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Home My WebLink About2019.01.07 CC PacketCITY EST. 1906 •. 00 14669 Fitzgerald Avenue North • Hugo, MN 55038 A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. December 13, 2018 Holiday Parry 2. December 17, 2018 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JANUARY 7, 2019 — 7 P.M. 1. Blanket Presentation to Yellow Ribbon Network 2. Building Annual Report G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Appointment of Becky Petryk as Acting Mayor 3. Approve Appointment of WSB and Associates as City Engineer 4. Approve Appointment of Landform as City Planner 5. Approve Appointment of Johnson & Turner as City Attorney 6. Approve Appointment of Springsted, Inc. as Financial Advisor 7. Approve Appointment of Fire Chief Kevin Colvard as Emergency Management Director 8. Approve Appointment of US Bank as Depository for City Funds 9. Approve Appointment of The Citizen as Official Newspaper 10. Approve Appointments to Hugo Firefighter Relief Association 11. Approve Resolution on Statutory Tort Liability Limits 12. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission and Scott Arcand as Vice -Chair 13. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice -Chair of the Parks and Recreation Commission 14. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission 15. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA 16. Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments 17. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments 18. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2019 19. Approve Purchase of a New Crew Cab Pickup Truck for the Hugo Fire Department to Replace Unit CV2 20. Approve Purchase of a New Crew Cab Pickup Truck for the Hugo Fire Department to Replace Unit U1 21. Approve Lawful Gambling Exempt Permit for Washington County Pheasants Forever 22. Approve Off -Site Gambling Permit for Merrick, Inc at the Hugo American Legion 23. Approve Premises Permit for Merrick, Inc. at the Hugo American Legion 24. Approve Resolution Designating Precinct Polling Places for 2019 25. Approve Reduction in Letter of Credit for Adelaide Landing 26. Approve Reduction in Cash Escrow for Oneka Place 27. Approve Release of Letter of Credit for Fox Meadows 28. Approve Decommissioning Escrow Agreement for Fast Sun4, LLC Regarding the 165th Street Solar Farm 29. Approve Hugo Fire Department Administrative Captain Job Description H. PUBLIC HEARING 1. None Scheduled I. UNFINISHED BUSINESS 1. None Scheduled J. NEW BUSINESS 1. None Scheduled K. VISITOR PRESENTATIONS 1. None Scheduled L. COUNCIL PRESENTATIONS 1. Update on Yellow Ribbon Network M. ADMINISTRATIVE PRESENTATIONS 1. Hugo Fire Department Annual Banquet on Saturday, January 26, 2018 2. Council Meeting Cancelled for Monday, January 21, 2019 3. Council Goal Setting Session on Tuesday, January 22, 2019 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JANUARY 7, 2019 D.1 Approval of Minutes for the December 13, 2018, Holiday Party D.2 Approval of Minutes for the December 17, 2018, City Council Meeting Staff recommends Council approve the above minutes as presented. FA Blanket Presentation to the Yellow Ribbon Network Oneka Elementary school students have made fleece blankets to send to deployed soldiers. The students would like to donate them to the Yellow Ribbon Network to be included in their care packages. Janet Dickinson, 4th Grade Teacher and Building Representative, will be at the meeting to present the blankets to the Yellow Ribbon Network. F.2 Building Annual Report Annually, the Community Development Department compiles information on building permits, planning applications and other activities of the department for prior years. Community Development Assistant Emily Weber will provide this report to Council. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G. 2 Approve Appointment of Becky Petryk as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. On behalf of Mayor Tom Weidt, City staff recommends approval of the appointment of Council Member Becky Petryk as Acting Mayor for the year 2018. G. 3 Approve Appointment of WSB and Associates as City Engineer WSB Engineers has been the City Engineer for the past 15 years. Mark Erichson has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. WSB Engineers is requesting to continue to provide this service to the City at the revised rate schedule as enclosed. City staff recommends approval of the appointment of WSB Engineers and Mark Erichson as the City Engineer for 2019. G. 4 Approve Appointment of Landform as City Planner Kendra Lindahl from Landform has worked over the past 16 years as the City Planner. Landform would like to continue to provide this service to the City at a revised rate schedule. City staff recommends approval of the appointment of Kendra Lindahl as the City Planner/Planning Consultant for the year 2019. G. 5 Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder has served the City with the law firm of Johnson & Turner for the past five years. Johnson & Turner would like to provide legal services to the City at a revised rate schedule. City staff recommends approval of the appointment of David K. Snyder and the Johnson & Turner Law Firm as the City Attorney for the year 2019. G.6 Approve Appointment of Springsted, Inc. as Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team have served the City very well over the years on a wide variety of projects. City staff recommends approval of Paul Steinman, Mikaela Huot, and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2019. G.7 Approve Appointment of Fire Chief Kevin Colvard as Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief has served in this position. City staff recommends the appointment of the Fire Chief Kevin Colvard as the City's Emergency Management Director for 2019. G.8 Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo branch of US Bank. City staff recommends the approval of U.S. Bank -Hugo as the official depository for City funds for 2019. G.9 Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past ten years, the City Council appointed The Citizen as the City's new official newspaper, and The Citizen would like to continue to provide this service at a slightly increased rate. The Citizen is delivered free to over 4,100 households and can be picked up free at 20 locations around town including Festival Foods, Oneka Elementary, and Kwik Trip. City staff recommends Council approve The Citizen as the City's official newspaper for 2019. G. 10 Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo Fire Department Relief Association Board. Council must appoint two elected or appointed members. City staff recommends appointment of Mayor Tom Weidt, with Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex-officio members of the Hugo Fire Department Relief Association Board. G. 11 Approve Resolution on Statutory Tort Liability Limits In the late 1990's the League of Minnesota Insurance Trust required each City that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of coverage purchased. Currently these limits are $500,000 per claimant and $1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits. LMCIT requires each member city to reaffirm their position on an annual basis. Staff recommends Council approve the resolution on statutory tort limits. G.12 Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission and Scott Arcand as Vice -Chair Annually, Council appoints a member of the Planning Commission to serve as the chair and vice -chair. Bronwen Kleissler has been serving as the chair of the Planning Commission since August, 2015, and Scott Arcand has served as vice -chair since February, 2018. Staff recommends Council approve the reappointment of Bronwen Kleissler as the chair of the Planning Commission and Scott Arcand as vice -chair for 2019. G.13 Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice - Chair of the Parks and Recreation Commission Annually, the City Council appoints members of the Parks Commission to serve as chair and vice -chair. Dave Strub has served as chair of the Parks and Recreation Commission since November, 2016, and Cathy Moore-Arcand has served as vice -chair since January 2017. City staff recommends reappointment of Dave Strub as chair and Cathy Moore-Arcand as vice -chair for the Parks and Recreation Commission for 2019. G.14 Approve Appointment of Cynthia Schoonover as Chair of Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the chair of the Commission. Cynthia Schoonover has served as the chair of the Commission since July, 2015. Staff recommends Council approve the reappointment of Cynthia as the chair of the Historical Commission for 2019. G.15 Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Staff recommends Council appoint Mayor Weidt and Council Member Klein to continue to serve as the Council Representatives on the EDA for 2019. G.16 Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed to serve another year on the Board as the City Council Representative. Staff recommends Council approve the reappointment of Tom Weidt as the City Council representative to serve on the Board of Zoning Appeals and Adjustments for another one-year term. G.17 Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments Annually, Council approves appointment of Chair of the Board of Zoning Appeals and Adjustments. Staff recommends Council reappoint Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments. G.18 Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2019 Since July 2013, Companion Animal Control and Otter Lake Animal Hospital have been providing animal control services to the City. Staff recommends continuation of the current contracts with Companion Animal Control and Otter Lake Animal Hospital for 2019. G.19 Approve Purchase of a New Crew Cab Pickup Truck for the Hugo Fire Department to Replace Unit CV2 Included in the City's 2019 Equipment Purchasing Fund is funding for the replacement of the Fire Department's 2008 Chevy Silverado, which is the deputy chief's vehicle. CV2 is used to respond to calls and attend meetings. The 2008 Silverado will be sold and is valued at approximately $12,476.00. The new truck to be purchased is a 2019 Ford F-150 4x4 Crew Cab from Midway Ford through the Cooperative Purchasing Venture at a price of $41,845.76 plus tax and licensing. An additional $14,000.00 will be required to equip the new CV2 with emergency lights, sirens, radios, graphics, and other accessories. Staff recommends council approve the purchase of the new 2019 Ford F-150 4x4 Crew Cab and the related accessories. G.20 Approve Purchase of a New Crew Cab Pickup Truck for the Hugo Fire Department to Replace Unit U1 Included in the City's 2019 Equipment Purchasing Fund is funding for the replacement of the Fire Department's 2006 Chevy Silverado, which is the utility vehicle. U1 is used to respond to medical calls where heavy equipment is not needed for rescue. The 2006 Silverado will be sold and is valued at approximately $11,338.00. The new truck to be purchased is a 2019 Ford F-150 4x4 Crew Cab from Midway Ford through the Cooperative Purchasing Venture at a price of $31,846.92 plus tax and licensing. An additional $8,000.00 will be required to equip the new U1 with emergency lights, sirens, radios, graphics, and other accessories. Staff recommends council approve the purchase of the new 2019 Ford F-150 4x4 Crew Cab and the related accessories. G.21 Approve Lawful Gambling Exempt Permit for Washington County Pheasants Forever Washington County Pheasants Forever, Chapter 0671, is preparing for their Stillwater Area High School/Pheasants Forever fundraiser to be held on February 17, 2019. This requires a Lawful Gambling Exempt Permit to be approved by the City. Staff recommends Council approve the Lawful Gambling Exempt Permit for the Washington County Pheasants Forever. G.22 Approve Off -Site Gambling Permit for Merrick, Inc at the Hugo American Legion Merrick, Inc., is requesting an Off -Site Gambling Permit to conduct Purse Bingo at the Hugo American Legion on January 28, 2019. Staff recommends Council approve the Off -Site Gambling Permit for Merrick, Inc. G.23 Approve Premises Permit for Merrick, Inc. at the Hugo American Legion For the past several months, Merrick, Inc. has been conducting off -site gambling at the Hugo American Legion for Purse Bingo. Merrick and the American Legion would like to continue to do this monthly; however, state statute only allows Merrick twelve Off -Site Permits each calendar year, which prevents them from holding other events if all twelve permits are used for Purse Bingo at the Legion. Merrick is applying for a Premises Permit to allow them to conduct gambling in the form of Bingo at the Legion without the need for the Off -Site Permit. The City needs to approve the Premises Permit application before it is approved by the MN Department of Public Safety, Alcohol and Gambling Control Board. This permit will be accompanied by a lease agreement between the Hugo American Legion and Merrick, which includes a condition that only Purse Bingo will be done at the Legion by Merrick. Staff recommends Council approve the Premises Permit application for Merrick, Inc. to conduct gambling at the Hugo American Legion. G.24 Approve Resolution Designating Precinct Polling Places for 2019 A change made during the 2017 legislative session to State Statute which discusses polling place designations. State law now requires municipalities to designate precinct polling places for all elections for the year by December 31 of the prior year. Staff recommends Council approve the resolution designating the precinct polling places for 2019. G.25 Approve Reduction in Letter of Credit for Adelaide Landing lst Addition Adelaide Landing has had significant work completed to date and the developer is requesting a second reduction in the letter of credit for the lst Addition. The current letter of credit is in the amount of $700,000. Staff has inspected the work completed to date and recommends Council approve the reduction in the letter of credit to $500,000 based on the value of work remaining to be completed. G.26 Approve Reduction in Cash Escrow for Oneka Place Oneka Place has had significant work completed to date, and the developer is requesting an initial reduction in the cash escrow. The current letter of credit and cash escrow for the improvements is in the amount of $1,916,036. Staff has inspected the work completed to date and recommends reducing the cash escrow by $183,000 based on the value of work remaining to be completed. The remaining value of the combined cash escrow and letter of credit for the improvements will be in the amount of $1,733,036. Additional cash escrow remains above and beyond the amount for the improvements and is intended for inspection and engineering services, etc. Staff recommends Council approve the reduction in cash escrow for the Oneka Place development. G.27 Approve Release of Letter of Credit for Fox Meadows Fox Meadows has gone through the warranty period with all necessary punch list items being addressed to the satisfaction of City staff. The $147,900 letter of credit being held in place for the duration of the warranty period can be fully released as outlined in the Development Agreement. Staff recommends Council approve the release of the Letter of Credit for Fox Meadows G.28 Approve Decommissioning Escrow Agreement for Fast Sun4, LLC Regarding the 1651 Street Solar Farm At its October 1, 2018, meeting the City Council approved an Interim Use Permit (IUP) for a solar farm located north of 165th Street North and west of Henna Avenue North. The IUP states that that the applicant, FastSun 4, LLC, shall deposit cash in the amount of $134,267 into an escrow account with the City. The escrow account would be used in the event that the City would need to remove the solar farm and complete site restoration if the applicant fails to do so per its decommissioning plan. If the applicant removes the solar farm per the decommissioning plan, the escrow money would be reimbursed to the applicant. The agreement outlines how the escrow account would be maintained and used. Staff recommends the City Council approves the escrow agreement, subject to City Attorney review and approval. G.29 Approve Hugo Fire Department Administrative Captain Job Description Included in the 2019 budget is a part-time/paid on -call Administrative Captain position for the Hugo Fire Department with an annual salary of $2,750. This will replace the administrative lieutenant position and not create a new position. Fire Chief Kevin Colvard has created a job description for this position and recommends Council approve the Administrative Captain job description. LA Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. M.1 Hugo Fire Department Annual Banquet on Saturday, January 26, 2019 The City Council has been invited to attend the Hugo Fire Department Annual Banquet on Saturday, January 26, 2019. The event will be held at the Hugo American Legion from 6-9 p.m. Staff recommends Council schedule this as a meeting if they wish to attend. M.2 Council Meeting Cancelled for Monday, January 21, 2019 The second Council meeting in the month of January falls on the Martin Luther King Holiday. At the December 17, 2018, meeting, Council cancelled the January 21, 2019 Council meeting. M.3 Council Goal Setting Session on Tuesday, January 22, 2019 The Council has scheduled their annual goal setting session for Tuesday, January 22, 2109. The meeting will take place in the Council Chambers at 5:00 p.m. N. Adiournment 14669 Fitzgerald Avenue North • Hugo, MN 55038 Minutes HUGO CITY COUNCIL MEETING HOLIDAY PARTY THURSDAY, DECEMBER 13, 2018 5:30 P.M. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Staff, Consultants, Commission Members )kilkik The Hugo City Council attended the City of Hugo Holiday Party held at the Hugo American Legion. Approximately 85 people attending including staff, consultants, and commission members. The event began with social hour at 5:30 p.m. followed by dinner at 6:30. Entertainment was provided by DJ Mike Anderson. Respectfully submitted, Michele Lindau City Clerk CITY EST. 1906 •. 00 14669 Fitzgerald Avenue North • Hugo, MN 55038 Call to Order Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, DECEMBER 17, 2018 — 7 P.M. Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, Finance Director Ron Otkin, Community Development Director Rachel Juba, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Minutes for the December 3, 2018 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on November 5, 2018, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion seconded. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Community Development Director Rachel Juba 4. Approve Annual Performance Review for Public Works Worker Ryan McCullough 5. Approve Resolution for Renewal of 2019 Liquor Licenses and Related Licenses 6. Approve 2019 Licenses for Refuse Haulers 7. Approve Resolution Certifying Delinquent Utility Accounts 8. Approve Resolution Establishing Water and Sewer Rates for 2019 9. Approve Ordinance Establishing 2019 Fee Schedule and Publication of Summary Ordinance 10. Approve Renewal of Term for EDA Member Cindy Petty 11. Approve Renewal of Terms for Planning Commissioners Corky Lessard and Kim Luchsinger Hugo City Council Meeting Minutes for December 17, 2018 Page 2 of 9 12. Approve Renewal of Terms for Parks Commissioners David Strub and Roger Clarke 13. Approve Renewal of Term for Board of Zoning and Adjustments Member Maria Mulvihill 14. Approve Renewal of Terms for Historical Commissioner Grace Waugh 15. Approve Amendment to the Personnel Policy for Meal Reimbursement 16. Approve Amendment to the Personnel Policy for Fire Department Conference Pay 17. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve for April 12, 2019 18. Approve Property Line Adjustment for 13530 and 13560 Homestead Ave. N. 19. Approve Property Line Adjustment for 12928 Jody Ave N and 9105 130th St. N. 20. Approve Letter to Washington County Board Recommending Reappointment of John Waller to the Rice Creek Watershed District Board 21. Approve Appointment of Scott Cregan to the Historical Commission All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Over the past 13 years, Scott performed building inspector duties as well as provided coverage for the front counter. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Community Development Director Rachel Juba Rachel Juba was hired as the City's new Associate Planner on January 2, 2007, promoted to Planner in 2010, then Community Development Director in May, 2018. Over the past 12 years, Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Community Development Director Rachel Juba. Approve Annual Performance Review for Public Works Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Public Works Maintenance Worker. Ryan has worked over the past 11 years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Hugo City Council Meeting Minutes for December 17, 2018 Page 3 of 9 Approve Resolution for Renewal of 2019 Liquor Licenses and Related Licenses Staff received the appropriate applications for renewals of liquor, tobacco, and games licenses for 2019 and recommended Council approve the annual renewal of these licenses subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved the RESOLUTION 2018-46 APPROVING 2019 LIQUOR LICENSES & RELATED LICENSES. Approve Resolution for Renewal of 2019 Licenses for Refuse Haulers The City received applications from seven refuse haulers who provide refuse collection and recycling services to Hugo businesses and residents. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. Adoption of the Consent Agenda approved the RESOLUTION 2018-47 APPROVING 2019 REFUSE HAULERS LICENSES. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. Adoption of the Consent Agenda approve RESOLUTION 2018-48 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR COLLECTION. Approve Resolution Establishing Water and Sewer Rates for 2019 Last year, the City Council adopted a resolution approving a pro -forma financial guide for water and sanitary sewer operations and established service rates. The Finance Department was directed to update the financial guide and review service rates on an annual basis going forward. The Finance Director had updated the pro -forma for the 2019 fiscal year and the service rates needed to fund operations. Adoption of the Consent Agenda approved RESOLUTION 2018-49 ADOPTING A PRO FORMA FINANCIAL GUIDE FOR WATER AND SANITARY SEWER OPERATIONS FOR THE 2019 FISCAL YEAR AND ESTABLISHING SERVICE RATES. Approve Ordinance Establishing 2019 Fee Schedule and Publication of Summary Ordinance City staff annually reviews the fee, rates and charges schedule and recommends changes. The Finance Department had reviewed these changes and incorporated them into the fee schedule for 2019. Adoption of the Consent Agenda approve ORDINANCE 2017-492 ADOPTING THE 2019 CITY HUGO FEE SCHEDULE and SUMMARY FOR PUBLICATION. Approve Renewal of Term for EDA Member Cindy Petty Staff had contacted Cindy Petty regarding the expiration of her term as member of the EDA at the end of this year. Cindy indicated she would like to be reappointed to the EDA for another six year term. Adoption of the Consent Agenda approved the reappointment of Cindy Petty to the EDA for a term to expire on December 31, 2024. Hugo City Council Meeting Minutes for December 17, 2018 Page 4 of 9 Approve Renewal of Terms for Planning Commissioners Corky Lessard and Kim Luchsinger Staff had contacted Planning Commissioners Corky Lessard and Kim Luchsinger regarding the expiration of their terms as Commissioners at the end of this year. Both indicated they would like to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the reappointment of Commissioners Corky Lessard and Kim Luchsinger for another four-year term on the Planning Commission to expire December 31, 2022. Approve Renewal of Terms for Parks Commissioners David Strub and Roger Clarke Staff had contacted Parks Commissioners David Strub and Roger Clarke regarding the expiration of their terms as Commissioners at the end of this year. Both indicated they would like to be reappointed to the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Commissioners David Strub and Roger Clarke for a three-year term to expire on December 31, 2021. Approve Renewal of Term for Board of Zoning and Adjustments Member Maria Mulvihill Annually, the Council appoints a resident to serve on the Board of Zoning Appeals and Adjustments. Maria Mulvihill currently served in the position and indicated she would like to be reappointed to serve another one year term. Adoption of the Consent Agenda approved the reappointment of Maria Mulvihill to the Board of Zoning for a one-year term to expire on December 31, 2019. Approve Renewal of Terms for Historical Commissioner Grace Waugh Historical Commissioner Grace Waugh's terms expired at the end of this year. She had indicated a desire to serve another three-year term on the Historical Commission. Adoption of the Consent Agenda approved the reappointment of Grace Waugh for another three-year term to expire December 31, 2021. Approve Amendment to the Personnel Policy for Meal Reimbursement The City's Personnel Policy contained maximum reimbursement levels for meals (breakfast, lunch, and dinner) when an employee's duties keep them away from their home and the corporate limits of the City during normal meal hours. The reimbursement levels stated in the Personnel Policy have not been adjusted since 2011. Staff recommended that the Personnel Policy be changed to state that reimbursement levels will reflect the per diem meal reimbursement rates set forth annually by the U.S. General Services Administration for the corresponding destination city/county and that rates for Minneapolis and St. Paul/Hennepin and Ramsey be included yearly in the salary resolution. Adoption of the Consent Agenda approved the amendment to the Personnel Policy for meal reimbursement. Approve Amendment to the Personnel Policy for Fire Department Conference Pay As a way to encourage attendance at recognized Fire and EMS organization sponsored conferences, the Fire Chief had recommended that current members of the department be Hugo City Council Meeting Minutes for December 17, 2018 Page 5 of 9 compensated for the conferences that they attend. The Minnesota State Fire Chiefs Association, Arrowhead Fire Officers, Duluth Fire Officers, Arrowhead EMS, and Regional State Fire were examples of organizations that sponsor conferences that help keep the department informed of the most recent advances in firefighting and medical techniques, as well as allow members to make important connections with other departments. Fire Chief Kevin Colvard had recommended that each firefighter be paid $125 per day (or a pro -rated portion thereof for less than a full day) for attendance at approved conferences. Adoption of the Consent Agenda approved the amendment to the Personnel Policy for Fire Department conference pay. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve for April 12, 2019 The St. Genevieve's Men's Club was preparing for their Fish Fry Fridays and applied to hold a raffle on April 12, 2018. This required a Lawful Gambling Exempt Permit to be approved by the City Council. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the St. Johns Site of St. Genevieve Church. Approve Property Line Adjustment for 13530 and 13560 Homestead Ave. N. Brian and Janell Wilke, 13530 Homestead Avenue North, and James and June Smith, 13560 Homestead Avenue North, had requested to adjust their common property lines. Both parcels would remain the same size at 12.04 acres and five acres. The property line adjustment complied with all lot size and setback requirements. Adoption of the Consent Agenda approved RESOLUTION 2018-50 APPROVING A PROPERTY LINE ADJUSTMENT FOR BRIAN AND JANELLE WILKE FOR PROPERTIES LOCATED AT 13530 HOMESTEAD AVENUE NORTH AND 13560 HOMESTEAD AVENUE NORTH. Approve Property Line Adjustment for 12928 Jody Ave N and 9105 130" St. N. Debra Orr, 12928 Jody Avenue North, and Shirley Nelson, 9105 130th Street North, had requested to adjust their common property lines to add an additional 6.21 acres to Orr's current 35.25 acre parcel. The Nelson parcel was 19.90 acres and would be reduced to 13.69 acres. The property line adjustment complied with all lot size and setback requirements. Adoption of the Consent Agenda approved RESOLUTION 2018-51 APPROVING A PROPERTY LINE ADJUSTMENT FOR DEBRA ORR FOR PROPERTIES LOCATED AT 12928 JODY AVE N AND 9105 130TH ST N. Approve Letter to Washington County Board Recommending Reappointment of John Waller to the Rice Creek Watershed District Board The term of John Waller on the Rice Creek Watershed District Board was to expire in January, 2019. The Washington County Board selects watershed district managers from lists of nominees submitted by municipalities. Adoption of the Consent Agenda approved the letter to Washington County recommending the reappointment of John Waller to the Rice Creek Watershed District Board. Approve Appointment of Scott Cregan to the Historical Commission Resident Scott Cregan had applied to be on the Historical Commission. There was a vacant term on the Commission expiring December 31, 2018. Adoption of the Consent Agenda approved the Hugo City Council Meeting Minutes for December 17, 2018 Page 6 of 9 appointment of Scott Cregan to the Historical Commission with a three-year term to end on December 31, 2021. Award of Bid for Water Tower #4 City Engineer Mark Erichson provided background on the planning for water towers in Hugo and explained that increased development had created a need for a new tower. This tower would be located behind Well No. 6, and the existing 500,000 gallon water tower at Fenway Avenue and 130th Street would be eliminated in 2020 or 2021. Bids for the Water Tower No. 4 project were received on December 6, 2018. Four bids were received with the low bid being submitted by CB&I, LLC. Bids Ranged from $3,521,000 to $4,021,200. He explained the bidding documents included two alternates. Alternate No. 1 was for the removal of trees as outlined in the construction plans. The Public Works Department had requested this portion not be awarded as part of the construction contract because they intended to complete the work themselves this winter, saving $12,000. Alternate No. 2 was for an alternate integrator. The alternate integrator associated with Alternate 2 is a cost savings of $10,500. Miron made motion, Klein seconded, to award of a contract to CB&I, LLC for the base bid and Alternate 2 in the amount of $3,510,500. All Ayes. Motion carried. Approve Resolution for Bond Reimbursement Federal treasury regulations permit the City to issue bonds after construction begins on Water Tower #4 and use the proceeds to reimburse itself for expenses that have already been paid, subject to certain timelines. To comply with these regulations, the Council needed to approve a bond reimbursement resolution. Passage of this resolution would not require the City to issue bonds, but merely preserves the City's rights to do so. Klein made motion, Petryk seconded, to approve RESOLUTION 2018-52 ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. All Ayes. Motion carried. Update on 130t' Street Improvement Proiect Right -of -Way Acquisition Staff had been preparing construction plans and specifications for the reconstruction of 130th Street from Highway 61 to Goodview Avenue. As part of the design, a roundabout was planned for 130th Street at Flay Avenue along with a pedestrian trail on the north side of 130th Street, and sanitary sewer forcemain upsizing. Easement acquisition needs had been identified in the southeast and southwest quadrants of 130th Street and Flay Avenue to accommodate the construction of this roundabout. Staff had also identified easement needs at the east end of 130th Street to allow for the realignment of 130th Street to connect with Goodview Avenue at a right angle, as the intersection is currently skewed. Temporary easements would be needed for access for construction and the planting of trees to screen the roundabout traffic. Meetings with property owners have been ongoing to identify any concerns they have. The cost of the easements from the property owners totaled $32,600. One parcel belonging to David and Julie Hugo City Council Meeting Minutes for December 17, 2018 Page 7 of 9 Johnson would be $6,650, the parcel belonging to the Beaver Ponds Development would be $8,850, and the parcel owned by Kevin Peltier would be $17,100. Construction would be scheduled for 2019. Miron made motion, Klein seconded, to approve RESOLUTION 2018-53 AUTHORIZING THE OFFER PRESENTATION ON THE PARCELS TO THE PROPERTY OWNERS AND TO ACQUIRE THE PROPERTY AREAS NEEDED EITHER BY NEGOTIATION OR CONDEMNATION FOR THE 130TH STREET PROJECT. All Ayes. Motion carried. Approve Purchase of Aerial Truck for the Hugo Fire Department The City Council had established a committee to evaluate and make recommendations on the purchase of a new aerial truck for the Hugo Fire Department. The Equipment Fund included the purchase of a truck in 2021 when another existing truck would be eliminated from the Fire Department fleet. The Committee had recently located a slightly used aerial truck that is available at a reduced price. Fire Chief Kevin Colvard explained a pumper truck would be taken out of service and this new truck would be a pumper and aerial truck. Mayor Weidt explained one of the goals of the committee was to be willing and able to act if the right vehicle was located. This truck had been used slightly for demos and was brought to the City's attention at the end of November, which was earlier than expected. The Committee recommended the Council approve the purchase of an aerial truck in an amount not to exceed $1.1 million subject to compliance with legal requirements. Weidt made motion, Petryk seconded, to approve the purchase of an aerial truck in an amount not to exceed $1.1 million subject to compliance with legal requirements. All Ayes. Motion carried. Discussion on Rice Creek Watershed District Maintenance of Judicial Ditch 3 RCWD Administrator Phil Belfiori and Engineer Chris Otterness presented to Council information on repairs to Judicial Ditch 3 and Judicial Ditch 2, Branches 1 & 2, located in Hugo. The Rice Creek Watershed District is the drainage authority for these ditches and was considering repairs to be completed in 2019-2020. Belfiori provided background on the Rice Creek Watershed District explaining they manage 120 miles of public ditches and tile systems on behalf of landowners as required by Minnesota law. The repairs are needed so ongoing maintenance is more cost effective. This will also provide predictable drainage and stormwater management for upcoming developments. Belfiori said Hugo is one of the most rapidly growing cities in the state, and this drainage system is critical infrastructure as the sole outlet for the area. He explained the four year repair process began with confirming the "as constructed" profile. Options are being identified to determine what depth the ditches should be repaired to. Meetings will then be held, repair funds will be identified, and if approved, a final report would be done and repairs completed. Otterness talked about things they found when surveying the system and noted there is a substantial amount of development close to the channels of the ditch system, which creates Hugo City Council Meeting Minutes for December 17, 2018 Page 8 of 9 additional challenges when repairing. Trees and brush need to be removed to provide an access corridor for continued maintenance, which accounts for most of the cost. There is heavy vegetation in the channels and substantial amounts of sediments in the ditches. Discussions needed to be had with landowners about the removal of trees and placement of spoiled dirt removed from the ditches. Areas would be smoothed and seeded, and herbicides would be used to prevent tree regrowth. It was the RCWD's recommendation to leave native grasses and not mow, but if landowners wanted to replace turf grass, they would have to do so on their own. The RCWD also needed to discourage landowners from placing objects such as fences and sheds in the drainage system easement. It was their goal to work with the land owners to preserve trees, prevent damage to structures, and still be able to maintain the corridor. Belfiori stated that the RCWD is putting a lot of resources into communicating with landowners and there will be public meetings held during the winter of 2019. It was anticipated construction would begin in 2020. He added that this will be the largest and most costly repair the RCWD has done to date. Council asked about the north end of Bald Eagle Lake, funding for the project, and strategies for keeping the ditch in the repaired condition. Otterness explained there was a gap between the Bald Eagle Lake outlet and the drainage ditch. The DNR has jurisdiction of that public water course, and this creates challenges for completing work there with no right of access. Belfiori explained there was an alternative authority that would allow the district to fund repairs through ad valorem tax money, rather than direct assessment to benefitting landowners, that would require concurrence from the City prior to the District Board of Managers ordering the repair. This would be discussed at a future meeting. Belfiori talked about maintenance of the ditch saying the Board has made sure there was ample resources to inventory and assess the ditch systems, and equipment has been purchased to maintain it. Weidt acknowledged it was an important but painful project for the City, and he stressed the importance of notifying the landowners and working with them. Update on the Yellow Ribbon Network Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. He talked about Red Friday and how volunteers remembered the soldiers by shipping care packages. They have so far shipped over 8,000 pounds in care packages. He showed pictures of the Welcome Troops Pheasant Hunt field sponsors. There were 16 Secret Santa volunteers, and he recognized Excel Energy for helping them receive a grant for $ 4,000. The YRN receive a $400 donation from MN builders Association. Survivor Outreach Services requested funds for a mother and child to travel. Help was requested by a soldier who needed legal representation and a soldier who needed a new bed due to injuries. There will be no Burger Night in December, and he thanked everyone who has helped support the organization. Cancel January 21, 2019 Regular Council Meeting City Administrator Bryan Bear explained the Council's second meeting in January falls on January 21", which is the Martin Luther King Holiday, and offices would be closed. Miron made motion, Klein second, to cancel the meeting on January 21, 2019. All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 17, 2018 Page 9 of 9 Schedule Goal Setting Session for Week of January 22-25 Annually, Council schedules a Goal Setting Session in January to establish goals and on -going priorities for the year. City Administrator Bryan Bear recommended Council select a date to hold the Goal Setting Session. Weidt made motion, Miron seconded, to schedule the annual Goal Setting Session for Tuesday, January 22, 2019, at 5 p.m. All Ayes. Motion carried. Adiournment Klein made motion, Petryk seconded, to adjourn at 8:31 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk City of Hugo Claims January 7, 2019 G. 1 Vendor Invoice Amount Description Department 10,000 Lakes Chapter 2019 $ 95.00 2019 Membership Dues Building Inspections Alex Air Apparatus Inc INV-38316 $ 172.50 Repairs - SCBA Fill Station Fire Dept Alex Air Apparatus Inc INV-38301 $ 1,373.90 Lite Force Plus Helmets Fire Dept Alex Air Apparatus Inc INV-38301 $ 135.99 Nozzle Holder Fire Dept Alex Air Apparatus Inc INV-38301 $ 224.94 Streamlight Survivor Lights & Batteries Fire Dept Alex Air Apparatus Inc INV-38482 $ 282.32 Air Mask Bags Fire Dept Alex Air Apparatus Inc INV-38513 $ 978.00 E-Spot Liteboxes Fire Dept Allstrea_m 15787265 $ 92.16 Fax Lines Administration AnCorn Communications 83920 $ 211.00 Chargers Fire Dept Amt Construction Company Inc 30457 $ 3,091.48 Class 5 Street Dept Aspen Mills 227187 $ 14.85 Name Tag Fire Dept Aspen Mills 227188 $ 14.85 Name Tag Fire Dept Aspen Mills 227189 $ 260,60 Boots, EMS Pants, Belt & Name Tags Fire Dept Aspen Mills 227190 $ 260,60 Boots, EMS Pants, Belt & Name Tags Fire Dept Aspen Mills 227191 $ 260.60 Boots, EMS Pants, Belt & Name Tags Fire Dept Baller, Scott CLAIM $ 48.09 Cell Phone Accessories Building Inspections Bryan Rock Products Inc 32688 $ 7,177,71 1 3/4" Rock Street Dept CC Stitched 12/27/2018 $ 311.00 Safety Gear Public Works Century Link 651 653-1154 $ 58.99 SCADA Lines Water & Sewer Christianson, Paul CLAIM $ 229.96 Cold Weather Gear Street Dept Cintas Corporation November $ 406.66 Cleaning Supplies Various Cintas Corporation November $ 1,378.03 Uniform & Floor Mat Services Various Cintas Corporation November $ 771.85 Supplies & Floor Mat Services Fire Dept Cintas Corporation 5012601711 $ 92.62 First Aid Supplies Public Works Cintas Corporation 5012601711 $ 164.86 First Aid Supplies Gen Gov't Bldgs City of Roseville 225352 $ 865.87 Laserfiche License Administration City of Roseville 225371 $ 677.00 Adobe Volume License Administration City of Roseville 225397 $ 300.00 Application Services -Facility Wi-Fi Various City of Roseville 225397 $ 410.00 Application Services - Virtual Server Various City of Roseville 225488 $ 420,85 December Phone Service Various City of Roseville 225464 $ 5,113.00 December Computer Service Various Clarey's Safety Equipment Inc 180425 $ 184.90 TIC Lanyards Fire Dept Clarey's Safety Equipment Inc 180340 $ 160.00 Calibration of Gas Monitors Fire Dept Close, Debi CLAIM $ 111.99 Meeting Mileage Building Inspections Comcast 12/5/2018 $ 2.25 Business Internet {thru January 14) Fire Dept Core & Main LP J889593. $ 177.53 Watermain Repair Clamps Water Utility Crystal Entertainment 268100 $ 1,200.00 Holiday Party Presentation Unallocated be Lage Landen Financial Services Inc - 61635382 $ 311.37 December Copier Lease Payment Administration Dresser Trap Rock Inc 108975 $ 738.48 3/8" Chips for Snow & Ice Control Street Dept Earl F. Andersen 133811 $ 3,312.00 Street Sign Plates Street Dept Economic_ Development Assn of MN 300001175 $ 295.00 2019 Membership Dues - Rachel Juba Planning & Zoning Emergency Automotive Technologies Inc MP113018-200 $ 206.09 Work Lights -Unit #108 Sewer & Water Emergency Automotive Technologies Inc MP113018-200 $ 156.71 Work Lights for Plow Trucks Street Dept Emergency Automotive Technologies Inc MP113018-200 $ 150.85 Portable LED Work Lights Public Works Emergency Automotive Technologies Inc AW120618-69 $ 561.70 Scene Lights for Plow Trucks Street Dept Emergency Response Solutions 12202 $ 703.29 SCBA Carrying Cases Fire Dept Esch, Brian CLAIM $ 325.00 EMT Refresher (Century College) Fire Dept Esch, Brian CLAIM - - ! $ 64.80 EMT Refresher Course Mileage Fire Dept Fairview Health Services 75000961 $- 82.00 Employment Testing - Emily Weber Community Development Fast Signs of Maplewood EST-4096 $ 50.33 Vinyl Truck Numbers Various Forest Lake Napa - - - November $ 1,742.06 Auto Parts and Shop Supplies Various Gard Specialists Cc Inc 117812 $ - 732.58 Grinding Discs & Wheels Public Works Gene's Disposal Service Inc 335967 $ 1,804.33 October Waste Hauling - PW Facility Public Works Gene's Disposal Service Inc 335967 $ 163.45 October Waste Hauling - Fire Station Fire Dept Gene's Disposal Service Inc 335967 $ 72.98 October Waste Hauling -City Hall Gen Gov't Bldgs Gene's Disposal Service Inc 336514 $ 214.59 November Waste Hauling - PW Facility Public Works Gene's Disposal Service Inc 336514 $ 449.45 November Waste Hauling - Fire Station Fire Dept Gene's Disposal Service Inc 336514 $ 72.98 November Waste Hauling - City Hall Gen Gov't Bldgs Grainger 9025880775 $ 12.05 Hardware Water Utility Grainger 9024961923 $ 241.60 Hose Reels Dept Graphic Resources 63521 $ 474.30 Utility Bill Mailing _Parks Water & Sewer Graphic Resources 63667 $ 95.00 Business Cards - Amber Lozier Finance/Water & Sewer Graphic Resources 63667 $ 115.00 Business Cards- Public Works Public Works Graphic Resources 63667 $ 304.82 Envelopes Public Works Graphic Resources _ 63899 $ 104.10 Business Cards - Emily Weber Community Development Gregoire, Rick - CLAIM $ 46.80 Parts - Unit #ATV1 (Tousley Motorsports) Fire Dept H & L Mesabi 2625 $ 445.92 Parts - Unit #306 Street Dept Hennepin County 3269170 ;_$ 20.00 Notary Filing Fee - Emily Weber Development Home Depot Credit Services 7092077 ' $ 13.90 Batteries -Community Public Works Page 1 City of Hugo Claims January 7, 2019 G . 1 Vendor Invoice Amount Description Department Home Depot Credit Services 2572449 $ 4.62 Hardware Public Works Hugo Feed Mill 60923 $ 11.99 Shop Supplies Public Works Hugo Feed Mill _ 36511 $ 17.99 Tape Measure Building Inspections Innovative Office Solutions LLC IN2309497 $ 232.64 Adding Machine Water & Sewer Innovative Office Solutions LLC IN2309497 $ 106.66 Copy Paper iAdministration Innovative Office Solutions LLC IN2309497 1 $ 85.89 Breakroom Supplies Gen Gov't Bldgs Innovative Office Solutions LLC IN2309497 $ 47,58 Calculator & Coat Hook Community Development Innovative Office Solutions LLC IN2312984 $ 146.56 Desk Pad, Pencils, Appointment Book, Etc Public Works Innovative Office Solutions LLC IN2313913 $ 113.98 W-2 Forms & Envelopes Finance Dept Innovative Office Solutions LLC IN2327932 $ 16.78 Hanging Folders & Desk Cleaner Public Works Innovative Office Solutions LLC IN2340769 $ 23.04 Hanging Folders Public Works Interstate Battery System of Minneapolis 110043759 $ 424.85 Batteries Public Works Jimmy's Johnnys Inc 141969 $ 67.00 Portable Toilet Rental - Compost Site Recycling John Deere Financial P05772 $ 343.23 Parts - Unit #317 Street Dept John Deere Financial P08217 $ 330.92 Parts - Unit #317 Street Dept John Deere Financial P08217 $ 7,76 Parts - Unit #317 Street Dept John Deere Financial P08217 $ (330.92) Parts - Unit #317 (Returnedy Street Dept Johnson/Turner November $ 4,566.00 November Prosecution Fees (Flat Fee) General Legal Johnson/Turner November $ 249.95 November Disbursements (Prosecution Costs; General Legal JohnsonfTumer November $ 1,496.25 November Civil Legal Fees - See Attached Breakdown General Legal Kath Fuel Oil Service Co. 12320094 _ $ 4,428.29 November Unleaded Gas & Diesel Purchases Various Keeprs 387732 $ 85.00 HFD Sweater Fire Dept Knowlan's super Markets Inc 4778 $ 110.18 Meeting Supplies Public Works Knowlan's Super Markets Inc -6050 $ 84.40 Meeting Supplies Fire Dept Landform 28442 $ _ 782.75 2040 Comp Plan Planning & Zoning Landform 28443 $ 258.00 The Preserve on Sunset Lake Deposits Lawson Products 9306338688 $ 191.69 Bulk Hardware Supplies Public Works Lawson Products 93063330§7 $ 391.10 Bulk Hardware Supplies Public Works Lawson Products 9306367785 $ 534.63 Bulk Hardware Supplies Public Works Leadership Growth Groups LLC Registration $ 600.00 Advanced Management Program - Bryan Bear Administration League of MinCities Registran Registration $ MC MA 100.00 MA Workshop - Bryan Bear Administration Loffier Companies Inc 2977352 $ 253.80 December Copier Service Payment Administration Loffier Companies Inc 2977352 $ 90.26 Overage Charges (Color) Administration Lozier, Amber CLAIM $ 7.45 Mileage Finance/Water & Sewer Marco INV5838953 $ 423.88 Quarterly Copier Maintenance Building Inspections Menards 92372 $ 13.54 Tools - Unit #109 Street Dept Menards 92372 $ 13.71 Hardware Water Utility Menards 93356 $ 89.34 Fire Department Open House Supplies Fire Dept Menards 93433 $ 205.76 Heater - Tower No. 3 Water Utility Menards 98417 $ 165.14 Fire Department Supplies Fire Dept Menards 98663 $ 94.77 Pipe & Hardware Public Works Menards 98763 $ 51.77 Hardware & Shop Supplies Public Works Menards 98835 $ 19.99 Shop Supplies Public Works Menards 98845 1 $ 86,48 Driveway Markers Street Dept Menards I. 99811 $ 18.84 Fire Department Supplies Fire Dept Metering & Technology Solutions 13138 $ 2,461.91 Water Meter & Hardware Water Utility _. Minneapolis Concrete Products_ 12(I/2018 $ 220.00 Concrete Curb Stops for Equipment Public Works Minnesota Cleaning Services Inc 0119P01 1 $ 605.00 December Cleaning Service . Gen Gov't Bldgs Minnesota Cleaning Services Inc 0119P02 $ 500.00 December Cleaning Service Public Works Minnesota Cleaning Services Inc 0119P02 $ 225.00 December Cleaning Service ...- Fire Dept Minnesota Cleaning Services Inc 01191003 $ 100.00 December Cleaning Service - Hanifi Parks Dept Minnesota Recreation & Parks Assoc 2019 $ 300.00 Membership Dues - Shayla Denaway Parks Dept MN Fire Service Certification Board 6241 $ 115.00 FFI Certification Exam - Jorgenson Fire Dept MN Fire Service Certification Board 6241 $ 115.00 FFI Certification Exam - Lund Fire Dept MN Fire Service Certification Board 6241 $ 115.00 FFI Certification Exam - Lusk Fire Dent MN Fire Service Certification Board T 6241 $ 115.00 FFI Certification Exam - Olson Fire Dept NIN Fire Service Certification Board 6241 $ 165.00 HazMat Operations - Jorgenson Fire Dept MN Fire Service Certification Board 6241 $ 165.00 HazMat Operations - Lund Fire Dept MN Fire Service Certification Board 6241 $ 165.00 HazMat Operations - Lusk_ Fire Dept MnFIAM Book Sales 2615 $ 320.00 Firefighting Textbooks _ Fire Dept Municipal Code Corporation - 321654 $ 275.00 Annual Administrative Support Fee City Clerk Municipal Code CoNoration_ _ 322609 $ 615.98 Supplement Pages City North Memorial 8885020 $ 396.00 EMR Refresher Course d 18J _Clerk Fire Dept Northern Door Company 63450 $ 217.00 Garage Door Repairs Public Works Northern Door Company ! 63617 $ 1,846.01 Garage Door Repairs Fire Dept Nuss Truck & Equipment 4576087P $ 147.00 Parts - Unitsi2_0_1 & #202 _. Street Dept Olson's Sewer Service Inc 87959 $ 2,223.75 Watermain Repairs - 147th Street/Flay Ave _........... Water Utility Olson's Sewer Service Inc 87911 $ 9,676.12 Culvert Repairs - 125th Street Stormwater Fund Oxygen Service Company 3422674 $ 22.80 Weldinq Su lies Public Works Page 2 City of Hugo Claims January 7, 2019 G. 1 Vendor Invoice Amount Description Department Performance Plus LLC 5227LF $ 770.00 Influenza Vaccinations Fire Deat Performance Plus LLC 5235LF $ 2,904.00 Medical Evaluations, Audiometry & Mask Fittings Fire Dept Performance Plus LLC 5260LF $ 132.00 Medical Evaluation, Audiometry & Fitting - Krieshauser Fire Dept Pioneer Rim & Wheel Co 01BG1864 $ 290.51 Trico View Rain Repellent Street Dept Plant & Flanged Eouipment LLC 0073229-IN $ 29.50 Gaskets - Well No. 5 Water Utility Plant & Flanged Equioment LLC 0073222-IN $ 806.90 10" Pipe - Well No. 5 Water Utility Press Publications 181 $ 205.00 Toy & Food Drive Ad Fire Dept Press Publications 6163282 $ 32.58 Planning Commission Public Hearing Notice Ordinances/Proceedings Rockier Woodworking & Hardware 65233 $ 64.21 Casters for Display Case Historical Commission Sensible Land Use Coalition 2019 $ 250.00 2019 Membership Dues Community Development Signature Lighting Inc 1162 $ 975.00 Streetlight Repairs Street Dept Signature Lighting Inc 1165 $ 495.00 Streetlight Repairs Street Dept Stabner Electric LLC 1200 $ 241.95 Electrical Work - Well No. 6 Water Utility Sun Life Financial January $ 791.60 Disability Premium Finance Dept Synchrony Bank NMOOXZJF7L $ 99.99 Safety Gear - Kraig Pettee Water & Sewer Synchrony Bank NMLEHVKHVM $ 262.97 Cold Weather Gear - Kraig Pettee Water & Sewer Synchrony Bank NMLEHVKKLB $ 169.99 Work Boots - Rick Kieffer Street Dept T-Mobile 870254054 $ 37.82 Cellular Phone Charges Administration T-Mobile 870254054 $ 1,402.37 Cellular Phone Char;4es Various T-Mobile 870254054 $ 109.99 Equipment Purchases Building Inspections Tri-State Bobcat A51467 $ 781.70 Parts - Unit #304 Street Dept Tri-State Bobcat E24876 $ 1,600.00 Chipper Rental (Tree Trimming) Street Dept Tyler Technologies Inc 025-241730 $ 4,218.51 Annual Software Maintenance Various Vincenzo Catering 1650 $ 2,349.45 Holiday Party Catering Unallocated Washington County Sheriff 150248 $ 510,793.36 Police Services July - December 2018 Law Enforcement Weber, Emily CLAIM $ 11.93 Meeting Mileage Community Development Weber, Emily CLAIM $ 20.00 Parking Reimbursement Community Development Winnick Supply 375032 $ 32.40 Shop Tools Public Works W nnic". Supply 375032 $ 29.78 Shop Tools Public Works Winnick Supply 375032 j $ 48.74 Shop Tools Public Works Winnick Supply 375089 _I $ 37.04 Drill Bit & Hardware - Well No. 5 Water Utility Winnick Supply 375089 $ 68.04 Shop Tools Public Works Winnick Supply 375271 $ l29.78) Shop Tools (Returned) Public Works Winnick Supply 375272 $ (68.04) Shop Tools (Returned) Public Works Winnick Supply _ 375272 $ (48.74) Shop Tools (Returned) Public Works Zack's Inc 33248 $ 1,196.69 Shop Towels, Gloves, Shovels, Etc Public Works Ziegler Inc SW200079243 $ 1,290.96 Repairs - Unit #326 Street Dept Total Claims for January 7, 2019 $ 612,379.01 Page 3 JOHNSON/TURNER LEGAL December 12, 2018 City of Hugo Attn: Ron Otkin 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of November 30, 2018. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER Carpenter Property Purchase_ DNR Administrative Appeal General 2018 Prosecution TOTAL NOW DUE: MATTER I.D. SUBTOTAL 12-2359-027 $372.00 _.. _ 18-2359-051 $117.75 18-2359-050 $1,006.50 12-2359-024 $4,805.95 $6,302.20 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSON/TURNER LEGAL David K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206 / Forest Lake, MN55025 / p 651.464.72.92 f 651.464.7348 / johnsonturner.corn FOREST LAKE / LAKE ELMO / WOODBURY / BLAINE / WAYZATA November 26, 2018 " " s ^-' Mr. Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: WSB 2019 Rate Schedule Dear Mr. Bear: V SB is grateful for our relationship with you, your team and community, and we look forward to continuing to build our relationship and support you to deliver your long-range community vision. 2018 has been a transformational year at WSBI We have updated our brand, including a new logo, but it's much more than that. Our rebrand represents the sum of all things WSB--our work, our people, our process —as well as how we sound and look. For the sixth year in a row we have been named a Top Place to Work, helping us retain some of the best talent in the industry. We have a passion for what is possible and are actively working to make that future a reality, you will see that in everything we do with you. There has been significant growth and investment in our Public Engagement services. Our clients are increasingly asking for help to reach, engage with, and inform their communities. Our team has grown to meet this need and provide expert level engagement leading to more informed and satisfied communities. We continue to invest in, and develop, our state -of -the art design services by incorporating leading edge technology like advanced visualization services, more realistic 3D and CAD imaging, innovative GIS capabilities and new methods that incorporate Artificial Intelligence, Augmented Reality and Virtual Reality. In our effort to keep moving forward, we have added additional testing capabilities at our AASHTO certified lab to better address the needs of our clients. Our lab is a premier testing center in the state and able to perform nearly any test. We attached our 2019 Rate Schedule for our typical services for your information. We are committed to providing the highest quality services at a reasonable price. To that end we are proposing an average increase of 2.3% for our 2019 rates. We're thankful for partners like you who have shared in our vision, passion and commitment to your projects. Thank you again for the opportunity to serve you. I would be happy to answer any questions regarding our requested rate schedule changes. Please contact me any time at 651.286.8450 Sincerely, WSB Mark A. Erichson, PE Principal Attachment w LJ r srb 2019 Rate Schedule PRINCIPAL ASSOCIATE SR. PROJECT MANAGER SR. PROJECT ENGINEER PROJECT MANAGER i PROJECT ENGINEER GRADUATE ENGINEER SR. LANDSCAPE ARCHITECT { SR. PLANNER T SR. GIS SPECIALIST LANDSCAPE ARCHITECT) PLANNER GIS SPECIALIST ENGINEERING SPECIALIST SR. ENVIRONMENTAL SCIENTIST ENGINEERING TECHNICIAN i ENVIRONMENTAL SCIENTIST CONSTRUCTION OBSERVER SURVEY One -Person Crew Two -Person Crew Three -Person Crew OFFICE TECHNICIAN $166-$185 $150-$185 $132-$146 $116-$146 $69-$109 $99-$143 $57-$94 $93-$118 $145 $190 $205 $52-$92 wsb Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. Reimbursable expenses include costs asso- ciated with plan, specification, and report reproduction; permit fees; delivery costs; etc. Multiple rates illustrate the varying levels of experience within each category. Rate Schedule is adjusted annually. WSBENG.COM G .y 13 0 L A N D F O R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 December 17, 2018 Rachel Juba Community Development Director 14669 Fitzgerald Avenue North Hugo, MN 55038 RE: 2019 Rate Schedule Dear Ms. Juba, Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Thank you for utilizing Landform to provide planning services for the City. We appreciate your confidence in us and we value our long-term working relationship with the City. We look forward to continuing our work on the 2040 Comprehensive Plan update and providing any necessary planning support to the City in 2019. Landform has a full-time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places. I have attached our municipal rate schedule for 2019. We recognize that we all have budget constraints and this rate schedule includes a small increase that allows us to be competitive with other firms and provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2019 for hourly work performed by Landform on behalf of the City in 2019. We look forward to working with the City of Hugo in 2019 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio -based, client -centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGrez-n® approach to your development challenges from Site to Finish®. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform Kendra Lindahl, AICP Principal Planner Landfarm•, SensiblyGreen' and Site to Fnieh° are registered service marks of Landform Professional Services, LLC. i i 2019 Rate Schedule Professional Services Title Hourly Rates Senior Principal $207 Principal $170 Principal planner* $132 Associate $139 Studio Lead $139 Project Lead/Senior Designer/Senior CAD Manager $139 Planning Lead/Senior Planner $122 Planner III/Designer III/Survey Technician III $98 Planner II/Designer II/Survey Technician II $81 Planner I/Designer I/Survey Technician 1 $71 Survey Lead $139 Senior Surveyor $128 Crew Chief $133 Survey Coordinator $101 Field Technician $59 Construction Administrator III $128 Construction Administrator II $91 Construction Administrator 1 $84 Accounting/Business/Office Lead $79 Office Coordinator $80 Administrative Assistant $61 'Reduced Principal Planner rate for Hugo i i 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Standard Internal reimbursable expenses associated with prints, plots, scanning and mileage are included in our hourly rates. Deliverable plots and prints will be charged at internal rate. 3. Internal reimbursable expenses are priced as follows: Mileage Based on IRS Requirements Plotting on Bond 0.50 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.75 per square foot Color Printing 1.00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam core 25.00 per sheet Scanning 1.50 per scan CD/DVD/Thumb drive 10.00 per cd/DVD/thumb drive 4. External reimbursable expenses shall be billed at cost plus 15%. Rachel Juba December 17, 2018 JOHNSON/TURNER -LEGAL December 17, 2018 Bryan Bear, City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: City of Hugo — 2019 Rate Schedule Dear Bryan: Enclosed, please find our proposal for civil rates. Presently, our billing is at a rate of $135.00 per hour for civil matters and $135.00 as a flat rate for regular meeting attendance (regardless of length). We have been at these rates for many years. We propose that our rate be adjusted as follows: 2018 Rate Civil Hourly Rate: $135.00 Regular Meetings: $135.00 (regardless of meeting length) Thank you for your consideration of this request. Sincerely, JOHNSON/7 NER LEGAL ,fir u� �5v!�dK. Snyder DKS/mah 2019 Rate Civil Hourly Rate: $135.00 Regular Meetings: $150.00 (regardless of meeting length) (-x,5 56 East, Broadway Avenue, Suite 206 / Forest Lake, MN55025 1 p 651.464.7292 f 651.464.7348 / johnsonturnercom FOREST 'LAKE / LAKE ELMO / WOODBURY / BLAINE / WAYZATA �q re=55 Publications - 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: 651-407-1200 • Fax: 651-429-1242 December 4, 2018 Ms. Michele Lindau City of Hugo 14669 Fitzgerald Avenue N. Hugo, MN 55038 Dear Ms. Lindau: The Citizen wishes to be considered as your official newspaper for 2019. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail to - clearly identify them as "Legal Notices." There will be a slight increase in the rate for your legal notices this year due to increased costs of health care and paper. We are asking for $11.19 per column inch, in 7 point type at 9 lines per inch. Our deadline for legal notices is every other Wednesday by 5:00 p.m. for the following Thursday's publication. A schedule will be provided if needed. We always try to accommodate a notice that would be submitted after deadline if we are advised by email and a phone call by the deadline. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. TSi cerely, 1, sa Graber Legal Notice Coordinator LG:ic Misc: Hugo-Citizen-2019.doc Your Best Source For Community Information White Bear Press • Vadnais Heights Press • Quad Community Press • Shoreview Press • The Citizen • The Lowdown • North Oaks News newsCpresspubs.com ppcomp@presspubs.com marketing@presspubs.com ppcirc@presspubs.com Michele Lindau From: Press Publications <ppinfo@presspubs.com> Sent: Thursday, December 27, 2018 4:33 PM To: Michele Lindau Subject: Legal Newspaper Attachments: Citizen Rack Drops.pdf Dear Michele, Thank you for taking the time to meet with me yesterday regarding public notices. On December 20th our print run was 4,023. The Citizen is mailed to 3,311 homes through the USPS. Additionally, more than 700 newspapers are distributed at 20 locations in the Hugo area that are available for readers to pick up, plus our online readers. We reach 100% of the homes in Hugo with our saturation edition. In an effort to communicate with the growing population of Hugo, one recommendation is to include a reference to The Citizen as your legal newspaper with the water bill and city newsletters to let residents know that the print edition of The Citizen is free and delivered to their home. Also, a copy could be included in any welcome packets distributed to residents. The Citizen can also be viewed online at www.readthecitizen.com. Residents can request a free subscription by calling our Circulation Department at 651-407-1234 and leaving their name and address, or by sending an email to ppcirc@presspubs.com. Thank you, Carter Johnson Press Publications 4779 Bloom Avenue White Bear Lake, MN 55110 651-407-1200 www.presspubs.com Citizen - Rack Drops Location Address Citv Festival Foods 14775 Victor Hugo Blvd. North Hugo Kwik Trip 14730 Victor Hugo Blvd. North Hugo Blue Heron Grill 14725 Victor Hugo Blvd. North Hugo American Legion 5383 140a' Street North Hugo Waverly Gardens 5919 Centerville Road North Oaks Kelly's Korner Pub 7098 Centerville Road Hugo Keystone Senior Living 14602 Finale Avenue N. Hugo Hugo City Hall 14669 Fitzgerald Avenue North Hugo Park Dental 14741 Victor Hugo Blvd. North Hugo Dunn Bros. 14775 Victor Hugo Blvd. North Hugo Fairview Clinic 14712 Victor Hugo Blvd. North Hugo Lakes Area Bank 14602 Everton Avenue North Hugo Associated Eye Care 14688 Everton Avenue North Hugo HealthEast Clinic 14688 Everton Avenue North Hugo Oneka Elementary School 4888 Heritage Parkway Hugo Sager's Liquor 14849 Forest Boulevard N. Hugo Centerville Elementary 1721 Westview Street Centerville Centerville City Hall 1880 Main Street Centerville Corner Express 1990 Main Street Hugo Central Middle School 4857 Bloom Avenue White Bear Lake Misc: Citizen Rack Drops.doc Michele Lindau From: Emily <ekunz@pioneerpress.com> Sent: Tuesday, November 20, 2018 9:49 AM To: Emily Kunz Subject: 2019 Legal Notice Publications Hello! We would love to partner with you in 2019 on your public notice publications. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, Washington, and Anoka counties and Western Wisconsin. Our Legal Publication rates for all notices is as follows: $6.00 per column inch for a one-time publication $5.50 per column inch for each additional publication Our circulation for Sunday full run is 202,580. All notices will be published full run. Deadline to submit a notice is 12pm the day prior to the day you'd like your notice to run. Friday at 12pm is the deadline to submit a notice running on Saturday, Sunday, or Monday. All legal notices can be emailed to Emily Kunz at ekun44pioneerpress.com AND legals(a7,)pioneerpress.com. Thank you for considering the Saint Paul Pioneer Press as your official legal newspaper for 2019. Please let me know if you need any additional information. Thank you, Emily Kunz ST. PAUL PIONEER PRESS/ phone 651.228.5328 • fax 651.228.5308 • mobile 651.335.8442 10 River Park Plaza • St. Paul, MN 55107 i t r CITY OF EST. 1906 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits DATE: For the City Council Meeting of January 7, 2019 DESIRED COUNCIL ACTION Adoption of Resolution Not to Waive Statutory Tort Liability Limits HISTORY In the late 1990's the League of Minnesota Cities Insurance Trust (LMCIT) required each city that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. At that time the City Council opted not to waive the statutory limits. LIABILITY IN EXCESS OF THE STATUTORY LIM The City of Hugo does purchase $1 million in excess of the statutory limits because the tort limits either do not or may not apply to the following types of claims: *Claims under federal civil rights laws. *Claims for tort liability that the city has assumed by contract. *Claims for actions in another state. *Claims based on liquor sales. *Claims based on a "taking" theory. Excess liability coverage is important to a small city. If a city ends up with more liability than it has coverage, the city will have to either draw on existing funds or go to its taxpayers to pay that judgment. REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIMITS Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City Council to decide whether or not to waive the statutory limits for those claims that are subject to such limits. Passage of a resolution not to waive the statutory limits provides a written record that the excess liability coverage will only apply to claims that are not subject to tort limits. RECOMMENDATION Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability Limits. ATTACHMENTS Resolution Not to Waive the Statutory Tort Liability Limits RESOLUTION NO.2019 - A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases optional excess liability coverage. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO: 1. The City of Hugo does not waive the statutory tort liability limits. 2. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 7' day of January, 2019. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk CONTRACT FOR ANIMAL CONTROL SERVICES This Agreement, entered into this day of 2019, by and between the City of Hugo, 14669 Fitzgerald Avenue North, Hugo, MN 5 503 8, hereinafter referred to as the "Municipality", and Otter Lake Animal Care Center, 6848 Otter Lake Road, Hugo, Minnesota 55038, hereinafter referred to as "Otter Lake" regarding the provision of animal control services in the City of Hugo. The parties hereto agree as follows: L TERM The term of this contract shall be from January 1, 2019 through December 31, 2019 II. BASIC SERVICES Otter Lake agrees to provide the following services: 1. Shelter for animals on a 24 hour basis for the City of Hugo 2. Animal examinations and veterinary care as required whenever staff is available. 3. Boarding for up to ten (10) days. 4. Euthanasia and disposal of animals if required. 5. Assist in handling animal abuse/neglect cases in cooperation with Municipal officials when necessary III. COMPENSATION 1. Unclaimed Animals — Charges to be paid to Otter Lake by the City of Hugo • $8.00 Admin Fee • $20.00 Daily Boarding fee (up to ten days) • $100.00 Maximum for statutory veterinary services • $25.00 Euthanasia and Disposal Fee • $55.00 Cremation • $50.00 Relocation of animal 2. Claimed Animals — Charges to be paid to Otter Lake by the animal owner • $8.00 Admin Fee • $20.00 Daily Boarding fee (up to ten days) • Actual cost for veterinary services • $150.00 City of Hugo Impound Fee 3. Claimed Animals — Charges to be reimbursed to City of Hugo by Otter Lake 0 $100.00 City of Hugo Impound Fee 4. The Municipality will not be charged those costs recovered from pet owners. 5. Charges for services, shall be paid monthly or within thirty (30) days after submission of the monthly claims by Otter Lake to the Municipality. A copy of the impound sheet(s) shall accompany the monthly claims. IV. COMPLIANCE WITH LAWS In providing all services pursuant to this contract, Otter Lake Shall abide by all statutes, ordinances rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Otter Lake shall comply with all requirements of Minn. Stat. 346.37 and shall indemnify and defendant the City against any claimed violation of that statute, or any other statue, ordinance, rule or regulation pertaining to the services provided by Otter Lake. V. AUDIT DISCLOSURE AND RETENTION OF RECORDS Otter Lake agrees to make available to duly authorized representative of the Municipality and either the legislative auditor or the state auditor for the purpose to audit any books, documents, papers and records of Otter Lake that are pertinent to Otter Lake's provision of services hereunder. Otter Lake further agrees to maintain all such required records for three (3) years after receipt of final payment and the closing of all other related matters. VI. INSURANCE Otter Lake shall purchase, maintain in full force and effect during the term of this Contract the following insurance coverage: 1. WORKERS' COMPENSATION: Coverage at statutory limits as provided by the State of Minnesota. 2. COMPREHENSIVE GENERAL LIABILITY: Coverage shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability. 3. BUSINESS AUTO LIABILITY: Coverage shall have minimum limits of $750,000 per occurrence, combined single limit of bodily injury liability and property damage liability. This shall include owned vehicles hired and non -owned vehicles and employee non - ownership. VII. TERMINATION This Contract maybe terminated by eitherparty,with orwithout cause, upon thirty (3 0) days written notice, delivered by certified mail orin person, to the otherparty. VIII. MODIFICATIONS Any material alteration, modifications or variations of any terms of the Contract shall be valid and enforceable only when they have been reduced to writing as an amendments and signed by the parties. IX. ENTIRE AGREEMENT Itis understood and agreed by the partied that the entire agreement of the parties is contained herein and that the Contract superseded all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between Otter Lake and Municipality . The parties hereto revoke any prior oral or written agreements between themselves and agree that this Contract is the only and complete agreement regarding the subject hereof. CITY OF HUGO LO-M OTTER LAKE ANIMAL CARE CENTER Title: Title: 2-0 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Dave Jensen, Assistant Chief SUBJECT: Approve the Replacement of Fire Department Vehicles CV2 and U1 DATE: For the City Council Meeting of January 7, 2019 DESIRED COUNCIL ACTION Adoption of Consent Agenda Including Authorization for Vehicle Purchases and Related Accessories BACKGROUND Included in the City's 2019 budget is funding for the purchase of two new crew cab pickup trucks for the Fire Department. One of the trucks will replace Unit CV2, a 2008 Chevy Silverado, which is the Deputy Chiefs vehicle. CV2 is used to respond to calls and attend meetings. This truck is being replaced now due to numerous mechanical issues and expensive repairs that were needed to maintain the vehicle. The 2008 Chevy Silverado will then be sold. The blue book value of the 2008 Chevy Silverado is $12,476.00. The other new truck will replace Unit U1, a 2006 Chevy Silverado, which is the Utility vehicle. U1 is used to respond to medical calls where heavy equipment is not needed for rescue. The 2006 Chevy Silverado will then be sold. The blue book value of the 2006 Chevy Silverado is $11,338.00. The trucks being purchased are both 2019 Ford F-150 4x4 Crew Cabs and are being purchased from Midway Ford through the Cooperative Purchasing Venture (CPV), assuring the City a fair and discounted price of $41,845.76 and $31,846.92. An additional $14,000.00 will be needed to get the new CV2 vehicle ready for use, and an additional $8,000.00 will be needed to get the new U1 ready for use. These additional costs include lights, sirens, IPad mount installation, new mobile radios, graphics, etc. The cost for these vehicles are as expected and staff has budgeted appropriately for the replacements. Staff recommends that the City Council authorize the purchase of two 2019 Ford F-150 44 Crew Cab pickup trucks through the State of Minnesota CPV for a price of $41,845.76 and $31,846.92. ATTACHMENTS Price quotes from Midway Ford Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 2019 F-150 4X4- Crew Cab- 6.5' Box XLT Automatic Transmission 40/20/40 Cloth Front Seat Dual Front Air Bags Sync Hands Free AMIFM/CD Player 4-Wheel ABS Brakes Tow Hitch Air Conditioning Tilt Wheel 265/70r17 E AT tires Chrome Grille Power Windows/Locks Travis Swanson 651-343-5212 tswansontrD-rosevil lem idwaAord.com Fax # 651-604-2936 Front Tow Hooks Carpet Floor Covering Chrome Bumper 5.OL V8 Cruise Control Options Code Price Select Exterior Colors Code Select 302A Package 302A $3,997 x Blue Jeans Metallic N1 3.51- EcoBoost 99G 552 x Race Red PQ Cloth 40/console/40 UG 272 x Caribou Metallic LQ Max Trailer Tow 53 1,1 22 x Shadow Black G1 Trailer Tow Mirrors_ 54 253 x Magnetic Metallic J7 XLT Power Equipment Grou 68X 436 x Ingot Silver Metallic UX LED Mirror Spots(Required) 59S 161 x Oxford White YZ x Leer 1 OOXQ with Power Lock 3,1 00 x Extended Service Contracts Cost Select Option Total 9,963 You must have a active FIN code to participate in this purchase contract: FIN code # Purchase Order required prior to or er placement PO # Base Price Totals Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub total per vehicle Number of Vehicles 31,882.76 $9,963.001 $41,845.76 1 Name of Organization Address Grand Total for all units $41,845.76 City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date (Contact's e-mail address and fax # Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 Contract 135738 2019 F-150 4X4- Crew Cab- 6.5' Box Automatic Transmission Air Conditioning AM/FM Radio Matching Full Size Spare Tire 40/20/40 Vinyl Seat Dual Front Air Bags 4-Wheel ABS Brakes Tilt Wheel Travis Swanson 651-343-5212 tswanson(d�rosevillemidwavford.com Fax # 651-604-2936 5.OL V8 Rubber Floor Covering Bumpers w/Rear Step Options Code Price Select Exterior Colors Code Select 101A Package 101A $2,075 x Blue Jeans Metallic N1 (Power Windows, Locks, Mirrors, Cruise, Sync) Race Red PQ x Trailer Tow _ 53A 916 x Caribou Metallic LQ Brake Controler 67T 253 x Shadow Black G1 LED Mirror Spots(Required) 59S 161 x Magnetic Metallic J7 Trailer Tow Mirrors 54Y 364 x Ingot Silver Metallic 0 Rear Defrost(Required) 57Q 203 x Oxford White Privacy ass(Required) 924 $92 x Chrome Package 86A 713 x (Chrome Bumpers, Fog Lights, Aluminum heels Extended Service Contracts Cost Select 7 year/75,000 mile PremiumCare Warranty (Bumper to Bumper) 797,570 Option Total $4,777 You must have a active FIN code to participate in this purchase contract: FIN code # Purchase Order required prior to -order placement PO # Base Price Totals Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub total per vehicle Number of Vehicles 27,069.92 $4,777.00 531,846.92 1 Name of Organization Address Grand Total for all units $31,846.92 City, State, Zip Acceptance Signature Contact Person/ Phone # Print Name and Title Date Contact's e-mail address and fax # G.2-1 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 11/17 Page i of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Washington County Pheasants Forever, Chapter 0671 _ Permit Number: X-03701-17-011 Minnesota Tax ID Federal Employer ID Number, if any: 41-1429149 T Number (FEIN), If any: Mailing Address: Go Mark E. O'Sell, Treasurer, 13827 40th Street North City: Stillwater State: MN Zip: 55082 County: Washington Name of Chief Executive Officer (CEO): Jeff Martin, President CEO Daytime Phone: 651-261-6881 _ CEO Email: xtclaydust@gmail.Wm (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): cooperosell apgmail.com NONPROFIT STATUS Type of Nonprofit Organization (check one): Q Fraternal Religious Veterans Other Nonprofit Organization Attach a copy of gne of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ✓ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organizations name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Sal's Angus Grill Physical Address (do not use P.O. box). 12010 Keystone Ave N, Check one: City: Hugo zip: 55082 County: Washington Township: _ Zip: _ County: _ Date(s) of activity (for raffles, indicate the date of the drawing): February 17 2019 Check each type of gambling activity that your organization will conduct: = Bingo = Paddlewheels = Pull -Tabs a Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. 11/17 LG220 Application for Exempt Permit Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). The application is denied. Print City Name: Signature of City Personnel: COUNTY APPROVAL for a gambling premises located in a township e application is acknowledged with no waiting period. e application is acknowledged with a 30-day waiting period, and allows the Board to Issue a permit after 30 days. ❑fhe application is denied. Print County Name: Signature of County Personnel: Date: I Title: The city or county must sign before submitting application to the Gambling Control Board. Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to thepest of my knowledge. I acknowledge that the financial report will be completed and returned to the Board v5%Nn-)0 d�of th)yWnt dye. Chief Executive Officer's Signature: (Signature must Print Name: Jeff Martin may not sign) Date: December 18, 2018 REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mall application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. II ti fe - efu d bl If th a lication Is raffle one application is required if one or more rae drawings are conducted on the same day. Financial report to be completed within 30 days after the gambling activity is done: A financial report form will be mailed with your permit. Complete and return the financial report form to the Gambling Control Board. Your organization must keep all exempt records and reports for 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). app ca on a (non r n a e). a pp postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150. Make check payable to State of Minnesota. To: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 questions? Call the Licensing Section of the Gambling Control Board at 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this infonnation provided remains private, with the to the Information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opMrtunity employer MINNESOTAi LAWFUL GAMBLING 6/15 Page a of 2 LG230 Application to Conduct Off -Site Gambling No Fee _VRISANIZATION INFORMATION Organtzation Name: Merrickr Inc. License Number•L264 Address: 3210 Labors Road city: Vadnals Heights MN Zip: 55110 Chief Executive Officer (CED) Name: John W. Baricer Daytime Phone: 651-789-4200 _w Gambling Manager Name: Wendy L. Bustti_.�.. Daytime Phone: 651-238-6671 p K3AmEi.IrlG ACTJEYtiY Twelve off -site events are allowed each calendar year not to exceed a total of 36 days. From —LI1 to It 42& Check the type of games that will be conducted: �Raffle E]Pult-Tabs ElBingo ElTipboards F]Paddiewheel 1GiAirIBLIWf"ii P"REM" Name of location where gambling activity will be conducted: Nino American Legion Post 620 Street address and City (or township): 5383 140th Street N. Zip.- 55038 County: • Do not use a post office box. • if no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? Yes If yes, a lease Is not regained. (Eft If no, the lease agreement below must be completed, and signed by the lessor. LEM AGREEMENT FOR OFF-S 'E d4CTMTY (a lease agreement is not regulred for raw _ s Rent to be paid for the leased area. $A __._.., .. (if none, write 00") All obligations and agreements between the organization and the lessor are listed below or attached. • Any attachments must be dated and signed by both the lessor and lessee. • This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. • other temtis, if any: I z Lessor's Signa re jPrint Lessor's Name; COPMNUE TO PAGE 2 Date: LG230 Application to Conduct Off -Site Gambling 6115 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL -- - COUNTY APPROVAL --- for a gambling premises for a gambling premises located within city limits located in a township City Name: _ County Name: Date Approved by City Council: _ _ Date Approved by County Board: Resolution Number: Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: i Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign, applying to conduct gambling activity within the township limits, (A township has no statutoryauthorit to ap prove or deny an application, per Minnesota Statutes 349.213, Subd, 2.) Print Township Name: Signature of Township Officer: (Title: Date Signed: CHIEF EXECUTIVE OFFICER (CEO) ACKNOWLEDGMENT The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as stated in this appliFNlon. 1 g G Signature of CE(O ustbie [ 's signature; designee may_ not sign)- Date Mail or fax to: No attachments required. Minnesota Gambling Control Board Suite 300 South Questions? Contact a Licensing Specialist at 651-539-1900. 1711 West County Road B Roseville, MN 55113 Fax: 651-639-4032 This publication will be made available in alternative format (i.e. large print, braille) upon request Data privacy notice: The information requested on this form (and any If the Board does not issue a permit, all information provided remains attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which I determine your organization's qualifications to be Involved in lawful will remain public. gambling activities in Minnesota. Your organization has the right to refuse to supply the Information; however, if your organization refuses to supply this information, the Board may not be able to determine your Private data about your organization are available to: Board members, Board staff whose work requires access to the information; Minnesota's organization's qualifications and, as a consequence, may refuse to issue a Department of Public Safety; Attorney General; commissioners of permit. If your organization supplies the information requested, the Board Administration, Minnesota Management & Budget, and Revenue; will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies Your organization's name and address will be public Information when specifically authorized by state or federal law to have access to the received by the Board. All other information provided will be private data information; individuals and agencies for which law or legal order about your organization until the Board issues the permit. when the authorizes a new use or Sharing of information after this notice was given; Board issues the permit, all information provided will become public and anyone with your written consent. An equal opportuity employer (,. -.?,s MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page 1 of 2 Annual Fee $150 (NON-REFUNDABLE) REQUIRED ATTACHMENTS TO L6214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. ORGANIZATION INFORMATION Organization Name: Merrick, Inc. License Number: 00264 Chief Executive Officer (CEO) John W. Barker Daytime Phone: 651_ 789-6200 Gambling Manager: Wendy L• Busch - - Daytime Phone: 651-23876871 GAMBLING PREMISES INFORMATION - - - Current name of site where gambling will be conducted: __" J i .Ii`'.r' i Cct- i !r —i' = l 01,1 A 1, � � 2-0 List any previous names for this location: r — Street address where premises is located: (Do not use a P.O_ box number or mailing address.) City: OR Township: County: Zip Code: Does your organization own the building where the gambling will be conducted? F]Yes El No If no, attach L6215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Yes No ❑Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs ;[are ± played. Has your organization previously conducted gambling at this site? �-s ❑No Don't know Orr6i" GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: TCF/ P pk 5 C n k N i dkyn' Bank Account Number: 2865541070/3163526 0 Bank Street Address; 8Tamarack Village 3S� "�� Woodbu � f s. 01" .F 110 City: rY State: MN Zip Code: 55125 ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES Address (Do not use a P.O. box number): City: State: Zip Code: 3210 Labore Road Vadnais Heights MN 55110 3700 Highway 61 N. White Hear Lake MN 55110 MN LG214 Premises Permit Application 6/15 Page 2 of 2 C ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION I CITY APPROVAL I for a gambling premises located within city limits City Name: _ ____ __. Date Approved by City Councli: 'Resolution Number: (If none, attach meeting minutes.) Signature of City Personnel: Title: _ Date Signed f Local Unit of government must sign. I I ACKNOWLEDGMENT AND OATH 1. I hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. 2. The Board and its agents, and the commissioners of revenue and public safety and their agents, are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. 3. I have read this application and all information submitted to the Board is true, accurate, and complete. 4. All required information has been fully disclosed. 5. I am the chief executive officer of the organization. Signature of COUNTY APPROVAL for a gambling premises located in a township County Name: Date Approved by County Board: _ Resolution Number: (If none, attach meeting minutes.) Signature of County Personnel: Title. Date Signed: TOWNSHIP NAME: Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Titre: _ Date Signed: 6. I assume full responsibility for the fair and lawful operation of all activities to be conducted. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. 8. Any changes In application information will be submitted to thi Board no later than ten days after the change has taken effect. 9. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 10, I understand the fee is non-refundable regardless of license approval/denial. (designee may not sign) i Date Data privacy notice: TheZriformatii?iari2quested on this information when received by the Board. Minnesota's Department of Public Safety, form (and any attachments) will be used by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the Board issues the permit. When the Board issues the permit, all information Budget, and Revenue; Legislative Auditor, national and international gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not issue a permit, all information court order; other individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to issue a permit, if your organization address which will remain public. Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will'be public work requires access to the information; anyone with your written consent. This form will be made available in alternative format, i.e. large print, braille, upon request. by/IO/`Lt91b 12:141-M b51Zn%4.14 rlugo Legion rosL uzu rK%3r- utrrij MITNNESOTA LAWFUL GAMBLING I4G215 Lease for Lawful Gambli Von: Inc. 3210 Labore Woad Name of leased Premlims: A2nerican Legion Post 620 Of Legal Owner: v)ifriC�Le- ,0, Ns (,sap Nome of Lemr (if 6an%e as legal owner, write "SAKE'): ClW: applicable item: New or amended lease. E1fbctive date: of the change. N W1f owner. Effective date. LLJ Pull-Tatj-; (pap -r ) 0 Putt Taus (paper) with dispensing device �✓ Bar Bingo FlBingo l' Tipboards Paddlewheel Paddlewheel with table Activity 611S Page 1 of 2 Ucen5e/SlEe Number. Daytime Phone: 00264 _ .. - 661 789 6200 City; State; Zip: Vadnais Heights MN 55110 Street Address: 5383 140th Sheet N. State. Zip: Daytime Phone: MN 55038 6512&5-1432 Busines%fStreet Address: 5-3 B13 1140 41- 5-1*-cet-.Y State: z7p: Oaytinte Phone: _ �_ S 5'03 $' 6S!-ass-1+13a Address: State: zip: -- - Daytime _ Submit changes at least ten days before the effective date Submlt new lease within ten days after new ies5ur assume:-, ownership. Electronic Pull -Tabs Electronic tinked Bingo Electronic games may only be conducted: 1_ at a premises licensed for the on -Sale of Intoxicating liquor or the on-sa)e of 3.2% malt beverages; or 2. at a premises where bingo is conducted as t'he•primary business and has a sealing capacity of at least 100. BW7 1Nt1PERATiON;• Same orall sales of gambling equfpmant are•conducted'byan eihpioyee/>rolunteer.o 'eJlc rlsed dig�nizanpil•at #tte•leased'prrmi es�'" : . ' .. .. . AtLL GAMES, Including electronic games: Monthly rent to be paid: - _ 0A, riot to exceed 10% of gross profits for that month. . Total rent paid from all organizations for only booth operations at the leased premises may not exccledri,750. • The rent cap floes not include BAR OPERATION rent for electronic games conducbkd by the lessor. ' .� Bi9if`QPIERA?IOtM NI•saleS of gamtding.equl'pment'cor►ducted by Me lessor or. Ie5soH5 e Pt fCTROfiIiC 6AAiES: Monthly rent to be paid: (a %, not to exceed 15% of the gross profits for that month from elt o ecnic pull -tab games and electronic linked bingo games_ ALL OTHER GAMES: Monthly rent to be paid: -.C)—W., not to exceed 20% of gross profits from all other forms of lawful gambling. . • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation *1,750 cap. I I Bingo rent is limited to one of the following; • Rent to be paid: _ -ice% ��,, not to exceed 10% of the monthly 9. praflt from all lawful gambling activities held during bingo Occasions; excluding bar bingo. • Rate to be paid: $ 0100 per square Fom not to exceed 1.10Wof a comparable cost per square foot for leased space, as approved by the director of the Gamb)ln9 Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable Costs to be paid by the organization to the lessor. Rent may not be paid far tsar bgargo. a • ��arngo does rat include bingo games finked to outer permitted premises, jThe lease may be terminated by either party with a written 30 day notice. Other terms: t77! 10/ HU90 Legion t-05L bZU t'Atall Uzi en LG215 Lease for Lawful Gambling Activity I;ORGS Tom' The term of this agreement will be Concurrent with the premises issued by 6/15 Page Z of 2 Other Prohibitions: The lessor will not impose restrictions an ct permit the Gambling Control Board (Board)_ the organi2atlon iA ith respect to providers (di`rtTibutar linked fj l14anagament: The owner of the premises or the lessor will not bingo game provider) of gambling -related equipment and ser- vices or In the use of net profits for lawful I rtianage the conduct of lawful gambling at the premises. The cirganization may not conduct any activity on behalf of the lessor purposes. The lessor, the lessors immediate Family, any person residing in on the leased premises, Partiei the same residence as the lessor, and any agents or employees of the lessor will not require the organization potion $s Players Prohibited: The lessor will not ar- Y p ticipate directly or Indirectly as a player In any lawful to perform any action that world violate statute or rule. The le-SaOr must not gambling conducted on the premises. The lessor's immediate Family and any agents modify or terminate this lease in whole or in part due the lessor's violation of this provision. Xf there is or gambling employes of the lessor will not partici- as players in the conduct of lawful gambling on the a disputeta5 to whether a violation occurred, the lease will remain in effect Pend- premix- es, eycept as authorized by Minnesota Statutes. Section 349. iBi. ing ing a final determination by the Compliance Review Group (CRG) of the Board. The tensor agrees to arbitration Illegal Gambling: The lessor is aware of when a violation of this provision is alleged. The arbitrator shall be the CRG. the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota I Access to permitted Premises: Consent is given to the Board and Its agents, the commissioners of revenue and public safety Rules 7865.0220, Subpart 3. in addition y the 80arti may authorize the organization and their agents, and law enforcement 999 personnel to enter and Inspect the permitted to withhold rent for a period of up to 90 days if the Board determines that illegal premises at any reasonable time during the; business hours of the fessor. The organization has access to the gambling occurred on the remises Or or that the lessor or its employees participated In the illegal during any time reasonable and when necessary for the Conduct of lawful gambling. gambling or knew of the gambling and did not take prompt action to stop the gambfin Lessor Rsc rds g- ntinued tenancy of the organiza- The Non is authorized without payment of rent during the time period o . lesser must maintain a r000rd of all money received from the organization, and make the remny determined by the Board for violations of this provision as authorized by Minnesota Statutes, Section 349.18, Subd, x(a), available to the Board and Its agents, and the commissioners of revenue and public safety and their agents upon demand. TO the best of the lessor's knowledge, the lessor affirms that any4racers The must be maintained Far 3-1/2 years, and all game$ or devices located on the premises are not being used, and are not capable of being used, in a manner that i ReO AII-indusive: Amounts paid as rent by the organization (to the lessor are all-inclusive. No other services or expenses violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. provided or contracted by the lessor may be paid by the organi- nation, Including but not limited to: Noklnrithstanditlg Minnesota Rules 7865.0220, Sub Subpart - trash removal 3 an or ant � � g zetion must continue making rent payments under the teems of this lease, if the organization -electricity, hear - snow removal or its agents are found to be solely responsible for any illegal gambling, conducted at this - storage site, that is prohibited by Minnesota Rules 7861..0260, Subpart 1, item ti, or Minnesota Statutes, Section 609.75, - Janitorial and cleaning services - other utilities or services unless the organization's agents responsible for the illegal gambling acdvicy die also agents or employees of the lessor. lawn services - security, security monitoring The lessor must not modify or terminate the lease in whole Orin - cost of any communication network or service re red to conduct electronic pull -tabs ga(rtes or electronic ti part because the organization reported, to a state Or local law enforcernent authority or to the Board, the conduct r I illegal rise - in the case of bar operations, cash shortages. Arty other expenditures made by an organization gambling activity at this site In which the organization did not Participate. that is related to a leased premises must be approved by the director of the Board. Rent paymept-s may not be made to an individual, I affirm that this lease is the total and only_-- Y agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other tears of the lease: Signature of Le_sSOr: Date: Sig re of r / g , //I�l%� Print Name and `itle of Lessor Quesdons7 Contact the licensing section, Gambling Control Board, at 651-S39-1900- This publication will be made available In alternative format (i.e. large print, braille) upon request. data privacy notice: The information requested 017 this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota Statutes and rules governing lawful gambling aczivhfes. ►1 Official (Lessee): Date: of Lessee: Mail or fax lease to; 1 Minnesota Gambling Control Board 1711 VV. County Road B. Suite 301) South Roseville, MN 5511.3 Fax: 651-639-4032 G.28 DECOMMISSIONING FUND AGREEMENT This Decommissioning Fund Agreement (this "Agreement") is made as of December 2018 by and between The City of Hugo, a municipal corporation, with an address of 14669 Fitzgerald Avenue North, Hugo, Minnesota 55036 ("City"), FastSun 4, LLC, a Minnesota limited liability company and its successors and assigns c/o FastSun Solar, LLC, 102 Greenwich Avenue, 3rd Floor, Greenwich, Connecticut 06830 (collectively, "Project Company"). Each of City and Project Company may be referred to as a "Party" and they may be collectively referred to as "the Parties." Recitals A. The Project Company is the fee owner of real property and certain improvements for the installation, construction and operation of a 1-Megawatt AC community solar garden energy facility (the "Solar Garden") to be located at 7260 165th Street N, Hugo, Minnesota There is not an address for the property yet, we will set that with the building permit. (the "Property"); B. The City has adopted Resolution 2018-32 "Approving an Interim Use Permit to Allow a Solar Farm on Property Located North of 165th Street North and West of Henna Avenue North" approving the Project Company's construction and operation of a Solar Garden for a term of twenty-five (25) years from the date a building permit is issued by the City for the Solar Garden. The Interim Use Permit is dated October 1, 2018 and is attached hereto as Exhibit A (the "Interim Use Permit"); C. Exhibit D of the Interim Use Permit sets forth the decommissioning plan (the "Decommissioning Plan"), (attached as Exhibit B), for the Project Company's removal of the Solar Garden from the Property on the earlier of (1) the end of the Solar Garden's useful life, (2) the Solar Garden's failure to operate for twelve (12) consecutive months and is deemed abandoned upon notice by the City to the Project Company, or (3) the Project Company or its successors, fails to fully remove the Solar Garden from the Property and restore the property to the condition as described in the Opening Statement of the Decommission Plan upon expiration of the Interim Use Permit; D. In the event the Project Company fails to comply with the Decommissioning Plan it is a condition of the Interim Use Permit that the Project Company grant the City an access easement to and over the Project Company Property in order to allow the City to remove the Solar Garden and all of its components (the "System Removal"); 1 E. The Decommissioning Plan requires the Project Company to fund One Hundred Thirty -Four Thousand Dollars ($134,267.00) (the "Decommissioning Fund Amount") to provide financial assurance that there will be sufficient funds available to the City for the System Removal in the event the Project Comply fails to comply with the Decommissioning Plan. F. The purpose of this Agreement is to establish the terms and conditions of the Decommissioning Fund Amount, as contemplated by the terms of Decommissioning Plan, into which Project Company shall deposit the financial assurance that the System Removal Costs will be available at the time the Solar Garden is decommissioned which account shall be held and disbursed by the City in accordance with the terms hereof. G. This Agreement controls how the funds in the Decommissioning Fund shall be disposed of, retained, or disbursed by the City. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged by each party, and intending to be legally bound, the Parties agree to enter into this Decommissioning Fund Agreement, as follows: 1. Incorporation of Recitals. The foregoing recitals are incorporated herein as though fully set forth in this Agreement. Any capitalized terms used herein are made with reference to the definitions set forth in the Interim Use Permit and the Decommissioning Plan. 2. DecommissioningFunds. unds. As of the issuance of the building and electrical permits for the installation, construction and operation of the Project Company Property, Project Company shall deposit Decommissioning Fund Amount identified on Exhibit A hereto which account shall be maintained as a segregated Decommissioning Fund Escrowline item in the accounting records. 3. Release of Proceeds from Decommissioning. The City shall release funds from the Decommissioning Fund Escrow as follows: a) Funds to the City. The funds contained in the Decommissioning Fund Escrow shall be released to the City for the purpose of funding the System Removal by the City in the event either of the following shall occur: (i) the Project Company ceases operation of the Solar Garden for twelve (12) consecutive months or abandons the Solar Garden during the term of the Interim Use Permit, or (ii) the Project Company fails to remove the Solar Garden in compliance with the Interim Use Permit upon expiration of the term of the Interim Use Permit. In the event the City sells components of the Solar Garden for Salvage Value, as that term is defined in the Decommissioning Plan, the money owing to the City from the Decommissioning Fund Account shall be reduced by the Salvage Value received by the City and the 2 Decommissioning Funds remaining in the Decommissioning Fund Escrow at the time the City confirms the System Removal the remaining amount contained in the Decommissioning Fund Escrow shall be returned to the Project Company. b) Funds Returned to Project Company. The funds contained in the Decommissioning Fund Escrowshall be released to the Project Company by the City within thirty (30) days of its request in the event either of the following shall occur: (i) The Project Company has completed the System Removal by the Project Company in compliance with Decommissioning Plan at which time the entire Decommission Fund Escrow shall be released to the Project Company; or (ii) If the City has performed the System Removal in accordance with Section 4 above, (a) The amount remaining, if any, in the Decommissioning Fund Escrow after the actual Removal Costs have been paid by the City shall be released to the Project Company; or (b) Once the City has completed the System Removal, if it has obtained Salvage Value for all or a portion of the Solar Garden, the Salvage Value amount received by the City shall be offset against the System Removal Costs expended by the City and shall be deposited in the Decommissioning Fund Escrow and the funds remaining in the Decommissioning Fund shall be released to the Project Company. For avoidance of doubt, any instructions for the release of funds to City or the Project Company shall specify the amount of funds to be released. Project Company and City agree that such joint written instructions will be promptly provided in a manner consistent with the terms and conditions of the Decommissioning Plan. Such written instructions shall be delivered by hand, mail, or electronically (by facsimile or by email in PDF format, in each case with confirmation of receipt) to the City in which the Decommissioning Fund Escrow is maintained. 4. The Project Company and undersigned Owner stipulate and agree that in the event that costs of removal of the solar improvements exceed the amount deposited hereunder for their removal, then the City of Hugo is authorized and permitted to assess the remaining costs of removal against the property and to collect it as taxes without regard to the requirements or formalities of Minn. Stat. S 429 et. seq. or the requirement to show benefit to the property, these requirements being waived. 5. Representations and Warranties. (a) The Parties expressly represent, warrant, and acknowledge that each has read this Agreement and fully informed itself of its terms, contents, conditions, and effects; in making this Agreement, each of the Parties has had the benefit of the advice of counsel, upon which it has 3 relied; and each of the Parties executes this Agreement knowingly and voluntarily, without coercion. (b) The Parties acknowledge that the City shall not distribute or disburse any funds from the Decommissioning Fund Escrow except as expressly permitted by the terms of this Agreement. (c) During the term of the Interim Use Permit the City shall at the Project Company's request provide awith a statement of the Decommissioning Fund Escrow balance. 6. Miscellaneous Provisions. (a) This Agreement shall be legally binding upon, and shall inure to the benefit of, the Parties hereto and their respective representatives, agents, successors and assigns. (b) This Agreement may not be modified or amended except by a writing signed by the Parties hereto. (c) This Agreement may be executed in two or more counterparts, or any number of duplicate originals, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. (d) Signatures transmitted by facsimile shall be deemed to be originals for all uses and purposes, except that such transmissions shall not be construed as relieving any or all of the Parties from the obligation of executing and forwarding original signature pages to each of the other parties. (e) This Agreement shall be governed by, and interpreted in accordance with, the substantive laws of the State of Minnesota, not including its laws of conflicts of laws. (f) This Agreement shall be deemed to have been drafted by each of the Parties to this Agreement and neither Party shall enjoy any presumed interpretation either in favor nor against its interest based upon who prepared this Agreement. [Remainder of Page Intentionally Left Blank] [See Next Pages for Signatures] 0 IN WITNESS WHEREOF, the Parties and Decommissioning Agent have executed this Decommissioning Fund Agreement under seal as of the date and year first written above. CITY City of Hugo City Council By: Name: Title: Mayor ATTEST: City Clerk 5 PROJECT COMPANY FastSun 4 LLC, a Minnesota limited liability company By: FastSun Solar, LLC By: Name: Title: Exhibit A INTERIM USE PERMIT Exhibit B INTERIM USE PERMIT DECOMMISSIONING PLAN City of Hugo Position Title: Administrative Captain Department: Hugo Fire Department Immediate Supervisor's Title: Fire Chief Pay Grade: Part-time/Paid on -call Salary: $2750.00 Purpose Perform duties essential to the Fire Department Organizational Relationships Reports to: Chief Officers Communicate with: Fire Department Officers, Firefighters, and other city staff Supervise: Lieutenant Receives work assignments from: Fire Chief, Deputy Chief, Assistant Chief Essential Duties / Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all inclusive; other duties may be required or assigned. Essential Functions • All essential functions of a Firefighter's position • All essential functions of a Lieutenant's position • Schedule all community events the Department participates in • Maintain attendance records at community events • Maintain any other Administrative records as needed • Complete any other Administrative duties as directed by the Chief • Act as incident commander in the absence a Chief Officer • Act as a representative of the Fire Department at community events • Attend 60% of all Fire and Rescue Training, and 60% of all Fire Department Work Drills • Attain the established attendance percentage needed to be in good standing with the Fire Department Other Functions • Submit annually a year-end report to the Chief detailing the Department's involvement in community events • Attend required meetings that are over and above those required of a Lieutenant or Firefighter • Attend training courses, read and study assigned materials related to fire prevention, suppression, rescue, and public fire safety education • Provide positive attitude in performance of duties Required Knowledge, Skills and Abilities • All Knowledge, Skills, and Abilities (KSA)'s of a Lieutenant's position Education and /or Certifications Desired • All Education and/or Certifications listed for Lieutenant's position • Attend any classes needed for the position as approved by the Fire Chief • Complete any educational opportunities approved by the Fire Chief • Emergency Medical Responder /Right to Know Class/ SCBA and N95 Mask Fit Testing/Medical Physical/Cardiac Pulmonary Resuscitation January 2019 January 2019 February 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 30 31 Jan 1, 19 2 3 4 5 New Years Da 6 7 8 9 10 6:30pm BOZA 7:00pm Planning Commission 11 12 7:00pm City Council Meeting 13 14 15 5:00pm EDA Meets 16 7:00pm Parks 17 18 19 20 21 22 5:00pm Goal Setting 23 5:00pm Burger Night (Hugo Legion) 24 6:30pm BOZA 7:00pm Planning Commisison 25 26 MLK Da 27 28 29 30 31 Feb 1 2 Meetings in green are scheduled/posted meetings. 1 1/3/2019 2:57 PM February 2019 March 2019 February 2019 Su Mo Tu We Th Fr 9a Su Mo Tu We Th Fr 9a 1 2 1 2 3 4 5 6 7 8 9 3 4 5 6 7 8 9 10 11 12 13 14 15 16 10 11 12 13 14 15 16 17 18 19 20 21 22 23 17 18 19 20 21 22 23 24 25 26 27 28 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 27 28 29 30 31 Feb 1 2 3 4 5 6 7 8 9 7:00pm City Council Meeting 10 11 12 13 14 15 16 6:30pm BOZA 7:00pm Planning n Commission 17 18 19 20 21 22 23 President's Day i 5:00pm EDA Meets 7:00pm Parks 7:00pm City Council eeting - needs to e rescheduled. 24 25 26 27 28 Mar 1 2 6:30pm BOZA S:OOpm Burger Night (Hugo Legion) 7:00pm Planning Commisison Meetings in green are scheduled/posted meetings. 2 1/3/2019 2:57 PM The following items were distributed at the meeting. RICE CREEK WATERSHED DISTRICT January 411, 2019 Dear Landowner, The Rice Creek Watershed District (RCWD) will be holding an informational meeting Monday, January 28, 2019 at 6:30g.m. in the Hugo City Council Chambers 14669 Fitzgerald Ave. N., Hugo, Minnesota. Information will be presented regarding the status of the repair report for Anoka -Washington Judicial Ditch 3 (AWJD 3), including information on proposed repair alternatives and potential construction activities/impacts. You are receiving this notice because your property is traversed by, or adjacent to, the AWJD 3 drainage system. A general location map is included on the back of this letter. The draft repair report can be found at: 1vww.ricecreek.or or at the District office. Questions and/or comments about this informational meeting can be directed via email or phone to Ashlee Ricci at: aricci@ricecreek.org, phone: 763-398-3082 or by mail to the District office at 4325 Pheasant Ridge Dr. NE, Suite 611, Blaine, MN 55449. Thank you and we look forward to seeing you soon! Tom Schmidt RCWD Public Drainage Inspector 4325 Pheasant Ridge Drive NE #611 Blaine, MN 55449 { T: 763-398-3070 I F: 763-398-3o88 I www.ricecreek.org BOARD OF Michael). Bradley Barbara A. Haake Patricia L. Preiner Steven P. Wagamon John J. Waller MANAGERS Ramsey County Ramsey County Anoka County Anoka County Washington County R W IM RICE CREEK WATERSHED DISTRICT Location Map ma.n E. I 110h RCWD Boundary :Counties Cities i 3 7h JD 3 Centerline St Interstate US Highway CSAH/County Road 0 0.5 1 Mies] Figure 1: JD 3 Overview Scale; Checkedby:"ed No., Date! ASSHOWN MS&ZHO IMM201a "Ouston Enzinoxav inc, Hugo YRN December Report 1. Secret Santa volunteers, all 21 of them, adopted a military family for Christmas. The help requested for these families came from their unit command or the Minnesota Family Assistance Center. Thanks to all the volunteers who brightened this Christmas for all those families. Thanks from the Airmen and Family Readiness Program Manager of the 133rd Air Wing of the Minnesota National Guard: Thank you very much on behalf of the 133rd A families! It's an honor and privilege to work with your organization to help military families! Thanks from the Family Readiness Support Assistant from the 341h Expeditionary Combat Aviation Brigade: On behalf of all the Aviation families that you helped to have a special Christmas this year, Thank You!! We sincerely appreciate your thoughtfulness, compassion and generosity. We are hoping that all of you had a Blessed Christmas and will have a Peaceful and Healthy New Year! Thanks for all you do. 2. Assistance to Military Families. Some time ago we assisted a soldier's family whose wife needed emergency brain surgery; he was deployed overseas at the time. We received this thank you note: My wife and I are grateful for the support you showed us during a very difficult time in our lives. Words cannot express how grateful we are for your help. You were therefor us when we needed it most. We'll do our best to pay it forward someday. a. The Army's Survivor Outreach Service requested funds for travel for mother and child whose husband/father died at Fort Bragg, North Carolina. b. 34th MP Company Readiness NCO requested help for female soldier who needed attorney to represent her in a harassment/restraining/custory order. c. Provide funds for new bed for soldier with Rheumatoid Arthritis; disability and spouse job loss. d. Provided funds for Gold Star widow in White Bear Lake. Her note: Thank you for helping me get through a very difficult time. I am now able to make a fresh start thanks to your generosity. You made Christmas stress free and my family a lot happier. e. Provided funds for a soldier in the 34th MP Company that was having health problems. f. Provided funds and gift card for MNARNG family with medical issues. 3. Care Packages. On December 14th volunteers, many new folks, packed and shipped 800 pounds of wish list items to soldiers deployed with HSC and A Company of the 34th Infantry Division; Charlie Company of the 2-211 Medivac Unit; Army Medivac Unit; and several individual soldiers. The Oneka Elementary school students, led again this year by their teacher, Janet Dickenson, made 70 warm, snuggly fleece blankets and donated them to our Hugo YRN to send to deployed soldiers. Our care package events have a new twist thanks to the folks at ShopThrifty. Operated by a Forest Lake family who has taken on a Guardian Angel role with our network their computer based system makes the package mailing labels and custom forms and reduces our postage costs. Their daughter was so motivated by our packing events that she and a classmate at Forest Lake High School organized a school wide coffee/hot chocolate drive. They collected a huge amount of coffee/hot chocolate and donations to pay for the postage. The blankets, coffee, and hot chocolate went out on 12/27/18 in 33 boxes weighing 770 pounds. That brings our 2018 total to 8,700 pounds and since 2016 we have shipped almost 42,000 pounds of wish list items. 4. Care Package Thanks From Qatar: Thank you for taking the time to put care packages together for our Soldiers. It means a lot to me for you to do this. Please pass on my sincere thanks to your team. Merry Christmas, COL Jeff US Army Qatar From Task Force Spartan: I am writing this email on behalf of the Soldiers in the companies of the Division Headquarters and Headquarters Battalion, 34th Infantry Division. To the delight of our Soldiers, we have received your numerous care packages and well wishes. A heartfelt THANK YOU to the Hugo Yellow Ribbon Network and all of the gracious volunteers and donors who made these packages possible. Our Soldiers are excited to receive and look through boxes, share the goodies, and have a connection with home here in the desert. Your generosity is overwhelming and has lifted the spirits of our Soldiers as we continue our mission here in the Middle East. Happy Holidays to all of you. With Deepest Gratitude, SFC Kristin, S1 NCOIC, 34th ID, Task Force Spartan From Kuwait: Yellow Ribbon Network Superstars: You totally surprised me today. We just got an amazing box full of all sorts of goodies from you and I tell you, you just made this unit's holiday season! What a fun thing to get so close to St. Nicholas' Day. I could fill everyone's shoes with the treats you sent (I wouldn't they are hard-working, desert, deployment boots - but ! COULD). We are a 24 hr shop and never close (like that LL Bean store in Freeport!) so we run on caffeine and sugar - both of which you sent us in spades. Thank you so much for all of your support this year! Happy Holidays to you all and I cannot thank you enough for the awesome care package we got from you! LT Cami, US Navy From Camp Buehring, Kuwait: As I look at the picture, and then read your words I could not be more thankful for what you guys have done for us and our Soldiers. I am not sure what motivates your drive or what steers your compass, but whatever it is, we are forever grateful for you and your team. As we get items from you, we usually have the opportunity to forward them on to Soldiers in other AO's which we operate and we cannot get enough good words sent back to us from those Soldiers. Just today we received the candy you prepared for each Soldier. I will have to eat my portion in moderation.-) I know we have cousins now (34th 1D) here in theater and I have no doubt they will be just as thankful for your resources and good will. LT COL Winn could not stop speaking praises for the efforts that you and your team provide saying, "They are the pinnacle of the Yellow Ribbon" and 'They know how to make Soldiers feel not so far from home." We echoed those sentiments right back to him and gave him the tales of how you have shown that to us! 1LT Brandon, Executive Officer, 8515t VEC From Kuwait: This is CPT Kevin from the 34th Infantry Division Redbulls. I was honored to receive your care package you sent and I wanted to thank you from the bottom of my heart for your generosity and to get it right before Christmas makes this time a year a little bit easier to be away. Thanks again for everything you and organizations like yours do for people like me. It makes it a lot easier for us forward Soldiers to focus on the mission and ensure we can do what we need to do. Thanks again with love from the Middle East. From B Company, 341h Infantry Division: Holy geeze, thank you for all the MN support and love from Hugo. We first received a couple boxes of magazines, then so many care packages and finally 3M command hooks. We are very grateful for your support. All of your packages arrived after the 2018 Kuwait floods hit here, so your packages really put smiles on Soldiers who were having long days filling sand bags and cleaning buildings. ISG Catherine From Kuwait, the 8515t Vertical Engineer Company: Merry Christmas from Kuwait! Joy is what comes with each package that you send. Thank you for your continued generosity! The Soldiers enjoy all of the love that you have sent. We are starting to wrap up our operation here and looking forward to be boots on the ground in beautiful Minnesota in a few months. Thanks again, ISG Joshua From Qatar: Good Morning Hugo Yellow Ribbon Chapter, We wanted to send you a hand written thank you for the box of coffee and the box of command hooks. We were in need of both! As I am sure you can guess, there are a few of us here who rely on our daily dose of coffee (some need higher doses than others, lol)! We are putting the command hooks to good use also! We gave some out to those who wanted them to hang stuff in their rooms (like decorations) and we plan to use the rest in our office area. We are currently in process of setting that up so they will definitely come in handy. We truly appreciate you thinking of us and donating your time to coordinate the boxes for us. We cannot express enough how thankful we are for all the support we have from those of you back home. Thank you for all you do, Anna from 8 Company, Qatar. From Jordan: Thanks you so very much for the care packages. They were incredible generous. The super nice body products are really appreciated. I feel like I'm getting a spa treatment every morning. Nothing like a little pampering to get you through. Thank you very much for your support. CPT Julian, 34th Infantry Division. 5.On December 81h our Hugo YRN and Wild Wings of Oneka Hunt Club hosted our 20th Welcome Home the Troops Pheasant hunt for 100 airmen of the Duluth Based 148th Fighter Wing of the Minnesota National Guard. Thanks to all the volunteers and sponsors who made the event possible. Here is link to a great news story about the hunt: http://northernwilds.com/hugo-hunt- welcomes-national-guard-home. Also, hundreds of photos of the event are on the Wild Wings of Oneka Hunt Club Facebook page. 5. Financial Support. Of course, all of the events above are made possible by the generous donations of so many volunteers and sponsors. Just this month we received: A. Notice of Xcel Energy grant award in the amount of $4,000 B. Received $400 donation from Minnesota Building Inspectors Association C. Received $2,000 donation from the White Bear Lions to go towards military families. D. Received $170 from the Forest Lake High school students for postage E. Received $200 from the Hugo American Legion F. Received $500 from Centennial Hockey Association G. Received $200 from the WBL VFW Auxiliary for care package postage H. Received $625 from HiWay Federal Credit for care package postage I. Received several major donations for the special assistance requests to help military members and their families. J. Received $37,000 in donations from sponsors for our 20th Welcome Home the Troops Pheasant hunt in December and the 215t Hunt on 17 March 2019. K. Received $300 from the Schwope Family fund. Thanks to everyone for "making a difference" in the lives of our military members and their families. V/r Chuck Haas, Chair, Hugo YRN