HomeMy WebLinkAbout2018.09.13 PC MinutesMinutes for the Planning Commission Meeting of Thursday, September 13, 2018
Chair Kleissler called the meeting to order at 7:01 p.m.
PRESENT: Arcand, Derr, Kleissler, Lessard, Tjernlund, Luchsinger
ABSENT: None
STAFF: Rachel Juba, Community Development Director
Pierre Giguere, Community Development Intern
Oath of Office for David Fry
Planning Commissioner David Fry took the Oath of Office at 7:02 p.m. Commissioner Fry was recently
appointed by the City Council as the newest member of the Hugo Planning Commission.
Approval of Minutes for the Planning Commission Meeting of August, 23, 2018
Commissioner Derr made a motion, seconded by Commissioner Tjernlund, to approve minutes for the meeting
of August 23, 2018.
Six Ayes and one abstain by Commissioner Lessard, to approve minutes for the meeting of August 23, 2018.
Motion carried.
Public Hearing for Conditional Use Permit (CUP) for Scott Kersten at 5725 148' Street
Juba introduced the CUP for Scott Kersten for the property located east of Highway 61 and south of 1481h
Street. The property is currently zoned as Central Business (C-1). The CUP will be used for the expansion of a
legal non -conforming use of an automotive sale and repair business. The applicant has applied for a CUP in
order to perform auto sales, auto body repair, and outside vehicle storage. These uses are permitted within the
General Business District (C-2) with approval of a CUP.
Juba also notes that there can be a total of 68 spaces for the property if the applicant chooses to pave and stripe
the gravel parking area located on the proposed property. Juba also lists the CUP requirements which the
applicant must follow. These requirements include the indoor storage of waste containers and adhering closely
to the submitted site plan. Large vehicle haulers will also be prohibited from accessing the property and will not
be allowed to park on the surrounding roads.
Commissioner Arcand asked if the CUP would apply to the property at 5725 148th Street.
Chair Kleissler confirmed that the CUP would apply to the property at 5725 148th Street.
Commissioner Luchsinger requested to know who will be deciding an expansion in parking spaces for the
property.
Juba responds by stating that an expansion in parking spaces on the property would be considered if there was a
complaint about a lack of parking or any other parking complications on the property. Therefore, the City would
be determining if additional parking is needed for the property.
Commissioner Fry asked why the CUP is for wholesale only.
Juba responds by stating that staff catered to CUP to allow wholesale and retail.
Planning Commission
September 13, 2018
Page 2
Commissioner Fry also asks if the fencing around the property will be chain-link or opaque.
Juba responds by saying that the fencing will be chain-link.
Chair Kleissler gave the applicant the opportunity to address the Planning Commission.
Scott Kersten of 16332 Harrow Avenue North, approached the podium. Kersten assures the Commission that
traffic at the property will be much less than the current traffic located at Kersten's other shop location.
Chair Kleissler opens the public hearing at 7:17 p.m.
Chair Kleissler closes the public hearing at 7:17 p.m.
Commissioner Luchsinger makes a motion, seconded by Derr, to approve the CUP.
All Ayes. Motion Carried.
New Business
Giguere introduced the use of an alternate Planning Commissioner. Giguere stated that during the selection
process in which the City Council filled the vacant positions within the various Commissions including the
Planning Commission, there were still some candidates that the Council wanted to keep involved within the
community.
City Council authorized staff to review and possibly revise ordnances and bylaws for each commission to allow
the use of an alternate member. The main purpose of an alternate member would be to fill in for absent
members during regular meetings. Giguere also explains that the alternate member would only be able to vote if
they were filling in for an absent member. The alternate member would sit at the Dias and engage in discussion
with other members. The alternate members would also vote at the same time as the other Commission
members.
Giguere states that staff recommends the Planning Commission allow the revision of the Commission's
ordinance to allow the use of an alternate member.
Commissioner Luchsinger agrees that the use of an alternate member is a good idea.
Commissioner Arcand agrees.
Commissioner Tjernlund makes a motion to approve the revision of the Commission's ordinance with the
condition that staff have the ability to adjust the ordinance to address any technicalities that may arise as a result
of using an alternate Commission member.
Commissioner Luchsinger seconded.
All Ayes. Motion Carried.
Adiournment
Planning Commission
September 13, 2018
Page 3
Commissioner Arcand made a motion, Commissioner Lessard seconded, to adjourn at 7:26 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Pierre Giguere