 Wastewater Meeting Registrations (9) Sewer Utility Municipal Emergency Services IN1256401 $ 60.25 Vehicle Bracket Fire Dept North Star Wiper & Industrial Supply Inc 84647 $ 105.00 Shop Towels Public Works Olson, Kelly 61828 $ 180.00 Tour de Hugo Patrol Parks Dept Oxygen Service Company 3414907 $ 23.56 Welding Su:.q_lies Public Works Performance Plus LLC 5197 LF $ 168.00 Mask Fit (4) Fire Dept Promotional Concepts 238408 $ 3,087.81 Tour de Hugo Supelies Parks Dept Rihm Kenworth 3008802G $ 103.20 Parts - Unit #R1 Fire Dept Sam's Club 64510 $ 665.94 Tour de Hugo Sur. is lies Parks Dept Schifsky (T.A.i & Sons Inc 63555 $ 1,657.47 Asphalt Street Dept St. Croix Recreation Compare; Inc 19954 $ 91,166.00 Lions Park Playground Equipment Special Parks Fund Sun Life Financial October $ 665.12 Disability Premium Finance Dept T-Mobile 870254054 $ 39.77 Cellular Phone Charges Administration T-Mobile 870254054 $ 1.172.28 Cellular Phone Charges Various T-Mobile 870254054 $ 535.62 Equipment Purchases Various Toshiba Financial Services 68698208 $ 175.23 September Copier Lease Payment Fire Dept Toshiba Financial Services 68698208 $ 3.39 Overage Charges (B & W) Fire Dept Toshiba Financial Services 68698208 $ 27.19 Overage Charges (Color) Fire Dept Verizon Wireless 9814031558 $ 675.40 Cellular Phone Charges Fire Dept Verizon Wireless 9813039808 $ 40.02 Cellular Phone Charges Fire Dept Washington County Sheriffs Office 9/22/2018 $ 260.00 Squad Car - Tour de Hugo Parks Dept White Bear Area Chamber of Commerce 14121 $ 175.00 Business Awards Meeting Registrations (5) Various White Bear Locksmith Inc 30619 $ 90.00 Lock Repairs - Well House No. 4 Water Utility Ziegler Inc A4920801 $ 2,160.00 Roller Rental (Dust Control Project, Street Dept Ziegler Inc A4920801 $ 2,160.00 Roller Rental (Gravel Road Reclamation Project) Street Dept Ziegler Inc A4920701 $ 3,302.00 Compactor Rental ;Gravel Road Reclamation Project) Street Dept Ziegler Inc PC200197182 $ 1,768.78 Parts - Unit #306 Street Dept Total Claims for October 1, 2018 $ 202,395.98 Page 2 JOHNS-ON/TURNER -LEGAL - September 17, 2018 City of Hugo Attn: Ron Otkin 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of August 31, 2018. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER MATTER I.D. SUBTOTAL Carpenter Property Purchase 12-2359-027 $90.00 General 2018 18-2359-050 $1,128.00 White Bear Lake Restoration Litigation 13-2359-032 $6,586.16 Prosecution 12-2359-024 $5,030.95 TOTAL NOW DUE: $12,835.11 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely; JOHNSON 7 RNER LEGAL Da id K. Snyderr, DKS/mah Enclosures 56 East Broadway Avenue, Suite 206 / Forest Lake, MN 55025 / p 651.464.7292 f 651.464.7348 / johnsonturnez. conz FOREST LAKE / LAKE ELMO / WOODBURY / BLAINE September 13, 2018 Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Mr. Bear, Please accept my formal resignation as the Community Development Intern for the City of Hugo, becoming effective Saturday, October 6, 2018. Working for the City of Hugo has been the most rewarding experience thus far in my career. I cannot express how fortunate I feel to have been a part of such an amazing group of people, City staff, members of the Council, the Commissions, as well as the public in general. I would like to thank you all for the opportunities that have been provided to me as well as the knowledge I have gained. Please do not hesitate to contact me in the future for any reason. Thank you again for such a great experience. Sincerely, Pierre Giguere 6t,H ����// A WSB 178 East 9th Street, Suite 200 1 St. Paul, MN 551011 (651) 286-8450 September 26, 2018 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Construction Pay Voucher No. 2 Oneka Lake Boulevard and Harrow Avenue Street Improvement Project S.A.P. 224-104-005 / 224-122-002 City of Hugo, MN WSB Project No. R-010893-000 Dear Mayor and Council Members: Please find enclosed Construction Pay Voucher No. 2 in the amount of $295,269.40 for the above - referenced project. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 2 for North Valley, Inc. If you have any questions or comments regarding the enclosed, please contact me at (651) 286-8463. Thank you. Sincerely, WSB & Associates, Inc. Mark A. Erichson, PE City Engineer Enclosures cc: Steve Duff, City of Hugo Brad Schmidtbauer, North Valley, Inc. srb Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com K.1010893-000IAd.ln10 ne—tionAdminlPey Vouch—R-010893-000 CSTLTR VO 2 CTY-hmcc-092618.docx WSB � lr�-. CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project R-010893-000 - Oneka Lake Boulevard and Harrow Avenue Street Improvement Project Pay Voucher No. 2 Contractor: North Valley, Inc. 20015 Iguana Street NW Nowthen, MN 55330 Contract Amounts Original Contract $764,657.16 Contract Changes $0.00 Revised Contract $764,657.16 Work Certified To Date Base Bid Items $686,763.20 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $686,763.20 Contract No. Vendor No. For Period: 8/1/2018 - 8/31/2018 Warrant # Date Funds Encumbered Original $764,657.16 Additional N/A Total 1 $764,667.16 Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date R-010893-000 $310,809.89 $686,763.20 $34,338.16 $357,155.64 $295,269.40 $652,425.04 Percent Retained: 6.0000% Percent Complete: 89.8132% Amount Paid This Pay Voucher $295,269.40 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications here re approved. Approved By Approved B No V,4 ,1nc. County/City oject Engineer Contract September 26, 2018 - Date City of Hugo Date Date Page 1 CITY OF HUGO 14669 Fitzgerald Avenue, North Hugo, MN 55038 Project No. R-010893-000 Pay Voucher No. 2 R-010893-000 Payment Summary No. From Date To Date Work Certified Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 07/05/2018 07/31/2018 $375,953.31 $18,797.67 $357,155.64 2 08/01/2018 08/31/2018 $310,809.89 $15,540.49 $295,269.40 Totals: $686,763.20 $34,338.16 $652,425.04 R-010893-000 Funding Cateaory Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. _ To Date Retained _ Payments Pay Voucher To Date 001 386,960.83 19,348.04 198,110.24 169,502.54 367,612.79 002 299,802.36 14,990.12 159,045.39 125,766.85 284,812.24 Totals: $686,763.19 $34,338.16 $357,155.64 $295,269.39 $662,426.03 R-010893-000 Fundinu Source Reoort Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pay Voucher Amount To Date To Date 1 Municipal State Aid 169,502.54 451,454.46 451,454.46 367,612.79 2 Municipal State Aid 125,766.85 313,202.70 313,202.70 284,812.24 Totals: $295,269.39 $764,657.16 $764,657.16 $652,425.03 Page 2 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. R-010893-000 Pav Voucher No. 2 R-010893-000 Proiect Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher A. SURFACE IMPROVEMENTS 1 2021.501 MOBILIZATION LS $18,168.99 1 0.5 $9,084.50 1 $18,168.99 2 2101.505 CLEARING ACRE $17,100.25 0.08 0 $0.00 0.08 $1,368.02 3 2101.505 GRUBBING ACRE $17,100.25 0.08 0 $0.00 0.08 $1,368.02 4 2104.502 REMOVE MAIL EACH $42.75 4 0 $0.00 4 $171.00 BOX SUPPORT SAWING 5 2104.503 CONCRETE L F $9.08 50 0 $0.00 31 $281.48 PAVEMENT SAWING 6 2104.503 BITUMINOUS L F $3.05 370 164 $500.20 276 $841.80 PAVEMENT REMOVE 7 2104.503 SEWER PIPE L F $16.85 400 26 $438.10 292 $4,920.20 (STORM) REMOVE 8 2104.504 BITUMINOUS S Y $1.12 35700 0 $0.00 30937 $34,649.44 PAVEMENT REMOVE 9 2104.504 CONCRETE DRIVEWAY S Y $8.79 50 0 $0.00 31 $272.49 PAVEMENT REMOVE 10 2104.504 BITUMINOUS DRIVEWAY S Y $4.06 240 117 $475.02 117 $475.02 PAVEMENT SALVAGE AND 11 2104.602 REINSTALL EACH $96.19 38 38 $3,655.22 38 $3,655.22 MAILBOX 12 2105.504 GEOTEXTILE S Y $5.62 64 0 $0.00 45 $252.90 FABRIC TYPE 4 13 2105.507 COMMON EXCAVATION C Y $5.34 680 888 $4,741.92 888 $4,741.92 14 2105.507 COMMON BORROW (EV) C Y $19.24 40 0 $0.00 0 $0.00 15 2105.507 SUBGRADE EXCAVATION C Y $14.96 730 77 $1,151.92 1088 $16,276.48 SELECT 16 2105.507 GRANULAR C Y $19.24 730 77 $1,481.48 1088 $20,933.12 BORROW (CV) 17 2112.519 SUBGRADE PREPARATION RDST $176.27 115 108 $19,037.16 115 $20,271.05 STREET 18 2123.610 SWEEPER (WITH PICKUP HOUR $160.31 30 21.5 $3,446.67 21.5 $3,446.67 BROOM) 19 2130.523 WATER MGAL $29.93 60 39 $1,167.27 59 $1,765.87 AGGREGATE Page 3 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. R-010893-000 Pav Voucher No. 2 R-010893-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 20 2211.507 BASE 5 CLASS 5 C Y $48.09 60 0 $0.00 0 $0.00 SALVAGE AND REINSTALL CU 21 2211.607 AGGREGATE Yo $5.07 590 0 $0.00 480 $2,433.60 BASE CLASS 5 (CV) SHOULDER 22 2221.509 BASE AGGREGATE TON $19.68 630 958.3 $18,859.34 958.3 $18,859.34 CLASS 5 BITUMINOUS 23 2357.506 MATERIAL FOR GAL $2.83 1840 1040 $2,943.20 1040 $2,943.20 TACK COAT TYPE SP 9.5 24 2360.504 WEAR CRS MIX S Y $18.78 400 451 $8,469.78 451 $8,469.78 (2,B) 3.0" THICK TYPE SP 9.5 25 2360.509 WEARING COURSE MIX TON $61.36 3300 3171.46 $194,600.79 3171.46 $194,600.79 (2;B) TYPE SP 12.5 26 2360.509 WEARING COURSE MIX TON $55.73 5200 0 $0.00 4488 $250,116.24 (2;B) i 27 2451.507 GRANULAR BEDDING C Y $44.92 50 62.5 $2,807.50 62.5 $2,807.50 28 2501.602 15" PIPE APRON EACH $304.35 12 0 $0.00 2 $608.70 29 2501.502 15" RC PIPE APRON EACH $1,362.29 6 0 $0.00 8 $10,898.32 30 2501.502 24" RC PIPE APRON EACH $2,133.85 2 0 $0.00 0 $0.00 31 2501.603 15" PIPE CULVERT L F $38.18 220 0 $0.00 30 $1,145.40 �� 15" RC PIPE 32 2501.503 CULVERT DES L F $73.00 125 0 $0.00 176 $12,848.00 3006 CL V 24" RC PIPE 33 2501.503 CULVERT DES L F $94.34 40 0 $0.00 0 $0.00 3006 CL V IRRIGATION 34 2504.602 SYSTEM EACH $267.19 4 0 $0.00 0 $0.00 REPAIR RANDOM 35 2511.507 RIPRAP CLASS I I C Y $138.14 20 0 $0.00 7 $966.98 RANDOM 36 2511.507 RIPRAP CLASS III C Y $143.75 40 0 $0.00 31 $4,456.25 Page 4 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. R-010893-000 Pav Voucher No. 2 R-010893-000 Project Material Status Quantity _ Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 37 2505.601 UTILITY COORDINATION LS $534.38 1 0.5 $267.19 1 $534.38 6" CONCRETE 38 2531.504 DRIVEWAY S Y $105.81 50 31 $3,280.11 31 $3,280.11 PAVEMENT 39 2540.602 MAIL BOX SUPPORT EACH $53.44 4 4 $213.76 4 $213.76 40 2540.602 MAIL BOX (TEMPORARY) EACH $37.41 38 0 $0.00 38 $1,421.58 41 2557.602 REPAIR DOG FENCE EACH $267.19 4 0 $0.00 0 $0.00 42 2563.601 TRAFFIC CONTROL LS $4,221.62 1 0.5 $2,110.81 1 $4,221.62 STABILIZED 43 2573.501 CONSTRUCTION LS $694.70 1 0 $0.00 0 $0.00 EXIT STORM DRAIN 44 2573.502 INLET EACH $144.28 8 0 $0.00 0 $0.00 PROTECTION 45 2573.503 SILT FENCE; TYPE MS L F $1.34 1500 0 $0.00 0 $0.00 SEDIMENT 46 2573.503 CONTROL LOG TYPE WOOD L F $1.28 4000 0 $0.00 0 $0.00 FIBER 47 2574.507 LOAM TOPSOIL BORROW C Y $39.64 300 246.4 $9,767.30 246.4 $9,767.30 48 2575.508 SEED MIXTURE 25-131 LB $7.47 360 360 $2,689.20 360 $2,689.20 49 2575.508 HYDRAULIC MULCH MATRIX LB $1.44 4000 4500 $6,480.00 4500 $6,480.00 EROSION 50 2575.504 CONTROL S Y $2.13 500 400 $852.00 400 $852.00 CATEGORY 3 51 2575.523 WATER MGAL $29.93 250 0 $0.00 0 $0.00 SEEDING (INCL 52 2575.604 TOPSOIL & ACRE $2,671.91 1.6 1.6 $4,275.06 1.6 $4,275.06 FERT) 53 2582.503 4" SOLID LINE PAINT L F $0.18 9500 22630 $4,073.40 22630 $4,073.40 54 2582.503 4" DBLE SOLID LINE PAINT L F $0.35 11500 11260 $3,941.00 11260 $3,941.00 55 2582.503 24" SOLID LINE L F $19.87 24 0 $0.00 0 $0.00 PAINT Totals For A. SURFACE IMPROVEMENTS: $310,809.90 $686,763,20 Project Totals: $310,809.90 $686,763.20 Page 5 Agenda Number G.5 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administration FROM: Rachel Juba, Community Development Director SUBJECT- Scott Kersten — Conditional Use Permit (CUP) for an Expansion of a Legal Non -conforming Use DATE: September 25, 2018, for the City Council meeting of October 1, 2018 COMPREHENSIVE PLAN: Mixed Use (MIX) ZONING: Central Business (C-1) REVIEW DEADLINE: November 16, 2018 1. PLANNING COMMISSION UPDATE: At its September 13, 2018, the Planning Commission held a public hearing and considered the request. There was no one that spoke during the public hearing except the applicant to provide background on the request. The Planning Commission agreed that the application met the criteria to approve a conditional use permit and unanimously recommend approval of the request. 2. DESCRIPTION OF REQUEST: The applicant is requesting a conditional use permit (CUP) for an expansion of a legal non- conforming use. In the past the building was used for a retail auto body shop and totals approximately 7,500 square feet. In 2008, the applicant received approval of a CUP for the auto body shop and outdoor storage of vehicles. The conditions within the CUP allowed for a wholesale auto body business, no retail is allowed. At that time, an auto body shop was allowed in the Central Business (C-1) zoning district with a CUP. However, in 2010 auto body shops were removed from the list of allowed uses in the zoning district. The current use is a legal non- conforming use and has a CUP for a wholesale auto body shop with associated outdoor storage of vehicles. The applicant would like to sell the property and has a purchase agreement with an Page 2 individual that would like to use property for a retail body shop, therefore a CUP is required for an expansion of a non -conforming use. In order to change the use from a wholesale business to retail the applicant has applied for a conditional use permit (CUP) to expand the legal non -conforming use. The CUP can only be approved with findings that the expansion will reduce the impacts of the legal non -conforming use on the surrounding properties in terms of activity, noise, traffic, light, appearance, outside storage of vehicles, equipment, or materials, or other issues pertinent to the property and use involved. The applicant has stated that the whole sale auto body business has approximately 75-100 vehicles entering the property throughout the week and approximately 6-10 auto part deliveries per day. The proposed retail auto body business would have 6-10 vehicles entering the property per week and 1-2 auto part deliveries per day. Throughout the week the existing wholesale auto body business uses all of the available parking in the lot and the entire space in the south fenced parking area for preparation for vehicle transports. The applicant has stated that the proposed retail auto body business would only use the parking as shown on the proposed site plan, which is far less that was is currently being used for vehicle parking and storage. Stored vehicles would be inside the building or in designated parking spaces within the fenced area on the south side of the building. Large transport trucks with damaged vehicles will not be allowed to access the property. Other materials related to the business will not be allowed to be stored outdoors. The proposed use would provide a reduction in activity, traffic, and outdoor storage of vehicles; thus, reducing the impact of the use on the surrounding properties. 3. LEVEL OF CITY DISCRETION IN DECISION -MAKING: The City's discretion in approving or denying a conditional use permit amendment is limited to whether or not the change meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the conditional use permit. 4. CONTEXT: A. Surrounding Land Use and Zoning The properties to the north, south, and west, are zoned Central Business (C-1) and are occupied by a gas station, bank, and auto parts store. The property to the east is zoned Central Residential (CR-3) and is occupied by the Historic Legion Post Villa Apartments. The property itself and the surrounding properties are guided Mixed -Use in the 2030 Land Use Plan. 0 Page 3 5. ANALYSIS: Parking There are two other properties including Super America, Premier Bank, and Hugo Auto Parts adjacent to the property in question and all of the properties have a shared parking agreement. The total number of parking spaces required per ordinance for all of the uses is 58 parking spaces. Since the property in question is fenced in for a portion of the shared parking area, there are 48 parking spaces available for use. There are 20 spaces that will be used for deferred parking south of the fenced in areas behind the auto parts store that will be paved and striped when needed. The total number of parking spaces would then be 68. The applicant has an agreement with the owner of the auto parts store over the gravel parking area for the deferred parking. Lighting The applicant is proposing the to use the existing lighting on the building and property. No additional lighting is proposed. Signage The applicant is not proposing any signage at this time. Any signage would require the issuance of a sign permit and shall meet the ordinance requirements. Fencing/Screening The property has existing chain link fencing around the property. The applicant is not proposing to change any of the fencing on the property. A. Conditional Use Permit The applicant has applied for a conditional use permit (CUP) to expand the legal non -conforming use. The CUP can only be approved with findings that the expansion will reduce the impacts of the legal non -conforming use on the surrounding properties in terms of activity, noise, traffic, light, appearance, outside storage of vehicles, equipment, or materials, or other issues pertinent to the property and use involved. The Planning Commission must review the application for a conditional use permit with the standards provided in Section 90-37 of the City Code. Staff used these standards to review the application and found that the request meets the applicable standards as follows: 1. The proposed use is permissible by law. An expansion of a non -conforming use may only be permitted in the Central Business (C-1) zoning district by a CUP. 3 Page 4 2. The proposed use is keeping with the spirit and intent of the ordinance. The proposed expansion of the legal non -conforming use is allowed in the Central Business (C-1) zoning district with a conditional use permit. It will keep with the spirit and intent of the ordinance which is to allow a way for legal non -conforming uses to expand and continue their business by reducing the impact of the use on the surrounding properties . 3. The proposed use is compatible with the City's Comprehensive Plan, and the character of the surrounding area. The proposed use would be consistent with the City's comprehensive plan which designates the property as mixed -use that will allow a variety of uses in one area including commercial and residential uses and is compatible with the surrounding area. In the past the property was used for a retail auto body shop and most recently a wholesale body shop, which both had vehicle storage. By reducing the traffic and vehicle storage the use will reduce the impact on the surrounding properties. 4. The proposed use has adequate drainage, water supply, electrical, gas, and sewage treatment facilities. Staff does not foresee any problems with utilities or drainage. 5. The proposed use has adequate road access. The proposed use has adequate access onto Highway 61 via 148a' Street. 6. Technical Evaluation of F000dplain. There is not floodplain on the property. 7. The proposed use should not increase the potential for flood damage. The proposed use would not increase the potential for flooding. 8. The proposed use will not damage or reduce the benefits the public receives from public waters. The proposed use would not damage or reduce the benefits from any public waters. 9. The use of watercraft on public waters. The proposed use would not involve the use of watercraft. 0 Page 5 10. All structures shall be screened from view of public waters. The proposed use would not be visible from any public waters. 11. Wetland impacts. The use does not impact any wetlands. 12. All state and local permits shall be acquired for the conditional use. The applicant will be responsible for obtaining all state and local permits. 13. Adequate screening and buffering from non -compatible uses and public rights -of -way. The existing building is compatible with the adjacent buildings. The parking of vehicles on the south side of the property would be screened from 148a' Street. The parking/storage of the vehicles would be in the designated parking spots as shown on the proposed site plan. 6. CONCLUSIONS: It's in staff's opinion the changes to the business from wholesale to retail, as outlined in the draft CUP, will reduce the impact of the surrounding properties. Staff has drafted a CUP outlining the conditions. Staff finds that the proposal meets the requirements necessary for the Planning Commission to approve a conditional use permit. 7. STAFF RECOMMENDATION: Staff recommends approval of the conditional use permit to expand the legal non -conforming use for the property located at 5725 148t' Street. 8. PLANNING COMMISSION RECOMMENDATION: The Planning Commission agreed that the application met the criteria to approve a conditional use permit and unanimously recommend approval of the conditional use permit to expand the legal non -conforming use for the property located at 5725 148a' Street. ATTACHMENTS: 1. Location map 2. Resolution 3. Applicants Narratives 4. Draft Conditional Use Permit (CUP) with Exhibits 5 RESOLUTION 2018- APPROVING A CONDITIONAL USE PERMIT FOR SCOTT KERSTEN TO ALLOW AN EXPANSION OF A LEGAL NON -CONFORMING INDUSTRIAL USE ON THE PROPERTY LOCATED AT 5725 1481h STREET NORTH WHEREAS, Scott Kersten, requested approval of a conditional use permit to allow an expansion of a legal non -conforming industrial use on the property located at 5725 1481, Street North (See attached Exhibit A) WHEREAS, the Planning Commission has reviewed said conditional use permit at a duly called public hearing on September 13, 2018, and recommends approval subject to the conditions listed in the conditional use permit. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the conditional use permit for Scott Kersten to allow an expansion of a legal non -conforming industrial use on the property located at 5725 148a` Street North with the following findings: 1. The expansion will reduce the impacts of the legal non -conforming use from the surrounding properties by reducing activity, traffic, and outdoor vehicle storage. ADOPTED by the City Council this 1 st day of October, 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk ion 1mrs .rn■ • I" IOU 6/20/18 City of Hugo Planning Commission: JUa Z, 2016 BY: Lbw The purpose of this information is to clarify information in regard to the applied for conditional use permit.; for 5725 148th St. N currently owned by Scott and Susan Kersten and operating the business of Kersten's Auto Sales. Chad and Ann Nelson are the owners of Automotive Reflections and have interest in purchasing the above referenced property. Automotive Reflections is in the business of auto body repair. The estimation process involves a quick 15 minute evaluation at which time the customer will leave with their written estimate. Any vehicle that is towed to the premises will be brought back into the fenced area for approximately 1-2 days until the insurance adjuster comes to inspect. Large transporters with damaged vehicles will not be accessing this area. Proposed business hours would be Monday -Friday 7:30 AM to 6 PM. There are 6 staff members who work at Automotive Reflections. 3-4 parking spaces would be needed outside the fence. Any stored vehicles will either be inside the building or secured within the fenced area. Customer parking will be on the north side of the building with only 1-2 customers at any given time. Business operations for Automotive Reflections will not include storage of miscellaneous items outdoors. Overhead doors would remain open in good weather as they are now. The building does have heat but does not have A/C except in the office area. Noise levels would be the very similar to those now with the operation of Kersten's. There will be no vehicles for sale. All parking for the surrounding businesses of SA, Key Auto and Premier Bank would remain as they are and have been since the 2008 meeting. The area designated as deferred parking is on the property of Key Auto. The building will have signage according to limits and/or restrictions assigned by the city. Lighting appears appropriate for the site as does the fencing that has been in place (chain link) since 2008. The trash container is stored inside the building until pick up day which at that time it is wheeled out. Gene's Disposal has no issues accessing the container from within the fenced area. In regards to improvements/fixes, there may be some cosmetic improvements as necessitated but no immediate plans at this time. There is no landscaping to be done or maintained. The asphalt was repaired and resurfaced two years ago along with re -striping of the parking areas. In conclusion, the prospective business of Automotive Reflections does not impose any changes to the site plan already in place. Not in parking, operations or impact on the surrounding area. All items remain the same other than that 1-2 customers may be at the business at any given time during hours of operation. Thank you for your consideration, Scott and Susan Kersten 7/19118 City of Hugo Planning Commission: JUL 19 2018 BY. I S- b ao The purpose of this information is to clarify neighborhood impact for the Conditional Use Permit submitted for the property at 5725 148th St N. Current use of the property brings 75-100 cars per week through the doors and into the shop. As our company has grown, this is quite an increase from when we purchased the building. We also have 6-10 auto parts deliveries that arrive each day into the shared drive space. Automotive Reflections as an auto body repair company will only see 8-10 vehicles entering in a weeks time. Due to the low volume, their employees will have the space to park within the fenced area behind the building. In regards to delivery trucks using the common space, Automotive reflections will have far less of this than Kerstens Auto Sales currently has. Deliveries would be 1-2 per day. On Mondays and Fridays Kersten's uses all available parking in preparation for transport to various purchasers. This is in addition to vehicles stored in the deferred parking behind Key Auto. With Automotive Reflections all the additional parking and storage space will not be needed. This greatly decreased volume will have far less impact on the neighborhood both visually and in regards to the traffic created by the movement of vehicles in and out of these parking spaces. Automotive Reflections will be able to utilize the neighboring businesses as does Kersten's so they will have a value in supporting local business. In summary, Automotive Reflections will have far less impact than Kersten's in regards to traffic, Parking and outside storage. They should be a valuable asset to the local business community and provide a service that is sought after by our Hugo residents. CITY OF HUGO CONDITIONAL USE PERMIT DATE OF APPROVAL: ADDRESS FOR WHICH CUP IS GRANTED: 5725 148t' Street N LEGAL DESCRIPTION: See Attached (Exhibit A) OWNER: Scott Kersten ZONING DISTRICT: Central Business (C-1) THIS CUP ALLOWS FOR THE FOLLOWING: Expansion of a legal non -conforming use for an auto body repair shop, all in accordance with the site plan dated June 21, 2018 (Exhibit B) THIS CONDITIONAL USE PERMIT IS APPROVED SUBJECT TO COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Outdoor vehicle storage is limited to the fenced in area in accordance with the site plan (Exhibit B). 2. There shall be no exterior storage of business related items, other than the vehicles in the designated parking spaces per the site plan (Exhibit B). 3. The trash containers shall be stored indoors, except on the day it is picked up. 4. Large vehicle haulers that can hold more than two vehicles shall not be allowed to access the site. 5. When vehicles are being loaded or unloaded the haulers shall not block traffic. 6. The loading and unloading of vehicles shall not occur between the hours of 6 pm and 7 am. 7. The sale of vehicles on the property is prohibited. The parking spaces shown in the vehicle storage area on Exhibit B shall be reserved as deferred parking. At any such time deemed necessary by the City, the property owner shall pave and stripe the parking spaces in accordance with City standards. 9. The applicant shall apply for a sign permit for any signs on the property for review and approval by City staff. Tom Weidt, Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this day of , 2018, before me, a Notary Public, personally appeared Tom Weidt of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and Tom Weidt acknowledge said instrument to be the free act and deed of said City of Hugo. Notary Public Scott Kersten }SS. STATE OF MINNESOTA COUNTY OF WASHINGTON On this day of , 2018, before me, a Notary Public within and for said County, personally appeared Scott Kersten, to me known as the person described in and who executed the foregoing instrument, who stated that they are the owners of the property this permit applies to, and acknowledged that they executed the same as their free act and deed. Notary Public This document was drafted by: City of Hugo 14469 Fitzgerald Ave N Hugo, MN 55038 7g said parallel line a distance of 80.36 feet; thence On an azImutn or ta5 vc;Waca Le. ,,,0,,...,.., seconds, A ;distande of 123.80 feet; thence on on azimuth of 359 degrees 43 minutes 38 seconds fistanp of 40.74 feet to the point of beginning. L- W V1 SCRIPTIONS: TRACT 2: s Li V n S-1-y-e e+ That part of the Northeast Quarter of the Northwest Quarter of Section 20, Township 31 North, Range 27 West, Washington County, Minnesota, described as follows. Commencing at the northeast comer of said Northeast Quarter of the Northwest 0uarter, thence an an azimuth from North of 179 degrees 43 minutes 38 seconds, oriented to the Washington County Coordinate System, North Zone, a distance of 1322.12 feet to the southeast comer of said Northeast Quarter of the Northwest Quarter; thence on on azimuth of 269 degrees 05 minutes 26 seconds along the south line of said Northeast Quarter of the Northwest Quarter a distance of 770.38 feet to the easterly line of U.S. Highway No. 61; then+ce on can azimuth of 11 degrees 02 minutes 10 seconds along sold easterly line a distance of 3173 feet to the north fine of 147th Street North. thence continuing on an azimuth of 11 degrees 02 minutes 70 seconds along said easterly line a distance of 208.0D feet to a point hereinafter referred to as "Faint A"; thence continuing on an azimuth of 11 degrees .02 minutes 10 seconds along said easterly line a distance of 83.00 feet; thence on an azimuth at 101 degrees 02 minutes 10 seconds a distance of 130.00 feet to the point of beginning of the land to be described; thence continuing on on azimuth of 101 degrees 02 minutes 10 seconds a distance of 65.51 feet; thence on on azimuth of 179 degrees 43 minutes 38 seconds a distance of 40.74 feet to a point on an azimuth of 89 degrees 05 minutes 2+6 seconds and a distance of 208.00 feet from said "Point A"; thence on an azimuth of 89 degrees 05 minutes 26 seconds a distance of 123.80 feet to a line which is parallel with the east line of said Northeast Quarter of Northwest Quarter of Section 20 and distant 391.17 feet (391 feet 2 inches) West of said line as measured along the south line of said Northeast Quarter of the Northwest Quarter, thence on an azimuth of 359 degrees 43 minutes 38 seconds along said parallel line 0 distance of 191.49 feet to the south line of 148th Street North, as described in a Quit Claim peed recorded ,tune 26, 1974 as Document Number 324300, thence on an azimuth of 269 degrees 05 minutes 26 seconds along said south line a distance of 160-54 feet to the intersection with a line on an azimuth of 11 degrees 02 minutes 10 seconds from the point of beginning; thence on an azimuth 191 degrees 02 minutes 10 seconds a distance of 140.22 feet to the point of beginning. According to the U.S Government Survey thereof, Washington County, Minnesota, except the most westerly 33.00 feet thereof. Subject to easements of record, if any. EC IVED FEB 0 7 Z008 Per Southeost comer of NE1/4ofNW1/4 0 0 CERTIFICATION: D (TJMa-R 1 iT OP TrC NE V4 OP Ti. M WVA, T10Ii6- TISI,�I a MINNL`SOTA DA.- _- - — ADO: Z*G 40144O RGTAL P MOVIPk' 5 AMITIONAL SPAM AND HAVE .VW OF I JQD"" 9WAM ON MOPotrr ANO AOA40WT OWN!<9C OCCaa w pswrawrim KL r, t'r POMP CwOMVWQZW.V STORT.° ADDITION 2~ #F M'RO1,OEm7 a*W A="nQN liao o' fPOTAL *IROP0w 9:%v 11. A 600 W STONAM T 40M ADDITION TO T1C° WGt+MW GONi/MR1CIG *TOM INGLI0I96 TPV ADA TOILMS WTSRW-1 AW NXT#.1' RIOK wjl.�imo OF ISTOM, A IJ20 OP lSNK AVPMOW TO iDL10 LRAM BY j..� AdW4 tSJ4d+116. IµGi WW fS A VWJVR-W TMAAQ i' MVW F RDTICT P FBI TW CL04MM CY A 4ANOPr. � � a 1 a f:�:-xhl hif f5 145TH STREET PROPMl Y LINE NEW SQ 1l !a !a I a � 1 1 1 If a �a NC l a 1 .a a i AM N _ ARIBA.t F I D4i7NG 7-RAY At M RPAlt GARAGE mm %.1m um biG MAL WWiR UM Imm 0 GAR WAIN ECVE JUL [ 12018 Y. 18 - O d, - r -- -- -- �i�i ? -my AMID KCV OW Al MCHnmcru 9%4 C6W Avow So Irw1 1. hk[ ma p in so 20 f fu w 9m t 6u Y)6 496 oawurr� 1�. wa+est�arib ca►ntd�cv�oh cotmor. vv+00" t 11, f ae r. As u TAX dfU �aJ�+ YiRi91L141�Y WWACIE.?NM mTfJb�' !1'l�fllAiCAL Gpi91J<.t COWA r, PA4t.SWU aVkl DA40L WA R! I "AM ENE PLAN A w W P�FK/uG a chow arawtt lnn _ la" . .a W& j� p ica� y- tm>ri �l C� POTS PR05f-CTED — - _-- SDM Nc SAW W SS4M snrt Pam Srff DATA RESOLUTION NO.2018 - Irm CITY OF HUGO WASHINGTON COUNTY, MN APPROVAL OF LETTER OF CONCURRENCE FOR WATERSHED DISTRICT BOUNDARY CHANGE/ADJUSTMENT WHEREAS, Rice Creek Watershed District ("RCWD") has analyzed and identified certain discrepancies in the common boundary between the Brown's Creek Watershed District and the RCWD. The discrepancies arise because of differences between the boundaries as established by State order and the hydrologic boundaries as determined by modern mapping information; and WHEREAS, RCWD has developed a revised boundary for inclusion in a petition to the Board of Water and Soil Resources for boundary change; and WHEREAS, RCWD has presented the revised boundary for consideration by the City of Hugo; WHEREAS, the RCWD Engineer has prepared a revised watershed district boundary map (Exhibit A) and affected parcel listing (Exhibit B)which have been considered by the City of Hugo; and WHEREAS, Minnesota Statute 103B.215, requires a petition for boundary change to be accompanied by a written statement of concurrence in the petition from the governing body of each statutory or home rule charter city and town and each watershed management organization having jurisdiction over the territory proposed to be added or transferred; and WHEREAS, RCWD has requested concurrence from the City of Hugo in the proposed boundary change and in the filing of a petition for boundary change with the Board of Water and Soil Resources that reflects the boundary changes described in Exhibit A and B. NOW THEREFORE BE IT RESOLVED BY THE CITY OF HUGO The City of Hugo in accordance with Minnesota Statute 103B.215, concurs with the proposed boundary changes found in Exhibit A and B, and authorizes its City Administrator to execute the attached concurrence letter for inclusion with the RCWD petition to the Board of Water and Soil Resources for boundary change. Whereupon said resolution was declared passed and adopted this Pt day of October, 2018. Tom Weidt, Mayor ATTEST- Michele Lindau, City Clerk 1 fi � 1 I ,44 d cri y o� O- O N a+ co C 2LO g O a) c N c m eta @ �� C U U g a m CC ac ' c m V m ) w $ m s m �� r� c e� 6 wg C > > > d � v �m �m C.)m O) J $� I 7 5� � �i{L _ � �• ar E-xk;bI - B Table 1. Parcels changing from the RCWD to the BRWD. a. Houston Ine Map ID Parcel PIN Old District New District Mapbook PageNumber(s) 92 26.031.21.13.0002 RCWD BCWD 4 93 26.031.21.21.0004 RCWD BCWD 4 94 26.031.21.21.0005 RCWD BCWD 4 95 26.031.21.21.0006 RCWD BCWD 4 96 26.031.21.21.0007 RCWD BCWD 4 97 26.031.21.21.0008 RCWD BCWD 4 98 26.031.21.21.0009 26.031.21.24.0006 RCWD RCWD BCWD 4 99 BCWD 4 100 26.031.21.24.0011 RCWD BCWD 4 101 26.031.21.31.0002 RCWD BCWD 4 102 26.031.21.42.0001 RCWD BCWD 3,4 103 35.031.21.14.0001 RCWD BCWD 3 104 35.031.21.41.0001 RCWD BCWD 2,3 105 35.031.21.41.0002 RCWD BCWD 3 106 35.031.21.41.0003 RCWD BCWD 3 107 35.031.21.41.0004 RCWD BCWD 2,3 108 35.031.21.41.0005 RCWD BCWD 2,3 Table 2. Parcels changing from the BCWD to the RCWD. Map ID Parcel PIN Old District New District Mapbook Page Num ber(_s)_ 73 23.031.21.14.0001 BCWD RCWD 5,6 5 74 23.031.21.24.0002 BCWD RCWD 75 23.031.21.24.0003 BCWD RCWD 5 76 23.031.21.24.0004 BCWD RCWD 5 77 23.031.21.24.0005 BCWD RCWD 5 78 23.031.21.31.0001 BCWD RCWD 4,5 79 23.031.21.32.0001 BCWD RCWD 4,5 80 23.031.21.33.0001 BCWD RCWD 4,5 81 23.031.21.33.0002 BCWD RCWD 4,5 82 23.031.21.33.0003 BCWD RCWD RCWD 4,5 83 23.031.21.33.0004 BCWD 4,5 84 23.031.21.34.0001 BCWD RCWD 4 85 23.031.21.34.0003 BCWD RCWD 4,5 86 23.031.21.34.0004 BCWD RCWD 4 87 23.031.21.42.0004 BCWD RCWD 4,5 6901 EAST FISH LAKE RD, STE 1401 MAPLE GROVE, MN 55369 Houston Enr, in riln,,; Inc Map ID Parcel PIN - -------- 88 24.031.21.12.0001 Old District New District RCWD1 RCWD Mapbook Page -Number(s) 6 89 24.031.21.21.0001 BCWD RCWD 6 90 24.031.21.22.0001 91 24.031.21.31.0002 BCWD RCWD 6 6 BCWD . .......... . . . ............... RCWD 109 36.031.21.33.0003 BCWD RCWD 2 110 36.031.21.33.0004 BCWD RCWD 2 'i Listed in Washington County Parcel dataset as assigned to RCWD but located outside of previous legal boundary but now within the proposed legal bounday. 6901 EAST FISH LAKE RD, STE 1401 MAPLE GROVE, MN 55369 -1 CITY OF ium EST.1906 October 2, 2018 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us Rice Creek Watershed District ATTN: Phil Belfiori 4325 Pheasant Ridge Dr NE, Suite 611 Blaine, MN 55449 Re: Petition for Boundary Change, Rice Creek Watershed District: Letter of Concurrence Dear Mr. Belfiori, The City of Hugo has reviewed and considered the proposal to change the common boundary between the Rice Creek Watershed District and Brown's Creek Watershed District. Pursuant to Resolution # , the City of Hugo authorized concurrence with the proposed petition to change the common boundary between the Rice Creek Watershed District and Brown's Creek Watershed District. I will be your point of contact regarding this concurrence. I can be reached at 651-762-6320. Sincerely, Bryan J. Bear City Administrator Bryan Bear From: Catherine Nester <Cnester@ricecreek.org> Sent: Friday, September 14, 2018 9:56 AM To: Bryan Bear Subject: Request for Concurrence on Proposed Watershed Boundary Change Attachments: Map Book_Hugo_update.pdf, TM -Revisions_ to_ Boundaries for City of Hugo.pdf, Letter of Concurrence.docx; RESOLUTION Authorizing Letter of Concurrence.doc Bryan, In response to a landowner inquiry and subsequent hydrologic boundary field investigation conducted in January 2018, the RCWD is beginning the process of a watershed boundary change per Minnesota Statutes Chapter 10313.215 for the entire common boundary between Brown's Creek Watershed District (BCWD) and the RCWD, affecting parcels in the city of Hugo. I've attached the following documents to this email: Map book and technical memo containing the list of impacted parcels in the City of Hugo Letter of Concurrence template • Resolution Authorizing Letter of Concurrence template GIS layers are available for download here. Please review the proposed changes and, if the City concurs, provide a letter of concurrence and resolution using the attached templates by November 1, 2018 if possible. Let me know if there are any issues with this timeframe. We have requesting the same from BCWD (who has already reviewed and agreed with the revised hydrologic and legal boundary changes) and will also be requesting this from the City of Grant. Please call or email if you have any questions or would like to discuss. Thanks, Catherine Nester District Technician/Inspector Rice Creek Watershed District 4325 Pheasant Ridge Drive NE #611 Blaine, MN 55449-4539 Direct: (763) 398-3081 Main: (763) 398-3070 www.ricecreek.org D RICE CREED WATERSHED DISTRICT Houston Enc iEPr:np Inc. To: Phil Belfiori Rice Creek Watershed District Cc: Catherine Nester, RCWD rom: Timothy Erickson P.E. Houston Engineering, Inc. Through: Chris Otterness P.E. Subect: RCWD/BCWD's 2018 Legal Boundary Update: List of Impacted Parcels in the City of Hugo. Date: July 17, 2018 Project #: R155555-0250 The purpose of this technical memorandum is to summarize proposed changes to the Rice Creek Watershed District's (RCWD) legal boundaries with Brown's Creek Watershed District (BCWD) in the City of Hugo. These proposed changes are based on the hydrologic boundary and described in an April 91 2018 technical memorandum drafted by Houston Engineering, Inc., comments from Brown's Creek Watershed District (BCWD) detailed in a February 25th, 2016 memorandum drafted by Emmons and Olivier Resources, Inc (EOR), and an October 2nd, 2015 memorandum titled Boundary Review in Washington County prepared by Houston Engineering, Inc (HEI). Any parcels along the hydrologic boundaries with >50% area within a district were assigned to the respective district. The attached mapbook identifies the parcels that are recommended to change districts, per the revised hydrologic boundary. Once the parcels have been assigned to the appropriate district, the proposed legal district boundary was revised to aid discussions between districts and in petitioning of BWSR for alteration of the legal boundary. This memorandum identifies the parcels in the City of Hugo proposed to change districts. B(J ,, NS 10 Lists of the affected parcels along the boundary between the RCWD and BCWD in the City of Hugo are given in the below tables: Table 1 provides al list of parcels recommended to be reassigned from the RCWD to the BCWD and Table 2 provides a list of parcels to be reassigned from the BCWD to the RCWD. Each table includes a map identification number corresponding to the parcel in the mapbook, the parcel number, and mapbook page(s) containing the parcel. In the City of Hugo, a total of 17 parcels are recommended to be reassigned from RCWD to the BCWD, and 21 parcels from the BCWD to the RCWD. I = 6901 EAST FISH LAKE RD, STE 1401 MAPLE GROVE, MN 55369 �� av y1 C W W 4 Y W W M Lzi E r cl l6 G O J 0 O NC N �+ V o d = N U H 4 � m � 3 ® 3 z Lk a~ AL- inin '� m a C)CO J V1 ^ �.W d N D :i O a CM LLJLJLJ 0 7 m m V to(at w YO � a S� k-j c 0 a 0 a a 0 M tL noR v Za 1 c c c °C U �m �m wm U AbA 3 m W - 7. �' m CFO a Z .. u � , _ •_ V1. � C 1, A�h• 'tea. - •• �{ M f _�.. y� 1 tl �.� t �lrtl,. �" , r• drc' J , ).. CL a s v a 2$ = mo d V H G G T� m z U Z m Z d m O v 0 v � o12 S O V �m m m m �y DOZ N 1� �y No, S ' � as ter, . oaf ftYr � Yiw'_ � t . u w Oka • . V 0 J p CO ryr. o O J b o "' p w 0 2 2 o Q � LL _LS v a 3u > C3. z � U U r d 't LLJ O o m m U m m m t $ S M LLI v Dv Lo m O U U �m �m �m o m 03 ® ' 7 N � .. m r V 0 � ,O •O) GO J � 'o � LLJ N A 'm° LLI � ri = N V ❑ ❑ o m a 4 U E Cc o t � LLJ m ix W 21 coCoO co Q Q W �m am wm w in I R.4 fi '4 M-M tiRj V � all R \� Y 1• View Award Package Page 2 of 21 &, U.S. Department of Homeland Security Washington, D.C. 20472 Mr. David Jensen Hugo Fire Department 6323 140th St N Hugo, Minnesota 55038-9503 Re: Award No.EMW 2017-FO-01468 Dear Mr. Jensen: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2017 Assistance to Firefighters Grant has been approved in the amount of $160,833.00. As a condition of this award, you are required to contribute a cost match in the amount of $8,041.00 of non -Federal funds, or 5 percent of the Federal contribution of $160,833.00. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the Assistance to Firefighters Grant Programs' a -grant system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2017 Assistance to Firefighters Grant Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Prior to requesting Federal funds, all recipients are required to register in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be completed on-line at n.gov/portal/cublic/SAML It is your entity's responsibility to have a valid DUNS number at the time of registration. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please go to Ms://portal.fema.aov to accept or decline your award. This will take you to the Assistance to Firefighters eGrants system. Enter your User Name and Password as requested on the login screen. Your User Name and Password are the same as those used to complete the application on-line. Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen, you will see a column entitled Action. In this column, please select the View Award Package from the drop down menu. Click Go to view your award package and indicate your acceptance or declination of award. PLEASE NOTE: your period of performance has begun. If you wish to accept your grant, you should do so immediately. When you have finished, we recommend printing your award package for your records. Step 2: If you accept your award, you will see a link on the left side of the screen that says Update 1199A in the Action column. Click this link. This link will take you to the SF-1199A, Sign-up Form. Please complete the SF-1199A on-line if you have not done so already. When you have finished, you must submit the form https:lleservices.fema. govIFemaFireGrantlfiregrantlj splfire_adminlawardslspeelview_awar... 9/20/2018 View Award Package Page 3 of 21 electronically. Then, using the Print 1199A Button, print a copy and keep the original form in your grant files. Once approved you will be able to request payments online. If you have any questions or concerns regarding your 1199A, or the process to request your funds, please call (866) 274-0960. Sincerely, Thomas George DiNanno GPD Assistant Administrator https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/fire_admirz/awards/spec/view away... 9/20/2018 1 Hugo o Fire Depart) ent }y 5323 140"' Street North 4J Hugo, Minnesota 55038 PH: (651) 429-6366 FAX: (651) 429-3212 U AFG Grant Award 2018 To: Chief Kevin Colvard From: Assistant Chief David Jensen Re: Proposal to purchase SCBAs with AFG grant funds This proposal is being submitted in effort to spend the awarded grant funds from the Assistance to Firefighters Grant. On September r 2018 the City of Hugo Fire Department was awarded a grant in the amount of $160,833 for the purchase of SCBAs. The city has a required 5% match of $8,041. A committee was formed to evaluate the 3 major manufactures of SCBAs. Scott, MSA, and Draeger. After the conclusion of vendor presentations, and an air management drill where the members of the department were allowed to use all 3 of the different manufactures air packs, the committee decided to choose MSA for the grant purchase. After reviewing the grant requirements and the costs of the SCBAs I recommend we purchase the following equipment with the AFG grant funds. 26 Packs $117,792.45 52 Bottles $41,440.88 35 face pieces $9,549.75 2 quick connect adapters $652.50 6 spare batteries and dock $1,897.90 4 Tic Pass devices $3,400.00 Total $174,730.48 Grant funds ($160,833) City Required Match ($8,041) Additional CIP funds $5.856.48 Total City funds $13,897.48 Please can you have this placed on the next city council agenda for award acceptance and authorization to purchase. Thank you David Jensen Assistant Chief CITY OF HUGO PRO CLAMA TION WHEREAS, Toastmasters International, the world's leading organization devoted to communication, public speaking and leadership skills, provides a mutually - supportive and positive learning environment in which every member has the opportunity to develop their communication and leadership skills which, in turn, fosters self-confidence and personal growth; and WHEREAS, Toastmasters, founded October 1924, has over 357,000 members in 143 countries, with over 16,600 clubs worldwide; and WHEREAS, Toastmasters clubs are made up of 20-30 people who gather weekly to follow an agenda of prepared speeches, impromptu speeches and evaluations as members learn through practice, by listening to one another, and by studying educational manuals from Toastmasters International which offer guidelines for speeches, and the monthly Toastmaster magazine is an excellent source to gain everyday speaking tips - for both personal and professional use. NOW, THEREFORE, I, Tom Weidt, Mayor of the City of Hugo, in recognition of this important observance, do hereby proclaim October as: "TOASTMASTERS MONTH" in the City of Hugo and urge all citizens to join me in congratulating Toastmasters for the inspiring role they play in assisting individuals develop self-confidence and communication skills, which enhance all aspects of their lives. On this 1 st day of October, 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk H. I RESOLUTION NO.2018 - RESOLUTION ADOPTING ASSESSMENTS FOR THE ONEKA LAKE BOULEVARD AND HARROW AVENUE IMPROVEMENT PROJECT WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment against abutting property located on the Oneka Lake Boulevard and Harrow Avenue Improvement Project area. The improvements included reclaiming of the existing pavement, storm sewer and drainage improvements, repaving of the roadway, signing, and roadway striping. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA: Such assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2018, and shall bear interest at the rate of 4.27% per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2019. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city finance director, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the city finance director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The city clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Upon roll call, the following members voting AYE: Resolution 201 8- Page 2 of 2 Upon roll call, the following members voting NAY: Whereupon said resolution was declared passed and adopted this 1st day of October, 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk aw888,8881888 8$8$8888$88888888888888888,88888$88l8$88I888.8'g sa Q€ 5{888888ee$+8€8aa88+88aS8388898888E888]r88 8g889 °�av �f- B 8 q8q � b O a � rc _ Q E z 8 Y 2888888888888888888888888888,88888$898$888�888�8"�888 o .+ A A A .i N m o.o 0 0 0 m m �� o uwi vwi n n Si � m z w n 'QN' n N 9i N �.. 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Interim Use Permit (IUP) for a Solar Farm located north of 165th Street North and west of Henna Avenue North. DATE: September 27, 2018 for the City Council Meeting of October 1, 2018 ZONING: Future Urban Service (FUS) LAND USE: Low Density Residential (LD) REVIEW DEADLINE: The applicant has waived their right to the review period outlined in State Statute number 15.99 1. UPDATE ON CITY COUNCIL MEETING: At its September 17, 2018, meeting the City Council considered the applicants request. Staff provided a presentation to the Council with background on the request and an update from the Planning Commission meetings. There were a few residents that spoke at the meeting regarding the solar farm. Generally the same concerns were raised from the Planning Commission meetings. There were some specific requests from the residents that included taller trees, increased setbacks, additional review of the permit, longer access road for fire protection, any short fall of the monies used for decommissioning should be assessed to the property as a tax, and they also asked for additional studies to be completed. The City Council discussed the application and the requests from the residents. They asked the applicant to answer a few questions The applicant stated it would be a fixed solar panel racking system at approximately 12 feet in height. He stated that there will be a total of about 4,000 panels and the property would be mowed a few times a year. He stated that he would be good with the road along the entire west property line, if needed. He stated that the panels would absorb heat and he does not see an issue with the "heat island effect" that was mentioned by a resident. He stated that they would be comfortable more frequent reviews of the permit. He stated that they have previously completed studies regarding property values and did not see a change up or down. Staff mentioned that the cash escrow required for the decommissioning has been reviewed and staff is comfortable with the amount that is required to be provided. FastSun 4, LLC. Solar Farm IUP Page 2 The Council agreed that there could be some revisions to the plan and conditions of the IUP in regards to landscaping and larger setbacks to reduce the impacts on the surrounding property. They provided direction to staff to revise the IUP to include revisions to the permit as discussed by the City Council. The Council asked staff to bring the revisions back to the City Council at its next meeting. Staff has updated the 1UP per the discussion by the City Council. Staff included the following: • More frequent reviews of the IUP • All trees shall be at least 8 feet tall when planted. • Landscaping shall be setback at least 30 feet from the west property line. • A landscape maintenance plan shall be reviewed and approved by City staff. o The plan shall include watering of the trees to ensure they survive. o The plan shall include regular maintenance of the property. • The solar farm shall be adequately screened from public right-of-way and adjacent properties. • The fence shall be a black vinyl coated chain link fence • Should be decommissioning escrow account contain insufficient funds to complete the decommissioning, the remaining balance shall be assess against the property as a property tax. Staff did not include a condition to extend the access driveway along the west property line. Staff has talked with the Fire Department about this and they stated that the driveway as shown on the plans is sufficient to respond and fight a fire on the property. The applicant has not provided a revised site plan/landscape plan to date. However, a revised landscape plan is required to be reviewed and approved by staff as a condition in the IUP. 2. UPDATE ON PLANNING COMMISSION MEEINGS: A. Planning Commission Meeting Thursday, July 26, 2018 At its meeting on Thursday, July 26, 2018, the Planning Commission held a public hearing and considered the applicants request. It was in staff s opinion that the applicant provided the items requested by the Planning Commission. There were nine people that spoke during the public hearing, including the applicants representative. There were comments and concerns that were made from several of the residents. Following describes the comments and concerns: 1. Concerns from a resident about wind ratings of the solar panels and them blowing on to other properties during a severe storm event. a. The applicant stated that the panels would be designed and installed per building code requirements. 2. Concerns that the property would become a dumping ground and a suggestion of a gate at the main entrance was stated. a. The applicant stated that the plans would be revised to include a gate. 2 FastSun 4, LLC. Solar Farm IUP Page 3 3. Statements were made that solar farm would depreciate the value of the surrounding property. a. The applicant stated that in another City they conducted a study that found that the solar farm did not impact the surrounding property values, either up or down. 4. One resident stated they had concern about the wildlife in the area. a. The applicant stated that they will seed with native plants within the solar areas and that the panels will not harm birds or other wildlife. 5. Concerns that the solar farm did not fit in with the character of the area. 6. Many residents stated they did not want to see the solar farm. 7. Many residents stated that the landscaping should surround the solar farm for screening purposes. The tress should be in a mature state, not small trees. 8. Concerns that there were hazardous material within the panels that would harm the ground water. The Planning Commission wanted to see revisions to the plans and also wanted to review additional information regarding the solar farm. The Planning Commission tabled the request. The Planning Commission requested the following revisions and information: 1. Revise plans to show landscaping on all sides of the solar farm and the landscaping shall consist of coniferous (evergreen) trees. 2. A maintenance agreement shall be provided for the landscaping to ensure if it dies it will be replaced by the applicant. 3. Revise the plan to include a gate on 165' Street at the driveway entrance. 4. Revise the IUP to review the permit every 5 years. 5. An insurance policy shall be in place for the solar farm. 6. Provide the design of the panels (specifications) 7. Provide information that the panels are not hazardous. 8. Provide information on the stormwater management for the site. B. Planning Commission Meeting Thursday, August 23, 2018 At its August 23, 2018, meeting the Planning Commission reopened the public hearing and considered the request for a second time. Staff provided an update to the Planning Commissions on the additional items received by the application. The applicant provided a revised landscape plan with 6 to 8 feet tall Black Hills Spruce and Red Cedar trees. It is not recommended that the applicant put landscaping within the wetland areas. Staff recommended that the plan be revised to add trees along the entire south property line, where the wetlands are not shown. Staff recommended that the applicant show staggered, two row, landscaping with a combination of the Black Hills Spruce and Red Cedar. Staff will continue to work with the applicant on the landscape plan. The applicant added a gate to 165th Street at the entrance into the site. The applicant provided additional information on the solar panels and a report on health and safety impacts of solar panels. Further, a solar farm does not require a hazardous waste generators license. The applicant has stated that there will not be any batteries for the solar panels or components. 3 FastSun 4, LLC. Solar Farm IUP Page 4 Staff updated the IUP to include the following: 1. Review every five years. 2. The applicant shall provide: a. An insurance policy. b. A stormwater management plan to be reviewed and approved by City staff. c. A landscape maintenance agreement shall be reviewed and approved by staff. d. A cash escrow per the grand total amount for decommissioning and site restoration estimate. There were ten people that spoke during the public hearing. A majority of the same concerns from the July 23rd meeting were stated, with a strong concern that it did not fit the character of the area. Additional comments included: 1. Concerns about the glare from the solar panels. 2. Concerns that the trees and the size proposed would not be tall enough to screen the solar farm. 3. Concern about the voltage from the transformer box and electromagnetic interference (cell phones, internet, etc.) from the solar farm. The applicant provided the Planning Commission with material data sheets for the materials that are inside the solar panels. He also stated that the solar panels would be built to City and State building code requirements. He provided the Commission with data regarding solar farms on the east coast that were in the line of a hurricane and that they sustained only minor damage. He stated that the voltage from the transformer is the same as one you would see in the urban area of town. He stated in terms of the electromagnetic interference there have not been any reports in interference and the Minneapolis Airport has several solar panels on the parking ramp. He stated that there will be three additional power poles installed along 165d' Street to serve the solar farm and provide the power to Xcel Energy. A Planning Commissioner asked it is was possible to have two staggered rows of evergreen trees along the west side. The applicant stated if would be difficult in some areas because of the space between the driveway and the property line. The Commissioner asked if the solar farm could be moved to the east. The applicant stated that may be possible. The Planning Commission discussed the project and the additional items submitted. There were two Commissioners that stated, although the applicant has provided the additional information requested there is one criteria of approval they did not met in there mind, which was the character of the area. This was in the terms that the solar farm did not fit in the neighborhood in the area it was proposed. One Commissioner stated that there may other uses that are allowed in the zoning district that may be larger and have more impact on the neighboring properties. Three Commissioners agreed that the applicant had provided sufficient information and that the proposal meet the criteria for approval of an interim use permit. 4 FastSun 4, LLC. Solar Farm IUP Page 5 The Planning Commission approved the request for an IUP for the solar farm with a vote of 3-2, subject to the conditions listed in the resolution and IUP. 3. DESCRIPTION OF REQUEST: The applicant is requesting approval of an interim use permit for a solar farm located north of 165th Street North and west of Henna Avenue North. 4. BACKGROUND: On January 4, 2016 the City Council adopted an ordinance regulating the use of solar energy systems. This ordinance was created through the City's Ordinance Review Committee and went through the process of approval for an ordinance, including publication/notice, a public hearing at the Planning Commission, and City Council approval. The vacant property is 30 acres and is located within the Future Urban Service zoning district. The applicant has stated that they will be leasing the property. The applicant is proposing to install a solar farm consisting of approximately 5 acres of used land in the northwest corner for the use of a solar energy system and installation of solar panels. This request requires approval of an interim use permit (IUP). The applicant has indicated that this solar farm will produce approximately one (1) megawatt (MW) of power. Although solar capacity is dependent on average sunshine, average household electricity consumption, and temperature and wind; one megawatt of solar capacity can power approximately 164 homes on average. The applicant has stated that Xcel Energy will be purchasing the power generated by the panels to assist them in meeting the State's mandate for use of renewable energy. The applicant has also indicated that Xcel customers may be able to subscribe to a share of the electrical output from the project, as well. Because Xcel is the only utility currently offering incentives for solar energy systems, the project will only be within Xcel's territory. The line between Xcel and Conexus territory intersects this property, which is why the applicant is renting only the western 19.8 acres of the 30 acre property. 5. LEVEL OF CITY DISCRETION IN DECISION -MAKING: The City's discretion in approving or denying an Interim Use Permit use permit is limited to whether or not the permit meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the interim use permit. 6. CONTEXT: A. Surrounding Land Use and Zoning The property is currently zoned Future Urban Service (FUS) and guided for Low Density Residential (LD) in the 2030 Land Use Plan. Currently, the surrounding properties are generally large acreages occupied by single family homes with agricultural uses occurring on the remaining land. This property is within the Municipal Sewer Service Area (MUSA), however is right on the 0 FastSun 4, LLC. Solar Farm IUP Page 6 border with the properties to the south guided as Agricultural (outside of the service area) and properties to the north guided as Low Density Residential (inside of the service area). B. Natural Characteristics of Site The property is approximately 30 acres, however the applicant has indicated they will be leasing the western 19.8 acres of the property and are proposing to install a solar farm on 5 acres in the northwest corner of the property. The property is relatively flat and has been historically used for row crops. Wetlands make up a large majority of this property and occupy 13.3 acres of the 19.8 acre leased area. There are 16.3 acres of wetlands on the entire 30 acre property. The applicant has completed and received approval of a wetland delineation of the entire 30 acre site from the Technical Evaluation Panel (TEP). They are currently in the process of receiving approval on their wetland replacement application. It shall be a condition of approval that the applicant receives all approvals necessary from the TEP as well as abides by any conditions the TEP recommends in their Notice of Decision (NOD). 7. ANALYSIS OF A SOLAR FARM INTERIM USE PERMIT: The zoning code outlines a number of general standards for the operation of all solar energy systems, whether it's a solar farm or accessory solar energy system. These include the requirement for a building permit, evidence of an agreement with the local utility, responsibility of the applicant to secure any solar energy easements, all solar energy components labeled in accordance with City code, all exterior electrical or service lines be buried, and all solar energy systems be in compliance with adopted city and state building codes. In addition to the general standards for all solar energy systems, there are performance standards for solar farms, which are described below: (a) Solar farms shall be located on a minimum lot size of ten acres within the Long Term Agricultural (LA), Agricultural (AG), Rural Residential (RR), and Future Urban Service (FUS) zoning districts. Solar farms may also be located in any other zoning district only in the floodplain, as long as all other conditions are met. The applicant is proposing to lease 19.8 acres of a 30 acre parcel located in the Future Urban Service zoning district. (b) Solar farms shall be 50 feet from all property lines and public road rights -of -way. The applicant has proposed a fence surrounding the solar farm to be located on the 50 foot setback line from the north and west property line. The fence is approximately 650 feet from the east property line and 350 feet from the right-of-way on 165th Street to the south. The actual solar panels would be setback approximately 15 feet from the fenced area. 31 FastSun 4, LLC. Solar Farm IUP Page 7 (c) Ground mounted solar energy systems shall not exceed 15 feet in height at any point when oriented at maximum tilt. The applicant has indicated that the solar energy system will be approximately 12 feet tall. The applicant has stated that the solar energy panels will be fixed tilt system that faces south and does not move. The panels will be mounted on a steel and aluminum racking structure and installed with pilings that are driven approximately 6-8 feet in the ground. The applicant has indicated that the panels will visually look to be at the same height, therefore, may be driven into the ground at different depths. The TEP has also recommended that the system should be as close to the City's 15 foot maximum height allowance as possible to allow for more natural conditions (sunlight, rain, wind) for vegetative growth within the wetland areas. Because of this condition, the City would expect the height of the system to be approximately 15 feet from the grade of the ground. (d) Solar farms shall be enclosed by approved perimeter fencing or adequate vegetative buffer for screening. Exception may be granted if the natural landscape provides screening from all public right of ways and neighboring properties. The applicant has indicated that they will be installing a 6-foot chain link perimeter fence for safety and security. This type of fence will not provide any screening, therefore, the applicant has submitted a landscape plan. The intent of the landscaping portion of the solar energy system section of the code is to provide a buffer between surrounding properties and a solar farm. The applicant has shown the installation of 203 Black Hills Spruce and Red Cedar trees along most property lines. The applicant has stated that there are existing trees that screen the solar farm to the north and the existing vegetation and large setback from the east property line meet the intent of the ordinance. City staff agrees that some of the areas have an adequate buffer with the existing landscape and setback. The TEP has also made it a requirement that plantings selected for installation within the wetlands must be native in Minnesota and will likely be very small. Staff will continue to work with the applicant on the landscape plan. All landscaping will be required to meet section 90-181 — Landscaping. in regards to sizes of plantings and minimum installation requirements. (e) The owner/ operator of the solar farm shall provide the city with evidence that the solar energy system is functioning properly. This shall be provided at any time deemed necessary by the city. The applicant has provided the City with an operation and maintenance plan. This plan states that the system will have real-time monitoring using the facility's meteorological station, energy meter, and SCADA system. Within this plan it also indicates that there will be routine maintenance of the facility including road maintenance, fence and gate inspection, and lighting system checks. It shall be noted within the IUP that the owner/operator of the solar farm shall provide the City with evidence that the system is functioning properly at any time deemed necessary by the City. (0 The owner/operator shall submit a decommissioning plan for the solar farm to ensure that the owner/operator properly removes the equipment and facilities upon the end of the project life, 7 FastSun 4, LLC. Solar Farm IUP Page 8 abandonment, expiration, or termination of the interim use permit. This decommissioning plan must meet requirements outlined in the City code. The applicant has provided the City with a decommissioning plan for the solar farm. The City's ordinance states that the owner/operator of the solar farm shall provide a current -day decommissioning cost estimate and shall post financial security in a form acceptable by the city. The City is requiring the owner operator to submit this required information as well as a cash escrow prior to the issuance of a building permit. The applicant's decommissioning plan meets City requirements outlined in the code, including the removal of all equipment and structures within 90 days after the system has been inoperative for 12 months as well as the restoration of the site. The decommissioning plan requirements will be noted in the applicant's IUP. 8. CRITERIA FOR APPROVAL OF A SOLAR FARM INTERIM USE PERMIT: An application for a home occupation interim use permit may only be granted upon a finding that all the following criteria have been met: (a) The applicant owns the property or has secured a proper lease agreement on the property, unless the city council determines that unique conditions or circumstances warrant special arrangement. The applicant has a lease agreement with the property owner of the property in question. (b) The proposed solar farm is allowed as a principle use in the respective zoning district and conforms to this chapter. The proposed solar farm is an allowed permitted use within the Future Urban Service (FUS) zoning district. (c) The proposed solar farm is keeping with the spirit and intent of this chapter. The spirit and intent of the ordinance is to allow for the generation of renewable energy within the City of Hugo. Promoting the safe, effective, and efficient use of solar energy, may reduce the onsite consumption of fossil fuels and utility -supplied electric energy while avoiding adverse impacts on the community at large. The applicant's proposed solar farm meets the purpose, permitted uses, and performance standards outlined in the City code. It's in staff s opinion that the request for an IUP for a solar farm meets the spirit and intent of the ordinance. (d) The construction of a solar farm shall not impede the city's ability to implement its comprehensive plan. The intent of the FUS zoning district is to promote the preservation of large parcels that are eligible for city services/utilities. In this particular area, it is unlikely that city services will be extended in the near future. At the time of development, it is likely that this property will be developed along FastSun 4, LLC. Solar Farm IUP Page 9 with the surrounding area and the City's Comprehensive Plan will be evaluated with the request at that time. The solar farm will not impede the City's ability to implement its Comprehensive Plan. (e) The proposed solar farm is compatible with the present character of the surrounding area. As stated previously, the intent of the FUS zoning district is to promote the preservation of large parcels that are eligible for city services. Because of this, this area is generally treated as a rural/agricultural area of the City. Many of the uses in this zoning district are single family homes with the remaining land used for agricultural activities. These uses generally translate into having a low impact on adjacent properties with limited noise, traffic, etc. The applicant has indicated that there will be routine maintenance on the property, which will generally consist of a truck using the access drive at various times and will not be intrusive. The applicant has also indicated that the solar farm will not generate any carbon or other harmful emissions and will not create any noise, dust, fumes, or glare. The solar farm is consistent with the character of the surrounding area. It's in staff's opinion that the request for an IUP for a solar farm will not adversely affect the surrounding area and is compatible with the character of the surrounding area. ()9 The proposed solar farm shall have a set date in which the permit shall be reviewed or terminated. The applicant has requested the permit to be approved for a period of 25 years, which is the life of the applicant's agreement with Xcel Energy in purchasing the power generated by the solar farm. City staff is comfortable with approving the IUP for a 25 year period from the date of the issuance of the final building permit with the allowance, required by City code, that the owner/operator of the solar farm provide the City with evidence that the solar energy system is functioning properly at any time deemed necessary by the City. The solar farm shall be reviewed every five (5) years. (g) The proposed solar farm shall be subject to any conditions that the city council deems appropriate for the permission of the use. City staff have reviewed the application for a solar farm interim use permit and have outlined conditions of the permit within the IUP document. The City Council and/or staff can update the permit with any conditions deemed necessary for this use. 9. CONCLUSION In conclusion, staff have discussed the solar farm at length with the applicant and believes the applicant has generally done a good job planning the site. It's in staff s opinion that the application complies with all City standards and the approval criteria for a solar energy system outlined in the City code. Staff has revised the IUP for City Council direction on September 17, 2018. 7 FastSun 4, LLC. Solar Farm IUP Page 10 10. STAFF RECOMMENDATION: Staff recommends approval of the solar farm interim use permit application with the conditions listed in the attached resolution and IUP. 11. PLANNING COMISSION RECOMMENDATION: The Planning Commission approved the request for an IUP for the solar farm with a vote of 3-2, subject to the conditions listed in the resolution and IUP. ATTACHMENTS: 1. Site Map 2. Resolution 3. Solar Farm Interim Use Permit 4. Applicant's Narrative 5. Site Plan/Landscape Plan dated September 12, 2018 6. Applicant's Decommissioning Plan and Cost Estimate 7. Applicants Stormwater Management Memo dated August 16, 2018 8. City Engineers Memo dated August 17, 2018 9. Letter to the City Council from the Henna Avenue and 165th Street Neighborhood dated September 27, 2018 10 165th Solar Farm Interim Use Permit (IUP) N Site Map W+ s Site I ---- --- "Iq I Ali Legend Right_of_Way Parcel —Boundary RESOLUTION 2018- APPROVING AN INTERIM USE PERMIT TO ALLOW A SOLAR FARM ON PROPERTY LOCATED NORTH OF 165TH STREET NORTH AND WEST OF HENNA AVENUE NORTH WHEREAS, FastSun 4, LLC. has requested approval of an Interim Use Permit (IUP) to allow for a solar farm on the property legally described as follows: (See Attached) WHEREAS, the Planning Commission has reviewed the request at a duly called public hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the request by FastSun 4, LLC. for an Interim Use Permit (IUP) to allow a solar farm, subject to the following findings of fact: The applicant has a lease agreement with the property owner of the property in question. 2. The proposed solar farm is an allowed permitted use within the Future Urban Service (FUS) zoning district with an interim use permit. The spirit and intent of the ordinance is to allow for the generation of renewable energy within the City of Hugo. Promoting the safe, effective, and efficient use of solar energy, may reduce the onsite consumption of fossil fuels and utility -supplied electric energy while avoiding adverse impacts on the community at large. The solar farm meets the spirit and intent of the ordinance. 4. The solar farm will not impede the City's ability to implement its Comprehensive Plan. The intent of the Future Urban Service (FUS) zoning district is to promote the preservation of large parcels that are eligible for city services. Because of this, this area is generally treated as a rural/agricultural area of the City. Many of the uses in this zoning district are single family homes with the remaining land used for agricultural activities. These uses generally translate into having a low impact on adjacent properties with limited noise, traffic, etc. The solar farm will not adversely affect the surrounding area and is compatible with the present character of the surrounding area. 6. To construct and operate the solar farm on the property the applicant agrees to sign the interim use permit and agrees to the conditions outlined in the permit. Resolution 2018- Page 2 The permit shall be reviewed each year for the first two years after installation and every five years following. Expires in 25 years (timeline beginning at the issuance of the building permit) Expires when deemed abandoned. Expires when FastSun 4, LLC, is no longer the operator. 9. The applicant shall comply with all conditions listed in the interim use permit (IUP). ADOPTED by the City Council this day of , 2018 Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk DATE OF APPROVAL: ISSUED TO: PROPERTY OWNER: INTERIM USE PERMIT FastSun 4, LLC. 601 Carlson Parkway Minnetonka, MN 55305 Linda M. Gregoire 26420 310th Place Aitkin, MN 56431 PROPERTY ADDRESS: N/A PROPERTY ID: 10.031.21.23.0003 EXPIRATION: Expires in 25 years (timeline beginning at the issuance of the building permit) Expires when deemed abandoned. Expires when FastSun 4, LLC, is no longer the operator. REVIEW: The permit shall be reviewed each year for the first two years after installation and every five years following. ZONING DISTRICT: Future Urban Service (FUS) LEGAL DESCRIPTION: See attached Exhibit A THIS INTERIM USE PERMIT ALLOWS FOR THE FOLLOWING: A solar farm on the property generally located north of 165th Street North and west of Henna Avenue North. THIS INTERIM USE PERMIT IS APPROVED SUBJECT TO COMPLIANCE WITH THE FOLLOWING SPECIAL CONDITIONS: 1. A building permit shall be required for the construction of the solar farm. 2. The solar farm shall operate in a manner that is consistent with applicant's narrative (Exhibit B) and applicant's site plan (Exhibit Q. 3. The solar farm owner/operator shall comply with the decommissioning plan (Exhibit D) and decommission plan City standards outlined in Section 90-278. 4. The solar energy system shall not exceed 15 feet in height when oriented at maximum tilt 5. The solar farm shall not permit light, glare, noise, odor, smoke, dust, or vibration that will in anyway have an objectionable effect upon adjacent or nearby property owners. 6. It shall be the responsibility of the solar farm owner/operator or property owner to secure any solar energy easements, if applicable, to protect solar access for the system (as per MN Statute Section 500.30). 7. The landscaping shall be installed at the same time as construction of the solar farm. 8. The solar farm owner/operator shall be in compliance with the landscape maintenance plan. 9. The solar farm shall be adequately screened from public right-of-way and adjacent properties. 10. A small sign will be allowed at the entrance of the site to display the site address, emergency contact information, and emergency procedures. A permit for any sign installed on site will require review and approval of a sign permit application by the Community Development Director or designee. Prior to the issuance of a building permit the following must be completed: 11. The solar farm owner/operator shall submit a current -day decommissioning cost estimate and shall post a cash escrow to the City. 12. An access easement shall be granted to the City for access to the property and for the removal of the solar farm and components in the event the solar farm owner/operator fails to comply with decommissioning plan or abandons the solar farm. 13. The solar farm owner/operator must provide a copy of an executed agreement with the local electric utility for purchase of the electricity from the solar farm. 14. The solar farm owner/operator shall provide a copy of the insurance policy for the solar farm and property, for review by City staff. 15. A revised landscape plan shall be submitted, reviewed, and approved by the Community Development Director or designee prior to the issuance of a building permit. To the maximum extent possible, the revised plan shall indicate: a. Perimeter landscaping sufficient to adequately screen the solar farm and including two rows of coniferous trees planted in a staggered pattern with the rows being 20 feet apart. b. All trees shall be at least 8 feet tall when planted. c. Landscaping shall be setback at least 30 feet from the west property line. d. The installation of landscaping shall be done as to not result in excessive disturbance to topsoil or vegetation within the wetland areas. e. The fence shall be a black vinyl coated chain link fence 16. A landscape maintenance plan shall be reviewed and approved by City staff. a. The plan shall include watering of the trees to ensure they survive. b. The plan shall include regular maintenance of the property. 17. The owner/operator of the solar farm shall receive approval of all necessary permits and comply with all requirements indicated in the associated Notice of Decision (NOD) provided by the Technical Evaluation Panel (TEP). This includes requirements for time of installation, panel height requests, etc. 18. A stormwater management plan, meeting all City requirements, shall be reviewed and approved by staff. A stormwater permit shall be issued by the City. 19. A cash escrow shall be deposited to the City for the grand total amount for decommissioning and site restoration of $134,267.00 found in Exhibit C. Prior to the issuance/approval of a final construction inspection the following conditions must be met/completed: 20. All exterior electrical or other service lines shall be buried underground. The collection system may be placed overhead near substations or points of interconnection to the electrical grid. 21. All landscaping shall be installed in accordance with the approved landscape plan. 22. The solar energy panels shall be installed as to have the same elevation and be consistent throughout the site. 23. Solar energy system components shall be labeled with the manufacturers name and address, model number, and serial number. 24. The solar farm shall be in compliance with the adopted city and state building code, electrical code, and plumbing code, as amended and receive any necessary permits or approvals from any regulatory agency having jurisdiction. Decommissioning 25. Upon expiration of the IUP, in the event the ]UP is revoked by the City, or in the solar farm is abandoned, the approved decommissioning plan shall be executed and enforced. a. The solar farm owner/operator shall provide evidence that the solar farm is functioning properly. This shall be provided any time deemed necessary by the City. If the solar energy system remains nonfunctional or inoperative for a continuous period of 12 months, the system shall be deemed abandoned and shall constitute a public nuisance. Within 90 days after notice has been given, the owner shall remove the abandoned system at their expense after a demolition permit has been obtained. Removal shall be the entire solar farm and components including transmission equipment, structures and foundations, and the restoration of soil and vegetation. If the owner fails to fully remove the system, the City will remove the system using the decommissioning escrow money. b. Should be decommissioning escrow account contain insufficient funds to complete the decommissioning, the remaining balance shall be assess against the property as a property tax. ADOPTED by the City Council this day of 12018. Tom Weidt, Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this day of , 2018, before me, a Notary Public, personally appeared Tom Weidt, Mayor of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and Tom Weidt, Mayor, acknowledge said instrument to be the free act and deed of said City of Hugo. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON) (name -printed), (title) (Individual Notary) On this day of , 2018, before me, a Notary Public, personally appeared FastSun 4, LLC., represented by (name), (title) who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. Notary Public THIS INSTRUMENT WAS DRAFTED BY: THE CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 June 8, 2018 City Council City of Hugo Re: Interim Use Permit Application to Develop a Community Solar Garden Dear Members of the Staff, Planning Commission and City Council: FastSun, LLC, is pleased to present this application to the City of Hugo to develop and operate a community solar garden. This 1 megawatt array of photovoltaic panels will generate electricity that will be purchased by Xcel Energy under a 25-year contract. The solar garden will not generate any carbon or other harmful emissions, will be created from an inexhaustible source, the sun, will help Xcel Energy meet the State's mandate for use of renewable energy sources, and will align with the City's goals for sustainability. In addition, Xcel customers may subscribe to a share of the electrical output from the project, thus supporting this clean source of energy. It is important to us to be a good corporate citizen and work cooperatively with each local community. This helps us respond to any concerns with conditions that create a successful energy development while supporting the City's community development objectives. Please give our application your approval so that we can all benefit from this wise new source of electricity for our homes and businesses. Sincerely, �Z Dean Leischow Chief Executive Officer 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 Project Description Site Location The community solar garden is proposed to be located on a parcel along the north side of 1651 Street northeast of the intersection of 165' and Harrow Harrow Avenue, as shown by Figure 1. Property Description The property identification number is 100-3121-23-0003.. Figure 1 shows the parcel boundaries according to Washington County. The property owners are Henry J. and Linda M. Gregoire. The property legal description is: PT Si/2-NW1/4 BEING THE W 30 A OF SDI/2 1/4 SECTION 10 TOWNSHIP 031 RANGE 021 Figure 1: Location and Parcel Map 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 Site Zoning The site is zoned Long -Term Agriculture. -Term AgricJiture � Agriculture Figure 2: Site Zoning On -Site and Nearby Land Use The site is presently used for row crops. Nearby land use include agriculture and large -lot semi -rural housing. Vegetation The existing vegetation consists of row crops and wetland vegetation. Floodplain There is no floodplain mapped on the site by the Federal Emergency Management Administration. Site Plan The site development plan for the community solar garden is shown by Figure 5. 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 Setbacks The site development, including the security fence, will conform to the City's setback requirements for the zoning district. Front: 40 feet. Side: 20 feet. Rear: 50 feet. Connection to the Xcel System The proposed community solar garden will connect to the local utility grid at an existing distribution line that runs along 165th Avenue. Two diagrams of this interconnection are included on the Site Development Plan, above. A signed agreement with the local utility company will be submitted with the application for a Building Permit. Site Access Access to the site of the community solar garden will be from 1651 Avenue. The internal service drive will be grass -covered. Wetland Delineation Emmons and Olivier Resources, Inc., will conduct a "desktop" review of hydrology, soils, topography and historic aerial photography of the site and submit it to the Rice Creek Watershed District for review. The Watershed District will provide a written opinion whether any apparent wetlands exist in the cultivated fields, and that will be verified by field investigation and reviewed by the Watershed District. Prior to the start of construction, the Watershed District will issue a Wetland Conservation Act Notice of Decision on behalf of itself acting as the WCA Local Governing Unit. The wetland permitting process will be coordinated with the Army Corps of Engineers , which has regulatory authority for Section 404 of the Clean Water Act. The Minnesota Department of Natural Resources may require permits through the Minnesota Public Waters program that they administer. Avoidance and minimization of all impacts to wetlands (if any) and public waters is being incorporated into the site design and implemented. Grading, Drainage and Erosion Control Grading for the community solar garden limited to the extent practical. It may include (1) creating grass -covered service roads among the blocks of arrays (2) creating pads for the electrical inverters, (3) stabilizing the construction entrances and exits and access road and (4) establishing the parking and staging areas for vehicle and equipment storage / laydown and maintenance. The solar arrays can conform to the slopes and do not require that terraces be created because each solar array is installed by simply drilling posts into the ground. Disturbed soils will be returned closely to their original contours. The final site will be seeded with fast-growing grasses and mowed as necessary to prevent woody species from establishing. Consequently, the rate, volume and quality of the surface water runoff is expected to be improved from the present values generated by a plowed field of row crops. The existing drainage from the site is not expected to be changed. 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 It is unlikely that water running from the face of the panels will create erosion under the bottom edge of the lower panels. The panels are set one-half inch apart to allow some of the runoff to drip to the sides. Water dripping from the bottom edge tends to disperse somewhat by wind action. Solar operators do not want erosion under the panels, as that could create minor problems. Solar Energy Conversion Panels The solar energy conversion panels will be single -axis trackers, which tilt up and down to follow the sun during the year but not during the day or a fixed tilt system that faces south and does not move. They will be approximately 12 feet tall and arranged in arrays as illustrated below. There would be approximately 4,000 individual solar panels. Mill FIdffiVIWIWIdr Figure 6: Typical Solar Arrays �_M Figure 7: Appearance of Typical Solar Panel Arrays in a Field The panels will be mounted on a steel and aluminum racking structure and average approximately 12 feet above grade when in their most upright position. The racking system is installed in the ground with pilings (I -beams) that are driven directly into the group at a depth usually between 6 feet and 8 feet depending on soil conditions. 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 The racking system manufacturer's engineer will provide certification that the design of the foundations and panels are within accepted professional standards, given local soil and climate controls . The equipment is designed to withstand wind up to 90 miles per hour and fifty pounds per square foot of snow. Each of the gardens will have one concrete equipment pad, typically less than 320 square feet, to support interconnection and metering equipment. The panels will be arranged into rows. Each row of solar panels will connect to an inverter. The inverters will be connected by directionally bored underground conduit that is housed inside of housing that will be installed 2 feet below the surface. The conduit will lead to the concrete equipment pad for each garden. The inverters transform the direct current power generated by the photovoltaic system to alternating current power, which is then connected to the existing Xcel Energy three phase power distribution line at the point of common coupling. The solar array will be contained within an area protected by a six-foot chain link fence. It will not create any noise, dust, fumes, glare, or other. Ground Cover Native plantings will be used as ground cover. These grasses and forbs will enhance local biodiversity, consistent with the Pollinator Protection Pledge of the local solar power industry. They will be especially helpful to pollinator species such as bees and butterflies. The ground cover will be kept mowed to a workable height, and noxious weeds will not be allowed to flourish and spread into nearby farm fields. Tree Protection No trees will be removed from this site for the community solar garden. Perimeter Fence A 6-foot, galvanized chain -link perimeter fence will be installed for safety and security. The fence will meet the setback requirement. Sign A small freestanding sign will be erected near the entrance to the site. The sign will include the site address in 6-inch letters, emergency contact information, and emergency procedures. 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 Operations and Maintenance Monitoring The solar garden site will operate and be monitored 24 hours a day, 365 days a year after construction has been completed. Equipment Inspection Equipment inspection will occur at regular intervals, including: PV modules: visual check of the PV modules, tracking system and surrounding grounds to verify the integrity of the PV modules and racking structure, or the presence of animals and nests, etc.; Inverters, transformer and electrical panels: visual check of the devices including the connection equipment and the grounding network. Check for presence of water and dust; Electrical check: measurement of the insulation level and dispersion. Check of the main switches and safety devices (fuses); Noise: check of abnormal sounds; Cabling and wiring: visual check of electrical lines (where visible) and connection box to verify its status. Performance Monitoring Performance monitoring will consist of a real-time and continuous assimilation of the data acquired by the facility meteorological station, energy meter and SCADA system. Operators and or maintenance personnel will be immediately notified of abnormalities so timely corrective action such as repair or replacement on: modules, racking, the collection system, and etc., can occur. Facility Maintenance Routine maintenance of the Project will include road maintenance, fence and gate inspection, and lighting system checks. Module washing is not needed on a scheduled basis. Rain keeps the modules sufficiently clean and the site is vegetated to keep dust down so that washing modules would occur infrequently and only as determined by maintenance technicians. Snow and ice removal is not needed. The system is designed to shed rain, snow and ice. Vegetation maintenance will include scheduled mowing and spot spraying weeds using registered herbicides. Maintenance Frequency The electrical and mechanical components of the community solar garden would be checked on a regular basis to ensure safety and reliability. The maintenance schedule would range from weekly to yearly depending on the component. 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 De -Commissioning, Restoration and Repowering At the end of commercial operation, FastSun or its successors will be responsible for decommissioning by removing all of the arrays and equipment. We have contractual obligations to the landowners regarding decommissioning Financial Surety FastSun will post a financial surety for the County that covers the cost of de -commissioning the site. This surety will conform to the County's requirements in the Code. De -Commissioning Procedures All equipment and structures will be removed within 90 days from either of the following: (a) the end of the system's serviceable life or (b) the day the system is discontinued. A system shall be considered to be discontinued after one year without energy production unless a plan is submitted to the Zoning Administrator outlining the steps and schedule for returning the system to service. Decommissioning at the end of the project's useful life, which is estimated to be approximately 25 to 30 years, would include removing the arrays, inverters, transformers, above -ground portions of the electrical collection system, fencing, lighting, and supply structure from the Project. Standard decommissioning and restoration practices will be used, including dismantling and repurposing, salvaging, recycling or disposing of the solar energy improvements, and restoration. Land returned to agricultural production will be reclaimed to restore topsoil that may have been scraped and stockpiled from areas that are designated in the fmal design plan. Table 2 De -Commissioning Plan Summary Phase ! Facility Timeline Decommissioning is estimated to take approximately 90 days to complete. The decommissioning crew will ensure that all equipment is recycled or disposed of properly. Financial Resource Plan The project developer will be responsible for all costs to decommission the Project. Because of the uncertainty in predicting future decommissioning costs and salvage values, we will review and update the original decommissioning plan that was approved by the City closer to the end of the Project's life. We will abide by the applicable condition(s) and ensure the Project is decommissioned in accordance with the Conditional Use Permit. Removal and The removal and disposal of the Project components are found below. Disposal of Project photovoltaic ! PV modules will be inspected for physical damage, Components Modules tested for functionality, and removed from racking. Functioning PV modules will be packed and stored for reuse. Non-functioning PV modules will be sent 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 Facility to the manufacturer or a third party for recycling or other appropriate disposal method. Racking, Poles Racking, utility poles, and fencing will be and Fencing dismantled/removed and will be sent to a metal recycling facility. Holes will be backfilled with soil from the Pro1ject facility Wire Conduit Junction Boxes, Combiner Boxes, External Disconnect Boxes, etc. Inverters Concrete Pads Above -ground wire will be sent to a facility for proper disposal and/or recycling. Below -ground wire will be cut back to a depth of two to three feet below grade and abandoned in place. Above -ground conduit will be disassembled at the Project and sent to a recycling facility. The boxes will be sent to an electronics recycler Functioning inverter parts will be re -used. Non- functioning inverters will be sent to the manufacturer or an electronics recycler as applicable. Material from concrete pads will be removed and sent to a concrete recycler. Computers, Computer components will be sent to an electronics Monitors, Hard recycler and functioning parts will be reused. Drives and JSimilar Restoration After all equipment is removed, the Project site will be restored to a and condition similar to its pre -construction use if the Project site will once Reclamation of again be used for agricultural. If holes are created when infrastructure the Site is removed, they will be back -filled and covered with topsoil. Concrete pads and all other equipment will be removed and disposed of as described above. Unless requested otherwise, permanent access roads constructed on the Project will be removed. Topsoil that was stripped and relocated to designated areas on the site during construction will be re -worked to cover exposed subsoils. 315 Manitoba Avenue, Suite 200, Wayzata, MN 55391 GENERAL NOTES 1. LANDSCAPE CONTRACTOR SHALL INSPECT THE SITE AND BECOME FAMILIAR WITH EXISTING CONDITIONS RELATING TO THE NATURE AND SCOPE OF WORK. 2. LANDSCAPE CONTRACTOR SHALL VERIFY PLAN LAYOUT AND BRING TO THE ATTENTION OF THE LANDSCAPE ARCHITECT DISCREPANCIES WHICH MAY COMPROMISE THE DESIGN OR INTENT OF THE LAYOUT. 3. LANDSCAPE CONTRACTOR SHALL ASSURE COMPLIANCE WITH APPLICABLE CODES AND REGULATIONS GOVERNING THE WORK AND MATERIALS SUPPLIED. 4. NO TREES OR SHRUBS TO BE PLANTED IN DELINEATED WETLAND. IDENTIFY WETLAND BOUNDARIES PRIOR TO PLANTING. 5. LANDSCAPE CONTRACTOR SHALL VERIFY ALIGNMENT AND LOCATION OF UNDERGROUND AND ABOVE GRADE UTILITIES AND PROVIDE THE NECESSARY PROTECTION FOR SAME BEFORE CONSTRUCTION BEGINS. 6. LANDSCAPE CONTRACTOR SHALL REVIEW THE SITE FOR DEFICIENCIES IN SITE CONDITIONS WHICH MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT, SURVIVAL OR WARRANTY. UNDESIRABLE SITE CONDITIONS SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO BEGINNING OF WORK. 7. LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR ONGOING MAINTENANCE OF NEWLY INSTALLED MATERIALS UNTIL TIME OF FINAL ACCEPTANCE BY LANDSCAPE ARCHITECT. REPAIR OF ACTS OF VANDALISM OR DAMAGE WHICH MAY OCCUR PRIOR TO FINAL ACCEPTANCE SHALL BE THE RESPONSIBILITY OF THE LANDSCAPE CONTRACTOR. PLANTING NOTES 8. NO PLANTS WILL BE INSTALLED UNTIL FINAL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA. 9. PROPOSED PLANT MATERIAL SHALL COMPLY WITH THE CURRENT EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK, ANSI Z60.1. UNLESS NOTED OTHERWISE, DECIDUOUS SHRUBS SHALL HAVE AT LEAST 5 CANES AT THE SPECIFIED HEIGHT. ORNAMENTAL TREES SHALL HAVE NO'V' CROTCHES AND SHALL BEGIN BRANCHING NO LOWER THAN T FEET ABOVE THE ROOT BALL. STREET AND BOULEVARD TREES SHALL BEGIN BRANCHING NO LOWER THAN 6' ABOVE PAVED SURFACE. 10. NO PLANT MATERIAL SUBSTITUTIONS WILL BE ACCEPTED UNLESS APPROVAL IS GRANTED BY THE LANDSCAPE ARCHITECT TO THE LANDSCAPE CONTRACTOR. 11. ADJUSTMENTS IN LOCATION OF PROPOSED PLANT MATERIALS MAY BE NEEDED IN FIELD. LANDSCAPE ARCHITECT MUST BE NOTIFIED PRIOR TO ADJUSTMENT OF PLANTS. 12. PLANT MATERIALS TO BE INSTALLED PER PLANTING DETAILS. 13. WATER ALL PLANT MATERIAL WITHIN 2 HOURS OF PLANTING. APPLY ENOUGH WATER TO THOROUGHLY SATURATE ALL PLANTING SOIL. Coniferous Tree Planting Schedule Symbol Quantity Scientific Name 1comnon Name ISize lCont. Type PG 122 Piceo glauca densata jBiack Hills Spruce 6-8' B&B Single Stem JV 81 Juniperus virginiarla Eastern red cedar 6-8' B&B Single Stem 203 Total Deciduous Shrub Planting Schedule Symbol Quantity Scientific Name Common Name Size Type Spacing CS 40 Cornus sericeo 'Cordinal' Cardinal Dogwood 24" Height #5 Cont. 20' O.C. 40 Shrub Total k SOLAR SITE PLAN 1" = 150' (@ 11x17) LEGEND CARDINAL DOGWOOD (Cornus sericea) _ EASTERN RED CEDAR (Juniperus virginiana) BLACK HILLS SPRUCE + (Picea g/auca densata) I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT SUBMISSION DATE: Emmons & Olivier FastSun LLC, FASTSUN 4 5 WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND 09-11-2018 MR Resources 1 n c . FASTSUN LLC 4 THAT I AM A DULY LICENSED PROFESSIONAL LANDSCAPE , 45°11'26.34"N 92'57'24.44"W LANDSCAPE SITE PLAN 3 ARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA. DESIGN BY DRAWN BY 651 Hale Avenue North 601 CARLSON PKWY, STE 1050 7260 165th Street N 2 BH BH w a t e r Oakdale, MN 55128 1 e C o 1 O 9 y Tele: 651.770.8448 MINNETONKA, MN 55305 Hugo, MN 55038 NO DATE BY REVISION BRITTA M. HANSEN DATE: 09-11-2018 LICENSE # 53307 EOR PROJECT NO. 1292-006 community w w w . e O r I n C .Cam STATE PROJECT NO. CITY PROJECT NO. SHEET 01 OF 023 SHEETS ROAD I;j:1619:l 4Vj DATE EXISTING VEG. SEEDING AREA _--___-_-1-----------------------_ � -F SPRUCE 1----------------------- i SPRUCE ----_�_-_-_ �- RED CEDAR DOGWOOD PROPERTY LINE FENCE PROPERTY LINE OVERHEAD ELECTRIC _ ENCE ROPERTY LINE o.o \SOLAR ARRAY 120, N TYP. PLANTING PLAN - WEST NOT TO SCALE ® EXISTING VEG. + SPRUCE 0 RED CEDAR — PROPERTY LINE 15.01 -4 10.01 4 TYP. PLANTING PLAN - EAST �� 1111111un LWI TH TYP. PLANTING PLAN - SOUTH NOT TO SCALE THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL TREES IN A PLUMB POSITION THROUGH THE WARRANTY PERIOD. STAKING IS NOT PERMITTED. PRUNE ANY DAMAGED BRANCHES AFTER PLANTING IS COMPLETE. REMOVE ALL FLAGGING AND LABELING FROM TREE. WATER TREE THOROUGHLY DURING PLANTING OPERATIONS. PLACE BACKFILL IN 8-12" LIFTS AND SATURATE SOIL WITH WATER. DO NOT COMPACT MORE THAN NECESSARY TO MAINTAIN PLUMB. MULCH - 3" DEEP - SHREDDED HARD WOOD SHALL BE SUBSTANTIALLY FREE OF MOLD, DIRT, SAWDUST, AND FOREIGN MATERIAL AND SHALL NOT BE IN AN ADVANCED STATE OF DECOMPOSITION. THE MATERIAL SHALL PASS A 4 INCH SCREEN AND NOT MORE THAN 20 PERCENT BY MASS OF THE MATERIAL SHALL PASS A .1 It SIEVE. MAX. LENGTH OF INDIVIDUAL PIECES NOT TO EXCEED 20 INCHES. NO MULCH TO LAY AGAINST COLLAR. ROOTING TOPSOIL BORROW SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING ROOT BALL SET ON MOUNDED SUBGRADE CONIFEROUS TREE PLANTING DETAIL, TYP. NOT TO SCALE 0') i NOT TO SCALE I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL LANDSCAPE[)I ARCHITECT UNDERTHE LAWS OF THE STATE OF MINNESOTA. SUBMISSION DATE: 09-11-2018 Emmons 8, Olivier Resources , 1 n c . E 651 Hale Avenue North w a t e r Oakdale, MN 55128 e C o 1 O g y Tele: 651.770.8448 community W W W. e O r I n C. C O m FASTSUN LLC 601 CARLSON PKWY, STE 1050 MINNETONKA, MN 55305 DESIGN BY DRAWN BY BH BH BRITTA M. HANSEN DATE: 09-11-2018 LICENSE # 53307 FOR PROJECT NO. 1292-006 REVISION c I LOOSEN ROOTS OF ALL CONTAINERIZED PLANTS. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING SHRUBS TO BE PLACED SO THAT TOP OF CONTAINER SITS FLUSH WITH PROPOSED GRADE. SET ON MOUNDED GRADE. WATER SHRUB THOROUGHLY AFTER PLANTING. ROOTING TOPSOIL BORROW 05 DECIDUOUS SHRUB PLANTING DETAIL TYP. 02 NOT TO SCALE FastSun LLC, FASTSUN 4 45°11'26.34"N 92°57'24.44"W LANDSCAPE DETAILS 7260 165th Street N Hugo, MN 55038 ZOJECT NO. I CITY PROJECT NO. SHEET 02 OF 03 SHEETS SEEDING NOTES 1. SOW NATIVE SEED MIX FOR SOLAR SITES ON ALL DISTURBED AREAS AFTER ALL GRADING AND CONSTRUCTION ACTIVITIES HAVE BEEN COMPLETED. 2. ACCEPTABLE SEEDING DATES ARE APRIL 15 - JULY 20 IN THE SPRING, OR SEPTEMBER 20 - OCTOBER 20 IN THE FALL. WRITTEN PERMISSION MUST BE GRANTED BY THE LANDSCAPE ARCHITECT TO PERFORM SEEDING OPERATIONS ON ANY OTHER DATES OF THE YEAR. 3. USE TEMPORARY EROSION CONTROL DEVICES (STRAW WATTLES, SILT FENCE) AS NEEDED TO PREVENT EROSION PRIOR TO AND DURING SEED ESTABLISHMENT. 4. PREPARE SEED BED PRIOR TO SEEDING PER MNDOT SPEC. 2574.A4. 5. APPLY SEED IN HYDRO -SEED MIXTURE WITH APPROPRIATE AGITATING EQUIPMENT PER MNDOT SPEC. 2575.3.134. NOTE THAT SOLAR ARRAYS MUST BE PROTECTED FROM HYDRO -SEED OVERSPRAY OR CLEANED AFTER APPLICATION PER MNDOT SPEC. 2575.3.E. 6. INCLUDE A COVER CROP OF OATS WITHIN SEED MIX (@ RATE OF 38 LB/ACRE) IF SEEDING BETWEEN OCTOBER 15TH AND AUGUST 1ST. IF SEEDING BETWEEN AUGUST 1ST AND OCTOBER 15TH, SUBSTITUTE WINTER WHEAT FOR OATS AT THE SAME RATE. SEED ESTABLISHMENT NOTES 7. MONITOR THE SITE MONTHLY DURING THE FIRST TWO GROWING SEASONS TO DETECT AREAS OF WEED COLONIZATION. CUT OR SPRAY WEEDS WITH GLYPHOSATE HERBICIDE AS SOON AS DETECTED. 8. DURING THE FIRST GROWING SEASON MOW THE ENTIRE SEEDED AREA ONCE EVERY 40 DAYS. KEEP MOWER DECK HEIGHT BETWEEN 5-8". 9. DURING THE SECOND GROWING SEASON MOW THE ENTIRE SEEDED AREA ONCE IN MID-JUNE AND ONCE IN MID -AUGUST. KEEP MOWER DECK HEIGHT BETWEEN 5-8". 10. IF AREAS OF BARE GROUND PERSIST AFTER FIRST GROWING SEASON BROADCAST ADDITIONAL SEED MIX AS NEEDED TO AID IN ESTABLISHMENT. 11. AFTER THE FIRST TWO GROWING SEASONS MOW NATIVE SEEDING AREA ONCE PER YEAR IN LATE FALL, OR EARLY SPRING. RAKE OUT AND REMOVE DOWNED VEGETATION TO THE EXTENT FEASIBLE. Solar Site Seed Mix Type ISie.tifl, Name Common Name I Seeds/ sq ft Rate (lb/ac) I % Mix (by sgft) I % Mix (by wt) Cover lAvenasativa 10ats 1 11.13 37.88 1 15.20% 1 72.70% Total Guild: 11.13 37.88 15.20% 72.70% Forb Achillea millefolium Common Yarrow 0.51 0.01 Allium stellatum Prairie Wild Onion 0.73 0.18 Anemone conadensis Canada Anemone 0.18 0.06 Aquilegia canadensis Columbine 0.44 0.03 Asclepfas tuberosa Butterfly Milkweed 0.10 0.06 Asclepfas vertkillota Whorled Milkweed 0.10 0.02 Euthomiagraminffolia Grass -leaved Goldenrod 0.80 0.01 Galium boreale Northern Bedstraw 0.25 0.01 Liatris aspera Rough Blazing Star 0.25 0.04 Penstemon grandiflorus Large -flowered Beard Tongue 0.50 0.10 Phlox pilosa Prairie Phlox 0.08 0.01 Potentilla arguto Prairie Cinquefoil 0.10 0.00 Pycnonthemum virginianum Virginia Mountain Mint 0.50 0.01 Ratibido columnifera Prairie Coneflower 1.58 0.10 Rudbeckfa hirta Black-eyed Susan 1.58 0.05 Sisyrunchium campestre Field Blue-eyed Grass 0.52 0.03 Solidago specioso Showy Goldenrod 0.55 0.02 Symphyotrichum ericoides Heath Aster 0.46 0.01 Symphyotrichum laeve Smooth Aster 0.63 0.03 Zizia aptera Heart -leaved Alexanders 0.55 0.12 Total Guild: 10.41 0.90 14.22% 1.70% Graminoid Boutelouacurtipendula Side-oatsGrama 3.30 1 1.50 Bouteloua grocilis I Blue Grama 1 4.59 1 0.31 Bromus pubescens I Hairy Wood Chess 28.00 1 10.03 Koelerfamacrontha IJunegrass 4.59 1 0.06 Sporobolus heterolepts jPrairie Dropseed 2.94 0.50 Total Guild: 43.42 12.40 59.29% 23.80% Legume lAstragalus canodensis lCanada Milk Vetch 1 0.40 0.15 Dalea caidida lWhite Prairie Clover 1 1.70 0.20 Dalea purpurea jPurple Prairie Clover 1 1.02 0.07 Total Guild: 3.12 0.49 4.26% 0.90% Sedge Carex bicknellfi Bicknell's Sedge 1 0.95 0.15 Carex brevior IShort Sedge 1 2.10 1 0.2 Carex scoporia Lance -fruited Oval Sedge 1 2.10 1 0.07 Total Guild: 5.15 0.42 7.03% 0.80% TOTAL SEED MIX 73.23 52.09 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA. SUBMISSION DATE: 09-11-2018 Emmons & Olivier MR Resources , i n c . 651 Hale Avenue North w a t e r Oakdale, MN 55128 e C o 1 O 9 y Tele: 651.770.8448 community W W w . e O r I n C .Cam FASTSUN LLC 601 CARLSON PKWY, STE 1050 MINNETONKA, MN 55305 FastSun LLC, FASTSUN 4 45°11'26.34"N 92'57'24.44"W 7260 165th Street N Hugo, MN 55038 LANDSCAPE NOTES 5 4 DESIGN BY DRAWN BY BH BH 3 2 1 BRITTA M. HANSEN DATE: 09-11-2018 LICENSE # 53307 EOR PROJECT NO. 1292-006 SHEET 03 OF 03 SHEETS NO DATE BY REVISION STATE PROJECT NO. CITY PROJECT NO. Decommissioning Plan I Rev.0 De -Commissioning Contents OPENINGSTATEMENT..................................................................................................................................2 GENERAL DECOMMISSIONING SCOPE..........................................................................................................2 SEQUENCEOF WORK....................................................................................................................................2 TEMPORARY EROSION CONTROL..................................................................................................................3 SYSTEMREMOVAL COSTS.............................................................................................................................3 TABLE 1 (Decommissioning Costs)............................................................................................................3 SALVAGEVALUE............................................................................................................................................4 TABLE2 (Salvage Value)............................................................................................................................5 NET COSTS FOR DECOMMISSIONING...........................................................................................................5 DECOMMISSIONINGFUND...........................................................................................................................5 1 Decommissioning Plan I Rev.0 OPENING STATEMENT The community solar garden consists of numerous recyclable materials, including glass, semiconductor material, steel, aluminum, copper, and plastics. When the project reaches the end of its operational life, which is expected to be 25 (twenty five) years from date of PTO (Permission To Operate) from interconnecting Utility and local permitting government but could be in excess of 40 (forty) or more years, the component parts will be dismantled and recycled as described below. That time period will be established by the local permitting government in its permit. In addition, the decommissioning can also take place after twelve (12) months of non -operation, as required by the site lease and the local government. At the time of decommissioning, the project components will be dismantled and removed by use of minimal ground surface impact construction equipment, and materials will be safely recycled and or disposed of in accordance with requirements. Specific opportunities for reuse or recycling (e.g., panels) will be considered to the maximum amount practicable. Where such options are not viable, components will be decommissioned and disposed of at an appropriately licensed facility. As laid out below, the security fence and equipment will be dismantled, stored on site and then transported to the appropriate locations. All access roads will be removed and grading will be returned to as close to its original state (unless determined otherwise by the landowner and/or local government). Based on our preliminary designs, we expect that the solar gardens will be installed with minimal, if any, grading required. Hence any restoration activities at the time of decommissioning will likewise require minimal re -grading. GENERAL DECOMMISSIONING SCOPE The project owner will be responsible for all the decommissioning costs. The general scope of such decommissioning will be: 1) Obtain any permits required for the decommissioning, removal and legal disposal prior to commencement of decommissioning activities 2) Remove and disposal of all equipment components 3) Remove all hazardous materials (if any) and transport them to be disposed of by licensed contractors at the appropriate facility, in accordance with rules and regulations. 4) If appropriate, re -grade, and revegetate in accordance with lease, permits and in compliance with all applicable rules and regulations 5) To the best extent possible, preserve and reclaim the soils on the project site to a level of pre -project quality 6) Reclaim soils in access driveway and equipment pad areas by removing imported aggregate material and concrete foundations and replaced with soils as needed 7) Remove electrical conduits and backfill trenches with the native soils removed 8) Reseed as much disturbed areas using a seed mix pre -approved by the local permitting government SEQUENCE OF WORK The sequence for decommissioning of the project generally occurs in the reverse order of the installation: 1) The solar system will be disconnected from the powergrid. 2) PV modules will be disconnected, unattached, collected, and removed. 2 Decommissioning Plan I Rev.0 3) Site aboveground and underground electrical interconnection and distribution cables will be removed and recycled off -site by an approved recycler. 4) PV module support racking will be removed and resold or recycled off -site by an approved recycler. 5) PV module support steel and support posts will be removed and recycled off -site by an approved recycler. 6) Electrical devices, including transformers, and inverters, will be removed and recycled off -site by an approved recycler. 7) Concrete pads will be removed and recycled off -site by an approved recycler. 8) Fencing will be removed and recycled by an approved recycler. The project site may be converted to other uses in accordance with applicable land use regulations at the time of decommissioning. There are no permanent changes to the site, and it can be restored to its original condition. This is one of the many great advantages about solar gardens. If desired, the site can return to productive farmland after the system is removed. TEMPORARY EROSION CONTROL During the decommissioning of the project, Decommissioning Contractor will use if necessary, appropriate temporary (construction -related) and sedimentation control best management practices as described in the project Storm -water Pollution Prevention Plan (SWPPP). SYSTEM REMOVAL COSTS The breakdown of costs for removal of the Community Solar Garden is found in TABLE 1 below. The costs are based upon typical quantities for a 1mwAC/1.35mwDC Fixed Tilt array. Costs may slightly vary depending on site specific quantities at time of construction. TABLE 1 (Decommissioning Costs Quantity Unit Unit Cost Total Cost Mobilization/Demobilization Mobilization/Demobilization 1 Sum $10,000.00 $10,000.00 Subtotal Mob/Demob $10,000.00 Permitting State Permits 1 S mp um $1,200.00 $1,200.00 Subtotal Permitting $1,200.00 Civil Infrastructure Removal Gravel Surfacing from Road 325 Cy $5.80 $1,885 Haul Gravel Removed from Road 325 Cy $6.84 $2,223 Disposal of Gravel Removal from Road 325 Cy $0.00 $0 Removal Geotextile Fabric from Road Area 16,000 SF $0.10 $1,600 Culvert Removal and Disposal 0 Each $1,200 $0.00 De -Compact and Grade Road Corridor 1,000 LF $1.00 $1,000.00 Topsoil and Stabilization on Removed Road Area 0.45 Acres $17,000.00 $7,650.00 Removal of Security Fence 2,500 LF $6.50 $16,250.00 Subtotal Civil Infrastructure $30,608 Decommissioning Plan I Rev.0 Structural Infrastructure Remove PV Rack Steel Posts to a 4' Depth 575 Each $13.00 $7,475 Haul PV Rack Array Steel Post 31 Ton $6.75 $209 Removal Transformer Station Post to a 4' Depth 10 Each $13.00 $130 Haul Transformer Station Post 0.4 Ton $6.75 $3 Removal Array Tracker & Motors 120 Each $110.00 $13,200 Haul Array Tracker & Motors 90 Ton $6.75 $608 Remove, Load, Haul Concrete Electrical Pads 30 CY $150.00 $4,500 Subtotal Structural Infrastructure $26,124 Electrical Collection/Transmission System Removal of PV Modules 4,032 Each $10.00 $40,320 Haul PV Modules 80 Ton $6.75 $540 Remove and Load Inverters 2 Each $300.00 $600 Haul Inverters 2 Ton $135.00 $270 Removal Loading and Freight of Transformers 1 Each $400.00 $400 Removal, Loading and Freight of Electrical Equipment 1 Each $500.00 $500 Removal and Disposal of SCADA Equipment 1 Each $300.00 $300 Removal and Load Underground Collector System Cables 10,000 LF $0.07 $700 Haul Underground Cable 3 Ton $135.00 $405 Subtotal Electrical Collection/Transmission System $44,035 Site Restoration Perimeter Controls 2,000 LF $4.00 $8,000 Topsoil and Turf Establishment on area within Removed Array 11 Acres $1,300.00 $14,300 Subtotal Site Restoration 22 300 Grand Total: Decommissioning & Site Restoration $134,267 SALVAGE VALUE Solar power systems retain some of their value after their operating life. The solar modules are known to continue to have useful life and in turn can be resold or recycled due to the metallurgic properties. Additionally, the community solar garden has large usage of steel piers, aluminum railing, copper and aluminum conductors and various other materials that have salvage value. The breakdown of the salvage values are found in TABLE 2 below. The salvage values are based on typical quantities for a 1mwAC / 1.35mwDC Single Axis Tracker array. Values may slightly vary depending on site specific quantities at time of construction. 4 Decommissioning Plan I Rev.0 TABLE 2 (Salvage Value) Quantity Unit Unit Cost Total Cost Salvage Fencing 6.25 Tons $50.00 $313 Steel Posts 31 Tons $175.00 $5,425 Module Trackers and Motors 90 Tons $175.00 $15,750 PV Modules 4,032 Each $20.00 $80,640 Transformers 1 Each $2,500.00 $2,500 Switch Gear, Capacitors, Fuses, Etc. 1 Each $0.00 $0 Collection Lines 5,200 Pounds $0.02 $104 Subtotal Salvage $104,732 Total Demolition Minus Salvage Value 29,536 NET COSTS FOR DECOMMISSIONING The estimated cost, salvage value, and net costs of decommissioning the project are below. Demo & Restoration Cost $ 134,267 Salvage Value (104,732) Total Net Cost $ 29,536 DECOMMISSIONING FUND 1) Decommissioning of the system will occur within 60 days from either of the following: A. The end of the system's serviceable life; or B. The system becomes a discontinued use. A system shall be considered a discontinued use after one year without energy production, unless a plan is developed and submitted to the Zoning Administrator outlining the steps and schedule for returning the system toservice. 2) The anticipated manner in which the solar farm project will be decommissioned and site restored: The manner in which the solar farm will be decommissioned is found in aforementioned in this document. 3) Timetable for completion of decommissioning: The decommissioning will be completed within the time frame stated in the Conditional or Interim Use Permit. We recommend 6 months. 4) The party responsible for decommissioning: The permittee or its assignee shall be responsible for the decommissioning. In the event the property owner and/or responsible party fail to timely decommission the solar farm/garden facility as required above, the Local permitting government shall be entitled to take all measures allowed by the Minnesota State Statutes, as well as the right to levy penalties as provided in the Local permitting government Code, the right to obtain a permanent injunction ordering the removal of such solar farm/garden facility, and the right to obtain a court order permitting the Local permitting government to remove such solar farm/garden facility. 5 Decommissioning Plan I Rev.0 5) Financial Assurance: The local permitting government may require assurance that funds will be there for the necessary decommissioning work when the project reaches the end of its purposeful life, been condemned, or has been abandoned. A "financial assurance level" of 20% of total project decommissioning costs can be established by year 10 with increases over time until it reaches 100% for year 25 of operation. Assurance can be achieved via Letter of Credit or cash set aside in an escrow account controlled by a third -party insurance company. The financial assurance is recommended to be in the amount of; $30,000.00 (per net costs after salvage value of equipment and costs for decommissioning). Upon successful decommissioning, the local permitting government is expected to release the cash escrow, letter of creditor bond within 30 days of a request. Partial release(s) commensurate with the decommissioning completed as of the date of the request is requested. 2 uv a t e r E01 e c o l o g y community Project Name I FS4 Hugo -Gregoire Date 1 8/16/18 To / Contact info I Chuck Beisner, Project Development Manager, SEV Cc / Contact info I Rachel Juba, Community Development Director, City of Hugo Received of Paula Kalinosk y FOR City Augus Hugo st 16, 2018 From / Contact info I Ryan Fleming FOR Jason Naber FOR Regarding 1 Preliminary Stormwater Management Design for FS4 Hugo -Gregoire Solar Garden Stormwater Management and Hugo -Gregoire This memo contains a summary of preliminary stormwater management design elements for FastSun 4, Hugo -Gregoire, the proposed solar garden at 7260 165th St N, Hugo, MN 55038. This information is being provided at the request of the City of Hugo as a supplement to the materials submitted by Sunrise Energy Venture for the Condition Use Permit application for this site. Although stormwater design is still at a preliminary stage for this site, key components of the design - treatment requirements, volume to be treated, appropriate best management practices for the site context - have been determined. These are explained in as much detail as is possible at this stage in the design process. Site Grading Impacts The proposed solar garden is located on a portion of the property that exhibits gently undulating slopes of less than seven percent. Therefore, the only anticipated grading will be to construction the access road and stormwater features. A site grading plan will be developed for the building permit submittal and construction plan set. Erosion and Sediment Control Prior to construction, the applicant will submit a Stormwater Management Pollution Prevention Plan (SWPPP) to fulfill the requirements of the Minnesota NPDES General Construction Stormwater Permit. These requirements includes temporary practices such as silt fence and storage ponds to control runoff sediment during construction as well as permanent practices such as appropriate vegetation and permanent stormwater facilities ensure downstream water quality is protected. Stormwater Management Stormwater management best management practices (BMPs) will be constructed to reduce nutrient and sediment pollution following the requirements of the Minnesota Pollution Control Agency (MPCA) and the Rice Creek Watershed District (RCWD); and to ensure that stormwater is not discharged from the site at rates exceeding existing conditions according to RCWD Rule 7.a. Water quality treatment will be achieved by installing filtration practices in strategic areas to capture and treat runoff from the access road and solar panel. Preliminary stormwater BMP sizing calculations have been completed following the Minnesota Pollution Control Agency (MPCA) method for calculating impervious surface for solar panels. Based on the required water quality treatment volume and the cohesive nature of the underlying soil, the area required to provide treatment for the access road and solar panel array is approximately 1,800 square feet (0.4 acres). Stormwater treatment practices will be located along the edges of the solar array, and along the FOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources. Inc. 7030 6" St. North Oakdale. MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com memo 2of2 downstream portion of the access road, and, where unavoidable, between panel rows to capture water from the array and road surface. The total open space between and around the panel rows (approximately 3.3 acres) is significantly greater than the BMP footprint area required, allowing for optimal siting of stormwater practices (see attached exhibit). The options under consideration include bioretention basins, rock trenches, and bioretention swales. Because soils on the site are generally poorly drained, the practices would be installed with an underdrain. This configuration allows water to filter slowly through engineered soil media before being discharge to the onsite wetland. The practices will remove pollutants and slow the movement of water across the landscape. Additionally, open areas between the rows of the solar array will be stabilized by planting with native, pollinator -friendly species. Plantings will help to both stabilize soils on the site and to improve the soil capacity to infiltrate stormwater. The flow rate and volume of stormwater leaving the property will be lower and the water quality will improve as a result of the proposed solar installation. Wetland Impacts About 50% of the leased property is composed of wetland. Solar panels have been located in upland areas to the extent practical, and fringe (degraded) wetland areas. Higher quality wetlands have been avoided and protected. Approximately 1/4 - 1/3 of the pilings for the solar arrays will be located within wetland areas (primarily degraded wetland areas). The owner is seeking area No - Loss Decision from the WCA LGU (MN Rule 8420.0420 Subp.6(A)). The cumulative area of piling installation is significantly less than the 0.5 acre threshold referenced in this rule. The site plan does include some impacts to wetland areas for construction of the access road, but because the site is relatively flat; grading impacts to adjacent wetland areas are minimal. The total area of impact due to road construction is less than 0.25 acres. The owner proposes to use wetland banking credits to mitigate the area of impact. Additionally, runoff from the roadway will be directed to filtration BMPs to mitigate pollution and disperse flow as described above. Emmons & Olivier Resources, Inc. 7030 6"' St. North Oakdale. MN 55128 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com A WSB 701 Xenia Avenue South I Suite 3001 Minneapolis, MN 55416 1 (763) 541-4800 Memorandum To: Rachel Juba, City of Hugo Cc: Mark Erichson, WSB & Associates From: Stephanie Hatten, WSB & Associates Date: August 17, 2018 Re: Stormwater Management Requirements — Gregoire Solar Site WSB Project No. 010469-000 The following memo summarizes the City of Hugo/RCWD stormwater management requirements for the Gregoire Solar Site. These requirements will need to be met prior to issuing a Stormwater and Erosion Control Permit. A Permit is needed before construction will begin. Volume Control/Water Quality The Solar Site will need to meet the City's volume reduction requirement of 1.1 inches off new impervious surfaces. The MPCA Solar Panel Calculator spreadsheet must be used to calculate the volume reduction needed for the site. Since the entire solar array is not a continuous impervious surface, the MPCA has chosen to modify the calculations to allow for stormwater credit for a portion of the runoff that will infiltrate into the ground below the solar panels. Any additional stormwater runoff from access roads (gravel or paved) or other impervious surfaces must also be added to the volume reduction requirement from the MPCA spreadsheet for the solar panels. Infiltration or water reuse is the preferred method for volume reduction. Soil borings or other documentation must be submitted. Some site restrictions for infiltration may include HSG C and D soils, soil contamination or high groundwater elevations. If infiltration or reuse is not feasible onsite, any BMP may be used. The TP removal factor from Table C1 of RCWD rules must be applied for the chosen BMP. TP and TSS removal will be considered met once the volume control requirement has been met. Area not treated for phosphorus may not exceed 15% of all new or reconstructed impervious surface. For all untreated surface, TSS must be removed to the maximum extent practicable. Rate Control Peak stormwater runoff rates for the site must not exceed existing rates for the 2-year and 10-year 24- hour rainfall events using Atlas 14 rainfall depths. Peak stormwater runoff rates for the 100-year 24-hour rainfall event is limited to 0.1 cfs/acre. Submittal Requirements • Property lines and delineation of lands under ownership of the applicant Delineation of the subwatershed contributing runoff from off -site, proposed and existing subwatersheds onsite, emergency overflows, and drainageways. • Geotechnical analysis including soil borings at all proposed stormwater management facility locations utilizing ASTM D5921 and D5879, as amended. Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com City of Hugo August 17, 2018 Page 2 • Proposed and existing stormwater facilities' location, alignment and elevation. • Delineation of existing on -site wetland, marshes and floodplain areas. • Identification of existing and proposed normal, ordinary high and 100-year water elevations on - site. • Identification of existing and proposed contour elevations within the project site related to NAVD 88. • Construction plans and specifications of all proposed stormwater management facilities, including design details for outlet control structures. • Grading plan showing floodplain elevations, EOF locations and elevations, building elevations, and grading limits. • Stormwater runoff volume and rate analyses for the 2-, 10-,100-year, and 10-day snowmelt critical events, existing and proposed conditions utilizing NOAA Atlas 14. • All hydrologic, water quality and hydraulic computations completed to design the proposed stormwater management facilities. Atlas 14 rainfall depths and MSE 3 distribution curve method must be used. Runoff from pervious and impervious areas within the model must be modeled separately. Curve numbers for pervious areas shall be consistent with values recommended in the Minnesota Stormwater Manual. Curve numbers for post -development condition within construction limits shall be shifted down one classification for HSG B and half a classification for HSG A to account for impacts of grading on soil structure unless the project specifications incorporate soils amendments. Narrative including a project description, discussion of BMP selection, and revegetation plan for the project site. • Utility plan including storm sewer design and details plates. • Other project site -specific submittal requirements as may be required by the City. K:\010469-000\Admin\Docs\Stormwater Requirements Memo.docx N U O CI 01 w a t e e c o l o g y community �Faavvc�' I - - DETAILA Legend Wet Meadow Degraded Wetland C Pervious Area/Potential BMP Location SITE PLAN L: DETAIL B VICINITYMAP oslanmc iessasrcuvec SYSTEM VOLTAGE: 1 COOV PAarr ear�r.I�vG ruv- a -c FwEecEa-is eac — aa�aFar unlE�e�acl.asnloiEo FASTSUN LLC _mcR MODULES.TRINATALLM—S335W O1:3800 TOTAL STRINGS. 200(18 MODULE STRINGS) INVERTERS: SOLECREIA500%TM-500bN-OTY:2 INVERTER SKID'. `— rR.ICE LrvE_is ncFEs V��F�_wu rrr n�meaVri ao.EcO. . P .......... — � e..lsrlli�'.tl. Ill Lrve 2xoOOMINVERTERS 1000KVA TRANSFORMER FIXED TILT GROUND MOU 118 RAOKS ANO,11I RA1- P"s -o ,E�i cwr era .._v�mr VE--17ff 11 'IT DRIVEN PIER FOUNDATION = , 1 z o 2 LLLL �z U lt J m C NNS 7 LL - .v11-111 ID II .. 1-111,c E.. L 1- xo. c�w� ITI srE:s c Tor rPrE ,ra; NF r.,E rsPF ue o�T E TRD SITE LAYOUT P.D1 Hugo Solar Garden Site Layout e Feet 0 300 Mayor and Council Members, The residence of Henna Ave and 1651h St. met again in regards to the recent meeting of the solar plant. Although we still strongly oppose the solar plant coming into our neighborhood we want to ensure that if this is approved the by city, we are given what's needed to make the best of this worse situation possible. With that said, our neighborhood has these requests: Fencing The reasoning to specific request is strictly for safety. There are young children and animals in this neighborhood. A higher fence helps secure the solar plant area. It will also lessen the desire for people to enter the site or make it harder for the site to be a dumping ground for unwanted items, which frequently happens on 165th. * Minimum of 1Oft in height * Black or green coated * Gate at entrance of road with a lock box for emergency vehicles Trees and landscaping Having appropriate screening will minimize the viewing of the solar plant. The plant must be screened year round and properly maintained. Listed below are items we as neighborhood agreed would help block the view and provide adequate screening to all surrounding properties. In addition to the specific requests below, it is to be understood that any landscaping that dies must be replaced within a reasonable amount of time. *8-10 foot pine trees double staggered along all side of the property. *Soil testing before trees are planted. This will help give options to what fertilizers are needed to help with health and growth of landscaping. *30 foot setback on West side of property line. *East side trees be placed at the highest most point of the property. Roughly 125 yards away from the East property line. See attached landscape overview. *Trees along 165th to be at max height in burlap due to the wetlands and the height of 165th. Roughly 4'/2 feet of height difference. *Water and fertilize trees as needed. Inspections to be made at 6months, 1yr, 2yr and 3 years to ensure landscaping is established and maintain and growing healthy. ***DURING THE SPAN OF THE PERMIT, if the conditions change or the landscaping once established does not provide adequate screening, Fast Suns will correct this and replace or add trees as needed. Any additional trees that are put in will be a minimum of 8-1 Oft and placement agreed on by adjoining properties. *Mowing will be all of the 30 acres, once monthly May to October. This is to help in the case of fire. *Plowing the access road in correlation to when the city plows roads. *ALL landscaping is to be 100% completed before the final inspection and the solar plant is connected to Xcel and running. As previously stated an additional escrow account was requested strictly for the maintenance of this project. The Maintenance Escrow would ensure funds are available in the event Fast Suns does not comply with the maintenance agreement. Thank you, Residence of Henna Ave N & 165th Property view's facing - Solar Farm located North of 165th and West of Henna Avenue North fA"xk,;4 �r �1/^ # ,. �1 CAI ♦ Y! ��4'k,Ft*el TRI I - ' _ n a .. -777 Ste._ . L • .. '' i 1 1 Gregoire's back yard view -16720 Henna Avenue North Hugo MN Ir Sampson's View from front yard-16520Henna Avenue North Hugo, MN Walton's View From the front yard -16740 Henna Avenue North Hugo, MN Riopel's View from the side yard -16520 Henna Avenue Hugo MN sum iF % i a w it r: GENERALNOTES 1. LANDSCAPE CONTRACTOR SHALL INSPECT THE SITE AND BECOME FAMILIAR WITH EXISTING CONDITIONS RELATING TO THE NATURE AND SCOPE OF WORK. 2. LANDSCAPE CONTRACTOR SHALL VERIFY PLAN LAYOUT AND BRING TO THE ATTENTION OF THE LANDSCAPE ARCHITECT DISCREPANCIES WHICH MAY COMPROMISE THE DESIGN OR INTENT OF THE LAYOUT. 3. LANDSCAPE CONTRACTOR SHALL ASSURE COMPLIANCE WITH APPLICABLE CODES AND REGULATIONS GOVERNING THE WORK AND MATERIALS SUPPLIED. 4. NO TREES OR SHRUBS TO BE PLANTED IN DELINEATED WETLAND. IDENTIFY WETLAND BOUNDARIES PRIOR TO PLANTING. 5. LANDSCAPE CONTRACTOR SHALL VERIFY ALIGNMENT AND LOCATION OF UNDERGROUND AND ABOVE GRADE UTILITIES AND PROVIDE THE NECESSARY PROTECTION FOR SAME BEFORE CONSTRUCTION BEGINS. 6. LANDSCAPE CONTRACTOR SHALL REVIEW THE SITE FOR DEFICIENCIES IN SITE CONDITIONS WHICH MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT, SURVIVAL OR WARRANTY. UNDESIRABLE SITE CONDITIONS SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO BEGINNING OF WORK. 7. LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR ONGOING MAINTENANCE OF NEWLY INSTALLED MATERIALS UNTIL TIME OF FINAL ACCEPTANCE BY LANDSCAPE ARCHITECT. REPAIR OF ACTS OF VANDALISM OR DAMAGE WHICH MAY OCCUR PRIOR TO FINAL ACCEPTANCE SHALL BE THE RESPONSIBILITY OF THE LANDSCAPE CONTRACTOR. PLANTING NOTES 8. NO PLANTS WILL BE INSTALLED UNTIL FINAL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA. 9. PROPOSED PLANT MATERIAL SHALL COMPLY WITH THE CURRENT EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK, ANSI Z60.1. UNLESS NOTED OTHERWISE, DECIDUOUS SHRUBS SHALL HAVE AT LEAST 5 CANES AT THE SPECIFIED HEIGHT. ORNAMENTAL TREES SHALL HAVE NO'V CROTCHES AND SHALL BEGIN BRANCHING NO LOWER THAN T FEET ABOVE THE ROOT BALL. STREET AND BOULEVARD TREES SHALL BEGIN BRANCHING NO LOWER THAN V ABOVE PAVED SURFACE. 10. NO PLANT MATERIAL SUBSTITUTIONS WILL BE ACCEPTED UNLESS APPROVAL IS GRANTED BY THE LANDSCAPE ARCHITECT TO THE LANDSCAPE CONTRACTOR. 11. ADJUSTMENTS IN LOCATION OF PROPOSED PLANT MATERIALS MAY BE NEEDED IN FIELD. LANDSCAPE ARCHITECT MUST BE NOTIFIED PRIOR TO ADJUSTMENT OF PLANTS. 12. PLANT MATERIALS TO BE INSTALLED PER PLANTING DETAILS. 13. WATER ALL PLANT. MATERIAL WITHIN 2 HOURS OF PLANTING. APPLY ENOUGH WATER TO THOROUGHLY SATURATE ALL PLANTING SOIL. Deciduous Shrub Planting Schedule Symbol Quantityl Scientific Name Common Name S1Ze Type Ispacing 129 O.C. CS 40 Comus sericeo 'Cordinai' lCardinal Dogwood 24" Height J#5 Cont. 40 Shrublrotal pro po S-pc( k Gl lick S C oL p i r�3 01 D1 SOLAR SITE PLAN I" = 150' (@ 11x17) 6 1 HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA. _ SUBMISSION DATE: 09-.11-2018 Emmons & Olivier Resources , I n e . 651 Hale Avenue North w a t e Oakdale, MN 55128 Y Tale: 651.770.8448 www.eorinc.com FASTSU N LLC 601 CARLSON PKWY, STE 1050 MINNETONKA, MN 55305 FastSun LLC, FASTS U N 4 45*11'26.34"N 92*57'24.44'W 7260 165th Street N Hugo, MN 55038 LANDSCAPE SITE PLAN 5 4 DESIGN BY DRAWN BY BH BH 3 2 1 BRITTA M. HANSEN DATE: 09-11-2018 LICENSE# 53307 EORPROJECTNO. 1292-006 SHEET 01 OF 023 SHEETS NO DATE BY REVISION _ STATE PROJECT NO. ICITY PROJECT NO Ln O o: 2 C tf O z -C LO C9 C O "O U 2 n N O C rg "O Q � a& O� U) Q i Fa N v: d C � :F� N O ® C C 0 o Q V ® C T- 9 0 0 d m gn ® L r a) o 0- E L fm O NL w m z ------ - - - -- - - - - - - - - --- - ;t lhial ����Im lit. w " 7► 41, ;� b a. i ! • _ 1. ! ' T ` f 1 ■ TF � I r �� I _ . � � A �i F el ' S. C-�, RESOLUTION NO. 2018 — A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE WATER TOWER NO.4 IMPROVEMENT PROJECT WHEREAS, pursuant to direction by the Council, WSB & Associates Inc. has prepared plans and specifications for the Water Tower No. 4 Improvement Project, and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA: 1. Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and the Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specs. The advertisement shall be published twice, shall specify the work to be done, and shall state that bids will be opened on Tuesday, November 13, 2018 at 10:00 AM Central Standard Time in the Council chambers of the City Hall, Hugo, MN. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payment to the clerk for 5% of the amount of such bid. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 1st day of October 2018. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk Sf IN Allit •r N- fit• ._ 4... A.. 4 .. �► e *a i 1 •� .�`a •..ems . � • 77 E. Water Tower No. 4 • ProjectLocation CITY OF Project Location Map N A Water Tower No. 4 0 400 WSB Feet &&T leoe City of Hugo 1 inch = 400 feet 2018 Business & Achievement Awards October 2, 2018 11:30am Registration 12:00 - 1:30pm Program Keller Goff Course, 2166 Maplewood Dr., Maplewood Featuring Guest Speaker, Mark Lindquist Join us as we celebrate our members at the annual White Bear Area Chamber Business & Achievement Awards celebrating the positive aspects business brings to our community. Businesses are recognized in key areas such as community involvement, business innovation, and entrepreneurship. As a special treat, Mark Lindquist will keynote our program. Mark has appeared in ABCs Lost, CBS's Hawaii Five-0 and the Universal Studio's "Battleship". He is a world -touring entertainer and motivational business speaker. You are guaranteed to find his presentation inspiring and incredibility uplifting. JOIN US11 1011111111111 = 0.18 At b ff-G DAY F04� Me: - - OWN On i Wilson Toot International joins thousands of manufacturers In opening our doors to s h*wca e modern manufacturing in action and inspire the next generation of skilled workers. Michele Lindau From: Michele Lindau Sent: Wednesday, August 29, 2018 4:02 PM To: Michele Lindau Subject: FW: COME JOIN US ON MFG DAY! - Wilson Tool International My name is Ann Beaupre and I am part of the marketing team at Wilson Tool International, a manufacturing company with our world headquarters in White Bear Lake, MN. am writing to invite you to be a guest at our local open house, in honor of National Manufacturing Day, on Friday, October 5. Our event will highlight the importance of manufacturing to the U.S. economy and showcase the rewarding, highly skilled jobs available in manufacturing fields. On National Manufacturing Day, October 6, Wilson Tool International will open our doors between 8:30am — 2:30pm, in order to invite local schools and the public to see what manufacturing is all about. The day will consist of the following activities: • Wilson Tool International overview including our 50+ years in manufacturing • Human Resources/career information Manufacturing information and machine demonstrations • Tours through our 330,000 sq. ft. manufacturing facility Lunch provided by Wilson Tool International Manufacturing Day will draw greater attention to the outstanding opportunities that a career in manufacturing can provide and promote the pursuit of skills that will lead to a long-term career that offers security and growth for qualified candidates. We sincerely hope you will accept our invitation to participate. Hopefully, by opening up shop floors around the country, we will be able to show modern manufacturing for what it is —a sleek, technology -driven industry that offers secure good -paying jobs. Please let me know at your earliest convenience if you or a member of your team will be able to join us as a guest. Please feel free to call or e-mail me directly at 651-286-6155 or ann.beauaregwilsontool.com. Thank you for helping us to support manufacturing in the U.S. Ann Beaupre Marketing Project Specialist Wilson Tool International I www.wilsontool.com Direct +1.651.286.6155 1 Main +1.800.328.9646 11kVincMi L.1Jft ' A' 4=1_ Annual Citywide Bus Tour Please join your fellow Council Members, Commissioners, City staff and interested residents for the 13th Annual Citywide Bus Tour of the City of Hugo. We will be visiting areas in Hugo that have been the topic of dis- cussions during the past year. DATE: Saturday, October 6, 2018 PLACE: Begin and end at Lions Park (Next to City Hall) TIME: Bus leaves at 10 a.m. sharp! Boarding of the bus will begin at 9:45 a.m. Coffee and doughnuts will be available before boarding, so come early. The bus will be departing promptly at 10 a.m. and returning to Lions Park at approximately noon for lunch. Space is limited. RSVP's are required! Please RSVP to City Clerk Michele Lindau by September 24, 2018 Phone: 651-762-6315 or E-mail: mlindau@ci.hugo.mn.us October 2018 October 2018 November 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 30 Oct 1 2 3 4 5 6 11:30am Business 8:30am MDG 8:OOam Fall Cleanup 7:00pm City Council Meeting Awards (Keller Golf Day (Wilson (Public Works) 9:30am Bus Tour Course) Tool) 11:00am Fire Department Open 7 8 9 10 11 12 13 6:30pm BOZA 7:00pm Planning Commission 14 15 16 17 18 19 20 5:00pm EDA Meets 7:00pm City Council 1:00pm Xcel Grand Meeting Opening 13620 6:00pm Lions Park Grand Opening 7:00pm Parks 21 22 23 24 25 26 27 5:00pm Burger Night 6:30pm BOZA (Hugo Legion) 7:00pm Planning Commisison 28 29 30 31 Nov 1 2 3 Halloween Meetings in green are scheduled/posted meetings. 1 9/27/2018 11:59 AM November2018 December2018 November 2018 Su Mo Tu We Th Sa Su Mo Tu We Th Fr Sa 1 2 2 3 1 4 5 6 7 8 9 10 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 28 29 30 31 Nov 1 2 3 4 5 6 7 8 6:30pm BOZA 7:00pm Planning Commission 9 10 7:00pm City Council Meeting I Elections 11 Veterans Day 12 Veterans Day observed 13 14 15 16 17 18 19 7:00pm City Council Meeting 20 5:00pm EDA Meets 21 7:00pm Parks 22 23 24 Thanks ivin 6:30pm BOZA 7:00pm Planning ommisison 25 26 27 28 29 30 Dec 5:00pm Burger Night (Hugo Legion) Meetings in green are scheduled/posted meetings. 2 9/27/2018 11:59 AM The following items were distributed at the meeting. Washington County Pay 2018 Watershed District Tax by Municipality Note: This chart only includes ad valorem taxes, it does not include special assessments and storm water utility fees. It only includes taxes for watershed districts, WMOs are not included here. It only reflects that part of the watershed districts within Washington County. 7/13/2018 Washington County Department of Property Records and Taxpayer Services