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HomeMy WebLinkAbout2019.04.15 CC Minutes Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, APRIL 15, 2019 – 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approval of the Minutes for the March 29, 2019, PTA Game Night Klein made motion, Miron seconded, to approve the minutes for the Hugo and Oneka Elementary Schools PTA Game night on March 29, 2019, as presented. All Ayes. Motion carried. Approval of the Minutes for the April 1, 2019, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for Hugo City Council meeting on April 1, 2019, as presented. All Ayes. Motion carried. Approval of the Minutes for the April 6, 2019, Kidz ‘n Biz Klein made motion, Petryk seconded, to approve the minutes for Annual Kidz ‘n Biz Festival on April 6, 2019, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion,Klein Haas ,seconded, to approve the agenda as amended by removing the presentation by Commissioner Miron and adding acknowledgment of National Public Safety Telecommunications Week. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 15, 2019 Page 2 of 10 Presentation of Certificates of Appreciation to Forest Lake High School Students Council Member Haas presented Certificates of Appreciation to Forest Lake High School Students Tayler Williamson and Mikayla Whitehill for their volunteer efforts supporting the Yellow Ribbon Network. Tayler and Mikayla organized a packing event at the Forest Lake High School. They collected coffee and money for postage. He shared a “thank you” note from one of the units who received a care package. Approval of the Consent Agenda Klein made motion,, Petrky seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Scope of Work for Public Works Facilities Study 3. Approve Special Event Permit for New Life Church Summer and Fall Events 4. Approve Extension of Site Plan and Variances for Multifeeder Technology in the Bald Eagle Industrial Park 5. Approve Matt Drew as Safety Lieutenant on the Hugo Fire Department 6. Approve Lawful Gambling Exempt Permit for MSOLE at the Hugo Legion on June 9, 2019 7. Approve Resolution Approving Application for CDA Grant for Hopkins Schoolhouse 8. Approve Wetland Replacement Plan for Rosemary Apartments th 9. Approve Wetland Replacement Plan for 165 Street Solar Farm rd 10. Approve Resolutions Approving Oneka Place 3 Addition Final Plat and Development Agreement All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Scope of Work for Public Works Facilities Study With direction from the City Council’s goals and priorities, City staff had solicited proposals for a Public Works Department building space needs study. City Administrator Bryan Bear, Public Works Director Scott Anderson, and Lead Worker Mike Loeffler met with several firms experienced in site and building planning and design. After comparing three proposals based on price, experience, and references, staff had recommended acceptance of the proposal submitted by Jeffery Oertel of Oertel Architects in the amount of $12,500. Oertel Architects has extensive experience in the planning and design of public works facilities and understood the needs of a Public Works Department. Adoption of the Consent Agenda approved the acceptance of the proposal submitted by Jeffery Oertel of Oertel Architects in the amount of $12,500. Hugo City Council Meeting Minutes for April 15, 2019 Page 3 of 10 Approve Special Event Permit for New Life Church Summer and Fall Events th New Life Church, 6000 148 Street North, had applied for a Special Event Permit to hold outdoor events on Sunday, June 9 and Sunday October 6, 2019. A Special Event Permit approved by Council was required because they would be using an amplified sound system. The June event will be an outdoor service at 9 a.m. followed by a potluck. The October event will be an outdoor gathering from 2-5:30 p.m. with a small band, hayrides, and outdoor games. Adoption of the Consent Agenda approved the Special Event Permit for New Life Church for their Spring and Fall events. Approve Extension of Site Plan and Variances for Multifeeder Technology in the Bald Eagle Industrial Park At its August 6, 2007, meeting, the City Council approved the site plan and variances for a 28,000 square foot manufacturing building submitted by Multifeeder Technology. Approval for site plans expire one year after City Council approval if a building permit is not approved and construction has not started on the building. The applicant did not construct the building and requested an extension of the site plan and variance approvals. Adoption of the Consent Agenda approved the extension of the site plan and variances, subject to all conditions listed in the approving resolutions. Approve Matt Drew as Safety Lieutenant on the Hugo Fire Department Matt Drew joined the fire department in December, 2015, and became a regular firefighter in December, 2017, after completing all probation requirements. Fire Chief Kevin Colvard recommended Matt Drew be appointed as the new Safety Lieutenant. Adoption of the Consent Agenda approved Matt Drew as Safety Lieutenant on the Hugo Fire Department effective April 1, 2019. Approve Lawful Gambling Exempt Permit for MSOLE at the Hugo Legion on June 9, 2019 Minnesota Supporting our Law Enforcement (MSOLE) had applied for a Lawful Gambling Exempt Permit to conduct raffles at their event on Sunday, June 9, 2019, to be held at the Hugo American Legion. Permits are issued by the MN Gambling Control Board but must first be approved by the City. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for MSOLE for their June 9, 2019, event. Approve Resolution Approving Application for CDA Grant for Hopkins Schoolhouse At its February 4, 2019, meeting, Council approved the marketing of the Hopkins Schoolhouse for a public/private partnership as recommended by the Hopkins Schoolhouse Committee. The Washington County Community Development Agency provides grants for projects intended to increase redevelopment readiness, spur new business, or assist with removing blighted properties. Staff had received a proposal from WSB to complete a Phase I Environmental Site Assessment, Asbestos and Regulated Materials Survey, and Land Survey for $8,080. Grants in amounts less than $10,000 required a match of $.20 to every $1. Adoption of the Consent Agenda approved the RESOLUTION NO. 2019-16 APPROVING APPLICATION FOR PREDEVELOPMENT FINANCE FUNDING FOR HOPKINS SCHOOLHOUSE. Hugo City Council Meeting Minutes for April 15, 2019 Page 4 of 10 Approve Wetland Replacement Plan for Rosemary Apartments To accommodate the construction of a 45-unit apartment complex along Rosemary Way, MWF Properties submitted an application requesting approval to impact wetlands found on site. The applicant was proposing to impact 0.05 acres of wetland. Impacts are to two separate wetlands on the property and will impact a portion on the east side of the project and a portion on the west side of the project. MWF Properties was proposing to replace the wetlands that are impacted through the purchase of wetland credits from an existing approved wetland bank in Rosemary Way Mitigation Area. Based on staff’s review of the application and supporting documentation, the requirements under the MN Wetland Conservation Act (WCA) had been met. Adoption of the Consent Agenda approved the MWF Properties application for sequencing and wetland replacement. Approve Wetland Replacement Plan for 165th Street Solar Farm To accommodate the development of a solar facility along 165th Street, Sunrise Energy Ventures (FastSun4, LLC) had submitted a revised application based on a previous joint application that was approved in November 2018. The revision included an increase in avoidable wetland impact that requires replacement from 0.165 acres to 0.197 acres. The applicant was proposing to replace the additional wetlands that are impacted through the purchase of wetland credits. Based on staff’s review of the application and supporting documentation, the requirements under the MN Wetland Conservation Act (WCA) had been met. Adoption of the Consent Agenda approved the Sunrise Energy Ventures application for sequencing and wetland replacement. Approve Resolutions Approving Oneka Place 3rd Addition Final Plat and Development Agreement CPDC – Pratt – Oakwood, LLP, had requested approval of a final plat and development agreement to plat 54 residential lots and 3 outlots from the Oneka Place preliminary plat. This will develop a 13.7 acre piece of property legally described as Outlots J and K, Oneka Place. The site was currently vacant. The lots met the minimum lot standards and requirements for the Oneka Place PUD. Adoption of the Consent Agenda approved RESOLUTION 2019-17 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC – PRATT – OAKWOOD, LLP, ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF 159TH STREET FOR ONEKA PLACE 2nd ADDITION. Update on Waters Edge Water Reuse Project Phase II At the April 1, 2019, City Council meeting, the City Council approved the Rice Creek Watershed District Cost-Share Agreement for the Water’s Edge Phase 2 Water Reuse Improvement Project. City Engineer Mark Erichson provided a summary of the Phase I project that retrofitted the existing irrigation system to irrigate 30 acres using stormwater instead of City potable water. This project was done in partnership with the Rice Creek Watershed District, Metropolitan Council, and the Waters Edge Homeowner Association. The HOA now wanted to expand the project to irrigate another 40 acres, and the RCWD has agreed to provide a grant of $185,760. Like Phase One, the system would be maintained by the HOA, and they would pay the annual water bill to the City to recover costs. Both projects will save an estimated 20-30 million gallons of water, which reduces the construction of future water infrastructure, cleans up stormwater, and makes it Hugo City Council Meeting Minutes for April 15, 2019 Page 5 of 10 less expensive for the HOA to irrigate. Erichson explained the next steps included developing a work plan, finalizing agreements and having a neighborhood meeting. Klein thanked Erichson and the Waters Edge HOA for being the first HOA to convert their water system. Klein made motion, Petryk seconded, to