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HomeMy WebLinkAbout2019.04.01 CC Minutes �-� CITY OF Minutes HUGO CITY COUNCIL MEETING -- .� EST. 1906 HUGO CITY HALL ro 'WW oacro6ri � ��r��aasav �r�uorrtrm• Hugo,MIN ass MONDAY,APRIL 1, 2019 —7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approval of the Minutes for the March 18, 2019, City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on March 18, 2019, as presented. All Ayes. Motion carried. Approval of the Minutes for the March 22, 2019, HGNFS Pasta Dinner Miron made motion, Petryk seconded, to approve the minutes for the Hugo Good Neighbor Food Shelf Pasta Dinner held on March 22, 2019, as presented. All Ayes. Motion carried. Approval of the Minutes for the March 24, 2019, Joe Marier 100th Birthday Celebration Petryk made motion, Klein seconded, to approve the minute for the 100 birthday celebration for Joe Marier on March 24, 2019, as presented. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Klein made motion, Miron seconded, to approve the following Consent Agenda: 1. Approval of Claims Hugo City Council Meeting Minutes for April 1,2019 Page 2 of 7 2. Approve Amendments to Personnel Policy to Include Drug and Alcohol Testing Policy 3. Approve Special Event Permit for Oneka Elementary 5K Color Run 4. Approve Cost-Share Agreement with RCWD for Waters Edge Stormwater Reuse Phase II 5. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System 6. Approve Sale of 2006 Chevy 1500 Building Department Truck 7. Approve Sale of 1985 Ford 8000 Sewer Cleaning Truck 8. Approve Purchase of Ford F-150 Extra Cab Pickup Truck Al Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Amendments to Personnel Policy to Include Drug and Alcohol Testing Policy In response to regulations issued by the United States Department of Transportation (DOT), staff had drafted a policy on drug and alcohol testing for commercial drivers. This policy would apply to employees who hold CDLs (Commercial Drivers Licenses) for the purpose of carrying out "safety-sensitive duties"using City vehicles. This policy does not pertain to firefighters. The Drug and Alcohol Testing for Commercial Drivers Policy would require CDL holders to be part of a pool of drivers that will be subject to unannounced alcohol and controlled substance testing on a random selection basis. In addition to approval of the Drug and Alcohol Testing Policy, staff requested Council approve moving certain items from the Motor Vehicle Policy to the general Personnel Policy and eliminating the rest of that policy that does not apply. Adoption of the Consent Agenda approved the Drug and Alcohol Testing Policy for Commercial Drivers, elimination of the Motor Vehicle Safety Policy, and revisions to the Personnel Policy. Approve Special Event Permit for Oneka Elementary 5K Color Run The Oneka Elementary School had requested a Special Event Permit for their annual 5K Color Run on Saturday, May 4, 2019. This event required a Special Event Permit approved by Council because it is expected to draw approximately 800 runners and will include the use of City streets and sidewalks. This run will take place along Oneka Parkway between Oneka Elementary and Frenchman Road. The event had been held for the past three years with no impacts to the health, safety, and welfare of residents or participants. Adoption of the Consent Agenda approved the Special Event Permit for the Color Fun Run subject to the conditions in the staff memo. Approve Cost-Share Agreement with RCWD for Waters Edge Stormwater Reuse Phase II Construction of the I"Phase of the Water's Edge stormwater reuse system was completed and put into service in July of 2018. During the first partial year the system was operating, the Water's Edge community was able to reduce their potable water consumption by 4.14 million gallons of water. Moving forward with the City's goals to reduce their impact to the regions groundwater Hugo City Council Meeting Minutes for April 1,2019 Page 3 of 7 and surface water resources, the City applied for the RCWD Urban Stormwater Remediation Cost-Share Program and BWSR Watershed-Based Funding Pilot Program to help fund the Water's Edge Stormwater Reuse Phase 2 project. In the spring of 2019, RCWD awarded $185,760 (BWSR WBFPP - $78,760 & RCWD USWR -$107,000)to fund the expansion of the existing Water's Edge stormwater reuse system. The total project cost was anticipated to be approximately $300,000, with the balance being paid from the stormwater utility fund and ultimately reimbursed over time through negotiation of an agreement with the Homeowners Association. Phase 2 of this project will expand the existing stormwater reuse irrigation system to service an additional 533 residential units as well as the northern extents of Oneka Parkway's boulevards and medians, resulting in improved surface water quality due to the removal of nutrients from the stormwater system and decrease ground water demand. The average annual irrigation use for the entire Water's Edge community is approximately 25.5 million gallons and this project expansion will help reduce potable water use by an additional 12.5 million gallons annually. Adoption of the Consent Agenda approved the Rice Creek Watershed District Cost Share Agreement. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System Per State Aid Rules, a City is allowed to add and/or remove mileage annually, provided it meets necessary criteria. In an effort to maximize the construction needs of Hugo's MSAS system and with the goal of strategically using the annual available allotment of State Aid funds to the City, staff recommended modifications to the system. Adoption of the Consent Agenda approved RESOLUTION NO. 2019 —14 DECLARING APPROVAL OF MODIFICATIONS TO THE MUNICIPAL STATE AID STREET SYSTEM FOR THE CITY OF HUGO, MINNESOTA. Approve Sale of 2006 Chevy 1500 Building Department Truck In 2017, Council gave authorization to advertise the sale of a retired Building Department truck (4113-06)using a sealed bid format. The truck was advertised and bids were received. Of the bids received, none produced a reasonable value for staff to recommend a sale. Public Works staff had requested authorization to sell the truck using an online auction format. Adoption of the Consent Agenda approved the sale of the 2006 Chevrolet 1500 through the online auction. Approve Sale of 1985 Ford 8000 Sewer Cleaning Truck In 2018, the City Council authorized the purchase of a used Vactor sewer cleaning truck. The Public Works Department had been using the recently purchased Vactor truck and wanted to put up for auction the retired 1985 Ford 8000 sewer cleaning truck. Public Works staff requested to utilize an online auction service to facilitate the sale of this truck. Adoption of the Consent Agenda approved the sale of the 1985 Ford 8008 sewer cleaning truck through the online auction. Approve Purchase of Ford F-150 Extra Cab Pickup Truck Over the past couple years, the City's Public Works Department had added two new staff positions. With the additional staff, the department was in need of an additional pickup truck. Staff had received a quote from Midway Ford for the purchase of a 2019 F-150 priced Hugo City Council Meeting Minutes for April 1,2019 Page 4 of 7 accordingly with the State of Minnesota Cooperative Purchasing Venture for a price of $30,629.92 plus tax and licensing. Public Works staff had reviewed this purchase with Finance Director, Ron Otkin. Adoption of the Consent Agenda approved the purchase of the 3/4 ton Chevrolet through the State of Minnesota Cooperative Purchasing Venture for a price of $30,629.92 plus tax and licensing. Authorize Preparation of Plans and Specifications for the Elmcrest Avenue and Cedar Street Improvement Protect At its March 18, 2019, meeting, Council approved the Joint Powers Agreement(JPA) with the City of Lino Lakes to complete roadway improvements on 24 h Avenue/Elmcrest Avenue from Tart Lake Road to the south a distance of 2,300 feet, and East Cedar Street from Otter Lake Road to the east a distance of 2,600 feet. City Engineer Mark Erichson explained the JPA defined that the East Cedar Street improvements were the financial responsibility of the City of Lino Lakes, and the 24 h Avenue/Elmcrest Avenue improvements would be the financial responsibility of the City of Hugo. The final project costs to each community would be based on the percentage of construction and engineering costs as outlined in the JPA. The Elmcrest Avenue total estimated project cost was $295,000, and funding for the project was proposed through the street improvement fund. Erichson reviewed the time line stating they will be soliciting bids and expect to award the contract in July. Miron made motion, Petryk seconded to approve RESOLUTION 2019-15 AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE EAST CEDAR STREET & 24TH AVENUE/ELMCREST AVENUE NORTH IMPROVEMENT PROJECT. All Ayes. Motion carried. Discussion on Proposed Legislation Rmardin2 Rice Creek Watershed District Spending Representative Peter Fischer and Senator Karin Housley had authored bills at the request of Rice Creek Watershed District Manager John Waller. City Administrator Bryan Bear explained that these were identical bill that would require a minimum of 90 percent of the money collected in Washington County through special assessments and ad valorem taxes be spent on projects in Washington County. He noted that Washington County had provided a letter in support of the bills, and the RCWD Board recently passed a resolution opposing it. In attendance at the meeting were RCWD Board Members Steve Wagamon, Mike Bradley, Pat Preiner, and John Waller. Preiner stated that the board knew nothing about these bills, so it was a surprise to them. If it does pass, they would need to restructure their funding, and she did not think that was a good idea. She said they may not be able to use ad valorem funding and projects needing money would not be done. She asked the Council to not support it. Mike Bradley stated that, instead of looking at a project, they would need to look at the location, and water quality projects are ad valorem because they affect everyone. He said it was not a well thought out bill. Hugo City Council Meeting Minutes for April 1,2019 Page 5 of 7 John Waller began by thanking previous mayors and councils that worked to restore ditch infrastructure. He stated that as drainage authority, the RCWD had done special taxing districts and this legislation would treat the County as a taxing district. They would still be able to use ad valorem tax money for some projects, but the legislation would provide a steady floor of money. Maintenance on drainage systems had been deferred for the past forty years, and if not for previous councils, they would not be working on Ditch Number 3. The legislation would make for more accountability, transparency, objectivity, and impartiality. Waller talked about changes that had been made since he has been on the board, and he talked about some of the work that still needed to be done on some ditches. He acknowledged there has been a tremendous change in spending money lately but not if you look back 30-40 years. He asked for Council to support the legislation. Weidt said he could see the argument from both sides. He compared it to Hugo's Council districts and questioned how projects would get done if money raised from each district had to stay in that district. He acknowledged the relationship with RCWD has improved greatly thanks to Waller. He pointed out that earlier this evening, a grant was approved from the watershed district for a water reuse project. RCWD is also doing a ditch project, so Hugo is receiving money. Weidt stated that the district needed to make decisions as a group and not be limited as to where the money can be spent. Klein talked about water quality issues related to water coming out of jurisdictions that are controlled by others. He felt it was important to keep projects consolidated and support programs that produce quality water. He stated cost sharing has improved, and they are moving forward. Hugo has been recognized as a leader and should continue forward with that in mind. Klein said he would have difficult time supporting the legislation. Miron agreed and said he appreciated Manager Waller's history and longevity with the district, and he recognized that things have not always been as balanced as they are now. Regardless what happens in the legislature, he said it was important to get continued reporting from the District and information about taxes that are collected and spent, and to make sure the current trend continues. He said he realized the district is more than one county and one city, and the projects help all. Miron said the board has done a great job of supporting Hugo, and he wanted that to continue. Petryk said she agreed with everything said, and the important thing was that they are moving forward. She stated there have been issues in the past, but people now realize that the RCWD is the City's partner, and they have been extremely supportive. She said she agreed on transparency to show that people are being treated fairly and do see a return on the money they are putting in. She stated that things have changed over the past four years, and she would like to move forward instead of backward. She was not in support of the bills. Klein made motion, Petryk seconded, to draft a letter opposing the house and senate bills. Ayes: Becky, Klein Nays: Weidt, Miron Motion failed. Hugo City Council Meeting Minutes for April 1,2019 Page 6 of 7 Update on Yellow Ribbon Network Council Member Klein updated Council on the activities of the Yellow Ribbon Network to date. Oneka Ridge Golf Course hosted March Burger Night and sold 239 burgers. Klein thanked the Legion on behalf of the YRN for all their years of support and the positive impact they have on the community. The next Burger Night is April 24, 2019. Kidz n' Biz on Saturday, April 6, 2019 City Administrator Bryan Bear reminded Council a meeting had been scheduled to attend the annual Kidz `n Biz festival on Saturday, April 6, 2019, at the Oneka Elementary School from 11 a.m. —2 p.m. Local Board of Appeals and Equalization on Thursday, April 11, 2019 City Administrator Bryan Bear reminded Council they were scheduled to meet as the Local Board of Appeals and Equalization on Thursday, April 11, 2019, in the Oneka Room from 5:30 —7:00 p.m. Reschedule the Short Line Railroad Open House City Administrator Bryan Bear informed Council the Short Line Railroad Open House scheduled for Friday, April 12'h was being rescheduled to Wednesday, April 171h due to legislative activities. Klein made motion, Petryk seconded to reschedule the Short Line Railroad Open House to Wednesday, April 17, 2019, at 10:30 a.m. All Ayes. Motion carried. Habitat for Humanity Dedication on Saturday,April 13, 2019 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Homes for Habitat dedication ceremony on Saturday, April 13, 2019. The event will take place at 14954 Generation Avenue N. at 10 a.m. Schedule Hugo Fire Department Live Burn on Saturday, May 4, 2019 City Administrator Bryan Bear informed Council the Hugo Fire Department would be conducting a live burn at a house they had acquired at 13040 Ingersoll Avenue and had invited the Council to attend. The burn would take place on Saturday, May 4, 2019, beginning at 8:00 a.m. Miron made motion, Klein seconded, to schedule a meeting to attend the live burn on Saturday, May 4, 2019 beginning at 8 a.m. Hugo City Council Meeting Minutes for April 1,2019 Page 7 of 7 All Ayes. Motion carried. Schedule 2019 LMC Annual Conference on June 26-28, 2019 City Administrator Bryan Bear reminded Council the League of Minnesota Cities will hold their Annual Conference in Duluth on June 26-28, 2019. Weidt made motion, Klein seconded to schedule a meeting to attend the LMC Annual Conference on June 26-28, 2019, in Duluth. All Ayes. Motion carried. Adiournment Klein made motion, Miron seconded, to adjourn at 7:41 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk