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HomeMy WebLinkAbout2019.06.03 CC Minutes Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JUNE 3, 2019 – 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, Community Development Assistant Emily Weber, City Clerk Michele Lindau Approval of Minutes for the May 18, 2019, Fire Department Waffle Breakfast Klein made motion, Petryk seconded, to approve the minutes for Fire Department Waffle Breakfast on May 18, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 20, 2019, City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council Meeting held on May 20, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 20, 2019, Executive Session – City Administrator Review Miron made motion, Klein seconded, to approve the minutes for the Executive Session held for the City Administrator’s Performance Review held on May 20, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the May 23, 2019, “Flip the Switch” at Waters Edge Klein made motion, Miron seconded, to approve the minutes for the “Flip the Switch” event held on May 23, 2019, as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein Klein ,seconded, to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 3, 2019 Page 2 of 7 Approval of the Consent Agenda Miron made motion, Petryk, seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi 3. Approve Annual Performance Review for Public Works Worker Tom Smith th 4. Approve Resolution Approving Waters Edge 6 Addition Final Plat and Development Agreement th 5. Approve Resolution Approving Adelaide Landing 4 Addition Final Plat and Development Agreement 6. Approve Resolution Approving Apple Academy Site Plan, Conditional Use Permit, and Development Agreement 7. Approve Resolution Approving Conditional Use Permit for Steve Bona for a Lake Access Lot at 12862 Ethan Avenue North 8. Approve Construction of Park in Adelaide Landing All Ayes. Motion carried. Approval of Claims Adoption of the consent agenda approved the Claims Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Since June 17, 2002, Jodie worked as the City’s Utility Billing Clerk in the Finance Department. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000 as a Worker in Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Resolution Approving Waters Edge 6th Addition Final Plat and Development Agreement Hugo Ventures, LLC, had requested approval of a final plat in order to plat 37 lots and 1 outlots on the 13 acre parcel located south of Heritage Parkway along Education Drive in the Waters Edge development. The City Council approved the preliminary plat and PUD amendment for th Waters Edge 6 Addition at its May 20, 2017 meeting. The final plat would plat all 37 villa style th lots from the Waters Edge 6 Addition preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Waters Edge PUD and the PUD amendment. Adoption of the Consent Agenda approved the Final Plat and Development Agreement for Waters th Edge 6 Addition. RESOLUTION 2019-26 APPROVING A FINAL PLAT AND TH DEVELOPMENT AGREEMENT FOR HUGO VENTURES, LLC, FOR WATERS EDGE 6 ADDITION. Hugo City Council Meeting Minutes for June 3, 2019 Page 3 of 7 Approve Resolution Approving Adelaide Landing 4th Addition Final Plat and Development Agreement OP5 Adelaide, LLC, (Excelsior Group) had requested approval of a final plat in order to plat 20 th lots and 2 outlot on a parcel located east of Highway 61 and north of 130 Street, which would develop a small portion of Outlot B, Adelaide Landing. The site is currently vacant. This final plat request would plat 20 additional lots from the Adelaide Landing preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Adelaide Landing PUD. Adoption of the Consent Agenda approved RESOLUTION 2019-27 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR OP5 ADELAIDE, LLC FOR th ADELAIDE LANDING 4 ADDITION. Approve Resolution Approving Apple Academy Site Plan, Conditional Use Permit, and Development Agreement Classic Construction, Inc., had requested approval of a site plan and Conditional Use Permit to allow construction of a 9,948 square foot daycare facility on property located on the east side of th TH61, south of 140 Street and TGK Auto. The two properties would be combined at Washington County to create one parcel for the daycare facility. The daycare facility would operate from 6 am to 6 pm daily and was expected to serve 143 children with 25 staff members. The Planning Commission reviewed the Site Plan and Conditional Use Permit at a public hearing held on May 23, 2019, and recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2019 – 28 APPROVING SITE PLAN AND CONDITIONAL USE PERMIT FOR CLASSIC CONSTRUCTION, INC. FOR “APPLE ACADEMY” ON 13845 FOREST BOULEVARD NORTH (PID 29-031-21-22-0008 AND 29-031-21-22-0006). Approve Resolution Approving Conditional Use Permit for Steve Bona for a Lake Access Lot at 12862 Ethan Avenue North Steve Bona had requested approval of a Conditional Use Permit for a lake access lot for a property on the northeast side of Bald Eagle Lake. Lake access lots are allowed as a conditional use in the Shoreland Overlay District per the City Code. A lake access lot would allow a dock to be constructed to access the lake without a home being built on the property. At its May 23, 2019, meeting, the Planning Commission held a public hearing and considered the request. The Planning Commission was comfortable with the request and thought that it was reasonable to allow the applicant to use the property as a lake access lot. The Planning Commission unanimously recommended approval to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2019-29 APPROVING A CONDITIONAL USE PERMIT TO ALLOW A LAKE ACCESS LOT ON THE PROPERY LOCATED AT 12862 ETHAN AVENUE NORTH. Approve Construction of Park in Adelaide Landing The Parks, Recreation, and Open Space Commission had recommended approval of plans and construction of an unnamed park in Adelaide Landing. The plan, approved at their May 15, 2019, meeting included a large shelter and playground, 35 stall parking lot, two pickleball courts, and a basketball half-court. The park would be constructed in partnership with Excelsior Group where the paved areas will be constructed with the roadways. The neighborhood would be invited to select the playground and the park name in the future. Adoption of the Consent Agenda approved the plans for construction of a park in Adelaide Landing. Hugo City Council Meeting Minutes for June 3, 2019 Page 4 of 7 Public Hearing on Easement Vacation for Apple Academy Located on TH61 Community Development Director Rachel Juba explained that Classic Construction, Inc. was requesting to vacate the 30-foot wide utility easement that runs south to north through the Apple Academy site, under the location of the proposed building. The property is located on the east th side of TH61, south of 140 Street and TGK Auto. The existing sanitary sewer main would be removed and rerouted around the proposed building. Sanitary sewer service would be extended from the infrastructure located on the north side of the property with a 6-inch service extended into the site. Juba recommended that Council hold the public hearing and then approve the notice to vacate the drainage and utility easement. Mayor Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Haas made motion, Petryk seconded, to approve notice to vacate the drainage and utility easement for Apple Academy. All Ayes. Motion carried. Public Hearing on Easement Vacation for Steve Bona for the Property Located at 12812 Ethan Avenue North Community Development Director Rachel Juba explained that Steve Bona had requested a vacation of the existing drainage and utility easement located over a property located at 12812 Ethan Avenue North. There are two parcels that were platted as part of the Woods of Bald Eagle Lake development in 1998. At that time, the properties were deemed unbuildable, however, were still platted as lots. The applicant had been working with City staff to combine the two parcels and have a buildable lot. The lots have existing drainage and utility easements on the property that were dedicated as part of the Woods of Bald Eagle Lake final plat. The areas for the easements needed to be revised to be over the new floodplain areas and removed from the grading areas. New drainage and utility easements would be placed on the lots at the time of the easement vacation. Juba recommended Council hold the public hearing and then approve the notice to vacate the drainage and utility easement. Mayor Weidt opened the public hearing. Kristen Larson, 12746 Ethan Avenue North, asked how they were able to refill the land without having the easement vacated. She said there was substantial drainage on her property, and she questioned what study had been done to determine how the vacation of this easement will impact her property. Juba responded that with the issuance of stormwater permits, utility easements are often vacated after some grading is done to determine how the drainage will happen. Regarding drainage on the resident’s property, Juba asked City Engineer Mark Ericson to explain the stormwater management for that site. Mark stated someone from WSB had reviewed this, and there is an analysis they look at to make sure there will not be any adverse impacts to adjacent properties. He stated he would be happy to meet with the property owner to discuss their property further. Hugo City Council Meeting Minutes for June 3, 2019 Page 5 of 7 City Administrator Bryan Bear stated that back when drainage and utility easements were given to the City, they were often done through the watershed district. Easements were simply required to be granted over the wetland boundaries, which were not very specific, and they did not serve any drainage or utility need at the time. The wetland boundaries were not very specific. Juba added that a new wetland delineation had been done, which established new wetland boundaries. The new easement would generally be in the same location and it gives the City the right to access the property there. Larson restated her concern that additional fill on the property may result in more water on theirs. Weidt advised her to stay in contact with staff to make sure that does not happen. Raj Alexander, 12796 Ethan Avenue, said he had noticed there is more water coming onto his property. He acknowledged that the water was higher this year. He said his main concern was the same as the other residents; more fill causing more water to drain on his property. Bear talked about the increase in water levels this year, specifically on Bald Eagle Lake since 7.5 million of gallons daily are discharged into it from White Bear Lake. He suggested Council direct staff to do field visits with these property owners to help resolve their problems. Haas made motion, Klein seconded, to approve the notice to vacate the drainage and utility easement and additionally direct staff to work with the two property owners who voiced their concerns to make sure they are addressed. All Ayes. Motion carried. Approve Operating Agreement and Lease for Compost Site Community Development Assistant Emily Weber provided background on the current compost site which was originally acquired by the City in 1987 from the State of Minnesota by tax forfeiture for the purpose of compost recycling. The compost site is currently operated by the City, serving Hugo residents, and is a deposit site for grass clippings, leaves, and soft organic matter. No brush, twigs, branches or woody materials are accepted. Washington County and the City of Hugo had been working on a cooperative agreement for the operation and management of a new Hugo yard waste collection site that would be expanded on to property owned by Daniel Bayless to the east. Agreements with the City and Bayless would be concurrent and run to the end of 2022 with a one-year option to extend the lease. The County would take over the operation and management of the yard waste collection site and expand the service to all Washington and Ramsey County residents. The expanded service would include the collection of garden wastes, leaves, lawn clippings, weeds, shrub, and tree waste, along with Source Separated Organic Material (SSOM) or kitchen and food waste. Weber reviewed the site regulations and explained there will be set hours and an attendee will be on site. The County would also address any complaints on the property. Weber explained this site would be temporary until the County found a permanent location. At that time, the County would turn the properties back over to the City and to Bayless after restoring them to their original condition. Weber recommended Council approve the Cooperative Agreement for the operation and management of the Hugo yard waste collection site. Hugo City Council Meeting Minutes for June 3, 2019 Page 6 of 7 Washington County Public Health Program Manager Jeff Travis explained that the County appreciated the cooperation of staff putting this together. He introduced Kevin Peterson from the Public Works Department who was working on the project plan for the expansion, and Adam Frederick from Public Health and Environment who manages the Environmental Center in Woodbury and would be managing the Hugo site. Travis explained they are having discussions with Ramsey County to have a reciprocal use agreement to make it more convenient for resident in both counties. Council asked questions about their plan for another environment center, plans on informing residents, and the cost to residents. Travis stated their goal was to have a site in the north and in the south part of the County. Building Services had been working on finding land for a permanent site for another Environmental Service Center, including land in Hugo. The County’s communication specialists will be designing a promotional campaign and usually worked with cities to put information in newsletters and to have website and social media presence. Travis stated that the service is free to residents, and the County is paying for the operation through its environment charge, which is a fee collected by garbage haulers. He explained to Council the next steps would be to secure land for the environmental center and yard waste site this year. In 2020, they hoped to do the design, build in 2020, and open in 2022. It is in their Capital Improvement Plan to do this but the variable is the land and if there will be development and infrastructure needs on it. The temporary site will open in late September. Petryk made motion, Miron seconded, to approve the Cooperative Agreement for Operation and Management of the Hugo Yard Waste Collection Site. All Ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network th activities held recently. Haas talked about Serving the Troops on Saturday, May 25 were the YRN helped serve steaks to families here and in Kuwait. He thanked the St. John’s Men’s Club for sponsoring burger night and donating to the YRN. He showed a picture of the medivac helicopter aviation unit from the Nation Guard with blankets made and donated by Oneka Elementary. The YRN received a letter of appreciation letter from the YSB in Stillwater for a donation to their program that helps families of deployed soldiers. There were pictures of soldiers holding banners made during Burger Night. The Bald Eagle Sportsman Association had their open house on Saturday, and they collected donations. The YRN will have crew staffing the thth Lions kitchen during Good Neighbor Days. June 25 is the YRN’s 10 anniversary celebration, rd and they received a card from state Chaplin Wynn congratulating them. 133 Air Wing asked them to help with their deployment by hosting a picnic next month. Haas talked about the many connections made by the YRN. Hugo Good Neighbor Days June 6-9, 2019 City Administrator Bryan Bear reminded Council the Hugo Lions Club will be hosting Hugo Good Neighbor Day on Thursday, June 6 to Sunday, June 9. The Historical Commission will have their display again in the Oneka Room on Saturday and Sunday. The Council had scheduled a meeting to attend the Backyard Rib Fest on Saturday at 4 p.m. Bear also informed Council Hugo City Council Meeting Minutes for June 3, 2019 Page 7 of 7 there would be a memorial dedication to Kathy Marier at the new Lions Playground at 3 p.m. on Sunday. Petryk made motion, Klein seconded, to schedule a meeting to attend the Memorial Dedication Service for the Kathy Marier Memorial on Sunday, June 9, 2019, at 3 p.m. at Lions Park. All Ayes. Motion carried. Reschedule Victor Gardens HOA Meeting to Monday, July 8, 2019 City Administrator Bryan Bear informed Council that the Victor Gardens HOA is again requesting to change the meeting date from June 10, 2019, to July 8, 2019. The purpose of the meeting was to review items that came up at the public hearing concerning the Rosemary Way Apartments on March 15, 2019. th Klein made motion, Petryk seconded, to change the June 10 meeting to Monday, July 8, 2019 at 7 p.m. in the Oneka Room. All Ayes. Motion carried. Adjournment Klein made motion, Haas seconded, to adjourn at 8:01 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk