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HomeMy WebLinkAbout2018.11.05 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Engineer Mark Erichson, City Clerk Michele Lindau October 15, 2018 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on October 15, 2018, as presented. All Ayes. Motion carried. October 17, 2018 Xcel Energy Training Town Grand Opening Petryk made motion, Klein seconded, to approve the minutes for the Xcel Energy Training Town Grand Opening held on October 17, 2018, as presented. All Ayes. Motion carried. October 17, 2018 Lions Park Grand Opening Klein made motion, Miron seconded, to approve the minutes for the Lions Park Grand Opening held on October 17, 2018, as presented. All Ayes. Motion carried. October 22, 2018 “Those Were the Days” Historical Commission Event Miron made motion, Klein seconded, to approve the minutes for the Historical Commission “Those Were the Days” event held on October 22, 2018, as presented. All Ayes. Motion carried. October 26, 2018 NE Metro Groundwater Management Area Meeting Klein made motion, Haas seconded, to approve the minutes for the North and East Metro Groundwater Management Area meeting held on October 26, 2018, as presented. All Ayes. Motion carried. Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, NOVEMBER 5, 2018 – 7 P.M. Hugo City Council Meeting Minutes for November 5, 2018 Page 2 of 6 Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion seconded. Presentation of Donation to the Yellow Ribbon Network – The Fry Group A free BBQ Cookout and Fundraiser was held in Lions Park on September 29, 2018 sponsored by the Fry Group and exp Realty. Monica Fry was at the meeting to present a check to the Yellow Ribbon Network in the amount of $1,542 from donations made during the event. Council Member Haas explained that this was the second time the Fry Group held this event. Approval of the Consent Agenda Petryk made motion, Miron seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek Watershed District and the Rice Creek Watershed District 3. Approve Resolution Approving the Washington County All Hazard Mitigation Plan 4. Approve Auto Dismantling License for Hugo Auto Parts 5. Approve Letter Supporting the Metropolitan Council’s 2019-2020 Clean Water Fund 6. Approve Ordinance and Resolutions Approving PUD, Preliminary, Final Plat, and Development Agreement for The Preserve on Sunset Lake Development 7. Approve Hiring of Kraig Pettee as a New Public Works Worker 8. Approve Hiring of Emily Weber as the New Community Development Assistant 9. Approve Maintenance Agreement for Oneka Parkway Retaining Wall in the Clearwater Cove Development All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution and Letter of Support for Boundary Changes in the Browns Creek Watershed District and the Rice Creek Watershed District At its October 1, 2018, meeting, Council tabled this item at the request of City Administrator Bryan Bear to allow the Rice Creek Watershed District (RCWD) time to properly notify the affected property owners. RCWD had analyzed and identified certain discrepancies in the common boundary between the Brown’s Creek Watershed District (BCWD) and the RCWD. The discrepancies arose because of differences between the boundaries as established by State order and the hydrologic boundaries as determined by modern mapping information. RCWD had conducted hydrologic boundary field investigation in January, 2018, and had developed a Hugo City Council Meeting Minutes for November 5, 2018 Page 3 of 6 revised boundary for inclusion in a petition to the Board of Water and Soil Resources. MN Statute required the petition be approved by the governing body and each watershed district having jurisdiction of the territory proposed to be changed. BCWD had reviewed and agreed with the revised hydrologic and legal boundary changes. The RCWD had requested the City approve a resolution approving the letter of concurrence for changes to the watershed district boundaries. The RCWD Board of Managers held a public meeting on October 24, 2018, where one resident came forward at the meeting with questions on the overall process and her concerns regarding setback/ zoning requirements. RCWD staff and board responded to her questions and no changes were made to the proposed boundary change area. Adoption of the Consent Agenda approved RESOLUTION 2018 – 34 APPROVING LETTER OF CONCURRENCE FOR WATERSHED DISTRICT BOUNDARY CHANGE/ADJUSTMENT. Approve Resolution Approving the Washington County All Hazard Mitigation Plan Washington County Sheriff’s Office Emergency Management staff had completed the most recent update to the Washington County All Hazard Mitigation Plan. The plan update process engaged representatives from cities and townships in hazard mitigation planning to identify risks and vulnerabilities associated with natural and manmade disasters and develop long-term strategies for protecting people and property from future hazard events. After making the required updates to the Washington County All Hazard Mitigation Plan over the past two years, the plan was submitted to Minnesota Homeland Security and Emergency Management and then FEMA for approval. Both agencies reviewed the plan and approved it with no changes required. A FEMA-approved hazard mitigation plan is a condition for receiving certain types of non- emergency disaster assistance, including funding for mitigation projects. Washington County Sheriff’s Office Emergency Management had requested the City approve a resolution approving the Mitigation Plan. To receive any of the funding sources through the County, a local jurisdiction must have submitted a signed resolution to the County for submittal to the State and FEMA. Adoption of the Consent Agenda approved RESOLUTION 2018 – 35 ADOPTING THE WASHINGTON COUNTY ALL-HAZARD MITIGATION PLAN. Approve Auto Dismantling License for Hugo Auto Parts Mike Brant, owner of Hugo Auto Parts at 16615 Forest Boulevard North, had applied for renewal of their Auto Dismantling Facility License, which expired on November 3, 2018. Staff and Washington County conducted an inspection of the property on October 23, 2018 and found the facility to be in compliance with City of Hugo and Washington County code requirements. Adoption of the Consent Agenda approved the Auto Dismantling Facility License for Hugo Auto Parts for two years, to expire on November 3, 2020. Approve Letter Supporting the Metropolitan Council’s 2019-2020 Clean Water Fund Request Council Member Klein had requested this be added to the agenda to approve a letter in support of the Metropolitan Council’s 2019-2020 Clean Water Fund Request. Over the past eight years, Metropolitan Council had received funding from the Clean Water Fund that had helped communities implement projects that help achieve sustainable water supplies through the Water Demand Reduction Grant Program and the Metropolitan Area Water Supply Sustainability Support. The City of Hugo had recently benefitted from such programs by received funding through Metropolitan Council for the Beaver Ponds Water Reuse Project, Water’s Edge Water Hugo City Council Meeting Minutes for November 5, 2018 Page 4 of 6 Reuse Project, and rebate program. Adoption of the Consent Agenda approved the letter supporting the Metropolitan Council’s 2019-2018 Clean Water Fund Request. Approve Ordinance and Resolutions Approving PUD, Preliminary, Final Plat, and Development Agreement for The Preserve on Sunset Lake Development Shlayba, Inc., had requested approval of a PUD, preliminary plat, final plat, and development agreement for the development of 13 single family homes on 136.7 acres to be known as “The Preserve on Sunset Lake” located near the southwest corner of Sunset Lake. The property has existing wetlands but is primarily farm fields with one existing home in the southeast portion of the site. The homes would be located on 5- to 10-acre with most lots located off a cul-de-sac in the center of the site. Each lot would have its own well and septic system on site. The applicant would retain a 27.26-acre Outlot A as open space owned by the Homeowners Association (HOA), dedicate a 0.93-acre Outlot B north of 125th Street to the City for an expansion of an existing City owned park parcel, and a 0.07-acre Outlot C that will provide lake access for Lot 4. The overall density of the project is 1 unit per 10.52 acres. The Planning Commission unanimously recommended approval of the applications to the City Council. Adoption of the Consent Agenda approved ORDINANCE 2018-491 AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED SOUTH OF 125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018 – 36 APPROVING FINDING OF FACT FOR REZONING FOR SHLAYBA, INC. FOR “THE PRESERVE ON SUNSET LAKE” ON PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018 – 37 APPROVING PLANNED UNIT DEVELOPMENT FOR SHLAYBA, INC. FOR “THE PRESERVE ON SUNSET LAKE” ON PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018 – 38 APPROVING PRELIMINARY PLAT FOR SHLAYBA, INC. FOR “THE PRESERVE ON SUNSET LAKE” ON PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET, and RESOLUTION 2018 – 39 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR SHLAYBA, INC. FOR “THE PRESERVE ON SUNSET LAKE” ON PROPERTY LOCATED SOUTH OF 125TH STREET NORTH, EAST OF ILLIES AVENUE NORTH AND NORTH OF 120TH STREET. Approve Hiring of Kraig Pettee as a New Public Works Worker Included in the City’s Water and Sewer Utility budget document is funding for an additional full time Public Works Department position. With the recent increase in development and expansion of the City’s infrastructure system, Public Works staff was being spread thin. Public Works Lead Worker, Mike Loeffler and Public Works Director Scott Anderson had recommended the position be filled prior to the start of winter maintenance activities. For the past three summers, Kraig Pettee had worked for Public Works Department as a seasonal worker and had years of maintenance experience as a maintenance worker for Mn/DOT. This position would be slotted at Pay Grade 5, Step 2, in the 2018 salary matrix. Adoption of the Consent Agenda approved the hiring of Kraig Pettee as a Public Works Maintenance Worker with a start date of November 12, 2018. Hugo City Council Meeting Minutes for November 5, 2018 Page 5 of 6 Approve Hiring of Emily Weber as the New Community Development Assistant At its September 4, 2018, meeting, Council approved the advertisement for a new Community Development Assistant after the resignation of Rachel Leitz. Staff had interviewed eight applicants for the position and selected Emily Weber to fill the position. This position would be slotted at Pay Grade 5, Step 1, in the 2018 salary matrix. Adoption of the Consent Agenda approved the hiring of Emily Weber as the new Community Development Assistant with a start date of November 26, 2018. Approve Maintenance Agreement for Oneka Parkway Retaining Wall with in the Clearwater Cove Development Staff has been working with DR Horton on the construction of a retaining wall on the south end of Oneka Parkway in the Clearwater Cove development. The retaining wall was needed since the grade of the adjacent property to the south is lower that the grade of the development. Staff is comfortable with the design of the retaining wall and would continue to work out technical details with the developer. The maintenance agreement outlined maintenance, liability, and removal requirements. The HOA would be responsible for the maintenance of the retaining wall. Adoption of the Consent Agenda approved the maintenance agreement for the retaining wall at the south end f Oneka Parkway in the Clearwater Cove development. Yellow Ribbon Network Update Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas showed photos of the care packaging event, items sent to the 133rd AirWing deployed in Florida, and the Fairview HealthEast clinics who hold a Halloween candy for books exchange, which was featured on WCCO. Tim Scanlan led the Creekside Villas Homeowner Association at Burger Night where the St. Paul Winter Carnival Royalty were present, who knighted several of the volunteers. The YRN assisted a family who needed money to get home and helped a military widow with yard work. Xcel Energy was working on a grant program to donate to the YRN. Haas was also on KFAN radio talking about the upcoming Welcome Home Pheasant Hunt on December 8, 2018. Board of Canvass on Tuesday, November 13, 2018 City Administrator Bryan Bear reminded Council they had scheduled a meeting as the Board of Canvass for Tuesday, November 13, 2018 at 3:30 p.m. in the Council Chambers. White Bear Chamber Legislative Reception on Tuesday, November 13, 2018 City Administrator Bryan Bear informed Council they had been invited by the White Bear Area Chamber of Commerce to attend the Legislative Reception to be held Tuesday, November 13, 2018, from 5-7 p.m. at the Tria Restaurant in North Oaks. Klein made motion, Petryk seconded, to schedule a meeting to attend the Legislative Reception on Tuesday, November 13, 2018, at the Tria Restaurant. All Ayes. Motion carried. Hugo City Council Meeting Minutes for November 5, 2018 Page 6 of 6 Thank You for Your Service Celebration on Friday, November 16, 2018 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the “Thank You for Your Service” celebration being held at the Hugo American Legion Banquet Hall on Friday, November 16, 2018, from 7-10 p.m. to honor the military, firefighters, police officers, non-profit organizations and volunteers in the community. Adjournment Klein made motion, Haas seconded, to adjourn at 7:26 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk