HomeMy WebLinkAbout2019.03.04 CC Packet14669 Fitzgerald Avenue North • Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
AGENDA
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, MARCH 4, 2019 - 7 P.M.
1. February 4, 2019 City Council Meeting
2. February 9, 2019 Legislative Town Hall Meeting
3. February 12, 2019 HBA Business Breakfast
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Jerry Hromatka, President & CEO Northeast Youth & Family Services
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approval of Claims
2. Approve Performance Review for Building Department Secretary Debi Close
3. Approve Lawful Gambling Exempt Permit for WBL Lacrosse Booster Club
4. Approve Mutual Aid Agreement between Washington County, MN and St. Croix
County, WI Fire Departments
5. Approve Resolution Approving Easements for 130th Street Improvement Project
6. Approve Resolution for Submission of 2040 Comprehensive Plan to Met Council
7. Approve Resolutions for Oneka Place 2nd Addition Final Plat and Development
Agreement
8. Approve Termination of Purchase Agreement with Cozzies for City Property
9. Approve Advertisement of Bids for 2019 Dust Control
10. Approve Hiring of Liz Finnegan as Senior Engineering Technician
11. Approve Resolution Authorizing Call of Outstanding 2007 G.O. Improvement Bonds
12. Approve Pay Request No. 1 from CB&I, LLC for Water Tower #4 Construction
13. Approve Purchase of 2007 Caterpillar Pneumatic Tire Compactor
14. Approve Appointment of Jason Palmquist as the Training Lieutenant on the Fire
Department
15. Approve Resignation of Jim Roettger as the Safety Lieutenant on the Fire Department
H. PUBLIC HEARING
1. Off Sale Intoxicating Liquor License for Sean Lindholm for Sager's Liquor and
Approval of Tobacco License
2. Off Sale 3.2% Liquor License for Knowlan's Super Market for Festival Foods
3. Vacation of Easement for Oneka Place
I. UNFINISHED BUSINESS
1. Approve Plans and Specifications for the 130th Street Improvement Project and
Authorize Advertisement for Bids
J. NEW BUSINESS
1. Discussion on Proposed Code Amendments for Residential Facilities
K. VISITOR PRESENTATIONS
1. No presentations scheduled
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
M. ADMINISTRATIVE PRESENTATIONS
1. "Those Were The Days" Historical Commission Event on Thursday, March 14, 2019
2. Hugo Good Neighbors Food Shelf Pasta Dinner on Friday, March 22, 2019
3. Hugo and Oneka PTA Adult Game Night on Friday, March 29, 2019
4. Cleanup Days on Saturday, April 13 and October 12, 2019
N. ADJOURN
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 4, 2019
D.1 February 4, 2019 City Council Meeting
D.2 February 9, 2019 Legislative Town Hall Meeting
D.3 February 12, 2019 HBA Business Breakfast
Staff recommends Council approve the above minutes as presented.
F.1 Jerry Hromatka, President & CEO Northeast Youth & Family Services
Northeast Youth and Family Services (NYFS), located in White Bear Lake, has been providing
counseling services to youth and families in the City of Hugo for at least the past 20 years. The
City pays NYFS $6,000 annually for this service. President and CEO Jerry Hromatka of the
Northeast Youth & Family Services will present their annual report to Council.
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For
the past thirteen years, Debi has performed customer service duties both at the front counter and
on the telephone scheduling inspections with contractors. Debi also works as the secretary to the
Parks and Recreation Commission. Staff recommends Council approve the annual performance
review for Building Department Receptionist Debi Close.
G.3 Approve Lawful Gambling Exempt Permit for WBL Lacrosse Booster Club
White Bear Lake High School Boys Lacrosse Booster Club has applied for a Lawful Gambling
Exempt Permit to conduct Bingo at their fund raising event on April 14, 2019. The event will
take place at the Hugo American Legion. Staff recommends Council approve the Lawful
Gambling Exempt Permit for the WBL Lacrosse Booster Club for April 14, 2019.
GA Approve Mutual Aid Agreement between Washington County, MN and St. Croix
County, WI Fire Departments
The Hugo Fire Department is requesting Council approve the Mutual Aid Agreement with the
Fire Departments of Washington County, MN and of St. Croix County, WI. This agreement
would make equipment, personnel, and other resources available to political subdivisions from
other political subdivisions during an emergency situation or for designated training activities.
Staff recommends Council approve the Mutual Aid Agreement inclusive of the Fire Departments
of Washington County, MN and the Fire Departments of St. Croix County, WI.
G.5 Approve Resolution Approving Easements for 13011 Street Improvement Project
As previously directed, staff has developed construction plans and specifications for the
reconstruction of 1301h Street from Highway 61 to Goodview Avenue. As part of the design, a
roundabout is planned for 130th Street at Flay Avenue along with a pedestrian trail on the north
side of 130th Street. Easement acquisition needs have been identified in the SE and SW
quadrants of 130th Street and Flay Avenue to accommodate the construction of this roundabout.
Staff has met with the property owners and Beaver Ponds Association representatives regarding
the project, and they have agreed to the compensation values previously authorized by City
Council. The roadway is proposed to be realigned at the east end of the project to align with
Goodview Avenue perpendicularly creating easement needs in this location as well. Staff was
previously authorized to offer the land owner $17,100 dollars for the associated acquisition.
Staff has met with the land owner on numerous occasions and have negotiated a purchase price
of $25,100. Staff is recommending City Council approve the purchase price of $25,100.
G.6 Approve Resolution for Submission of 2040 Comprehensive Plan to Met Council
In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was
completed in 2008. As part of the 2040 Comprehensive Plan update, the City has held several
meetings with residents, Commissions, and Council to gather feedback and understand
community priorities and what has changed since that time. The City Council reviewed the
Comprehensive Plan and held a public hearing on April 4, 2018. At that time, Council approved
the 2040 Comprehensive Plan for distribution to affected jurisdictions and to the Metropolitan
Council for preliminary review. There were several jurisdictions that commented on the plan,
including the Met Council. Staff has made minor revisions to the plan per the comments that
were received. The plan is now ready for submittal to the Met Council for formal review and
approval. Staff recommends adoption the resolution approving the 2040 Comprehensive Plan for
Metropolitan Council review.
G.7 Approve Resolutions for Oneka Place 211 Addition Final Plat and Development
Agreement
CPDC- Pratt -Oakwood, LLP, is requesting approval of a final plat on parcels located north of
Oneka Parkway and 159th Street. The site is currently vacant. The City Council approved the
preliminary plat and PUD for Oneka Place at its May 21, 2018, meeting and a final plat for 54
lots on August 8, 2018. The final plat will replat 14 lots, which were proposed to be 55 feet wide,
from the Oneka Place final plat to create 12 lots that are now proposed to be 65 feet wide. Staff
has administratively processed the approval of a PUD modification to allow the change in lot
size. The lots meet the minimum lot standards and requirements outlined in the regulations for
the Oneka Place PUD. Staff recommends approval the resolution approving the Final Plat and
Development Agreement for Oneka Place 2nd Addition, subject to City Attorney review and
approval.
G.8 Approve Termination of Purchase Agreement with Cozzies for City Property
At its September 17, 2018, meeting the City Council approved a purchase agreement with Chris
Cosgrove, owner of Cozzies Tavern and Grill, for the City owned property along Highway 61.
The project to develop the property into a restaurant did not move forward. Further, the purchase
agreement expired on January 25, 2019. Staff has drafted a letter to Mr. Cosgrove providing
notice of the termination. Staff recommended the City Council approve the termination and
direct staff to send the notice to Mr. Cosgrove.
G.9 Approve Advertisement of Bids for 2019 Dust Control
Staff is requesting authorization from the City Council to advertise for bids for the City's 2019
gravel road dust control project. The City of Hugo currently applies dust control to approximately
28 miles of gravel roads located within its municipal boundaries. Following City Council
approval, staff will advertise and solicit bids through the City newspaper and will hold a bid
opening in early April. This will be followed by the Council considering bids in April. The dust
control/stabilization would be applied in two separate applications, once in mid -May and again in
early to mid -August. Staff recommends approval to advertise for bids for the City's 2019 gravel
road dust control project.
G.10 Approve Hiring of Liz Finnegan as Senior Engineering Technician
Hugo's Senior Engineering Technician Steve Duff had retired effective January 31, 2018. After
being unsuccessful in hiring a replacement, Council approve the rehiring of Steve for a seasonal
position at their April 16, 2018, meeting. Staff recently advertised again for the position and
received several applications. Staff is recommending the hiring of Liz Finnegan as the City's
new Senior Engineering Technician effective March 11, 2019. Staff anticipates retaining Steve
Duff in a part-time capacity as needed.
G.11 Approve Resolution Authorizing Call of Outstanding 2007 G.O. Improvement Bonds
In September 2007, the City issued $1,230,000 of G.O. Improvement Bonds to finance
improvements on 129th Street and Oakshore Park Subdivision. The bonds were issued for 15
years with interest rates ranging from 4.0% to 4.15%. Assessments were levied against
benefitting properties to finance bond repayment. As of today the principal remaining on the
bonds is $260,000. These bonds are now callable and funds are available to pay off the issue.
After factoring in the cost of redemption we will achieve a net present value benefit of $20,460.
Since sufficient savings will be realized to proceed with the early retirement of these bonds staff
recommends Council approve a Resolution Authorizing the Call of the Outstanding G.O.
Improvement Bonds of 2007 effective May 1, 2019.
G.12 Approve Pay Request No. 1 from CB&I, LLC for Water Tower #4 Construction
CB&1, LLC, has submitted Pay Request No. 1 for the construction of Water Tower No. 4. It is
common for cities to pay the contractor for their overhead costs, engineering and
preparation/delivery of submittals on this type of project before the construction work begins.
Site activity will begin in March with piles being driven for the foundation. Once a firm
schedule is known, an update will be placed on the City website. Staff recommends Council
approve Pay Voucher No. 1 for the Water Tower No. 4 project in the amount of $108,025.09.
G.13 Approve Purchase of 2007 Caterpillar Pneumatic Tire Compactor
During the Gravel Roads Workshop held on June 18, 2018, there was discussion on the
importance of compacting the gravel roads in conjunction with the grading operations. Staff was
directed to explore options in purchasing compaction equipment, and money was included for
this in the 2019 budget. Staff has located a 2007 Caterpillar Pneumatic Tire Compactor at a cost
of $36,500 through Ziegler Caterpillar located in Nevada. Staff is working to have the
equipment inspected, and if satisfactory, a purchase would be negotiated and the equipment
delivered to Ziegler Caterpillar in Columbus, MN. Purchase of this equipment would eliminate
the need to rent similar equipment at an annual cost of $4,500. Staff recommends Council
approve the purchase of a 2007 Caterpillar Pneumatic Tire Compactor for the price of $36,500
from Ziegler Caterpillar.
G.14 Approve Appointment of Jason Palmquist as the Training Lieutenant on the Fire
Department
Fire Chief Kevin Colvard has selected Jason Palmquist to be the new Training Lieutenant on the
Hugo Fire Department. Staff recommends Council approve the appointment of Jason Palmquist
as the Training Lieutenant effective March 1, 2019.
G.15 Approve Resignation of Jim Roettger as the Safety Lieutenant on the Fire
Department
Jim Roettger has requested to step down as Safety Lieutenant on the Fire Department. Jim will
remain on the department as a Firefighter. Staff recommends Council approve the resignation of
Jim Roettger as the Safety Lieutenant on the Hugo Fire Department effective March 1, 2019.
H.1 Public Hearing on Off Sale Intoxicating Liquor License for Sean Lindholm for Sager's
Liquor and Approval of Tobacco License
Sean Lindholm, 1 C Cameo Lane, Lino Lakes, will be purchasing Sager's Liquor at 14849 Forest
Boulevard, and has applied for an Off Sale Intoxicating Liquor License and Tobacco License for
the store. City Ordinance requires a hearing to allow public comment on the granting of a liquor
license. The applicant has paid the license and investigation fee, and nothing found in the
preliminary background check would prohibit the issuance of a license. No license shall become
effective until it has been approved by the Commission of Public Safety. Staff recommends
Council open the public hearing to take comments and then approve the Off Sale Intoxicating
Liquor License and Tobacco License for Sean Lindholm for Sager's Liquor, subject to receipt of
proof of liquor liability insurance.
H.2 Public Hearing on Off Sale 3.2% Liquor License for Knowlan's Super Market for
Festival Foods
Knowlan's Super Markets, Inc. has applied for an Off Sale 3.2% Liquor License to sell liquor at
Festival Foods located at 14775 Victor Hugo Boulevard. City Ordinance requires a hearing to
allow public comment on the granting of a liquor license. The applicant has provided a
certificate of liability insurance, paid the license and investigation fee, and nothing found in the
preliminary background check would prohibit the issuance of a license. After approval of a
3.2% Liquor License by Council, certification will be sent to the state. Staff recommends
Council open the public hearing to take comment and then approve the 3.2% Liquor License for
Festival Foods.
H3. Public Hearing on Vacation of Easement for Oneka Place
The applicant is requesting a vacation of the existing drainage and utility easement located over
Outlot H and all lots contained in Block 5, Oneka Place. Outlot H and the lots will be replatted
for the development of Oneka Place 2nd Addition. New drainage and utility easements will be
placed on the lots at the time the final plat is recorded. Staff is comfortable with the applicant's
requests to vacate the drainage and utility easements. Staff recommends that the City Council
approve the notice to vacate the drainage and utility easement located over Outlot H and all lots
contained in Block 5, Oneka Place.
I.1 Approve Plans and Specifications for the 130th Street Improvement Proiect and
Authorize Advertisement for Bids
Plans and specifications for the 130th Street Improvement project have been prepared as
previously directed by City Council. The project extends from Highway 61 east to Goodview
Avenue and consists of full reconstruction of the roadway with a roundabout at Flay Avenue, and
an 8-ft trail along the north side of 130th Street. Easements from necessary property owners have
been agreed upon. The bid opening will be scheduled for April 30, 2019, at 10:00 a.m. with
consideration of award anticipated to occur at the May 7, 2019 City Council meeting. Staff
recommends Council approve the resolution approving the plans and specifications for the 130th
Street project and authorize the advertisement for bids.
J.1 Discussion on Proposed Code Amendments for Residential Facilities
There are possible inconsistencies between the State Statute and Hugo City Code in regards to
residential facilities, such as the definition and zoning provisions. It is in staff s opinion that the
ordinance should be updated to ensure compliance with State Statute. Staff recommends the City
Council authorize staff to have discussions with the Ordinance Review Committee (ORC) on
amendments to the City Code in regards to residential facilities to become compliant with State
Statute.
L.1 Update on the Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein will update the Council on the activities of the
Yellow Ribbon Network to date.
M.1 "Those Were The Days" Historical Commission Event on Thursday, March 14, 2019
The Hugo Historical Commission will hold another "Those Were the Days" event on March 14,
2019, from 5:30 — 8 p.m. A similar event was held in October of 2018. The Commission will have
collected items on display and is inviting the public to bring in albums, photo, documents or any
other artifacts in. The event will be held in the Oneka Room, and the Council is invited to attend.
M.2 Hugo Good Neighbors Food Shelf Pasta Dinner on Friday, March 22, 2019
The Hugo Good Neighbors Food Shelf will hold their 8th Annual Pasta Dinner on Friday, March 22,
2019, from 6-9 p.m. at the Hugo American Legion. This is a fundraiser to help feed over 175
families per month in the Hugo, Centerville, Lino Lakes, and White Bear Lake Area. Staff
recommends Council schedule this as a meeting if they choose to attend.
M.3 Hugo and Oneka PTA Adult Game Night on Friday, March 29, 2019
Hugo Elementary and Oneka Elementary School PTA is hosting an Adult Game Night for adults
21 years and older. This event will take place on March 29, 2019, from 6-10:30 p.m. at the Hugo
American Legion. Staff recommends Council schedule this as a meeting if they choose to
attend.
M.4 Cleanup Days on Saturday, April 13 and October 12, 2019
Public Works Director Scott Anderson has worked with Washington County to secure Saturday,
April 13 and October 12, 2019, for the spring and fall cleanup dates. As in the past, the event
will take place at the Public Works Building from 8 a.m. to noon.
N.1 Adiourn
14669 Fitzgerald Avenue North • Hugo, MN 55038
Call to Order
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, FEBRUARY 4, 2019 — 7 P.M.
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas (Via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel
Juba, Parks Planner Shayla Denaway, City Attorney Dave Snyder, City Engineer Mark Erichson,
City Clerk Michele Lindau
Approval of the Minutes for the January 7, 2019 City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on January 7, 2019, as presented.
All Ayes. Motion carried.
Approval of the Minutes for the January 22, 2019 Goal Setting Session
Miron made motion, Klein seconded, to approve the minutes for the Goal Setting Session held
on January 22, 2019, as presented.
All Ayes. Motion carried.
Approval of the Minutes for the January 24, 2019 TGK Open House
Petryk made motion, Klein seconded, to approve the minutes for the TGK Open House on
January 24, 2019, as presented.
All Ayes. Motion carried.
Approval of the Minutes for the January 28, 2019 RCWD Information Meeting on JD3
Maintenance
Miron made motion, Klein seconded, to approve the minutes for the Rice Creek Watershed
District informational meeting regarding Judicial Ditch 3 held on January 28, 2019, as presented
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for February 4, 2019
Page 2 of 8
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Parks Commission Annual Report
Parks Planner Shayla reviewed the 2018 goals and the action items related to them.
Accomplishments of the Parks Commission included the master planning of Clearwater Creek
Preserve, visioning exercise for Irish Avenue Park, and installation of new playground
equipment at Lions Park. The Commission supported widened shoulders in the Oneka Lake
Boulevard and Harrow Avenue improvement project to allow for bicycle and pedestrian traffic,
and they provided comments on the Clearwater Cove, Oneka Place, Adelaide Landing
Developments. Minor Park improvements were done by the Public Works Department as time
permitted. Recreation programs such as Park Play Days, Memory Caf6, Bazillion Performances,
Snow Princess Performers, and the Tour de Hugo were done in partnerships with Washington
County Library, Sheriff's Office, White Bear Lake Schools, and/or other local sponsors.
Approval of the Consent Agenda
Petryk made motion, Klein seconded, to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Annual Performance Review for Public Works Worker Neal Nelson
3. Approve Agreement with Northeast Youth and Family Services
4. Approve Agreement with Lakes Center for Youth & Families, Inc.
5. Approve CUP Review for Tom and Joanne Benick - 5777 165th Street North
6. Approve CUP Review for Kieger Enterprises - 5885 165th Street North
7. Approve CUP Review for Bald Eagle Sportsman Association - 6557 125th Street North
8. Approve Advertisement for Public Works Summer Seasonal Workers
9. Approve Adopting of New Water Resource Management Plan
10. Approve Ordinance Adoption Rice Creek Watershed District Rules
11. Approve New MOU with Rice Creek Watershed District
12. Approve Resolution Restricting Parking on 130th Street from TH61 to Goodview Avenue
13. Approve Lawful Gambling Exempt Permit for MN Waterfowl Association
14. Approve Appointment of Colin Emans as Training Captain on the Fire Department
15. Approve Appointment of Ross Hoernemann as Administrative Captain on the Fire Department
16. Approve Resolution Consenting to Rice Creek Watershed District Ditch Maintenance
17. Approve Resolution Approving Adelaide Landing 3rd Addition Final Plat and
Development Agreement
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for February 4, 2019
Page 3 of 8
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Neal Nelson
Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the Consent
Agenda approved the Annual Performance Review Neal Nelson.
Approve Agreement with Northeast Youth and Family Services
Northeast Youth and Family Services (NYFS), located in White Bear Lake, has been providing
counseling services to youth and families in the City of Hugo for many years. The City had paid
NYFS $6,000 annually since the year 2009, and NYFS would continue providing service at that
amount. Adoption of the Consent Agenda approved the agreement with NYFS for counseling
services for 2019.
Approve Agreement with Lakes Center for Youth & Families, Inc.
The Lakes Center for Youth & Family Services, located in Forest Lake, has been providing
counseling services to youth and families in the City of Hugo for many years. The
City had paid the Lakes Center $6,000 annually since the year 2009, and the Lakes Center will
continue providing service at that amount. Adoption of the Consent Agenda approved the
agreement with Lakes Center for counseling services for 2019.
Approve CUP Review for Tom and Joanne Benick - 5777 165th Street North
Thommes and Thomas Land Clearing, operated by Tom and Joanne Benick, has a conditional
use permit (CUP) to allow for the processing and storage of firewood, recycling of tree waste,
and wood chipping at 5777 165th Street North. Staff visited the property on January 2, 2019, and
was not aware of any complaints or violations on site. The Planning Commission considered this
at their meeting on January 24, 2019, and recommended approval of the review of the CUP.
Adoption of the Consent Agenda approved the review of the CUP for Tom and Joanne Benick.
Approve CUP Review for Kieger Enterprises - 5885 165th Street North
Kieger Enterprises has a conditional use permit (CUP) to operate an environmental clean-up
business, garden center, and landscaping supply business for property located at 5885-165th
Street North. Upon inspection of the property on October 22, 2018, staff observed that an
additional building was constructed on the property without a building permit. Staff
recommended renewal of the CUP for Kieger Enterprises with the condition that the building is
removed from the property prior to June 1, 2019. At its January 24, 2019, meeting the Planning
Commission considered the review of the (CUP) and recommended approval of the resolution
with the condition that the non -compliant building be removed prior to June 1, 2019. Adoption
of the Consent Agenda approved RESOLUTION 2019-3 APPROVING THE RENEWAL OF
THE CONDITIONAL USE PERMIT FOR KIEGER ENTERPRISES INC LOCATED AT 5885
165TH STREET NORTH.
Hugo City Council Meeting Minutes for February 4, 2019
Page 4 of 8
Approve SUP Review for Bald Eagle Sportsman Association - 6557 125" Street North
The Bald Eagle Sportsmen's Association (BESA) has a SUP to operate a gun club on property
located at 6557 125th Street. Staff visited the gun club on December 17, 2018, to review the SUP
and found that the property was generally maintained. The Planning Commission considered the
request at its meeting on January 10, 2019, and recommended approval of the review of the SUP.
Adoption of the Consent Agenda approved the SUP Review for the Bald Eagle Sportsman
Association.
Approve Advertisement for Public Works Summer Seasonal Workers
In past years, the City hired seasonal Public Works positions to help maintain the City's park
system and building grounds as well as assist in road patching crews and other work as needed.
These positions were approved in the 2019 General Fund Budget. Adoption of the Consent
Agenda approved the advertisement of Seasonal Public Works positions.
Approve Adoption of New Water Resource Management Plan
Approve Ordinance Adoption Rice Creek Watershed District Rules
Approve New MOU with Rice Creek Watershed District
The City's Water Resource Management Plan (WRMP) is used as a guide for the City on
administration and implementation of all stormwater management activities within the City. The
plan was approved by the City Council in 2015, and was formally approved by the Rice Creek
Watershed District (RCWD) on July 25, 2018. The plan states that the City will continue to be
the Local Government Unit (LGU) that is responsible for reviewing and approving all activities
regarding stormwater management, erosion and sediment control, and floodplain and wetland
alterations. Currently, the City has a memorandum of understating (MOU) that outlines what
rules the City will administer on behalf of the RCWD and the terms that will be followed. To
retain the regulatory authority over these items, the City needs to update the MOU and adopt the
RCWD rules relating to these areas. Adoption of the Consent Agenda approved RESOLUTION
2019-4 AUTHORIZING THE ADOPTION OF THE CITY'S WATER RESOURCE
MANAGEMENT PLAN, and ORDINANCE 2019-493 ADOPTING CERTAIN RULES OF
THE RICE CREEK WATERSHED DISTRICT REGARDING STORM WATER
MANAGEMENT.
Approve Resolution Restricting Parking on 130t' Street from TH61 to Goodview Avenue
130th Street is proposed to be reconstructed as a 26-foot from face -of -curb to face -of -curb, urban
section roadway to comply with the design standards set forth by MnDOT as required by
Municipal State Aid (MSA) funding. As this segment along 130th Street is proposed to include
concrete curb and gutter, a resolution for Council consideration approves restricting parking
along both sides 130th Street from Forest Boulevard (TH 61) to Goodview Avenue to
accommodate the proposed roadway width of 26-foot as measured from face -of -curb to face -of -
curb. Adoption of the Consent Agenda approved RESOLUTION 2019-5 RESTRICTING
PARKING ALONG 130TH STREET FROM FOREST BOULEVARD (TH 61) TO
GOODVIEW AVENUE FOR THE 130TH STREET IMPROVEMENT PROJECT S.A.P. 224-
110-002.
Hugo City Council Meeting Minutes for February 4, 2019
Page 5 of 8
Approve Lawful Gambling Exempt Permit for MN Waterfowl Association
The Minnesota Waterfowl Association had applied for a Lawful Gambling Exempt Permit to
conduct raffles at their event on Thursday, April 18, 2019. The event will be held at the Hugo
American Legion. Adoption of the Consent Agenda approved the Lawful Gambling Exempt
Permit for the Minnesota Waterfowl Association.
Approve Appointment of Colin Emans as Training Captain on the Fire Department
Fire Chief Kevin Colvard had selected Colin Emans to be the new Training Captain. Adoption of
the Consent Agenda approved Colin Emans as the Training Captain effective February 1, 2019.
Approve Appointment of Ross Hoernemann as Administrative Captain on the Fire
Department
Fire Chief Kevin Colvard had selected Ross Hoememann to be the new Administrative Captain.
Adoption of the Consent Agenda approved Ross Hoernemann to be the Administrative Captain
effective February 1, 2019.
Approve Resolution Consenting to Rice Creek Watershed District Ditch Maintenance
At its December 17, 2018, meeting, Council listened to a presentation from the Rice Creek
Watershed District on the planned maintenance to Judicial Ditch 3 and Judicial Ditch 2,
Branches 1 and 2. An informational meeting was held at City Hall on January 28, 2019, to
provide the public information on this project. State Statute grants RCWD the authority to do
this maintenance in accordance with the Watershed Law, rather than the drainage code in State
Statute, subject to concurrence by the City Council. Under the Watershed Law, costs would be
paid from general taxes throughout the RCWD rather than benefitted lands assessment as
traditionally required under state statute. Adoption of the Consent Agenda approved
RESOLUTION 2019-6 FOR APPROVAL TO CONDUCT DRAINAGE PROCEEDINGS FOR
ANOKA-WASHINGTON JUDICIAL DITCH 3 and WASHINGTON JUDICIAL DITCH 2
BRANCHES 1 & 2 UNDER THE WATERSHED LAW.
Approve Resolution Approving Adelaide Landing 3rd Addition Final Plat and Development
Agreement
The Excelsior Group had requested approval of a final plat in order to plat 22lots and 1 outlot for
Adelaide Landing 3rd Addition. The City Council reviewed the preliminary plat and PUD for
Adelaide Landing at its May 1, 2017 meeting. The City Council approved the final plat for the
first phase of the development consisting of 81 residential lots and 70 residential Lots in the
second phase. This final plat request will plat 22 additional lots from the Adelaide Landing
preliminary plat. The lots meet the minimum lot standards and requirements outlined in the
regulations for the Adelaide Landing PUD. Adoption of the Consent Agenda approved
RESOLUTION 2019-7 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT
FOR OP5 ADELAIDE, LLC FOR ADELAIDE LANDING 3rd ADDITION.
Hugo City Council Meeting Minutes for February 4, 2019
Page 6 of 8
Approval of City Council Focus Goals and Ongoing Priorities for 2018
The Council held a goal setting workshop on Tuesday, January 22, 2019, for the purpose of
setting goals and priorities for 2019. City Administrator Bryan Bear had compiled items
discussed during the workshop and reviewed them with the Council. Bryan explained these
goals serve as guide to help staff to prioritize work during the coming year. He reviewed
priorities related to conservation, economic development, community development,
infrastructure, parks, public safety, and administration.
Klein made motion, Petryk seconded, to approve the 2019 City Council Goals and ongoing
priorities.
All Ayes. Motion carried.
Update on Hopkins Schoolhouse
At its July 2, 2018, meeting, Council approved a committee to explore options for the future of
the Hopkins Schoolhouse. Historic Preservation Consultant Olivia Schiffman reported on the
progress of the committee and their recommendation. The seven -member committee had met
several times and discussed all options for the schoolhouse and obstacles. It was concluded by
the committee that there were several benefits to a public private partnerships, and a big benefit
would be if the City would give financial support. Olivia shared a marketing flyer for the lease
of the Hopkins Schoolhouse for a public/private partnership and reviewed the development
criteria stating the committee was recommending the Council approve it and move forward with
publishing the marketing flyer.
Miron, who served on the committee, talked about the agreement of the group to form a public
private partnership, and he felt there needed to be discussions on where the City was financially
in supporting it.
Klein recognized that a fair amount of work needed to be done, which may get expensive, and
suggested the County may be able to help reduce the cost.
Haas questioned how a business would be taxed if it operated out of the schoolhouse. City
Administrator Bear replied that it would be taxed as used, so it would be commercial.
Petryk asked if the lease amount would be fairly inexpensive, and Schiffman replied that it
would be discussed when reviewing proposals.
Haas guessed it would take well over $100,000 to get the property in shape for someone to use,
and said he would be very hesitant to do that without knowing the benefit to the City.
Weidt acknowledged there were many unknown variables which made it hard to determine
support of the project, but he would like to see what proposals come forward.
Hugo City Council Meeting Minutes for February 4, 2019
Page 7 of 8
Weidt make motion, Miron seconded, to approve moving forward with the marketing flyer on
the Hopkins schoolhouse.
All Ayes. Motion carried.
Update on Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. The Council was provided financial reports from the YRN treasurer
showing a significant amount of help was given over the year. In January, the YRN received a
request from a disabled Forest Lake veteran for mortgage assistance, which was fulfilled by Forest
Lake VFW gambling proceeds. They partnered with the YRN of Washington County to help a
soldier that needed financial assistance. The YRN helped a military member get a new washing
machine and assisted a solider with moving their residence. January's Burger Night was sponsored
by Lake Area Bank, and February's sponsor is the Bald Eagle Sportsman Association. Haas shared
a picture of employees who did a packaging event led by the folks from Ship Thrifty.
Legislative Town Hall Meeting on Saturday, February 9, 2019
City Administrator Bryan Bear informed Council State Legislators Senator Roger Chamberlain
and Representative Linda Runbeck had scheduled a Town Hall Meeting for Saturday, February
9, 2019, from 10:00-11:30 a.m. This meeting was intended to be a listening session.
Klein made motion, Petryk seconded, to schedule a meeting to attend the Legislative Town Hall
Meeting on February 9, 2019.
All Ayes. Motion carried.
HBA Breakfast/Mayor State of the City Address on Tuesday, February 12, 2019
City Administrator Bryan Bear informed Council the Hugo Area Business Association was
hosting a Business Networking Breakfast at the Blue Heron Grill on Tuesday, February 12,
2019, from 7:30-9:00 a.m. which was to include Mayor Weidt's State of the City Address.
Petryk made motion, Miron seconded, to schedule a meeting to attend the Business Networking
Breakfast on February 12, 2019.
All Ayes. Motion carried.
Cancel Second Meeting in February Due to President's Day Holiday on February 18, 2109
Annually, the President's Day Holiday falls on the same day as the second Council meeting in
February and would need to be rescheduled. City Administrator Bryan Bear informed Council
that staff did not anticipate any items for that meeting agenda, and he recommended Council
cancel their meeting on February 18, 2019.
Hugo City Council Meeting Minutes for February 4, 2019
Page 8 of 8
Miron made motion, Klein seconded, to cancel the February 18, 2019, City Council meeting.
All Ayes. Motion carried.
Family Movie Night on Friday, March 8, 2019
City Administrator Bryan Bear informed Council Family Movie Night will be held Friday,
March 8, 2019, at Oneka Elementary School. Doors open at 6:30 pm. The Fire Department will
serve free popcorn and snacks. The movie "Incredibles 2" (PG) will begin at 7:00 p.m. This is a
free program open to all Hugo families.
Kidz IN Biz on Saturday, April 6, 2019
City Administrator Bryan Bear informed Council the Hugo Area Business Association will hold
their annual Kidz 'n Biz event on Saturday, April 6, 2019, from 11:00 a.m. to 2:00 p.m. at the
Oneka Elementary School.
Petryk made motion, Miron seconded, to schedule a meeting to attend the Kidz `N Biz event on April
6, 2019.
All Ayes. Motion carried.
Local Board of Appeal and Equalization Meeting on Thursday, April 11, 2019
City Administrator Bryan Bear informed Council that Washington County had requested the City
of Hugo hold its Local Board of Appeal and Equalization (LBAE) meeting on Thursday, April
11, 2019, from 5:30 - 7 p.m. The Council acts as the City's LBAE.
Petryk made motion, Klein seconded, to schedule the Local Board of Appeal and Equalization to
meet on Thursday, April 11, 2019.
All Ayes. Motion carried.
Adjournment
Klein made motion, Miron seconded, to adjourn at 7:53 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
Minutes
CITY OF
EST. 1906
0C
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Klein, Miron, Weidt
ABSENT: Haas, Petryk
HUGO CITY COUNCIL
LEGISLATIVE TOWN HALL MEETING
ONEKA ROOM
SATURDAY, FEBRUARY 9 - 10 A.M.
State Legislators Senator Roger Chamberlain and Representative Linda Runbeck held a listening
session at City Hall in the Oneka Room. The event concluded at approximately 11:30 a.m.
Respectfully Submitted,
Michele Lindau
City Clerk
CITY OF
11WG0
EST. 1906
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
Minutes
HUGO CITY COUNCIL MEETING
HBA BUSINESS BREAKFAST
BLUE HERON GRILL
TUESDAY, FEBRUARY 12, 2019 — 7:30 A.M.
The Hugo City Council attended the Hugo Area Business Association Business Breakfast and
the Mayor's State of the City Address held at the Blue Heron, 14725 Victor Hugo Boulevard.
The meeting concluded at 9 a.m.
Respectfully Submitted,
Michele Lindau
City Clerk
Vendor Invoice
Allstream
15934569
American Planning Association
126113-1916
Ancom Communications
84781
Anderson, Scott
CLAIM
Aspen Mills
230617
Aspen Mills
230618
As -,en Mills
230619
Baller, Scott
CLAIM
Bound Tree Medical LLC
83095790
Canteen Refreshment Services
46028
Canteen Refreshment Services
46033
Caryl] Incorporated
2904578156
Cargill Incorporated
2904584912
Cargill Incorporated
2904590909
Cargill Incorporated
2904594460
Cargill Incorporated
2904604025
Century College
395155
Century College
395158
Century College
395161
Century College
395164
Century CoIWie
395167
Century College
395170
Century Link
651 653-1154
Century Link
651 429-3212
Centuy Link
651 426-8763
Chief Supply Corporation
146212
Cintas Corporation
Janua ,
Cintas Corporation
January
Cintas Corporation
Janua ,-
Cintas Corporation
5013032338
Cintas Corporation
5013032338
_
City of Roseville
225554
City of Roseville
225591
City of Roseville
225642
City of Roseville
225679
Colvard, Kevin
CLAIM
Comcast
115/2019
Comcast
111812019
Comcast
909198036
Comcast
909198036
Compass Minerals America
372764
Compass Minerals America
373824
Compass Minerals America
392131
Compass Minerals America
392161
Compass Minerals America
393164
Compass Minerals America
394259
Compass Minerals America
408940
Core & Main LP
K028373
Core & Main LIP
K065705
De Lage Landen Financial Services Inc
62428767
_�
Denaway, Shayla
CLAIM
Denaway, Shayla
CLAIM
Donald Salverda & Associates
P-1802-7B
Dresel Contracting Inc
13087
_
Eagle Engraving Inc -
2019-525
Earl F. Andersen
0119462-IN
Earl F. Andersen
0119514-IN
Earl F, Andersen
0119584-IN
Fire Service Management
19755
Forest Lake Napa
January
Forest Lake YMCA
Membership
Frattallone's Hardware Store
125502
Gaylord Bros Inc
2583894
Gene's Disposal Service Inc
341894
G_ene's Disposal Service Inc
341894
Gene's Disposal Service Inc
341894
Gopher State One Call
9010469
Government Finance Officers Assoc
Registration
Grainger
9091981689
Gmphic Resources
64292
Graphic Resources
64292
H & L Mesabi
2970
Hawkins Inc
4435947
Home Depot Credit Services
5563089
Home Depot Credit Services
5574360
Home Depot Credit Services
4563136
Hugo Business Association
Registration
Hugo Equipment Company
134345
Hugo Equipment Company
133537
City of Hugo Claims
March 4, 2019
Amount Description
Department
$ 92.32 Fax Lines
Administration
$ 492.00 2019 Membership Dues - Bryan Bear
Administration
$ 3,557.00 Pagers & Service Plans
Fire Deat
$ 120.78 LightFixture Bulb Sockets i Regencv Li:; htim;)
Public Works
$ 184.85 EMS Pants, Shirts & Patches
Fire Dept
$ 54.83 HFD Sweatshirt
Fire Dept
$ 177.00 HFD Knit Hats & Baseball Cars
Fire Dept
$ 85.00 MN DOLI Seminar Registration
Building Inspections__
$ 504.12 Medical Supplies
Fire Dept
$ 128.53 Breakroom Supplies
Public Works
$ 104.11 Breakroom Supplies
_
Gen Gov't BId9s
$ 1,836.71 Salt for Snow & Ice Control
Street Del
$ 5,709.86 Salt for Snow & Ice Control
Street Dept
$ 3,861.78 Salt for Snow & Ice Control
Street Dept
$ 1,747.15 Salt for Snow & Ice Control
_
Street Del it
$ 1,748.67 Salt for Snow & Ice Control
Street Dept
$ 395.00 Fire Officer I - Rick Gregoire
Fire Del t
$ 395.00 Fire Officer I - Thomas Kaspszak
Fire Dek t
$ 395.00 Fire Officer I - Kevin Kriegshauser
Fire Del t
$ 395.00 Fire Officer I - Ryan Nadeau
Fire Del t
$ 395.00 Fire Officer I - Jason Palmr;uist
Fire Del•t
$ 395.00 Fire Officer I - Brian Kindelberger
Fire Dept
$ 58.98 SCADA Lines
Water & Sewer
$ 73.73 Fire Station Phone Lines
Fire Dept
$ 63.98 911 Ememencv Line
Administration
$ 11.98 Helmet Decals
Fire Dept
$ 755.39 Cleaning Sup:31ies
Various
$ 1,843.50 Uniform & Floor Mat Services
Various
$ 865.43 Supplies & Floor Mat Services
Fire Del It
$ 109.87 First Aid Supplies
Public Works
$ 137.01 First Aid Supplies
Gen Govt Bid,,: s
$ 425.00 January Phone Service
Various
$ 5,375.00 January Computer Service
Various
$ 425.00 February Phone Service
Various
$ 4,723.00 February Com; ,uter Service
Various
$ 200.00 Reimbursement for Drill Instructor Compensation
_
Fire Del t
$ 2.25 Business Internet!thru February 14,
Fire Dept
$ 155.77 Business Intemet (thru February 27)
Fire Dept
$ 487.61 Business Internet (January)
Administration
$ 487.81 Business Internet! January)
Public Works
$ 1,662.66 Salt for Snow & Ice Control
Street Dept
$ 5,111.20 Salt for Snow & Ice Control
Street Dept
$ 7,820.48 Salt for Snow & Ice Control
Street Dept
$ 1,954.08 Salt for Snow & Ice Control
Street Dept
$ 1,893.86 Salt for Snow & Ice Control
Street Dept
$ 3,678.40 Salt for Snow & Ice Control
Street Dept
$ 7,505.52 Salt for Snow & Ice Control
Street Dept
$ 1,137.41 Hydrant Parts
Water Utility
$ 36,750.00 Radio Meters
WaterUtiliry
$ 311.37 February Copier Lease Payment
Administration
$ 53.51 Breakroom Supplies
Gen Gov't Bldgs
$ 200.55 TourdeHugo.com Website Hosting (Wix)
Parks Dept
$ 142.97 Continuing Education Books
Administration
$ 5,336.95 Shouldering Materials
Street Dept
$ 537.85 Medals
Fire Dept _
$ 100.10 Bald Eagle Lake Access Si.yn
Parks Dept
$ 597.50 Road Closed Signs
Street Dept
$ 108.89 Street Sign Plates
Street Dept
$ 75.58 Turnout Gear Repairs & Cleaning
Fire Dept
$ 1,971,98 Auto Parts and Shop Supplies
Various
$ 1,500.00 Board of Directors Membershio
Contributions
$ 4.29 Hardware for Easement Machine
Sewer Utility
$ 100.10 Archival Boxes
Historical Commission
$ 571.79 January Waste Hauling - PW Facility
Public Works
$ 163.45 January Waste Hauling - Fire Station
Fire Dept _
$ 72.98 Janua, y Waste Hauling - City Hall
Gen Gov't Bldgs
$ 79,65 January Service Charges
Water & Sewer
$ 85.00 Workshol: Reggislration
Finance De -A
$ 131.22 Booster Pumr Motor - Well No. 5
Water Utility
$ 470.10 Utilit; Bill Mailing
Water & Sewer
$ 651.00 Utility Billing Envelopes
Water & Sewer
$ 1,846.18 Blades for Plows
Street Dept
$ 4,286.63 Water Chemicals
Water Utility
$ 48.96 Materials for Display Case
Historical Commission
$ 70.59 Materials for Display Case
Historical Commission
$ 20.14 Materials for Display Case
Historical Commission
$ 247.00 Business Networking Meeting
Various
$ 520.66 Generator Repairs
Fire Dept
$ 189.92 Parts - Unit #324
Parks Dent
G. 1
Page 1
Vendor Invoice Amount
Hugo Equipment Comuam
135456
$
Hugo Equipment Comi,anr
136259
$
Hugo Equip. menl Comran;
136341
$
Hugo Equipment Com;iarn;
136183
$
Hugo Equipment Com:)an,
136263
$
Hugo Equipment Com.,any
136338
$
Hugo Feed Mill
37147
$
Hugo Feed Mill
62608
$
Hugo Feed Mill
62649
$
Hydraulic Plus & Consulting LLC
11117
$
Inclusion Solutions LLC
13026
$
Innovative Office Solutions LLC
IN2374697
$
Innovative Office Solutions LLC
IN2381415
$
Innovative Office Solutions LLC
IN2387015
$
Innovative Office Solutions LLC
IN2392854
$
Innovative Office Solutions LLC
IN2392854
$
Innovative Office Solutions LLC
IN2397837
$
Innovative Office Solutions LLC
IN2415256
$
Innovative Office Solutions LLC
IN2415256
$
Innovative Office Solutions LLC
IN2415256
$
Innovative Office Solutions LLC
IN2415256
$
Innovative Office Solutions LLC
IN2415256
$
Instrumental Research Inc
1631
$
Interstate Battery System of Minneapolis
110044420
$
Jefferson Fire & Safety Inc
IN101342
$
Jefferson Fire & Safety Inc
IN101342
$
Jensen, Dave
CLAIM
$
Jimmy's Johnnys Inc
143550
$
Johnson Controls Fire Protection LP
20761953
$
Johnson/Turner
January
$
Johnson/Turner
January
$
Johnsonrrumer
January
$
Kath Fuel Oil Service Co.
12320094
$
Knowlan's Sul er Markets Inc
501
$
Knowlan's Sul •er Markets Inc
5507
$
Landform
28719
$
Lau_ahlin's Pest Control
25060
$
Laughlin's Pest Control
25298
$
Lawson Products
9306448074
$
Lawson Products
9306448075
$
Lawson Products
9306454714
$
Lawson Products
9306468529
$
Lawson Products
9306504325
$
Loffler Coml:anies Inc
3026685
$
MAGraohics-Mad•gis White _ _ _
19-1005
$
Menards
1913
$
Menards
1913
$
Menards W
2704
$
_
Menards
2825
$
Menards
2884
$
Menards _
2903
$
Metering & Technology Solutions
13677
$
Millard, Doug
CLAIM
$
Minnesota Cleaning Services Inc
0219P01
$
Minnesota Cleanimx Services Inc
02191`02
$
Minnesota Cleaning Services Inc
02191`02
$
Minnesota Cleaning Services Inc
0219P03
$
Mlnnasota Cleaning Services Inc
0319P01
$
Minnesota Cleaning Services Inc
0319P02
$
Minnesota Cleaning Servrccs Inc
0319P02
$
Minnesota Cleaning Services Inc
0319P03
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Agency
Registration
$
Minnesota Pollution Control Ardency
Exam Fee
$
Minnesota Pollution Control Agency
Exam Fee
$
Minnesota Pollution Control Agency
Exam Fee
$
Minnesota Rural Water Association
Registration
$
Minnesota Rural Water Association
Registration
$
Minnesota Rural Water Association
Ref-dslratien
$
Minnesota Rural Water Association
Re:.lislratien
$
Minnesota Rural Water Association
Registratien
$
Minnesota Rural Water Association
Re-listration
$
Minnesota Rural Water Association
2019
$
City of Hugo Claims
March 4, 2019
Description
234.90 Parts for Weed Whirs
109,90 Parts - Unit #104
9.99 Parts - Unit #460
17.56 Parts - Unit #453
53.12 Parts - Unit #452
70.24 Parts - Unit #453
15.48 Hardware - Well No. 5
7,49 Hardware
2.99 Materials for Disp lay Case
1,030,08 Parts for Plow Trucks
1,824.00 Voting Booths
56.95 Labeling Tape, Notebooks, Bookends, Etc
198.17 Binders & Post -It Notes
32.64 Appointment Book, Highlighters, Letter Tra;,
38.95 File Folders & Lead
12.64 Index Sheets
30.24 Binders
325.43 File Folders, Binder Cli:,s, Markers, Etc
182.11 Toner Cartrid_1as
68.52 Breakroom Sups -lies
42.12 Cory Paler
28.01 Markers
100.00 Water Bacteria Testin.-I
264.90 Batteries
460.00 Fireade Foam
30.00 Decontamination Rinse
404.94 6 Mad Cases !Grant Monies.
33.50 Portable Toilet Rental - Compost Site
1,013.26 Alarm Testinc; & Inspection
4,829.00 Prosecution Fees (Flat Feei
294.95 Disbursements (Prosecution Costs'
4.224.50 Civil Legal Fees - See Attached Breakdown
5,972.84 January Unleaded Gas & Diesel Purchases
33.62 Movie Night Supplies
23.54 Movie Ni: _iht Supplies
5,971.00 2040 Comp Plan
85.00 January Pest Control Service .CH,
85.00 February Pest Control Service i CH;
51.34 Bulk Hardware Sul:p lies
345.68 Bulk Hardware Sur.r:lies
539.90 Safety Supplies
19.41 Bulk Hardware Supplies
879.31 Bulk Hardware Supplies
253.80 February Copier Service Payment
25.00 Tour de Hugo Logo Update
27.98 Raingarden Supplies
16.05 Hardware (CH)
83.82 Mailbox Repairs
56.24 Garden Hose & Hardware - Well No. 5
32.21 Mailbox Repairs
433.02 Fire Department Supplies
2,011.92 Water Meters & Hardware
566.40 2019 MSFCA Conference Ex: enses
605.00 January Cleaning Service
500.00 January Cleaning Service
225.00 January Cleaning Service
100.00 January Cleaning Service - Hanifl
605.00 February Cleaning Service
500.00 February Cleaning Service
225.00 Feb Cleaning Service
100.00 Februa�Cleaning Service - Hanifl
390.00 i•Vaslevrater 0peralions Conference - Adam Greeder
390.00 'yvastewatef Operafions-Conference - Dave Greeder
390.00 '.Nastewater Operalions Conference - Rick Kieffer
390.00 Wastewater Operations Conference - Matt Klein
390.00 Wastewater Of. erations Conference - Raan McCullou.41h
390.00 Wastewater Of erations Conference - Neal Nelson
390.00 Wastewater Of. erations Conference - Kraig Pettee
390.00 Wastewater Of erations Conference - Tom Smith
55.00 Wastewater Certification Exam - Rick Kieffer
55.00 Wastewater Certification Exam - Ryan McCullough
55.00 Wrastevoaler Cert:ficalrDn Exam - Neal Nelson
240.00 Conference Registration Paul Chrisfiarrsan
240.00 Conference Reglsiralion - Rick Kieffer
240.00 Conference Registration - Mike Loeffler
240.00 Conference Registration - Ryan McCullough
240.00 Conference Ris lion - Neal Nelson
240.00 Conference Registration - Tom Smith
275.00 2019 Membership Dues - Scan Anderson
Parks Dept
Street De;)t
Street Dead
Street Dept
Street Dept
Street Dept
Water Utility
Public Works
Historical Commission
Street Dept
Elections
Public Works
Administration
Public Works
Administration
Administration
Public Works
Administration
Finance Dept
Gen Gov't Bldgs
Administration
Administration
Water Utility
Public Works
Fire Dept
Fire DeA
Fire D.:ot
Ri;c:yr.lia_�
Gen Gov't Bldgs
General Legal
General Legal
General Legal
Various
Parks Dept
Parks Dept
Planning & Zoning
Gen Gov't Bldgs
Gen Gov't BId7s
Public Works
Public Works
Public Works
Public Works
Public Works
Administration
Parks Dept
Gen Gov't Bldgs
Gen Gov't Bldgs
Street Dept
Water Utility
Street Dept
Fire Dept
Water Utility
Fire Del t
Gen Gov't Bld�;s
Public Works
Fire Def.4
Parks De;-t
Gen Gov't Bldgs
Public Works
Fire Dept
Parks Dept
Sewer Utility
Sewer Utility
Sewer Utility
Sewer Utility
Sewer Utility
Sewer Utility
Sewer Utility
Sewer Utiliry _
Sewer Utility
Sewer Utility
Sewer Utility
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
G. 1
Page 2
City of Hugo Claims
March 4, 2019
Vendor
Invoice
Amount Description
Department
Minnesota State Fire Chiefs Association
200003439
$
235.00 2019 Conference Registration - Doug Millard
Fire Dept
MN Fire Service Certification Board
6320
$
115.00 FFII Certification Exam - Jorgenson
Fire Dept__.
MN Fire Service Certification Board
6320
$
115.00 FFII Certification Exam - Lund
Fire Dept
MN Fire Service Certification Board
6320
$
115.00 FFII Certification Exam - Lusk
Fire Dept_
MN Fire Service Certification Board
6320
$
115.00 FFII Certification Exam - Olson
Fire Dept
NAC Mechanical Cor
157116
$
1,836.64 HVAC Repairs
Public Works
Olson's Sewer Service Inc _
88243
$
695.00 PW Facility Septic S,,, stem Pumping
Public Works
Olson's Sewer Service Inc
88325
$
695.00 PW Facilih Septic S, stem Pumping
Public Works
Oxygen Service Coml,any _
3428111
$
23.56 Welding Supplies
Public Works
Preisler, Chuck
CLAIM
$
65.00 MN DOLI Seminar Re .istration
Buildini) Inspections
Press Publications
617942
$
226.60 2019 Summa y Budget Statement
Ordinances/Proceedings
Press Publications
619059
$
349.50 Tour de Hugo Advertising
Parks Dept
Press Publications
619059
$
349.50 Summer Program Events Advertising _ _ _ _
Parks Dept
Press Publications
620038
$
48.87 City Council Public Hearing Notice
Ordinances/Proceedings
Press Publications
620583
$
44.76 Planning Commission Public Hearing Notice
Ordinances/Proceedings
Press Publications
620587
$
44.76 City Council Special Meetings Notice
Ordinances/Proceedings
Ricoh USA, Inc
101674467
$
123.18 Copier Lease Payment
Public Works
Ricoh USA, Inc
101674467
$
42.08 Overage Changes
Public Works
Roettger, Jim
CLAIM
$
18.47 UPS Shipping_ St hip Gear for Re. -.air,
Fire Dept
Schroeder Process Automation LLC
1667
$
175.24 Tech Labor - Well No. 5
Water Utility
Schroeder Process Automation LLC
1693
$
299.44 Tech Labor - Well No. 3
Water Utility
Shred -It USA
8126605782
$
339.00 Document Shredding
Administration
Si: nature Li ,htin ; Inc
1167
$
2,343.04 Streetlight Repairs
Street Dept
Signature Li_ htiny Inc
1171
$
4.910.00 Streetlight Repairs
Street Dept
Smartsheet Inc
INV85423
$
540.00 Software Licenses
Various
Stabner Electric LLC
1252
$
1,160.00 Electrical Work for Automatic Door Or eners ,CHI
Gen Gov't Bldgs
Summit Com;:anies
1341740
$
230.00 Annual Fire S:,rinkler Inspection
Fire Dept
Sun Life Financial
March
$
799.59 Disability Premium
Finance Dept
r!er;•.ey p;u _r3
789327
$
44.48 Plotter Printer Paper
Planning & Zoning
I r,1, bur,
870254054
$
1,485.32 Cellular Phone Charges
Various
T-Mobile
870254054
$
267.81 Equipment Purchases
Various
Toshiba Financial Services
69240439
$
175.23 February Copier Lease Payment
_Fire Debt
Tri-State Bobcat
A53027
$
97.90 Parts - Unit #327
Street Dept
Tri-State Bobcat
E25059
$
1,600.00 Chipper Rental (Tree Trimminq>
Street Dept
Tri-State Bobcat
A53330
$
111.75 Parts - Unit #304
Street Dept
Truck Utilities Inc
333556
$
3,646.09 Blades & Parts for Plows
Street Dept
Truck Utilities Inc
334321
$
982.25 Parts for Plows
Street Dept
TruGreen
L4635096158
$
1,390.76 2019 Service Agreement - Beaver Ponds
Parks Dept
TruGreen
L4635096158
$
1,214.92 2019 Service Agreement - CSAH 8
Street Dept
TruGreen
L4635096158
$
1,123.00 2019 Service Agreement - Diamond Point
Parks Dept
TruGreen
L4635096158
$
311.72 2019 Service Agreement - Frog Hollow
Parks Dept
TruGreen
L4635096158
$
519.52 2019 Service Agreement - Heritage Ponds
Parks Dept
TruGreen
L4635096158
$
213.40 2019 Service Agreement - Hrry 61 Roundabout
Street Dept
TruGreen
L4635096158
$
213.40 2019 Service Agreement -Hwy 61 Roundabout
Street Dept
TruGreen
L4635096158
$
345.32 2019 Service Agreement - Cove Park
Parks Dept
TruGreen
L4635096158
$
623.44 2019 Service Agreement - City Hall
Gen Gov't B_ldgs
TruGreen
L4635096158
$
4,657.80 2019 Service Agreement - Hanifl Fields
Parks Dept
TruGreen v
L4635096168
$
673.48 2019 Service Agreement - Boulevards
Street Dept
TruGreen
L4635096158
$
947.16 2019 Service Agreement - Fire Hall
Fire Dept
TruGreen
L4635096158
$
707.36 2019 Service Agreement - Public Works
Public Works
_
TruGreen
L4635096158
$
2,541.72 2019 Service Agreement- Lions
Parks Dept
TruGreen
L4635096158
$
1,123.00 2019 Service Agreement - Oak Shore
Parks Dept
TruGreen _
L4635096158
$
1,282.84 2019 Service Agreement - Oneka
Parks Dept
TruGreen _
L4635096158
$
631.44 2019 Service Agreement - Well 2frower 2
Water Utility
Tyler Technolo.;ies Inc
025-249450
$
-209.00 Scanning System for Utility Billinr, Program
Water & Sewer
University of Minnesota _
Registration
$
215.00 Shade Tree Short Course - Paul Christianson
Street Dept
University of Minnesota
Registration
$
215,00 Shade Tree Short Course - Rick Kieffer
Street Dept
University or Minnesota
Registration
$
215.00 Shade Tree Short Course - Matt Klein
Street Dept
University of Minnesota
Registration
$
215.00 Shade Tree Short Course - Mike Loeffler
Street Dept
University of Minnesota
Registration
$
215.00 Shade Tree Short Course - Ryan McCullough
Street Dept
University of Minnesota
Registration
$
215.00 Shade Tree Short Course - Neal Nelson
Street Dept
Unlversiiv of Minnesota
Registration
$
215.00 Shade Tree Short Course - Kraig Pettee
Street Dept
Univers,:y of Minnesota
Registration
$
215.00 Shade Tree Short Course - Tom Smith
Street Dept
Verizon Wireless
9822517786
$
40.02 Cellular Phone Charges
Fire Dept_
V'erizon'ldireless
9823556540
$
1,110.83 Cellular Phone Charges
Fire Dept
Verizon Wireless
9823556540
$
1,859.94 6 IPads (Grant Monies)
Fire Dept
Walser Polar Chevrolet
29779P22
$
112.50 Parts - Unit #106-13
Engineering Dept
Washington County
153390
$
120.00 Year End Tax Stats
Finance Dept
Water Conservation Service Inc
9044
$
356.23 Watermain Leak Locates { Flay & 147th1
Water Util
Water Conservation Service Inc
9257
$
275,35 Watermain Leak Locates (Finley)
Water Utility
Weber, Emily
CLAIM
$
26.81 Meetin; Mileage
Community Develol menl
While Bear Locksmith Inc
30858
$
90.00 Rekey Lock (PW)
Public Works
Winnick Supply
377487
$
540.00 Cutting; Torch - Unit #405
Public Works
Winnick Supply
377281
$
147.69 Steel for Easement Machine
Sewer Utility
WSB & Associates
December
$
42,381.00 Engineering Fees - See Attached Breakdown
Various
Ziegler Inc
PC200206734
$
134.32 Parts - Unit #306
Street Deist
Total Claims for March 4, 2019
$
260,654,96
G. 1
Page 3
JOH".SON/TURl' E R
February 13, 2019
City of Hugo
Attn: Ron Min
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of January 31, 2019.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Carpenter Property Purchase
12-2359-027
$2,267.00
Council Meetings
19-2359-052
$150.00
General 2019
19-2359-053
$1,305.00
Peltier Matter — 13094 Goodview Ave. N.
19-2359-054
$487.50
White Bear Lake Restoration Litigation
13-2353-032
$15.00
Prosecution
12-2359-024
$5,123.95
TOTAL NOW DUE:
$9,348.45
Please feet free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON/T ER LEGAL
avid K. Snyder
DKS/mah
Enclosures
.56 East Broadwgy Auenue, .Suite 206 Forest Lake, A/hV 55025 l p 651.464.7292 f 6,51.464.7,348 johnsonturner..com
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MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
6-.-5
11/17
Page i of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that:
gambling on five or fewer days, and Applications are processed in the order received. If the application
. conducts lawful gam
awards less than $5 Ming in prizes during a calendar is postmarked or received 30 days or more before the event, the
• year. application fee is $100; otherwise the fee is $150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: White Bear Lake HS Boys Lacrosse Booster Club Permit Number:
Minnesota Tax ID Federal Employer ID
Number, if any: Number (FEIN), if any: 83-3600601
Mailing Address: 2312 Tart Lake Road
City: Lino Lakes State: MN Zip: 55038 County: Anoka
Name of Chief Executive Officer (CEO): Mark Woodcock
CEO Daytime Phone: 651-274-3046 CEO Email: mndwoody@comcast.net
(permit will be emailed to this email address unless otherwise indicated below)
Email permit to (if other than the CEO):
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
= Fraternal = Religious veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing ❑
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): Hugo American Legion Post 620
Physical Address (do not use P.O. box): 5383 140th St N
Check one:
0 City: Hugo Zip: 55038 County: Washington
Township: Zip: County:
Date(s) of activity (for raffles, indicate the date of the drawing): 4/14/19
Check each type of gambling activity that your organization will conduct:
0 Bingo = Paddlewheels = Pull -Tabs = Tipboards Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG220 Application for Exempt Permit
11/17
Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
for a gambling premises
located within city limits
The application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days
(60 days for a 1st class city).
The application is denied.
Print City Name:
Signature of City Personnel:
Title
City of Hu>~o
Date:
FThe city or county must sign before
submitting application to the
Gambling Control Board.
COUNTY APPROVAL
for a gambling premises
located in a township
he application is acknowledged with no waiting period.
e application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after
30 days.
❑The application is denied.
Print County Name:
Signature of County Personnel:
Title:
Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349.213.)
Print Township Name:
Signature of Township Officer:
Title:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the b t of my knowledge.
report will be completed and returned to the Board within 0 days�o;he a date.
Chief Executive Officer's Signature: __._ I -
Print Name: ,� _C-4—
(Siignatujre must a CEO's signature; designee may not sign)
VtiJ Omit �C
Date:
I acknowledge that the financial
Date: 2-20-2019
REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
. all gambling conducted on two or more consecutive days; or
• all gambling conducted on one day.
Only one application is required if one or more raffle drawings are
conducted on the same day.
Financial report to be completed within 30 days after the
gambling activity is done:
A financial report form will be mailed with your permit. Complete
and return the financial report form to the Gambling Control
Board.
Your organization must keep all exempt records and reports for
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
Mail application with:
a copy of your proof of nonprofit status; and
application fee (non-refundable). If the application is
postmarked or received 30 days or more before the event,
the application fee is $100; otherwise the fee is $150.
Make check payable to State of Minnesota.
To: Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Questions?
Call the Licensing Section of the Gambling Control Board at
651-539-1900.
Data privacy notice: The information requested
application. Your organization's name and
ment of Public Safety; Attorney General;
on this form (and any attachments) will be used
address will be public information when received
Commissioners of Administration, Minnesota
by the Gambling Control Board (Board) to
by the Board. All.other Information provided will
Management & Budget, and Revenue; Legislative
determine your organization's qualifications to
be private data about your organization until the
Auditor, national and international gambling
be Involved In lawful gambling activities in
Board issues the permit. When the Board issues
regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to
the permit, all information provided will become
order; other individuals and agencies specifically
refuse to supply the information; however, if
public. If the Board does not issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
Information provided remains private, with the
to the information; individuals and agencies for
Information, the Board may not be able to
exception of your organization's name and
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of information after this notice was
as a consequence, may refuse to issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
members, Board staff whose work requires
requested, the Board will be able to process the
access to the information; Minnesota's Depart -
This form will be made available in alternative format (i.e. large print, braille) upon request.
An equal opportunity employer
&-,LA
MUTUAL AID AGREEMENT
INCLUSIVE OF: THE FIRE DEPARTMENTS OF WASHINGTON
COUNTY, MINNESOTA (will list each dept) AND THE FIRE DEPARTMENTS
OF ST. CROIX COUNTY, WISCONSIN (will list each dept)
This Agreement is made pursuant to Minnesota Statutes §471.59 and Minnesota Statutes §438.08
and Wisconsin Statutes §66.0303, Subd. (2) and (3)(b) which authorize the joint and cooperative
exercise of powers common to contracting parties. The intent of this agreement is to make
equipment, personnel and other resources available to political subdivisions from other political
subdivisions during an emergency situation or for designated training activities.
Section 1. Definitions.
a. "Party" means apolitical subdivision.
b. "Requesting Official" means the person designated by a Party who is responsible
for requesting Assistance from other Parties.
C. "Requesting Party" means a party that requests assistance from other parties.
d. "Responding Official" means the person designated by a party who is responsible
to determine whether and to what extent that party should provide assistance to a
Requesting Party.
C. "Responding Party" means a party that provides assistance to a Requesting Party.
f. "Assistance" means Fire and/or emergency medical services personnel and
equipment, and any associated and related training necessary to further the
purpose of this Agreement.
Section 2. Request for assistance.
Whenever, in the opinion of a Requesting Official, there is a need for assistance from other
parties, the Requesting Official may call upon the Responding Official of any other party to
furnish assistance.
Section I Response to request.
Upon the request for assistance from a Requesting Party, the Responding Official may authorize
and direct his/her party's personnel to provide assistance to the Requesting Party. This decision
will be made after considering the needs of the responding party and the availability of resources.
Section 4. Recall of Assistance.
The Responding Official may at any time recall such assistance when in his or her best judgment
or by an order from the governing body of the Responding Party, it is considered to be in the best
interests of the Responding Party to do so.
Page] of 4
Section 5. Command of Scene.
The Requesting Party shall be in command of the mutual aid scene. The personnel and
equipment of the Responding Party shall be under the direction and control of the Requesting
Party until the Responding Official withdraws assistance.
Section 6. Workers' compensation.
Each party shall be responsible for injuries or death of its own personnel. Each party will
maintain workers' compensation insurance or self-insurance coverage, covering its own
personnel while they are providing assistance pursuant to this agreement. Each party waives the
right to sue any other party for any workers' compensation benefits paid to its own employee or
volunteer or their dependants, even if the injuries were caused wholly or partially by the
negligence of any other party or its officers, employees, or volunteers.
Section 7. Damage to equipment.
Each party shall be responsible for damages to or loss of its own equipment. Each party waives
the right to sue any other party for any damages to or loss of its equipment, even if the damages
or losses were caused wholly or partially by the negligence of any other party or its officers,
employees, or volunteers.
Section 8. Liability.
a. For the purposes of Tort Liability, the employees and officers of the Responding
Party are deemed to be employees of the Requesting Party.
b. The Requesting Party agrees to defend and indemnify the Responding Party
against any claims brought or actions filed against the Responding Party or any
officer, employee, or volunteer of the Responding Party for injury to, death of, or
damage to the property of any third person or persons, arising from the
performance and provision of assistance in responding to a request for assistance
by the Requesting Party pursuant to this agreement.
C. Under no circumstances, however, shall a party be required to pay on behalf of
itself and other parties, any amounts in excess of the limits on liability established
in its Home State applicable to any one party. The limits of liability for some or
all of the parties may not be added together to determine the maximum amount of
liability for any party.
d. The intent of this subdivision is to impose on each Requesting Party a limited
duty to defend and indemnify a Responding Party for claims arising within the
Requesting Party's jurisdiction subject to the limits of liability under the laws of
its Home State. The purpose of creating this duty to defend and indemnify is to
simplify the defense of claims by eliminating conflicts among defendants, and to
permit liability claims against multiple defendants from a single occurrence to be
defended by a single attorney.
Page 2 of 4
e. No party to this agreement nor any officer of any Party shall be liable to any other
Parry or to any other person for failure of any party to furnish assistance to any
other party, or for recalling assistance, both as described in this agreement.
f. For the purposes of training, and other than Workers' compensation claims as
described in Section 6, the laws of the State where the training takes place will
control disputes based upon claims of one party against the other.
Section 9. Charges to the Requesting Party.
a. No charges will be levied by a Responding Party to this agreement for assistance
rendered to a Requesting Party under the terms of this agreement unless that
assistance continues for a period of more than 12 hours. If assistance provided
under this agreement continues for more than 12 hours, the Responding Party may
submit to the Requesting Party an itemized bill for the actual cost of any
assistance provided after the initial 12 hour period, including salaries, overtime,
materials and supplies and other necessary expenses; and the Requesting Party
will reimburse the party providing the assistance for that amount.
b. Such charges are not contingent upon the availability of federal or state
government funds.
Section 10. Duration.
This agreement will be in force from the date of execution and shall continue until terminated.
Any party may withdraw from this agreement upon thirty (30) days written notice to the other
party or parties to the agreement.
Section 11. Amendments.
Any amendments to this agreement shall be in writing and signed by all parties.
Section 12. Agreement.
This agreement contains the entire agreement of the Fire Departments of Washington County
Minnesota and the Fire Departments of St. Croix County Wisconsin. Any prior correspondence,
memoranda or agreements are replaced in total by this agreement.
Section 13. Execution.
Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date
indicated. Each party to this agreement shall maintain a copy of an executed copy of this
agreement.
Page 3 of 4
IN WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or their fire
department corporation has executed this agreement pursuant to authorization by
it's governing body.
City of
Mayor
City Clerk or Admin.
Fire Dept
Fire Chief
Dated: 2019
Page 4 of 4
6 s 5
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WSb
Memorandum
To: Bryan Bear
City Administrator
From: Mark A. Erichson, WSB & Associates
Date: February 28, 2019
Re: WSB Project No. 10892-00
As previously directed, staff has developed construction plans and specifications for the
reconstruction of 130th Street from Highway 61 to Goodview Avenue. As part of the design, a
roundabout is planned 130th Street at Flay Avenue along with a pedestrian trail on the north side
of 1301h Street.
Easement acquisition needs have been identified in the SE and SW quadrants of 130th Street and
Flay Avenue to accommodate the construction of this roundabout. Staff has met with the
property owners and Beaver Ponds Association representatives regarding the project and have
agreed to the compensation values previously authorized by City Council and summarized below:
$ 6,650.00 - Parcel 1 — David and Julie Johnson — PID #32.031.21.22.0022
$ 8,850.00 — Parcel 2 — Beaver Ponds — PID #32.031.21.21.0003
Staff has also identified easement needs at the east end of 130th Street to allow for the
realignment of 1301h Street to connect with Goodview Avenue at a right angle as the intersection
is currently skewed. Staff has also been meeting with this property owner to discuss the project
and identify any concerns with the project.
On behalf of WSB & Associates, I am requesting that the City Council approve a resolution
authorizing an increased offer (from $17,100 to $25,100) based on negotiation with the property
owner to acquire the property areas needed for the 1301h Street project. The proposed increased
offer is due to the reduction in the initial appraised offer that reduced the offer for land received
back with the removal of the roadway. Avoidance of a condemnation process expedites the
project and keeps costs to a minimum.
$25,100.00 — Parcel 3 — Kevin Peltier — PID #29.031.21.44.0001
Memorandum — City of Hugo
RESOLUTION NO.
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING NEGOTIATIONS AND/OR EMINENT DOMAIN TO
AQUIRE THE PROPERTY
AREAS NEEDED FOR THE 130TH STEET IMPROVEMENT PROJECT
WHEREAS, The City of Hugo has initiated the 130' Street Improvement Project (the Project),
including reconstruction of 130'' Street; a roundabout at the intersection of 130a' Street and Flay
Avenue; realignment of the intersection at 1301` Street and Goodview Avenue; street and utility
construction; new pedestrian facilities; and
WHEREAS, the construction schedule for the Project contemplates that the Project will be
completed during the 2019 construction season; and
WHEREAS, it is necessary that the City obtain title and possession of the areas identified in
Exhibit A for the parcel as shown below:
$25,100.00 — Parcel 3 — Kevin Peltier — PID #29.031.21.44.0001
by negotiation where the owner has agreed to the amount identified above.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
HUGO, MINNESOTA acquisition is hereby authorized as follows:
1. Offers are made for the necessary easements for the parcels identified in Exhibit A,
pursuant to Minnesota Statute.
This resolution was adopted by the City Council of the City of Hugo on the 4a` day of March,
2019, by a vote of Ayes and Nays
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
Owner: Kevin Peltier
Location: City of Hugo
Address: 13094 Goodview Avenue North
PID No: 29.031.21.44.0001
Parcel No: 3
Project No: 010892-000
Date: October 31, 2018
Landowner's Property
All that part of the Southeast Quarter of the Southeast Quarter of the Southeast quarter of
Section 29, Township 31 North, Range 21 West. Subject to easements.
Description of Permanent Public Street, Roadway, Highway, and/or Right -of -Way Easement
A 66.00 foot permanent easement for public street, roadway, highway, and/or right-of-way
purposes over, under, and across a portion of the Landowner's Property. The centerline of said
easement is described as follows:
Commencing at the southeast corner of the Southeast Quarter of the Southeast Quarter of the
Southeast Quarter of said Section 29; thence on an assumed bearing South 89 degrees 55 minutes
31 seconds West a distance of 33.00 feet to the westerly right-of-way line of Goodview Avenue
North; thence North 00 degrees 43 minutes 55 seconds East along said westerly right-of-way line
343.82 feet to the beginning of said centerline; thence North 89 degrees 26 minutes 49 seconds
West a distance of 38.81 feet; thence southwesterly a distance of 228.95 feet, along a tangential
curve concave to the south having a radius of 693.00 feet and a central angle of 18 degrees 55
minutes 44 seconds; thence South 71 degrees 37 minutes 27 seconds West, tangent to said curve, a
distance of 105.33 feet; thence southwesterly 267.44 feet, along a tangential curve concave to the
north having a radius of 1000.00 feet and a central angle of 15 degrees 19 minutes 23 seconds to
the westerly line of said Southeast Quarter of the Southeast Quarter of the Southeast Quarter, and
said centerline there terminating.
Description of Temporary Construction Easement
A temporary easement for construction purposes over, under, and across a portion of the
Landowner's Property, described as follows:
Commencing at the southeast corner of the Southeast Quarter of the Southeast Quarter of the
Southeast Quarter; thence on an assumed bearing South 89 degrees 55 minutes 31 seconds West a
distance of 33.00 feet to the westerly right-of-way line of Goodview Avenue North; thence North 00
degrees 43 minutes 55 seconds East along said westerly right-of-way line 376.82 feet to the point of
beginning of the land to be described; thence North 89 degrees 26 minutes 49 seconds West along
the northerly right-of-way line of 1301" Street North a distance of 38.81 feet; thence continuing
southwesterly along said right-of-way line a distance of 239.85 feet, along a tangential curve
concave to the south having a radius of 726.00 feet and a central angle of 18 degrees 55 minutes 44
seconds; thence continuing along said right-of-way line South 71 degrees 37 minutes 27 seconds
West, tangent to said curve, a distance of 105.33 feet; thence continuing along said right-of-way line
southwesterly 256.52 feet, along a tangential curve concave to the north having a radius of 967.00
feet and a central angle of 15 degrees 11 minutes 56 seconds to the westerly line of said Southeast
Quarter of the Southeast Quarter of the Southeast Quarter; thence continuing along said westerly
line North 00 degrees 34 minutes 52 seconds East a distance of 0.98 feet; thence 150.96 feet along a
curve concave to the north, not tangent to last described line, with a chord bearing North 76
degrees 55 minutes 39 Seconds East with a central angle of 07 degrees 47 minutes 11 seconds;
thence North 73 degrees 02 minutes 03 seconds East a distance of 174.94 feet; thence North 71
degrees 40 minutes 16 seconds East 285.81 feet to said westerly right-of-way line; thence
continuing along said right-of-way line South 00 degrees 43 minutes 55 seconds West 62.07 feet to
the point of beginning.
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Agenda item G.6
L A N D F O R M
From Site to Finish •
105 South Fifth Avenue
Suite 513
Minneapolis, MN 55401
TO: Hugo City Council
FROM: Sara Woolf through Kendra Lindahl, Landform
DATE: February 28, 2019 for the March 04, 2019 City Council Meeting
RE: 2040 Comprehensive Plan Update
Background
•
• •
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was
completed in 2008. As part of the 2040 Comprehensive Plan update, the City has held several
meetings with residents, Commissions, and Council to gather feedback and understand community
priorities and what has changed since that time.
2. City Council Meeting
The City Council reviewed the Comprehensive Plan and held a public hearing on April 4, 2018. At
that time, Council approved the 2040 Comprehensive Plan for Distribution to affected jurisdictions
and to the Metropolitan Council for preliminary review.
3. Affected Jurisdictions Review
Local governments are required to share their proposed plan updates with affected jurisdictions at
least six months before they submit their plans to the Metropolitan Council for review. The City of
Hugo is then required to respond to comments from affected jurisdictions submitted within the six-
month period. As required by the Metropolitan Council, the City of Hugo provided a draft of the
Comprehensive Plan to adjacent and affected jurisdictions for their review. The City adhered to the
mandatory six-month review period.
The City of Hugo received written responses from the Metropolitan Council, the Housing Justice
Center, the Transportation Division of Anoka County, the City of Columbus, MN DNR, Forest Lake
Area School District, the City of Lino Lakes, Mahtomedi Public School District, MN DOT, Rice Creek
Watershed District, the City of Scandia, Stillwater Area Public School District, the All Parks Alliance
for Change, and Washington County.
4. Updates to the 2040 Comprehensive Plan
No major updates to the Comprehensive Plan were required as a result of the remainder of affected
jurisdictions feedback. The following is a list of the primary updates that were incorporated into the
2040 Comprehensive Plan:
• Interactive links were developed for the document, making navigation easier
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
•
•
•
•
• Language was generally reviewed for consistency, and updated to reflect additional tools and
changes in regional policies or planning efforts
• Language pertaining to ongoing or completed projects within the City of Hugo or Washington
County was updated to reflect the current project status
• General document cleanup was undertaken
A comprehensive response to affected jurisdiction comments and list of changes made to the
Comprehensive Plan in response is included as Attachment C.
The City of Hugo received a letter on June 1, 2018 from the Metropolitan Council providing feedback
on 2040 Comprehensive Plan. A comprehensive response to Metropolitan Council comments dated
March 4, 2019 will be submitted to the Metropolitan Council as part of our 2040 Comprehensive Plan
submittal (Attachment D).
City staff engaged in further discussion with the Metropolitan Council pertaining to forecasts for
population, households and employment for 2040. Staff attended an in -person meeting and
communicated additionally via e-mail correspondence. The Metropolitan Council adopted 2040
forecasts of 29,000 population, 11,900 households, and 4,000 employment. However, because the
Metropolitan Council and the City of Hugo have committed to property owners certain land use
designations and to be eligible for municipal sewer and water by being within the MUSA, the City
advocated to continue to use previous forecasts of 40,000 population, 11,900 households and 4,500
employment. These forecasts are from the previous 2030 Comprehensive Plan forecasts. The
Metropolitan Council agreed to allow the City of Hugo to continue to use the higher forecasts so long
as the comprehensive plan explicitly states that:
• The City of Hugo was using a previously forecasted population forecast from 2030, a
population of 40,000.
• The City is using the previous 2030 forecasts to honor commitments to property owners
relating to land use designations and municipal sewer and water eligibility
• The City of Hugo discourages leap frog development and the City will monitor growth in a
manageable way.
• Extension of utilities is development driven.
• The City of Hugo has the capacity and can serve approximately 425 units per year, but that
number would be decreased with the Met Council's forecast.
• Sewer districts depend on one another and the sequencing of sewer extensions is key.
• The forecasts do not have an impact on the Met Council system.
Based on the comments from the Metropolitan Council from the pre -review letter and further
discussions, the City of Hugo made the following primary changes to the draft of the Comprehensive
Plan:
Post submittal of the draft Comprehensive Plan to the City Council of the City of Hugo, the
Metropolitan Council posted new data on the Community Profile for Hugo. This data was
primarily sourced from the ACS 2013-2017. Per the request of the Metropolitan Council, City
staff incorporated all new data posted by the Metropolitan Council within the appropriate text,
tables, and charts. Changes were made by majority to Chapter 2: Community Background,
Chapter 3: Land Use Plan, Chapter 4: Housing Plan and Chapter 6: Parks Trails and Open
Space Plan.
City Council - 2040 Comprehensive Plan Update
March 4. 2019
�7
El
• As a result of discussions on population projects with the Metropolitan Council, staff revised
the Comprehensive Plan document to clearly acknowledge the Met Council 2040 forecasts
for population, households and employment. The draft was reviewed for clarity and directly
stated that Hugo is using the previous forecasts (2030, population of 40,000) because the
Met Council and the City have committed to property owners certain land use designations
and eligibility for municipal sewer and water by being within the MUSA boundary. To this
end, the document also utilized the 2020 employment forecast of 3,000 to reflect the most
recent employment estimate for Hugo.
• Additional graphics were inserted into the document, including a community designations
map and regional bike trials map that were produced by the Metropolitan Council.
• The text within Chapter 4: Housing Plan was reviewed to clarify references to adopted
housing policy and language was strengthened. An appendix to Chapter 4: Housing Plan
was also included.
• Language revisions were made to the Comprehensive Sanitary Sewer Plan, including
revisions and finalized population, household, and employment projections to complete the
2040 projected wastewater flows for areas that have been provided by the Metropolitan
Council and included in the plan, the assignment of 2040 growth forecasts for the trunk
sewer capacity analysis was finalized, and the assignment of 2040 growth forecasts by
Metropolitan interceptor facility were finalized.
• An updated appendix 4 for the Water Supply Plan (Appendix 9-1) was provided for Chapter
9: Comprehensive Water Supply and Distribution Plan, although it has not yet been
resubmitted to DNR. was revised to address forecast discrepancies and provide updated list
of planned improvements. An updated Appendix 4 was provided.
• Appendix 13-1: Capital Improvement Plan was reviewed to ensure consistency with all
updated language throughout the plan, particularly regarding growth management.
5. Next Steps
The Metropolitan Council will review the formally submitted Comprehensive Plan for compliance with
regional plans and either approve it or recommend changes to bring the plan into compliance with
regional plans.
After the Comprehensive Plan is approved by the Metropolitan Council, the City Council will adopt
the Comprehensive Plan. Then, the City will need to begin working on the adopted implementation
items, including an update to the Zoning Map and ordinances to ensure compliance with the
Comprehensive Plan.
6. Recommended Action
Adopt the attached resolution approving the 2040 Comprehensive Plan for Metropolitan Council
review.
This action requires a 3/5 vote of the City Council.
City Council - 2040 Comprehensive Plan Update
March 4. 2019
•
•
•
•
Attachments
a. Draft Resolution authorizing submittal of the 2040 Comprehensive Plan to the Metropolitan Council
b. DRAFT 2040 Comprehensive Plan
c. March 4, 2019 City response to Affected Jurisdictions
d. March 4, 2019 City response to June 1, 2018 Metropolitan Council Comments
City Council - 2040 Comprehensive Plan Update
March 4. 2019
RESOLUTION 2019 —
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGO
AUTHORIZING SUBMITTAL OF THE COMPREHENSIVE PLAN TO THE
METROPOLITAN COUNCIL
WHEREAS, the City of Hugo initiated an update to its Comprehensive Plan in 2017,
consistent with Minnesota Statutes §473.864; and
WHEREAS, the City Council, Planning Commission, and the City Staff have prepared a
proposed Comprehensive Plan intended to meet the requirements of the Metropolitan
Land Planning Act and Metropolitan Council guidelines and procedures; and
WHEREAS, the City has held numerous open houses, workshops and meeting to discuss
each element of the plan; and
WHEREAS, the City has communicated to residents, property owners and other
stakeholders through individual inquiries, mailed notices, newsletters, the City website
and news releases to local press; and
WHEREAS, the Planning Commission reviewed the Plan at a duly called Public Hearing;
and
WHEREAS, the proposed Comprehensive Plan was submitted to adjacent governmental
units and affected special districts and school districts for review and comment and the
statutory six-month review and comment period has elapsed; and
WHEREAS, the City may continue to make non -substantive changes to the
Comprehensive Plan Update; and
WHEREAS, the Planning Commission considered the proposed Comprehensive Plan and
all public comments, and thereafter submitted a recommendation for approval to this
Council;
WHEREAS, the City Council has reviewed the proposed Comprehensive Plan and those
recommendations, public comments, and comments from adjacent jurisdictions and
affected districts; and
WHEREAS, Minnesota Statutes §473.858 requires a local governmental unit to submit
its proposed comprehensive plan to the Metropolitan Council following recommendation
by the Planning Commission and after consideration but before final approval by the City
Council of the City of Hugo.
WHEREAS, based on its review of the proposed Comprehensive Plan and Planning
Commission and staff recommendations, the City Council is ready to submit its proposed
Resolution 2019-
Page 2
plan to the Metropolitan Council for review pursuant to Minnesota Statutes section
473.864;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, that the City Clerk is directed to distribute said
Comprehensive Plan to the Metropolitan Council pursuant to Minnesota Statutes
§473.864.
FURTHER, final approval of the Comprehensive Plan by City Council of the City of
Hugo is contingent upon, and subject to, the review and response by the Metropolitan
Council.
WHEREUPON, a vote being taken upon the motion, the following members voted in
favor: xx
The following voted against: xx
ADOPTED by the City Council this 4t' day of March 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 •
www.ci.hugo.mn.us
Adjacent and Affected Jurisdictions Review
As required by the Metropolitan Council, the City of Hugo provided a draft of the Comprehensive Plan to adjacent and affected
jurisdictions for their review. These jurisdictions included the Housing Justice Center, the City of Forest Lake, the City of
Columbus, the City of Scandia, the City of Grant, the City of Lino Lakes, May Township, White Bear Township, Anoka County,
Ramsey County, Washington County, White Bear Lake School District, Browns Creek Watershed District, or Carnelian Marine
St. Croix Watershed District, MN DNR, Forest Lake Area School District, Mahtomedi Public School District, MN DOT, Rice
Creek Watershed District, Stillwater Area Public School District, and the All Parks Alliance for Change. The City adhered to
the mandatory six-month review period.
Responses from Jurisdictions:
The City of Hugo received written responses from the Housing Justice Center, the Transportation Division of Anoka County,
the City of Columbus, MN DNR, Forest Lake Area School District, the City of Lino Lakes, Mahtomedi Public School District,
MN DOT, Rice Creek Watershed District, the City of Scandia, Stillwater Area Public School District, the All Parks Alliance for
Change, and Washington County. The City included these letters in the 2040 Plan submittal to the Metropolitan Council.
The City of Hugo did not receive written responses from the City of Forest Lake, the City of Grant, May Township, White Bear
Township, Ramsey County, White Bear Lake School District, Browns Creek Watershed District, or Carnelian Marine St. Croix
Watershed District.
Summary of Changes, Housing Justice Center:
Based on the comments from the Housing Justice Center, the City of Hugo made the following changes to the draft of the
Comprehensive Plan:
• Clarified the City of Hugo's approach to providing affordable housing
• Modified "Chapter 4: Housing Plan" to provide clearer references to the City of Hugo's adopted housing policies
• Updated the housing portion of "Ch. 13 Implementation Plan" to comply with requirements by the Metropolitan
Council
Summary of Changes, Anoka County:
Based on the comments from the Transportation Division of Anoka County, the City of Hugo made the following changes to
the draft of the Comprehensive Plan:
• Revised the maps within "Chapter 8: Transportation Plan" to include a label for Anoka County at the western
corporate boundary with Lino Lakes
• Included the "Other Arterials" roadway type in the legend of the "Existing Functional Road Classification Map"
• Revised the title of the "Existing Traffic Volumes Map" to include the year the traffic volume counts were identified
• Verified, rounded and adjusted the label placements on the "Forecasted Traffic Volumes Map"
Summary of Changes, MN DNR:
Based on the comments from the MN DNR, the City of Hugo made the following changes to the draft of the Comprehensive
Plan:
• Revised "Park" to read "Parks and Wildlife Management Areas" on the "Greenway Corridor Map"
• Revised the colors of "High -Quality Wooded Areas" and "Natural Wooded Areas" on the Greenway Corridor Map to
increase legibility
Revised the name of "DNR Park" to read "DNR Wildlife Management Area (WMA)" to more accurately reflect the
park area. This change was made in all map instances where "DNR Park" was labeled
Re -framed the photograph on p. 190 to remove the sign that read "State Trail" since there are no state trails in Hugo
Summary of Changes, Rice Creek Watershed District:
Based on the comments from the Rice Creek Watershed District, the City of Hugo made the following changes to the draft of
the Comprehensive Plan:
• The "Watershed District Map" was updated to reflect current boundaries
• Several instances of "non -protected wetlands" were revised to read "wetlands" to provide clarity
• The language within the Comprehensive Plan regarding the CSAH 8 realignment was updated to reflect the project's
completion
• The language within the Comprehensive Plan regarding the gravel pit located within the city was updated to reflect
the city's purchase of the property and intent to remediate the site
• The stated acreage of wetlands within the city was made consistent throughout the Comprehensive Plan document
• A consistent title was chosen for the City of Hugo's Water Resources Management Plan and the title was made
consistent throughout the Comprehensive Plan document
City staff further noted that the Water Resources Management Plan that will be included as the appendix in the final document
of the Comprehensive Plan will be the version of the Water Resources Management Plan that is that is approved by the
watershed districts, Metropolitan Council, and Washington County.
Summary of Changes, City of Scandia:
Based on the comments from the City of Scandia, the City of Hugo made the following changes to the draft of the
Comprehensive Plan:
• Revised all maps that labeled "New Scandia Township" to "Scandia" to reflect the city's incorporation as a city in
2007
Summary of Changes, Washington County:
Based on the comments from Washington County, the City of Hugo made the following changes to the draft of the
Comprehensive Plan:
• Reviewed and updated all data within "Ch 4: Housing" to the most recent data provided by the Metropolitan Council
• Relabeled "Hardwood Creek Trail" to "Hardwood Creek Regional Trail" on all maps and charts where the trail is
labeled
• Updated the Washington County Access Spacing Guidelines to the new guidelines available in the Washington
County Draft 2040 Comprehensive Plan
• Relabeled "Pine Point Park" to "Pine Point Regional Park" on all maps
• Updated the language within "Ch. 11: Comprehensive Sanitary Sewer Plan" that references the county's septic
system ordinance to reflect the current ordinance #206 and titled Subsurface Sewage Treatment System (SSTS)
Regulations.
• Language was added to "Ch. 11: Comprehensive Sanitary Sewer Plan" to include additional detail on Washington
County's SSTS Ordinance and non -conforming systems
• The Comprehensive Plan language that referenced Human Services Inc. (HSI) for Dial -a -Ride was updated to reflect
current services such as Transit Link, a curb -to -curb minibus or van service for the general public that operates on
weekdays throughout the Hugo area
• Language within the "Ch.13: Implementation Plan" was updated to include additional financing tools to assist in the
development of affordable housing
General Revisions:
No major updates to the Comprehensive Plan were required as a result of the remainder of affected jurisdictions feedback.
The following is a list of the primary updates that were incorporated into the 2040 Comprehensive Plan:
• Interactive links were developed for the document, making navigation easier
• Language was generally reviewed for consistency, and updated to reflect additional tools and changes in regional
policies or planning efforts
• Language pertaining to ongoing or completed projects within the City of Hugo or Washington County was updated to
reflect the current project status
• General document cleanup was undertaken
On March 04, 2019, the City Council of the City of Hugo adopted Resolution XX Authorizing Submittal of the 2040 Hugo
Comprehensive Plan to the Metropolitan Council.
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
March 4, 2019
Corrin Wendell, Metropolitan Council Sector Representative
Metropolitan Council
390 Robert Street N
St. Paul, MN 55101-1805
RE: Preliminary Review of the City of Hugo 2040 Comprehensive Plan
Dear Ms. Wendell,
The City of Hugo received your June 1It letter providing feedback on the City of Hugo 2040 Comprehensive Plan. We have reviewed
the questions and comment from Metropolitan Council staff and our responses can be found below.
The preliminary review process found the Parks, Surface Water Management, Solar Access, and Aggregate Resource
sections complete for review and did not identify any major system issues or policy conflicts. Responses to additional
advisory comments submitted to the City of Hugo by the Metropolitan Council are included below.
Comments provided on Parks (Michael Larson, 651-602-1407)
Summary of Advisory Comment: Staff offered the advisory comment that Map 6-5 may be improved by providing a distinction
between a proposed segment of the regional Hardwood Creek Regional Trail that follows an alignment south of 140th Street and a
local interim route using existing and planned local trails, given the limited space between the railroad tracks and edge of Highway
61. Staff further suggested that the distinction be explained in the text.
City Response: The City of Hugo reviewed the materials and determined that Map 6-5 and accompanying language were
appropriate. No change was made to the draft 2040 Comprehensive Plan.
Comments provided on Surface Water Management (Jim Larsen, 651-602-1159)
Summary of Advisory Comment: Council staff requested that the City notify the Council of the dates the Watershed Districts approve
the LSWMP, and the date the City adopts the LSWMP, when those dates are available. Additionally, they requested that the finalized
LSWMP be included as part of the formal Plan submittal - either as a free-standing chapter or an appendix.
City Response: The LSWMP was included as Appendix 10-1 to the Comprehensive Water Resource Management Plan. The plan
was approved by BCWD on December 18, 2017, CMSCWD on January 10, 2018 and RCWD on July 25, 2018 and by the City of
Hugo on February 4, 2019.
Comments provided on Solar Access Protection & Development (Cameran Bailey, 651-602-1212)
Corrin Wendell 1
March 4, 2019
Summary of Advisory Comment: Staff offer additional "strategy" resources to include in the Plan to assist the City in realizing its
stated goals and supporting its stated policies
City Response: The City of Hugo reviewed the language within the draft 2040 Comprehensive Plan related to solar access protection
and development and considered including additional resources. No change was made to the draft 2040 Comprehensive Plan.
Summary of Advisory Comment: By requesting a free Community Energy Profile Report from Xcel Energy, the City
may calculate how much of the City's electricity consumption across the residential, municipal, commercial, and
industrial sectors, may be offset by the development of solar energy systems. Enrolling in SolSmart, MN GreenStep
Cities, and Xcel's Partners in Energy programs provide the technical, policy, and planning assistance to then realize
that solar energy offset potential. The Metropolitan Council's factsheet "Applying Rooftop Generation Potential to Your
Community" provides further insight into this sort of analyses.
City Response: The City of Hugo noted the additional resources available. No change was made to the draft 2040 Comprehensive
Plan.
The preliminary review process found the Forecasts, Transportation, Wastewater, Community and Subsurface Sewage
Treatment Systems (SSTS) Water Supply, and Implementation sections incomplete for review and noted changes in
the Plan were needed before the Comprehensive Plan is submitted to the Council for formal review.
Comments provided on Forecasts (Dennis Farmer, 651-602-1552)
Summary of Comments for Completeness: Throughout the document, the City uses its previous 2030 Comprehensive
Plan forecasts, but assumes those forecasts would be achieved a decade later. The Plan uses these forecasts in
the Land Use Plan, the Housing Plan, the Comprehensive Water Supply and Distribution Plan, and the
Comprehensive Sanitary Sewer Plan. The Transportation Plan uses two sets of Transportation Analysis Zone
forecasts: one based on Metropolitan Council forecasts and another based on the city -preferred forecasts. The
Transportation Plan states that the Metropolitan Council -based TAZ forecasts were used to identify roadway
capacity.
The adopted Metropolitan Council forecasts, and the forecasts used in the City's Plan, are shown below.
Metropolitan Council Adopted Forecasts
Population
13,332
14,605
16,900
22,800
29,000
Households
4.990
5,569
6 700
9.200
1 U66 1
Employment
1,973
2.791
3,000
3,500
4,000
Hugo update Forecasts
Population
3.332
14,605
19,100
29,000
40,000
ld Househos
41990
5,559
7,200
11,600
15,600
Employment
1,973
2J91
2,600
3,600
4,500
On page 17 of the Plan, it states that the Metropolitan Council will "support the growth anticipated by the 2030
Comprehensive Plan, if needed." This is consistent with Council policy articulated in Thrive MSP 2040, which
states that the Council "will provide necessary infrastructure to honor existing 2030 commitments for land to be
included in the Metropolitan Urban Service Area by 2040."
Corrin Wendell
March 4, 2019
City Response: The City of Hugo discussed this issue with Metropolitan Council planning staff (in an August 30, 2018
meeting with Metropolitan Council staff, an October 23, 2018 email from Rachel Juba to Lisa Barajas confirming the
strategy and approval of this approach from Corrine Wendell in a November 7, 2018 email). In the 2040 Comprehensive
Plan, we acknowledge the Metropolitan Council 2040 forecast and state we are using the previous forecasts (2030,
population of 40, 000) because the Metropolitan Council and the City have committed to property owners certain land use
designations and to be eligible for municipal sewer and water by being the MUSA.
Summary of Comments for Completeness: The Plan states that the City "anticipates continued growth in the
community and will plan to serve" the higher forecasts. The Plan does not, however, provide evidence that the City
will likely grow at a faster rate than the Council's adopted forecasts. We also note that the Plan also does not appear
to address the discrepancy between the City's 2020 employment forecast of 2,600 and recent estimates, which are
higher.
City Response: See response above. The City of Hugo has discussed this issue at length with Metropolitan Council
planning staff.
Summary of Comments for Completeness: While the City may plan for growth beyond its official Metropolitan
Council forecasts, it should do so in manner that is consistent with Council adopted forecasts. All land use
and infrastructure planning should consider additional growth to be post-2040. Alternatively, the City can
propose higher forecasts, accompanied by evidence of the likelihood of higher growth rates. The City can also
amend its Plan in the future if it experiences growth rates that suggest the need for higher forecasts.
City Response: See response above. The City of Hugo has discussed this issue at length with Metropolitan Council
planning staff.
Summary of Comments for Completeness: The Comprehensive Sanitary Sewer Plan needs to include forecasts of
sewered households and employment for years 2020, 2030, and 2040. Table 11-7 should contain sewered
household and employment forecasts for each of the decades of 2020, 2030, and 2040. Sewer planning should
consider growth beyond official Council forecasts to be post-2040.
City Response: See response above. The City of Hugo has discussed this issue at length with Metropolitan Council
planning staff.
Summary of Comments for Completeness: The Comprehensive Water Supply and Distribution Plan, including the water
demand forecasts (Table 9-4), are inconsistent with Metropolitan Council forecasts. Water supply planning should
consider growth beyond official Council forecasts to be post-2040.
City Response: See response above. The City of Hugo has discussed this issue at length with Metropolitan Council
planning staff.
Summary of Advisory Comment: Metropolitan Council staff find the original 2030 Comprehensive Plan housing and population
forecasts to be too high based upon recent and emerging housing market trends.
Corrin Wendell
March 4, 2019
The Council estimates that the City had approximately 5,740 housing units in 2016. Assuming that every housing unit
in the City becomes occupied, the City would still need to average over 410 new housing units over the next 24 years
to accommodate 15,600 households by 2040. This would be a historically high growth rate for the City. By comparison,
between 1999 and 2008, Hugo's highest 10-year period of growth in recent history, the City averaged just under 315
building permits per year.
City Response: See response above. The City of Hugo has discussed this issue at length with Metropolitan Council
planning staff.
Summary of Advisory Comment: The Plan's employment forecasts for 2030 and 2040 appear reasonable. Council staff recommend
that the City utilize a 2020 employment forecast of 3,000 (the same as the adopted forecast for 2020) to reflect the most recent
employment estimate for Hugo (about 2,900 jobs in 2017). The City should communicate with Council staff and formally request any
changes to their adopted forecasts prior to submitting the Plan for formal review.
City Response: The City of Hugo utilized a 2020 employment forecast of 3,000.
Comments provided on Land Use (Michael Larson, 651-602-1407)
Land Use: Community Designations
Summary of Comments for Completeness: Although the Plan describes the community designations for Hugo, it
doesn't provide a map, which is required. We also recommend briefly describing the geographic areas with
references to the map.
City Response: The City of Hugo amended the Land Use Plan to include the Community Designations Map.
Summary of Comments for Completeness: The Agricultural and Large Lot Residential designations describe an
average of 1 unit per 10 acres over the entire district. This description is inconsistent with regional land use policy, as it
could conceivably allow higher density development in certain locations in ways that result in the premature demand for
urban services. The policy should be clarified, such as by including references to clustered development on individual
property, or the use of tools like transfer of development rights to cluster development over multiple properties. Guiding
density should not otherwise vary from property to property within the district.
City Response: The City of Hugo does not allow clustering. No change was made to the draft 2040 Comprehensive Plan.
Land Use: Agricultural Preserves Program
Summary of Comments for Completeness: The City has properties that are enrolled in the Agricultural Preserves Program.
Communities must guide these areas as 1 unit per 40 acres as required by Minn. Stat. 473H.03. The Plan proposes guiding these
areas as Agriculture, which allows 1 unit per 10 acres.
City Response: The 2040 Comprehensive Plan addressed the Agricultural Reserves Program through the zoning map, which
includes the 1 per 40 restriction. Language was also added to the Land Use Plan guiding Long Term Agricultural property as 1 unit
per 40 acres.
Land Use: Future Land Use and Staging
Summary of Comments for Completeness: The Plan needs to include a table that identifies the acreage by land use
designation and the 10-year timeframe for development.
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March 4, 2019
City Response: The plan was updated to include this table.
Summary of Comments for Completeness: On page 52, the City's Growth Management Policies describes accommodating a rolling
five- year average of 420 new residential units per year. The section further describes that the MUSA will be expanded in an orderly,
contiguous, and sequential manner. The City is likely aware that there are no plans to further expand the MUSA for the planning
horizon, as the forecasted level of growth can be more than accommodated by existing MUSA in the City. The City may be referring
to its own local urban service area.
City Response: The Councils assumption is correct. The City of Hugo amended the language for clarity.
Summary of Comments for Completeness: While the Plan articulates the principles of orderly and contiguous
development, it does not provide geographic and tabular detail to illustrate and document planned future
development.
City Response: The City of Hugo has not and does not intend to adopt a staging plan or revise the MUSA boundary.
Growth management is as outlined in the plan.
Summary of Comments for Completeness: The MUSA area within the City accommodates more than the forecasted
growth for the City. The Plan should map likely 10-year staging areas and quantity the numerical impact of growth
consistent with Metropolitan Council's 2040 forecasts. These should include areas that are currently within the City's
local urban service area (i.e., infill development) as well as areas currently zoned as Future Urban Service. The
City's 2040 Sanitary Sewer System Map identifies the location of future sanitary service lines throughout the entire
Future Urban Service area.
City Response: The City of Hugo revised the growth management policy to explicitly state that we discourage leap frog
development and we will monitor the growth in a manageable way. The City also strengthened the growth management
section. We also explicitly state that the extension of utilities is development driven.
• Evaluate the capacity in sewer system at serve the 2030 forecast per what is required by the Metropolitan Council
for the Comprehensive Plan.
• State that we have capacity and are able to serve approximately 420 units per year, but the Metropolitan Council's
forecast were approximately 346 units per year, therefore the City will use a rolling average over 5 year increments
provided the annual residential permits does not exceed 420 units.
• Strengthen our sewer plan to talk about how sewer districts depend on another. Sequencing of the sewer
extensions.
• This does not have an impact on the Metropolitan Council system.
Summary of Comments for Completeness: It is appropriate for the City to consider the future build -out of the MUSA.
However, the Plan should identify and quantify staging areas that are consistent with current Council forecasts. Should
the pace of development accelerate and exceed Council forecasts, the City can amend its forecasts and staging plans.
City Response: As agreed to in prior discussions with Metropolitan Council staff, the City has not and does not intend to adopt a
staging plan or revise the MUSA boundary. Growth management is as outlined in the plan.
Summary of Comments for Completeness: On page 53, Table 3-1 2040 Land Use identifies each guiding land use, the
"developable acres" and "percent of total developable land in the City." There is no context for this table nor is it clear
what constitutes "developable." The table should identify what areas were netted out of this calculation. Furthermore,
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it is not clear what is meant by developable areas that are guided as Agriculture, since this is contrary to the objective
of this guiding land use.
City Response: The table in the Comprehensive Plan has been updated.
Summary of Comments for Completeness: On page 179, the City provides a forecast allocation by TAZ that is "based
on the City of Hugo Land Use Plan as detailed in Chapter K. " The City needs to provide a TAZ allocation based on
planned land uses that is consistent with adopted forecasts and informed by land use staging by decade.
City Response: The staging of the land use by TAZ is illustrated in Table 8-9. The forecasts projections are based on anticipated
growth for in each TAZ. No changes were made.
Summary of Comments for Completeness: On page 40, the Plan describes the use of the Future Urban Service District, a zoning
district that represents "transition areas that are physically eligible, fiscally practical, and generally suitable for future staging of urban
services." Prior to providing urban services, these areas are guided with a residential density of 1 dwelling unit per 10 acres. This is
inconsistent with statements on page 52, Growth Management Policies, which describe limiting development within the 2040 MUSA
to one unit per 20 acres or less density. The City's intended policies should be consistently referenced throughout the Plan.
City Response: The text was amended to address this comment.
Summary of Comments for Completeness: Page 60, High Density Residential. There is inconsistency between the
density range stated in the text and the range stated in the accompanying table. Allowed density ranges for land use
categories need to be consistently referenced throughout the Plan.
City Response: The text was corrected
Summary of Advisory Comment: Page 33, Land Use: The 2010 Generalized Land Use map does not use the most
current available data. Other representations of existing land use are in Figure 3 under the Water Resources
Management Plan and Figure 9 of the Wellhead Protection Plan. We recommend consistently using the
Metropolitan Council's Generalized Land Use 2016 dataset, which is available on the Minnesota Geospatial
Commons at the following link: https.Ilpisdata.mn.gov/datasetlus-mn-state-metc-plan-penerl-Induse2016
City Response: The Comprehensive Plan document was updated to include this new data.
Summary of Advisory Comment: Page 34, Table 2-6 Hugo Land use: This table should be adjusted based on 2016
data, which is addressed in the previous comment. You may wish to consider sorting the table from largest use of
land to smallest rather than alphabetically.
City Response: The Comprehensive Plan document was updated to include this new data.
Summary of Advisory Comment: Representation of Land Use Policy: Figure 11 from the Wellhead Protection Plan
refers to 2030 Planned Land Use rather than the 2040 Planned Land Use. Also, the Draft 2040 Land Use Plan and
Figure 4 from the Water Resources Management Plan represent future land uses differently. Maps that represent
planned land uses should be consistent throughout the Plan.
City Response: The maps were reviewed and updated.
Summary of Advisory Comment: Page 34, Land Use Categories: This section includes use of the terms "category" as well
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March 4, 2019
"designation." The latter suggests land use policy rather than a description of existing land use. The Plan in fact uses the term
"designation" in Chapter 31 Land Use Plan. You may wish to consider consistent use of the term "category". Alternatively, you
could simply refer to "existing land use". You may also wish to consider relocating references to the 2030 Land Use Plan, including
the map on page 36 (Map 2-5). This is potentially confusing to the reader, as it addresses current land use policy (from 2030 Plan)
rather than either existing land uses or proposed new policy for the 2040 Plan. Consider providing this map as background context in
the following chapter.
City Response: Noted.
Summary of Advisory Comment: In the Residential section in the second column, the introductory paragraph refers to the "existing
land use plan". The reader may think that this references the land use plan in the Hugo 2030 Comprehensive Plan.
City Response: Noted.
Summary of Advisory Comment: Page 37, Zoning District Overview: You may wish to consider relocating this
content from the Community Background chapter to either the Land Use Plan chapter or the Implementation
Chapter.
City Response: The location of the content is intentional. It will remain in this location.
Summary of Advisory Comment: Page 50, Land, Use, Managing Growth: The second paragraph under Diversified
Rural appears to be misplaced. It relates more to the previous section titled Emerging Suburban.
City Response: Noted.
Summary of Advisory Comment: Page 158, Summary of Regional Strategies: The last sentence of the last paragraph
addresses planned regional transit investments in Hugo. This statement appears to be misplaced. It relates to the
previous paragraph, as well as to a similar paragraph on page 50.
City Response: Noted.
Comments provided on Housing (Tara Beard, 651-602-1051)
Housing: Existing Housing
Summary of Comments for Completeness: The narrative analysis of existing housing needs is not sufficient. While
the Plan does discuss much of the existing housing data, comprehensive plans that are consistent with Council
policy will clearly identify their existing housing needs and prioritize them. Ideally, these priorities would be
included in an implementation table and connected to the use of available tools. To be consistent, all housing tools
described will be linked clearly and consistently to stated housing needs.
City Response: Staff reviewed the text and clarified references to our adopted policy.
Summary of Comments for Completeness: Some existing housing data requirements are missing, and others are not
provided in numerical values. These include the following:
• The number of publicly subsidized housing units, including number of senior affordable and units affordable to
people with disabilities is missing. While the narrative allows one to back into the numbers of affordable senior
housing and notes no other subsidized housing exists, this should be provided in a clear, numerical way.
• The percent of owner -occupied and rental housing data are provided, but numerical values should be shown.
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March 4, 2019
• The Plan should include data on the percentage or numerical value regarding the existing number of existing
single-family homes and multi -family homes.
City Response: The tables within the housing plan were updated to include the required data.
Housing: Guiding Land Use and Density
Summary of Comments for Completeness: Land guided to address the City's allocation of affordable housing need
for 2021-2030 is not sufficiently described for review. To be complete, the following items need to be addressed:
• The Plan needs to include a staging table indicating that the acres meant to address the need (specifically
High Density Residential and Mixed Use Residential) are expected to develop between 2021 and 2030.
• As noted in the Land Use section of this letter, there is inconsistent information about the High Density
Residential land use. On Page 60, the narrative says that HOR requires a minimum of 8 units/acre, but in
the summary to the right the minimum density is 6 units/acre.
• On page 83, the Plan describes the need for policies that will allow the opportunity for the development of
834 new affordable housing units between 2018 and 2040. The forecasted need for new affordable housing
of 834 new units is only for the decade 2021-2030. Land guided to address that need must also be shown
as expected to develop within that same decade to adequately address those units.
City Response: The plan and table were updated.
Affordable Housing Tools
Summary of Comments for Completeness: Tools that the City could consider to address housing needs are not
adequately described and do not include sufficient description of what types of housing needs the City would consider
using them to support, or, if applicable, when they would be considered. Mention of existing agencies that have housing
assistance is not sufficient. The specific tools available at those agencies (and others) must be described and the level
of local support of those tools (some of which require local match dollars, technical assistance, or formal support) must
be noted.
City Response: The text was updated to strengthen the language that references our adopted policy. We have added an appendix to
the Comprehensive Plan document outlining the City's Livable Communities Action Plan.
Summary of Comments for Completeness: Simply describing a tool that exists, or that a tool may be considered or
supported (with no sense of when or why). is not sufficient to let developers of affordable housing to know what
types of projects are worth engaging the City on.
The list of widely used tools that the City should consider to address its housing needs can be found at the following
link.
https://metrocouncil.org/Handbook/Files/Resources/Fact-SheeVHOUSING/Recognized- Tools-and-
Resources.aspx
City Response: See previous response.
Advisory Comment: All of the existing housing data (including the owner -occupied home values map) sourced from the
Metropolitan Council has been updated with 2016 data. The Council recommends reviewing the updated Existing Housing
Assessment on Hugo's community page in the Local Planning Handbook and updating any relevant data.
City Response: We updated the document with this information that was developed by the Metropolitan Council after our plan was
completed.
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March 4, 2019
Advisory Comment: It is unclear if the statement on page 95 is meant to serve as a local fair housing policy. To
clarify, a local fair housing policy does not mean that the City's should or can manage or administer Fair Housing
complaints. A local fair housing policy rather ensures the City is aware of Fair Housing requirements with regard to
housing decisions and provides sufficient resources to educate and refer residents who feel their Fair Housing rights
have been violated. This can be as simple as having links to resources on the city'swebsite.
City Response: Noted. The text in this chapter was updated to strengthen the language that references our adopted policy. We have
added an appendix to the Comprehensive Plan document outlining the City's Livable Communities Action Plan.
Advisory Comment: The Council will require a local fair housing policy as a requirement to draw upon Livable
Communities Act awards beginning in 2019. To learn more, and review a template local fair housing policy
developed with Council funding, please consider viewing the following resources:
• Planit Webinar: Implementing A Local Fair Housing Policy
https:l/www.Voutube.com/watch?v=38JY 4pNGnZ8&feature=youtu.be
• Fair Housing Policy Guide Best Practices https://metrocouncil.org/Handbook/PlanlVFiles/Webinar-Fair-
Housing-Handout2.aspx
• Model Fair Housing Policy Template
his://metrocounci1.org/Handbook/Training/Webinars.aspx
(Click Handout 1 under Implementing A Local Fair Housing Policy at bottom of page).
City Response:
The text was updated to strengthen the language that references our adopted policy. We have added an appendix to the
Comprehensive Plan document outlining the City's Livable Communities Action Plan and included additional tools within the
Implementation Plan
Advisory Comment: The Council strongly encourages the Plan to address the extremely important need to protect
and support its manufactured home community. Rehabilitation resources, conversion to a co- operative (if not one
already), local notice -of -sale, or first -look provisions could be considered.
City Response: See previous response.
Advisory Comment: The Council strongly encourages the City to consider a mixed -income housing policy. Mixed
income policies have been adopted by Golden Valley, Brooklyn Park, Edina, and others.
Acknowledging this tool and committing to explore it could address many of the City's housing goals and is highly
recommended.
City Response: A Mixed -Income Housing Policy was added to the Housing Plan Implementation Strategies found within the
Implementation Plan.
Comments provided on Transportation (Russ Owen, 651-602-1739)
The Plan is incomplete for Transportation. To be complete the Plan will need to address the following items.
Regional Bicycle Transportation Network
Summary of Comments for Completeness: While the Plan discusses the Regional Bicycle Transportation Network,
it does not include a map showing the Tier 2 alignments. The current draft map 6-5 ("Existing and Proposed
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March 4, 2019
Trails Map") could be edited to include this in relation to the local bicycle network, both existing and planned.
City Response: The Regional Bicycle Transportation Network map showing the Tier 2 alignments was added to the document.
Advisory Comments: When the City is closer to a request to change the functional classification for 170th Street as described
on page 166, the City will need to submit a request to the Council for approval of the classification change. More information
about requesting functional classification changes is available on the Council's web site at the following location:
https:llmetrocouncil.orgITransportation/Planning-2/Transit-Plans,-Studies- Reports/High
ways-Roads/Functional-Roadway-Classification/Functional-Roadway- Classification-
Resources/FunClasslnstructions. aspx
City Response: Noted
Advisory Comments: On Map 8-3, 2040 Functional Road Classification Map, the future roadway item is difficult to see
in the map legend.
City Response: The color was changed for this roadway type.
Advisory Comments: Page 26, Park and Ride Transportation: The City of Centerville does not have any park -and -
rides. The park -and -ride that is mentioned in the text is located in Lino Lakes. White Bear Lake also does not have
any park -and -rides.
City Response: These references were revised to be consistent with the Transportation Chapter.
Advisory Comments: The statement, "However, transit service options are available to transit dependent seniors in
Hugo by a Dial -a -Ride service provided by Human Services Inc." is out-of-date. HSI service was restructured into
Transit Link around 2010.
City Response: This was revised.
Advisory Comments: The "Metropolitan Transit Taxing District" is now called "The Transit Capital Levy Communities"
City Response: This was revised.
Advisory Comments: The southwest portion of Hugo is not within Transit Market Area III. Hugo contains Transit
Market Areas IV and V.
City Response: This was revised.
Advisory Comments: Small vehicle circulators and mid -day circulators are not service options in Transit Market Areas
IV or V. Transit Link and peak -only express service may be appropriate in Transit Market Area IV if a sufficient
concentration of commuters likely to use transit service are located along a corridor. Transit Market Area V is may
likely include Transit Link, Metro Mobility, or ridesharing.
City Response: This was clarified in the text.
Advisory Comments: The Council encourages the City to discuss its participation and support for the Rush Line
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March 4, 2019
Corridor, such as the Plan discusses on pages 26, 103, 136, and 195. However, many of these references are out
of date. The Plan should use the latest information from the adopted Locally Preferred Alternative. The alignment
no longer includes the City of Hugo. The draft update to the 2040 Transportation Policy Plan includes this corridor
in the Current Revenue Scenario.
City Response: This reference was updated to be consistent with the current approved plan.
Advisory Comments: On page 195, the Plan correctly states that "no routes currently travel directly through the City of
Hugo." Existing transit service includes Transit Link dial -a -ride service and should be mentioned in this section of
the Transportation chapter.
City Response: The Transportation Chapter was updated.
Advisory Comments: The City may wish to clarify that it does not participate in the regional transit capital levy. If the
City wishes to explore the feasibility of regular route transit service in the City, participation would be a prerequisite.
City Response: Noted.
Comments Provided on Wastewater (RogerJanzig, 651-602-1119)
Summary of Comments for Completeness: The Plan is incomplete for wastewater. To be complete, the Plan will
need to address the following items:
Table that details adopted community forecasts
o 10 year increments to 2040.
■ Households
■ Employment
o This should be broken down by:
■ Interceptor
■ North of Lift Station L03
■ South of Lift Station L03
■ Community and Subsurface sewage treatment systems
City Response: As agreed upon with the Metropolitan Council, tables with forecast breakdowns by regional facilities for
2020 and 2040 have been provided as an appendix to the Sanitary Sewer chapter.
Summary of Comment for Completeness: An electronic map or maps (GIS shape files or equivalent)
showing the following information:
o Existing sanitary sewer system.
■ Lift stations.
■ Existing connections points to the metropolitan disposal system.
■ Future connection points for new growth if needed.
■ Local sewer service districts by connection point.
■ Intercommunity connections.
■ Proposed changes in government boundaries based on orderly annexation
agreements.
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March 4, 2019
City Response: This GIS data has been packaged and is ready for upload to the Metropolitan Council
server when the plan is resubmitted.
Summary of Comments for Completeness: Copy of intercommunity service agreements entered into with
an adjoining community, including a map of areas covered by the agreement.
City Response: Not applicable.
Summary of Comments for Completeness: Table or tables that provide the following local system
information:
o Hydraulic capacity of each trunk sewer serving each sanitary sewer district.
o Assignment of 2040 growth forecasts by Metropolitan interceptor facility.
City Response: The trunk sewer capacity analysis has been included within the Comprehensive Sanitary Sewer Plan.
The assignment of 2040 growth forecasts by Metropolitan interceptor facility has been provided, as noted above.
Summary of Comments for Completeness: Define your community's goals, policies, and strategies for
preventing and reducing excessive inflow and infiltration (1/1) in the local municipal and private sanitary
sewer systems.
o The Plan should include a goal for 1/1 reduction. This could include a target percentage
for annual or peak 1/1, or a qualitative goal of decreasing levels with new development,
orother.
City Response: A qualitative description of /// goals, policies, and strategies was included in the /// section.
Summary of Comments for Completeness: Describe the sources, extent, and significance of existing inflow
and infiltration in both the municipal and private sewer systems.
o Include a description of the existing sources of 1/1 in the municipal and private sewer
infrastructure.
■ The Plan should include at least a narrative of known or suspected sources of
1/1 for both public and private sources.
o Include a cost summary for remediating the 1/1 sources identified in the community. If
previous 1/1 mitigation work has occurred in the community, include a summary of
flow reductions and investments completed. If costs for mitigating 1/1 have not been
analyzed, include the anticipated wastewater service rates or other costs attributed
to inflow and infiltration.
■ The Plan should include costs for identifying and removing sources of 1/1.
City Response: An evaluation of existing /// was provided in the /// Analysis section.
Summary of Comments for Completeness: Describe the implementation plan for preventing and
eliminating excessive inflow and infiltration from entering both the municipal and private sewer
systems.
o Plan should include expected costs for 1/1 reduction, and a tentative schedule. This
may include a brief description of future studies expected to be completed.
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March 4, 2019
City Response: Additional detail was provided in the I/I Implementation section of the Comprehensive Sanitary Sewer
Plan.
Summary of Comments for Completeness: For new trunk sewer systems that require connection to the
Metropolitan Disposal System:
o A table that details the proposed time schedule for the construction of the new trunk
sewer system.
o Type and capacity of the treatment facilities, whether municipally or privately owned.
o Copies of the associated National Pollutant Discharge Elimination System or State
Disposal System permits.
City Response: The City is aware of one new trunk sewer that will require connection to MCES Interceptor 7029 in the
vicinity of its intersection with 165th Street. The new connection is development driven so an exact schedule is not
available at this time; however, the City anticipates that it will be needed in the next two years.
Summary of Comments for Completeness: Map or maps (GIS shape files or equivalent) showing the
following information:
o Location of sub -surface sewage treatment systems.
o Location of nonconforming systems or systems with problems.
City Response: Map 11-3 shows the locations of existing ISTS. The Washington County Comprehensive Wastewater Plan shows
the locations of nonconforming systems.
Comments Provided on Community and Subsurface Sewage Treatment Systems (SSTS) (Jim Larsen,
651-602- 1159)
Summary of Comments for Completeness: The Plan indicates that there are 1,078 SSTS currently in operation in the
City. Washington County administers the SSTS program for the City, carrying out all permitting, inspecting,
maintenance management, and enforcement. County SSTS Ordinance 196 is consistent with Minnesota Pollution
Control Agency Rules (Minnesota Rules Chapter 7080-7083) and Council 2040 Water Resources Policy Plan
requirements.
City Response: This section has been updated per Washington County review comments.
Advisory Comment: Council staff requests that the City confirm whether there are any private Community Wastewater Treatment
facilities operating in the City.
City Response: There are no private Community Wastewater Treatment Facilities in the City.
Comments Provided on Water Supply (Lanya Ross, 651-602-1903)
The Plan is incomplete for Water Supply. To be complete for review, the Plan needs to address the following issues:
Summary of Comments for Completeness: The City prepared a local water supply plan in 2017. This plan was
reviewed by both the Minnesota Department of Natural Resources (DNR) and Metropolitan Council. Metropolitan
Corrin Wendell 13
March 4, 2019
Council comments were shared with the DNR on March 29, 2017. The plan was recently amended and is being
reviewed again.
City Response: The plan was resubmitted to the DNR on January 30, 2018. Per an update e-mail from the DNR dated
January 14, 2019, the plan is still under review and the DNR was awaiting comments from the Metropolitan Council,
which were dependent on the resolution of forecast issues.
Summary of Comments for Completeness: Although the amended water supply plan now includes additional
information about the methods for population projections and related water demand (page 15), the 2040 population
projections in Table 7 of the amended plan remain inconsistent with the Council's forecasts. Also, the information
reported in Tables 6, 12, and 13 is inconsistent with the information provided in Appendix 4: Capital Improvement
Plan. As the City works to resolve issues with the population projections and related water demand, please ensure
any changes are reflected in the appropriate Capital Improvement Plan sections of the water supply plan.
City Response: The forecast discrepancy is addressed in the Forecast section replies above. The Appendix 4: CIP
attached to the Water Supply Plan was from the City's 2030 Plan because the 2040 Plan was still being finalized. An
updated list of Planned Improvements is included in the Comprehensive Water Supply and Distribution Plan and is
available upon request.
Summary of Comments for Completeness: These comments will be shared with DNR as they review Hugo's amended water
supply plan.
City Response: Noted.
Comments Provided on Implementation (Michael Larson, 651-602-1407)
The Plan is incomplete for Implementation. To be complete, the Plan needs to address the following items:
Capital Improvement Program (CIP)
Summary of Comments for Completeness: The CIP in Appendix 13-1 lists the five-year CIP for Parks and Streets, and directs
the reader to the Implementation Plan for the Comprehensive Water Resources Plan. The Plan should include an overall CIP,
or CIP summary, that identifies major capital investments over five years for each of the areas of transportation, sewers, parks
and open space, and water supply facilities. Please also see detail regarding capital investments under Wastewater comments
above.
The CIP must align with development staging, which is missing from the Plan as noted above. As relevant, the Plan should
specify the timing and sequencing of these public investments. If any of these planning areas do not have needs for capital
investment, the CIP should state as such.
City Response: As discussed and agreed to with Metropolitan Council staff, the City is not adopting a staging plan. We
reviewed our CIP to ensure that these issues are addressed.
Advisory Comment:_Implementation strategies include tasks related to the potential for development in Eastern Hugo as well
as exploring development opportunities in the Northern Gateway mixed use areas. The Plan, including the Implementation
Chapter, should include tasks and greater detail related to how, where, when, and why new development staging areas will
open up. The policy of including a rolling five-year average of land supply is geographically in specific and, at 420 permits per
year, likely overstates the future demand.
Corrin Wendell 14
March 4, 2019
City Response: The City has not and does not intend to adopt a staging plan or revise the MUSA boundary. Growth
management is as outlined in the plan. We outlined our growth management approach in our August 30, 2018 meeting
with Metropolitan Council staff, outlined this approach in a October 23, 2018 email from Rachel Juba to Lisa Barajas and
received approval of this approach from Corrine Wendell in a November 7, 2018 email.
Sincerely,
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Kendra Lindahl, AICP
City Planner, City of Hugo
Copy: Bryan Bear, City Administrator
Rachel Juba, Community Development Director
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March 4, 2019
Agenda Number G.7
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Director
SUBJECT: CPDC — Pratt — Oakwood, LLP. Oneka Place 2nd Addition Final Plat and
Development Agreement
DATE: February 28, 2019, for the City Council Meeting of March 4, 2019
REVIEW DEADLINE: August 17, 2018 (60-days)
1. PROPOSED MOTION:
Move to approve the resolution approving the Final Plat and Development Agreement for Oneka
Place 2nd Addition. Approval of the Final Plat and Development Agreement requires a 3/5 vote
of the City Council.
2. DESCRIPTION OF REQUEST:
The applicant is requesting approval of a final plat and development agreement in order to replat
14 lots that were proposed to be 55 feet wide in the Oneka Place final plat to create 12 lots that
are now proposed to be 65 feet wide. The site is currently vacant. Staff has administratively
processed the approval of a PUD modification to allow the increase in lot size.
3. BACKGROUND:
The City Council reviewed will review an the preliminary plat and PUD for Oneka Place at its
May 21, 2018 meeting. The final plat will replat 12 lots from the Oneka Place final plat. The
general street locations and lot layout are the same as the preliminary plat and PUD. The
applicant has addressed the conditions of the preliminary plat for revisions to the plans, The lots
meet the minimum lot standards and requirements outlined in the regulations for the Oneka Place
PUD.
4. RECOMMENDATION:
Staff recommends approval the resolution approving the Final Plat and Development Agreement
for Oneka Place 2nd Addition.
Oneka Place 2°d Addition Final Plat and Development Agreement
Page 2
ATTACHMENTS:
a) Resolution Approving the Final Plat
b) Location Map
c) Engineer's Memo dated February 28, 2018
d) Draft Development Agreement
e) Final Plat Graphics stamp dated February 1, 2019
f) Phasing Plan dated February 5, 2018, revised January 30, 2019
g) Landscape Plan dated June 6, 2018, revised January 31, 2019
h) Grading Plan dated June 1, 2018, revised January 30, 2019
i) Final Plat Construction Plans dated June 18, 2018, revised January 24, 2019
RESOLUTION 2018-
APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC —
PRATT — OAKWOOD, LLP, ON PROPERTY LOCATED NORTH OF ONEKA
PARKWAY AND NORTH OF 159TH STREET FOR ONEKA PLACE 2nd
ADDITION
WHEREAS, CPDC — Pratt — Oakwood, LLP, has requested approval of a final plat
development to allow construction of 12 single family lots and 1 outlot on the property
legally described as follows:
Outlot H, Oneka Place
Lots 1-14, Block 5, Oneka Place
WHEREAS, the Planning Commission has reviewed the preliminary plat and PUD at a
duly called Public Hearing and recommends approval, and;
WHEREAS, the City Council approved the preliminary plat and PUD at its meeting on
May 21, 2018.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the
request by CPDC — Pratt — Oakwood, LLP„ for a final plat and development agreement,
subject to the following conditions:
1. A final plat is approved to allow the creation of 12 single family home lots and 1
outlot, in accordance with the application and plans received by the February 1, 2019,
except as amended by this resolution.
2. The development shall substantially comply with all plans and conditions of the
preliminary plat and PUD approval granted by the City Council on May 21, 2018.
3. Development standards shall comply with Resolution 2018-14 and 2018-15, as
amended.
4. The developer shall comply with all conditions outlined in the City Engineer's memo
dated February 28, 2018, and revisions required in "red -lined" comments from
the City Engineer.
5. Outlot Use and Ownership:
a. Outlots A is proposed for storm water ponding, wetlands, and landscaping
and shall be deeded to the City.
6. The developer shall design and install a storm water re -use system for the irrigation of
the lots.
7. The landscaping planned for the plat shall be installed in one phase. The developer
shall take proper precautions to protect the trees as the homes are being built.
Resolution 2018-
Page 2
8. Staff will continue to work with the developer on the street lighting plan. Exact
locations of the street lights shall be reviewed and approved by City staff prior to
installation. The street lights shall be the Lantern style decorative light.
9. Final design of the entrance monument shall be reviewed and approved by staff prior
to installation.
10. Prior to the release of the final plat for recording, the developer shall comply with the
following conditions.
a. An HOA shall be established to own/operate/maintain the following:
i. landscaping within the outlots,
ii. landscaping along Oneka Parkway within the right-of-way,
iii. landscaping on proposed residential lots,
iv. all retaining walls,
v. and the water re -use system.
The HOA documents/covenants shall be reviewed and approved by staff.
b. The storm water re -use system shall be reviewed and approved by staff.
The storm water reuse system operation, encroachment, and maintenance
agreement shall be reviewed and approved by City staff.
c. An encroachment and maintenance agreements shall be reviewed and
approved by staff for access and maintenance of landscaping, signage, and
retaining wall with in Outlots proposed to be deeded to the City.
d. The developer shall comply with all conditions outlined in the City
Engineer's memos dated March 3, 2018 and July 27, 2018
e. The development shall comply with the Fire Chief s requirements
regarding fire flow calculations, the location of fire hydrants, fire
department connections, and fire lane signage.
f. The developer shall obtain all necessary stormwater management and
WCA permits from the City.
g. The developer shall obtain all necessary local, state, and federal permits.
h. Architectural design standards shall be reviewed and approved by staff.
i. The developer shall work with City staff to provide bituminous trail
connections to the proposed park to the east.
Resolution 2018-
Page 3
j. The developer shall enter into a development agreement, shall agree to
complete all improvements, and pay all fees as required by the agreement.
13. Prior to the issuance of building permits, the developer shall comply with the
following conditions.
a. The applicant shall record the final plat, development agreement and all other
documentation at Washington County and provide the City with proof of
recording.
b. The applicant shall submit three full sets of approved final plans to the City.
c. If a sales trailer is located in the property, a site plan and building elevations shall
be submitted for City review and approval.
14. Prior to the issuance of Certificate of Occupancy, the developer shall comply with the
following conditions:
a. The bituminous trail access to the park shall be installed per the construction
plans.
ADOPTED by the City Council this 4t' day of March, 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
A
WSB
178 East 9" Street, Suite 200 1 St. Paul, MN 55101 1 (651) 286-8450
February 28, 2019
Ms. Rachel Juba
Community Development Director
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Final Plat Review
Oneka Place 2nd Addition
WSB Project No. 013566-000
Dear Ms. Juba:
We have reviewed the final plat submittal for Oneka Place 2nd Addition located at the northern
extents of Oneka Parkway, Ethan Trail, Farnham Avenue and Falcon Avenue. The second
addition is a re -plat of Block 5 from the initial Oneka Place. The 2nd Addition plat increases the
lot width on lots 1-14 Block 5 from 55-ft to 65-ft, reducing the total number of lots to 12. We
have reviewed the following information related to this application:
• Oneka Place Construction Plan dated 01/30/19 by Westwood Professional Services
• Phasing Plan dated 01/20/19
• Final Plat by Westwood Professional Services
• Grading Plan Phase 1 dated 01/24/19 by Westwood Professional Services
• Stormwater Management Submittal dated 07/05/18 by Westwood Professional Services
• Updated Landscape Plan dated 2/30/19
• Oneka Place Drainage and Utility Easement Vacation
Based on the review of the final plat documents, we offer the following comments related to this
application:
Final Plat
1. Appropriate Drainage and Utility easements are provided on each of the lots and Outlot A
has drainage and utility easements over it as required.
Grading, Street, and Utility Plans
2. The proposed grading changes proposed to accommodate the reduction in number of lots is
acceptable.
Building a legacy —your legacy.
Equal Opportunity Employer I wsbeng.com
C:IUser Rachel✓ubaWppDatalLocallMicrosaffigindowslTemporaryLniernet FileslContent.Outlook104F75XD21LTR-rjuba-Oneka 2nd FP-0228l9.doc
Ms. Rachel Juba
February 28, 2019
Page 2
Stormwater Management
3. The changes to the initial plated area that now constitutes the 2nd Addition do not adversely
impact the previously approved stormwater management for the development. An updated
stormwater management permit will be issued to reflect the changes identified in the 2nd
Addition.
Thank you for the opportunity to provide comments on this project. If you have any questions,
please do not hesitate to contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
cc: Scott Anderson, Public Works Director (email only)
Steve Duff, Senior Engineering Technician (email only)
Stephanie Hatten, Water Resource Engineer (email only)
Len Pratt, Pratt Homes (email only)
John Bender, Westwood Professional Services (email only)
C:IUser Rachel✓ubal4ppDatalLocallMicrosaffilVndowslTemporaryInternet FileslContent.OutlOckW4F75XD21LTR-rjuba-Oneka 2nd FP-022819.doc
Return To:
City of Hugo
14669 Fitzgerald Ave N
Hugo, MN 55038
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
DEVELOPMENT AGREEMENT
Oneka Place 2"d Addition
THIS AGREEMENT, made and entered into this day of , 2019 by and
between the CITY OF HUGO, a Minnesota municipality organized under the laws of the State of
Minnesota (hereinafter referred to as "City"); and CPDC — Pratt — Oakwood, Limited Liability
Partnership (hereinafter referred to as 'Developer").
WITNESS:
WHEREAS, the City Council of the City has, by Resolution Number 2018-14 on
May 21, 2018, approved the preliminary plat for a major subdivision as proposed by the Developer
to be known as "Oneka Place" ; and,
WHEREAS, the City Council of the City has, by Resolution Number 2018-15 on
May 21, 2018, approved the PUD general plan for a major subdivision as proposed by the
Developer to be known as "Oneka Place" ; and,
WHEREAS, the City Council of the City has, by Resolution Number 2019 on
March 4, 2019, approved the final plat for a major subdivision as proposed by the Developer to be
known as "Oneka Place" (hereinafter referred to as the "Plat"); and,
WHEREAS, the Plat proposed a development of an approximately 3 acre parcel of
land into 12 residential lots and 1 outlots; and,
WHEREAS, it is the policy of the City to enter into development contracts as
contemplated in Minnesota Statutes §462.358, Subd. 2(a); and,
WHEREAS, this development agreement applies to all of the residential lots and
outlots within the Oneka Place 2" a plat, as legally described in Exhibit G.
WHEREAS, the parties hereto desire to set forth their respective rights and
obligations of the parties to this Agreement.
NOW, THEREFORE, in consideration of the premises and of the mutual promises
and conditions contained herein, it is agreed by the parties hereto as follows:
A. GENERAL ENGINEERING CONDITIONS;
1. Escrow for City Costs and Fees. Developer shall, contemporaneously with
the execution of this Agreement, deposit with the City an escrow as outlined in Exhibit C to cover
the cost of legal fees, engineering and construction observation fees, administrative expenses, and
other costs related to this Plat.
All fees and costs incurred by the City in connection with the Plat shall be
charged against said escrow account which shall remain in effect until the expiration of the
warranty period for the Plat, as defined in paragraph 7, in all events said fees and costs shall be the
responsibility of the Developer and shall be paid on demand. Any funds remaining in the escrow
account after the completion of the warranty period shall be refunded to the Developer. In the event
that the escrow account herein is depleted, Developer agrees to post additional funds to replenish
the account and to cover projected City costs. Specifically, Developer agrees that the escrow
account shall maintain a balance of no less than $5,000.00. Developer shall be entitled, upon
request, to an itemized statement of all costs and fees charged against this escrow account.
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2. Development Plans. In accordance with the policies and ordinances of the
City, and subject to all City resolutions and approvals in connection herewith, the Developer shall
construct the proposed improvements (hereinafter referred to as the "Improvements"). All
Improvements shall be constructed and installed pursuant to the terms and conditions herein set
forth in accordance with the plans approved and listed on Exhibit A, subject to all City resolutions
and approvals listed in Exhibit B, subject to final approval by the City, and in accordance with City
standards and requirements including those listed herein. In addition, all public street, utility, and
storm drainage improvements shall comply with the City's adopted specification book and the
reasonable direction of City staff.
3. Authorization to Proceed with Construction. Developer agrees not to
commence any grading, utility or street work within the Plat until the following are completed:
1) Construction plans are approved by the City and distributed.
2) Pre -construction conference is held.
3) Notice to Proceed is issued.
4. Construction Observation. The City, for its benefit, will provide staff of
its choosing to provide construction observation for the Improvements outlined in this Agreement.
All costs associated with construction observation and inspection will be the responsibility of the
Developer. The Developer shall allow City staff and City consultants access to the property to
allow for this work to occur.
5. Miscellaneous Requirements.
a) Property Corners: All property corners as identified on the Plat
must be monumented with iron surveyor's pipes by the Developer prior to final project acceptance,
as defined in paragraph 7 of this Agreement.
b) Drainage Easements: Drainage easements shall be dedicated on
the Plat so as to cover any wetlands and stormwater ponding areas located below the 100-year high
water levels.
c) Soils Testing: Soils inspection and compaction testing by a
registered professional engineer shall be accomplished on all lots where filling is required, in
accordance with the approved Grading, Drainage, and Erosion Control Plan. A minimum of one
(1) compaction test for all developed lots shall be obtained for every two (2) foot increment of fill
that is placed. A summary of all inspections and compaction tests for all developed lots shall be
provided to the City upon completion of the grading and shall be provided for a respective lot prior
to the issuance of a building permit for such lot.
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d) Private Utilities: All private utilities that are installed, including
electricity, telephone, natural gas and cable television, shall be installed underground.
e) Mailboxes: Developer shall coordinate mailbox locations with the
United States Postal Service.
f) Street Lights: Street lights shall be installed within the Plat
according to the Street Lighting Plan, which will first be approved by the City Engineer. Developer
shall also submit its Street Lighting Plan to the applicable power company for its review, comment
and approval. The installation of the street lights shall be coordinated with the applicable power
company so that the street light system is installed, constructed and operated in such a manner as
will harmoniously exist with other street lights within the area.
g) Working Hours: Construction activity, including equipment
startup and fueling, can only occur between the hours of 7:00 a.m. and 7:00 p.m. Monday through
Friday; 8:00 a.m. and 5:00 p.m. on Saturdays; at no time on Sundays or holidays.
h) Street Sweeping: Developer shall sweep and/or otherwise clean all
streets, as needed, within and adjacent to the Development property as a result of construction
activities associated with the Plat until final acceptance of the Improvements. If the streets are not
maintained in a manner acceptable to the City, after reasonable notice to the Developer the City will
arrange for the street sweeping at Developer's cost.
i) Placement of Bituminous Wear Course: The bituminous wear
course can be placed on all streets once all of the following have occurred:
A Certificate of Occupancy has been issued for at least 75%
of the lots or a cash escrow in the amount of $10,000 has
been deposit with the City which will be held until 75% of
the lots have received Certificates of Occupancy. At the
City's discretion, the wear course may be placed prior to
having 75% occupancy. If applicable, the warranty period
shall be extended an additional one (1) year for a total of two
(2) years from final acceptance. In no case shall the wear
course be placed with less than 50% occupancy.
2. The base course on all streets has been in place for at least
one full freeze -thaw cycle.
3. City staff or its assignees have visually inspected all
roadways and curb within the Development, and any repairs
necessary as a result of said inspection are complete and
written approval issued.
6. Proiect Completion: The Improvements listed herein on Exhibit A, including
street, sanitary sewer, storm sewer, and municipal water, shall be completed subject to the approval
4
of the City in accordance with the approved plans. All Improvements shall be substantially
completed to the reasonable satisfaction and approval of the City within twelve (12) months of the
execution of this Agreement. Substantial completion shall consist of all work with the exception of
placement of the bituminous wear course and completion of the final punchlist. The Developer
shall be excused from the strict completion date set forth herein if written notice is received from
the Developer of the existence of causes over which the Developer has no control which will delay
the completion of the work and approved in writing by the City. In that event, the City may extend
the date or dates herein specified.
7. Project Acceptance: Final project acceptance will be considered by the City
Council once the following have been completed:
(a) All Improvements are installed according to the approved plans.
(b) All punchlist items are completed.
(c) All Record Drawing information has been provided to the City to its
satisfaction.
(d) Escrow account for City costs and fees is current in accordance with the
provisions of this Agreement.
(e) The City receives confirmation via lien waivers that contractors or other
parties have been paid for the work completed.
(f) The City receives a written request from the Developer to accept the
Improvements.
8. Record Drawing Requirements and Enjineer's Certification. Following
completion of all development activities and prior to the release of security and acceptance of
Improvements, the Developer and/or their assignee shall provide to the City "as -built" plans for the
Improvements listed on Exhibit A. This information shall be provided to the City in the following
formats:
(a) 1-set mylar drawings (22" x 34") for all Improvements.
(b) 1-set paper drawings (22" x 34") for all Improvements.
(c) Individual Adobe.pdf (or approved equivalent) for all plan sheets and the
final plat.
All Record Drawings shall include the following information:
(a) All bench marks shown on plans (bench marks shall be top nut of hydrants).
(b) Swing ties to all gate valves shown on plans (ties should be to manholes,
catch basins, hydrants or other permanent objects.
(c) Swing ties to curb stops shown on plans (ties should be to manholes, catch
basins, hydrants, property corners or other permanent objects).
(d) Top of casting and invert elevation for all structures.
(e) All pipe sizes, material type, pipe classification, grades and lengths
(f) All horizontal and vertical curve data in the appropriate location on the
plans.
5
(g) Televised report of the sanitary sewer with videotape.
(h) Swing ties to any manhole or catch basin outside the roadway area.
(i) A text file including the x, y and z coordinates (based on Washington
County's coordinate system) for the following:
1. All curb stops
2. All hydrants
3. All gate valves
4. All manholes located outside of the roadway
9. Construction Warranty and Financing of Improvements. The Developer agrees
to construct the Improvements described herein at its own expense and in accordance with City
specifications. The Developer shall engage at its own expense a registered, professional civil
engineer to prepare plans and specifications for the Improvements and shall submit the same to the
City for review and approval. The Developer represents and warrants that all of the Improvements
made as a part of this development shall be guaranteed to be properly functioning as designed for a
period of not less than one (1) year following acceptance of the entire project by the City. In the
case of any material or labor that is supplied and that is reasonably rejected by the City as defective
or unsuitable, then the rejected materials shall be removed and replaced with approved material,
and the rejected labor shall be done anew to the reasonable satisfaction and approval of the City at
the sole cost and expense of the Developer. In any event, none of the warranty periods expressed
herein shall begin to run until all of the Improvements within the Plat have been approved and
accepted by the City.
The Developer's engineer shall certify that grading within the Plat was completed in
accordance with the approved Grading, Drainage and Erosion Control Plan before the City issues
any building permits. The Developer shall remain ultimately responsible for accurate grading of all
lots and shall correct any deficiencies in grading that may be discovered until the certificate of
occupancy is issued or the developer is released from its obligation under this Agreement as
outlined in paragraph 7 above.
10. Suns. The Developer shall prepare a plan for all regulatory, directional and street
name signs to be within the Plat. The plan shall be reviewed and approved by the City's public
works department. Upon plan approval, the City's public works department shall install all public
signage within the Plat. The installation of all private signage shall be the responsibility of the
Developer. All costs related to the installation of public signage shall be the responsibility of the
Developer and will be deducted from the Developer's escrow account. The Developer shall post
funds as outlined in Exhibit C prior to the City's public works department beginning the
installation.
11. Drainage Easements.
a) Work within Easements: No improvements, landscaping, or grading,
other than Improvements shown on the approved plans, shall be permitted in dedicated drainage
easements without the prior written permission of the City and any regulatory agency having
0
jurisdiction.
b) Maintenance Responsibilities: The Developer and its successors in
interest, including all individual homeowners, shall be responsible for routine maintenance of all
storm water management ponds, wetlands, and drainage areas within easements dedicated to the
City on their property. Routine maintenance shall include litter removal, mowing and maintenance
of the property adjacent to pond or wetland areas. In the case of drainage swales, routine
maintenance includes the removal of obstructions from the swale as necessary to maintain proper
drainage in addition to the aforementioned items. The City shall be responsible for non -routine
maintenance of storm water ponds within the easements, including pond dredging, maintenance of
the storm water inlet(s) and outlet(s) pipes, and erosion control at outlet and inlet locations. Such
maintenance shall be completed as deemed necessary by the City.
12. Wetland Signage: Permanent signage shall be placed along wetland edges as
outlined in the City's General Specification and Standard Details Manual or approved equal by the
City.
13. Lowest Floor Elevations. All minimum floor elevations shall comply with Section
90-171 of the Hugo Zoning Ordinance, the City's Comprehensive Stormwater Management Plan,
or the approved Grading, Drainage, and Erosion Control Plan, whichever is more restrictive.
Except as may be specifically allowed under Exhibit A, no building shall be constructed on any of
the lots herein unless the lowest floor elevation is at least three (3) feet above the 100-year flood
elevation or four (4) feet above the high groundwater elevation, whichever is greater, for the subject
property. Additionally, the lowest floor elevation shall be specifically referenced and designated,
for each lot, on a certificate of survey, which survey shall be provided to the City before any
building permits are issued for any lots within the Plat.
14. Landscaping. All disturbed areas within the Plat shall be landscaped in accordance
with the approved landscape plans, the City ordinances, and the City's General Specification and
Standard Details Manual. All landscaping shall be complete, established and growing within sixty
(60) days of issuance of a Certificate of Occupancy, except that, if the certificate of occupancy is
issued between the dates of October 1 and May 1, then the landscaping required herein shall be
complete, established and growing no later than July 1. All front yards, side yards and back yards
shall be fully sodded. All landscaped areas shall be tilled or otherwise worked mechanically in
order to loosen compacted soils and shall contain at least four (4) inches of black dirt containing no
more than 35% sand. Unless specific arrangements are made and agreed to by the City, all
landscaping installed within the Plat shall be maintained by the Developer and its successors.
All areas, other than proposed street areas, disturbed by grading activities on the site shall be
seeded. Seeding shall be immediate upon completion of grading activities or as directed by the City
Engineer. Seeding shall be completed as follows:
a) All areas shall be restored with a minimum of four (4) inches of adequate
topsoil prior to seeding.
7
b) Upland areas shall be seeded in accordance with the grading, drainage, and
landscape plans listed in Exhibit A. The rate of application shall be one hundred (100) pounds per
acre. Areas seeded shall be mulched with Type 1 mulch at a rate of two (2) tons per acre. All
mulch shall be disk anchored.
c) Wetlands, wetland replacement areas and storm water ponding areas shall be
seeded per the Final Landscape Plan dated June 6, 2018, and revised July 27, 2018. The minimum
rate of application shall be thirty (30) pounds per acre, or as recommended by the supplier.
d) All seeded areas shall be maintained for the term of this Agreement. Upland
areas shall be mowed as necessary or as directed by the City Engineer.
e) All disturbed areas within the development shall be maintained to limit
vegetation growth to less than ten (10) inches except designated natural areas or designated open
spaces as shown on the approved plans.
15. Safe Rooms. The Developer shall require all builders to offer a safe room as an
option to any and all potential homebuyers. All safe rooms offered and built within the City
must meet or exceed FEMA requirements and standards.
B. ESCROWS, CHARGES AND UTILITY OVERSIZING:
Developer shall pay the escrows, fees and charges listed on Exhibit C.
C. SPECIAL PLANNING REQUIREMENTS:
The Plat shall be built and maintained in accordance with the planning requirements
listed on Exhibit A hereto, and any miscellaneous requirements listed on Exhibit B hereto.
D. ADMINISTRATIVE REQUIREMENTS:
1. Miscellaneous Provisions. Developer specifically understands that this Plat
approval is given subject to the following requirements:
a) Expiration. The final plat documents for the Plat, which is the first
phase of the Oneka Place preliminary plat, have been submitted to the City Council within one
hundred twenty (120) days of preliminary plat approval. The final plat must be recorded with the
Washington County Recorder (and the mylar "hardshells" must be fully executed) within sixty (60)
days of the City Council motion giving final plat approval, unless such deadline is extended by the
City Council in its sole discretion, or else said approval shall be null and void. All fees relating to
this subdivision shall be paid by the Developer, including the cost of recording documents with
Washington County.
b) Recording. The developer shall record this Agreement with
Washington County simultaneous with the recording of the Plat, and shall forward confirmation of
recording of the Plat and this Agreement to the City prior to the issuance of building permits. All
applicable conditions of Plat approval must be met before any deeds are stamped for recording and
8
prior to the recording of the Plat at the Washington County Recorder's Office. Plat approval shall
be contingent upon compliance with the approved plans for the Improvements and upon
compliance with this Agreement.
c) Model Homes. In the event that site grading is approved by the City
prior to Plat approval and/or execution of this Agreement, posting of security and filing of the Plat,
the Developer shall be entitled to one (1) building permit per housing unit type on lots that abut
existing streets or roadways, subject to final approval by the City. No model homes may be
constructed or utilized until at least one (1) lift of bituminous has been installed from said model
home lot providing access to a public street or roadway outside of the Plat. No certificate of
occupancy shall be issued for any model or other home until all necessary public improvements and
utilities have been installed and the utilities have been successfully tested. Prior to this, and at the
time that a model home passes final inspection, a model home may only be used by Developer's
staff or realtors for purposes of showing the models to potential buyers. No model home may be
used until landscaping conforming to City ordinance and paragraph 14 of this Agreement has been
installed except that, if the certificate of occupancy is issued between the dates of October 1 and
May 1, then the landscaping required herein shall be complete, established and growing no later
than July 1.
d) Sales Trailers. The developer may be entitled to a maximum of one
(1) temporary sales office (sales trailer) for this and all subsequent phases of the development for a
period of time not to exceed nine (9) months. Upon receipt of an acceptable site plan, a sales trailer
may be approved by the City Community Development Director prior to the first model home being
available for showing. The trailer is subject to the issuance of a building permit, shall meet all
applicable building codes, shall be fully skirted, shall be suitably landscaped, shall contain
sufficient parking for the size of the office, and shall have safe and suitable access to a paved,
public roadway. The trailer shall be removed, and the site shall be restored within seven (7) days
following the date that a model home passes final inspection.
e) Deviations. No material deviations from the approved Plat shall be
allowed unless approved in writing by the City. Approval herein is also given subject to full
compliance with the conditions of approval and findings adopted by the City Council in connection
with the approval of the development.
f) Certificates of Survey. A certificate of survey shall be provided to
the City Building Inspector for each lot at the time a building permit is requested for the lot.
Attached to the certificate of survey shall be an erosion control plan for the lot showing location and
type of all erosion control measures to be used on the lot, and spot elevations, tree preservation plan
shall be submitted for each home site.
g) Outhouses. The Developer shall provide on -site a sufficient number
of portable outhouses to be available for the persons who will be working on -site until
Improvements are accepted according to the plans in Exhibit A.
0
h) Property Owners Association. When required as a condition of
approval outlined in Exhibit B, the Developer agrees to form a property owners association,
membership in which shall be mandatory for all of the lots within this development. The property
owners association shall be responsible for maintenance and repair of all common elements as
listed in the property owners association documents within this development and the same shall be
maintained in good condition in accordance with all City ordinances and reasonable directions of
the City. Developer agrees to provide a copy of the property owners association documents to the
City prior to the recording of the final plat. In the event of failure or refusal of any property owners
association to so maintain or repair the common elements then the City may, with seven days
written notice and without regard to the requirements or formalities of Minn. Stat. §429 perform the
work and assess each of the lots within the plat for the cost of the work.
i) Intentionally deleted
j) The property owners association documents shall advise owners of
all lots of the requirements of this Agreement as follows: THE LAND WITHIN THIS PLAT,
INCLUDING THE LAND CONVEYED HEREIN, IS BOUND BY RESTRICTIONS IN A
DEVELOPMENT AGREEMENT. SAID DEVELOPMENT AGREEMENT IS ON FILE
AT THE OFFICE OF THE WASHINGTON COUNTY RECORDER.
k) Developer acknowledges that a separate development agreement will
be entered into at the time of final plat approval of subsequent phases in the development. That
Development Agreement will address, among other things, necessary improvements to be made,
financial guarantees to be provided, and the amount of the development fees to be paid by the
Developer.
1) Developer shall remove all tree waste, junk, miscellaneous debris,
junk vehicles, and any other personal property from the Plat which does not comply with the City
Zoning Ordinance until final acceptance of the Improvements.
E. DAMAGES AND DEFAULT:
1. Developer agrees to pay liquidated damages to the City if any lot has a real
estate closing occur before all public improvements within the Plat are certified as being
substantially completed by the City. Specifically, Developer agrees to immediately pay to the City
liquidated damages in the amount of Ten Thousand Dollars ($10,000.00) for each lot closing which
occurs in violation of this paragraph. The City shall be authorized to retain an appropriate
percentage of the financial guarantee referred to in paragraph 4 as security for payment of any
liquidated damages owed to the City. Model Homes are exempt from this section.
2. Developer agrees to pay liquidated damages to the City, in the amount of
Five Thousand Dollars ($5,000.00), if the Developer encroaches upon any City road right-of-way or
utility easement not permitted on the plans without first obtaining a written permit from the City
expressly authorizing said encroachment. The City shall be authorized to retain an appropriate
10
percentage of the financial guarantee referred to in paragraph 4 as security for payment of any
liquidated damages owed to the City.
3. Events of Default.
a) Events of Default Defined. The following shall be "Events of
Default" under this Agreement and the term "Event of Default" shall mean, whenever it is used in
this Agreement, any one or more of the following events:
Subject to unavoidable delays, failure by Developer to commence
and complete construction of the Improvements pursuant to the
terms, conditions and limitations of this Agreement.
2. Failure by Developer to substantially observe or perform any
material covenant, condition, obligation or agreement on their part to
be observed or performed under this Agreement.
b) Remedies on Default. Whenever any Event of Default occurs, the
City, subject to any rights of third parties agreed to by the City pursuant to this Agreement, or
otherwise by written, executed instrument of the City, may take any one or more of the following:
The City may suspend its performance under the Agreement until it
receives assurances from Developer, deemed adequate by the City,
that Developer will cure their default and continue their
performance under the Agreement. Suspension of performance
includes the right of the City to withhold permits including, but not
limited to, building permits.
2. The City may initiate such action, including legal or administrative
action, as is necessary for the City to secure performance of any
provision of this Agreement or recover any amounts due under this
Agreement from Developer, or immediately draw on the financial
Letter of Credit, as set forth in this Agreement.
4. Enforcement by City; Damages. The Developer acknowledges the right of
the City to enforce the terms of this Agreement against the Developer, by action for specific
performance or damages, or both, or by any other legally authorized means. The Developer also
acknowledges that its failure to perform any or all of their obligations under this Agreement may
result in substantial damages to the City; that in the event of default by the Developer, the City may
commence legal action to recover all damages, losses and expenses sustained by the City; and that
such expenses may include, but are not limited to, the reasonable fees of legal counsel employed
with respect to the enforcement of this Agreement.
11
F. THIS AGREEMENT:
1. Release of Agreement. This Agreement shall run with the land and may be
recorded against the title to the property. After the Developer has completed the work required of it
under this Agreement, at the Developer's request the City will execute and deliver to the Developer
a release.
2. Warranty of Title. Developer warrants and represents to the City that it is
the fee owner of the land described herein and that it has authority to execute this Agreement, with
consent from the other fee owner, and agree to the conditions hereof and to subject the land hereto.
Developer also represents and warrants that the use for which this development is sought will not
violate any restrictive covenants applying to the property.
3. Binding Effect. This Agreement shall be deemed to be a restrictive
covenant and the terms and conditions hereof shall run with the land described herein and be
binding on and inure to the benefit of the heirs, representatives and assigns of the parties hereto, and
shall be binding upon all future owners of all or any part of the subdivision, and shall be deemed
covenants running with the land. Reference herein to the Developers, if there be more than one,
shall mean each and all of them.
This Agreement shall be placed of record so as to give notice hereof to
subsequent purchasers. The cost of said recording shall be borne by the Owner and charged against
the escrow account.
4. Restrictions on Transfer/Indemnification. Developer agrees to defend
and hold the City, and its officials, employees and agents, harmless against any and all claims,
demands, lawsuits, judgments, damages, penalties, costs and expenses, including reasonable
attorney's fees, arising out of actions or omissions by Developer, their employees and agents, in
connection with the Project. No transfer or assignment shall be made without City approval and
any assignment or transfer without such approval shall be void.
5. Incorporation by Reference. All general and special conditions, plans,
special provisions, proposals, specifications and contracts for the Plat and for any Improvements
furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement
by reference as if fully set out herein in full.
6. Developer will comply with and promptly perform all of its obligations
under this Agreement.
7. Evidence of Title. Developer shall furnish the City with evidence of fee
ownership of the property being platted by way of an attorneys title opinion or title insurance
12
commitment dated not earlier than thirty (30) days prior to the execution of the Plat.
IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be duly
executed on the day and year first above written.
13
By
Tom Weidt, Mayor
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
City of Hugo
By
Michele Lindau, Clerk
On this day of , 20_, before me, a Notary Public,
personally appeared Tom Weidt, Mayor, and Michele Lindau, Clerk, of the City of Hugo, a
Minnesota municipality within the State of Minnesota, and that said instrument was signed on
behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and Tom Weidt
and Michele Lindau acknowledge said instrument to be the free act and deed of said City of Hugo.
Notary Public
14
Developer
CPDC — Pratt — Oakwood, Limited Liability Partnership
CPDC-Pratt-Oakwood Limited Liability Partnership
(A Minnesota limited liability partnership)
By: Pratt Investment Co., LLP
(A Minnesota limited liability partnership)
Its: Authorized Partner
LM
Leonard Wallace Pratt
Its: Authorized Partner
STATE OF MINNESOTA )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me on , 2018, by Leonard Wallace
Pratt, the Authorized Partner of Pratt Investment Co., LLP, a Minnesota limited liability partnership
and the authorized partner of CPDC-Pratt-Oakwood Limited Liability Partnership, a Minnesota
limited liability partnership, on behalf of each of the limited liability partnerships.
(Notarial Seal)
15
Notary Public
EXHIBIT A
LIST OF DEVELOPMENT PLANS
Sheet No.
Plan
Date
Author
1-4
Final Plat
Stamped February 1, 2019
Westwood Professional
Recorded at Washington County
Services, LLC
1
Construction Plans - Cover
6-1-18, revised 1-30-19
Westwood Professional
Grading, Drainage, and Erosion
Services, LLC
Control Plan
2
Overall Development
6-1-18, revised 1-30-19
Westwood Professional
Services, LLC
3-6
Grading, Drainage, and Erosion
6-1-18, revised 1-30-19
Westwood Professional
Control Plan
Services, LLC
7-8
Street Profiles
6-1-18, revised 1-30-19
Westwood Professional
Services, LLC
9-10
Details
6-1-18, revised 1-30-19
Westwood Professional
Services, LLC
1
Construction Plans - Cover
6-18-18, revised 1-31-19
Westwood Professional
Sanitary Sewer, Water Mains,
Services, LLC
Storm Sewer, and Streets
2
Overall
6-18-18, revised 1-31-19
Westwood Professional
Services, LLC
3-6
Sanitary & Water Main
6-18-18, revised 1-31-19
Westwood Professional
Construction Plan
Services, LLC
7-10
Street and Storm Sewer
6-18-18, revised 1-31-19
Westwood Professional
Construction Plan
Services, LLC
11
Storm Sewer
6-18-18, revised 1-31-19
Westwood Professional
Construction Plan
Services, LLC
12
Intersection Details
6-18-18, revised 1-31-19
Westwood Professional
Services, LLC
13-15
Details
6-18-18, revised 1-31-19
Westwood Professional
Services, LLC
1
Final Landscape Plan
6-05-18, revised 1-30-19
Westwood Professional
Services, LLC
2-5
Final Landscape Detail
6-05-18, revised 1-30-19
Westwood Professional
Services, LLC
3
Final Landscape Notes and
6-05-18, revised 1-30-19
Westwood Professional
Details
Services, LLC
2
Water Re -Use Map
6-18-18
Irrigation Doctor Inc.
16
EXHIBIT B
APPROVAL CONDITIONS
1. A final plat is approved to allow the creation of 12 single family home lots and 1 outlot, in
accordance with the application and plans received by the February 1, 2019, except as
amended by this resolution.
2. The development shall substantially comply with all plans and conditions of the preliminary
plat and PUD approval granted by the City Council on May 21, 2018.
3. Development standards shall comply with Resolution 2018-14 and 2018-15, as amended.
4. The developer shall comply with all conditions outlined in the City Engineer's memo dated
, and revisions required in "red -lined" comments from the City Engineer.
5. Outlot Use and Ownership:
a. Outlots A is proposed for storm water ponding, wetlands, and landscaping and
shall be deeded to the City.
6. The developer shall design and install a storm water re -use system for the irrigation of the
lots.
7. The landscaping planned for the plat shall be installed in one phase. The developer shall take
proper precautions to protect the trees as the homes are being built.
8. Staff will continue to work with the developer on the street lighting plan. Exact locations of
the street lights shall be reviewed and approved by City staff prior to installation. The street
lights shall be the Lantern style decorative light.
9. Final design of the entrance monument shall be
reviewed and approved by staff prior to installation.
10. Prior to the release of the final plat for recording, the developer shall comply with the
following conditions.
a. An HOA shall be established to own/operate/maintain the following:
i. landscaping within the outlots,
ii. landscaping along Oneka Parkway within the right-of-way,
iii. landscaping on proposed residential lots,
iv. all retaining walls,
v. and the water re -use system.
17
The HOA documents/covenants shall be reviewed and approved by staff.
b. The storm water re -use system shall be reviewed and approved by staff. The storm
water reuse system operation, encroachment, and maintenance agreement shall be
reviewed and approved by City staff.
c. An encroachment and maintenance agreements shall be reviewed and approved by
staff for access and maintenance of landscaping, signage, and retaining wall with
in Outlots proposed to be deeded to the City.
d. The developer shall comply with all conditions outlined in the City Engineer's
memos dated March 3, 2018 and July 27, 2018
e. The development shall comply with the Fire Chief s requirements regarding fire
flow calculations, the location of fire hydrants, fire department connections, and
fire lane signage.
f. The developer shall obtain all necessary stormwater management and WCA
permits from the City.
g. The developer shall obtain all necessary local, state, and federal permits.
h. Architectural design standards shall be reviewed and approved by staff.
i. The developer shall work with City staff to provide bituminous trail connections
to the proposed park to the east.
j. The developer shall enter into a development agreement, shall agree to complete
all improvements, and pay all fees as required by the agreement.
13. Prior to the issuance of building permits, the developer shall comply with the following
conditions.
a. The applicant shall record the final plat, development agreement and all other
documentation at Washington County and provide the City with proof of recording.
b. The applicant shall submit three full sets of approved final plans to the City.
c. If a sales trailer is located in the property, a site plan and building elevations shall be
submitted for City review and approval.
14. Prior to the issuance of Certificate of Occupancy, the developer shall comply with the
following conditions:
a. The bituminous trail access to the park shall be installed per the construction plans.
19
EXHIBIT C
ESCROWS, FEES AND CHARGES
All escrows, fees, and charges were satisfied with the Oneka Place Development Agreement.
20
EXHIBIT D
IRREVOCABLE LETTER OF CREDIT
No.
Date:
TO: City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Sir or Madam:
We hereby issue, for the account of , and in your favor, our
Irrevocable Letter of Credit in the amount of $ , available to you by your draft
drawn on sight on the undersigned bank.
The draft must:
a) Bear the clause, "Drawn under Letter of Credit No. dated
, 200, of ";
b) Be signed by the City Administrator; and,
c)
Be presented for payment at
on or before 4:00 p.m. on ,
This Letter of Credit shall automatically renew for successive one (1) year terms unless, at
least forty-five (45) days prior to the next annual renewal date (which shall be
of each year), the Bank delivers written notice to the Hugo City Clerk that it intends to modify the
terms of, or cancel, this Letter of Credit. Written Notice is effective if sent by certified mail,
postage prepaid, and deposited in the U.S. Mail at least forty-five (45) days prior to the next annual
renewal date addressed as follows: Hugo City Clerk, City of Hugo, 14669 Fitzgerald Avenue
North, Hugo, Minnesota 55038, and is actually received by the City Clerk at least thirty (30) days
prior to the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be
modified, amended, amplified or limited by reference to any document, instrument or agreement,
whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than
one draw may be made under this Letter of Credit.
21
This Letter of Credit shall be governed by the most recent revision of the Uniform Customs
and Practice for Documentary Credits, International Chamber of Commerce Publication No. 400.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall
be duly honored upon presentation.
By:
Its
22
EXHIBIT E
CERTIFICATE OF INSURANCE
PROJECT:
CERTIFICATE HOLDER:
INSURED:
ADDITIONAL INSURED:
AGENT:
WORKERS' COMPENSATION:
Policy No.
Effective Date:
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
City of Hugo
Expiration Date:
Insurance Company:
COVERAGE — Workers' Compensation, Statutory.
GENERAL LIABILITY:
Policy No.
Effective Date:
Expiration Date:
Insurance Company:
() Claims Made () Occurrence
LIMITS: [Minimum]
Bodily Injury and Death:
$500,000 for one person $1,000,000 for each occurrence
23
Property Damage:
$200,000 for each occurrence
Combination of Single Limit Policy $1,000,000 or more
COVERAGE PROVIDED:
Operations of Contractor: YES
Operations of Sub -Contractor (Contingent): YES
Does Personal Injury Include Claims Related to Employment? YES
Completed Operations/Products: YES
Contractual Liability (Broad Form): YES
Governmental Immunity is Waived: YES
Property Damage Liability Includes:
Damage Due to Blasting YES
Damage Due to Collapse YES
Damage Due to Underground Facilities YES
Broad Form Property Damage YES
AUTOMOBILE LIABILITY:
Policy No.:
Effective Date:
Insurance Company:
(X) Any Auto
LIMITS: [Minimum]
Bodily Injury:
$500,000 each person
Property Damage:
Expiration Date:
$1,000,000 each occurrence
24
$500,000 each person
Combined Single Limit Policy: $1,000,000 each occurrence
ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY DAMAGE
ON ANY OF THE ABOVE COVERAGES:
If so, list:
Amount: $
[Not to exceed $1,000.00]
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL THIRTY (30) DAYS
WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE IS ISSUED.
Dated at
on
25
Authorized Insurance Representative
EXHIBIT F
MORTGAGEE CONSENT TO DEVELOPMENT AGREEMENT
Alliance Bank, a Minnesota banking corporation, which holds a mortgage on all or part of
the subject property, the development of which is governed by the foregoing Development
Agreement, affirms and consents to the provisions thereof and agrees that the foregoing
Development Agreement shall remain in full force and effect even if it forecloses its mortgage(s).
Dated the day of , 2018.
STATE OF MINNESOTA
)SS
COUNTY OF
ALLIANCE BANK
a Minnesota banking corporation
Its
R.Scott Johnson
Vice President
The foregoing instrument was acknowledged and sworn to before me this day of
, 2018, by R. Scott Johnson the Vice President of Alliance Bank, a
Minnesota banking corporation, on behalf of the banking corporation.
Notary Public
26
EXHIBIT G
Legal Description
Outlot H, Oneka Place
0
Lots 1-14, Block 5, Oneka Place
27
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
·
·
·
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
x
x
x
x
x
x
x
x
x
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
x
x
x
x
x
x
x
x
x
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
x
x
x
x
x
x
x
x
x
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
x
x
x
x
x
x
x
x
x
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
Phone (952) 937-5150 12701 Whitewater Drive, Suite #300
Fax (952) 937-5822 Minnetonka, MN 55343
Toll Free (888) 937-5150
CITY OF
,4HUG0
EST. 1906
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Resolution Authorizing the Call of the Outstanding G.O. Imp. Bonds of 2007
DATE: For the City Council Meeting of March 4, 2019
DESIRED COUNCIL ACTION
Adoption of Resolution Authorizing the Call of the Outstanding G.O. Imp. Bonds of 2007
On September 17, 2007, the City issued $1,230,000 of G.O. Improvement Bonds and used the proceeds to construct
public improvements on 129th Street and Oakshore Park Subdivision. The bonds were issued for 15 years with interest
rates ranging from 4.0% to 4.15%. Assessments totaling $1,677,627 were levied against benefiting parcels to finance
bond repayment. No property taxes have been levied for this bond issue. As of today the remaining principal on the
bonds is $260,000.
As is common with special assessment projects, many of the assessments were either prepaid or paid off early. The
balance of special assessments to be collected is only $25,306. This has resulted in a fund balance that is sufficient to
pay off the remaining bond principal.
After factoring in the cost of redemption, the financial analysis prepared by Springsted calculates a Net Present Value
benefit of $20,640 or 7.25% of the refunded debt service. Thus, sufficient savings will be realized to proceed with the
early retirement of these bonds.
RECOMMENDATION
Staff is recommending the City Council approve a resolution that "calls" these bonds on May 1, 2019.
Resolution Authorizing the Call of the Outstanding G.O. Imp. Bonds of 2007
Financial Analysis of Net Present Value Benefit (prepared by Springsted)
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF HUGO, MINNESOTA
HELD: March 4, 2019
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Hugo, Washington County, Minnesota, was duly held at City Hall on March 4, 2019, at 7:00
p.m. for the purpose, in part, of authorizing the call of certain outstanding General Obligation
Improvement Bonds, Series 2007A.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A
WHEREAS, by a resolution duly adopted on September 17, 2007 (the "Resolution"), the
City issued $1,230,000 original principal amount of General Obligation Improvement Bonds,
Series 2007A, dated October 1, 2007 (the 'Bonds"). The City has sufficient funds on hand in the
debt service account of the General Obligation Improvement Bonds, Series 2007A Fund (the
"Debt Service Account") to call the remaining $150,000 outstanding principal amount of the
Term Bond maturing February 1, 2021, and the $110,000 outstanding principal amount of the
Term Bond maturing February 1, 2023 on May 1, 2019, at a price of par plus accrued interest.
NOW, THEREFORE, be it resolved by the City Council of the City of Hugo, Minnesota,
as follows:
1. The City Council hereby determines that there exists sufficient funds in the Debt
Service Account to prepay on May 1, 2019, $150,000 aggregate principal amount of the Term
Bond maturing on February 1 of the year 2021, and $110,000 aggregate principal amount of the
Term Bond maturing on February 1 of the year 2023, and the interest due thereon.
2. U.S. Bank National Association, Saint Paul, Minnesota, the paying agent for the
principal and interest on the Bonds, is hereby authorized and directed to cause the Notice of Call
for Redemption attached hereto as Exhibit A to be given in accordance with the provisions of the
Resolution.
3. No further action shall be required of the City Council to complete prepayment of
the Bonds.
11499609v2
The motion for the adoption of the foregoing resolution was duly seconded by Member
, and upon vote being taken thereon, the following voted in favor thereof
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
2
11499609v2
STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF HUGO
I, the undersigned, being the duly qualified and acting Administrator of the City of Hugo,
Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council duly called and held on
the date therein indicated, insofar as such minutes relate to authorizing the call of the outstanding
General Obligation Improvement Bonds, Series 2007A.
WITNESS my hand officially on March 4, 2019.
Clerk
3
11499609v2
EXHIBIT A
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A
CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Hugo,
Washington County, Minnesota, there have been called for redemption and prepayment on
May 1, 2019
those outstanding bonds of the City designated General Obligation Improvement Bonds,
Series 2007A, dated October 1, 2007, having stated maturity dates or subject to mandatory
redemption in the years 2021 through 2023 and totaling $260,000 in principal amount and
having CUSIP numbers listed below -
Year
Amount
CUSIP Number*
2021
$150,000**
444582JSO
2023
$110,000***
444582JU5
The bonds are being called at a price of par plus accrued interest to May 1, 2019, on which date
all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption
are requested to present their bonds for payment at the office of U.S. Bank National Association,
Attention: Paying Agent Services, 60 Livingston Avenue, Saint Paul, Minnesota 55107.
Dated: March 4, 2019.
BY ORDER OF THE CITY COUNCIL
CITY OF HUGO, MINNESOTA
/s/ Michele Lindau
Clerk
* The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is
any representation made as to their correctness indicated in the notice. They are included
solely for the convenience of the holder.
* * Term Bond maturing February 1, 2021
*** Term Bond maturing February 1, 2023
A-1
11499609v2
Preliminary
$264,035
City of Hugo, Minnesota
Redemption of General Obligaiton Improvement Bonds, Series 2007A
Debt Service Comparison
Date
Old Net D/S
Savings
02/01/2020
85,640.00
85,640.00
02/01/2021
82,602.50
82,602.50
02/01/2022
69,565.00
69,565.00
02/01/2023
46,867.50
46,867.50
Total
$284,675.00
PV Analysis Summary (Net to Net)
NetFV Cashflow Savings................................................................................................................................................... 284,675.00
GrossPV Debt Service Savings......................................................................................................................................... 284,676.00
Net PV Cashflow Savings @ 0.000%(Bond Yield)............................................................................................................ 284,675.00
TotalCash contribution...................................................................................................................................................... (264,035.00)
NetPresent Value Benefit.................................................................................................................................................. $20,640.00
Net PV Benefit / $260,000 Refunded Principal ..................................... o
Net PV Benefit / $284,675.00 PV Refunded Debt Service.................................................................................................. 7.250%
Redemption Information
RedemptionDate............................................................................................................................................................... 5/01/2019
2019 Redemption of2007A / UNGLE PURPOSE / 211312019 / 4:54 PM
Springsted
WS6
February 25, 2019
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Construction Pay Voucher No. 1
Water Tower No. 4
City of Hugo, MN
WSB Project No. 03288-190
Dear Mayor and Council Members:
o Please find enclosed Construction Pay Voucher No. 1 for the above referenced project in the
1� amount of $108,025.09. The quantities completed to date have been reviewed and agreed upon
Z by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
00 Voucher No. 1 for CB&I, LLC.
The amount indicated above reflects work certified through February 15, 2019, with a 5%
retainage appiiea. r-iease incivae one executea copy wan the payment to ubw, ut_[; and return
one executed copy to our office for our file. If you have any questions or comments regarding this
voucher, please contact me at (651) 286-8463. Thank you.
N
Sincerely,
WSB
Z
2 Mark Erichson, PE
Sr. Project Manager
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Enclosures
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cc: Steve Duff, City of Hugo
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KA03288-1901Admin%Construclicn AdminlPay Vouchersk03288-19 LTR PV1 to Cty 022519.docx
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, Wsb MN 55038
Project 03288-190 -WaterWater
Tower No. 4
Pay Voucher No. 1
Contractor: CB&I, LLC City Project No. NA
PO Box 84627 For Period: 12/17/2018 - 02/15/2019
Dallas, TX 75284-6217
03288-190
Contract Amounts
Original Contract
$
3,510,500.00
Contract Changes
$
-
Revised Contract
$
3,510,500.00
Work Certified to Data
Base Bid Items
$
113,710.63
Backsheet
0
Change Order
0
Supplemental Agreement
0
Work Order
0
Material on Hand
0
Total
$
113,710.63
Work Certified
This Pay Voucher
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid This
Pay Voucher
Total Amount
Paid to Date
$ 113,710.63
$ 113,710.63
$ 5,685.53
0
$ 108,025.09
$ 108,025.09
Percent retained 5%
Amount Paid This Pay Voucher
$ 108,025.09
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above
mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By: WSB
Project Engineer
Date
Approved By: City of Hugo
City of Hugo
Date
Approved By: CB&I, LLC
Contractor
Date
REMITTANCE 1 PAYMENT INFORMATION:
Regular Man: QYamiaht Mail- Hank of Amerka EFT Instructions:
CBM LLC (BPS Division) Bank of America Lockbox Services Account Nome: CB& LLC (SPS Division)
PO Box B46217 CB&I LLC (SPS Division)- Lockbox SM217 Account Number: 3756272668
Dallas, TX 75284.6217 1950 N. Stammons Frwy, Suite 5010 ABA* 1110OW12 (ACH Only)
DORM, TX 75207 ABA a: D25009593 (Wins Only)
Questions about your invoice or payment?
Email us at USAinvoicing@mcdermott.com
KA03288-1901AdminlConstruction AdminlPay Vouchers)
Page 1 of 3 03288-190 PV1 021919VO 1 Cover
PROJECT PAYMENT STATUS
OWNER: CITY OF HUGO
CONTRACTOR: CB&I, LLC
CHANGE ORDERS
Project 03288-190 - Water Tower No. 4
No. Date Description Amount
Total Change Orders $0.00
PAYMENT SUMMARY
Current Total Total Amount
No. From To Payment Retainage Earned
1
12/18/19
02/15/19
$ 108,025.09
$ 5,685.53
$ 113,710.63
Material on Hand
Total Payment to Date
$ 108,025.09
Original Contract
$3,510,500.00
Total Retaina a to Date
$5,685.53
Change Orders
$0.00
Total Amount Earned to Date
$113,710.62
Revised Contract Amount
$3,510,500.00
KA03288.19014dmin1ConatrucVbn AdminlPay Vouchers)
Page 2 of 3 03288-190 PV1 021919VO 1 Summery
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13
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: Purchase of Pneumatic Roller
DATE: For the City Council Meeting of March 4, 2019
BACKGROUND
In 2018, the City Council held a gravel roads workshop to discuss the maintenance
practices of the City's gravel roadways. At that workshop, staff discussed the
importance of compacting the gravel roads in conjunction with the grading operations.
In turn, Council directed staff to explore options for the purchase of compaction
equipment. Public Works staff has worked with the Finance Department and money
was included in the 2019 Budget Document for this purchase.
Staff has been actively searching for quality used compaction equipment. The following
piece of equipment is available through Ziegler Cat:
2007 Caterpillar PS-150 Pneumatic Tire Compactor (cost $36,500)
Details: CAT 3054C DIT diesel engine (100 HP)
Two -speed throttle
Dual braking system
Hydrostatic transmission
9-tire all wheel oscillation
Roadway lights and canopy
2,971 engine hours
This piece of equipment is located in Nevada. Staff is working with a nearby Caterpillar
dealer to have a certified Caterpillar service technician inspect the equipment and
provide a list of any deficiencies. If staff is satisfied with the results of the inspection, a
purchase would be negotiated and the equipment would be delivered to Ziegler
Caterpillar in Columbus, Minnesota.
Additionally, each year the City rents a similar piece of equipment to use during the
application of dust control, which is applied twice a year. This results in a yearly rental
cost of approximately $4500. The purchase of this piece of equipment would eliminate
the need to rent.
DESIRED ACTION
Staff recommends the City Council authorize the purchase of a pneumatic tire roller as
outlined above for the price of $36,500.00 from Ziegler Caterpillar-
4
OF
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar St., Suite 222, St. Paul, MN 55101-5133
(651) 201-7507 FAX (651)297-5259 TTY(651)282-6555
W W W.DPS.STATE..MN.US
APPLICATION FOR OFF SALE INTOXICATING LIQUOR LICENSE
No license will be approved or released until the $20 Retailer ID Card fee is received
Workers compensation insurance company. Name Policy #
Licensee's MN Sales and Use Tax ID # 519 7Q 5 To apply for a MNsales and use tax ID #, call (651) 296-6181
Licensee's Federal Tax ID # e5 7 7 !K j
If a corporation, an officer shall execute this application If a partnership, a partner shall execute this application.
Licensee Name (Individual, Corporation, Partnership, LLC)
Social Security # Trade Name or DBAUu
i
/
— - yqa—.Y
Licen Loc on (Street Address & Block No.)
License Period
Appl cant's Home Phone #
From To
Zip Code
City
County
State
IOIJAS rl
A
Name of Store Manager
Business Phone Number
DOB (Individual Applicant)
l- �-e
03-W-'76
If a corporation or LLC state name, date of birth, Social Security # address, title, and shares held by each officer. If a partnership, state
names, address and date of birth of each partner.
Partner Officer (First, middle, last)
DOB SS# Title
Shares
Address, City, State, Zip Code
1 �Il�d�
71�v1 r �rn1`
Shares
G i
Address, City, State, Zip Code
Partner Officer (First, middle, last)
DOB
SS#
Title
Partner Officer (First, middle, last)
DOB
SS#
Title
Shares
Address, City, State, Zip Code
Partner Officer (First, middle, last)
DOB
SS#
Title
Shares
Address, City, State, Zip Code
1. If a cor oration, date of incorporation 5 �-a ! ,state incorporated in ���,5 D t a ,amount paid in
capital If a su}�sidiary of any other corporation, so state and give purpose of
corporation r inv, . If incorporated under the laws of another state, is corporation
authorized to do hisiness In the state of Minnesota? ❑ Yes XNo
2. D cribe emIs s to which lice se applies; such as (first floor, second floor, basement, etc.) or if entire building, so state.
3. Is establishment locat4 near any state university, state hospital, training school, reformatory or prison? ❑Yes Po If yes state
approximate distance.
4. Name and address of building owner: I k41 6A4 n-ca- " W i�Y
�Wq ` ��y� 1) J A6 � 56 %
building 'd ,
Has owner oan connection,direc o indirectly, ❑ Y es JO No
5. Is applicant or any of the associates in this application, a member of the governing body of the municipality in which this license is
to be issued? ❑ Yes Po If yes, in what capacity?
6. State whether any person other than applicants has any right, title or interest in the furniture, fixtures or equipment for which license
is applied and if so, give name and details. rAn� OAP - (',Qhta o c aUl,r(,hut,
7. Have applicants any interest whatsoever, directly or indirectly, in any other liquor establishment in the state of Minnesota?
❑ Yes O.No If yes, give name and address of establishment.
SI i-nJkc I kvx lP Qu.4—[OUk - w k,,
nt5
M5Wq
8.
Are the premises now occupied or to be occupied by the applicant entirely separate and exclusive from any other business
establishment? Aes ❑ No
9.
State whether applicant has or will be granted, an On sale Liquor License in conjunction with this Off Sale Liquor License and for
the same premises. ❑Yes 'IKNo ❑ Will be granted
10.
State whether applicant has or will be granted a Sunday On Sale Liquor License in conjunction with the regular On Sale Liquor
License. ❑ Yes ANo ❑ Will be granted
11.
If this application is for a County Board Off Sale License, state the distance in miles to the nearest municipality. A" d
12.
13.
State Number of Employees
If this license is being issued by a County Board, has a public hearing been held as per MN Statute 340A.405 sub2(d)?/y/,"
14.
If this license is being issued by a County Board, is it located in an organized township? If so, attach township appro
1.
State whether applicant or any of the associates in this application, have ever had an application for a liquor license rejected by any
municipality or state authority; if so, give dates and details. ,Z
2.
Has the applicant or any of the associates in this application, during the five years immediately preceding this application ever had a
license under the Minnesota Liquor Control Act revoked for any violation of such laws or local ordinances; if so, give dates and
details. /'j)
3.
Has applicant, partners, o Cf icers, or employees ever had any liquor law violations or felony ony convictions in Minnesota or
elsewhere, including State Liquor Control penalties? ❑ Yes ,KNo If yes, give dates, charges and final outcome.
4.
During the past license year, has a summons been issued under the Liquor Civil Liability Law (Dram Shop) M.S. 340A.802.
❑ Yes 'KNo If yes, attach a copy of the summons.
This licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.)
Check one
❑
A. Liquor Liability Insurance (Dram Shop) - $50,000 per person, $100,000 more than one person; $10,000 property
destruction; $50,000 and $100.000 for loss of means of support.
or
❑
B. A surety bond from a surety company with minimum coverage as specified in A.
or
❑
C. A certificate from the State Treasurer that the licensee has deposited with the state, trust funds having market value of
$100,000 or $100,000 in cash or securities.
certift
that I have read e above questions and tha txkkwers are a an correc o my own knowledge.
Pnnt name of app icant & title t aforeifApp
Date
U
�� —
REPORT BY ICE\SHERIFF'S DEPARTMENT
This is to
certify that the applicant and the associates named herein have not been convicted within the past five years for any violation of
laws of the State of Minnesota or municipal ordinances relating to intoxicating liquor except as follows:
Police/Sheriffs Department Title Signature
PS 9136-(2009)
County Attorney's Signature
IMPORTANT NOTICE
All retail liquor licensees must register with the Alcohol, Tobacco Tax and Trade Bureau.
For information call (513) 684-2979 or 1-800-937-8864
MINNESOTA• REVENUE CT102
License Application to Make Retail Sales of Cigarette and Other Tobacco Products
To be completed by applicant when applying for a license with a city or county.
Applicant's Minnesota tax iD number FOR MUNICIPAL USE ONLY
The Minnesota tax ID must be issued in the same -- — - - - -
legal name of the licensee below. License number
Period covered
Cigarettes/tobacco products will be sold (a separate license is required
for each location or vending machine): Date of issuance
V9 Over counter ❑Through vending machine ❑ Both
Licensee's legal name Fed al employer ID number (FEIN)
///
Business trade name (doin business as) w Daytime phone
S , `
Complete address of business location (perml pcatlon) Pounty / j Other phone number
city
Mailing ad ess (lfdlfferent than business address) city
Type of legal organization (check one):
❑ Sole proprietor
❑ Partnership
❑ Other (describe)
State f Zip code I Fax number
State Zip code I Email address
56 Minnesota corporation: Enter date of incorporation
❑ Out-of-state corporation: State of incorporation
Are you registered to do business in Minnesota? El Yes ❑ No
Corporate officers or partners (attach a list If necessary)
Name A
Titleb/ e
Address Clay State Zip code
Name Title
Address city State Zip code
As a licensed tobacco products or cigarette retailer, I understand that:
1. 1 can purchase cigarettes only from a Minnesota distributor or subjobber who holds a license with the Minnesota Department of
�g Revenue.
2. 1 must obtain a tobacco products distributor license if I purchase untaxed tobacco products from an out-of-state company.
3. 1 may not sell cigarettes affixed with Minnesota Native American stamps unless my retail business is located on a reservation that
v has a tax agreement with the State of Minnesota.
a 4. 1 may not purchase from or exchange cigarettes or tobacco products with another retailer.
5. 1 must keep complete and legible cigarette and tobacco products invoices on the licensed premises, or make invoices available
m within one hour of request, for at least one year after the date of the purchase.
6. 1 know that the Minnesota Department of Revenue and/or law enforcement may conduct cigarette and tobacco inspections of
the premises, including inspections of inventory, invoices and licenses, and I understand that a refusal to allow an inspection is
grounds for revocation of my license.
7. 1 know that failure to comply with all requirements can result in criminal penalties, including the loss of cigarettes and tobacco
products.
7A 4_
Licensee s�ntusre�~e
Title 'oo Print name Date 5-time phone
Lice Title Print name Date Daytime phone
fq
License applicant: Submit this form to the licensing authority along with the license application.
Licensing authority: Mail or fax a copy of approved form to:
Minnesota Revenue, Mail Station 3331, St. Paul, MN 55146-3331.
(Rev. 8/12)
Minnesota Department of Public Safety '
C Alcohol and Gambling Enforcement Division (AGED)
°• x�. 445 Minnesota Street, Suite 222, St. Paul, MN 55101-5133
Alcohol'& GamblingEmmeement Telephone 651-201-7500 Fax 651-297-5259 TTY 651-282-6555
Certification of an On Sale Liquor License, 3.2% Liquor license, or Sunday Liquor License
Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor
license types: 1) City issued on sale intoxicating and Sunday liquor licenses
2) City and County issued 3.2% on and off sale malt liquor licenses
Name of City or County Issuing Liquor License 4" p License Period From: To:
Circle One: GLicense License Transfer Suspension Revocation Cancel
(former licensee name) (Give dates)
License type: (check all that apply) ❑On Sale Intoxicating ❑ Sunday Liquor ❑ 3.2% On sale D<3.2% Off Sale
Fee(s): On Sale License fee:$ Sunday License fee: $ 3.2% On Sale fee: $ 3.2% Off Sale fee: $ IOa
Licensee Name: knovJ 40l1 Y&ACEf5 T..u.. DOB Social Security #
(corporation, partnership, LLC, or Individual)
Zip Code County Business Phone Home Phone
Business Trade Name f
95ha& ( FO-dS Business Address Iy7%S J;c4or qmo o l3w. City
v
Licensee's Federal Tax ID #
(To apply call IRS 800-829-4933)
If above named licensee is a corporation, partnership, or LLC, complete the following for each partner/officer:
Home Address City Licensee's MN Tax ID #c(56 I uis
U.ulr 5 1S, q u; s f
Partner/Officer Na ie OlUst Middle Last) DOg Social Security;;
Partner/Officer Name (First Middle Last) — 0{ Social Security #
Partner/Officer Name (First Middle Last) DOB Social Security # Home Address
Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must
contain all of the following:
1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license.
2) Cover completely the license period set by the local city or county licensing authority as shown on the license.
❑ Yes MNo During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law?
Workers Compensation Insurance is also required by all licensees: Please complete the following:
Workers Compensation Insurance Company Name: jeLu.ra Tn5uAroAU^- Policy # WL3�-t I T
I Certify that this license(s) has been approved in an official meeting by the governing body of the city or county.
City Clerk or County Auditor Signature Date
(title)
On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the application
for the Buyers Card, please call 651-201-7504, or visit our website at www.dps.state.mn.us.
Agenda Number: H.3
CITY OF HUGO
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Director
SUBJECT: CPDC- Pratt -Oakwood, LLP. Easement Vacation Public Hearing
DATE: February 28, 2019, for the City Council Meeting of March 4, 2019
1. PROPOSED MOTION:
Move approval of the attached notice vacating the drainage and utility easements located
2. DESCRIPTION OF REQUEST:
The applicant is requesting a vacation of the existing drainage and utility easement located over
Outlot H and all lots contained in Block 5, Oneka Place. Outlot H and the lots will be replatted
for the development of Oneka Place 2nd Addition. New drainage and utility easements will be
placed on the lots at the time the final plat is recorded. Staff is comfortable with the applicants
requests to vacate the drainage and utility easements.
3. RECOMMENDATION:
Staff recommends that the City Council approve the notice to vacate the drainage and utility
easement located over Outlot H and all lots contained in Block 5, Oneka Place.
Attachments:
1. Notice vacating drainage and utility easement
2. Location Map
NOTICE OF COMPLETION OF VACATION PROCEEDINGS
FOR THE VACATION OF A DRAINAGE AND UTILITY EASEMENT
OVER A PARCELS LOCATED NORTH OF ONEKA PARKWAY AND 159TH
STREET
PLEASE TAKE NOTICE that the City Council for the City of Hugo has,
on the 4th day of March, 2019, completed the proceedings for the vacation of the
Drainage and Utility Easement on property legally described as follows:
See Attached
Dated this 4th day of March, 2019.
Bryan Bear, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this day of , 2019, before me, a Notary Public,
personally appeared BRYAN BEAR, City Administrator of the City of Hugo, a
Minnesota municipality within the State of Minnesota, and that said instrument was
signed on behalf of the City of Hugo by the authority of the City Council of the City of
Hugo, and BRYAN BEAR, City Administrator, acknowledge said instrument to be the
free act and deed of said City of Hugo.
Notary Public
This Instrument was drafted by:
City of Hugo
14669 Fitzgerald Ave N
Hugo, MN 55038
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RESOLUTION NO. 2019 —
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
FOR THE ONEKA LAKE BOULEVARD AND HARROW AVENUE
STREET IMPROVEMENT PROJECT
WHEREAS, pursuant to direction by the Council, WSB & Associates Inc. has prepared plans
and specifications for the 1301 Street Improvement Project, and has presented such plans and
specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO,
MINNESOTA:
1. Such plans and specifications, a copy of which is on file at City Hall, are hereby
approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and the Finance
and Commerce an advertisement for bids upon the making of such improvement under
such approved plans and specs. The advertisement shall be published twice, shall specify
the work to be done, and shall state that bids will be opened on Tuesday, April 30, 2019
at 10:00 AM Central Standard Time in the Council chambers of the City Hall, Hugo,
MN. Any bidder whose responsibility is questioned during consideration of the bid will
be given an opportunity to address the Council on the issue of responsibility. No bids
will be considered unless sealed and filed with the clerk and accompanied by a cash
deposit, cashier's check, bid bond or certified check payment to the clerk for 5% of the
amount of such bid.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 4th day of March 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
Agenda Item: J.1
CITY OF HUGO
Memorandum
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Director
SUBJECT: Discussion on Residential Facilities Regulations in City Code Amendments
DATE: February 27, 2019, for the City Council Meeting of March 4, 2019
1. BACKGROUND:
Cities have a wide range of discretion in developing a zoning ordinance. City zoning
requirements can range from very complex to minimal. However, all city zoning authority and
regulation is subject to the Municipal Planning Act per Minnesota State Statute. The Act has
specific provisions related to local planning. The provisions that will be discussed in this memo
are State licensed residential facilities.
State Statute provides regulations for licensed residential facilities in regards to permitted uses in
residential zoning districts. The regulations were put in place to provide protection against
discrimination of the facilities, including where they are located. The statute does not define the
term "state licensed residential facility". Presumably the term encompasses a whole host of
residential facilities (group homes, treatment centers, foster homes, etc) that are state licensed, at
least to the extent they serve persons with disabilities. Further, the City is required to meet all of
the State laws for residential zoning districts for licensed residential facilities.
Summary of State Statute Regulations Residential Facilities
The State Statute requires cities to allow licensed residential facilities serving six or fewer
persons as a permitted use in all single family residential zoning districts. Additionally, it
requires cities to allow licensed residential facilities serving between seven and 16 persons as a
permitted use in all multi -family zoning districts. For multi -family zoning districts cities may
require a conditional use permit (CUP) in order to assure proper maintenance and operation of a
facility, provided that no conditions shall be imposed on the facility which are more restrictive
than those imposed on other conditional uses of residential property in the same zones, unless the
additional conditions are necessary to protect the health and safety of the residents of the
residential facility.
Page 2
Summary of Hugo City Code Regulations for Residential Facilities
Currently the Hugo City Code allows residential facilities between one to six persons as a
permitted use and between seven and 16 persons as a conditional use in all residential zoning
districts, including Rural Residential (RR), Future Urban Service (FUS), Agricultural (AG), and
Long Term Agricultural (LA) zoning districts. The code includes a definition for residential
facilities, as define below:
Residential facility means any facility licensed by the state or county, which for gain or
otherwise, regularly provides one or more persons with 24 hours per day care, food, lodging,
training, education, supervision, habilitation, rehabilitation, and treatment. Residential
facilities include, but are not limited to institutions under the control of the commissioner of
public welfare, foster homes, haivay houses, residential treatment centers, maternity
shelters, group homes, residential programs, or schools for handicapped children.
It seems as though the intent of the City Code definition was to allow a type of facility that is
transient in nature that provides a number of services for a temporary period of time. It names
several facilities that would be of a transient nature as examples of what are allowed. Under this
definition, assisted living facilities, or other uses of that type, where people would move out of
their home and live full time in the facility, would not apply. State Statute covers a wide variety
of licensed residential facilities, which may include assisted living facilities, or other uses of that
type. It is unclear, but may be best to assume it does.
2. CONCLUSION:
There are inconsistencies between the State Statute and Hugo City Code in regards to residential
facilities, such as the definition and zoning provisions. It is in staff s opinion that the ordinance
should be updated to ensure compliance with State Statute.
3. RECOMMENDATION:
Staff recommends the City Council authorize staff to have discussions with the Ordinance
Review Committee (ORC) on amendments to the City Code in regards to residential facilities to
become compliant with State Statute.
Hugo Good Neighbors Food Shelf
PO Box 373
N-q; Hugo, MN 55038
G—dAr aith— www.hugofoodshelf.org
FOOD SHELF 651-528-6224
January 10, 2019
Dear Business Owner or Manager,
The Hugo Good Neighbors Food Shelf (HGNFS) is currently planning our 8th Annual Pasta Dinner to raise
Chris DuFresne
funds to feed over 175 families per month in the Hugo, Centerville, Lino Lakes and White Bear Lake area.
President
HGNFS continues to see growth in the number of clients and demand for fresher, healthier foods. We do
not foresee the need for our services declining.
Karen Francois
Vice President
This year our "Pasta Dinner Food Shelf Fundraiser" will be held Friday, March 22, 2019 from 6PM to 913M.
Floyd Petty
The Hugo American Legion has again kindly donated their space to us to hold our festivities. We hope that
Vice President
you will join us for an evening of dinner, games, and live & silent auctions. The dinner will include a pasta
entr6e, salad, bread, beverage and dessert. In addition we will have music provided by a DJ and a cash bar.
Josiah Lamb
Treasurer
Tickets
• Adults: $15
Jennifer McNeil
• Children 10 and under: $8.00 (these tickets will be available for purchase at the door)
Secretary
• Children 3 and under: Free
Kris Emerson
• Purchase advance tickets at the Hugo Feed Mill. Doors open for dinner ticket holders at 6:00pm.
Board Member
• Limited tickets will be available for purchase at the door.
Neil Fagerhaugh
Sponsorships and Donations
Board Member
We are seeking sponsorships and donations for our silent auction. Any sellable items, gift certificates and
George Lavallee
monetary donations are welcomed and greatly appreciated! As a contributor, your business name and/or
Board Member
your name will be highlighted on our event signage. Any event sponsorship of $200 or more will be
Mandy Ostendorf
recognized with an acknowledgement in The Citizen.
Board Member
If you would like to contribute, please complete the enclosed form and send it by March 7, 2019, to:
Cindy Petty
Hugo Good Neighbors Food Shelf
Board Member
Attn: Cindy Petty
Kevin Thielfoldt
PO Box 373
Board Member
Hugo, MN SS038
Thank you for your consideration and we greatly appreciate any support you are able to offer.
Sincerely,
P4
Cindy Petty, Fundraising Coordinator
Hugo Good Neighbors Food Shelf
The Hugo Good Neighbors Food Shelf is a 501c3 non-profit organization.
Contributions to which are tax deductible to the extent permitted by law.
Authorized by (
PON
HUGO
Good Neighbors
FOOD SHELF
PO Box 373 • HUGO, MN 55038 • 651-528-6224
WWW.HUGOFOODSHELF. ORG
Contributor Name/Company:
Mailing Address:
City:_ _ State: _ _ Zip:
Phone Number: Email Address:
Silent Auction Donation(s) valued at $
Item Description(s)
Dinner Tickets: $15.00 ea. x _ _ $
Tickets will be held at door with payment for them. Thank you
Monetary Donation $
Total Amount Enclosed S
Hugo Good Neighbors Food Shelf 501(c)3 Fed Tax ID# 24-4627293
(Sign
Date
*PLEASE COMPLETE THIS FORM AND SEND FLAT ITEMS TO:
HUGO GOOD NEIGHBORS FOOD SHELF, PO BOX 373, HUGO, MN 55038;
OR DELIVER ITEMS TO 15106 Francesca Ave N, Hugo, MN 55038 BY MARCH 7, 2019.
*IF A PICK UP FOR AN ITEM IS NEEDED, PLEASE CONTACT Cindy Petty 651-653-5202
*EVENT DATE IS MARCH 22, 2019 (SILENT AUCTION 7:00-8:OOPM).
THANK YOU FOR YOUR SUPPORT!
*PLEASE KEEP A COPY OF THIS RECEIPT FOR YOUR RECORDS*
HGNFS use onl . Date: Recei
M-3
IN�'RODL�CI�V�
Adult
March 29
6pm- 10:30pm
1W
A 1r
14
American Legion
Hugo Rental Hall
BLACKJACK * TEXAS HOLD'EM
* FOODIDRINKS
SILENT AUCTION * RAFFLE PRIZES
The Hugo & Oneka PTA is excited to host this new adult (21+) only fundraiser.
Please visit the link or scan the QR Code
a for all the fun and exciting details.
S
Tickets go on sale
February 1, 2019 at
https:ilbit.IM12Edj OKh
If you are interested in sponsoring a table or donating prizes please contact
Angela Thompson at 651-207-7392 or angela02l774@gmaii.com
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7:00pm Movie Night
7:00pm City Council
Meeting
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5:30pm Historical
Commission Event
6:30pm BOZA
7:00pm Planning
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5:00pm EDA Meets
7:00pm Parks
6:00pm HGNFS Pasta
7:00pm City Council
Meeting
Dinner (Hugo
American Legion)
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S:00pm Burger Night
6:30pm BOZA
6:00pm Game Night
(Hugo Legion)
(American Legion)
7:00pm Planning
Commisison
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Michele Lindau 1 2/28/2019 2:58 PM
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Mar 31
Apr 1
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11:00am Kidz'n Biz
7:00pm City Council
Meeting
(Oneka El)
7
8
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8:00am Spring Cleanup
5:30pm LBAE (Hugo
Oneka Room)
6:30pm BOZA
7:00pm Planning
Commission
14
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18
19
20
5:00pm EDA Meets
7:00pm Parks
7:00pm City Council
Meeting
21
22
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25
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27
5:00pm Burger Night
6:30pm BOZA
(Hugo Legion)
7:00pm Planning
Commisison
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May 1
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Michele Lindau 2 2/28/2019 2:58 PM