approve RESOLUTION 2019-18 AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE WATER’S EDGE PHASE II WATER REUSE IMPROVEMENT PROJECT. All Ayes. Motion carried. Rosemary Apartments Site Plan, CUP, and Frenchman Place 4th Addition Final Plat MWF Properties had requested approval of a site plan and Conditional Use Permit (CUP) for a three story approximately 80,000 square foot apartment building (including an underground parking lot) for property located north of Rosemary Way and west of Everton Avenue. Community Development Director Rachel Juba explained that apartments are allowed in the Medium Density Multiple Family Residential (R-5) with a CUP. The property is 18.15 acres, including several wetlands for a total of 4.6 acres buildable, and the density of the project would be ten units per acre, meeting the zoning district regulations. The applicant was also requesting rd approval of a final plat for Frenchman Place 3 Addition, consistent with the preliminary plat. Juba updated the Council on the public hearing held at the Planning Commission meeting on March 28, 2019. The Planning Commission generally liked the plan but had a few questions on the building height, parking, drainage, and architecture. There were a number of residents that spoke at the meeting and raised concerns about affordable housing, building height, storm water drainage, parking, fire protection, and park space. Juba responded to the comments explaining how they met City Code. She stated that whether or not it is affordable housing is not addressed in the Code. There would be a need for a variance if the building was to be over 35 feet in height, and it was acknowledged there is a lack of parks in the area. She stated the developers will be the owners, and they will have an onsite management company. The Planning Commission recommended approval of the applications, subject to the conditions on the resolutions, by a vote of 6 to 1. The nay vote resulted from a concern that the project did not meet the character of the area. Juba explained that after the public hearing, staff was contacted by Everton Avenue residents and a meeting was held on April 8 to talk about drainage in their area. It was also noted that the area was master planned in 2008, and it was proposed then to use this lot for an apartment building. Juba explained the criteria of approval for a CUP and how the project met it. She explained that if the standards and criteria are met, the Council must approve it. Whether it is an affordable housing project is irrelevant, and she explained it would be Section 42 housing, which is very different from Section 8. Petryk asked if there were age restriction guidelines and occupancy numbers. She also questioned the ability to get to the school by sidewalk. Juba responded there were trails along Rosemary Way but no trails along Everton Avenue. She referred the other questions to the developer. Petryk stated she liked the underground parking and the onsite management. Hugo City Council Meeting Minutes for April 15, 2019 Page 6 of 10 Haas talked about the renderings and stated it would be nice to have a more substantial area for a park. He asked if there was any stormwater reuse in the project, and Rachel responded that there would not be enough water on the property to accommodate water reuse. Miron talked about the surrounding properties and asked what could occupy the Commercial Zoning District to the south. Juba responded that it was a general business district that included a lot of uses. Klein talked about the height of the apartment building in relation to the heights of other buildings in the area, and he didn’t seem to think that it would be out of place. He addressed the concern about income and said the occupants would be workers, and an affordable place to live made sense. Mayor Weidt acknowledged the residents in the audience and opened the floor to allow public comment. Arnie Triemert, 15220 Everton Avenue North, stated he was still concerned about the water and he wanted something in writing saying that if it floods, it will be taken care of. City Administrator Bryan Bear said the City could provide the information to him for his review, and all calculations indicated there would not be a problem. John Udstuen, 15190 Everton Avenue North, thanked staff and Council for listening to what was being said. He stated the developer has a responsibility to do more for the kids. He talked about the ordinance not addressing the raising of grades to increase building height, and stated the variance to height should not be allowed. Erin Kimball, 4505 Rosemary Way, was concerned about parks and kids playing in the streets. She had presented a petition to Council with 51 signatures of people who opposed the project. She asked that Council consider the residents already living in the area. Doug Millard, 4470 Rosemary Way, was concerned about the increased traffic on Rosemary Way stating there was a tractor trailer that had been parked there causing sight issues. He also commented on the height of the building and the eight-foot pad that would be built to accommodate underground parking. Shawna Kelsey, 4503 Rosemary Way, said she was concerned over the lower income housing with single parent families, lack of a bus line nearby, and the safety of kids playing in street. Catherine Clark, 4498 Rosemary Way, talked about the roundabout and how their association maintains it. She said the semis from Festivals Foods are ruining it, and she was concerned about the increase in traffic there. There were no more comments, and Mayor Weidt closed the public hearing. Rachel addressed the comments about the pad and height of the building saying that all developments typically need to be raised to meet groundwater separation requirements. She also addressed the roundabout saying the City maintains the road and the HOA maintains the landscaping. Hugo City Council Meeting Minutes for April 15, 2019 Page 7 of 10 Council noted that the roundabout was a separate issue from this application. They asked the City Engineer to address Rosemary Way. City Engineer Mark Erichson stated it was a state aid route and an alternative to the County road. He stated it was designed to carry the anticipated volume of traffic, and staff could look into “no parking” on that road. The Mayor invited Property Development Manager Chris Stokka, 7645 Lindale Avenue South, Richfield, up to the podium to speak. In response to Council questions, he stated that they have 10-20% senior population in their buildings, but most are younger. The maximum capacity per unit is generally two residents per bedroom. The tot lot is the same as the ones they have used in 60-unit developments. There would also be an indoor community room and fitness center. He stated that parking, based on other developments, has shown that two stalls per unit is more than enough, and they have more than that. Underground units would be assigned, and surface stall are unassigned. There is no designated guest parking. Stokka talked about onsite management saying there is an onsite manager, maintenance worker, and caretaker. Their policy is to have one of them live onsite and someone always available by phone. Weidt stated they needed to add amenities to the playground and invest more into it. He asked how many they have built and operated. Stokka replied there will be 30 by the end of the year, and they have all been Section 42. They built in Forest Lake in 2012 and 2016, and there are few vacancies. Stokka stated they do credit and criminal background checks and require landlord references. They also look for income limits to see if they qualify and have the ability to pay rent. Stokka talked about building height saying they did submit a variance request. He said he thought the sight limitations warranted a variance and they plan to leave it at 38 ½ feet. City Administrator Bryan Bear stated that the variance was not under review for this evening, and there was no guarantee it would be approved. City Attorney Dave Snyder reviewed with Council the analytical framework to use when considering a CUP. The application needed to be judged by the strict requirements of the zoning code. If it’s concluded that the applicant has met the criteria in the ordinance, the courts have indicated they are entitled to a permit. Snyder talked about Section 8 as opposed to Section 42 and income levels stating those are areas beyond the scope of a zoning request and have no bearing on the outcome of the decision. Questions about property values and traffic are natural inquires, but what the courts have insisted on is that there needed to be objectionable evidence. In staff’s view, the request met the limited criteria, and there have been enhancements to the project that the City could not force. He reminded Council of the limited discretion they work with, and he requested they focus on the evaluation criteria. He added that there has been enough discussion to have afforded amenities to the project that would not otherwise have been there. Weidt talked about the City’s mix of housing types and the City’s goal to provide an opportunity for people to afford to live in Hugo. He indicated this location was a good place for this housing type in Hugo, and for those reasons, he supported the development. He acknowledged the need for a park. Klein made motion, Miron seconded, to approve RESOLUTION 2019- 19 APPROVING A FINAL PLAT FOR FRENCHMAN PLACE 4TH ADDITION ON PROPERTY LOCATED NORTH OF FRENCHMAN ROAD (COUNTY ROAD 8) AND WEST OF EVERTON AVENUE. Hugo City Council Meeting Minutes for April 15, 2019 Page 8 of 10 Haas reiterated the items that needed to be addressed: parking, park needs, and the roundabout. He talked about how projects are made better due to issues raised by citizens. Miron agreed with Haas and wanted to make mention of the petition. He stated that he wanted those concerns addressed, but in light of what the attorney said, the conditions for the request have been met. Ayes: Miron, Haas, Petryk, Klein, Weidt Nays: None Motion carried. Klein made motion, Miron seconded, to approve RESOLUTION 2019-20 APPROVING A SITE PLAN AND CONDITIONAL USE PERMIT FOR MWF PROPERTIES FOR AN APARTMENT BUILDING ON THE PROPERTY LOCATED NORTH OF ROSEMARY WAY AND WEST OF EVERTON AVENUE NORTH. Ayes: Haas, Petryk, Klein, Miron, Weidt Nays: None Motion carried Weidt made motion, Klein seconded, to directed staff to set up a Council workshop with Rosemary Way Villas HOA to talk about options for parks and other recreational areas and the roundabout. All Ayes. Motion carried. Weidt made motion Miron seconded, to direct staff to analyze parking on Rosemary Way and come back with a recommendation, and address semi traffic leaving Festival Foods. All Ayes. Motion carried. Weidt called for a five-minute recess. Update on the Yellow Ribbon Network Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow Ribbon Network to date. Haas showed photos of cards the Girl Scouts sent to the troops with cookies. He talked about Minnesota National Guard State Chaplain Buddy Winn’s annual Christmas show where he mentioned the command hooks the YRN had sent all over. The YRN received a memorial donation of $500 and company donations from volunteers. The Council of Catholic Women raised over $2,000 in a bake sale and sent the YRN a check for $300. They st recently held the Welcome Home Pheasant hunt for 851 Vertical Engineering Company. Wild Wings donated an additional 85 pheasants to the soldiers along with pheasant recipes. The YRN assisted a solider with medical issues. Burger night this month will be hosted by the Washington County Sheriff’s Office. The American Legion mistakenly scheduled their open house for the kitchen that night, which they will be rescheduling. Hugo City Council Meeting Minutes for April 15, 2019 Page 9 of 10 National Public Safety Telecommunications Week. Haas added this to the agenda to acknowledge a resolution passed by the County recognizing National Public Safety Telecommunications Week. Haas made motion, Petryk seconded, to direct staff to send a proclamation to the Washington County Dispatch Office in appreciation of the work they do. All Ayes. Motion carried. Railroad Open House April 17, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Railroad Open House on Wednesday, April 17, 2109, beginning at 10 a.m. at Schwieters’ new facility in the Bald Eagle Industrial Park. Schedule VIP Dinner at the Hugo Legion on Tuesday, April 23, 2019 City Administrator Bryan Bear informed Council they had been invited to attend a VIP Open House at the Hugo American Legion to celebrate the opening of their new restaurant “The Post” on Tuesday, April 23, 2019, from 5-7 p.m. Klein made motion, Petryk seconded, to schedule a meeting to attend the VIP Dinner on Tuesday, April 23, 2019. All Ayes. Motion carried. Metro Cities Annual Meeting on Wednesday, April 24, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Metro Cities Annual Meeting on Wednesday, April 24, 2019, at the Como Park Zoo and Conservatory from 5:30 – 7:30 p.m. East Metro Water Workshop on Thursday, April 25, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the East Metro Water Resource Education Program workshop on wetlands and planting for clean water on Thursday, April 25, 2019, from 6-7:30 p.m. at Hugo City Hall. thth Schedule Workshop on Community Parks Funding for Monday, April 29 or May 13 Included in the 2019 City Council Goals was to establish a mechanism for parks funding. Council encouraged staff to schedule a workshop to evaluate options for funding for community parks such as Lions Park, Irish Avenue Park, and Clearwater Creek Preserve Park. After working with the City’s financial advisor, staff was prepared to discuss the funding. City Administrator Bryan Bear recommended Council schedule the workshop on parks funding for either Monday April 29 or May 13. Hugo City Council Meeting Minutes for April 15, 2019 Page 10 of 10 Klein made motion, haas seconded, to schedule the meeting for May 13, 2019, at 7 p.m. and to invite the Parks Commission. All Ayes. Motion carried. Fire Department Live Burn Saturday, May 4, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Hugo Fire Department live burn at 13040 Ingersoll Avenue on Saturday, May 4, 2019, beginning at 8:00 a.m. Law Enforcement Memorial Day on Wednesday, May 15, 2019 Each year, the Washington County Sheriff’s Office hosts a Law Enforcement Memorial Day th. service at the Historic Courthouse in Stillwater at noon on May 15At the event, Peace Officers and Correction Officers honor those who have fallen in the line of duty. City Administrator Bryan Bear recommended Council schedule a meeting to attend Law Enforcement Memorial Day. Klein made motion, Weidt seconded, to schedule a meeting to attend Law Enforcement Memorial Day on Wednesday, May 15, 2019. All Ayes. Motion carried. Hugo Fire Department Waffle Breakfast Saturday, May 18, 2019 City Administrator Bryan Bear informed Council the Hugo Fire Department was hosting its first Waffle Breakfast on Saturday, May 18, 2019 from 8:30 – 11:30 a.m. at the Hugo Fire Station. Miron made motion, Klein seconded, to schedule a meeting to attend the Waffle Breakfast on Saturday, May 18, 2019. All Ayes. Motion carried. Adjournment Miron made motion, Klein seconded, to adjourn at 9:17 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk