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HomeMy WebLinkAbout2018.10.01 CC Minutes CITY of Minutes HUGO CITY COUNCIL MEETING t: EST. 1906 HUGO CITY HALL •. • 00 14669 Fitzgerald Avenue North•Hugo,MN 55038 MONDAY, OCTOBER 1, 2018—7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Engineer Mark Erichson, City Attorney Dave Snyder, City Clerk Michele Lindau Minutes for the September 17, 2018 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on September 17, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended to add a visitor presentation regarding Rice Creek Watershed District taxes, and a presentation on parking on 150th Street and Generation Avenue. All Ayes. Motion carried. Forest Lake Area Schools 2018 Operating Lew Referendum—Superintendent Steve Massey The Forest Lake Area School District has an operating referendum on the November 6, 2018, ballot to revoke and replace its current levy. Steve Massey, Forest Lake Area Schools Superintendent, presented information on the 2018 Operating Levy Referendum and answered questions from the Council. Massey explained they were looking to increase the voter approved levy by $825 per pupil. This was largely due to a$25,000 gap in state funding. He said all districts have this gap and they face it by increasing their levy. The Forest Lake voter approved referendum had not been increased in 12 years. Instead, they have cut their budget by $7.5 million in the past four years. If approved, money would be spent on lowering class sizes, restoring previous cuts and reductions, and restoring services for struggling students and programs for advanced and gifted students. Steve stated that if the levy is not approved, the school board had discussed combining elementary schools, making further reductions in programs, increasing fees, and reducing staff. Klein made motion, Petryk seconded, to approve RESOLUTION 2018-29 RECOGNIZING THE IMPORTANCE OF THE FOREST LAKE AREA SCHOOLS OPERATING LEVY REFERENDUM. Hugo City Council Meeting Minutes for October 1,2018 Page 2 of 8 Klein made motion, Hass seconded, to amend the motion to revise the resolution to include language asking voters to support the referendum. Motion on amendment- Ayes: Haas, Klein, Petryk, Weidt Abstained: Miron Motion carried. Vote on motion as amended- Ayes: Haas, Klein, Petryk, Weidt Abstained: Miron Motion carried. Approval of the Consent Agenda Weidt made motion, Miron seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Adam Greeder 3. Approve Resignation of Community Development Intern Pierre Giguere and Approve Advertisement for Replacement 4. Approve Pay Request No. 2 for Oneka Lake Boulevard/Harrow Avenue Improvement Proj ect 5. Approve Resolution Approving the Conditional Use Permit at 5725 148th Street North to Expand A Legal Non-Conforming Use—Kersten 6. Approve Release of Letter of Credit for Prairie Village 3rd Addition 7. Approve Release of Letter of Credit for Good Life Senior Living 8. Approve Proclamation for October Toastmaster Month All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as an apprentice for the Public Works Maintenance Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Adam Greeder_ Hugo City Council Meeting Minutes for October 1,2018 Page 3 of 8 Approve Resignation of Community Development Intern Pierre Gi2uere and Approve Advertisement for Replacement Pierre Giguere began employment with the City on June 5, 2018, as a Community Development Intern. Pierre had accepted a job offer at a land development company, and had submitted his letter of resignation. Adoption of the Consent Agenda approved the letter of resignation from Pierre effective October 6, 2018, and advertisement for replacement. Approve Pay Request No.2 for Oneka Lake Boulevard/Harrow Avenue Improvement Prosect The City of Hugo had received Pay Request No. 2 from North Valley, Inc. for the Oneka Lake Boulevard/Harrow Avenue Improvement Project. City Engineer Mark Erichson had reviewed Pay Request No. 2 and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No. 2 to North Valley, Inc. in the amount of$295,269.40 for work completed to date on the Oneka Lake Boulevard/Harrow Avenue Improvement Project. Approve Resolution Approving the Conditional Use Permit at 5725 148th Street North to Expand A Legal Non-Conforming Use—Ke sten Scott Kersten had requested a Conditional Use Permit (CUP) for an expansion of a legal non- conforming auto body service station use at 5725 148th Street North. At its September 13, 2018, meeting, the Planning Commission held a public hearing and considered the request. There was no one that spoke during the public hearing except the applicant to provide background on the request. The Planning Commission agreed that the application met the criteria to approve the CUP to expand the legal non-conforming use and unanimously recommend approval. Adoption of the Consent Agenda approved RESOLUTION 2018-30 APPROVING A CONDITIONAL USE PERMIT FOR SCOTT KERSTEN TO ALLOW AN EXPANSION OF A LEGAL NON- CONFORMING INDUSTRIAL USE ON THE PROPERTY LOCATED AT 5725 148th STREET NORTH. Approve Release of Letter of Credit for Prairie Village 3rd Addition Prairie Village 3rd Addition had significant work completed and the Excelsior Group requested the City release the letter of credit. The letter of credit was in the amount of$139,300. Staff had inspected the work completed to date and the warranty periods had expired. Adoption of the Consent Agenda approved the release of the letter of credit for Prairie Village 3rd Addition. Approve the Release of Letter of Credit for Good Life Senior Living Good Life Senior Living had significant work completed, and the applicant requested the City release the letter of credit. The current letter of credit was in the amount of$40,000. Staff had inspected the work and found it to be satisfactory. Adoption of the Consent Agenda approved the release of the letter of credit for Good Life Senior Living. Hugo City Council Meeting Minutes for October 1,2018 Page 4 of 8 Approve Proclamation for October Toastmaster Month The City of Hugo had been contacted by a member of a Toastmasters group in White Bear Lake requesting the City of Hugo proclaim the month of October as Toastmasters month. Adoption of the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month. Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek Watershed District and the Rice Creek Watershed District Rice Creek Watershed District (RCWD) had analyzed and identified certain discrepancies in the common boundary between the Brown's Creek Watershed District (BCWD) and the RCWD. The discrepancies arise because of differences between the boundaries as established by State order and the hydrologic boundaries as determined by modern mapping information. RCWD had conducted hydrologic boundary field investigation in January, 2018, and had developed a revised boundary for inclusion in a petition to the Board of Water and Soil Resources. MN Statute requires the petition be approved by the governing body and each watershed district having jurisdiction of the territory proposed to be changed. BCWD had reviewed and agreed with the revised hydrologic and legal boundary changes. The RCWD was requesting the City approve a resolution approving the letter of concurrence for changes to the watershed district boundaries. City Administrator Bryan Bear requested this item be removed from the Consent Agenda and tabled to allow RCWD to properly notify residents who would be affected by the changes. Weidt made motion, Klein seconded, to table this item until residents were notified. All Ayes. Motion carried. Approve Acceptance of the FEMA Assistance to Firefthters Grant (AFG) and Authorize Purchase of New SCBA Equipment for the Hugo Fire Department On September 7, 2018, the Hugo Fire Department was awarded an AFG Grant from FEMA in the amount of$160,833. This grant was awarded for the purchase of new SCBA air packs, bottles, and face pieces. Mayor Weidt removed this from the Consent Agenda to allow Assistant Fire Chief David Jensen to provide more information on the Grant. Jensen explained the process of obtaining the grant, which was very competitive. A requirement of the grant was that the City must contribute $8,041, a 5% match of the funds awarded. The new SCBA equipment will be purchased through the Houston-Galveston Area Council (HGAC). The last time the equipment was purchased was in 2004 with a FEMA grant. The equipment would be an upgrade with new technology including a voice amplification system, better batteries, display showing air bottle status, and higher heat resistance masks. Council congratulated and thanked the Fire Department for the efforts they put into getting funding for equipment. Weidt made motion, Klein seconded, to approve acceptance of the FEMA AFG Grant and authorize the purchase of new SCBA equipment for the Hugo Fire Department. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 1,2018 Page 5 of 8 Assessments for Oneka Lake Boulevard/Harrow Avenue Street Improvement Proiect At its September 4, 2018, meeting, the Council adopted a resolution declaring costs to be assessed for the Oneka Lake Boulevard and Harrow Avenue Improvement Project and scheduled the hearing on the proposed assessments for this evening. The Notice of Assessment Hearing had been published in the official newspaper and mailed to the owners of each parcel described in the assessment roll. Engineer Mark Erichson presented a summary of the project, the assessment process, and related costs of the project. Mayor Weidt opened the public hearing. After hearing no comments, Weidt closed the public hearing. Petryk made motion, Miron seconded, to approve RESOLUTION 2018-31 ADOPTING ASSESSMENTS FOR THE ONEKA LAKE BOULEVARD AND HARROW AVENUE IMPROVEMENT PROJECT Ayes: Haas Klein Petryk Miron Weidt. Nays: None Motion carried. Approve IUP for Solar Farm on 165th Street North At its September 17, 2018, meeting the Council considered an application from Fast Sun, LLC, for approval of an Interim Use Permit (IUP) for a solar farm to be located north of 165th Street North and west of Henna Avenue North. Mayor Weidt had opened the meeting to take comments from the public. After discussion, Council directed staff to revise the IUP to include more frequent reviews, trees to be eight feet when planted and maintained, landscape to be setback 30-feet from west property line, chain link fence to be black vinyl coated, and the decommissioning plan to include a provision that insufficient funds would be assessed against the property. Community Development Director Rachel Juba explained that staff had updated the IUP per the discussion by the City Council and recommended approval of the IUP for the solar farm, subject to the conditions listed in the IUP. Council discussed the need to have the grass cut more often, and Rachel explained that staff would note that when reviewing the maintenance plan. They liked the taller trees and discussed the screening on the east side of the property line. Residents asked the trees be moved further to the west, but Council felt that would make it difficult to maintain the grass on the east. The Council agreed it would be best to locate the trees 30 feet from the property line, same as required on the west side. Klein made motion, Miron seconded, to approve RESOLUTION 2018-32 APPROVING AN INTERIM USE PERMIT TO ALLOW A SOLAR FARM ON PROPERTY LOCATED NORTH OF 165TH STREET NORTH AND WEST OF HENNA AVENUE NORTH, with changes discussed to move trees 30 feet from property line. Ayes: Miron, Petryk, Haas, Klein, Weidt. Nays: None Motion carried. Hugo City Council Meeting Minutes for October 1,2018 Page 6 of 8 Approve Resolution Accepting Plans and Specifications and Advertising for Bids for Water Tower No. 4 A Comprehensive Water Supply Plan completed in 2008 identified the need for additional water supply and storage. Later in 2008, a location study was completed to determine viable site(s) where both a water tower and well could be constructed. City Engineer Mark Erichson explained the City had then proceeded to find a parcel meeting necessary parameters and acquired the property on the south side of 125th street, approximately 1750-ft east of TH 61. Since that time, Well 96 was constructed on this site in 2010 and has been in operation since that time. The design and construction of the water tower was delayed due to the economic down turn that resulted in slower growth within the community. The City had continued to monitor water demand based on existing and projected use and identified the need to construct additional water storage at this time. Staff had completed the preparation of plans and specifications for the 1,500,000 gallon Water Tower No. 4 improvements. Mark explained that the tentative schedule for the water tower project was to receive bids in November 2018, with construction of piling and foundation work to start as early as late fall/early winter of 2018. Completion of the water tower improvements were anticipated to be the summer of 2020. Staff had recommended Council approve the plans and specifications and authorize advertisement for bids. There was discussion regarding the tower on 130th Street and Fenway Boulevard. Erichson explained there was a substantial cost to rehabilitate the tower, and the new higher tower would allow operation with one system. Haas suggested using the old tower as a reservoir to store water from Clearwater Creek for reuse. Erichson further explained the leased space on the old tower would be relocated, and there was space at the base of the new tower to store the utilities inside so they would not be visible. Klein asked about connections to other cities, and City Administrator Bryan Bear explained that the township was in close proximity, and could possibility share when it's developed. Petryk said that she had talked with residents in the Fox Meadows Development, and there were concerns that some of the homes would be in the shadow of the tower. She asked how close the nearest house would be. Erichson estimated it to be about 400 feet, and stated the shadows would be minimal. He invited anyone with questions to contact the City. Miron said he had several residents ask about it during National Night Out Events. There were no upset comments,just curiosity. He asked about what future additional capacity the City would need to have in the system. Erichson responded there were many factors to consider and pointed out that the water reuse projects have delayed the investment in infrastructure. Bear commented that a driving factor is water pressure, which is very low in some areas. Miron made motion, Klein seconded, to approve RESOLUTION 2018-33 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE WATER TOWER NO. 4 IMPROVEMENT PROJECT Ayes: Klein, Haas, Petryk, Miron, Weidt Nays: None Hugo City Council Meeting Minutes for October 1,2018 Page 7 of 8 Motion carried. Discussion on parking issues Kari McDermaid, 6110 150th Street North, stated she was concerned about the parking along 150th Street and Generation Avenue stating only one car can pass through on the streets since cars are parked on both sides. There was also a vehicle with a 5th wheel that had sliders extended on it that was parked on the dark corner and was hard to see at night. Weidt thanked her for coming forward, and Bear stated staff would follow up on this complaint. RCWD—Waller John Waller, 14010 Homestead Avenue, provided information on the 2018 Watershed District Tax by municipality. He stated that the District plans on increasing the budget, and he voted against it because not enough money is coming back to the city. He talked about the increase in the administrator's salary, but no increase in the money going back into Hugo. He talked about when the district was created in 1974. There were plans at that time to fix White Bear Lake, and taxes had been paid in and nothing was done. Waller stated he was asking the cities to look at what they are paying in to the system and find a way to have some oversight. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas shared photos including "thank yous" and a military family that received tickets to the Minnesota Wild game, which were donated by Keystone Place. They talked about the fundraiser BBQ held on Saturday, and Haas thanked the Fry Group. The YRN also received a thank you from the Veteran's Camp on Big Marine Lake for donations to their picnic. There was a military family youth hunt supported by Wild Wings, and he thanked all the contributors. Muller Memorial was the burger night sponsor, and there were 233 burgers served. White Bear Area Chamber Business Awards on Tuesday, October 2,2018 City Administrator Bryan Bear reminded Council that a meeting was scheduled to attend the 2018 Business &Achievement Awards on October 2, 2018, at the Keller Golf Course, 2166 Maplewood Drive, Maplewood. Registration begins at 11:30 a.m., and the program will be from 12:00 - 1:30 p.m. Manufacturing Day Open House at Wilson Tool on Friday, October 5, 2018 City Administrator Bryan Bear reminded Council that a meeting was scheduled to attend the Wilson Tool annual open house, in honor of National Manufacturing Day, on Friday, October 5, 2018, from 8:30 a.m. —2:30 p.m. Fire Department Open House and Fun Run on Saturday, October 6, 2018 City Administrator Bryan Bear reminded Council that a meeting was scheduled to attend the Hugo Fire Department's Open House on Saturday, October 6, 2018, from 11 a.m. to 3 p.m. The Hugo City Council Meeting Minutes for October 1,2018 Page 8 of 8 Fun Run begins at 9 a.m. Citywide Bus Tour on Saturday, October 6, 2018 City Administrator Bryan Bear reminded Council that a meeting was scheduled to attend the annual Citywide Bus Tour on Saturday, October 6, 2018. The bus will leave at 10 a.m. from Lions Park. Fall Cleanup on Saturdav, October 6, 2018 City Administrator Bryan Bear reminded Council that the Annual Fall Cleanup will be held on Saturday, October 6, 2018, from 8 a.m. to noon at the Public Works Building. Schedule Lions Park Playground Grand Opening for Wednesday, October 17, 2018 City Administrator Bryan Bear informed Council that the work had been completed on the Lions Park playground, and he recommended a grand opening be scheduled for Wednesday, October 17, 2018, at 6:00 p.m. Petryk made motion, Miron seconded, to schedule the Grand Opening of Lions Park for Wednesday, October 17, 2018, at 6 p.m. All Ayes. Motion carried. Adiournment Miron made motion, Klein seconded, to adjourn at 8:50 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk