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HomeMy WebLinkAbout2019.03.04 CC Minutes CITY of Minutes HUGO CITY COUNCIL MEETING t: EST. 1906 HUGO CITY HALL •. • 00 14669 Fitzgerald Avenue North•Hugo,MN 55038 MONDAY,MARCH 4,2019- 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas (Via Skype), Klein, Miron, Weidt ABSENT: Petryk ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Minutes for the February 4, 2019, City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on February 4, 2019, as presented. All Aye. Motion carried. Minutes for the February 9, 2019, Legislative Town Hall Meeting Miron made motion, Klein seconded, to approve the minutes for the Legislative Town Hall Meeting held on February 9, 2019 as presented. All Ayes. Motion carried. Minutes for the February 12, 2019,HBA Business Breakfast Klein made motion, Miron seconded, to approve the minutes for the Hugo Area Business Association Business Breakfast and Mayor State of the City Address held on February 12, 2019, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Jerry Hromatka, President & CEO Northeast Youth & Family Services President and CEO Jerry Hromatka of the Northeast Youth& Family Services (NYFS) presented their annual report to Council. NYFS, located in White Bear Lake, has been providing counseling services to youth and families in the City of Hugo for at least the past 20 years. Jerry explained they serve all ages but mainly the youth. They operate on a 3.3 million budget and Hugo City Council Meeting Minutes for March 4,2019 Page 2 of 9 have three program areas: mental health, day treatment, and community services. About 75% of the budget goes to programs. He talked about their revenue sources which include contracts, fees, grants, and contributions. There is little control over decreasing contract revenue with non- profits so they have increased their fees for insured services and are working on doing a better job on contributions. One hundred fifty two households were served in 2018 costing $31,852. Current community trends are to not live in the moment, and they are dealing with a lot of trauma. They are also experiencing workforce shortages in the mental health field, and there is a need to prepare people for new work environments using new skills. Jerry stated their success was due to partnership with communities, school districts, and collaborating with other businesses and programs. He invited Council to the fundraising Leadership Lunch on May I" at Midland Hills and the Taste of Northeast on October 10th. He express appreciation for the $6,000 the City pays annually to the NYFS, and the Mayor thanked him for his presentation and their services. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Performance Review for Building Department Secretary Debi Close 3. Approve Lawful Gambling Exempt Permit for WBL Lacrosse Booster Club 4. Approve Mutual Aid Agreement between Washington County, MN and St. Croix County, WI Fire Departments 5. Approve Resolution Approving Easements for 130th Street Improvement Project 6. Approve Resolution for Submission of 2040 Comprehensive Plan to Met Council 7. Approve Resolutions for Oneka Place 2nd Addition Final Plat and Development Agreement 8. Approve Termination of Purchase Agreement with Cozzies for City Property 9. Approve Advertisement of Bids for 2019 Dust Control 10. Approve Hiring of Liz Finnegan as Senior Engineering Technician 11. Approve Resolution Authorizing Call of Outstanding 2007 G.O. Improvement Bonds 12. Approve Pay Request No. 1 from CB&I, LLC for Water Tower#4 Construction 13. Approve Purchase of 2007 Caterpillar Pneumatic Tire Compactor 14. Approve Appointment of Jason Palmquist as the Training Lieutenant on the Fire Department 15. Approve Resignation of Jim Roettger as the Safety Lieutenant on the Fire Department All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for March 4,2019 Page 3 of 9 Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For the past thirteen years, Debi performed customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Approve Lawful Gambling Exempt Permit for WBL Lacrosse Booster Club White Bear Lake High School Boys Lacrosse Booster Club had applied for a Lawful Gambling Exempt Permit to conduct Bingo at their fund raising event on April 14, 2019. The event will take place at the Hugo American Legion. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the WBL Lacrosse Booster Club for April 14, 2019. Approve Mutual Aid Agreement between Washington County,MN and St. Croix County, WI Fire Departments The Hugo Fire Department had requested Council approve the Mutual Aid Agreement with the Fire Departments of Washington County, MN and of St. Croix County, WI. This agreement would make equipment, personnel, and other resources available to political subdivisions from other political subdivisions during an emergency situation or for designated training activities. Adoption of the Consent Agenda approved the Mutual Aid Agreement inclusive of the Fire Departments of Washington County, MN and the Fire Departments of St. Croix County, WI. Approve Resolution Approving Easements for 130th Street Improvement Proiect As previously directed, staff had developed construction plans and specifications for the reconstruction of 130th Street from Highway 61 to Goodview Avenue. As part of the design, a roundabout was planned for 130th Street at Flay Avenue along with a pedestrian trail on the north side of 130th Street. Easement acquisition needs had been identified in the SE and SW quadrants of 130th Street and Flay Avenue to accommodate the construction of this roundabout. Staff had met with the property owners and Beaver Ponds Association representatives regarding the project, and they had agreed to the compensation values previously authorized by City Council. The roadway was proposed to be realigned at the east end of the project to align with Goodview Avenue perpendicularly creating easement needs in this location as well. Staff was previously authorized to offer the land owner $17,100 dollars for the associated acquisition. Staff had met with the land owner on numerous occasions and have negotiated a purchase price of$25,100. Adoption of the Consent Agenda approved RESOLUTION 2019-8 AUTHORIZING NEGOTIATIONS AND/OR EMINENT DOMAIN TO AQUIRE THE PROPERTY AREAS NEEDED FOR THE 130TH STEET IMPROVEMENT PROJECT. Approve Resolution for Submission of 2040 Comprehensive Plan to Met Council In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was completed in 2008. As part of the 2040 Comprehensive Plan update, the City had held several meetings with residents, Commissions, and Council to gather feedback and understand community priorities and what had changed since the last plan update. The City Council reviewed the Comprehensive Plan at a public hearing held on April 4, 2018. At that time, Hugo City Council Meeting Minutes for March 4,2019 Page 4 of 9 Council approved the 2040 Comprehensive Plan for distribution to affected jurisdictions and to the Metropolitan Council for preliminary review. There were several jurisdictions that commented on the plan, including the Met Council. Staff had made minor revisions to the plan per the comments that were received. The plan was ready for submittal to the Met Council for formal review and approval. Adoption of the Consent Agenda approved RESOLUTION 2019-9 AUTHORIZING SUBMITTAL OF THE COMPREHENSIVE PLAN TO THE METROPOLITAN COUNCIL. Approve Resolutions for Oneka Place 2nd Addition Final Plat and Development Agreement CPDC- Pratt-Oakwood, LLP, had requested approval of a final plat on parcels located north of Oneka Parkway and 159th Street. The site was currently vacant. The City Council approved the preliminary plat and PUD for Oneka Place at its May 21, 2018, meeting and a final plat for 54 lots on August 8, 2018. The final plat would replat 14 lots,which were proposed to be 55 feet wide, from the Oneka Place final plat to create 12 lots that were now proposed to be 65 feet wide. Staff had administratively processed the approval of a PUD modification to allow the change in lot size. The lots met the minimum lot standards and requirements outlined in the regulations for the Oneka Place PUD. Adoption of the Consent Agenda approved RESOLUTION 2019-10 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC—PRATT—OAKWOOD, LLP, ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF 159TH STREET FOR ONEKA PLACE 2nd ADDITION. Approve Termination of Purchase Agreement with Cozzies for City Property At its September 17, 2018, meeting, the City Council approved a purchase agreement with Chris Cosgrove, owner of Cozzies Tavern and Grill, for the City owned property along Highway 61. The project to develop the property into a restaurant did not move forward. Further, the purchase agreement expired on January 25, 2019. Staff had drafted a letter to Mr. Cosgrove providing notice of the termination. Adoption of the Consent Agenda approved the termination and directed staff to send the notice to Mr. Cosgrove. Approve Advertisement of Bids for 2019 Dust Control Staff had requested authorization from the City Council to advertise for bids for the City's 2019 gravel road dust control project. The City of Hugo currently applies dust control to approximately 28 miles of gravel roads located within its municipal boundaries. Following City Council approval, staff would advertise and solicit bids through the City newspaper and hold a bid opening in early April. This would be followed by the Council considering bids in April. The dust control/stabilization would be applied in two separate applications, once in mid-May and again in early to mid-August. Adoption of the Consent Agenda approved the advertisement for bids for the City's 2019 gravel road dust control project. Approve Hiring of Liz Finnegan as Senior Engineering Technician Hugo's Senior Engineering Technician Steve Duff had retired effective January 31, 2018. After being unsuccessful in hiring a replacement, Council approve the rehiring of Steve for a seasonal position at their April 16, 2018, meeting. Staff had advertised again for the position and received several applications. Adoption of the Consent Agenda approved the hiring of Liz Finnegan as the Hugo City Council Meeting Minutes for March 4,2019 Page 5 of 9 City's new Senior Engineering Technician effective March 11, 2019. Staff anticipated retaining Steve Duff in a part-time capacity as needed. Approve Resolution Authorizing Call of Outstanding 2007 G.O. Improvement Bonds In September 2007, the City issued $1,230,000 of G.O. Improvement Bonds to finance improvements on 129x' Street and Oakshore Park Subdivision. The bonds were issued for 15 years with interest rates ranging from 4.0% to 4.15%. Assessments were levied against benefitting properties to finance bond repayment. As of recent, the principal remaining on the bonds was $260,000. These bonds were now callable, and funds were available to pay off the issue. After factoring in the cost of redemption, the City would achieve a net present value benefit of$20,460. Since sufficient savings would be realized to proceed with the early retirement of these bonds, staff recommended Council approve a resolution authorizing the call of the outstanding G.O. Improvement Bonds of 2007 effective May 1, 2019. Adoption of the Consent Agenda approved RESOLUTION 2019-11 AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2007A. Approve Pay Request No. 1 from CB&I, LLC for Water Tower#4 Construction CB&I, LLC, had submitted Pay Request No. 1 for the construction of Water Tower No. 4. It is common for cities to pay the contractor for their overhead costs, engineering and preparation/delivery of submittals on this type of project before the construction work begins. Site activity would begin in March with piles being driven for the foundation. Once a firm schedule is known, an update would be placed on the City website. Adoption of the Consent Agenda approved Pay Voucher No. I for the Water Tower No. 4 project in the amount of $108,025.09. Approve Purchase of 2007 Caterpillar Pneumatic Tire Compactor During the Gravel Roads Workshop held on June 18, 2018, there was discussion on the importance of compacting the gravel roads in conjunction with the grading operations. Staff was directed to explore options in purchasing compaction equipment, and money was included for this in the 2019 budget. Staff had located a 2007 Caterpillar Pneumatic Tire Compactor at a cost of$36,500 through Ziegler Caterpillar located in Nevada. Staff was working to have the equipment inspected, and if satisfactory, a purchase would be negotiated and the equipment delivered to Ziegler Caterpillar in Columbus, MN. Purchase of this equipment would eliminate the need to rent similar equipment at an annual cost of$4,500. Adoption of the Consent Agenda approved the purchase of a 2007 Caterpillar Pneumatic Tire Compactor for the price of$36,500 from Ziegler Caterpillar. Approve Appointment of Jason Palmquist as the Training Lieutenant on the Fire Department Fire Chief Kevin Colvard had selected Jason Palmquist to be the new Training Lieutenant on the Hugo Fire Department. Adoption of the Consent Agenda approved the appointment of Jason Palmquist as the Training Lieutenant effective March I, 2019. Hugo City Council Meeting Minutes for March 4,2019 Page 6 of 9 Approve Resignation of Jim Roett2er as the Safety Lieutenant on the Fire Department Jim Roettger had requested to step down as Safety Lieutenant on the Fire Department. Jim would remain on the department as a Firefighter. Adoption of the Consent Agenda approved the resignation of Jim Roettger as the Safety Lieutenant on the Hugo Fire Department effective March 1, 2019. Public Hearing on Off Sale Intoxicating Liquor License for Sean Lindholm for Saver's Liquor and Approval of Tobacco License Sean Lindholm, 1C Cameo Lane, Lino Lakes, was purchasing Sager's Liquor at 14849 Forest Boulevard, and had applied for an Off Sale Intoxicating Liquor License and Tobacco License for the store. City Ordinance required a hearing to allow public comment on the granting of a liquor license. The applicant had paid the license and investigation fee, and nothing found in the preliminary background check would prohibit the issuance of a license. No license would become effective until it was approved by the Commission of Public Safety. The Mayor invited the new owner, Sean Lindholm, to introduce himself. Sean explained this was the first liquor store he would own, but his family owned restaurants. He stated he was currently negotiating a purchase agreement for Sager's. The Mayor opened the public hearing. After receiving no comment, the Mayor closed the public hearing. Klein made motion, Miron seconded, to approve the Off Sale Intoxicating Liquor License and Tobacco License for Sean Lindholm for Sager's Liquor, subject to receipt of proof of liquor liability insurance. All Ayes. Motion carried. Public Hearing on Off Sale 3.2% Liquor License for Knowlan's Super Market for Festival Foods Knowlan's Super Markets, Inc. had applied for an Off Sale 3.2% Liquor License to sell liquor at Festival Foods located at 14775 Victor Hugo Boulevard. City Ordinance required a hearing to allow public comment on the granting of a liquor license. The applicant had provided a certificate of liability insurance,paid the license and investigation fee, and nothing found in the preliminary background check would prohibit the issuance of a license. After approval of a 3.2% Liquor License by Council, certification would be sent to the state. The Mayor opened the public hearing. After receiving no comments, the Mayor closed the public hearing. Miron made motion, Klein seconded, to approve the 3.2% Liquor License for Festival Foods. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 4,2019 Page 7 of 9 Public Hearing on Vacation of Easement for Oneka Place Community Development Director Rachel Juba explained the applicant was requesting a vacation of the existing drainage and utility easement located over Outlot H and all lots contained in Block 5, Oneka Place. Outlot H and the lots would be replatted for the development of Oneka Place 2nd Addition. New drainage and utility easements would be placed on the lots at the time the final plat is recorded. She stated that staff was comfortable with the applicant's requests to vacate these easements and recommend Council hold the public hearing and approve the notice to vacate the drainage and utility easements. The Mayor opened the public hearing. After receiving no comments, the Mayor closed the public hearing. Klein made motion, Miron seconded,to approve the notice to vacate the drainage and utility easements located over Outlot H and all lots contained in Block 5, Oneka Place. All Ayes. Motion carried. Approve Plans and Specifications for the 130th Street Improvement Proiect and Authorize Advertisement for Bids Mark Erichson explained the plans and specifications for the 130th Street Improvement project had been prepared as previously directed by City Council. The project would extend from Highway 61 east to Goodview Avenue and consists of full reconstruction of the roadway with a roundabout at Flay Avenue and an eight foot trail along the north side of 130th Street. Easements from necessary property owners had been agreed upon. The bid opening would be scheduled for April 30, 2019, at 10:00 a.m. with consideration of award anticipated to occur at the May 7, 2019 City Council meeting. Miron made motion, Klein seconded, to approve RESOLUTION 2019-12 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE ONEKA LAKE BOULEVARD AND HARROW AVENUE STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Discussion on Proposed Code Amendments for Residential Facilities Community Development Director Rachel Juba explained there were possible inconsistencies between the State Statute and Hugo City Code in regard to residential facilities, such as the definition and zoning provisions. It was in staff s opinion that the ordinance should be updated to ensure compliance with State Statute. She recommended the City Council authorize staff to have discussions with the Ordinance Review Committee (ORC) on amendments to the City Code in regards to residential facilities to become compliant with State Statute. Hugo City Council Meeting Minutes for March 4,2019 Page 8 of 9 Miron made motion, Klein seconded, to direct staff to bring the ordinance on residential facilities to the ordinance review committee. All Ayes. Motion carried. Update on the Yellow Ribbon Network Council Members Haas and Klein updated the Council on the activities of the Yellow Ribbon Network to date. There were 146 burger meals served at the last Burger Night sponsored by the Bald Eagle Sportsman's Club. March's sponsors will be the Arcand Family/Oneka Ridge Golf Course. In the month of February, the YRN helped a family with plumbing problems and a family that needed appliance repair. The network worked with the White Bear Lake Auxiliary to help a Gold Star widow, and they assisted a mother who needed to leave an abusive situation. Haas thanked JDog Junk Removal for helping furnish the home. They partnered with Good Shepherds to provide postage for care packages and assisted in supporting an airman who needed a new furnace. They received several"thank you"notes for care packages and donations provided by Centennial Hockey, Xcel Energy, Hugo Legion, and other anonymous donators. "Those Were The Days" Historical Commission Event on Thursday, March 14, 2019 City Administrator Bryan Bear announced the Hugo Historical Commission will hold another "Those Were the Days" event on March 14, 2019, from 5:30— 8 p.m. A similar event was held in October 2018. The Commission will have collected items on display and invited the public to bring in albums, photo, documents or any other artifacts in. The event will be held in the Oneka Room, and the Council is invited to attend. Hugo Good Neighbors Food Shelf Pasta Dinner on Friday,March 22, 2019 City Administrator Bryan Bear informed Council the Hugo Good Neighbors Food Shelf will hold their 8a'Annual Pasta Dinner on Friday, March 22, 2019, from 6-9 p.m. at the Hugo American Legion. This is a fundraiser to help feed over 175 families per month in the Hugo, Centerville, Lino Lakes, and White Bear Lake Area. Miron made motion, Klein seconded, to schedule a meeting to attend the Hugo Good Neighbors Food Shelf Pasta Dinner on Friday, March 22, 2019. All Ayes. Motion carried. Hugo and Oneka PTA Adult Game Night on Friday, March 29, 2019 City Administrator Bryan Bear informed Council the Hugo Elementary and Oneka Elementary School PTA was hosting a Game Night for adults 21 years and older. This event will take place on March 29, 2019, from 6-10:30 p.m. at the Hugo American Legion. Klein made motion, Miron seconded, to schedule a meeting to attend Game Night on Friday, March 29, 2019. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 4,2019 Page 9 of 9 Cleanup Days on Saturday,April 13 and October 12, 2019 City Administrator Bryan Bear announced Cleanup Days will be held on Saturday, April 13 and October 12, 2019, for the spring and fall cleanup dates. As in the past, the event will take place at the Public Works Building from 8 a.m. to noon. Adiournment Klein made motion, Miron seconded, to adjourn at 7:53 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk