HomeMy WebLinkAbout2018.12.03 CC PacketCITY
EST. 1906
•. 00
14669 Fitzgerald Avenue North • Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, DECEMBER 3, 2018 — 7 P.M.
1. November 5, 2018 City Council Meeting
2. November 13, 2018 Board of Canvass
3. November 13, 2018 Legislative Reception
4. November 16, 2018 "Thank You for Your Service" Event
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Donation to the Yellow Ribbon Network — Lions Club President Dan Balthazor
2. Update on Yellow Ribbon Network and Recognition of Sponsors
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approval of Claims
2. Approve Annual Performance Review for Building Official Chuck Preisler
3. Approve Final Payment to North Valley Construction for Oneka Lake Boulevard/Harrow
Avenue Improvement Project
4. Approve Automatic Mutual Aid Agreement Between Forest Lake and Hugo Fire
Departments
5. Approve Promotion of Probationary Firefighter Trevor LeGros to Firefighter
6. Approve Resolution Approving 2019 Salary and Reimbursement Levels
7. Approve Wetland Replacement for Fast Sun, LLC for Solar Farm on 165th Street
8. Approve the Replacement of Asphalt Patching Trailer for Public Works
H. PUBLIC HEARING
1. Public Hearing on City Budget and Tax Levy
I. OLD BUSINESS
1.
J. NEW BUSINESS
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
M. ADMINISTRATIVE PRESENTATIONS
1. City Holiday Party on Thursday, December 13, 2018
2. City Hall Offices to be Closed on Monday, December 24, 2018
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, DECEMBER 3, 2018
DA November 5, 2018 City Council Meeting
D.2 November 13, 2018 Board of Canvass
D.3 November 13, 2018 Legislative Reception
DA November 16, 2018 "Thank You for Your Service" Event
Staff recommends Council approve the above minutes as presented.
FA Donation to the Yellow Ribbon Network — Lions Club President Dan Balthazor
Presentation of Awards for Burger Night — Yellow Ribbon Network
On August 12, 2018, the Hugo Lions sponsored a golf scramble at the Oneka Lake Golf Course
with proceeds from the event going to the Hugo Yellow Ribbon Network. Lions Members Dan
Balthazor and Jason Schwieger will be in attendance to present a check to the Yellow Ribbon
Network.
F.2 Update on Yellow Ribbon Network and Recognition of Sponsors
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow
Ribbon Network activities held recently. Minnesota National Guard's Deputy Adjutant General,
Major General Neil Loidolt will present Certificates of Appreciation to the YRN Hamburger Night
Sponsors for 2018, including Sponsor of the Year Award to Mueller Memorials.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Building Official Chuck Preisler
Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29,
2004 and was promoted to Building Official in April 2010. Staff recommends Council approve
the annual performance review for Building Official Chuck Preisler.
G.3 Approve Final Payment to North Valley Construction for Oneka Lake
Boulevard/Harrow Avenue Improvement Project
North Valley, Inc. has successfully completed the improvements for the Oneka Lake Boulevard
and Harrow Avenue Improvement Project. MNDOT has reviewed and signed off that the project
has been constructed in accordance with the approved plans and specifications. Staff is
recommending acceptance of the improvements and issuing final payment to North Valley, Inc.
in the amount of $50,399.30.
GA Approve Automatic Mutual Aid Agreement Between Forest Lake and Hugo Fire
Departments
The Hugo Fire Department and Forest Lake Fire Department are requesting the Council approve
the Automatic Mutual Aid Agreement between the two cities which would allow for automatic
response from both departments for building and structure fires within each city. This would
allow response immediately without first receiving a request for assistance. In addition, the
responding parry may send any available fire department resources at the discretion of the
responding parry official, based on availability. There will be no charges from the responding
party unless assistance continues for a period of more than 12 hours. In that case, the responding
party may submit an itemized bill for the cost of assistance after the initial 12-hour period to
include salaries, equipment, etc. at the rates established by the Division of Forestry/MN/DNR.
Staff recommends Council approve the Automatic Aid/Mutual Aid Agreement Between the
Cities of Forest Lake and Hugo for the Dispatch and Use of Fire Personnel and Equipment.
G.5 Approve Promotion of Probationary Firefighter Trevor LeGros to Firefighter
Trevor LeGros was hired on November 21, 2016 and has completed all the necessary
probationary requirements to be promoted to firefighter. Staff recommends Council approve the
promotion of Trevor LeGros to regular firefighter.
G.6 Approve Resolution Approving 2019 Salary and Reimbursement Levels
At their July 2, 2018 meeting, the City Council approved mid-term salary adjustments and the
2019 salary matrix. The matrix included a 3.0% cost of living increase. During the 2019 budget
process the Council also indicated their willingness to grant step increases to those employees
who have not yet reached their pay grade maximums. Seven (7) of the city's 26 full-time
employees will receive step increases. The net aggregate dollar increase equals $72,605. The
overall budget for employee wages will increase by 3.96%. It is worth noting that two (2)
positions are currently vacant. These positions appear on the proposed salary resolution at their
corresponding pay grade minimums. Using state supplied software the Finance Department
verified that the city will remain in compliance with Pay Equity Statutes. Staff recommends that
the City Council approve the resolution setting 2019 salaries for City Employees and
establishing employee reimbursement levels.
G.7 Approve Wetland Replacement for FastSun4, LLC for Solar Farm on 165th Street
Sunrise Engery Ventures (FastSun4, LLC) is proposing to construct a 1 megawatt solar facility
along 165th Street on a 30 acre parcel. The City Council approved an IUP for the solar farm at its
October 1, 2018, meeting. To accommodate this development, the applicant is proposing to
impact 0.17 acres of wetland to construct an access driveway into the project. The applicant is
proposing to replace the impacts to these wetland basins through the purchase of wetland credits
from an approved wetland bank. The requirements under the MN Wetland Conservation Act
(WCA) have been met. Staff recommends approval of the Oneka Place wetland replacement
plans, subject to the conditions listed in the notice of decision.
G.8 Approve the Replacement of Asphalt Patching Trailer for Public Works
In 2005, the City purchased a three -ton capacity asphalt patching trailer from Stepp
Manufacturing to assist in the filling of potholes and road patching. This piece of equipment
hauls and heats the asphalt material that is placed in potholes. This piece of equipment has been
in service for 14 seasons and is nearing the end of its useful life. Staff is looking to replace the
trailer and is recommending increasing the capacity to a four -ton trailer. This has been included
in the 2019 Equipment CIP. The equipment listed on the quote from Stepp Manufacturing has
been reviewed with Finance Director Ron Otkin. Public Works staff is seeking Council
authorization for the replacement of the existing 2005 trailer. If approved by the City Council,
this piece of equipment would be purchased using a Mn/DOT contract through the Cooperative
Purchasing Venture (CPV) assuring that the City of Hugo will receive the best price available
while providing us with the necessary options to choose from. Staff recommends the City
Council authorize the purchase of an asphalt patching trailer as outlined in the quote from Stepp
Manufacturing dated November 20, 2018.
H.1 Public Hearing on City Budget and Tax Lew
State statutes require the City Council to hold a public hearing on the proposed city budget and
tax levy for the 2019 fiscal year. Finance Director Ron Otkin will present the budget and tax
levy to the Council prior to taking public comment. At the conclusion of the public hearing staff
recommends adoption of the following resolutions: Resolution Approving the General Fund
Budget for the 2019 Fiscal Year, Resolution Approving the Final Tax Levy Payable in 2019, and
Resolution Relating to the Termination of Tax Increment District No. 1-1.
M.1 City Holiday Party on Thursday, December 13, 2018
The Council has scheduled a meeting to attend the City Holiday Party on Thursday, December
13, 2018, with social hour at 5:30 p.m. and dinner at 6:30. p.m. The event will be held at the
Hugo American Legion.
M.2 City Hall Offices to be Closed on Monday, December 24, 2018
The City Personnel Policy provides each employee with a personal holiday every year. City
employees are requesting to use this personal holiday on Monday, December 24, 2018 and close
City Hall. Staff recommends Council approving the closing of City Hall on Monday, December
24, 2018.
14669 Fitzgerald Avenue North • Hugo, MN 55038
Call to Order
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, NOVEMBER 5, 2018 — 7 P.M.
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel
Juba, City Engineer Mark Erichson, City Clerk Michele Lindau
October 15, 2018 City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held
on October 15, 2018, as presented.
All Ayes. Motion carried.
October 17, 2018 Xcel Energy Training Town Grand Opening
Petryk made motion, Klein seconded, to approve the minutes for the Xcel Energy Training Town
Grand Opening held on October 17, 2018, as presented.
All Ayes. Motion carried.
October 17, 2018 Lions Park Grand Opening
Klein made motion, Miron seconded, to approve the minutes for the Lions Park Grand Opening
held on October 17, 2018, as presented.
All Ayes. Motion carried.
October 22, 2018 "Those Were the Days" Historical Commission Event
Miron made motion, Klein seconded, to approve the minutes for the Historical Commission
"Those Were the Days" event held on October 22, 2018, as presented.
All Ayes. Motion carried.
October 26, 2018 NE Metro Groundwater Management Area Meeting
Klein made motion, Haas seconded, to approve the minutes for the North and East Metro
Groundwater Management Area meeting held on October 26, 2018, as presented.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for November 5, 2018
Page 2 of 6
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion seconded.
Presentation of Donation to the Yellow Ribbon Network — The Fry Group
A free BBQ Cookout and Fundraiser was held in Lions Park on September 29, 2018 sponsored
by the Fry Group and exp Realty. Monica Fry was at the meeting to present a check to the
Yellow Ribbon Network in the amount of $1,542 from donations made during the event.
Council Member Haas explained that this was the second time the Fry Group held this event.
Approval of the Consent Agenda
Petryk made motion, Miron seconded, to approve the following Consent Agenda::
1. Approval of Claims
2. Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek
Watershed District and the Rice Creek Watershed District
3. Approve Resolution Approving the Washington County All Hazard Mitigation Plan
4. Approve Auto Dismantling License for Hugo Auto Parts
5. Approve Letter Supporting the Metropolitan Council's 2019-2020 Clean Water Fund
6. Approve Ordinance and Resolutions Approving PUD, Preliminary, Final Plat, and
Development Agreement for The Preserve on Sunset Lake Development
7. Approve Hiring of Kraig Pettee as a New Public Works Worker
8. Approve Hiring of Emily Weber as the New Community Development Assistant
9. Approve Maintenance Agreement for Oneka Parkway Retaining Wall in the Clearwater
Cove Development
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek
Watershed District and the Rice Creek Watershed District
At its October 1, 2018, meeting, Council tabled this item at the request of City Administrator
Bryan Bear to allow the Rice Creek Watershed District (RCWD) time to properly notify the
affected property owners. RCWD had analyzed and identified certain discrepancies in the
common boundary between the Brown's Creek Watershed District (BCWD) and the RCWD.
The discrepancies arose because of differences between the boundaries as established by State
order and the hydrologic boundaries as determined by modern mapping information. RCWD
had conducted hydrologic boundary field investigation in January, 2018, and had developed a
Hugo City Council Meeting Minutes for November 5, 2018
Page 3 of 6
revised boundary for inclusion in a petition to the Board of Water and Soil Resources. MN
Statute required the petition be approved by the governing body and each watershed district
having jurisdiction of the territory proposed to be changed. BCWD had reviewed and agreed
with the revised hydrologic and legal boundary changes. The RCWD had requested the City
approve a resolution approving the letter of concurrence for changes to the watershed district
boundaries. The RCWD Board of Managers held a public meeting on October 24, 2018, where
one resident came forward at the meeting with questions on the overall process and her concerns
regarding setback/ zoning requirements. RCWD staff and board responded to her questions and
no changes were made to the proposed boundary change area. Adoption of the Consent Agenda
approved RESOLUTION 2018 — 34 APPROVING LETTER OF CONCURRENCE FOR
WATERSHED DISTRICT BOUNDARY CHANGE/ADJUSTMENT.
Approve Resolution Approving the Washington County All Hazard Mitigation Plan
Washington County Sheriff's Office Emergency Management staff had completed the most
recent update to the Washington County All Hazard Mitigation Plan. The plan update process
engaged representatives from cities and townships in hazard mitigation planning to identify risks
and vulnerabilities associated with natural and manmade disasters and develop long-term
strategies for protecting people and property from future hazard events. After making the
required updates to the Washington County All Hazard Mitigation Plan over the past two years,
the plan was submitted to Minnesota Homeland Security and Emergency Management and then
FEMA for approval. Both agencies reviewed the plan and approved it with no changes required.
A FEMA-approved hazard mitigation plan is a condition for receiving certain types of non -
emergency disaster assistance, including funding for mitigation projects. Washington County
Sheriff's Office Emergency Management had requested the City approve a resolution approving
the Mitigation Plan. To receive any of the funding sources through the County, a local
jurisdiction must have submitted a signed resolution to the County for submittal to the State and
FEMA. Adoption of the Consent Agenda approved RESOLUTION 2018 — 35 ADOPTING
THE WASHINGTON COUNTY ALL -HAZARD MITIGATION PLAN.
Approve Auto Dismantlinn License for Hugo Auto Parts
Mike Brant, owner of Hugo Auto Parts at 16615 Forest Boulevard North, had applied for
renewal of their Auto Dismantling Facility License, which expired on November 3, 2018. Staff
and Washington County conducted an inspection of the property on October 23, 2018 and found
the facility to be in compliance with City of Hugo and Washington County code requirements.
Adoption of the Consent Agenda approved the Auto Dismantling Facility License for Hugo Auto
Parts for two years, to expire on November 3, 2020.
Approve Letter Supporting the Metropolitan Council's 2019-2020 Clean Water Fund
Request
Council Member Klein had requested this be added to the agenda to approve a letter in support
of the Metropolitan Council's 2019-2020 Clean Water Fund Request. Over the past eight years,
Metropolitan Council had received funding from the Clean Water Fund that had helped
communities implement projects that help achieve sustainable water supplies through the Water
Demand Reduction Grant Program and the Metropolitan Area Water Supply Sustainability
Support. The City of Hugo had recently benefitted from such programs by received funding
through Metropolitan Council for the Beaver Ponds Water Reuse Project, Water's Edge Water
Hugo City Council Meeting Minutes for November 5, 2018
Page 4 of 6
Reuse Project, and rebate program. Adoption of the Consent Agenda approved the letter
supporting the Metropolitan Council's 2019-2018 Clean Water Fund Request.
Approve Ordinance and Resolutions Approving PUD, Preliminary, Final Plat, and
Development Agreement for The Preserve on Sunset Lake Development
Shlayba, Inc., had requested approval of a PUD, preliminary plat, final plat, and development
agreement for the development of 13 single family homes on 136.7 acres to be known as "The
Preserve on Sunset Lake" located near the southwest corner of Sunset Lake. The property has
existing wetlands but is primarily farm fields with one existing home in the southeast portion of
the site. The homes would be located on 5- to 10-acre with most lots located off a cul-de-sac in
the center of the site. Each lot would have its own well and septic system on site. The applicant
would retain a 27.26-acre Outlot A as open space owned by the Homeowners Association
(HOA), dedicate a 0.93-acre Outlot B north of 125th Street to the City for an expansion of an
existing City owned park parcel, and a 0.07-acre Outlot C that will provide lake access for Lot 4.
The overall density of the project is 1 unit per 10.52 acres. The Planning Commission
unanimously recommended approval of the applications to the City Council. Adoption of the
Consent Agenda approved ORDINANCE 2018-491 AMENDING CHAPTER 90 (ZONING
ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED SOUTH
OF 125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH
STREET, and RESOLUTION 2018 — 36 APPROVING FINDING OF FACT FOR
REZONING FOR SHLAYBA, INC. FOR "THE PRESERVE ON SUNSET LAKE" ON
PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST OF ILLIES AVENUE
NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018 — 37 APPROVING
PLANNED UNIT DEVELOPMENT FOR SHLAYBA, INC. FOR "THE PRESERVE ON
SUNSET LAKE" ON PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST
OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018
— 38 APPROVING PRELIMINARY PLAT FOR SHLAYBA, INC. FOR "THE PRESERVE ON
SUNSET LAKE" ON PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST
OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018
— 39 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR SHLAYBA,
INC. FOR "THE PRESERVE ON SUNSET LAKE" ON PROPERTY LOCATED SOUTH OF
125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH
STREET.
Approve Hiring of Kraig Pettee as a New Public Works Worker
Included in the City's Water and Sewer Utility budget document is funding for an additional full
time Public Works Department position. With the recent increase in development and expansion
of the City's infrastructure system, Public Works staff was being spread thin. Public Works Lead
Worker, Mike Loeffler and Public Works Director Scott Anderson had recommended the
position be filled prior to the start of winter maintenance activities. For the past three summers,
Kraig Pettee had worked for Public Works Department as a seasonal worker and had years of
maintenance experience as a maintenance worker for Mn/DOT. This position would be slotted at
Pay Grade 5, Step 2, in the 2018 salary matrix. Adoption of the Consent Agenda approved the
hiring of Kraig Pettee as a Public Works Maintenance Worker with a start date of November 12,
2018.
Hugo City Council Meeting Minutes for November 5, 2018
Page 5 of 6
Approve Hiring of Emily Weber as the New Community Development Assistant
At its September 4, 2018, meeting, Council approved the advertisement for a new Community
Development Assistant after the resignation of Rachel Leitz. Staff had interviewed eight
applicants for the position and selected Emily Weber to fill the position. This position would be
slotted at Pay Grade 5, Step 1, in the 2018 salary matrix. Adoption of the Consent Agenda
approved the hiring of Emily Weber as the new Community Development Assistant with a start
date of November 26, 2018.
Approve Maintenance Agreement for Oneka Parkway Retaining Wall with in the
Clearwater Cove Development
Staff has been working with DR Horton on the construction of a retaining wall on the south end
of Oneka Parkway in the Clearwater Cove development. The retaining wall was needed since the
grade of the adjacent property to the south is lower that the grade of the development. Staff is
comfortable with the design of the retaining wall and would continue to work out technical
details with the developer. The maintenance agreement outlined maintenance, liability, and
removal requirements. The HOA would be responsible for the maintenance of the retaining wall.
Adoption of the Consent Agenda approved the maintenance agreement for the retaining wall at
the south end of Oneka Parkway in the Clearwater Cove development.
Yellow Ribbon Network Update
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Haas showed photos of the care packaging event, items sent to the 133rd
AirWing deployed in Florida, and the Fairview HealthEast clinics who hold a Halloween candy
for books exchange, which was featured on WCCO. Tim Scanlan led the Creekside Villas
Homeowner Association at Burger Night where the St. Paul Winter Carnival Royalty were
present, who knighted several of the volunteers. The YRN assisted a family who needed money
to get home and helped a military widow with yard work. Xcel Energy was working on a grant
program to donate to the YRN. Haas was also on KFAN radio talking about the upcoming
Welcome Home Pheasant Hunt on December 8, 2018.
Board of Canvass on Tuesday, November 13, 2018
City Administrator Bryan Bear reminded Council they had scheduled a meeting as the Board of
Canvass for Tuesday, November 13, 2018 at 3:30 p.m. in the Council Chambers.
White Bear Chamber Legislative Reception on Tuesday, November 13, 2018
City Administrator Bryan Bear informed Council they had been invited by the White Bear Area
Chamber of Commerce to attend the Legislative Reception to be held Tuesday, November 13,
2018, from 5-7 p.m. at the Tria Restaurant in North Oaks.
Klein made motion, Petryk seconded, to schedule a meeting to attend the Legislative Reception
on Tuesday, November 13, 2018, at the Tria Restaurant.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for November 5, 2018
Page 6 of 6
Thank You for Your Service Celebration on Friday, November 16, 2018
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
"Thank You for Your Service" celebration being held at the Hugo American Legion Banquet
Hall on Friday, November 16, 2018, from 7-10 p.m. to honor the military, firefighters, police
officers, non-profit organizations and volunteers in the community.
Adjournment
Klein made motion, Haas seconded, to adjourn at 7:26 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
CITY OF
14669 Fitzgerald Avenue North • Hugo, MN 55038
Weidt called the meeting to order at 3:30 p.m.
Minutes
HUGO CITY COUNCIL MEETING
BOARD OF CANVASS
HUGO CITY HALL
TUESDAY. NOVEMBER 13. 2018 3:30 P.M.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
STAFF PRESENT: City Administrator Bryan Bear and City Clerk Michele Lindau
The Board of Canvass was held to allow Council to canvass the election results for the 2018
Municipal Election held on November 6, 2018. The results were as follows:
MAYOR
Tom Weidt 5,500
Write-ins 145
COUNCIL WARD 1
Becky Petryk 1.900
Write-ins 22
COUNCIL WARD 3
Chuck Haas 1,746
Write-ins 22
Petryk made motion, Klein seconded, to approve RESOLUTION 2018-40 CANVASSING
YEAR 2018 ELECTION RESULTS.
All Ayes. Motion carried.
Adjournment
Miron made motion, Klein seconded seconded, to adjourn at 3:46 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
Minutes
HUGO CITY COUNCIL MEETING
LEGISLATIVE RECEPTION
TUESDAY, NOVEMBER 13, 2018
5:00 P.M.
The Hugo City Council attended the Legislative Reception held at the Tria Restaurant in North
Oaks. This was sponsored by the White Bear Lake Area Chamber and was attended by business
owners and elected officials. The event ended at 7:30 p.m.
Respectfully Submitted,'
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Haas, Klein, Petryk, Weidt
ABSENT: Miron
Minutes
HUGO CITY COUNCIL MEETING
"THANK YOU FOR YOUR SERVICE"
FRIDAY, NOVEMBER 16, 2048
7:00 P.M.
The Hugo City Council attend the "Thank You for Your Service Event" held at the Hugo
American Legion. The event was to thank and celebrate the military, firefighters, police officers,
non-profit organization, and volunteers who make the community a safe and better place to live.
The event ended at 10 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
December 3, 2018
G. 1
Vendor
Invoice
Amount Description
Department
Advanced Graphix Inc
200549
$
244.00 Vehicle Decals & Numbers
Fire Dept
Alex Air A raratus Inc
INV-38080
$
810.82 Compressor Service & Air Quality Test
Fire Dept
Alex Air Apparatus Inc
INV-38079
$
210.95 SCBA Cylinder Repairs
Fire Dept
Allstream
15712516
$
92.16 Fax Lines
Administration
American Flagpole & Flag Co
143095
$
399.20 U.S. Flags
Various
ARC Irrigation
9404
$
480.00 Hanifl Fields Irrigation System Winterization
Parks Dept
ARC Irrigation
9404
$
1,020.00 CSAH 8 Irrigation System Winterization
Street Dept
Aspen Mills
225558
$
5.00 Patches
Fire Dept
AutoNation Inc
3896027
$
404.20 Parts - Unit #206
Street Dept
AutoNation Inc
3901806
$
146.00 Parts - Unit #206
Street Dept
AutoNation Inc
CM3896027
$
(150.00) Parts - Unit #206 (Core Credit)
Street Dept
Batteries Plus Bulbs
P7848538
$
55.80 Batteries for Emergency Lighting
Various
Benson, John
CLAIM
$
312.66 Mileage
Building Inspections
Big Apple Bagels & MN Bread Co
64971
$
117.78 Election Judge Supplies
Elections
Bound Tree Medical LLC
83016857
$
47,96 Medical Supplies
Fire Dept
Burlage, Lisa
10/26/2018
$
595.00 Grant A_gdication Assistance
Fire Dept
CC Stitched
11/21/2018
$
1,976.00 Safety Gear
Public Works
Century College
350137
$
1,525.00 FFI/FFII/Haz Mat Course - Jacob Jorgenson
Fire Dept
Century College _
350137
$
1,525.00 FFI/FFII/Haz Mat Course - Baily Lund
Fire Dept
Century College
_ 350137
$
1,525.00 FFI/FFII/Haz Mat Course - Tim Olson
Fire DeE.t
Century College
350143
$
1,525.00 FFI/FFII/Haz Mat Course - Billy Lusk
Fire Dept
Century Link
651 653-1154
$
64.00 SCADA Lines
Water & Sewer
Century Link
651 429-3212
$
73.50 Fire Station Phone Lines
Fire Dept
Century Link 1
651 426-8763
$
63,98 911 Emergency Line
Administration
Cintas Corporation
5012074956
$
92.98 First Aid Supplies
Public Works
Cintas Corporation
5012074956
$
150.36 First Aid Supplies
Gen Gov't Bldgs
Clarey's Safety Equipment Inc
179664
$
19.00 Ice Awls
Fire Dept
Clarey's Safety Equipment Inc
180037
$
200.00 Calibration of Gas Monitors
Fire Dept
Colvard, Kevin
CLAIM
$
100.00 2018 MSFCA Conference Expenses
Fire Dept
Colvard, Kevin
CLAIM
$
60.00 Continuin:j Education Books
Fire Dept
Comcast
10/18/2018
$
148.77 Business Internet (thru November 27)
Fire Dept
Comcast
10/5/2018
$
2.25 Business Internet (thru November 14)
Fire Dept
Comcast
11/5/2018
$
2.25 Business Internet (thru December 14i
Fire Dept
Comcast
909198036
$
486.00 Business Internet (November)
Administration
Comcast
909198036
$
486.00 Business Internet (November)
Public Works
Companion Animal Control LLC
September
$
203.17 Callout Fees & Mileage
Animal Control
Companion Animal Control LLC
October
$
807.74 Callout Fees & Mileage
Animal Control
Compass Minerals America
335339
$
6,843.78 Salt for Snow & Ice Control
Street Dept
Compass Minerals America
336320
$
5,014.99 Salt for Snow & Ice Control
Street Debt
Compass Minerals America
342442
$
3,398.70 Salt for Snow & Ice Control
Street Dept
Compton Jr, Jim
CLAIM
$
110.97 2018 MSFCA Conference Expenses
Fire Dept
Core & Main LP
J783734
$
204.74 Hydrant Parts
Water Utility
Core & Main LP
J807357
$
132.42 Radio Meter
Water Utility
Core & Main LP
J808697
$
213.23 Hydrant Parts
Water Utility
Core & Main LP
J822874
$
6,047.50 Radio Meters
Water Utility
Custom Cap & Tire LLC
270013603
$
_
459.68 Tires - Unit #113-16
Building Inspections
De Lage Landen Financial Services Inc
61269115
$
311.37 November Copier Lease Payment
Administration
Electro Watchman Inc
111218SP-9325
$
1,327.26 Additional Access Control Switch - PW 11/2)
. Public Works
Emans, Colin
CLAIM
$
13.92 Supplies for Live Burn (Hugo Feed Mill)
Fire Dept
Emans, Colin
CLAIM
$
60.00 2018 MSFCA Conference Expenses
Fire Dept
Emergency Apparatus Maintenance Inc
102936
$
2,928.82 Repairs - Unit #E1
Fire Dept
Emergency Automotive Technologies Inc
SVC26747
$
1,471.36 Lightbars & Installation - Unit #E1
Fire Dept
Emergency Automotive Technologies Inc
MP110618-200
$
314.60 Portable LED Worklights
Public Works
Emergency Automotive Technologies Inc
MP110618-200A
$
384.77 Scene Lights - Units #201 & #202
Street Dept
_Emergency Automotive Technologies Inc
MP110918-205
$
269.55 Plow Lights - Units #202 & #205
Street Dept
Emergency Response Solutions
11829
$
166,600.31 SCBA Equipment (AFG Grant)
Fire Dept
Emergency Response Solutions
11830
$
8,133.20 SCBA Equipment (AFG Grant)
Fire Dept
Fergu,,;:n Waterworks
311093
$
170.29 Safety Gear
Public Works
Forest Lake Napa
September
$
485.18 Auto Parts and Shop Supplies
Various
Forest Lake Napa
October
$
522.30 Auto Parts and Shop Supplies
Various
Galls LLC
10850174
$
28.50 Bugle Pin
Fire Dept
Galls LLC
10988364
$
99.99 Class A Uniform Cap
Fire Dept
General Repair Service _
67840
$
1,131.74 Lift Station No. 1 Pump Repairs
Sewer Utility
Gene's Disposal Service Inc
334715
$
1,386.51 September Waste Hauling - PW Facility
Public Works
Gene's Disposal Service Inc
334715
$
163.45 September Waste Hauling - Fire Station
Fire Dept
Gene's Disposal Service Inc _
334715
$
72.98 September Waste Hauling - City Hall
Gen Gov't Bldgs
Gene's Disposal Service Inc
334715
$
258.40 Tour De Hugo Recycling Carts
Parks De[-:..t
_
Gopher State One Call
8100466
$
432.00 October Service Charges m
Water & Sewer
Greeder, Adam
CLAIM
$
306.63 Work Boot Reimbursement
Parks Dept
Page 1
Vendor
Greeder, Dave
Gregoire, Rick
Hach Company
Hach Company
Hawkins Inc
Henricksen PSG
Hoernemann, Ross
Hugo Equipment Company
Hugo Feed Mill
Hugo Feed Mill
Hugo Feed Mill
Hugo Feed Mill
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Instrumental Research Inc
interstate Batte-y System of Minneapolis
Jensen, Dave
Jensen, Dave
Jimmy's Johnnys Inc
Jimmy's Johnnys, Inc
Jimmy's Johnnys Inc
Jimmy's Johnnys Inc
Jimmy's Johnnys Inc
Jimmy's Johnnys Inc
Jrrmy's Johnnys Inc
Timmy's Johnnys Inc
j m'my's Johnnys Inc
Jimmy's Johnnys Inc
Jimmy's Johnnys Inc
Jimmy's Johnnys. Inc
John Deere Financial
JohnsonlTurner
Johnson/Turner
Johnson/Turner
Kath Fuel Oil Service Co.
Key Automotive Service Center
Kindelberger, Brian
Klein, Matt
Knowlan's Super Markets Inc
Knowlan's Super Markets Inc
Knowlan's Super Markets Inc
Knowlan's Super Markets Inc
Knowlan's Super Markets Inc
Knowlan's Super Markets Inc
Landform
Landform
Lawson Products
Lawson Products
Lawson Products
Light Switch
Lindau, Michele
Lindau, Michele
Landau, Michele
Loffler Companies Inc
M/A Associates
CLAIM $
CLAIM $
11229217 $
11233908 $
4391836 $
657156 $
CLAIM $
134167 $
35236 $
35266 $
35461 $
35658 $
IN2273361 $
IN2275166 $
IN2277181 $
IN2294780 $
IN2283445 $
IN2283445 $
1467 $
110043504 $
CLAIM $
CLAIM - $
140866 _ $
140867 $
140868 $
140869 $
140870 $
140871 $
140872 $
140873 $
140874 $
140875 $
140876 $
140877 $
P05772 $
October $
October $
October $
12320094 $
35282 $
CLAIM $
CLAIM $
800 $
3213 $
3236 $
6392 $
7310 $
7549 $
28276 $
28277 $
9306228262 $
9306232262 $
9306291645 $
1156 $
CLAIM $
CLAIM $
CLAIM $
2949892 $
101431 $
MacQueen Equipment
E00630 $
Menards
95788 $
Menards -�
96085 $
Menards
97466 $
Metering & Technology Solutions
12997 $
Metering & Technology Solutions
13005 $
Millard, Doug
CLAIM $
Minnesota Cleaning Services Inc
1218P01 $
Minnesota Cleaning Services Inc
1218P02 $
Minnesota Cleaning Services Inc
1218P02 $
City of Hugo Claims
December 3, 2018
nt
219.98 Cold Weather Gear
41.60 2018 MSFCA Conference Expenses
60.30 Water Testing Supplies
50.39 Water Testing Supplies
137.78 Water Chemicals
6,181.89 Workstation - Administrative Assistant
184.36 2018 MSFCA Conference Expenses
16.98 Hydrant Wrench
9.12 Decals for Mailbox (PW Bldg)
3.49 Shop Suplies
10.50 Grass Seed Mix
16.50 Keys
154.74 Adding Machine & Supplies
45.18 File Folders & Storage Box
34.88 Recycling Can
121.39 Labeling Tape & Pens
140.33 Name Badges, Legal Pads, Etc
9.86 Breakroom Supplies
109.50 Water Bacteria Testing
21.98 D Batteries
181.73 2018 MSFCA Conference Expenses
300.00 Reimb Grant Writer Fee Paid to L Burlage (AFG Grant)
76.22 Portable Toilet Rental - Lions Park
49.90 Portable Toilet Rental - Oakshore Park
49.90 Portable Toilet Rental - Oneka Lake Park
49.90 Portable Toilet Rental - Beaver Ponds Park
49.90 Portable Toilet Rental - Diamond Point Park
49.90 Portable Toilet Rental - Frog Hollow Park
199.57 Portable Toilet Rental - Hanifl Park
49.90 Portable Toilet Rental - Valjean Park
49.90 Portable Toilet Rental - Arbre Park
49.90 Portable Toilet Rental - Heritage Ponds Park
67.00 Portable Toilet Rental - Compost Site
49.90 Portable Toilet Rental - McCollar Park
185.29 Parts - Unit #317
4,556.00 October Prosecution Fees iFlat Fee.
294.95 October Disbursements (Prosecution Costs'l
2,391.00 October Civil Legal Fees - See Attached Breakdown
8,348.40 October Unleaded Gas & Diesel Purchases
25.68 Tire Repair - Unit #CV1
101.19 2018 MSFCA Conference Expenses
219.96 Cold Weather Gear
18.87 Soft Drinks for Lobby Machine
19.98 Fall Cleanup Day Supplies
39.96 Meeting Supplies
19.98 Meeting Supplies
18.47 Fall Cleanup Day Supplies
39.96 Bus Tour Supplies
193.50 2040 Comp Plan
2,064.00 The Preserve on Sunset Lake
160.56 Hydrant Repair Hardware
476.65 Hydrant Repair Hardware
521.54 Bulk Hardware Supplies
248.50 City Hall Outdoor Lighting
54.00 Mileage
27.25 Election Audit Supplies
19.44 Election Audit Mileage
253.80 November Copier Service Payment
404.70 Shop Supplies
4,916.00 Communications Headsets & Hub
17.82 Fire Hall Lighting
12.99 GFCI Outlet - Lift Station No. 10
63.71 Fire Hall Lighting
4.00 Water Meter Hardware
300,90 Water Meter & Hardware
223.03 2018 MSFCA Conference Expenses
605.00 November Cleaning Service
500.00 November Cleaning Service
225,00 November Cleania) Service
G. 1
Department
Street Dept
Fire Dept
Water Utility
Water Utility
Water Utility
Finance/Water & Sewer
Fire Dept
Water Utility
Public Works
Public Works
Stormwater Fund
Public Works
Finance/Water & Sewer
Public Works
Public Works
Public Works
Administration
Gen Gov't Bldgs
Water Utility
Public Works
Fire Dept
Fire Dept
Parks Dept
Parks Dept
Parks Dept
Parks Dept
Parks Dept
Parks Dept
Parks Dept
Parks Dept
Parks Debt
Parks Dept
Recycling
Parks Dept
Street Dept
General Legal
General Legal
General Legal
Various
Fire Dept
Fire Dent
Street Dept
Gen Gov't Bldgs
Recycling
Fire Dept
Public Works
Recycling
Administration
Planning & Zoning
Deposits
Water Utility
Water Utility
Public Works
Gen Gov't Bldgs
Elections
Elections
Elections
Administration
Public Works
Sewer Utility
Fire Dept
Sewer Utility
Fire Dept
Water Utility
Water Utility
Fire Dept
_Gen Gov't Bldgs
Public Works
Page 2
Vendor
City of Hugo Claims
December 3, 2018
Invoice Amount
Minnesota Cleaning Services Inc
1218P03
Minnesota Department of Agriculture
20109729
Minnesota Pollution Control Agency
SD-2951
Minnesota State Fire Chiefs Association
200003031
Minnesota State Fire Chiefs Association
200003255
Minnesota State Fire Chiefs Association
200003256
Minnesota State Fire Chiefs Association
200003264
NAC Mechanical Corp
153914
NAC Mechanical Con,
153926
NAC Mechanical Corp
153936
Nelson, Neal
CLAIM
North Memorial
8885020
Office of the Secretary of State
New Appointment
Olson's Sewer Service Inc
87609
Olson's Sewer Service Inc
87597
Oxygen Service Company
3420508
Oxygen Service Company
8211362
Peterson Companies
38446
Press Publications
611178
Press Publications
611179
Ricoh USA, Inc
101284580
Ricoh USA, Inc.
101284580
Sam's Club
64972
Schifs''.y (T.A.) & Sons Inc
63786
Schifsky (T.A.) & Sons Inc
63827
Schifsky (T.A.) & Sons Inc
63899
Schroeder Process Automation LLC
1503
SealTech Inc
877
Sensible Land Use Coalition
200004171
Sensible Land Use Coalition
200004172
Signature Lighting Inc
1153
SiteOne Landscape Supply LLC
87617377-001
Snap-On Industrial
ARV / 37861934
Springsted Incorporated
18-280
St. Croix Recreation Company Inc
19997
St. Croix Recreation Company Inc
19998
Stepp Mfg
54694
Summit Companies
1304766
Summit Companies
1304900
Summit Companies
1304900
Sun Life Financial
December
Terry's Repair Co
2607
T-Mobile
870254054
T-Mobile
870254054
T-Mobile
870254054
Toshiba Financial Services
68913574
Town of May
11/16/2018
Tri-State Bobcat
A49966
Truck Utilities Inc
330798
TruGreen
94672394
Verizon Wireless
9816766250
Verizon Wireless
9817775524
Verizon Wireless
9817775524
Walser Polar Chevrolet
26111 P22
Walser Polar Chevrolet
262031322
Water Conservation Service Inc
8908
Weber, Emily
CLAIM
Weigel Signs, Bill
18-349
Weigel Signs, Bill
18-354
Weigel Sings, Bill
18-344
Weigel Sings, Bill
18-344
Total Claims for December 3,
2018
$ 100.00 November Cleaning Service - Hanifl
$ 25.00 Tree Care Registry
$ 23.00 Wastewater Certification Renewal - Rick Kieffer
$ 300.00 2018 Conference Registration - Ross Hoernemann
$ 300.00 2018 Conference Registration - Bob Bieniek
$ 175.00 2018 Conference Registration - Brian Kindelberger
$ 125.00 2018 Conference Registration - Colin Emans
$ 1,700.00 HVAC Maintenance
$ 1,250.00 HVAC Maintenance
$ 1,500.00 HVAC Maintenance
$ 250.00 Cold Weather Gear
$ 528.00 EMR Refresher Course 1241
$ 120.00 Notary Commission Application - Emily Weber
$ 4,137.93 Culvert Repairs - 126th Street
$ 3,713.85 Watermain Repairs - Fenson Court
$ 23.56 Welding Supplies
$ 451.47 Welding Supplies
$ 400.00 Beaver Ponds Irrigation System Winterization
$ 76.02 Ordinance 2018-489
$ 70.59 Ordinance 2018-490
$ 123.18 Copier Lease Payment
$ 13.55 Overage Chaves
$ 173.57 Fire Department Supplies
$ 2,555.20 Asphalt
$ 926.77 Asphalt
$ 715.18 Asphalt
$ 729.00 Parts & Tech Labor - Lift Station No. 1
$ 5,850.00 Rout & Seal Cracks
$ 44.00 Meeting Registration - Rachel Juba
$ 44.00 Meeting Registration - Emily Weber
$ 5,949.97 Streetlight Repairs
$ 495.39 Salt (Snow & Ice Removal;
$ 210.48 Shop Tools
$ 2,550.00 Continuinn Disclosure Services
$ 1,049.60 Table - Frog Hollow Park
$ 1,071.44 Trash Receptacles & Lids - Fro Hollow Park
$ 612.99 Parts - Unit #308
$ 222.00 Annual Fire Extinguisher Inspection
$ 24.86 Annual Fire Extinguisher Inspection - Hanifi
$ 62.14 Annual Fire Extinguisher Inspection - Well Houses
$ 684.04 Disability Premium
$ 45.00 Mount & Balance Tires - Unit #113-16
$ 36.54 Cellular Phone Charges
$ 1,535.27 Cellular Phone Charges
$ 109.99 Equipment Purchases
$ 175.23 November Copier Lease Payment
$ 1,254.00 Dust Control - Keystone Avenue t 1/2i
$ 967.50 Parts - Unit #304-B
$ 7,075.00 V-Plow - Unit #108-15
$ 60.00 Weed Control :Salt Damage)
$ 40.02 Cellular Phone Charges
$ 676.66 Cellular Phone Charges
$ 209.97 Equipment Purchases
$ 129.95 Parts - Unit #CV2
$ 34.25 Parts - Unit #112
$ 272.68 Watermain Leak Locates (Fenson Ct)
$ 29.48 Mileage
$ 23.00 Nameplate - Amber Lozier
$ 58.00 Nameplates - Emily Weber
$ 48.00 Planning Commission Nameplates
$ 24.00 EDA Commission Nameplates
G. 1
Department
Parks Dept
Street Dept
Sewer Utility
Fire Dept
Fire Dept
Fire Dept _
Fire Dept
Gen Gov't Bldgs
Fire Dept
Public Works
Street Dept
Fire Dept
Community Development
Stormwater Fund
Water Utility
Public Works
Public Works
Parks Dept
Ordinances/Proceedings
Public Works
Public Works
Fire Dept
Street Dept
Street Dept
Street Dept
Sewer Utility
Street Maint Fund _
Planning & Zoning
Community Development
Street Dept
Public Works
Public Works
Finance Dept
Special Parks Fund
Parks Dept
Street Dept
Gen Gov't Bldgs
Parks Dept
Water Utility
Finance Dept
Building Inspections
Administration
Various
Various
Fire Dept
Street Dept
Street Dept
Water & Sewer
Street Dept
Fire Dept
Fire Dept
Fire Dept
Fire Dept
Street Dept
Water Utility
Community Development
Finance & Water/Sewer
Community Development
Planning & Zoning
Administration
Page 3
JOHNSON/TURWER
-
LecnL
November 14, 2018
City of Hugo
Attn: Ron Otkin
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of October 31, 20.18.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Carpenter Property Purchase
12-2359-027
$1,311.00
DNR Administrative Appeal
18-2359-051
$209.25
General2018
18-2359-050
$675.75
White Bear Lake Restoration Liti ation
13-2359-032
$195.00
Prosecution 12-2359-024
TOTAL NOW DUE:
$4,850.95
$7,241.95
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON R LEGAL
r
avid K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206 / Forest Lake, MN 55025 / p 651.464.72.92 f 6,51.464.7348 / johnsonturner.corn
FOREST LAKE / LAKE ELMO / WOODBURY / BLAINE / WAYZATA
G.3
wsb
November 28, 2018
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Construction Pay Voucher No. 3 (Final) and Final Close -Out Documents
Oneka Lake Boulevard and Harrow Avenue Street Improvement Project
S.A.P. 224-104-005 / 224-122-002
City of Hugo, MN
WSB Project No. R-010893-000
Dear Mayor and Council Members:
Please find enclosed Construction Pay Voucher No. 3 and final (in triplicate) for the above -
referenced project in the amount of $50,399.30. This is the final pay voucher for the project and
represents the final quantities for the project and the release of the retainage on the contract.
2 The quantities completed to date have been reviewed and agreed upon by the contractor and
0 WSB.
0
z
m We recommend final payment subject to receipt of the following items:
1. Labor Compliance and Certified Payroll items in accordance with the contract documents.
Ln 2. Satisfactory showing that the contractor has complied with the provisions of Minnesota
u;
Statutes 290.92 requiring withholding state income tax (IC134 forms).
N 3. Evidence in the form of an affidavit that all claims anainst the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers).
EO
4. Consent of Surety to Final Payment certification from the contractor's surety.
5. One-year maintenance bond.
Upon approval by the City Council and receipt of the above items, final payment in the amount of
$50,399.30 can be released to North Valley, Inc., and the contract for this project will be finalized
and closed out.
If you have any questions or comments regarding the enclosed, please contact me at (651) 286-
z
a 8463. Thank you.
Sincerely,
0
0
W WSB
4 Fl_rl�
Mark A. Erichson, PE
W City Engineer
W
o:
Enclosures
i-
W cc: Scott Anderson, City of Hugo
Steve Duff, City of Hugo
Brad Schmidtbauer, North Valley, Inc. srb
K:1010893-0001Admin\Construction AdminlPay Vouchers\R-010893-000 CST LTR VO 3 FNL CTY-hmw112818.docx
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
WSBProject R-010893-000 - Oneka lake Boulevard and Harrow Avenue Street Improvement Project
Final Pay Voucher No. 3
Contractor: North Valley, Inc.
20015 Iguana Street NW
Nowthen, MN 55330
Contract Amounts
Original Contract $764,657.16
Contract Changes $7,582.50
Revised Contract $772,239.66
Work Certified To Date
Base Bid Items I $695,241.84
Backsheet $0.00
Change Order $0.00
Supplemental Agreement $0.00
Work Order $7,582.50
Material On Hand $0.00
Total $702,824.34
Contract No. `
Vendor No.
For Period: 9/1/2018 - 10/31/2016
Warrant # Date
Funds Encumbered
Original
Additional
Total
$764,657.16
N/A
$764,657.16
Work Certified Work Certified
This Pay Voucher To Date J
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
R-010893-000
L $16,061.14 $702,824.34 $0.00
$652,425.04
$50,399.30
$702,824.34
Percent Retained: 0.0000%
Amount Paid This Final Pay Voucher 1 $50,399.30 _
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By Approved By North Valley, Inc.
11 ��
County/City/Project Engineer Contractor
_November 9, 2018
Date _ Date
City of Hugo
Date
Page 1
AUTOMATIC AIDIMUTUAL AID AGREEMENT
BETWEEN THE CITIES OF FOREST LAKE and HUGO FOR THE DISPATCH AND
USE OF FIRE PERSONNEL AND EQUIPMENT
This Automatic Aid Agreement for use of fire personnel and equipment ("Agreement") is
made and entered into and effective this day of , 2018,
by and among the City of Forest Lake, a Minnesota municipal corporation ("Forest Lake") and the
City of Hugo, a Minnesota municipal corporation ("Hugo') pursuant to the provisions of
Minnesota Statutes §471.59 which authorizes the joint and cooperative exercise of powers
common to the contracting parties. Subject to the terms and conditions hereafter stated and based
on the representations, agreements and recitals of the parties herein contained, the parties do hereby
agree as follows:
ARTICLE I
DEFINITIONS
1.1 Terms. The following terms, unless elsewhere specifically defined herein, shall have the
following meanings as set forth below.
1.2 "Par or Parties". The City of Forest Lake and the City of Hugo. Parties shall
collectively mean more than one Party.
1.3 "Requesting Official". The person designated by a Party who is responsible for
requesting Assistance from the other Party.
1.4 "Requesting Parhv". A Party that requests assistance the other Party, or in the case of
the provision of Automatic Aid, the City where the building/structure fire is located.
1.5 "Responding Official." The person designated by a Party who is responsible to
determine whether and to what extent that Party should provide Assistance to a
Requesting Party.
1.6 "Responding Part►." A Party that provides assistance to a Requesting Party.
1.7 "Assistance." Fire/rescue and/or emergency medical services personnel and equipment.
1.8 "Automatic Aid." A predetermined response as provided in this Agreement.
1.9 "Fire Response Area." The areas shown on the Automatic Mutual Aid Response Map
attached hereto as Exhibits A and B.
ARTICLE II
RECITALS
WHEREAS, the intent of this Agreement is to make fire equipment, personnel and other
resources available to the Parties to this Agreement to address fire emergencies; and
WHEREAS, the Parties to this Agreement desire to be properly prepared to manage and
extinguish fires and handle other emergencies; and
WHEREAS, in order to ensure adequate preparations to protect the lives and property
within the cities who are parties to this Agreement, the Parties desire to assist each other.
NOW THEREFORE, the Parties mutually agree to the joint exercise of police powers by
initiating a policy of Automatic Aid with the following conditions:
Section 1. Automatic Assistance. If any Party receives notice of a reported
structure or building fire within the Party's designated Fire Response Area, the Party will
automatically dispatch assistance to the scene of the building or structure fire without first
receiving a request from a Requesting Official for assistance. The Responding Party may send any
available Fire Department resources to respond to the building or structure fire, in the discretion
of the Responding Official, based on the Responding Party's resource availability.
Section 2. Recall of Assistance. The Parties reserve the right to retain equipment,
personnel and supplies that may be necessary to protect their own Cities. If an emergency arises
within the Responding Party's Fire Department coverage area, the Responding Official may at any
time recall such assistance when in his or her best judgment, or by an order from the governing
body of the Responding Party, it is considered to be in the best interest of the Responding Party to
do so.
Section 3. Command of the Scene. The first Party arriving at the scene of the
structure or building fire shall establish command of the scene. Command of the scene may be
transferred by agreement of all parties at the scene.
Section 4. Workers' Compensation and Responsibility for Injuries. Each Party
shall be responsible for injuries or death of its own personnel. Each Party will maintain workers'
compensation insurance or self-insurance coverage covering its own personnel while they are
providing assistance pursuant to this agreement. Each Party waives the right to sue any other Party
for any workers' compensation benefits paid to its own employees or volunteers or their
dependents, even if the injuries were caused wholly or partially by the negligence of any other
Party or its officers, employees, or volunteers.
Section 5. Damage to Equipment. Each Party shall be responsible for damages to or
loss of its own equipment and supplies. Each Party waives the right to sue any other Party for any
damages to or loss of its equipment or supplies, even if the damages or losses were caused wholly
or partially by the negligence of any other Party or its officers, employees, or volunteers.
Section 6. Minnesota Municipal Tort Liability Act. For the purposes of the
Minnesota Municipal Tort Liability Act (Minn. Stat. 466), the employees, volunteers, and officers
of the Responding Party are deemed to be employees (as defined in Minn. Stat. 466.01, subdivision
6) of the Requesting Party, but compensated by the Responding Party.
2
Section 7. Indemnification. The Requesting Party agrees to defend and indemnify
the Responding Party against any claims brought or actions filed against the Responding Party or
any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to
the property of any third person or persons, arising from the performance and provision of
Assistance in responding automatically to a building/structure fire or responding to a request for
Assistance by the Requesting Party pursuant to this Agreement.
Under no circumstances, however, shall a Party be required to pay on behalf of itself and
other Parties, any amounts in excess of the limits on liability established in Minnesota Statutes
Chapter 466 applicable to any one Party. The limits of liability for some or all of the Parties may
not be added together to determine the maximum amount of liability for any Party. The intent of
this Section is to impose on the Requesting Party limited duty to defend and indemnify a
Responding Party for claims arising within the Requesting Party's jurisdiction subject to the limits
of liability under Minnesota Statutes, Chapter 466. The purpose of creating this duty to defend
and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and
to permit liability claims against multiple defendants from a single occurrence to be defended by
a single attorney.
No Party to this Agreement or any officer of any Party shall be liable to any other Party or
to any other person for failure of any Party to furnish Assistance to any other Party, or for recalling
Assistance, both as described in this Agreement.
Section 8. Charges. No charges will be levied by the Responding Party to this
Agreement for Assistance rendered to the Requesting Party under the terms of this Agreement
unless that Assistance continues for a period of more than 12 hours.
a. If Assistance provided under this agreement continues for more than 12
hours, the Responding Party may submit to the Requesting Party an
itemized bill for the cost of any Assistance provided after the initial 12
hour period, including salaries, overtime, materials and supplies and other
necessary expenses at the rates established in the most recent Suggested
Equipment Standards and Hourly Rates for Fire Departments That Have
an Agreement with the Division of Forestry/MN/DNR; and the Requesting
Party shall reimburse the Responding Party providing the Assistance for
that amount.
b. Such charges are not contingent upon the availability of federal or state
government funds.
Section 9. Term. This Agreement shall commence on the date executed and shall
continue until terminated. Any Party may withdraw from this Agreement upon thirty (30) days
written notice to the other Party to the Agreement.
Section 10. Amendments. Any amendments to this Agreement shall be in writing and
signed by all Parties.
3
Section 11. Counterparts. This Agreement may be executed in counterparts, any one
of which shall be deemed an original, but when taken together shall constitute one Agreement.
Section 12. Binding Agreement. This Agreement shall be binding upon and inure to
the benefit of the Parties and their permitted assigns, and nothing in this Agreement, express or
implied, is intended to confer any rights or remedies upon any other persons.
Section 13. Entire Agreement. This Agreement contains the entire Agreement of the
Parties and all representations with respect to Automatic Aid, and supersedes and all prior
agreements, correspondence, or memoranda, but does not replace or modify any existing
mutual/automatic aid agreements between the Parties and other cities which are not a party to this
Agreement.
[The remainder of this page is intentionally left blank.]
0
CITY OF FOREST LAKE
By:. __.
Ben Winnick
Its: Mayor
Attest:
Bailey Fencil
Its: Deputy City Clerk
Approved by the City Council of the City of Forest Lake
day of , 2018.
CITY OF HUGO
By: ....._.._..... ._ _ —
Tom Weidt
Its: Mayor
Attest:
Michele Lindau
Its: City Clerk
Approved by the City Council of the City of Hugo
day of , 2018.
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NA-01966-06
Minnesota Department of Natural Resources
Division of Forestry and the Forest Lake Fire Department
Anoka County Cooperative Fire Protection Agreement
Agreement Number: (17 RAN 821050)
THIS COOPERATIVE FIRE PROTECTION AGREEMENT, is made and entered into by and between the
State of Minnesota acting by and through the Commissioner of the Department of Natural Resources,
hereinafter referred to as the "DNR" and the City of Forest Lake, on behalf of the Forest Lake Fire
Department, hereinafter referred to as the "Fire Department," as authorized by M.S. 88.04 subd. 4; 88.11
subd. 1; and 89.01 subd. 4
L PURPOSE
The purpose of this Cooperative Fire Protection Agreement is to cooperate in the prevention and suppression of
wildland fires as authorized under M.S. 88.04. Assistance will only be provided when requested, when
resources are available, and can be committed without diminishing either patty's ability to protect its own
Jurisdiction.
II. STATEMENT OF MUTUAL BENEFITS ARID INTERESTS
The DNR, Division of Torestry, is responsible for the prevention and suppression of wildland fire within the
state, The Fire Department is responsible to prevent and extinguish all unwanted fires within its fire protection
area.
It is mutually advantageous and in the public's interest for the parties to this instrument to coordinate and assist
in each other's efforts in prevention, detection, and suppression of wildland fires and to cooperate in fire hazard
reduction in and adjacent to areas of mutual responsibility.
III. THE FIRE DEPARTMENT SHALT.,:
1. Provide fully staffed and equipped fire fighting resources, when available for wildland fire suppression,
as listed on the attached rate schedule.
2. Indemnify, save and hold the State, its representatives and employees, harmless from any and all claims
or causes of action, including all attorneys' fees incurred by the State, arising from the performance of
this Agreement by the Fire Department or Fire Department's employees, agents or subcontractors. This
clause shall not be construed to bar any legal remedies the Fire Department -may have for the State's
failure to fulfill its obligations pursuant to this Agreement,
3. Assume full responsibility, including legally required insurance and Workers' Compensation for all Fire
Department personnel provided under this agreement.
4. Respond to all calls for wildland fires within the Fire Department's fire protection area when requested
by the DNR.
5. Respond to additional wildland fire calls outside the Fire Department's fire protection area at the request
of the DNR and at the discretion of the Fire Chief.
6. Submit a report to the DNR within 24 hours of any wildland fire on which the Fire Department takes
independent action. Reporting can be in the form a DNR Fire Report Card, fax, e-mail, fire report form,
Fire Department Cooperative Agreement
NA-01966-06
DNR wildland fire invoice form, or other written com raunication that provides the same information as
the Fire Report Card.
7. Submit an invoice to the DNR within 30 days of an incident for which the fire department is
requesting reimbursement. Invoices beyond 30 days may not be honored if the fire was not
reported timely to the DNR.
8. Stay with all wildland fires until out, or released by a DNR incident commander, or until called to
another incident within the Fire Department's protection area, provided the wildland fire is considered
safely contained.
9. Be committed to protection of lives and buildings as its first consideration.
10. Through the Fire Department officers, determine its capabilities and assume final decision authority on
commitment of its vehicles and personnel into any area of operation that is requested by DNR personnel.
11. Furnish all tools, equipment, supplies, fuels, and lubricants, except for those items furnished by the
DNR, as stated in this Agreement.
12. Assist the DNR with distribution of fire prevention materials and wildland fire prevention presentations.
13. Bill the DNR for wildland fire runs at the agreed upon rate per run. When additional resources are
requested by DNR Forestry, beyond the first 2 hours (the "run ") hourly rates for specific requested
equipment, as described in the attached Rate Schedule, will apply. Invoices must be submitted within
thirty (30) days of the fire(s).
IV. THE DNR SHALL:
1.. Respond with specialized equipment for wildfire response, when possible, at the request of the Fire
Chief or designate. This equipment includes, but is not limited to dozers, all terrain tracked vehicles,
engines and aircraft.
2. Investigate violations of the burning laws of the State. (M.S. 88.01 to 88.22 and 88.75) This includes
billing the responsible party for all wildland fire suppression costs of the DNR, and the Fire Department
if the DNR pays the Fire Department for responding to the fire.
3. Assist the Fire Department in obtaining Federal Excess Property, specialized equipment, or grants for
improving their firefighting capabilities.
4. Assist the Fire Department with procuring and distributing fire prevention materials.
5. Provide wildland fire suppression training to the Fire Department as workload permits.
6. Reimburse the Tire Department for wildland fire runs, according to the terms of this agreement.
7. Make reasonable effort to release the Fhv Department as soon as possible to ensure that the Fire
Department is available for other emergency response calls.
V. REIMBURSEMENT POLICIES:
1. Lower rates may be negotiated for extended use at the Fire Department's discretion.
2. When the Fire Department is dispatched through its normal dispatch procedures, and not specifically
requested by the DNR, the Fire Department shall only bill for a Wildland fire run. (A Wildland Fire Run
is described as the fire departn:ent.'s response to a 1,141d1and fire that takes arp to two (2) hours to
suppress)
3. For hourly billing of equipment requested by DNR Forestry, after the wildland fire run first 2 hours),
time will be rounded to the nearest half hour. Billable time should begin when the Fire Department
leaves its station and continue until it returns to its station. Time spent refurbishing and readying
equipment for the next call shall not be included as billable time,
Fire Department Cooperative Agreement
9
NA-01966-06
4. The fire chief and local DNR forester may discuss charges that are in question prior to submitting a final
invoice for payment.
5. If the Fire Department is released by the DNR before the Fire Department has taken any suppression
action on the fire, the Fire Department shall not submit a bill for the run.
6. Attached rates shall be reviewed annually and may be changed with signature of the parties to this
Agreement, or their successors in position.
This Agreement is effective on the date of the last signature and is to continue in force for five (5) years or until
terminated by either party giving thirty (30) days written notice to the other. Both parties should review this
Agreement annually.
Fire Department: Forest Lake Fire Department
City of Forest Lake
Ben Winnick
Mayor
Title: Mayor
ATTEST:
Title: _ eputy City Clerk
State of Minnesota
Department of Natural Resources:
Area Forester
Fire Department Cooperative Agreement
Date: 08/28/17
Date:
Date: 08/28/17
9
NA-01966-06
Fire Department Cooperative
Agreement
Rate Schedule
ITEM DESCRIPTION
(include NWCG type, ►make, model,)rear, serial number and special
features, such asdWMForfoarmproporlioners)
NUMBER
OF
PERSONNEL
W/
E,)UIpMENT
WORK RATE
e. rate I b. per unit
(includes (hour, etc.)
personnel)
* STANDBY RATE
a. rate* b. unit
(hour, etc.)
$275.00
hour
$137.5
hour
4121 -Type I Engine. 200E Spartan Diamond by General Safety.
4
VIN # 4KAWD928C064885. Pump - Waterous S 100 -1,500
GPM. Deck gun & Foam Pro foam proportioner.
4113 - Type 1 engine. 1998 Spartan Metro Star by General Safety.
4
$275.00
hour
$137.5
hour
2500gallontank-. VlN:4S7CV1097VCO2487. Pump-Waterous
CSYCX 1,250 GPM. Deck gun & Foam Pro foam proportioner.
4123 -Type 1 enginc. 1998 Spartan Metro Star by General Safety.
2500 gallon tank. VIN: 4S7CV1099VCO24871. Pump- Waterous
$275.00
hour
4
$137.5
hour
CSYCX 1.250 GPM. Deck gun & Foam Pro foam proportioner.
$230.00
hour
4127 -Type 1 Tender -1985 Ford LTS-9000 by General Safety.
2
$115
hour
3,200 gallon tank. VIN # 1FDYY90RSFVA35696. Pump -
Waterous CPK-3 475 GPM.-
4114-Type 7 Brush Truck- 2001 Ford F350. Vin #:
1FTSF31L51EC75174 -175 Gallon Skid unit with 18 HP Briggs &
2
$85
hour
$42.5
hour
Stratton motor.
4124 - Type 7 Brush Truck. 2004 To—AM-0—crew cab. Yin #:
2
$85
hour
$42.5
hour
1FTWW31Y75EA84746 -175 Gallon Skid unit with 18 HP Briggs
& Stratton motor. _ _
UTV 1- 2002 Polaris Ranger Vin #: 4XARF50A82D831115.
_
2
$60
hour
$30
hour
Minnesota Wanner skid unit 5.5 Honda engine 10 GPM Q 400 PSI
55 44on tank.
2
UTV 2 - 2002 Polaris Ranger Vin #: 4XARF50A62D829198.
$60
hour
$30
hour
Minnesota wanner skid unit 5.5 Honda engine 10 GPM ® 400 PSI
55 gallon tank. _ -
B
Per hour
Same
Per hour
Additional Requested firefighters
Each
$15
per
firefighter
as work
`ate
per
firefighter
*Standby rates shall be equal to '/2 of the work rate, and shall apply only if equipment and personnel are ordered
by the DNR to be staged and available for immediate action.
Special Rates:
1. In Anoka County, fire departments agreed that only fires lasting over 2 hours shall be
billable. The first 2 hours on a billable fire would be at the $350 rate. After that time
with DNR Forestr-r's approval, the per piece of equipment per hour rates would apply.
On DNR administered lands, bills may be submitted from the time of initial response.
The above rates have been agreed upon by:
City of Forest I .ake
/s/
Regional Forest Manager (if required)
Fire Department Cooperative Agreement
DNR Area
Date:
Date: 08-28-17
Date:
{
NA.-01966-06
412023
Suggested Stead rds and Hanrlg tes for F' Deuada m
That bye an a, Bement with the Divisfion of Fava ; WJM
Alfiar tits &a two hour rate has expired. needed egaaipwu will be placed ou cat b= dy rate.
Equipment standard and rated include personnel; fuel will be famished by the Fire Depaaime it
Zhe row MW be reduced by 20% for Engines and Water renders older than 2S yvai*&
s
y
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t '?t a (
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in
SO
60
IN
6o
100
lti
189
- • ;-
bU0
754
400
in
a
2#3 r
I2l0MD
1000
3w
3
3
21
2
2
2
44
1125
66
s.,�e.rk.
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uoiFtTlla:aedd®e
aae�°
� kaarll
.
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110
2M
]LOW
tas#mgnr. : s
300
200
200
2ao
250
so
14
*Portable PwV AcwPubte Tam Mom
* Waterswde=se=M Vn*SA&ngtaa$s
Additional FiaY+tiehters use a rate at $15.0
Fire Department Cooperative Agreement
9
NA-01966-06
:. ,, I,{.I , -Mr.777
All firefighting personnel are required to wear and uh Lae the following Personal Protective
Eq pment_ Nomex shirt and panic, hard W. leather gloves, 8 inch boots wilh a lugged tole and
auu approved fire shelter: All personnel will be required to meet NWCO training requirements for
a wildland firefighter, and attend an aumual vcildland refs ed ier. Fire Me£s will ensure
Depart aients meat training requimmeata and are mVonsible%r the upkeep of Department
personnel training records. Physical fitness levels are, established by each agency. Departmeuts
will sheet there own physical fitness standards.
When respandmg to Federal Lands Engines and Water tenders will creed to meet the
NWCG componeut standards and are recommended to meet NWCG stocking standards
(appeaft K. Appendix is located at
inun!lwtiwvrife.aovrnirBt.ICA'ITONsheffimk/2013rAppeadixN pdf
Qther Resources
• Non -Which Items used for support missions will be based on a daily rate
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acSoSated
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c2abliks
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$175ffty
$Mdray
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SIMB T
Rates for non -vehicle equipment (such or. boats, ATV's and folding tanks, etc.) will be barred on
a daily rate. Boati capable of tactical missions (gib and roll capabilities) are an exception and
will be based cis an hourly rate.
'hacked vehicles should use a rate for capacities based on Engine We.
Fire Department Cooperative Agreement
_L P
CITY OF
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
EST. 1906
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Bryan Bear, City Administrator
SUBJECT: 2019 Salary Resolution
DATE: For the City Council Meeting of December 03, 2018
DESIRED COUNCIL ACTION
Adoption of Resolution Setting 2019 Salaries and Employee Reimbursement Levels
CITY COUNCIL DIRECTION
At their July 2, 2018 meeting, the City Council approved mid-term salary adjustments and the 2019 salary matrix. The
matrix included a 3.0% cost of living increase. During the 2019 budget process the Council also indicated their
willingness to grant step increases to those employees who have not yet reached their pay grade maximums. After
consulting with Department Heads, and with the assistance of the Finance Department, the City Administrator hereby
submits the attached salary resolution for City Council consideration.
SALARY ADJUSTMENTS
The proposed resolution incorporates the Council's previous actions and direction to staff as stated above. Seven (7) of
the city's 26 full-time employees will receive step increases. Last year, a pay differential of $120/pay period was added
to the Mechanic's position for the use of personal tools in the performance of his duties. The recently hired Accounting
Clerk/Public Works Administrative Assistant, Public Works Worker, and Community Development Assistant will not
receive step increases until January, 2020. The net aggregate dollar increase due to a 3.0% cost of living adjustment
equals $44,341. The overall net aggregate dollar increase equals $72,605, of which $61,978 is contained in the general
fund budget. The remainder is included in the water and sewer operating fund. The overall budget for employee
wages will increase by 3.96%. It is worth noting that two positions are currently vacant. These positions appear on the
salary resolution at their corresponding pay grade minimums.
FIRE DEPARTMENT RETENTION PLAN
The salary resolution contains a provision whereby firefighters who have completed at least 5 years of service (but less
than ten) on the department as of 01/01/19 will receive an additional $0.50 per hour
FIRE DEPARTMENT CONFERENCE PAY
In an effort to encourage attendance at recognized fire organization sponsored conferences, the Fire Chief is
recommending that each firefighter be paid $125 per day (or a pro -rated portion thereof for less than a full day) for
attending these conferences.
2019 Salary Resolution
Page 2
FIRE DEPARTMENT CONFERENCE PAY (continued)
These conferences include, among others:
1) Minnesota State Fire Chiefs Association annual conference
2) Arrowhead Fire Officers annual conference
3) Duluth Fire Officers annual conference
4) Arrowhead EMS annual conference
5) Regional State Fire conferences
It is the Fire Chiefs opinion that these conferences keep the department membership informed of the most recent
advances in firefighting techniques as well as allow his officers to make important connections with other departments.
PUBLIC WORKS APPRENTICESHIP PROGRAM
The apprenticeship program currently contains the following pay ladder:
70% of Pay Grade 5 Minimum (starting)
80% of Pay Grade 5 Minimum (after one year)
90% of Pay Grade 5 Minimum (after two years)
100% of Pay Grade 5 Minimum (after three years)
The resolution contains a new clause that authorizes the Public Works Director to move an apprentice through the
program steps at a faster pace based on the apprentice's performance and acquired knowledge and skill sets. This may
occur at any time throughout the calendar year.
MEAL REIMBURSEMENT
The city's Personnel Policy contains maximum reimbursement levels for meals (breakfast, lunch, and dinner) when an
employee's duties keep them away from their home and the corporate limits of the city during normal meal hours.
These reimbursement levels have not been adjusted since 2011. Staff recommends that the salary resolution provide
for these reimbursement levels rather than the Personnel Policy. These levels are based on rates published annually by
the federal General Services Administration. The resolution reflects the rates for the Minneapolis/St. Paul metropolitan
area. Reimbursement for travel to destinations outside this area will be based on the GSA's published rates for that
particular destination. Costs for meals above these levels will not be reimbursed.
INSURANCE COVERAGES
The salary resolution provides for group health and dental insurance coverage for full-time employees and their
dependents at no cost to the employee. Short-term and long-term disability insurance coverage is provided for full-
time employees. The city does not offer employer paid life insurance coverage. Life insurance coverage may be
purchased through the Public Employees Retirement Association (PERA) via payroll deduction.
COMPARABLE WORTH COMPLIANCE
The adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Pay equity, or comparable
worth, is a standard that has been written into state law and applied to the public sector. The law specifically requires
that cities develop and administer compensation systems that establish and maintain equitable relationships between
female -dominated and male -dominated job classes. Our compensation system was found to be in compliance by the
Minnesota Department of Employee Relations two years ago and will be reviewed again in January, 2020. Using state
provided software staff ran the statistical analysis test and confirmed that the proposed salaries will keep our
compensation system compliant with pay equity guidelines.
2019 Salary Resolution
Page 3
ATTACHMENTS
Resolution Setting 2019 Salaries for City Employees and Establishing Employee Reimbursement Levels
RESOLUTION 2018 -
RESOLUTION SETTING 2019 SALARIES FOR CITY EMPLOYEES AND
ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS
BE IT RESOLVED BY THE CITY COUNCIL of the City of Hugo, Washington County, Minnesota,
that the wages and salaries for city employees and employeee reimbursements be
set for the fiscal year beginning January 1, 2019, as follows:
Pay
Grade Stec
Citv Administrator Bear
13
Maximum
$
163,556.00
r ear
Automobile Allowance fperemrloymentagreementj
$
500.00
/month
Administrative Intems
$10.00 - $20.00
/hour
Community Development Director{Juba}
10
3
$
100.625.00
ar
Community Development Assistant l Weber)
5
1
$
51-133.00
)year
City Planner vacant
8
Minimum
$
69,671.00
/year
Parks PlannerfDena
5
Maximum
$
63,71451.n
lynar
Building Official IPreisler
8
Maximum
$
90,761.00
/rear
Building Inspector Ballet
6
1 Maximum
$
71.712.00
ear
_
Senior Engineering Technician l vacant)
7
Minimum
$
61.929.00
ear
Finance Director lOtkin)
10
Maximum
$
114,870.00
ear
Finance Coordinator rWobsei
8
2
$
76 D82.1
ear
Accounting Clerk/Public Works Administrative Assistant'Lozierj
4
Minimum
$
43,494.00
ear
Utility Billing Clerk Guareschi
5
5
$
60,977.00
ear
City Clerk Lindau
8
5
$
86.819.00
tyear
Head Election Judges
$
12.65
/hour
Assistant Head Election Judges -
_
$
12.15
./hour
Election Judges -
$
11.65
/hour
Public Works Director Anderson
10
Maximum
114870.00
ear
Public Works Lead Worker (Loeffler)
6
Maximum
$
71 712.00
ar
Public Works Worker I Smith, Christianson. R. Kieffer. Maas. & Kleinl
5
Maximum
$
63.745.00
1 ear
Mechanic D. Greeder
5
Maximum
$
63,745.00
6var_
- Pay Differential for Providing Personal Tools _ -
5
120.00
1 a rd.
Public Works Worker Pettee
5
2ar
Public Works Apprentice Nelson
90W4 of 5
Minimum
$
44,039.g0
aar
- The PW Director is authorized to expedite an apprentice through the program steps based on meril
Public Works Standby Pa
$
300,00
,Mveak
Public Works Callback Pa :
_ _
Minimum of two 2 hours per callout at one and one-haff ( 1 -51 limes re ular hourly rate of pay
Parks Department Worker (McCullough & A. Greeder'
5
Maximum-
S
63,745.00
ear
_
Part-time Public Works Laborer includes compost site mo6w
$ 12.00 - $17.00
/hour
ClerklNece tionist Close'
4
Maximum
ear
Avdlcul5ded Technician
15.20
/hour
Fire Officer Salaries 11 be rotated and aid monthl ) :Fire
Chief
7.600.00
+ ear
First Assistant Chief
PS56.662.00
7 700.00
ear
Second Assistant Chief
7,700.00
ear
Fire Marshal
3.300.00
ear
Traini Ca tain
2 750.00
ar
Safety Captain
$
2,750.00
ear
Administrative Captain
$
2,750.00
tyear
Chief Engineer
$
2.750.00
ar
Training Lieutenant
$
2 200.00
ar
Safety Lieutenant
$
2.200.00
ear
Administrative Lieutenant
$
2,200.00
_
1year
Fire Wages (paid monthly!:
--
--_
Chief and Assistant Chiefs
$
18.28
/hour•
Captains and Chief Engineer _
$
17.36
/hour`
Lieutenants
$
16.86
/hour`
Engineers
$
16.36
/hour"
Fire hters/EMTs_.
$
15.86
/hour`
Probationary-- _
-
$
12.37
/hour'
"Each firefighter who has 5 years of service, but less than 10, as of 01/01/19 will receive an additional $0.50 per hour
.Fire Drill Pay:
Three hours per drill at each firefighters regular rate of pay-
Fire Bonus Pay: Must complete and pass Firefighter I. Firefiahter II and EMR classes
$
1.000.00 I
one time
Fire Conference Pa :: Attendance at r nired frre or anrration sponsored conferences
Prorated ff less than a full day
$
125.00
Ida
Mileagebawd on IRS mriea alk7wance-!or 2018
$
0.545
/mile
Meal Raimbursemanl GSA Rates for Mlnnea WislSt.. Paul .
• Breakfast W00 am - 10 00 am
not to exceed
$
111 OD
Ida
LUT1Ch 11:00 am - 4:00 pm I
d
5
19.00
Ida
= Dinner 5:01) pm - 9700 m - --
not to exceed
$
34.00
kla
Health insurance Waiver Reimbursement
$
480.00
Imddln
BE IT FURTHER RESOLVED that, unless otherwise provided, the Cityshall pay 100 % of employee and dependent non -tobacco high -deductible health insurance,
100 % of employee and dependent dental insurance, and 100 % of shor /long-term disability insurance for regular, full-time employees.
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 3rd day of December, 2018.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
A
WSB
178 East 9" Street, Suite 200 1 St. Paul, MN 55101 1 (651) 286-8450
Memorandum
To: Tom Weidt, Mayor, City of Hugo
Hugo City Council
CC: Rachel Juba, Planner, City of Hugo
Mark Erichson, City Engineer, WSB
From: Tony Havranek, Senior Ecologist, WSB
Date: November 5, 2018
Re: City Project No. 17.13
WSB Project No. 011371-00
The purpose of this memo is to recommend approval of a MN Joint Application received from Chuck
Beisner (Sunrise Energy Ventures) and his agent, Jason Naber (EOR, Inc.) requesting approval for
sequencing, no -loss, exemption, and wetland impact replacement.
The proposed project involves constructing a 1 megawatt solar facility along 165th Street, west of the
intersection of 165th St. and Henna Avenue North (Gregoire parcel). I have attached a map showing the
location of the project.
The solar array will be located on 19.8 acres of the parcel. Impacts are a result of the construction of an
access road off of 165t" Street. Temporary impacts will involve minimal site disturbance which will be
mitigated within 6 months of starting the project.
The technical evaluation panel (TEP) also considered potential impacts to a high -quality grass, forb, and
sedge community within the project area. The applicant is not proposing to directly impact this community
through ground disturbing activities, rather the TEP considered potential impacts from shading. The TEP
could not definitely show that the panels would result in negative impacts to high quality vegetation.
The project will result in 0.17 acres of permanent wetland impact through the construction of the access
road. The applicant is proposing to replace these impacts through the purchase of 0.34 acres (2:1 ratio)
of wetland credits from wetland bank #1537 in Anoka County.
Based on the information provided in the application and on site visits with the applicant and TEP, I am
recommending approval of the application for the solar project with conditions specified in the attached
Notice of Decision.
Attachments:
Notice of Decision
Project area map
G.7
Building a legacy — your legacy.
Equal Opportunity Employer I wsbeng.com
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Hugo Solar Garden
Project Location
Miles
p () 5
BORO tudy Area
Proposed Project Lease Area
e c o l o g y Delineated Wetland
community Type 2, Wet Meadow
Degraded (Frequent/Recent
Cropping)
Figure 2. Delineated Wetlands.
2-foot contours
Sample Points
_ up
o wet
Hugo Solar Garden
Delineated Wetlands
Miles
S
GENERALNOTES
1. LANDSCAPE CONTRACTOR SHALL INSPECT THE SITE AND BECOME FAMILIAR WITH EXISTING CONDITIONS RELATING TO THE
NATURE AND SCOPE OF WORK.
2. LANDSCAPE CONTRACTOR SHALL VERIFY PLAN LAYOUT AND BRING TO THE ATTENTION OF THE LANDSCAPE ARCHITECT
DISCREPANCIES WHICH MAY COMPROMISE THE DESIGN OR INTENT OF THE LAYOUT,
3_ LANDSCAPE CONTRACTOR SHALL ASSURE COMPLIANCE WITH APPLICABLE CODES AND REGULATIONS GOVERNING THE
WORKAND MATERIALS SUPPLIED.
4. NOTREES OR SHRUBS TO BE PLANTED IN DELINEATED WETLANU. IDENTIFY WETLAND BOUNDARIES PRIOR TO PLANTING.
5. LANDSCAPE CONTRACTOR SHALL VERIFY ALIGNMENT AND LOCATION OF UNDERGROUND AND ABOVE GRADE UTILITIES AND
PROVIDE THE NECESSARY PROTECTION FOR. SAME BEFORE CONSTRUCTION BEGINS.
6. LANDSCAPE CONTRACTOR SHALL REVIEW THE SITE FOR DEFICIENCIES IN SITE CONDITIONS WHICH MIGHT NEGATIVELY
AFFECT PLANT ESTABLISHMENT, SURVIVAL OR WARRANTY, UNDESIRABLE SITE CONDITIONS SHALL BE BROUGHT TO THE
ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO BEGINNING OF WORK
7. LANDSCAPE CONTRACTOR. IS RESPONSIBLE FOR ONGOING MAINTENANCE OF NEWLY INSTALLED MATERIALS UNTIL TIME OF
FINAL ACCEPTANCF BY LANDSCAPE ARCHITECT_ REPAIR OF ACTS OF VANDALISM OR DAMAGE WHICH MAY OCCUR PRIOR TO
FINAL ACCEPTANCE SHALL BE THE RESPONSIBILITY OF THE LANDSCAPE CONTRACTOR.
PLANTING NOTES
S. NO PLANTS WILL BE INSTALLED UNTIL FINAL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA,
B. PROPOSED PLANT MATERIAL SHALL COMPLY WITH THE CURRENT EDITION OF THE AMERICAN STANDARD FOR NURSERY
STOCK, ANSI Z50.1, UNLESS NOTED OTHERWISE, DECIDUOUS SHRUBS SHALL HAVE AT LEAST S CANES AT THE SPECIFIED
HEIGHT. ORNAMENTAL TREES SHALL HAVE NO 'V CROTCHES AND SHALL BEGIN BRANCHING NO LOWER THAN S FEET ABOVE
THE ROOT BALL. STREETAND BOULEVARD TREES SHALL BEGIN BRANCHING NO LOWER THAN V ABOVE PAVED SURFACE.
10, NO PLANT MATERIAL SUBSTITUTIONS WILL BE ACCEPTED UNLESS APPROVAL IS GRANTED BY THE LANDSCAPE ARCHITECT TO
THE LANDSCAPE CONTRACTOR.
11. ADJUSTMENTS IN LOCATION OF PROPOSED PLANT MATERIALS MAY BE NEEDED IN FIELD. LANDSCAPE ARCHITECT MUST BE
NOTIFIED PRIOR TO ADJUSTMENT OF PLANTS.
12, PLANT MATERIALS TO BE INSTALLED PER PLANTING DETAILS.
13, WATER ALL PLANT MATERIAL WTHIN 2 HOURS OF PLANTING. APPLY ENOUGH WATER TO THOROUGHLY SATURATE ALL
PLANTING SOIL.
Coniferous Tree Planting Schedule
Symbol
Quantity
Scientific Name
Cannlon Name
Size
Cont.
Type
PG
158
Pkea gfnuca deesara
Black Hills Spruce
8'
BBB
Single Stem
JV
7B
jhniperxi virginiano
Eastem red cedar
18.
BBB
Single Stem
238
Total
LEGEND
EASTERN RED CEDAR
f��raA�us wgNrierel
BLACK HILLS SPRUCE
l �qb—�
5
SOLAR SITE PLAN
1" = 350' (@ 11X17)
HEREBY CERTIFY THAT THIS. PLAN, SPECIFICATION, OR REPORT
WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND
THAT I AM DULY IC7=NSOFWV
A LED PRESSIONAL 050APE
ARC-IITEGT UNDERTHE LAWS OF THE STATE OF MINNESOTA
�,a
SUBMISSION DATE:
1c-1U2616
Emmons 6 Olivier
R e e E Y r c e ■ , Inc .
051 Hals Aver BB Norlh
w a t e I Oekdels, MN 55128
e c a I o B y Tele= 651.770.8448
co m m u n N y w w w . e o r i n c . c o m
FASTSUN LLC
601 CARLSON PKVVlY, STE 1050
MINNETONKA, MN 55305
Fa$t5un LLC, FASTSUN 4
45°11'26.34"N 92°57'24.44"'N%
7260 165th Street N
Hugo, MN 55038
LANDSCAPE SITE PLAN
a
DFBIGN BY DRAWN BY
BH BH
2
1
BRPI TA M. HANSEN
DATE'. 101c XIS LICENSE# 53W7
EDR PROJECT NO.
1292-MB
STATE PROJECT NO. CITY PROJECT NO.
SHEET 01 OF 023 SHEETS
NO
DATE
BV'
REVISION
Figure 3. Proposed Hugo Solar Garden site array layout with delineated wetland impacts. Pink areas represent panel installation or road impacts in higher quality wetland areas and purple areas indicate panel installation or road
impacts to low quality wetland area. The linear pink and purple areas along the southwest edge are permanent impact associated with the road (grey solid line). Orange "bricked" area is the laydown yard located in upland.
Minnesota Wetland Conservation Act
Notice of Decision
Local Government Unit (LOU) Address
City of Hugo 14669 Fitzgerald Ave. N., Hugo, MN 55038
1. PROJECT INFORMATION
Applicant Name
Chuck Beisner-
Project Name.
Gregoire Solar Site
Date of Application
5/10/18-Initial Application
Application
Number
Sunrise Energy
PID- 1003121230003
6/4/18 Revised
17.13
Ventures
7/6/18-Complete
011371-00
Jason Naber and
10/12/18-Revised
010469-00
Kristine Maurer-
EOR
® Attach site locator map.
Type of Decision:
❑ Wetland Boundary or Type ® No -Loss ® Exemption ® Sequencing
® Replacement Plan ❑ Banking Plan
1 echmcal Evaluation Panel
❑ Approve
SummM (or attach):
and Recommendation (it any)
® Approve with conditions
The TEP has recommended approval in accordance with the conditions outlined below.
2. LOCAL GOVERNMENT UNIT DECISION
❑ Denv
Date of Decision: November 5, 2018
❑ Approved ® Approved with conditions (include below) ❑ Denied
LGU Findings and Conclusions (attach additional sheets as necessary):
BwsR Forms 11-25-09 Page 1 of 4
Jason Naber (EOR) submitted a MN Joint Application on May 10, 2018 on behalf of Chuck Beisner
(Sunrise Energy Ventures) requesting a no -loss, exemption, sequencing, and replacement plan approval.
The initial application was considered complete on July 6, 2018 after the appropriate fees were submitted.
Since the submittal of the original application, a number of revisions have been made to the site layout to
adhere to City of Hugo ordinaces and WCA, while preserving the feasibility of the project. The 60 day
review period was extended for another 60 days to accommodate appropriate review by the TEP.
A level 2 wetland delineation was completed for the western 19.8 acres of the parcel on May 18, 2017 and
approved on September 28, 2017. The wetland delineation resulted in the identification of two (2)
wetlands; a 13.67 acre type 2 wetland (wetland 1) and a separate type 2, 0.19 acre wetland (wetland 2).
Wetland 1 supported a high quality vegetative community within the borders of the basin along with lower
quality vegetation and some invasives. A second level 2 delineation was completed on October 25, 2017
for the eastern 10.4 acres of the parcel. This delineation extended the boundaries of the previously
delineated type 2 wetland (1). This area will not be part of the proposed solar project.
The applicant is proposing to construct a 1 megawatt community solar garden on the site. Construction of
this facility will result in temporary and permanent impacts to wetland 1.
Permanent impacts will result from the construction of a gravel access road off of 165' St. The total area
of permanent impact will be 0.165 acres; 0.15 acres of impact within wetland boundary 01-a and 0.015
acres of impact within wetland boundary 01b.
Avoidance
The applicant has proposed two alternatives to completely avoid wetland impacts; the no -build and and
alternative facility placement. The no -build option was rejected as this would not help meet statewide
initiatives for clean energy. Alternative site placement utilized additonal upland acreage within the eastern
1/3 of the parcel. This option was rejected as the applicant has determined that this acreage is not within
Excel Energy Territory and requests to shift the territory boundary were unsuccessful. The applicant also
included an off -site alternatives analysis. The proposed parcel was the only one in which the landowner
was willing to consider the development of a community solar graden and which contained suitable utility
connections to receive electricity generated from the solar panels.
Minimization
To minmize impacts to wetlands, the applicant sited the access road in the narrowest portion of wetland 1.
Final road layout was influenced by City of Hugo design standards which required the road to be shifted
east to meet setback requirements. The proposed road will conist of gravel (to reduce impervious surface
and the need for additional heavy equipment work which pavement would require) and will be graded to
match preconstruction contours and is also located on an existing berm.
Solar panels will also be installed at the maximum possible height feasible and the array has been
configured to take advantage of as much upland area as possible.
Replacement
After minimization, 0.165 acres of permenant wetland impact will remain for the construction of the access
road. The applicant is proposing to replace these impacts at a 2:1 ratio with wetland creditrs from wetland
bank #1537. This bank is approved (BWSR and USACOE) and holds the correct credits in an amount
sufficient to replace for project impacts. The applicant will be required to purchase 0.34 acres of type 2
wetland credits from bank #1537 to replace for permanent impacts.
BwsR Forms 11-25-09 Page 2 of 4
Exemption 8420.0420 Subp. 6(A)
Solar panels will be installed within the delineated boundary of wetlands 1 and 2 on a rack
system that utilizes driven posts to support the panel. The applicant is requesting an exemption
for the installation of the panel posts based on MN Rule 8420.0420 Subp. 6(A). The applicant
has demonstrated that the project has avoided and minimized wetland impacts to the greatest
extent possible and that less than'/2 acre of wetlands will be impacted.
No -loss 8420.0415 Subp.(A) and MN Rule 8420.0415 Subp. H
Fence posts will be installed within the delineated boundaries of wetlands 1 and 2. The
applicant is requesting a no -loss under the criteria of MN Rule 8420.0415 Subp.(A) as is
supported by MN Rule 8420.0111 Subps. 26 and 32. The applicant is also requesting a no -loss
under MN Rule 8420.0415 Subp. H for temporary impacts associated with ground disturbing
activities from heavy equipment. This project, as proposed, will satisfy the requirements for
no -loss under the MN Rule 8420 sections and subparts referenced above.
The application for sequencing, no -loss, exemption, and replacement for permanent wetland
impacts is approved with the following conditions to protect the high quality vegetative
community, reduce permanent impacts to on -site wetlands, and reduce the loss in the quantity,
quality, and biological diversity of on -site wetlands.
Conditions:
1.) The layout area (shown in the site plan provided with the application and dated 10-10-18)
and delineated wetland boundaries will be clearly marked and communicated to contractors to
avoid heavy equipment operation in any wetland areas outside of the proposed array.
2.) Grading will be minimized to only areas needed to install footings or posts in high quality
wetland; no mass grading.
3.) Ground disturbing activities only to be completed during dormant period (October -March)
and when frost is present at a depth sufficient to minimize soil compaction. Frozen ground
conditions may be enhanced or created by clearing snow from the construction corridors by
plowing. If frost is not present at a depth that will prevent compaction, the contractor will take
precautions that may include the use of mats and/or tracked equipment.
4.) As described in the applicant's permit request, disturbed areas will be restored using a
native seed mix. The seed mix shall be a custom mix that is limited to and includes high
quality native species that are currently found on site.
5.) Panels will be installed no higher than the maximum height as allowed by Hugo City
ordinance, but the distance between the ground elevation and the panel should be maximized to
reduce shading of ground vegetation.
6.) The LGU will be allowed access to the site to inspect the facility and complete vegetation
monitoring surveys to assess changes in the vegetative community as needed during the 25-year
lifespan of the project.
7.) Future maintenance activities may require no -loss approval.
BWSR Forms 11-25-09 Page 3 of 4
For Replacement Plans using credits from the State Wetland Bank:
Bank Account #
Bank Service Area
County
Credits Approved for Withdrawal
1537
7
Anoka
(sq. ft. or nearest .01 acre)
0.34 acres
Replacement Plan Approval Conditions. In addition to any conditions specified by the LGU, the approval
of a Wetland Replacement Plan is conditional upon the following:
❑ Financial Assurance: For project -specific replacement that is not in -advance, a financial assurance
specified by the LGU must be submitted to the LGU in accordance with MN Rule 8420.0522, Subp. 9
(List amount and type in LGU Findings).
❑ Deed Recording: For project -specific replacement, evidence must be provided to the LGU that the
BWSR "Declaration of Restrictions and Covenants" and "Consent to Replacement Wetland" forms have
been filed with the county recorder's office in which the replacement wetland is located.
® Credit Withdrawal: For replacement consisting ofwetland bank credits, confirmation that BWSR has
withdrawn the credits from the state wetland bank as specified in the approved replacement plan.
Wetlands may not be impacted until all applicable conditions have been met!
LGU Authorized Signature:
Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255,
Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as
specified above. If additional details on the decision exist, they have been provided to the landowner and
are available from the LGU upon request.
Name:
Title:
Tony Havranek
Senior Ecologist (WSB & Associates, Inc.), on behalf of the
City of Hugo
Signature
Date:
Phone Number and E-mail:
November 5,
(612)246-9346, tavranek@wsbeng.com
2018
THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT.
Additional approvals or permits from local, state, and federal agencies may be required. Check with all
appropriate authorities before commencing work in or near wetlands.
Applicants proceed at their own risk if work authorized by this decision is started before the time period for
appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be
responsible for restoring or replacing all wetland impacts.
This decision is valid for three years from the date of decision unless a longer period is advised by the TEP and
specified in this notice of decision.
3. APPEAL OF THIS DECISION
Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a petition for
appeal, including applicable fee, within thirty (30) calendar days of the date of the mailing of this Notice to the
following as indicated:
Check one:
❑ Appeal of an LGU staff decision. Send petition ® Appeal of LGU governing body decision. Send
and $ fee (if applicable) to: petition and $500 filing fee to:
Executive Director
Minnesota Board of Water and Soil Resources
520 Lafayette Road North
BWSR Forms 11-25-09 Page 4 of 4
St. Paul, MN 55155
4. LIST OF ADDRESSEES
® SWCD TEP member: Jay Riggs, Washington Conservation District, 455 Hayward Avenue North,
Oakdale, MN 55128 ,iriggskrnnwcd.org
® BWSR TEP member: Ben Meyer, Board of Water & Soil Resources, 520 Lafayette Road N., St. Paul,
MN 55155, ben.meyerkstate.mn.us
® LGU TEP member (if different than LGU Contact): Rachel Juba, City of Hugo, riuba(?ci.hugo.mn.us
Rachel Leitz, City of Hugo, rleitz&ci.hugo.mn.us, Scott Anderson, City of Hugo,
sanderson&ci.hugo.mn.us
® DNR TEP member: Becky Horton, Minnesota Department of Natural Resources, 1200 Warner Road,
St. Paul, MN 55106 becky.hortongstate.mn.us Jenifer Sorensen, MN DNR,
j enifer. sorensengstate.mn.us
❑ DNR Regional Office (if different than DNR TEP member)
® WD or WMO (if applicable): Nick Tomczik, Rice Creek Watershed District, 4325 Pheasant Ridge
Drive, Suite 611, Blaine, MN 55449-4539 ntomczik(c-1�,ricecreek.org
® Applicant (notice only) and Landowner (if different): Chuck Beisner, chuck(ksunriseenrg com Jason
Naber, jnaber@eorinc.com Kristine Maurer, kmaurer@eorinc.com
❑ Members of the public who requested notice: Stephanie Hatten, WSB, shattenkwsbeng com
® Corps of Engineers Project Manager (notice only): Thomas Hingsberger, US Army Corps of
Engineers, thomas.;1 hin sg bergergusace.army.mil,
❑ BWSR Wetland Bank Coordinator (wetland bank plan applications only):
5. MAILING INFORMATION
➢For a list of BWSR TEP representatives, see: www.bwsr.state.nm.us/aboutbwsr/workareas/WCA areas.pdf
➢ For a list of DNR TEP representatives, see: www.bwsr.state.nm.us/wetlands/wca/DNR TEP contacts.pdf
➢ Department of Natural Resources Regional Offices:
NW Region:
NE Region:
Central Region:
Southern Region:
Reg. Env. Assess. Ecol.
Reg. Env. Assess. Ecol.
Reg. Env. Assess. Ecol.
Reg. Env. Assess. Ecol.
Div. Ecol. Resources
Div. Ecol. Resources
Div. Ecol. Resources
Div. Ecol. Resources
2115 Birchmont Beach Rd. NE
1201 E. Hwy. 2
1200 Warner Road
261 Hwy. 15 South
Bemidji, MN 56601
Grand Rapids, MN 55744
St. Paul, MN 55106
New Ulm, MN 56073
For a map of DNR Administrative Regions, see: http://files.dnr.state.mn.us/aboutdnr/dnr®regions.pdf
For a list of Corps of Project Managers, see: www.mvp.usace.army.mil/reug latory/default.asp?pageid=687 or send
to: Dept. of the Army, Corps of Engineers, St. Paul District
ATTN: CO-R, 190 Fifth Street East
St. Paul, MN 55101-1638
➢ For Wetland Bank Plan applications, also send a copy of the application to:
Minnesota Board of Water and Soil Resources
Wetland Bank Coordinator
520 Lafayette Road North
St. Paul, MN 55155
6. ATTACHMENTS
In addition to the site locator map, list any other attachments:
® MN Joint Application signed 5/8/18
BWSR Forms 11-25-09 Page 5 of 4
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: Replacement of Asphalt Patching Trailer
DATE: For the City Council Meeting of December 3, 2018
BACKGROUND
In 2005, the City purchased a 4 ton capacity asphalt patching trailer from Stepp
Manufacturing to assist in the filling of potholes and road patching. This piece of
equipment hauls and heats the asphalt material that is placed in potholes. This piece of
equipment has been in service for 14 seasons and is nearing the end of its useful life.
Staff is looking to replace the trailer and is recommending maintaining the 4 ton
capacity.
The equipment listed on the quote from Stepp Manufacturing has been reviewed with
Finance Director, Ron Otkin.
Public Works staff is seeking Council authorization for the replacement of the existing
2005 trailer. If approved by the City Council, this piece of equipment would be
purchased using a Mn/DOT contract through the Cooperative Purchasing Venture
(CPV) assuring that the City of Hugo will receive the best price available while providing
us with the necessary options to choose from.
DESIRED ACTION
Staff recommends the City Council authorize the purchase of a asphalt patching trailer
as outlined in the quote from Stepp Manufacturing dated November 20, 2018.
TO Tom Smith
PHONE/FAX 651-248-7953
EMAIL tsmith@ci.huRo.mn.us
CONTRACT MN CPV P-961 (5)
COMPANY City of Hugo
ADDRESS
CITY/STATE/ZIP
DATE
11/20/2018
#
SPHD-3.0
EARLIEST•;
TBD Destination
DESCRIPTIONITEM CITY
Stepp Premix Dump Trailer 3.0 CY (4 ton) 1
SALES REPRESENTATIVE
Carl
UNIT TOTALTOTAL
$ 30,586.00
Abbott
$ 30,586.00
Diesel Burner Enclosure
1
475.00
475.00
2 Light LED SYSTEM
1
584.00
584.00
Arrowboard w/SWING mount
1
1,360.00
1,360.00
Compactor Plate Carrier
1
1,559.00
1,559.00
Stainless Steel Tool Holders
3
118.00
354.00
Shovel Cleanign Compartment
1
700.00
700.00
PAINT: HWY ORANGE
HITCH: PINLTE
LIGHT PLUG: 7 ROUND
We are pleased to submit the above quote for your consideration. Should you place an subtotal
order, be assured it will receive our prompt attention. Price does not include local,
state, or federal tax unless otherwise noted.
*Please note: This quote is valid for 60 days from the above date.
There after it is subject to change.
Freight
Total Due
$ 35,618.00
$ 35,618.00
THANK YOU FOR YOUR BUSINESS!
1�iiHCiu
of
P14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300 www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: 2019 Final Budget and Tax Levy
DATE: For the City Council Meeting of December 3, 2018
DESIRED COUNCIL ACTION
Adopt Resolution Approving the General Fund Budget for the 2019 Fiscal Year.
Adopt Resolution Approving Final Tax Levy Payable in 2019.
Adopt Resolution Decertifying Tax Increment District No. 1-1
COMMENTS
On September 6, 2018, the City Council adopted a preliminary 2019 tax levy of $7,083,393.
Washington County has determined that based on their estimate of tax capacity the urban tax rate will
increase to 36.477% of tax capacity (up from 36.330%). As it is the Council's preference that the
urban tax rate remain the same, the Finance Department has prepared two resolutions that will remedy
the situation. The final tax levy resolution is $24,700 less than the preliminary levy. When combined
with a resolution decertifying the Bald Eagle TIF District (adding $86,497 in tax capacity) the urban
tax rate will remain at 36.330% of tax capacity. Said resolutions are attached for City Council
consideration.
Staff feels that the final budget document accurately reflects the true cost of operations and meets the
goals put forth by the City Council concerning spending and taxation levels. As such, the .staff
recommends adoption of the 2019 general fund budget resolution.
ACKNOWLEDGMENTS
The preparation of the budget document on a timely basis could not have been accomplished without
the efficient services of the department heads. I want to express my appreciation to the City
Administrator, Mayor, and Members of the City Council for their interest and support in planning and
conducting the financial operations of the city.
ATTACHMENTS
Resolution Approving the General Fund Budget for the 2019 Fiscal Year
Resolution Approving the Final Tax Levy Payable in 2019
Resolution Decertifying Tax Increment District No. 1-1
2019 Budget Document
RESOLUTION 2018 -
RESOLUTION APPROVING THE GENERAL FUND BUDGET
FOR THE 2019 FISCAL YEAR
BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, Washington County, Minnesota, that the General Fund
budget for the 2019 fiscal year is hereby approved as follows:
ACCOUNT
2019
ACCOUNT
2019
DESCRIPTION
REVENUES
DESCRIPTION
EXPENSES
Property Taxes
$
5,369,026
Mayor and City Council
$
40,414
Non -Levy Related Taxes
$
27,088
Ordinances and Proceedings
$
6,500
Franchise Taxes
$
173,022
City Administration
$
216,096
Penalties & Interest
$
3,470
Audio/Video
$
14,195
Business Licenses
$
18,705
Elections
$
5,750
Non -Business Permits
$
83,428
City Clerk
$
135,167
Fire Insurance Aid
$
85,740
Finance
$
299,175
PERA Rate Increase Aid
$
1,451
Assessor
$
81,280
Fire Training Reimbursement
$
5,000
Legal
$
80,702
State Aid for Street Maintenance
$
193,053
Planning and Zoning
$
267,083
County Recycling Grant
$
30,808
General Government Buildings
$
87,617
Met Council Planning Grant (balance)
$
16,000
Engineering
$
178,851
Charges for Services
$
98,050
Law Enforcement
$
1,113,760
Fines and Forfeits
$
36,115
Fire Department
$
520,233
Investment Earnings
$
17,400
Building Department
$
399,743
Miscellaneous Revenues
$
8,575
Animal Control
$
7,500
Streets and Roadways
$
1,529,896
Total General Fund Revenues
$
6,166,931
Street Lighting
$
161,693
Recycling & Composting
$
20,530
Contributions
$
36,409
Park Maintenance
$
426,707
Park Planning & Programming
$
96,950
Community Development
$
110,282
Firefighter's Relief
$
85,740
Dues and Memberships
$
20,740
Miscellaneous Unallocated
$
24,918
Subtotal General Fund Expenses
$
5,966,931
Flat Tax Rate Stabilization
$
200,000
Total General Fund Expenses
$
6,166,931
Upon roll call, the following members voted AYE:
Upon roll call, the following members voted NAY:
Whereupon said resolution was declared passed and adopted this 3rd day of December, 2018.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
RESOLUTION 2018 -
RESOLUTION APPROVING FINAL TAX LEVY PAYABLE IN 2019
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the following sums of money be levied
for the current year, payable in 2019, upon the taxable property in the City of Hugo,
and certified to Washington County for collection:
Fund
Certified Tax Levy
General Operating
101
$
5,369,026
Park Improvements
225
$
91,521
Fire Relief
226
$
17,115
Equipment Purchasing
403
$
111,879
Capital Improvements
408
$
604,566
Stormwater Improvements
605
$
246,411
Total General Levy
$
6,440,518
Tax Abatement (CSAH 8)
321
$
327,735
Tax Abatement (Parkland Acquisition & Improvements)
322
$
102,795
Total Tax Abatement Levy
$
430,530
Improvements Bonds of 2009 (General Obligations)
316
$
67,883
Improvement Bonds of 2011 (General Obligations)
317
$
63,260
PW Facility Bonds of 2013 (General Obligations)
320
$
56,502
Total Debt Service Levy
$
187,645
Total Certified Tax Levy
$
7,058,693
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 3rd day of December, 2018.
Tom Weidt, Mayor
Michele Lindau, City Clerk
RESOLUTION NO. 2018-
RESOLUTION RELATING TO THE TERMINATION OF TAX
INCREMENT DISTRICT NO. 1-1 AND DIRECTING
DECERTIFICATION THEREOF BY THE COUNTY AUDITOR
WHEREAS, by adoption of a resolution on August 19, 1996 the City of Hugo, Minnesota
(the "City") has heretofore created Tax Increment Financing (Redevelopment) District No. 1-1
(the "District"), and has approved a Tax Increment Financing Plan (the "TIF Plan"), for the
district; and
WHEREAS, the County Auditor of Washington County has certified the original net tax
capacity and the original local tax rate of the District pursuant to the provisions of Minnesota
Statutes, Section 469.177; and
WHEREAS, as of the date hereof, the projects have been completed, all obligations to
which tax increment from the District has been pledged have been paid in full or defeased, and
the City has determined that it is in the best interests of the City to terminate and decertify the
District.
NOW, THEREFORE, BE IT RESOLVED by the City of Hugo, Minnesota that:
(1) Tax Increment Financing District No. 1-1 is hereby terminated as of December 31,
2018.
(2) The Clerk shall provide a certified copy of this resolution to the County Auditor of
Washington County so that the District may be decertified on the books and records
of the County Auditor with no further tax increment from the District being remitted
to the City.
ADOPTED by the City Council of the City of Hugo, Minnesota this 3rd day of December 2018.
APPROVED:
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
December 2018 January 2019
December 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Sa
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Nov 25
26
27
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30
Dec 1
2
3
4
5
6
7
8
7:00pm City Council
Meeting
9
10
11
12
13
14
15
5:30pm Holiday Party
(Hugo Legion)
16
17
18
5:00pm EDA Meets
19
20
21
22
7:00pm City Council
Meeting
7:00pm Parks
630 m BOZA
7:00pm Planning
Commission
23
24
25
26
27
28
29
Christmas
Chri5tma5 Da
S:00pm Burger Night
(Hugo Legion)
30
31
New Years eve
Jan 1, 19
2
3
4
5
Meetings in Green are scheduled/posted meetings. 1 11/29/2018 12:42 PM
January 2019 January 2019 February 2019
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Dec 30
31
Jan 1, 19
2
3
4
5
New Years Da
6
7
8
9
10
6:30pm BOZA
7:00pm Planning
Commission
11
12
7:00pm City Council
Meeting
13
14
15
5:00pm EDA Meets
16
7:00pm Parks
17
18
19
20
21
22
23
5:00pm Burger Night
(Hugo Legion)
24
6:30pm BOZA
7:00pm Planning
Commisison
25
26
MLK Day
7:00pm City Council
Meeting -needs
rescheduled
27
28
29
30
31
Feb 1
2
Meetings in Green are scheduled/posted meetings. 2 11/29/2018 12:42 PM