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HomeMy WebLinkAbout2019.05.20 CC Minutes Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, MAY 20, 2019 – 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approval of Minutes for the May 4, 2019, Fire Department Live Burn Miron made motion, Klein seconded, to approve the minutes for Fire Department Live Burn held on May 4, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 6, 2019, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council Meeting held on May 6, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 13, 2019, Parks Funding Workshop Klein made motion, Miron seconded, to approve the minutes for the City Council Parks Funding Workshop held on May 13, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 14, 2019, 130th Street Neighborhood Meeting th Miron made motion, Petryk seconded, to approve the minutes for the 130 Street Neighborhood Meeting held on May 14, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 15, 2019, Law Enforcement Memorial Day Klein made motion, Petryk seconded, to approve the minutes for Law Enforcement Memorial Day Ceremony held on May 15, 2019, as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for May 20, 2019 Page 2 of 6 Approval of the Agenda Weidt made motion, Klein Klein ,seconded, to approve the agenda as presented. All Ayes. Motion carried. Sheriff Department Annual Report – Sheriff Dan Starry Sheriff Dan Starry presented to Council the Sheriff’s Department’s Annual Report for 2018. He introduced Chief Deputy Brian Mueller, Commander Doug Anschutz, and Hugo Sergeant Joe Shoehr, who were in the audience. Starry stated they were part of 264 dedicated staff and over 100 volunteers and part-time employees that make up the department. Six deputies, one sergeant, and one detective are assigned to Hugo at a flat rate of $1.1 million, which equals $74.56 per capita. Starry has been in conversations with the City on adding another deputy. He reviewed Part 1 and Part 2 crimes that have remained fairly consistent with last year. The biggest Part 1 crime was theft at new construction sites. He talked about the implementation of the new records management system that provides more information on call, which allows them to better allocate resources. The department kept busy with 1,800 traffic stops, fraud calls (mostly targeting seniors), human trafficking, and opiate abuse. Deputies now carry Naloxone, and the County had received a grant in the amount of $143,000 to combat drugs coming into the County. Starry spoke briefly on the new “hands free” law and the importance of employee wellness. Council talked about the success of the Drug Takeback Box put in City Hall, financial crimes, the “Hands Free” Law, and they requested photos of Hugo Deputies. Starry stated they had received over 20 tons in the five boxes located around the County, and he thanked Hugo for putting one in. The department is doing its best to get the word out on social media regarding fraud crimes. Starry explained the “Hands Free” Law saying that the phone could be used to push one time to answer a call or to dial in an emergency. Violation would be a misdemeanor. Weidt said he was glad the new data was available to help identify the need for new deputies. He thanked them for inviting them to the memorial service, and he talked about the focus on mental help saying it’s okay to not be okay. He appreciated they were looking at the wellbeing of their employees. Starry responded that the department takes three suicidal type calls in each eight-hour shift. Presentation of GFOA Award for Excellence in Financial Reporting - Finance Director Ron Otkin Finance Director Ron Otkin had received notification from the Government Finance Officers Association of the United States and Canada that the Hugo Finance Department had received their th 24 Certificate of Achievement for Excellence in Financial Reporting. This certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. Finance Director Ron Otkin addressed the Council by saying the certificate is awarded to the City, not an individual. He stated the GFOA also awards a certificate to an individual for financial reporting achievement, and this was being presented to Finance Coordinator Anna Hugo City Council Meeting Minutes for May 20, 2019 Page 3 of 6 Wobse. The Mayor and Council presented the award to Anna. Approval of the Consent Agenda Klein made motion,, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Rick Kieffer 3. Approve Donation to the Hugo Fire Department from the Centennial Youth Hockey Association 4. Approve Special Event Permit for Outdoor Tent Party at Blue Heron on June 21-22, 2019 5. Approve Application for Water Surface Use Permit for David Strub on Sunset Lake 6. Approve Application for Water Surface Use Permit for Mike Ball on Round Lake 7. Approve Closing of City Offices on Friday, July 5, 2019 th 8. Approve Resolutions Approving Waters Edge 6 Addition PUD and Preliminary Plat th 9. Approve Resolution Approving a Variance for 7755 125 St. N. -Wlaschin 10. Approve Reduction in Credit for Preserves on Sunset Lake 11. Approve Pay Voucher No. 2 for the Water Tower No. 4 Improvement Project All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Rick Kieffer Rick Kieffer was re-hired by the City of Hugo on May 31, 2005 returning after a short period of time in the private sector. Over the past 14 years, Rick has worked under the direction of Public Works Director Scott Anderson. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Rick Kieffer. Approve Donation to the Hugo Fire Department from the Centennial Youth Hockey Association The Centennial Youth Hockey Association conducts gambling at the Blue Heron Grill and had donated $1,500 to Hugo Fire Department. The Gambling Control Board requires approval of contributions to a unit of government. Adoption of the Consent Agenda approved the $1,500 donation from the Centennial Youth Hockey Association to the Hugo Fire Department. Approve Special Event Permit for Outdoor Tent Party at Blue Heron on June 21-22, 2019 The Blue Heron Bar and Grill, 14725 Victor Hugo Boulevard, had applied for a Special Event Permit for their annual outdoor tent party to be held on Friday, June 21 and Saturday, June 22, 2019. A Special Event Permit approved by Council is necessary because alcohol will be sold Hugo City Council Meeting Minutes for May 20, 2019 Page 4 of 6 outdoors, over 200 people are expected to attend, it will extend after dark, and there will be amplified music. Bands will play from 8:30 p.m. - midnight on each day. The music will be outdoors in a tent adjacent to the west entrance of the building. This event had been held for the past five years with no major impact to surrounding residents or businesses. Adoption of the Consent Agenda approved the Special Event Permit for the Blue Heron Grill Tent Party subject to the conditions in the memo to Council. Approve Application for Water Surface Use Permit for David Strub on Sunset Lake On behalf of residents living on Sunset Lake, resident David Strub had made application for a water surface use permit to allow residents to water ski on the slalom course on the lake. Washington County Sheriff’s Department issues the permit after City Council approval. Adoption of the Consent Agenda approved the application for a water surface use permit for a water skiing course on Sunset Lake. Approve Application for Water Surface Use Permit for Mike Ball on Round Lake On behalf of residents living on Round Lake, Resident Mike Ball had made application to the City of Hugo for a water surface use permit to allow residents to water ski on the slalom course on the lake and put a water ski jump on the lake. Washington County Sheriff’s Department issues the permit after City Council approval. Adoption of the Consent Agenda approved the application for a water surface use permit for a water skiing course on Round Lake. Approve Closing of City Offices on Friday, July 5, 2019 The City’s Personnel Policy allows for each employee to take one day of their choosing as a personal holiday. Staff is requesting to take their personal holiday on the day following Independence Day. Adoption of the Consent Agenda approved City Offices to be closed on Friday, July 5, 2019, to allow all staff to take that day as their personal holiday. th Approve Resolutions Approving Waters Edge 6 Addition PUD and Preliminary Plat Hugo Ventures, LLC, had requested approval of a preliminary plat and PUD amendment to revise the Waters Edge preliminary plat and PUD general plan to create 37 single family villa style (slab on grade patio homes) lots and 1 outlot (common space), where 104 townhome units where th previously approved. The development would be known as “Waters Edge 6 Addition”. The overall net density for this phase of the project will be approximately 4 units per acre. At its May 9, 2019, meeting, the Planning Commission held a public hearing and considered the request. There was one resident, besides the applicant, that spoke during the hearing. The Planning Commission generally liked the plan and had a few general questions. The Planning Commission unanimously recommended approval of the resolution for preliminary plat and PUD amendment th for Waters Edge 6 Addition, subject to the conditions listed in the resolution. Adoption of the Consent Agenda approved RESOLUTION 2019-24 APPROVING A PRELIMINARY PLAT AND th PUD AMENDMENT FOR HUGO VENTURES, LLC, FOR WATERS EDGE 6 ADDITION. th Approve Resolution Approving a Variance for 7755 125 St. N. -Wlaschin th Matt Wlaschin, 7755 125 Street North, had requested approval of a variance from the height regulations for a proposed accessory building on his property. The variance request was to allow a Hugo City Council Meeting Minutes for May 20, 2019 Page 5 of 6 maximum of 25 feet in height where 20 feet is allowed by ordinance. At its May 9, 2019 meeting, the Board considered the variance request and held a public hearing. There was no one that spoke during the public hearing. The Board agreed that the request met the criteria necessary to approve the variance and recommended approval of the resolution for the variance request to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2019-25 APPROVING A VARIANCE FROM THE HEIGHT REQUIREMENTS FOR AN ACCESSORY BUILDING LOCATED IN THE RURAL RESIDENTIAL (RR) ZONING DISTRICT FOR MATT WLASCHIN AT 7755 125TH STREET NORTH. Approve Reduction in Credit for The Preserves on Sunset Lake The Preserve on Sunset Lake, had significant work completed to date and the developer, Shlayba, Inc. had requested an initial reduction in the letter of credit. The current letter of credit is in the amount of $632,724. Staff has inspected the work completed to date and recommended a reduction. Adoption of the Consent Agenda approved the reduction in the letter of credit to $320,000 based on the value of the work remaining to be completed. Approve Pay Voucher No. 2 for the Water Tower No. 4 Improvement Project CB&I, LLC, had submitted Pay Voucher No. 2 for the Water Tower No. 4 improvement Project. Staff had inspected the work and found it to be satisfactorily completed for work certified through April 30, 2019. Adoption of the Consent Agenda approved Payment Voucher No. 2 to CB&I, LLC for the Water Tower No. 4 Improvement Project in the amount of $129,630.12. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas talked about the ten-year anniversary of the Hugo Yellow Ribbon th Network and the party that will be held on Tuesday, June 25 at Hugo City Hall. There have been many thanks from soldiers who received care packages containing Girl Scout cookies and Command Hooks. Haas thanked the Sheriff’s Office for being sponsors of April’s Hamburger Night. May’s Hamburger Night will be sponsored by St. Johns Men’s Club. Waters Edge “Flip the Switch” Celebration on Thursday, May 23, 2019 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the ceremonial “Flip the Switch” event at Waters Edge when they will be turning on their stormwater reuse irrigation system and promote Phase II of the project. The event be held on Wednesday, May 22, 2019, at 3:30 p.m. at the Waters Edge Community Center. Reschedule Victor Garden HOA Workshop to Monday, June 10, 2019 At its May 6, 2019, meeting, Council scheduled a workshop for June 24th with the Victor Gardens North Village Homeowners Association to discuss issues raised at the April 15, 2019 Council meeting. At the HOA’s request, City Administrator Bryan Bear recommended Council reschedule the meeting. to June 10, 2019. Klein made motion, Miron seconded, to reschedule the Victor Gardens HOA meeting to Monday Hugo City Council Meeting Minutes for May 20, 2019 Page 6 of 6 June 10, 2019, at 7 p.m. at City Hall. All Ayes. Motion carried. th Schedule Hugo Yellow Ribbon Network 10 Anniversary, Tuesday, June 25, 2019 City Administrator Bryan Bear informed Council they were invited to the Hugo Yellow Ribbon th Networks 10 anniversary celebration on Tuesday, June 25, 2019 at City Hall in the Oneka Room. Social Hour begins at 6 p.m. with a ceremony to follow at 7 p.m. th Haas made motion, Klein seconded, to schedule a meeting to attend the Hugo YRN 10 anniversary celebration on Tuesday, June 25, 2019 at 6 p.m. All Ayes. Motion carried. Vacancy on Carnelian-Marine-St. Croix Watershed District City Administrator Bryan Bear informed Council the Washington County Board of Commissioners would be accepting applications for the Carnelian-Marine-St. Croix Watershed District Board of Managers. Applicants must reside in the Watershed District and should apply with Washington County Office of Administration by July 16, 2019. Executive Session - City Administrator Performance Review Council had scheduled the City Administrator’s Performance Review as an executive session immediately following the regular Council meeting. Mayor Weidt recessed the regular Council meeting at 7:44 p.m. to enter into executive session. Respectfully Submitted, Michele Lindau, City Clerk