The URL can be used to link to this page

Home My WebLink About2019.05.06 CC Packets14669 Fitzgerald Avenue North • Hugo, MN 55038 A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE AGENDA HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, MAY 6, 2019 — 7 P.M. D. MOMENT OF SILENCE FOR SERGEANT JOE BERGERON E. APPROVAL OF MINUTES 1. April 11, 2019 LBAE Meeting 2. April 13, 2019 Homes for Habitat Dedication 3. April 15, 2019 City Council Meeting 4. April 17, 2019 Railroad Open House 5. April 23, 2019 Hugo Legion VIP Dinner 6. April 25, 2019 East Metro Water Workshop F. APPROVAL OF AGENDA G. APPOINTMENTS/PRESENTATIONS 1. Donation to Yellow Ribbon Network — Bayport Gambling Manager Kelly Green 2. Presentation of Commissioners Award - Commissioner Miron 3. Sheriff Department Annual Report — Sheriff Dan Starry 4. Good Neighbor Days — Lions Members Dan Balthazor H. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Parks Planner Shayla Denaway 3. Approve Renewal of 2 a.m. License for the Blue Heron Grill 4. Approve Renewal of 2 a.m. License for Sal's Angus Grill 5. Approve Hiring of Public Works Seasonal Employees 6. Approve Temporary On -sale Liquor License for the Lions Club for Good Neighbor Days 7. Approve Off -Site Gambling Permit for Hugo Legion for Good Neighbor Days Bingo 8. Approve Resolution for Planned Unit Development (PUD) Amendment for Adelaide Landing 9. Approve Resolution for Board of Trustees Request for Increase in Lump -Sum Pension 10. Accept Donation from the Bayport American Legion to the Hugo Fire Department 11. Accept Donation from the Hugo American Legion to the Hugo Fire Department I. AWARD OF BID 1. 130th Street Roundabout Improvement Project 2. Approve Award of Bid for 2019 Dust Control Project J. UNFINISHED BUSINESS 1. Update on Gravel Roads K. NEW BUSINESS 1. Discussion on "No Parking" Resolution for Rosemary Way L. VISITOR PRESENTATIONS 1. No visitor presentations scheduled M. COUNCIL PRESENTATIONS 1. Update on the Yellow Ribbon Network N. ADMINISTRATIVE PRESENTATIONS 1. Schedule Annual Performance Review for City Administrator Bryan Bear 2. Community Parks Funding Workshop on Monday, May 13, 2019 3. 130th Street Neighborhood Meeting on Tuesday, May 14, 2019 4. Law Enforcement Memorial Day on Wednesday, May 15, 2019 5. Fire Department Waffle Breakfast and Ladder Truck Ribbon Cutting on Saturday, May 18, 2019 6. Celebration of Waters Edge Stormwater Reuse Project on Wednesday, May 22, 2019 7. Schedule Workshop with Victor Gardens North Village HOA for Monday, June 24, 2019 O. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MAY 6, 2019 DA Moment of Silence for Sergeant Joe Bergeron The Mayor will call for a moment of silence to remember Hugo resident and Maplewood Police Sergeant Joe Bergeron who was killed in the line of duty nine years ago while responding to a carj acking. EA Minutes for the April 11, 2019, Local Board of Appeals and Equalization F.2 Minutes for the April 13, 2019, Homes for Habitat Dedication E.3 Minutes for the April 15, 2019, City Council Meeting EA Minutes for the April 17, 2019, Railroad Open House E.5 Minutes for the April 23, 2019, Hugo Legion VIP Dinner E.6 Minutes for the April 25, 2019, East Metro Water Workshop Staff recommends Council approve the above minutes as presented. G.1 Donation to Yellow Ribbon Network — Bayport Gambling Manager Kelly Green The Bayport American Legion conducts gambling at Sal's Angus Grill. Bayport Legion Gambling Manager Kelly Green will present a donation to the Hugo Yellow Ribbon Network. G.2 Presentation of Commissioners Award - Commissioner Miron Washington County Commissioner Fran Miron will present the Commissioners Award to Council Member Beck Petryk for her work on the Transportation Advisory Board on behalf of Washington County. G.3 Sheriff Department Annual Report — Sheriff Dan Starry Sheriff Dan Starry will present to Council the Sheriff's Department's Annual Report for 2018. GA Good Neighbor Days — Lions Members Dan Balthazor The Hugo Good Neighbor Days Festival will be held Thursday, June 6th - Sunday, June 9th in Lions Park. The Hugo Lions Club will run the event similar to past years to include a parade, music, food, beer garden, petting zoo, carnival rides, and fireworks. Lions Dan Balthazor will be in attendance to answer any questions the Council may have and will request the Council co- sponsor the event by waiving the Special Event Permit fee and providing police services for the event, as in the past. H.1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. H.2 Approve Annual Performance Review for Parks Planner Shayla Denaway Shayla Denaway was hired on May 11, 2009, as the Economic Development/Parks Intern. On May 3, 2010, Council approved promoting Shayla as the new Parks Planner. Public Works Director Scott Anderson recommends approval of the annual performance review for Parks Planner Shayla Denaway H.3 Approve Renewal of 2 a.m. License for the Blue Heron Grill Since May 2010, the Blue Heron Grill has held a license that permits the establishment to stay open until 2 a.m. This license is renewed annually with approval by the City Council. Staff recommends Council approve the renewal of the 2 a.m. license for the Blue Heron Grill. HA Approve Renewal of 2 a.m. License for Sal's Angus Grill Since May 2010, Sal's Angus Grill has held a license that permits the establishment to stay open until 2 a.m. This license is renewed annually with approval by the City Council. Staff recommends Council approve the renewal of the 2 a.m. license for Sal's Angus Grill. H.5 Approve Hiring of Public Works Seasonal Employees In the 2019 General Fund Budget, Council approved funding for six seasonal employee positions. Staff has spoken to several employees from last year who would like to return again this year. One of the positions is filled by two employees each working part time. Therefore, a total of seven employees are needed to fill the six seasonal positions. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general public works maintenance. Staff recommends Council approve the hire/re-hire of seasonal employees Jack Menne, Roland Guareschi, Marty Schwartz, Frank Weiss, Daniel Flaherty, Paxton Zirpel, and Zachary Kenoyer for the public works department. H.6 Approve Temporary On -sale Liquor License for the Lions Club for Good Neighbor Days The Hugo Lions Club has applied for a temporary on -sale liquor license to serve beer and Bloody Marys at the Hugo Good Neighbor Days festival June 6-9, 2019. Staff recommends Council approve the temporary on -sale liquor license for Good Neighbor Days. H.7 Approve Off -Site Gambling Permit for Hugo Legion for Good Neighbor Days Bingo The Hugo American Legion has applied for an Off -Site Gambling Permit to conduct Bingo at Hugo Good Neighbor days on June 6-9, 2019, at Lions Park. Staff recommends Council approve the Off -Site Gambling Permit for Good Neighbor Days. H.8 Approve Resolution for Planned Unit Development (PUD) Amendment for Adelaide Landing OP5 Adelaide (Excelsior Group) is requesting approval of a PUD Amendment to change the 70- foot wide single family lots to 65-foot wide single family lots. With the proposed PUD amendment and the previous PUD modifications, their total proposed lots would be 324, where 319 was approved with the original PUD request. The PUD amendment is consistent with the City's Comprehensive Plan and the approved Adelaide Landing PUD. The Planning Commission agreed that the proposed amendment was reasonable and it would not noticeably change the overall plan for the PUD. The Planning Commission unanimously recommended approval of the PUD amendment for OP5 Adelaide (Excelsior Group) for the development to be known as "Adelaide Landing", subject to the conditions listed in the resolutions. Staff recommends Council approve the Resolution approving the PUD amendment. H.9 Approve Resolution for Board of Trustees Request for Increase in Lump -Sum Pension The Board of Trustees for the Hugo Firefighter's Relief Association has formally requested City Council ratification of an increase of $100 per year of service in their lump -sum pension benefit. The Finance Department had reviewed this request and found it to be financially feasible and consistent with the Pension Fiscal Policy adopted in April, 2012. The Finance Department recommends the City Council ratify the Board of Trustees' request for a $100 increase in their lump -sum pension benefit and corresponding change to their by-laws. H.10 Accept Donation from the Bayport American Legion to the Hugo Fire Department The Bayport American Legion conducts gambling at Sal's Angus Grill and has donated $5,000 to Hugo Fire Department. The Gambling Control Board requires approval of contributions to a unit of government. Staff recommends Council approve the donation from the Bayport American Legion of $5,000 to the Hugo Fire Department. H.11 Accept Donation from the Hugo American Legion to the Hugo Fire Department The Hugo American Legion and has donated $200 to Hugo Fire Department from its gambling proceeds. The Gambling Control Board requires approval of contributions to a unit of government. Staff recommends Council approve the donation from the Hugo American Legion of $200 to the Hugo Fire Department. I.1 130th Street Roundabout Improvement Project Bids for the 130th Street Improvement Project were received on April 30, 2019. A total of four bids were received with bids ranging from $2,650,716.57 to $3,188,066.71. The engineers estimate was $2,814,416.00. The low bidder is Dresel Contracting, Inc. who staff is familiar with and have had great success with on past projects. Staff is recommending the City Council consider these bids and approve the resolution awarding the contract in the amount of $2,650,716.57 to Dresel Contracting, Inc. based on the results of the bids received. I.2 Approve Award of Bid for 2019 Dust Control Protect Public Works Director, Scott Anderson, will provide the Council with the results of the bid opening for the Gravel Roads Dust Control project. J.1 Update on Gravel Roads For a number of years, Hugo has had performance issues with a number of its gravel roads. In 2018, the City Council authorized further evaluation of these gravel roads and a number of work sessions followed. The results of the information gathering and work sessions was to reclaim the gravel roads (mix the layers of existing gravel within the road structure), yielding a better gradation of material. Ingersoll Ave, 175th Street, Inwood Ave, and 180th Street (1.67 miles) were completed in 2018, and are now performing very well. Staff is recommending that the City completed the remaining 5.5 miles of problematic gravel roadways in 2019 at an estimated cost of $40,000. K.1 Discussion on "No Parking" Resolution for Rosemary Way At the April 15th City Council meeting, Council considered the Site Plan and Conditional Use Permit for the Rosemary Apartments. During the discussion, a comment regarding parking on Rosemary Way had come up from an individual in the audience. Rosemary Way is currently designed as a 32-ft wide roadway and is part of our State Aid Roadway system. Currently, there are not any parking restrictions along Rosemary Way. A number of options exist such as leaving the roadway with no parking restrictions, restrict parking on only one side, and restrict parking on both sides. Rosemary Way is a state aid roadway: however, the width doesn't meet their requirements for parking on both sides of the roadway and the long-term plan for Rosemary Way (as identified in the Comprehensive Plan), would not include parking along Rosemary Way. For that reason, staff recommends approving the attached no parking resolution and posting Rosemary Way as no parking. L.1 Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. N.1 Schedule Annual Performance Review for City Administrator Bryan Bear Bryan Bear has been employed with the City since May 3, 2004. Bryan served as the Community Development Director until being appointed the City Administrator on November, 7, 2011. Staff requests Council schedule the annual performance review for City Administrator Bryan Bear. N.2 Community Parks Funding Workshop on Mondav, May 13, 2019 Council has scheduled a workshop for Monday, May 13, 2019, to evaluate options for funding of improvements to community parks such as Lions Park, Irish Avenue Park, and Clearwater Creek Preserve Park. The workshop will be held in the City Hall Council Chambers at 7 p.m. N.3 130tl Street Neighborhood Meeting on Tuesday, May 14, 2019 A meeting with residents in the 130th Street neighborhood has been scheduled for Tuesday, May 14, 2019, to discuss the roundabout and street improvements. The meeting will be held in the Council chambers at City Hall from 7-8 p.m. Staff recommends Council schedule this as a meeting if they choose to attend. NA Law Enforcement Memorial Day on Wednesday, May 15, 2019 The Council has scheduled a meeting to attend the Law Enforcement Memorial Day service at the Historic Courthouse in Stillwater at noon on May 15, 2019. This event is hosted by the Washington County Sheriff's Office to honor Peace Officers and Correction Officers who have fallen in the line of duty. N.5 Fire Department Waffle Breakfast and Ladder Truck Ribbon Cutting on Saturday, May 18, 2019 The Council has scheduled a meeting to attend the Hugo Fire Department's first Waffle Breakfast on Saturday, May 18, 2019, from 8:30 — 11:30 a.m. at the Hugo Fire Station. A Ribbon Cutting for the new ladder truck will take place following the breakfast between noon and 12:30 p.m. N.6 Celebration of Waters Edge Stormwater Reuse Proiect on Wednesday, May 22, 2019 The Waters Edge Homeowner Association would like to celebrate the second season of their stormwater reuse project and hold a ceremonial "Flip the Switch" event to turn on their irrigation system and promote Phase II of the project. It has been suggested the event be held on Wednesday, May 22, 2019, at 3:30 p.m. Staff recommends Council schedule this as a meeting or suggest a different date/time that would work best. N.7 Schedule Workshop with Victor Gardens North Village HOA for Monday, June 24, 2019 At its April 15, 2019, meeting, Council directed staff to schedule a meeting with the Victor Gardens North Village HOA to discuss issues raised at the meeting including the roundabout, traffic, and parks. Staff recommends Council schedule a meeting for Monday, June 24, 2019, at 7 p.m. O. Adiournment � CITY OF Minutes HIrGO F HUGO CITY COUNCIL MEETING EST. 1906 LOCAL BOARD OF APPEALS AND EQUALIZATION •THURSDAY�,APRIL 11, 2019 14669 Fitzgerald Avenue North • Hugo, WIN 55038 5.30- /f '00 P.M. Mayor Weidt called the meeting to order at 5:30 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt STAFF PRESENT: City Administrator Bryan Bear, Community Development Assistant Emily Weber, City Clerk Michele Lindau The Hugo City Council met as the Board of Appeals and Equalization to hear from property owners for the purpose of reviewing and correcting the assessment of real estate for the year 2020. Five property owners appeared before the board. The board was also presented with eight maintenance changes from the County. Miron made motion, Klein seconded, to approve all maintenance changes recommended by the County. All Ayes. Motion carried. Miron made motion, Petryk seconded, to approve no change on the Fakler property. All Ayes. Motion carried. Miron made motion, Klein seconded, to approve no change on the Mooney property. All Ayes. Motion carried. Haas made motion, Klein seconded, to approve no change on the Thayer property. All Ayes. Motion carried. Klein made motion, Miron seconded, to make no change on the Arcand property. All Ayes. Motion carried. Klein made motion, Miron seconded, to adjourn at 7 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk 0C 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Haas, Klein, Petryk, Weidt ABSENT: Miron Minutes HUGO CITY COUNCIL MEETING HOMES FOR HABITAT DEDICATION SATURDAY, APRIL 13, 2019 10 A.M. The Hugo City Council attended the home dedication ceremony celebrating the newest habitat for Humanity homeowners. The celebration was held at 14954 Generation Avenue North. Respectfully Submitted, Michele Lindau City Clerk CITY OF F EST. 1906 •. 00 14669 Fitzgerald Avenue North • Hugo, MN 55038 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, APRIL 15, 2019 — 7 P.M. ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approval of the Minutes for the March 29, 2019, PTA Game Night Klein made motion, Miron seconded, to approve the minutes for the Hugo and Oneka Elementary Schools PTA Game night on March 29, 2019, as presented. All Ayes. Motion carried. Approval of the Minutes for the April 1, 2019, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for Hugo City Council meeting on April 1, 2019, as presented. All Ayes. Motion carried. Approval of the Minutes for the April 6, 2019, Kidz `n Biz Klein made motion, Petryk seconded, to approve the minutes for Annual Kidz `n Biz Festival on April 6, 2019, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended by removing the presentation by Commissioner Miron and adding acknowledgment of National Public Safety Telecommunications Week. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 15, 2019 Page 2 of 10 Presentation of Certificates of Appreciation to Forest Lake High School Students Council Member Haas presented Certificates of Appreciation to Forest Lake High School Students Tayler Williamson and Mikayla Whitehill for their volunteer efforts supporting the Yellow Ribbon Network. Tayler and Mikayla organized a packing event at the Forest Lake High School. They collected coffee and money for postage. He shared a "thank you" note from one of the units who received a care package. Approval of the Consent Agenda Klein made motion, Petrky seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Scope of Work for Public Works Facilities Study 3. Approve Special Event Permit for New Life Church Summer and Fall Events 4. Approve Extension of Site Plan and Variances for Multifeeder Technology in the Bald Eagle Industrial Park 5. Approve Matt Drew as Safety Lieutenant on the Hugo Fire Department 6. Approve Lawful Gambling Exempt Permit for MSOLE at the Hugo Legion on June 9, 2019 7. Approve Resolution Approving Application for CDA Grant for Hopkins Schoolhouse 8. Approve Wetland Replacement Plan for Rosemary Apartments 9. Approve Wetland Replacement Plan for 165th Street Solar Farm 10. Approve Resolutions Approving Oneka Place 3rd Addition Final Plat and Development Agreement All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Scope of Work for Public Works Facilities Study With direction from the City Council's goals and priorities, City staff had solicited proposals for a Public Works Department building space needs study. City Administrator Bryan Bear, Public Works Director Scott Anderson, and Lead Worker Mike Loeffler met with several firms experienced in site and building planning and design. After comparing three proposals based on price, experience, and references, staff had recommended acceptance of the proposal submitted by Jeffery Oertel of Oertel Architects in the amount of $12,500. Oertel Architects has extensive experience in the planning and design of public works facilities and understood the needs of a Public Works Department. Adoption of the Consent Agenda approved the acceptance of the proposal submitted by Jeffery Oertel of Oertel Architects in the amount of $12,500. Hugo City Council Meeting Minutes for April 15, 2019 Page 3 of 10 Approve Special Event Permit for New Life Church Summer and Fall Events New Life Church, 6000 148th Street North, had applied for a Special Event Permit to hold outdoor events on Sunday, June 9 and Sunday October 6, 2019. A Special Event Permit approved by Council was required because they would be using an amplified sound system. The June event will be an outdoor service at 9 a.m. followed by a potluck. The October event will be an outdoor gathering from 2-5:30 p.m. with a small band, hayrides, and outdoor games. Adoption of the Consent Agenda approved the Special Event Permit for New Life Church for their Spring and Fall events. Approve Extension of Site Plan and Variances for Multifeeder Technology in the Bald Eagle Industrial Park At its August 6, 2007, meeting, the City Council approved the site plan and variances for a 28,000 square foot manufacturing building submitted by Multifeeder Technology. Approval for site plans expire one year after City Council approval if a building permit is not approved and construction has not started on the building. The applicant did not construct the building and requested an extension of the site plan and variance approvals. Adoption of the Consent Agenda approved the extension of the site plan and variances, subject to all conditions listed in the approving resolutions. Approve Matt Drew as Safety Lieutenant on the Hugo Fire Department Matt Drew joined the fire department in December, 2015, and became a regular firefighter in December, 2017, after completing all probation requirements. Fire Chief Kevin Colvard recommended Matt Drew be appointed as the new Safety Lieutenant. Adoption of the Consent Agenda approved Matt Drew as Safety Lieutenant on the Hugo Fire Department effective April 1, 2019. Approve Lawful Gambling Exempt Permit for MSOLE at the Hugo Legion on June 9, 2019 Minnesota Supporting our Law Enforcement (MSOLE) had applied for a Lawful Gambling Exempt Permit to conduct raffles at their event on Sunday, June 9, 2019, to be held at the Hugo American Legion. Permits are issued by the MN Gambling Control Board but must first be approved by the City. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for MSOLE for their June 9, 2019, event. Approve Resolution Approving Application for CDA Grant for Hopkins Schoolhouse At its February 4, 2019, meeting, Council approved the marketing of the Hopkins Schoolhouse for a public/private partnership as recommended by the Hopkins Schoolhouse Committee. The Washington County Community Development Agency provides grants for projects intended to increase redevelopment readiness, spur new business, or assist with removing blighted properties. Staff had received a proposal from WSB to complete a Phase I Environmental Site Assessment, Asbestos and Regulated Materials Survey, and Land Survey for $8,080. Grants in amounts less than $10,000 required a match of $.20 to every $1. Adoption of the Consent Agenda approved the RESOLUTION NO.2019-16 APPROVING APPLICATION FOR PREDEVELOPMENT FINANCE FUNDING FOR HOPKINS SCHOOLHOUSE. Hugo City Council Meeting Minutes for April 15, 2019 Page 4 of 10 Approve Wetland Replacement Plan for Rosemary Apartments To accommodate the construction of a 45-unit apartment complex along Rosemary Way, MAT Properties submitted an application requesting approval to impact wetlands found on site. The applicant was proposing to impact 0.05 acres of wetland. Impacts are to two separate wetlands on the property and will impact a portion on the east side of the project and a portion on the west side of the project. MWF Properties was proposing to replace the wetlands that are impacted through the purchase of wetland credits from an existing approved wetland bank in Rosemary Way Mitigation Area. Based on staff s review of the application and supporting documentation, the requirements under the MN Wetland Conservation Act (WCA) had been met. Adoption of the Consent Agenda approved the MWF Properties application for sequencing and wetland replacement. Approve Wetland Replacement Plan for 165th Street Solar Farm To accommodate the development of a solar facility along 165th Street, Sunrise Energy Ventures (FastSun4, LLC) had submitted a revised application based on a previous joint application that was approved in November 2018. The revision included an increase in avoidable wetland impact that requires replacement from 0.165 acres to 0.197 acres. The applicant was proposing to replace the additional wetlands that are impacted through the purchase of wetland credits. Based on staff s review of the application and supporting documentation, the requirements under the MN Wetland Conservation Act (WCA) had been met. Adoption of the Consent Agenda approved the Sunrise Energy Ventures application for sequencing and wetland replacement. Approve Resolutions Approving Oneka Place 3rd Addition Final Plat and Development Agreement CPDC — Pratt — Oakwood, LLP, had requested approval of a final plat and development agreement to plat 54 residential lots and 3 outlots from the Oneka Place preliminary plat. This will develop a 13.7 acre piece of property legally described as Outlots J and K, Oneka Place. The site was currently vacant. The lots met the minimum lot standards and requirements for the Oneka Place PUD. Adoption of the Consent Agenda approved RESOLUTION 2019-17 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC — PRATT — OAKWOOD, LLP, ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF 159TH STREET FOR ONEKA PLACE 2nd ADDITION. Update on Waters Edge Water Reuse Project Phase II At the April 1, 2019, City Council meeting, the City Council approved the Rice Creek Watershed District Cost -Share Agreement for the Water's Edge Phase 2 Water Reuse Improvement Project. City Engineer Mark Erichson provided a summary of the Phase I project that retrofitted the existing irrigation system to irrigate 30 acres using stormwater instead of City potable water. This project was done in partnership with the Rice Creek Watershed District, Metropolitan Council, and the Waters Edge Homeowner Association. The HOA now wanted to expand the project to irrigate another 40 acres, and the RCWD has agreed to provide a grant of $185,760. Like Phase One, the system would be maintained by the HOA, and they would pay the annual water bill to the City to recover costs. Both projects will save an estimated 20-30 million gallons of water, which reduces the construction of future water infrastructure, cleans up stormwater, and makes it Hugo City Council Meeting Minutes for April 15, 2019 Page 5 of 10 less expensive for the HOA to irrigate. Erichson explained the next steps included developing a work plan, finalizing agreements and having a neighborhood meeting. Klein thanked Erichson and the Waters Edge HOA for being the first HOA to convert their water system. Klein made motion, Petryk seconded, to approve RESOLUTION 2019-18 AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE WATER'S EDGE PHASE II WATER REUSE IMPROVEMENT PROJECT. All Ayes. Motion carried. Rosemary Apartments Site Plan, CUP, and Frenchman Place 4th Addition Final Plat MWF Properties had requested approval of a site plan and Conditional Use Permit (CUP) for a three story approximately 80,000 square foot apartment building (including an underground parking lot) for property located north of Rosemary Way and west of Everton Avenue. Community Development Director Rachel Juba explained that apartments are allowed in the Medium Density Multiple Family Residential (R-5) with a CUP. The property is 18.15 acres, including several wetlands for a total of 4.6 acres buildable, and the density of the project would be ten units per acre, meeting the zoning district regulations. The applicant was also requesting approval of a final plat for Frenchman Place 3rd Addition, consistent with the preliminary plat. Juba updated the Council on the public hearing held at the Planning Commission meeting on March 28, 2019. The Planning Commission generally liked the plan but had a few questions on the building height, parking, drainage, and architecture. There were a number of residents that spoke at the meeting and raised concerns about affordable housing, building height, storm water drainage, parking, fire protection, and park space. Juba responded to the comments explaining how they met City Code. She stated that whether or not it is affordable housing is not addressed in the Code. There would be a need for a variance if the building was to be over 35 feet in height, and it was acknowledged there is a lack of parks in the area. She stated the developers will be the owners, and they will have an onsite management company. The Planning Commission recommended approval of the applications, subject to the conditions on the resolutions, by a vote of 6 to 1. The nay vote resulted from a concern that the project did not meet the character of the area. Juba explained that after the public hearing, staff was contacted by Everton Avenue residents and a meeting was held on April 8 to talk about drainage in their area. It was also noted that the area was master planned in 2008, and it was proposed then to use this lot for an apartment building. Juba explained the criteria of approval for a CUP and how the project met it. She explained that if the standards and criteria are met, the Council must approve it. Whether it is an affordable housing project is irrelevant, and she explained it would be Section 42 housing, which is very different from Section 8. Petryk asked if there were age restriction guidelines and occupancy numbers. She also questioned the ability to get to the school by sidewalk. Juba responded there were trails along Rosemary Way but no trails along Everton Avenue. She referred the other questions to the developer. Petryk stated she liked the underground parking and the onsite management. Hugo City Council Meeting Minutes for April 15, 2019 Page 6 of 10 Haas talked about the renderings and stated it would be nice to have a more substantial area for a park. He asked if there was any stormwater reuse in the project, and Rachel responded that there would not be enough water on the property to accommodate water reuse. Miron talked about the surrounding properties and asked what could occupy the Commercial Zoning District to the south. Juba responded that it was a general business district that included a lot of uses. Klein talked about the height of the apartment building in relation to the heights of other buildings in the area, and he didn't seem to think that it would be out of place. He addressed the concern about income and said the occupants would be workers, and an affordable place to live made sense. Mayor Weidt acknowledged the residents in the audience and opened the floor to allow public comment. Arnie Triemert, 15220 Everton Avenue North, stated he was still concerned about the water and he wanted something in writing saying that if it floods, it will be taken care of. City Administrator Bryan Bear said the City could provide the information to him for his review, and all calculations indicated there would not be a problem. John Udstuen, 15190 Everton Avenue North, thanked staff and Council for listening to what was being said. He stated the developer has a responsibility to do more for the kids. He talked about the ordinance not addressing the raising of grades to increase building height, and stated the variance to height should not be allowed. Erin Kimball, 4505 Rosemary Way, was concerned about parks and kids playing in the streets. She had presented a petition to Council with 51 signatures of people who opposed the project. She asked that Council consider the residents already living in the area. Doug Millard, 4470 Rosemary Way, was concerned about the increased traffic on Rosemary Way stating there was a tractor trailer that had been parked there causing sight issues. He also commented on the height of the building and the eight -foot pad that would be built to accommodate underground parking. Shawna Kelsey, 4503 Rosemary Way, said she was concerned over the lower income housing with single parent families, lack of a bus line nearby, and the safety of kids playing in street. Catherine Clark, 4498 Rosemary Way, talked about the roundabout and how their association maintains it. She said the semis from Festivals Foods are ruining it, and she was concerned about the increase in traffic there. There were no more comments, and Mayor Weidt closed the public hearing. Rachel addressed the comments about the pad and height of the building saying that all developments typically need to be raised to meet groundwater separation requirements. She also addressed the roundabout saying the City maintains the road and the HOA maintains the landscaping. Hugo City Council Meeting Minutes for April 15, 2019 Page 7 of 10 Council noted that the roundabout was a separate issue from this application. They asked the City Engineer to address Rosemary Way. City Engineer Mark Erichson stated it was a state aid route and an alternative to the County road. He stated it was designed to carry the anticipated volume of traffic, and staff could look into "no parking" on that road. The Mayor invited Property Development Manager Chris Stokka, 7645 Lindale Avenue South, Richfield, up to the podium to speak. In response to Council questions, he stated that they have 10-20% senior population in their buildings, but most are younger. The maximum capacity per unit is generally two residents per bedroom. The tot lot is the same as the ones they have used in 60-unit developments. There would also be an indoor community room and fitness center. He stated that parking, based on other developments, has shown that two stalls per unit is more than enough, and they have more than that. Underground units would be assigned, and surface stall are unassigned. There is no designated guest parking. Stokka talked about onsite management saying there is an onsite manager, maintenance worker, and caretaker. Their policy is to have one of them live onsite and someone always available by phone. Weidt stated they needed to add amenities to the playground and invest more into it. He asked how many they have built and operated. Stokka replied there will be 30 by the end of the year, and they have all been Section 42. They built in Forest Lake in 2012 and 2016, and there are few vacancies. Stokka stated they do credit and criminal background checks and require landlord references. They also look for income limits to see if they qualify and have the ability to pay rent. Stokka talked about building height saying they did submit a variance request. He said he thought the site limitations warranted a variance, and they plan to leave it at 38 '/2 feet. City Administrator Bryan Bear stated that the variance was not under review for this evening, and there was no guarantee it would be approved. City Attorney Dave Snyder reviewed with Council the analytical framework to use when considering a CUP. The application needed to be judged by the strict requirements of the zoning code. If it's concluded that the applicant has met the criteria in the ordinance, the courts have indicated they are entitled to a permit. Snyder talked about Section 8 as opposed to Section 42 and income levels stating those are areas beyond the scope of a zoning request and have no bearing on the outcome of the decision. Questions about property values and traffic are natural inquires, but what the courts have insisted on is that there needed to be objectionable evidence. In staff s view, the request met the limited criteria, and there have been enhancements to the project that the City could not force. He reminded Council of the limited discretion they work with, and he requested they focus on the evaluation criteria. He added that there has been enough discussion to have afforded amenities to the project that would not otherwise have been there. Weidt talked about the City's mix of housing types and the City's goal to provide an opportunity for people to afford to live in Hugo. He indicated this location was a good place for this housing type in Hugo, and for those reasons, he supported the development. He acknowledged the need for a park. Klein made motion, Miron seconded, to approve RESOLUTION 2019-19 APPROVING A FINAL PLAT FOR FRENCHMAN PLACE 4TH ADDITION ON PROPERTY LOCATED NORTH OF FRENCHMAN ROAD (COUNTY ROAD 8) AND WEST OF EVERTON AVENUE. Hugo City Council Meeting Minutes for April 15, 2019 Page 8 of 10 Haas reiterated the items that needed to be addressed: parking, park needs, and the roundabout. He talked about how projects are made better due to issues raised by citizens. Miron agreed with Haas and wanted to make mention of the petition. He stated that he wanted those concerns addressed, but in light of what the attorney said, the conditions for the request have been met. Ayes: Miron, Haas, Petryk, Klein, Weidt Nays: None Motion carried. Klein made motion, Miron seconded, to approve RESOLUTION 2019-20 APPROVING A SITE PLAN AND CONDITIONAL USE PERMIT FOR MWF PROPERTIES FOR AN APARTMENT BUILDING ON THE PROPERTY LOCATED NORTH OF ROSEMARY WAY AND WEST OF EVERTON AVENUE NORTH. Ayes: Haas, Petryk, Klein, Miron, Weidt Nays: None Motion carried Weidt made motion, Klein seconded, to directed staff to set up a Council workshop with Rosemary Way Villas HOA to talk about options for parks and other recreational areas and the roundabout. All Ayes. Motion carried. Weidt made motion Miron seconded, to direct staff to analyze parking on Rosemary Way and come back with a recommendation, and address semi traffic leaving Festival Foods. All Ayes. Motion carried. Weidt called for a five-minute recess. Update on the Yellow Ribbon Network Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow Ribbon Network to date. Haas showed photos of cards the Girl Scouts sent to the troops with cookies. He talked about Minnesota National Guard State Chaplain Buddy Winn's annual Christmas show where he mentioned the command hooks the YRN had sent all over. The YRN received a memorial donation of $500 and company donations from volunteers. The Council of Catholic Women raised over $2,000 in a bake sale and sent the YRN a check for $300. They recently held the Welcome Home Pheasant hunt for 8 5 1 " Vertical Engineering Company. Wild Wings donated an additional 85 pheasants to the soldiers along with pheasant recipes. The YRN assisted a solider with medical issues. Burger night this month will be hosted by the Washington County Sheriff's Office. The American Legion mistakenly scheduled their open house for the kitchen that night, which they will be rescheduling. Hugo City Council Meeting Minutes for April 15, 2019 Page 9 of 10 National Public Safety Telecommunications Week. Haas added this to the agenda to acknowledge a resolution passed by the County recognizing National Public Safety Telecommunications Week. Haas made motion, Petryk seconded, to direct staff to send a proclamation to the Washington County Dispatch Office in appreciation of the work they do. All Ayes. Motion carried. Railroad Open House April 17, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Railroad Open House on Wednesday, April 17, 2109, beginning at 10 a.m. at Schwieters' new facility in the Bald Eagle Industrial Park. Schedule VIP Dinner at the Hugo Legion on Tuesday, April 23, 2019 City Administrator Bryan Bear informed Council they had been invited to attend a VIP Open House at the Hugo American Legion to celebrate the opening of their new restaurant "The Post" on Tuesday, April 23, 2019, from 5-7 p.m. Klein made motion, Petryk seconded, to schedule a meeting to attend the VIP Dinner on Tuesday, April 23, 2019. All Ayes. Motion carried. Metro Cities Annual Meeting on Wednesday, April 24, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Metro Cities Annual Meeting on Wednesday, April 24, 2019, at the Como Park Zoo and Conservatory from 5:30 — 7:30 p.m. East Metro Water Workshop on Thursday, April 25, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the East Metro Water Resource Education Program workshop on wetlands and planting for clean water on Thursday, April 25, 2019, from 6-7:30 p.m. at Hugo City Hall. Schedule Workshop on Community Parks Funding for Monday, April 2911 or May 13th Included in the 2019 City Council Goals was to establish a mechanism for parks funding. Council encouraged staff to schedule a workshop to evaluate options for funding for community parks such as Lions Park, Irish Avenue Park, and Clearwater Creek Preserve Park. After working with the City's financial advisor, staff was prepared to discuss the funding. City Administrator Bryan Bear recommended Council schedule the workshop on parks funding for either Monday April 29 or May 13. Hugo City Council Meeting Minutes for April 15, 2019 Page 10 of 10 Klein made motion, haas seconded, to schedule the meeting for May 13, 2019, at 7 p.m. and to invite the Parks Commission. All Ayes. Motion carried. Fire Department Live Burn Saturday, May 4, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Hugo Fire Department live burn at 13040 Ingersoll Avenue on Saturday, May 4, 2019, beginning at 8:00 a.m. Law Enforcement Memorial Day on Wednesday, May 15, 2019 Each year, the Washington County Sheriff's Office hosts a Law Enforcement Memorial Day service at the Historic Courthouse in Stillwater at noon on May 15th. At the event, Peace Officers and Correction Officers honor those who have fallen in the line of duty. City Administrator Bryan Bear recommended Council schedule a meeting to attend Law Enforcement Memorial Day. Klein made motion, Weidt seconded, to schedule a meeting to attend Law Enforcement Memorial Day on Wednesday, May 15, 2019. All Ayes. Motion carried. Hugo Fire Department Waffle Breakfast Saturday, May 18, 2019 City Administrator Bryan Bear informed Council the Hugo Fire Department was hosting its first Waffle Breakfast on Saturday, May 18, 2019 from 8:30 — 11:30 a.m. at the Hugo Fire Station. Miron made motion, Klein seconded, to schedule a meeting to attend the Waffle Breakfast on Saturday, May 18, 2019. All Ayes. Motion carried. Adjournment Miron made motion, Klein seconded, to adjourn at 9:17 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk 0C 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Haas, Petryk, Weidt ABSENT: Klein, Miron STAFF PRESENT: City Administrator Bryan Bear Minutes HUGO CITY COUNCIL MEETING RAILROAD OPEN HOUSE WEDNESDAY, APRIL 17, 2019 10:00 A.M. The Hugo City Council attended the celebration of the businesses in the Bald Eagle Industrial Park on the success and economic and workforce development of the businesses who utilize the freight rail short line. Legislators who help in getting the funding also attended the meeting and toured the Schwieters manufacturing facility and Loadmaster Lubricants. Respectfully Submitted, Michele Lindau City Clerk 0C 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Haas, Klein, Miron, Petryk ABSENT: Weidt STAFF PRESENT: City Administrator Bryan Bear Minutes HUGO CITY COUNCIL MEETING AMERICAN LEGION VIP DINNER TUESDAY, APRIL 23, 2019 10:00 A.M. The Hugo City Council attended the VIP dinner at the Hugo American Legion to celebrate their new restaurant "The Post". Respectfully Submitted, Michele Lindau City Clerk 0C 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas STAFF PRESENT: City Administrator Bryan Bear Minutes HUGO CITY COUNCIL MEETING EAST METRO WATER WORKSHOP THURSDAY, APRIL 25, 2019 6:00 P.M. The Hugo City Council attended the Planting for Clean Water Workshop held at Hugo City Hall. This workshop was sponsored by East Metro Water Resource Education Program and talked about plants in wetlands, invasive species, and rules that affect landowners. Respectfully Submitted, Michele Lindau City Clerk City of Hugo Claims May 6, 2019 G. 1 Vendor Invoice Advanced Gra hix Inc 201314 Advanced Graphix Inc 201314 Advanced Gra hix Inc 201462 Amount $ 210.00 Description Department Decals & Installation - Unit #CV2 Fire Dept Decals & Installation - Unit #U1 Fire Dept Decals & Installation - Unit #L1 Fire Dept Decals - Unit #E2 Fire Dept Decals & Installation - Unit #L1 Fire Dept Breathing Air System - Unit #L1 Fire Dept Fax Lines Administration Headsets 3 Fire D t Install Radio - Unit #L1 Fire Npt Spring.Cleanup Day Supplies Recycling HFD Knit Hats & Baseball Caps Fire Dept $ 695.00 $ 721.00 Advanced Graphix Inc Advanced Graphix Inc 201540 $ 40.00 201540 $ 205.00 Alex Air Apparatus Inc 1346 $ 500.00 Allstream 16079174 $ 92.40 Ancom Communications 86046 $ 1,120.00 Ancom Technical Center 86028 $ 829.00 Anderson, Scott CLAIM $ 68.89 Aspen Mills 235141 $ 118.50 Bieniek, Bob CLAIM $ 120.77 Chief Vehicle Heating Costs Fire De t Canteen Refreshment Services Canteen Refreshment Services 57196 $ 68.66 Breakroom Supplies Public Works Breakroom Supplies Gen Gov't Bldgs 57203 $ 113.75 CC Stitcheri 4/30/2019 $ 188.00 Safety Gear Public Works Cintas Corporation March $ 336.44 Cleaning Supplies Various _ Cintas Corpora ion March $ 1,244.52 Uniform & Floor Mat Services •_-Various C_intas Co ration March $ 724.35 Supplies & Floor Mat Services Fire Dept Cintas Corporation 5013602501 $ 136.72 First Aid Supplies Public Works Cintas Corporation 5013602501 $ 213.63 First Aid Supplies Gen Gov't Bldgs City of Roseville 225992 $ 425.00 April Phone Service Various City of Roseville 226029 $ 4,723.00 April Computer Service Various Ci aty f St.. Paul IN34258 $ 854.15 Asphalt Street [kept Clare 's Safety Equipment Inc 182409 $ 180.00 Calibration of Gas Monitors Fire Dept Comcast Compton Jr, Jim 4/5/2019 $ 2.25 Business Internet1thru May 14) Chief Vehicle Heating Costs Fire Dept CLAIM $ 362.33 Fire Dept Core & Main LP K262206 $ 385.39 Charger for Command Link Water Utility Core & Main LP K397294 $ 341.95 Watermain Break Band Water Utility Core & Main LP K444909 $ 135.00 Radio Meter Water Utility Custom Ca &Tire LLC 270017072 $ 998.00 Tires - Unit #E1 Fire Dept Davis Plumbing LLC 1131 $ 830.00 Sink, Faucet & Installation CH) Gen Gov't Bld s De Lage Landen Financial Services Inc 63225392 $ 311.37 April Copier Lease Payment Administration Dell Marketing LP 10306224754 $ 264.68 1 Monitors Engineering Dept Dell Marketing LP 10306224770 $ 132.34 Monitor Parks Dept Denaw , Sha la CLAIM $ 43.60 Mileage Parks Dept Denaway, Sha . a CLAIM $ 39.24 SHIP Meeting Mileage Parks Dept Duncanson, Gina CLAIM $ 149.47 Fire Marshal Mileage Fire Dept Emans, Colin CLAIM $ 120.77 Chief Vehicle Heating Costs Fire D t Emergency Automotive Technologies Inc OAK18183 $ 6,738.36 Light System & Installation - Unit #U 1 Fire Dept Emer,gency Automotive Technol2gies Inc SVC27140 $ 1,113.10 Install iPad Mount & Opticom - Unit#L1 Fire Dept Emergency Automotive Technologies Inc MP040919-202 $ 112.80 Amber Lenses - Unit #101-06 Engineering Dept Emergency Response Solutions 12817 $ 4,506.67 Extend Aire System - Unit #L1 Fire D t Fast Signs of Maplewood 441-4619 $ 243.16 Vigyl Truck L29os & Numbers Various Finance & Commerce Inc 744224763 $ 221.98 Advertisement for Bids - 130th Street Imps. Street Reoonstruction Finnegan, Elizabeth CLAIM $ 145.95 Work Boot Reimbursement EnSineering Dept Fire Safeq USA Inc 121275 $ 98.00 PAC Mounts - Unit #L1 Fire Dept Freevend Technical Services 5141 $ 150.00 Pop Machine Repairs Gen Gov't Bldgs Grainger 9141861212 $ 241.52 Ceiling Fans PW Public Works Graphic Resources 64788 $ 116.65 Business Cards - Liz Finnegan _ Engineering Dept Graphic Resources 64943 $ 312.86 EnvelqI>es Administration GTS Educational Events IZA007R $ 520.00 2019 MCMA Conference - Bryan Bear Administration HD Supply Construction & Industrial 50010047510 $ 1,314,30 Safety Harnesses - Unit #L1 Fire Dept Hoernemann, Ross CLAIM $ 120.77 Chief Vehicle Heating Costs Fire De Holliday Com anies 143129010 $ 8.90 Fuel Street Dept Administration ICMA Membership Renewals 446204 $ 1,360.00 I'CIMA Membership Dues - B an Bear Innovative Office Solutions LLC IN2478786 $ 98.42 Co2y Paper & Staplers Public Works Innovative Office Solutions LLC IN2482865 $ 293.14 CoPy Paper Administration Innovative Office Solutions LLC IN2482865 $ 19.56 Breakroom Supplies Gen Gov't Bld s Irrigation Otto 38 $ 10.00 Irrigation Summit Registration - Rick Kieffer Parks Dept Jefferson Fire & Saf Inc IN103357 $ 345.91 Elkhart Adapters Fire Dept Jefferson Fire & Safety Inc IN104190 $ 12.50 Action Hose Adapter Fire Dept Jensen, David CLAIM $ 144.91 iPad Case & Chargers Best Buy) Fire Dept Jensen, David CLAIM $ 362.33 Chief Vehicle Heating Costs Fire Dept Johnson/Turner March $ 4,829.00 Prosecution Fees (Flat Fee) General Legal JohnsonfTurner March $ 384.95 Disbursements Prosecution Costs) General Legal JohnsonfTurner March $ 1,269.00 Civil Legal Fees - See Attached Breakdown General Legal Landform 28924 $ 1,536.75 2040 Comp Plan Planning & Zoning Lawson Products 9306617388 $ 835.04 Bulk Hardware Supplies , Newsletter Printing Public Works Misc Unallocated Leffler Printing Company Inc 20653 1 $ 2,495.00 Page 1 City of Hugo Claims May 6, 2019 G. 1 Vendor Invoice Amount Description Department Light Switch LLC 1203 $ 1,040.00 LED Lght Bulbs (PW) Public Works MailFinance N7688159 $ 68.99 Meter Rental - March _ Administration MailFinance N7688159 $ 68.99 1 Meter Rental - April _ Administration MailFinance N7688159 $ 68.99 1 Meter Rental - May Administration Menards 6799 $ 251.84 1 Counterts CH Gen Gov t Bld s Menards 7330 $ 5.98 lCountertop Supplies (CHI Gen Gov't Bldgs Menards 7333 $ 14.96 Countertop Supplies CH Gen Gov't Bld s Menards 7543 $ 32.27 Countertop Supplies (CH) Gen Gov't Bldgs Menards 7686 $ 3.97 Fire Department Supplies Fire Dept Menards 7686 $ 29.97 Diesel Exhaust Fluid Fire D t Menards 7849 $ 87.92 Trash Bags Parks Dept Metering & Technology Solutions 14101 $ 586.92 Water Meters & Hardware Water Utility Metropolitan Council 1095789 $ 425.00 Industrial Discharge Permit (Vactor Truck Sewer Utility Minnesota Cleaning Services Inc 0519P01 1 $ 605.00 April Cleaning Service Gen Gov't Bld s Minnesota Cleaning Services Inc 05191302 1 $ 500.00 Aril Cleaning Service Public Works Minnesota Cleaning Services Inc 05191302 $ 225.00 Aril Cleaning Service Fire Dept 05191303 $ 100.00 April Cleaning Service - Hanitl Parks Dept Certification $ 45.00 Class SC Certification Fee - Richard Kieffer Sewer Utility ! Certification $ 45.00 Class SC Certification Fee - Neal Nelson Sewer Utility 200003730 $ 375.00 2019 Conference Registration - Ross Hoernemann Fire Dept 200003736 $ 375.00 2019 Conference Registration - Jason Palmquist Fire Dept 16044257 $ 4,111.50 800mhz Radio & Accessories - Unit #U1 Fire Dept 16044257 $ 4,111.50 800mhz Radio & Accessories - Unit 4CV2 Fire Dept 88779 $ 3,298.47 Watermain Repairs - Hwy 61/141st Street Water Utility 66162 $ 154.00 Postcard Stamps - Tour de Hugo Parks Dept CLAIM $ 199.98 Work Boot Reimbursement _ Building In actions CLAIM $ 4.05 'Certified Mail Administration 623836 $ 279.74 Advertisement for Bids - 130th Street Imps. Street Reconstruction 625304 $ 190.23 Ordinance 2019495 Ordinances/Proceedings 625305 $ 33.57 Planning Commission Public Hearing Notice _ Ordinances/Proceedings 002006SFS-54 $ 120.00 State Fire School - Colin Emans Fire Dept 64204 $ 465.02 Asphalt Street Dept 64268 $ 334.33 Asphalt Street Dept 1764 $ 2,033.52 Tech Labor - Wells No. 3, No. 5 & No. 6 Water Utility 1773 $ 299.44 Tech Labor - Lift Station No. 1 Sewer Utility 200004464 $ 59.00 Meeting Registration - Rachel Juba _ Planning & Zoning 200004481 $ 48.00 Meeting Registration - Rachel Juba Planning & Zoning 200004481 $ 48.00 Meeting Registration - Shayla Denaway Parks Dept 200004481 $ 48.00 Meeting_ R2gistration - Emily Weber _ Community Development 7547 $ 206.97 Mounting Brackets - Unit #L1 J Fire Dept 1176 $ 2,528.00 Streetlight Repairs �^ Street Dept ARV / 39502125 $ 438.41 Shop Tools Public Works 1351752 $ 865.00 5 Year Internal Fire Sprinkler Inspection Fire Dept 2144166 $ 150.00 Fire S rinkler Service Fire Dept Ma $ 838.75 Disability Premium Finance Dept Minnesota Cleaning Services Inc Minnesota Pollution Control Nena Minnesota Pollution Control Agency Minnesota State Fire Chiefs Association Minnesota State Fire Chiefs Association Motorola Solutions Inc Motorola Solutions Inc Olson's Sewer Service Inc Postmaster Preisler, Charles Preisler, Chuck Press Publications Press Publications Press Publications Riverland Community College Schifsk (T.A.) & Sons Inc Schifsk . (T.A.) & Sons Inc Schroeder Process Automation LLC Schroeder Process Automation LLC Sensible Land Use Coalition Sensible Land Use Coalition Sensible Land Use Coalition Sensible Land Use Coalition Sensible Products Inc Signature Lighting Inc Snap-On Industrial Summit CoTpanies Summit Companies Sun Life Financial T-Mobile 870254054 $ 1,301.49 Cellular Phone Charges Various T-Mobile 870254054 $ 267.81 Equipment Purchases Annual Support Service for Scanning System Cellular Phone Charges East Metro Watershed Membership Special Assessment Collection Fee Various Water & Sewer Tyler Technologies Inc 025-251542 $ 250.00 Verizon Wireless 9827518414 4473 $ 956.38 Fire Dept Washington Conservation District $ 675.00 J Stonnwater Fund Washington County 156545 _ $ 2,455.00 General/Unallocated Water Conservation Service Inc 1 9500 $ 294.53 Watermain Leak Locates 141st Street Water Utilitt Williston CoMpanies 1 1155 $ 1,950.00 Irrigation Backfiow Testing Parks Dept Ziegler Inc I A7155301 $ 36,500.00 2007 Caterpillar PS150C Asphalt Compactor - Unit #340 Street Dept Tiegler Inc I PC200209925 1 $ 684.72 Parts - Unit #306 1 Street Dept Total Claims for May 6, 2019 $ 119,162.91 1 Page 2 JOH--,SOI�.,.)TURNER LEGAL April 9, 2019 City of Hugo Attn: Ron Otkin 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of March 31, 2019. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER Carpenter Property Purchase Council Meetings General 2019 Prosecution TOTAL NOW DUE: MATTER I.D. SUBTOTAL 12-2359-027 $75.00 19-2359-052 $150.00 19-2359-053 $1,044.00 12-2359-024 $5,213.95 $6,482.95 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSON/TURNER LE L David K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 / f 651.464.7348 Offices conveniently located throughout the metro area johnsonturner.com License/Permit Type: 2AM-500K+ Permit Number: 25037 DBA: Blue Heron Grill Blue Heron Grill Inc. 14725 Victor Hugo Blvd Hugo, MN 55038 Business Location 14725 Victor Hugo Blvd Hugo Minnesota Department of Public Safety Alcohol & Gambling Enforcement Division 445 Minnesota Street, 1600 St Paul , Minnesota 55101 651-201-7507 Renewal for 2am License/Permit Expiration Date: 5/16/2019 Business Telephone: 6512607520 If any of the above licensee information is not correct, please make corrections as necessary. Licensee must report previous 12 month on sale alcoholic beverage gross receipts by checking one of the boxes below. Next to the box you check is your 2 AM license fee. Make check payable to: Alcohol and Gambling Enforcement Division (AGED). Mail this application and check to address listed below. _ $300 2 AM license fee - Up to $100,000 in on sale gross receipts for alcoholic beverages $750 2 AM license fee - Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages x $1000 2 AM license fee - Over $500,000 in on sale gross receipts for alcoholic beverages _ $200 2 AM license fee - 3.2% On Sale Malt Liquor licensees or Set Up license holders _ $200 2 AM license fee - Did not sell alcoholic beverages for a full 12 months prior to this application %� Yes _No Does the city or county that issues your liquor license allow the sale of alcoholic beverages until 2 AM? City Clerk/County Auditor Signature Date (I certify that the city or county of approves the sale of alcoholic beverages until 2AM) Licensee Signatu ! (I certify that I have answe a abo qu stions truthfully and correctly) Date d 102) 1) I _ Licensee Minnesota Tax ID Number (Required):_ 2'2(90 NO) Licensee: Prior to submitting this application to the Alcohol & Gambling Enfocement Division you must have this form signed by your local city or county licensing official License/Permit Type: 2AM-100K-500K Permit Number: 14291 DBA: Sal's Angus Grill Saint Angus Grill Inc. 697 Grand Ave Center City, MN Business Location 12010 Keystone Ave N Hugo Minnesota Department of Public Safety Alcohol & Gambling Enforcement Division 445 Minnesota Street, 1600 St Paul, Minnesota 55101 651-201-7507 Renewal for 2am License/Permit Expiration Date: 5/6/2019 Business Telephone: 6514396625 If any of the above licensee information is not correct, please make corrections as necessary. Licensee must report previous 12 month on sale alcoholic beverage gross receipts by checking one of the boxes below. Next to the box you check is your 2 AM license fee. Make check payable to: Alcohol and Gambling Enforcement Division (AGED). Mail this application and check to address listed below. _ $300 2 AM license fee - Up to $100,000 in on sale gross receipts for alcoholic beverages ,N;�$750 2 AM license fee - Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages _ $1000 2 AM license fee - Over $500,000 in on sale gross receipts for alcoholic beverages _ $200 2 AM license fee - 3.2% On Sale Malt Liquor licensees or Set Up license holders _ $200 2 AM license fee - Did not sell alcoholic beverages for a full 12 months prior to this application —Yes _No Does the city or county that issues your liquor license allow the sale of alcoholic beverages until 2 AM? City Clerk/County Auditor Signature Date (I certify that the city or county of Licensee Sigr (I certify that I Date 4/— approves the sale of alcoholic beverages until 2AM) truthfully and correctly) Licensee Minnesota Tax ID Number (Required): Licensee: Prior to submitting this application to the Alcohol & Gambling Enfocement Division you must have this form signed by your local city or county licensing official Hu Avenue North, TO: Bryan Bear, City Administrator of )-O 14669 MN 55038 (651) 762-6300 www.ci.hugo.mn.us FROM: Scott Anderson, Public Works Director DATE: May 2, 2019 SUBJECT: Hiring of Seasonal Public Works Employees Staff is requesting authorization to hire/re-hire seasonal employees for the public works department. In the 2019 General Fund Budget, Council approved funding for six seasonal employee positions. Staff has spoken to several employees from last year who would like to return again this year. As you'll recall, one position is filled by two employees each working part time. Therefore, a total of seven employees are needed to fill the six seasonal positions. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general public works maintenance. The following is a list of the seasonal employees that staff is recommending for hire/re-hiring: Jack Menne Roland Guareschi Marty Schwartz Frank Weiss Daniel Flaherty Paxton Zirpel Zachary Kenoyer Please contact me if you have any further questions or concerns. Minnesota Department of Public Safety' I Alcohol and Gambling Enforcement Division 61 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TfY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPnOARY ON -SALE LIQUOR LICENSE Name of organization _ Date organized Tax exempt number Hugo Lions Club 1975 5423375 Address City State Zip Code Po Box 321 Hugo MN 55038 Name of person making application Business phone Home phone Dan Balthazor _ 651-777-6924 612-910-0994 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer 6-6-2019 thru 6-9-2019 X❑ Club ❑ Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip Code Dan Balthazor Hugo _:�] I MN 1 155038 Organization officer's name City State Zip Code Craig Tracy Hugo MN 55038 Organization officer's name City State Zip Code IJason Schwieger _ Hugo MN 55038 Organization officer's name City State Zip Code Mark Heifort Hugo MN 55038 Location where permit will be used. If an outdoor area, describe. Lions Park Hugo, MN. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Lions Club Internation 1,000,000.00 West Bend Mutual Ins. 1,000,000.00 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the ount Date Fee Paid Date Approved City or County E-ma City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US AC" �® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/Y1YY) 04/30/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Nathan Lortz NAME: Christensen Group Insurance PHONE (952) 653-1000 FAX (952) 653-1100 A!C No Exi : (AIC.,, 9855 West 78th Street, Ste 100 E-MAIL nlortz@christensengroup.com ADDRESS: INSURERS) AFFORDING COVERAGE NAIC N INSDRERA: West Bend Insurance Cc 15350 Eden Prairie MN 55344 INSURED INSURER B : Hugo Lions Club INSURER C PO Box 321 INSURER D : INSURER E : Hugo MN 55038 INSURER F COVERAGES CERTIFICATE NUMBER: 19/20 Liab Cert REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DDY� POLICY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE N OCCUR PREMISES Ea occurrence $ 100,000 MED EXP (Any one person) $ PERSONAL & ADV INJURY $ 1,000,000 A A108567 01/01/2019 01/01/2020 GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PEO LOC PRODUCTS-COMPlOPAGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILYINJURY (Per person) $ ANY AUTO A OWNED SCHEDULED AUTOS ONLY AUTOS A108567 01/01/2019 01/01/2020 BODILY INJURY (Per accident) $ x PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE DIED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICERIMEMBER EXCLUDED? N/A E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ LIQUOR LIABILITY Each Common Cause $1,000,000 A A108575 01/01/2019 01/01/2020 Aggregate $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) RE: Good Neighbor Days June 6th - 9th Certificate Holder is included as an Additional Insured under the Commercial General Liability and Liquor Liability when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hugo Attn: Michele Lindau ACCORDANCE WITH THE POLICY PROVISIONS. 14669 Fitzgerald Ave N AUTHORIZED REPRESENTATIVE Hugo MN 55038 qv,�� @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD MINNESOTA LAWFUL GAMBLING 6/15 Page 1 of 2 LG230 Application to Conduct Off -Site Gambling No Fee ORGANIZATION INFORMATION Organization Name: American Lecion Post 620 _ License Number: 00905 Address: 5383 140th Street N City: Hugo MN zip: 55038 Chief Executive Officer (CEO) Name: Greg Burmeister Daytime Phone: 651-503-1834 Gambling Manager Name: William Delaney Daytime Phone: 651-470-0901 GAMBLING ACTIVITY Twelve off -site events are allowed each calendar year not to exceed a total of 36 days. From 06 / O8 / 19 to 06 / 09 / 19 Check the type of games that will be conducted: ❑ Raffle ❑Pull -Tabs ✓❑Bingo ❑Tipboards El Paddlewheel GAMBLING PREMISES Name of location where gambling activity will be conducted: Lions Park Street address and City (or township); 5524 Upper 146th Street, Hugo MN Zip; 55038 County: Washin ton • Do not use a post office box. • If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? Yes If yes, a lease is not required. �✓ No If no, the lease agreement below must be completed, and signed by the lessor. LEASE AGREEMENT FOR OFF -SITE ACTIVITY (a lease agreement is not required for raffles) Rent to be paid for the leased area: $0 (if none, write "0") All obligations and agreements between the organization and the lessor are listed below or attached. • Any attachments must be dated and signed by both the lessor and lessee. • This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. • Other terms, if any: Lessor's Signature: Date: Print Lessor's Name: CONTINUE TO PAGE 2 LG230 Application to Conduct Off -Site Gambling 6/15 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: Hugo County Name: Washington Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: , Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: CHIEF EXECUTIVE OFFICER (CEO) ACKNOWLEDGMENT The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as stated in this app' C Sig Aplure E be CEO's signature; designee may not sign) Date Mail or fax to: No attachments required. Minnesota Gambling Control Board Suite 300 South Questions? Contact a Licensing Specialist at 651-539-1900. 1711 West County Road B Roseville, MN 55113 Fax: 651-639-4032 This publication will be made available in alternative format (i.e. large print, braille) upon request. Data privacy notice: The information requested on this form (and any If the Board does not issue a permit, all information provided remains attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which determine your organization's qualifications to be involved in lawful will remain public. gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply Private data about your organization are available to: Board members, this information, the Board may not be able to determine your Board staff whose work requires access to the information; Minnesota's organization's qualifications and, as a consequence, may refuse to issue a Department of Public Safety; Attorney General; commissioners of permit. If your organization supplies the information requested, the Board Administration, Minnesota Management & Budget, and Revenue; will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies Your organization's name and address will be public information when specifically authorized by state or federal law to have access to the received by the Board. All other information provided will be private data information; individuals and agencies for which law or legal order about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given; Board issues the permit, all information provided will become public. and anyone with your written consent. An equal opportuity employer Agenda Number: H.8 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Rachel Juba, Community Development Director SUBJECT: OP5 Adelaide (Excelsior Group) — Adelaide Landing PUD Amendment DATE: May 2, 2019 for the City Council meeting of May 6, 2019 ZONING: Planned Unit Development (PUD) LAND USE: Low Density Residential (LD) DEADLINE DATE: 120-days — June 14, 2019 1. PLANNING COMMISSION UPDATE: At its April 25, 2019, meeting the Planning Commission held a public hearing and considered the request. There were two residents that spoke during the public hearing. They had questions about tree preservation and the landscape plan. Staff stated that they are preserving additional trees on the northeast portion of the development, that were previously planned to be removed. A new landscape plan will be reviewed and approve with a final plat application that would include that area. The Planning Commission agreed that the proposed amendment was reasonable and it would not noticeably change the overall plan for the PUD. The Planning Commission unanimously recommended approval of the PUD amendment to the City Council, subject to the conditions listed in the resolution. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a PUD amendment to change the 70-foot wide single family lots to 65-foot wide single family lots. There was a previous administratively approved PUD modification that allowed a revision to the plan that changed six 85-foot side lots to eight 65-foot wide lots, adding 2 additional lots to the overall development. With the proposed PUD Page 2 amendment and the previous PUD medication, there total proposed lots would be 324, where 319 was approved with the original PUD request. 2. BACKGROUND: The applicant has approval of a Preliminary Plat and Planned Unit Development (PUD) for a residential development. The property totals 216.6 acres. The property includes wetlands and floodplain for a total buildable acreage of 146.2 acres. The development was approved to include 319 single family residential lots. The applicant is requested PUD flexibility on the following: • Flexibility to allow various lot sized with a minimum lot size of 5,850 square feet, where 10,400 square feet is required. • Flexibility to allow various lot width with a minimum lot width of 45 feet, were 80 feet is required by ordinance. • Flexibility to allow a minimum front setback of 20 feet, where 30 feet is required. • Flexibility to allow a minimum rear setback of 25 feet, where 30 feet is required. • Flexibility to allow a minimum side yard setback of 7.5 feet, where 10 feet is required. • Flexibility to allow a maximum impervious coverage of a lot to be 55% , where 50% is required. • Flexibility to allow a minimum right-of-way width of 50 feet, where 60 feet is required. In exchange for this flexibility, the developer has: • Designed a more sensitive proposal, with less density, than would have been the case with the use of the standard R-3 zoning district. • Provided a public park within the development, with improvements that exceed City standards. • Provided a public trail to connect to existing trails in the adjacent developments. Preserving and enhancing natural features with the trail system that meanders through the development. • Provided a landscaping plan that exceeds City standards. • Preserved existing significant trees on the property. • Created a stormwater reuse irrigation project within the development. • Incorporated architectural design guidelines for the homes in the development 3. CONTEXT: A. Surrounding land Use and Zoning The property to the north is zoned Low Density Multiple Family Residential (R-4) and occupied by the Pineview Meadows townhome development. The properties to the east, south, and west are zoned Single Family Detached Residential (R-3) and occupied by the Country Ponds, Beaver Ponds, and Birch Tree Ponds residential developments. The properties to the west, across Page 3 Highway 61, are zoning General Industrial (I-3) and are occupied by industrial uses. There are also a few vacant parcels to the east that are also zoned Single Family Detached Residential (R- 3). B. Natural Characteristics of Site The properties are currently vacant and do contain some challenges regarding an existing drainage ditch, floodplain, and high ground water. The properties are relatively flat with approximately 57 acres of wetlands. The area south of the Xcel Energy powerlines has been graded and three phases have started for the development. There have been 70 building permits issued for new homes in the development. 4. ANALYSIS: A. Level of Discretion in Decision Making The City has relatively high level of discretion in approving a PUD. A PUD must be consistent with the City's comprehensive plan. The City may impose reasonable requirements in a PUD not otherwise required if the City deems it necessary to promote the general health, safety, and welfare of the community. B. Consistency with Ordinance Standards Planned Unit Development The 2030 Comprehensive Plan shows the land use being Low Density Residential (LD). The PUD is consistent with the Comprehensive Plan in terms of land use and density. The Adelaide Landing PUD general plan has offered a creative and efficient method to planning the site, all which meets the intent of the PUD ordinance. It is in staff s opinion that the PUD amendment meets the intent of the PUD ordinance, and is consistent with the PUD general plan. Lot Sizes and Setbacks The proposed 65-foot wide lots will still meet the setback regulations outlined for the PUD as follows: R-3 45' and 55' Wide 50', 65' and 85' Zoning Villa Lots 70'Wide Lots Wide District Lots Front Setback 30 Ft 20 Ft — Side Load Garage 25 Ft 25 Ft (min) 25 Ft — Front Load Garage Side Setback 10 Ft 7.5 Ft 7.5 Ft 10 Ft min Rear Setback 30 Ft 25 Ft 30 Ft 30 Ft min Lot Impervious 50% 55% 50% 50% max Page 4 Density The maximum development density for a PUD in the R-3 zoning district is 4 units per 1 acre. The applicant is proposing a residential net density of 2.2 units per 1 acre, which fits the requirements of a PUD. Although the applicant is requesting flexibility on lot sizes and setbacks, the density meets the ordinance standards. Parks/Trails A majority of the trails have been graded in the development and boardwalks are being installed. The trails will be paved this spring. The remaining land for the park is to be dedicated with Adelaide Landing 4th Addition that is likely to be completed this year. The Parks Commission has been discussing partnering on the installation of the park improvement with the developer. The goal of the Parks Commission and developer is that the park improvements, including a parking lot, will be completed this year. Grading In response to neighbors' concerns over preserving an existing tree line in the northeast corner of the development, changes have been made to the plans. Most of the trees were planned to be removed in this area to accommodate a stormwater pond and storm sewer pipe. The developer has reviewed the plans and agree that the a revision to the plan to preserve as many trees as they can would be reasonable. The developer has made revisions to preserve at least 15 feet, and in some areas much more, of trees in this areas. The developer relocated the storm sewer pipe on the plans to avoid the need to disturb the area and trees. 5. CONCLUSION: Staff believes that the layout of the proposed Adelaide Landing PUD general plan exceeds the City's standards for residential developments. The developer has offered a more creative and efficient approach to the existing constraints of the property through the site design layout. The PUD amendment is consistent with the City's Comprehensive Plan and the approved Adelaide Landing PUD. It is in staff s opinion that the applicant meets all the requirements necessary to approve the PUD amendment. 6. STAFF RECOMMENDATION: Staff recommends approval of the PUD amendment for OP5 Adelaide (Excelsior Group) for the development to be known as "Adelaide Landing", subject to the conditions listed in the resolutions. Page 5 7. PLANNING COMMISSION RECOMMENDATION: The Planning Commission agreed that the proposed amendment was reasonable and it would not noticeably change the overall plan for the PUD. The Planning Commission unanimously recommended approval of the PUD amendment for OP5 Adelaide (Excelsior Group) for the development to be known as "Adelaide Landing", subject to the conditions listed in the resolutions. ATTACHMENTS: 1. Location map 2. Resolution 3. Applicants Narrative Dated March 21, 2019 4. Approved PUD General Plan March 3, 2017 5. Proposed PUD General Plan February 21, 2019 6. Illustration of Tree Preservation ,,�CITTY OF^ iiV� EST. 1908 O IZ b k 10 Roads q § r Hugo Border � i#� �, Parcel Boundary Adelaide Landing PUD Amendment Hugo, MN N 0 667 Feet 1 in = 667 feet RESOLUTION 2019- APPROVING PUD AMENDMENT FOR OP5 ADELAIDE (EXCELSIOR GROUP) FOR "ADELAIDE LANDING" ON PROPERTY LOCATED EAST OF HIGHWAY 61 AND NORTH OF 130TH STREET WHEREAS, OP5 Adelaide, has requested approval of a PUD amendment to allow a revision to the general plan to replace the 70-foot wide lots with 65-foot wide lots on the property legally described as follows: Outlot B, Adelaide Landing WHEREAS, the Planning Commission has reviewed the PUD amendment at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the request by OP5 Adelaide, subject to the following conditions: 1. A PUD Amendment is approved to replace the 70-foot wide lots with 65-foot wide lots, in accordance with the plans received on March 22, 2019, except as amended by this resolution. 2. PUD flexibility is granted allow the changes shown on the March 22, 2019, plans, except as amended by this resolution. 3. The development shall be subject to the conditions of the May 1, 2017 PUD and preliminary plat approvals (Resolution 2017-10 and 2017-11) except as amended by this resolution. 4. The PUD general plan is approved based on the finding that the proposed project is consistent with the City's Comprehensive Plan and Adelaide Landing PUD. 5. The building setbacks and impervious surface coverage requirements for the PUD are as follows: 45' and 55' Wide Villa Lots 50', 65' and 70'Wide Lots 85' Wide Lots Front Setback (min) 20 Ft — Side Load Garage 25 Ft — Front Load Garage 25 Ft 25 Ft Side Setback (min) 7.5 Ft 7.5 Ft 10 Ft Rear Setback (min) 25 Ft 30 Ft 30 Ft Lot Impervious (max) 55% 50% 50% Resolution 2019- Page 2 6. The developer must comply with the following, prior to Final Plat and Final PUD Plan application: Landscaping a. The landscape plan, utility plan, and grading plan shall be revised to include the details of tree preservation on the northeast portion of the development. b. The final landscape plans must be submitted for review and approval by staff. ADOPTED by the City Council this 6th of May, 2019. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk ADELAIDE LANDING Hugo, Minnesota PUD AMENDMENT NARRATIVE - REVISED March 21, 2019 The City of Hugo City Council approved the preliminary plat and PUD for Adelaide Landing on May 1, 2017. The PUD general plan was approved to allow the creation of 319 single family residential lots and 10 outlots. OP5 Adelaide, LLC has been developing Adelaide Landing per the approved Preliminary Plat and PUD since 2017. Currently, I" and 2nd Additions are substantially completed with 150 finished lots in the process of being purchased for home construction by our builder partners, MI Homes, Creative Homes and Derrick Custom Homes. 3`d Addition was granted Final Plat approval by the City Council February 2019 and is expected to be substantially complete Summer 2019. There are several future planned additions to be completed over the next few years. GENERAL DESCRIPTION OF REQUEST OP5 Adelaide is requesting a PUD Amendment to address changes to the future development on the north half of the Adelaide Landing site (north of the powerlines). In order to meet market demands, OP5 Adelaide is requesting a PUD Amendment to include the following: • Change the approved 70-foot single family lots to 65-foot lots (following the same standards as the currently approved 65-foot single family lots within the project). This will add 5 total lots to entire 216-acre development, bringing the total lots under this PUD to 324 lots. This addition of lots changes the gross density to 1.6 units per acre, compared to the previously approved 1.5 units/acre and maintains as net developable density of 2.2 units/acre as previously approved. All other PUD requirements as originally approved will remain in place. There is no change to the lot count on the south half of the project. On the north half (north of the powerlines) 5 additional lots are proposed. Below is a comparison of the current approved PUD lot count by lot type vs the proposed lot count north of the powerlines: Lot Type Approved PUD Lot Count Proposed PUD Amendment Lot Count 70' Single Family 61 0 65' Single Family 0 66 50' Villa 51 51 TOTAL LOT COUNT 112 117 Adelaide Landing PUD Amendment - Narrative Below is a comparison of the current approved PUD requirements vs. proposed PUD Amendment: Approved Villa Lots Proposed 65' Wide Lots Approved 85' Wide Lots Lot Size (min) 5,850 SF 8,450 SF 11,050 SF Lot Width (min) 45 Ft 65 Ft 85 Ft Lot Depth (min) 130 Ft 125 Ft 130 Ft Front Setback (min) 20 Ft - Side Load Garage 25 Ft —Front Load Garage 25 Ft 25 Ft Side Setback (min) 7.5 Ft 7.5 Ft 10 Ft Rear Setback (min) 25 Ft 30 Ft 30 Ft Bldg Height (max) 35 Ft 35 Ft 35 Ft Lot Impervious (max) 55% 50% 50% PHASE 2 GRADING In response to neighbors' concerns over preserving the existing tree line on OP5 Adelaide's property Northeast corner of the project, changes are being made to preserve additional trees in this area. We feel this is a reasonable and beneficial revision to the grading as previously approved in May 2017. This will be a benefit to both existing neighbors on the east side of the pond, and future Adelaide Landing residents. Last summer OP5 Adelaide walked the area with neighbors, city staff, and council member Petryk to document the property line as staked and the existing vegetation. Since then, OP5 Adelaide has worked with our engineers to relocate a portion of proposed storm sewer to avoid the need to disturb some of the vegetation along the rear lots in the NE corner. PROJECT CONTACTS Developer/Owner: Engineer/Wetlands/EAW: The Excelsior Group Steph Griffin, Development Manager stenh. ariffinoexcelsiorllc. com 952.525.3239 1660 Highway 100 South, Suite 400 St. Louis Park, MN 55416 Westwood Professional Services John Bender, Project Manager Tohn. Bender( a�westwoodns.com 952.697-5727 12701 Whitewater Drive, Suite 300 Minnetonka, MN 55343 Adelaide Landing PUD Amendment - Narrative Adelaide landing Hugo, MN Illustrative Neighborhood Plan 000846303-09-2017 NPhone(952) 937-5150 Fax (952) 937-5822 Toll Free (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 westwoodps.com Westwood Professional Services, Inc. 0 200 400 600 Entry Monument Ponding/ Soil Borrow Soccer Field Shelter 50 Single Family 85 Single Family 70 Single Family Existing Wetland Park Trail Preserved Trees Existing Wetland Overhead Power Easement Existing Wetland Existing Wetland 17 22 6 7 8 9 10 11 12 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Future Lots PondPond Pond Pond Pond Pond Ponding/ Soil Borrow/ Flood Storage Pond Pond Pond Existing Wetland Pond Pond Tot Lot Basketball Court Pickleball Court Trail Trail Preserved Pine Glade Landscape Buer Landscape Buer Existing Trail Pipeline Easement 65 Single FamilyVillas Preserved Pine Glade Pond Pond Landscape Buer Overhead Power Easement Pipeline Easement Preserved Aspen Grove Preserved Aspen Grove PROJECT DATA Gross Site Area: 216.6 ac Collector Road ROW: 8.1 ac CSAH 61: 3.4 ac. 130th Street: 4.7 ac. Existing Wetlands:57.7 ac Floodzone( 100 yr): 4.6 ac (beyond wetland limits) Net Developable Area: 146.2 ac Park/Open Space: 111.0 ac (includes ponds, parks, wetlands, wet buers, road buers, woods, etc.) Proposed Residential Homes 319 lots 45 & 55 Villa Homes: 83 lots 50 Single Family Lots: 51 lots 65 Single Family Lots: 34 lots 70 Single Family Lots: 61 lots 85 Single Family Lots: 90 Lots *(Includes 7 future lots by others) Overall Gross Density: 1.5 un/ac 319 units / 197.5 ac Overall Net Density: 2.2 un/ac 319 units / 146.2 ac Aerial photography from State of Minnesota; Topography from State LIDAR 1110987 1 1 2 3 4 5 6 7 2 3 4 5 6 12 13 1 2 3 4 5 613 11 12 109 8 71 2 3 4 5 678 9 10 11 12 13 14 15 16 17 1 2 3 6 5 4 3 2 1 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 2 3 4 5 6 7 8 21 23 22 21 20 19 18 17 16 15 14 13 12 16 17 18 19 20 15 14 13 12 11 11 10 9 10 9 8 8 7 67 6 5 5 4 34 3 2 1 2 1 17 16 15 14 13 121 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 6 1 2 3 4 5 6 7 8 13 12 11 10 9 5 4 3 2 1 17161514131211109 8 7 6 5 4 3 2 1 6 7 8 7 6 54321 1 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 8 9 10 11 12 13 109 8 7 6 1 2 3 4 5 6 7 12345678910111213141516 12 13 14 15 17 18 19 20 21 16 15 14 13 11 10 9 8 7 6 5 4 3 2 1 1 2 3 4 5 16 4 5 6 7 8 9 10 OUTLOT C OUTLOT E OUTLOT H OUTLOT D OUTLOT I OUTLOT J OUTLOT B OUTLOT D OUTLOT C OUTLOT A Adelaide Landing Hugo, MN Illustrative PUD Amendment Phone (952) 937-5150 Fax (952) 937-5822 Toll Free (888) 937-5150 7699 Anagram Drive Eden Prairie, MN 55344 westwoodps.com Westwood Professional Services, Inc. Entry Monument Ponding/ Soil Borrow Soccer Field Shelter 50’ Single Family 85’ Single Family 65’ Single Family Existing Wetland Park Trail Preserved Trees Existing Wetland Overhead Power Easement Existing Wetland Existing Wetland 1 2 3 4 5 6 2 1 7 6 5 4 3 2 1 19 18 17 16 15 14 13 8 6 5 4 2 1 1 2 3 4 5 6 Future Lots PondPond Pond Pond Pond Pond Ponding/ Soil Borrow/ Flood Storage Pond Pond Pond Existing Wetland Pond Pond Tot Lot Basketball Court Pickleball Court Trail Trail Preserved Pine Glade Landscape Buer Landscape Buer Existing Trail Pipeline Easement 65’ Single Family 55’ Single Family Preserved Pine Glade Pond Pond Landscape Buer Overhead Power Easement Pipeline Easement Preserved Aspen Grove Preserved Aspen Grove PROPOSED PROJECT DATA Gross Site Area: 216.6 ac Collector Road ROW: 8.1 ac CSAH 61: 3.4 ac. 130th Street: 4.7 ac. Existing Wetlands:57.7 ac Floodzone( 100 yr): 4.6 ac (beyond wetland limits) Net Developable Area: 146.2 ac Park/Open Space: 111.0 ac (includes ponds, parks, wetlands, wet buers, road buers, woods, etc.) Proposed Residential Homes 324 lots Detached Villas Lots: 0 lots 50’ Single Family Lots: 51 lots 55‘ Single Family Lots: 81 lots 65’ Single Family Lots: 108 lots 70’ Single Family Lots: 0 lots 85‘ Single Family Lots: 84 Lots *(Includes 7 future lots by others) Overall Gross Density: 1.6 un/ac 324 units / 197.5 ac Overall Net Density: 2.2 un/ac 324 units / 146.2 ac Setbacks: 50’ Single Family Lots: Side Setbacks: 5’/5’ (10’ Total) Aerial photography from State of Minnesota; Topography from State LIDAR 12 11 10 9 7 3 7 Proposed Roundabout APPROVED PROJECT DATA Gross Site Area: 216.6 ac Collector Road ROW: 8.1 ac CSAH 61: 3.4 ac. 130th Street: 4.7 ac. Existing Wetlands:57.7 ac Floodzone( 100 yr): 4.6 ac (beyond wetland limits) Net Developable Area: 146.2 ac Park/Open Space: 111.0 ac (includes ponds, parks, wetlands, wet buers, road buers, woods, etc.) Proposed Residential Homes 319 lots Detached Villas Lots: 83 lots 50’ Single Family Lots: 51 lots 55‘ Single Family Lots: 0 lots 65’ Single Family Lots: 34 lots 70’ Single Family Lots: 61 lots 85‘ Single Family Lots: 90 Lots *(Includes 7 future lots by others) Overall Gross Density: 1.6 un/ac 319 units / 197.5 ac Overall Net Density: 2.2 un/ac 319units / 146.2 ac Setbacks: 50’ Single Family Lots: Side Setbacks: 7.5’/7.5’ (15’ Total) Aerial photography from State of Minnesota; Topography from State LIDAR 32187 1 1 2 3 4 5 6 7 2 3 4 5 6 4 5 1 2 3 4 5 61 3 2 4 5 6 71 2 3 4 5 678 9 10 11 12 13 14 15 16 17 1 2 3 1 2 3 3 2 1 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 2 3 4 5 6 2 1 23 24 23 22 21 20 19 18 17 16 15 14 12 18 19 20 21 22 17 16 15 14 11 13 10 9 10 9 8 8 7 6 7 6 55 4 3 4 3 2 1 2 1 17 16 15 14 13 12 1 2 3 4 5 6 7 8 9 10 11 1 2 3 4 5 6 1 2 3 4 5 6 7 8 13 12 11 10 9 3 4 5 6 7 17161514131211109 8 7 6 5 4 3 2 1 1 8 7 6 54321 1 2 3 4 5 6 7 8 9 10 11 4 5 6 7 8 8 9 10 1 2 3 1234 5 12345 6 7 1413121110987654321 2 3 4 5 5 4 3 2 6 7 81 5 4 3 2 1 3 2 1 1 2 3 4 1 6 4 5 6 7 8 9 10 OUTLOT A OUTLOT OUTLOT C OUTLOT OUTLOT D OUTLOT E OUTLOT OUTLOT OUTLOT OUTLOT OUTLOT F 18 13 11 12 25 7 8 14 9 CITY OF -� _ FIST. 1906 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: Firefighter's Relief Association Pension Increase DATE: For the City Council Meeting of May 6, 2019 DESIRED COUNCIL ACTION Motion to Ratify Board of Trustees Request for $100 Increase in Lump -Sum Pension and Approve Revised By -Laws OPTIMUM PENSION BENEFIT LEVEL On April 2, 2012, the City Council adopted a Resolution Adopting Firefighter Relief Pension Fiscal Policy. The policy sets the optimum pension benefit level as the average lump -sum benefit provided by relief associations that receive state fire aid within 10% of the amount received by the Hugo Firefighter's Relief Association, as last reported by the Office of the State Auditor. According to the Office of the State Auditor, ten other lump -sum relief associations received state fire aid in 2018 within 10% of the amount received by Hugo. These associations are located in: Cambridge, Becker, Isanti, Ham Lake, Little Falls, Fergus Falls, New Prague, Park Rapids, Vadnais Heights, and Waconia. Staff feels that this is a very good sampling of associations. Using data from these ten associations, we can establish the optimum pension benefit level at $3,855 per year of service. While this average is $155 above our current benefit amount, staff recommends that we reach this average through multi -year step increases. To begin, staff recommends an immediate increase of $100. The Board of Trustees voted to increase their lump -sum pension benefit from $3,700 per year of service to $3,800 and is asking the City Council to ratify this increase as well as approve a revision to the by-laws incorporating this new benefit level. FINANCIAL STATISTICS The Finance Department has reviewed the financial status of the relief association and finds that the recommended increase will result in the following: Total Pension Assets: $1,812,377 (projected year-end balance) Total Pension Liability: $1,249,006 (after $100 increase) Projected Surplus: $ 563,371(45% of liability) Staff has run some projections (see attachment) that show the investment portfolio can withstand a 27% market correction while still maintaining a surplus. RECOMMENDED PENSION BENEFIT LEVEL INCREASE Staff is recommending the City Council approve a motion to ratify the Board of Trustees request for a $100 increase in the lump -sum pension benefit and approve a change to the by-laws incorporating this new benefit level. This will bring Hugo's pension benefit to $3,800 per year of service (within $55 of the optimum level described above). ATTACHMENTS Relief Association Comparisons Letter from Dave Jensen, President of the Board of Trustees Financial Projections Section 13.3 of Association By-laws (reflecting the proposed increase) KU1aFIRER EWTEWS, REIJEF ASSOCIATION f I A E 5323 140'' BTMEET NORTH Hu(io,, MINNESOTA 55038 (651) 429-0300 Hugo Firefighter's Relief Association TO: Ronald J. Otkin, Finance Director FROM: Dave Jensen, President DATE: April 16, 2019 SUBJECT: Pension Increase Please be advised that the Board of Trustees voted to increase the lump sum pension benefit from $3,700 per year of service to $3,800 effective April 16th 2019. This increase will not require a municipal contribution in calendar year 2019. In keeping with past practice, this increase should be ratified by the City Council. Please place this item on an upcoming City Council agenda for ratification. Dave Jensen, President Relief Association Comparisons Lump Sum Plans Only 2016 2017 Name 2018 Aid Variable Lump Sum Lump Sum Thief River Falls, City of $ 72,412 -15.54% $ 3,000 $ 3,000 North Mankato City of $ 72,616 -15.31% $ 3,000 $ 3,000 Zimmerman City of $ 73,384 -14.41% $ 4,000 $ 4,100 Mahtomedi City of $ 76,884 -10.33% $ 4,900 $ 5,200 Cambridge, City of $ 77,549 -9.55% $ 3,500 $ 3,500 Vadnais Heights City of $ 80,634 -5.96% $ 3,600 $ 4,100 Park Rapids City of $ 81,070 -5.45% $ 3,500 $ 3,500 Isanti Area Joint Op District $ 81,836 -4.55% $ 5,500 $ 5,500 New Prague City of $ 82,430 -3.8690 $ 3,375 $ 3,750 Becker City of $ 82,472 -3.81% $ 3,300 $ 3,300 Hugo City of $ 85,740 0.00% $ 3,500 $ 3,700 Waconia, City of $ 88,020 2.66% $ 3,500 $ 3,500 Ham Lake City of $ 91,746 7.00% $ 3,400 $ 3,400 Little Falls City of $ 93,094 8.58% $ 3,400 $ 3,400 Fergus Falls City of $ 94,181 9.84% $ 4,400 $ 4,600 Sartell City of 97,014 13.15% $ 3,312 $ 3,442 St. Michael City of $ 97,021 13.16% $ 3,000 $ 3,300 Big Lake, City of $ 99,393 15.92% $ 3,800 $ 4,100 Number of Departments Within 10% of Hugo's State Aid $ 10 10 Lowest $ 3,300 $ 3,300 Highest $ 5,500 $ 5,500 Average (not including Hugo) $ 3,748 $ 3,855 State -Wide Average $ 1,736 $ 1,826 OPTIMUM PENSION BENEFIT LEVEL Based on the adopted formula, the optimum pension benefit level for the Relief Assn is: $ 3,855 per year of service. $ 3,700 Hugo's Current Level $ 3,800 Proposed Level \ \ �) \ a2 r �2 |00 G \ w, f ) 06 ] & # ° Ln a ) | a ) , w ■ � ■ x rn / 00 � �\ ce �in £o ao vi- o / / � 00 0 �Q k� c j - • K 0 - a ■ in cnw r " ® ` - % m rn £ � r - _ 2 $2 $2 Ln k / to - _ \ g / ■ \ -u 4 j ƒ _ / ® ® ® A a)a)\ 8 CL - , 0 - C CA �m \ �\ in £Ln , ® lu / �I 2 00 r 00 r �I 00 r I� 2 (1) A member's Beneficiary shall be eligible to receive a benefit upon the death of an Active, Deferred or Retired Member who has not yet received his or her full retirement benefit. In no case shall the member receive less than one (1) times the benefit amount or the amount equal to his/her years of active service in the Hugo Fire Department, unless the member is vested. (2) If the member has no Surviving Spouse or surviving children, the member's benefit shall be distributed in a lump sum to the estate of the member AILWICLE XIII SERVICE PENSIONS Section 13.1. Lump Suns Pension: The exclusive pension benefit provide by the Association shall be a defined benefit lump sum service pension, paid based on the members years of active service. Upon meeting the requirements in Section 13.2 of this article, the member shall be entitled to the benefit amount for each year that the member has served as an active member of the fire department. In accordance with, Minnesota Statute 424A.10, the Association shall pay a supplement benefit to the qualified member in addition to the lump sum pension. The amount of this benefit shall equal ten (10) percent of the regular lump sum distribution, but in no case shall exceed one thousand dollars ($1,000.00). This supplemental benefit shall be reimbursed to the Association, in accordance with Minnesota Statute 424A.10 Section 13.2. Eligibility Requirements: To be eligible to receive a service pension a member must meet all of the following requirements. (1) Be at least fifty (50) years of age; (2) Have terminated from the Fire Department (3) Have completed at least ten (10) years of active service with the fire department before termination; and (4) Have been a member of the Association at least ten (10) years prior to such termination. Section 13.3. Benefit Amount: The current benefit amount per year of service is $3,800.00 AI&VICILE XXV TIMING AND MODES OF DISTRIBUTION Section 14.1. Independent Expertise Encouraged: Because of the varying circumstances in each member's retirement planning, optional benefit payment methods are offered. Selection should occur after consultation with a tax consultant, insurance and/or estate planner, or an attorney. Alternate payment methods on the Application Form shall include: (1) Check. A single Lump sum check payment payable to the eligible retiree. T.1 2 0 U 0 Z w m LO 00 N Z J D a 0- r Z CO W w U) w wsb April 30, 2019 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 130th Street Improvement Project City of Hugo S.A.P.224-110-002 WSB Project No. R-010892-000 Dear Mayor and Council Members: Bids were received for the above -referenced project on Tuesday, April 30, 2019, and were opened and read aloud. Four bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Dresel Contracting, Inc., Chisago City, Minnesota the amount of $2,650,716.57. The Engineer's Estimate was $2,814,416.00. Dresel Contracting did not submit the Bidders Acknowledgement of Notice to Bidders, a document indicating items traditionally included in the project manual are now available over the internet. Dresel contracting immediately provided the signed document when notified it was missing from their bid submittal. City Attorney Snyder indicated he did not believe that this omission would materially affect the outcome of the bid or furnish any advantage to the bidder in not having supplied it in a signed form until after the bids were opened. He did not believe it should be construed as disqualifying. We recommend that the City Council consider these bids and award a contract in the amount of $2,650,716.57 to Dresel Contracting, Inc. based on the results of the bids received. Sincerely, WSB ` . FIe� Mark Erichson, PE Sr. Project Manager Attachments cc: Katie Koscielak, WSB kkp K:1010892-0001AdminlConstruction Admin1010892-000 LOR 043019.docx BID TABULATION SUMMARY PROJECT: 130th Street Imrovement Project OWNER: City of Hugo S.A.P. Project No. 224-110-002 WSB PROJECT NO.: R-010892-000 Bids Opened: Tuesday, April 30, 2019, at 10:00 am Contractor Bid Security (5%) Grand Total Bid 1 Dresel Contracting, Inc. X $2,650,716.57 2 Arnt Construction Company $2,877,281.24 3 Park Construction Company X $3,032,961.42 4 Miller Excavation X $3,188,066.71 Engineer's Opinion of Cost $2,814,416.00 I hereby certify that this is a true and correct tabulation of the bids as received on April 30, 2019. Denotes corrected figure Mark Erichson, PE KA010892-OOOIAdminlConstrucuon Admin1010892-000 81d Tab Summary 043019 RESOLUTION NO. 2019 — A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 130TH STREET IMPROVEMENT PROJECT WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for bids for the above -referenced project, and WHEREAS, bids were publicly received and opened on April 30, 2019. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: All bids for the construction of the 130a' Street Improvement Project have been received and are tabulated on the attached summary. 2. The bid of Dresel Contracting, Inc., in the amount of $2,650,716.57, for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. 3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. 4. The City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 6th day of May 2019. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk May 2, 2019 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Gravel Roads Discussion WSB Project No. R-011950-000 Dear Mayor and Council Members: Last year, City Council and staff discussed gravel roads at a number of City Council work sessions. The result of these work sessions was to reclaim 1.67 miles of roadways (Ingersoll o Avenue, 175th St, Inwood Ave, 180th Street) to improve the overall gradation of the class 5 roadway material, assess how the reclaimed roadways perform, and determine if it is worthwhile Z to pursue reclaiming the remaining 5.5 miles of problem gravel roadways in 2019. Public works m staff was also authorized to purchase a rubber tire roller to as a way to improve our grading practices. This piece of equipment will no longer be required to be rented for future reclamation projects as well. 0 Lo co The gravel roads that were reclaimed last year are performing well and are in the top tier of our CO gravel roads. Staff is recommending reclaiming the remaining 5.5 miles of problematic gravel N roadways in 2019. Costs are anticipated to be approximately $40,000, with public works staff completing the grading and compaction portion of the project. Staff will provide a brief PowerPoint presentation on the process completed last year, the Z roadways performance, remaining projects to be completed, and timeline for the improvements to LO be completed. Z Sincerely, J a WSB H CD Mark Erichson, PE N Sr. Project Manager W Attachments W W W cc KA011950-00Madminldocst2019 gravel reclamation.docx U 2 0 U Z W m Z J Q a Z CO 0 0 N W n to W W W F- to F 0 W 00 wsb May 2, 2019 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Rosemary Way Parking/No-Parking WSB Project No. R-013272-000 Dear Mayor and Council Members: At the April 15th City Council meeting, Council considered the Site Plan and Conditional Use Permit for the Rosemary Apartments. During the discussion, a comment regarding parking on Rosemary Way had come up from an individual in the audience. Rosemary Way is currently designed as a 32-ft wide roadway and is part of our State Aid Roadway system. Currently, there are not any parking restrictions along Rosemary Way. Staff has three options that currently exist. These options are as follows: 1. Continue to leave Rosemary Way without parking restrictions and monitor to determine if parking becomes an issue. Parking on both sides of Rosemary Way does not meet State Aid Standards based on roadway width, although we have this situation throughout much of Hugo. The roadway was built and later added to our state aid street system. If the roadway was designed as a state aid roadway and constructed using state aid funds, MNDOT would have required a no parking resolution for at least one side of the roadway based on the design width. 2. Restrict Parking on one side of Rosemary Way. This would meet state aid standards based on the existing roadway width. 3. Restrict Parking on both sides of Rosemary Way. This would meet state aid standards based on the existing width of the roadway. While one could argue any one of the options is acceptable at this time, the long-term plan for Rosemary Way (as identified in the Comprehensive Plan), would not likely allow parking along Rosemary Way. For that reason, staff recommends approving the attached no parking resolution and posting Rosemary Way as no parking. Sincerely, WSB Mark Erichson, PE Sr. Project Manager Attachments C:1Userslmichele.lindaulAppDatalLocallMicrosoft\WindowsllNetCachelConlenl.OutlooklEQODF6D41rosemary no parking.docx RESOLUTION NO.2019- CITY OF HUGO WASHINGTON COUNTY, MINNESOTA A RESOLUTION RESTRICTING PARKING ALONG ROSEMARY WAY FROM EVERTON AVENUE NORTH TO ELMCREST AVENUE NORTH WHEREAS, the City Council of Hugo has taken complaints regarding parking along Rosemary Way; and WHEREAS, Rosemary Way is part of our State Aid road network with Rosemary Way not meeting width requirements for unrestricted parking; and WHEREAS, long term plans for Rosemary Way, as identified in the comprehensive plan, would not include parking along Rosemary Way. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, as follows: 1. The City of Hugo shall prohibit the parking of motor vehicles along Rosemary Way from Everton Avenue North to Elmcrest Avenue North. This resolution was adopted by the City Council of the City of Hugo on the 6t' day of May, 2019, by a vote of Ayes and Nays. ATTEST: Tom Weidt, Mayor Michele Lindau, City Clerk (seal) N.q L AW ENFORCEMENT MEMORIAL DAY MAY 159 201.9 Washington County Historic Courthouse 101 West Pine Street, Stillwater Sheriff ®an Starry invites you to observe the ceremony and share cake and refreshments at the Washington County Historic Courthouse at 12:00 PIS, Wednesday, May 15, 2019. National Correctional Officers Week May 5 —11, 2019 National Police Officers Week May 12 v 18, 2019 We are hosting the very first Hugo Fire Department Waffle Breakfast Saturday May 18th at 830-113oAM. Adults will be $ 8 and kids under 12 will be $ 5. It is all you can eat waffles with sausage and orange juice until they run out. The Fire Station will be available to tour and there will be a Moon Bounce inside for kids! If you have any questions please contact: Captain Ross Hoernemann 651-785-3417 May 2019 May2019 June2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Apr 28 29 30 May 1 2 3 4 8:01am FD Live Burn (13040 Ingersoll Ave) 7:00pm HGNFS Comedy Show (Vines Vinyard, 5 6 7 8 9 10 11 7:00pm City Council Meeting m B ZA 7:OOpm Planning Commission 12 13 14 7:00pm 130th St Neighborhood (Hugo Council Chambers) 15 16 17 18 7:00pm Parks Funding workshop (Hugo Council Chambers) 12:OOpm Law Enforcement Day (Stillwater Hist Court 8:30am FD Waffle Breakfast (Hugo FD) 7:OOpm Parks 19 20 21 5:00pm EDA Meets 22 23 24 25 7:00pm City Counci Meeting 3:30pm Waters Edge "Fli the Switch" 6:30pm BOZA 5:00pm Burger Night (Hugo Legion) 7:00pm Planning Commisison 26 27 28 29 30 31 Jun 1 Memorial Da Meetings in green are scheduled/posted meetings.0 1 5/2/2019 1:03 PM June 2019 June 2019 July 2019 Su Mo Tu We Th Fr Sa Su Mo Tu Wee Th Fr Sa 1 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10 11 12 13 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 26 27 28 29 30 31 Jun 1 2 3 4 5 6 7 8 7:00pm City Council Meeting 9 10 11 12 13 14 15 m B ZA 7:00pm Planning Commission 16 17 18 5:00pm EDA Meets 19 7:00pm Parks 20 21 22 7:00pm City Counc' Meeting 23 24 25 26 27 28 29 7:00pm VG North Workshop LMC Annual Conference in Duluth 5:00pm Burger Night (Hugo Legion 6:30pm BOZA 7:00pm Planning 30 Jul 1 2 3 4 5 6 Meetings in green are scheduled/posted meetings. 2 5/2/2019 1:03 PM The following items were distributed at the meeting. Name organization Date organized Tax exempt number Hugo Lionss Club Jan 1,1975 ... . W 5423375 o Address PO Box 321 City State Zip Code _........ __ _ Hugo Minnesota 55038 Name of person making application Dan Balthazor Business phone Home phone ��-� 651 777-6924� 2-910 0994 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer 5-10-2019 ❑X Club ❑ Charitable ❑ Religious ❑ Other non-profit Organization officer's name Dan Balthazor w City State Zip Code Hugo Minnesota 55038 m .................... W....... ... g officer's name Organization Crai g Tracy City State Zip Code Hugo Minnesota 55038 Organization o Icer s name _ Jason Schwie er g_,._... _ yg City StateZip Code � Hugo Minnesota55038 .. Organization rt officer'name _ Mark He ...._._ State _ Zip Code g nesota �55038 � �Hu o Mln �mwm mmm Location where permit will be used. If an outdoor area, describe. Grundhofer's Old Fashion Meats 15449 Forest Blvd. Hugo, MN. 55038 5-10-2019 11 am to 2pm. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Lion's Club International 1,000,000.00 West Bend Mutual Ins. 1,000,000.00 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license _........_ Date Approved 15 Fee Amount .._ Permit Date Date Fee Paid City or County E-mall Address C95t--7GZ-43ts ¢' 71 City or County Phone Number _._.. Signature City Clerk or County Official -.......... Approved Director Alcohol and Gambling Enforcement CLERKS B07CE: Sulbmit fl-Js Form to McoIh6 and Varrbllrng i iforcernent Dhdslon 30 days prr or to event, O'iL1111911 CWylllll'1611111P"'y5'IIIIOIIIL 1114sIIIIIlE1111i1IIIiIIIIWVAW'i µ Alll! BIIL.JIIICA"'W"'W1"1111P'1 OIINLA. W IIIIwLALllll IIIIr Rf1VIIIIIIILL A VAllll.11llllll.J IIIRIIII i'ytAWL AIIW.IIL11111111111111'."'" L W°°01114y Llllh°IIIIIIIIIIIII W lIIIIIAII W BLIIMJIII'K'iBAtL Wwy1L,W," IIII AWIWII'y()VAW.5 AIIIILI11E SIIIIIIICJ"W BACK VW. LIIOLI111WBY VW WVL�1w1OVO III V 1O AGII!11111 " f A W.ION @S ("AWL IIgJ yj