HomeMy WebLinkAboutPC Packet 09.14.17AGENDA
HUGO PLANNING COMMISSION
THURSDAY, SEPTEMBER 14, 2017
HUGO CITY HALL
7:00 p.m.
A. ROLL CALL (Arcand, Kleissler, Lessard, McRoberts, Tjernlund)
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF MINUTES
1. August 10, 2017
D. PUBLIC HEARING
1. Lakeview Family Dental — 14475 Forest Blvd. N. - Variance
E. NEW BUSINESS
F. OLD BUSINESS
G. ADJOURNMENT
If you need accommodations for the Planning Commission meeting please contact
Rachel Juba at (651) 762-6304 or riuba(&ci.hugo.mn.us, thank you.
Minutes for the Planning Commission Meeting of Thursday, August 10, 2017
Chair, Kleissler called the meeting to order at 7:08 p.m.
PRESENT: Arcand, Kleissler, Lessard, McRoberts, Tjernlund.
ABSENT: Lessard.
STAFF: Bryan Bear, City Administrator
Rachel Juba, Planner
Rachel Leitz, Community Development Assistant
Approval of Minutes for the Planning Commission Meeting of July 27, 2017
Commissioner McRoberts made a motion, seconded by Commissioner Arcand, to approve minutes for the
meeting of July 27, 2017.
All Ayes. Motion carried.
Fable Hill 4th Addition Amendment to the Preliminary Plat and PUD
Juba presented on an application amending the preliminary plat and PUD for Fable Hill 4th Addition. Juba
stated that the requested applications would add three lots to the previous approval. In 2003, the Fable Hill
PUD General Plan was approved allowing 60 lots (14 single family and 46 detached villas) and the proposed
plan now shows 63 lots (9 single family and 54 detached villas). Juba described that 26 of the villa lots have
already been final platted. Juba stated that the revisions to the plan are relatively minor and the plan layout
maintains a development pattern that complies with the approvals for the Fable Hill PUD. Staff recommended
approval of the amendment to the preliminary plat and PUD, subject to the conditions listed in the resolution.
Commissioner Arcand asked if the proposed plan had any revisions to lot widths.
Juba stated that the lot widths have not changed from the previously approved PUD.
Commission McRoberts requested Juba give details on a resident's e-mail that was received.
Juba explained that the Planning Commission received an e-mail from Lee Rodel, 4485 Fable Hill Pkwy.,
requesting the developer to have a construction entrance as this project continues to move forward. Juba stated
that she talked to Mr. Rodel and explained that the developer doesn't own any adjacent property, therefore
having a separate construction access is difficult. Juba described that emergency services has reviewed these
plans and does not see a need for another outlet for these residents.
Chair Kleissler invited the applicant to the podium to speak.
David Hempel, Engineer for the project, approached the podium. Mr. Hempel stated that they were also
forwarded the e-mail from Mr. Rodel. He described the City's guidelines for construction hours and stated that
they also have expectations of their contractors, whom are being monitored to ensure limited impact to
residents.
Commission McRoberts addressed a specific sentence in Mr. Rodel's e-mail describing the developer making a
previous commitments for a separate construction access to this project. Commission McRoberts asked the
applicant if there were any previous commitments for this secondary access.
Len Pratt, developer, approached the podium. Mr. Pratt stated that he does not own or have control over
adjacent properties to be able to have a separate construction access. He stated that he has provided access to
Planning Commission
August 10, 2017
Page 2
these adjoining properties for future development. Mr. Pratt stated that he understands resident's concerns
about traffic and he tries to have most of the construction that requires large trucks/equipment complete their
work within a shorter time frame.
Chair Kleissler opened the public hearing at 7:27 p.m.
Patrick Cahill, 4625 Fable Hill Rd. N., approached the podium. He asked the developer why the plan has a
decreased amount of single family homes and an increased number of villas, how the wetlands were going to be
impacted behind their home, and the timing of the construction of the roads.
Mr. Pratt stated that the wetlands will not be touched. He described the proposed plan and stated he believed
there was a more natural point to break up the villa product from the single family homes. Mr. Pratt stated that
they hope to have pavement and curb installed by October 2017.
Mr. Hempel stated that the plan will be developed in phases, therefore only the phase one roads will be
completed by October 2017.
Darren Carlson, 4633 Fable Hill Rd. N., approached the podium. He stated that Mr. Pratt has done a lot for the
Fable Hill development and community. He stated that there seems to be a lot of unnecessary traffic on his road
because people believe it outlets to Elmcrest. He asked the City if they could look into putting some signage up
stating the road was a dead end.
Juba stated that she would talk to the Public Works department about this concern.
John Devoe, 4736 Preserve Ct. N., approached the podium. Mr. Devoe expressed concerns about speeding and
people running stop signs in the development. He stated that Pratt has done an excellent job in the development
and doesn't believe there is much traffic related to the construction of the homes. Mr. Devoe stated having
more signage, specifically regarding dead ends, may be helpful to residents in the neighborhood.
Matt Christenson, 4653 Fable Hill Rd. N., approached the podium. He stated that he was told that the homes
proposed to be constructed behind him were to be all single family homes. He is concerned that we are
allowing even more villas within the next phase of the development.
Mr. Pratt stated that the proposed plans always had villa homes within the next phase of development. He
stated that there is a large wetland complex the homes that separate the products.
Mr. Christenson stated that it's not the separation of the housing products that's the concern, its more about the
type of neighborhood and believing more families with young children would be moving into this
neighborhood.
Mr. Pratt stated that the market has dictated the product types and he wants to ensure the Fable Hill area
maintains the quality that's currently seen there. He believed to do that, the product type and number has had to
change slightly with demand.
Chair Kleissler closed the public hearing at 7:42 p.m.
Chair Kleissler asked staff how the comments regarding stop signs and signage, specifically the dead end signs,
would be handled by staff.
Planning Commission
August 10, 2017
Page 3
Juba stated that the City has had discussions with the HOA about the stop signs, which were installed after the
development was constructed. She stated that she will talk to the public works department about dead end street
signs.
Commissioner Arcand asked staff what the stop sign discussion involved with the HOA.
Juba stated that concerns were brought up by the HOA that residents were speeding on the roads within Fable
Hill. The City and HOA collaborated and stop signs were installed within the development. One of the issues
seems to be that since the signs were installed after development occurred and weren't planned during the
approval process, residents don't expect stop signs in that area and therefore, are sometimes not abided by.
Commissioner Tjemlund stated he believed the proposed plans are minor adjustments from the previous
approval and has no issues with what is proposed.
Commissioner Arcand agreed.
Commissioner Tjemlund made a motion, Commissioner Arcand seconded, to recommend approval of the
amendment to the Preliminary Plat and PUD for Fable Hill 4th Addition, subject to the conditions listed in the
attached resolutions.
All Ayes. Motion carried.
Comprehensive Plan Update
Mary Matze with Landform Professional Services, the City's contracted Planner, gave an update on the 2040
Comprehensive Plan Update, specifically regarding the land use chapter. Matze gave a background of
discussions surrounding the topic of eastern Hugo and the eastern Hugo open house. She summarized that staff
believed additional info from the feasibility study would be helpful in figuring out if development could occur
in this area in the future. Staff recommended that no changes are made to the current land use plan and the
Planning Commission allow staff to continue to meet with land owners and get a better feel for what eastern
Hugo residents want. Matze then discussed the mixed use land use designation. She stated that staff
recommended evaluating characteristics for each mixed use district to set better parameters for future
development. Matze described the topic of extending services to 165th Street N. She stated that staff
recommended reviewing the land use designations and evaluate timing and feasibility for extending services.
She also stated that staff will be having conversations with the property owners in that area to understand their
position. Lastly, Matze discussed the area of Elmcrest (north of Frenchman Rd.). She stated that staff
recommended reviewing the land use designations and understanding more thoroughly if those are appropriate
with planned upgrades to the roads, future connections, and the Lino Lakes land use plan. Matze concluded by
asking the Commissioners if any additional areas should be studied, if any areas needed to be omitted or if there
were any additional concerns.
Commissioner Arcand asked staff if comments regarding eastern Hugo came from eastern Hugo residents.
Juba stated that the majority of residents in attendance at the eastern Hugo workshop were from eastern Hugo.
She stated that staff focused on getting them to participate in the discussion through individual letters.
Planning Commission
August 10, 2017
Page 4
Commissioner Tjernlund asked for clarification on the options the City has for serving eastern Hugo in the
future and how the Met Council is involved.
Juba stated that the City could utilize the flexible development ordinance if residents in eastern Hugo wanted to
be served with sewer or not. In either case, land would be preserved either for future development or for natural
resources. She stated that staff believed people who attended the eastern Hugo workshop seemed happy with
how things are operating currently, which would mean no changes and a 1 unit per 10 acre density. Juba stated
that staff doesn't believe we have enough information currently to determine if eastern Hugo should be in the
long term sewer service area or not. She described that since the feasibility study was never finished, the City
doesn't know for a fact if it's even reasonable to sewer a part of eastern Hugo. Juba believed it was reasonable
to finish the feasibility study to get more information on the options the City has moving forward.
Commissioner Tjernlund asked if by finishing the study it would give more concrete choices to our residents.
Juba stated that if the study is finished and there is an area that will never be able to be served by sewer, it opens
up conversations with the Met Council about potentially having reduced property sizes in that area.
Commissioner Tjernlund stated that he is glad completing this study will open the door for more answers for
Hugo residents. He then asked staff what the goal was for studying the mixed use areas.
Kendra Lindahl, Planner with Landform, stated that staff hopes to define the potential future uses in these areas
while comparing them with the other surrounding uses. She stated that it is staff's goal for developers and
residents to better understand what they can do with their property.
Matze concluded with describing the next steps with the Planning Commission and reviewing future meeting
dates.
Adjournment
Commissioner McRoberts made a motion, Commissioner Arcand seconded, to adjourn at 8:18 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Rachel Leitz, Community Development Assistant
Agenda Number D 1
CITY OF HUGO COMMUNITY DEVELOPMENT
DEPARTMENT
PLANNING AND ZONING APPLICATION
STAFF REPORT
TO: Hugo Planning Commission
FROM: Rachel Leitz, Community Development Assistant
SUBJECT: Carrell Properties, LLC - Lakeview Family Dental -Variance for
side yard setback located at 14475 Forest Blvd. N.
DATE: September 8, 2017 for the meeting on September 14, 2017
ZONING: Central Business (C-1)
REVIEW DEADLINE: October 29, 2017
1. DESCRIPTION OF REQUEST:
Carrell Properties, LLC is requesting a variance to allow a five foot side yard setback, where
City ordinance requires ten foot setbacks from all property lines, to construct a new
monument sign on the property. The existing monument sign was approved and permitted
in 1993 with a side yard setback of three feet. No variance was required at that time. The
landscaping around the base of the existing sign encroaches onto the neighboring south
property as well as the MnDOT right-of-way. The applicant is proposing to extend the
setback to five feet and is proposing to reduce the non -conformity by accommodating all
landscaping on their own property.
2. LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The City's discretion in approving or denying a variance is limited to whether or not the proposed
project meets the standards in the Zoning Ordinance for a variance. The City has a higher level of
discretion with a variance because the burden of proof is on the applicant to show that they meet
the standards in the ordinance.
Lakeview Family Dental Variance
Page 2
3. ANALYSIS:
A. Surrounding Land Use and Zoning
The surrounding properties are zoned Central Business (C-1) and classified as Mixed Use (MIX)
in the Land Use Plan. The properties are occupied by commercial businesses on a variety of sizes
of properties.
B. Setback Variance
The City Code requires a ten foot setback from all property lines for single tenant monument signs.
The applicant is proposing a side yard setback of five feet.
4. VARIANCE STANDARDS:
The Commission must review the requested variances with the standards outlined in Section 90-
38 of the land use regulations. Staff used these standards to review the variance request and finds
the following:
(1) Law. The variance as requested is permissible by law.
The proposed variance is permissible by law.
(2) Practical Difficulties. The applicant for a variance shall establish that there are practical
difficulties in complying with the provisions of the zoning regulations. The term "Practical
Difficulties" as used in the granting of a variance means:
a. Reasonable Use. The property owner proposes to use the property in a reasonable
manner not permitted by the zoning ordinance and;
The applicant is requesting to construct a new monument sign located on the southwest
corner of the property, adjacent to TH 61.
The applicant is requesting to use the property in a reasonable manner.
b. Unique Circumstances. The plight of property owner is due to circumstances unique
to the property not created by the landowner and;
The required setbacks for single tenant monument signs are set to lessen the visual impact
to adjacent property owners, allow adequate spacing to view business signage, and to
accommodate for a three foot landscaped area around the sign. The property is unique
because of the existing site layout. The distance between the existing driveway and the
south property line makes meeting the required setback difficult, especially to ensure the
property owners are not to impacting sight lines from the driveway onto TH 61. The
property owners are also reducing the non -conformity by increasing the setback and by
2
Lakeview Family Dental Variance
Page 3
accommodating all landscaping on their own property, where currently, it encroaches
onto the MnDOT right -of way and the neighboring property to the south.
c. Character ofNeiahborhood. The variance, ifgranted, will not alter the essential
character of the neighborhood.
Existing businesses in this area were constructed prior to the City's current ordinance for
monument sign setbacks and building setbacks and therefore, do not meet setback
requirements within the City ordinance. In addition, the applicant's existing monument
sign is three feet from the south property line. The variance, if granted, would not alter
the character of the area.
It is in staff's opinion that there are practical difficulties in complying with the ordinance.
(3) Spirit and Intent. The granting of the variance would be in keeping with the spirit and
intent of this chapter and with the policies of the City's Comprehensive Plan.
The requested variance is keeping with the spirit and intent of the ordinance. The intent of the
ordinance is to allow adequate spacing between adjacent properties and a permanent structure, like
a monument sign. The applicant's existing monument sign has been located three feet from the
south side property line since construction. The existing landscaping around the monument sign
encroaches onto the neighboring property and the MnDOT right-of-way. The new sign would
accommodate for all associated landscaping to be within the applicant's property.
It is the staff's opinion that the proposed side yard setback would be keeping with the spirit and
intent of the ordinance.
(4) Prohibited Use. The variance, if granted, shall not have the effect of allowing any use
prohibited in the district.
Construction of a single tenant monument sign is permitted within the City.
(5) Hazard Consideration. The variance, if granted, shall not permit a lower degree of flood
protection than required by this chapter. The variance shall be determined the minimum
necessary, considering the flood hazard, to afford relief, and the variance shall not be issued
within any designated regulatory floodway if any increase in flood levels during the base flood
discharge would result.
The proposed location of the monument sign is not located within a floodplain.
(6) Septic and Well Compliance. The sewage treatment system and water system of the subject
property is in compliance with city and state codes.
The property is served by municipal sewer and water.
3
Lakeview Family Dental Variance
Page 4
S. CONCLUSION:
It's in staff's opinion that the applicant meets all the criteria necessary to approve the
variance request.
6. RECOMMENDATION:
Staff recommends approval of the variance request for a side yard setback of five feet in
order to construct the new monument sign.
ATTACHMENTS:
1. Resolution
2. Location Map
3. Sign Permit/Variance Drawings
N
RESOLUTION 2017 -
APPROVING A VARIANCE FROM THE SETBACK REQUIREMENTS FOR SINGLE
TENANT MONUMENT SIGN FOR CARRELL PROPERTIES, LLC. ON THE
PROPERTY LOCATED AT 14475 FOREST BLVD. N.
WHEREAS, Carrell Properties, LLC has requested approval of a variance to five foot side yard
setback, where City ordinance requires ten foot setbacks from all property lines, to construct a
new monument sign on the property legally described as follows:
See Attached
WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing
on September 14, 2017, and recommends approval and;
NOW, THEREFORE, BE IT HEREBY RESOVLED BY THE CITY COUNCIL OF THE CITY
OF HUGO, MINNESOTA, that it should and hereby does approve the request by Carrell
Properties, LLC for a variance to allow a five foot side yard setback, where City ordinance
requires ten foot setbacks from all property lines based on the following findings:
1. The requested variance is permissible by law.
2. The applicant is requesting to construct a new monument sign located on the southwest
corner of the property, adjacent to TH 61. The applicants request to construct a new
monument sign on site is reasonable.
3. The property is unique because of the existing site layout. The distance between the
existing driveway and the south property line makes meeting the required setback
difficult, especially to ensure the property owners are not to impacting sight lines from
the driveway onto TH 61.
4. Existing businesses in this area were constructed prior to our current ordinance for
monument sign setbacks and building setbacks and therefore, do not meet setback
requirements within the City ordinance. In addition, the applicant's existing monument
sign is three feet from the south property line. The variance, if granted, would not alter
the character of the area.
5. The spirit and intent of the ordinance is to allow adequate spacing between adjacent
properties and a permanent structure, like a monument sign. The applicant's existing
monument sign has been located three feet from the south side property line since
construction. The existing landscaping around the monument sign encroaches onto the
neighboring property and the MnDOT right-of-way. The new sign would accommodate
for all associated landscaping to be within the applicant's property. The proposed side
yard setback would be keeping with the spirit and intent of the ordinance.
Resolution 2017 -
Page 2
6. The variance, if granted, will not allow any prohibited use in the district. Construction of
a single tenant monument sign is permitted within the zoning district.
7. The proposed location of the monument sign is not located within a floodplain.
8. The property is served with municipal sewer and water.
Prior to the issuance of a building permit:
9. The applicant shall submit a sign permit application to be reviewed and approved by
staff.
ADOPTED by the City Council this 18th day of September, 2017.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
f.. I
SIGN PERMIT VARIANCE DRAWINGS
LAKEVI EVV
FAMILY DENTISTRY
Contact: Brianna Braunschweig
Client/Job #: LFDE1000
Sign Owner: Dr. Drew Carrell
bri@imaginalitydesigns.com
Client Name: Lakeview Family Dental
Lakeview Family Dentistry
imagina/ity designs
-
763.545.4123
Project Name: New Logo & Exterior Signage
14475 Forest Blvd. N
6182 Olson Memorial Highway
Project Scope: Monument, address signs
Hugo, MN 55038
Client Contact: Marie Carrell
-- _ - -
Golden Valley, MN 55422
brand enhancing graphic design, signage & wayfinding systems
www.imaginalitydesigns.com
612-384-0761
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NOTES
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%— — Utilltras Bhopn herean are observed. Ex cwWrone were not made
K durir5{g th! process of thit durvey ko Ioco7e undbegrourld utii4itrd
and/or otructures. The locatlun of underground ulilt1we and/1)r
d+ structures may vary from Ictatlons shorn hereon and underground
utilities mnd/or structures may he encountered. fiantoat C,bpher
State Onu Cull Notlficatlon Center at (651) 454-0002 for
verMmtrtn of LItllltr type and freed Iocatlon prrtr to eKtowation-
- This survey was completed December 30TH, 2014, in
the middle of the Knneuota snow/winter season. There
r may be improvements/features in addition to those
t 5howp hereon that were not locate=d due to 9nowee
covt6r_
iiiiu2i) AN CST
—Item 12 qs shown on uchadule 13-2 ip title commitmen
may not be valid, see doturnerit for detbils_
t.;
ACRE LAND SURVEYING; ; ...
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rW.A
- J➢
LAKEVI EW
FAMILY DENTISTRY
m