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HomeMy WebLinkAbout2019.07.01 CC Minutes Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JULY 1, 2019 – 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt ABSENT: Miron ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approval of Minutes for the June 17, 2019, City Council Meeting Petryk made motion, Klein seconded, to approve the minutes for the City Council meeting held on June 17, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the June 25, 2019, 10th Anniversary of the Yellow Ribbon Network th Klein made motion, Haas seconded, approve the minutes for the 10 Anniversary of the Yellow Ribbon Network celebration held on June 25, 2019, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by changing the order of the Audit Report and the recognition of Terry Dahlem. All Ayes. Motion carried. Presentation of 2018 Audit Report – Jason Miller, Smith Schafer & Associates Jason Miller from the independent accounting firm of Smith Schafer & Associates presented the Hugo City Council with a recap of the audit of City finances for the 2018 fiscal year. Miller stated it was a very clean audit, the City was well run, and he gave credit to staff. The City was issued an unmodified opinion meaning all financial statements were fairly stated. Tests are performed in seven areas for Minnesota legal compliance and noted no exceptions. Miller reviewed the different fund types and revenues pointing out the reliance cities have on property taxes as a revenue source. Government expenditures made up 22% of the total budget, which was a reduction from the prior year due partly to a decrease in engineering services and the 2017 cost for the Comprehensive Plan update. Public safety is approximately 39% of the budget and had increased in 2018 due to an increase in the police contract. Highway and streets expenditures increased only 3%, and community development expenditures decreased approximately 24 % due to staff turnover. The general fund reserve balance was about 65% of 2018’s expenditures. Hugo City Council Meeting Minutes for July 1, 2019 Page 2 of 4 Miller explained the City’s policy is to have at least 50% of the following year’s budget in reserves which provides benefits including a favorable bond rating and having reserves for the unexpected. Debt services will drop significantly in 2021 when all bond payments are paid. Major capital expenditures in 2018 included fire hall roof repair, purchase of public works vehicles and fire fighter equipment, and the Oneka Lake Boulevard street project. Miller talked about the strong balance in enterprise funds, and the increase in the water and sewer fund, which is supported by rate payers, due to increased population and commercial growth. He summarized by saying they have issued an unmodified audit opinion with no Minnesota legal compliance exceptions. The audit report can be found on the City’s website. Klein made motion, Haas seconded, to accept the findings of the audit. All Ayes. Motion carried. Recognition of Retiring Oneka Elementary Principal Terry Dahlem The City Council recognized Principal Terry Dahlem for her contributions as the principal of Oneka Elementary. Council Members stated their appreciation for her valuable involvement in the community and creating a great atmosphere at the Oneka Elementary School Terry talked about her decision to become a teacher when she was very young. She started her career at Vadnais Heights Elementary and was there until the school closed. She was happy to be asked to be the principal of the new Oneka Elementary School 15 years ago. She said she appreciated the support of the City and how the Council provided the type of community she wanted to work in. She stated it was easy for her to stay and very hard to leave. Weidt made motion, Haas seconded, to present Terry a Certificate of Appreciation. All Ayes. Motion carried. Mayor called for a short recess, and the Council reconvened at 7:42 p.m. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve Resignation of Jennifer Wilson from the EDA 4. Approve Special Event Permit for Wilson Tool Picnic on August 10, 2019 5. Approve Temporary Liquor License for Hugo Lions for the Wilson Tool Picnic 6. Approve Resolution for Variance Request for Pamela Oman at 6900 170th Street North from the Shoreland District Setback Requirements 7. Approve Reduction in Letter of Credit and Cash Escrow for Oneka Place 8. Approve Reduction in Letter of Credit for Preserves at Sunset Lake All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 1, 2019 Page 3 of 4 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24, 2006, as a Public Works Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. Approve Resignation of Jennifer Wilson from the EDA At its October 15, 2018, meeting, Council approved the appointment of Jennifer Wilson as an alternate member of the Economic Development Authority. Jennifer had since submitted her resignation due to moving outside the City of Hugo. Adoption of the Consent Agenda approved the resignation of Jennifer Wilson from the EDA. Approve Special Event Permit for Wilson Tool Picnic on August 10, 2019 Wilson Tool had applied for a Special Event Permit to hold their annual company picnic on Saturday, August 10, 2019, at the Hanifl Shelter and Fields. This event required a Special Event Permit approved by Council because there would be amplified sound, alcohol served, and approximately 1,000 people expected to attend. Wilson Tool held their annual picnic for several years at Lions Park and the past three years at Hanifl with no impact to the health, safety, and welfare of the community. Adoption of the Consent Agenda approved the Special Event Permit for the Wilson Tool Company Picnic on Saturday, August 10, 2019. Approve Temporary Liquor License for Hugo Lions for the Wilson Tool Picnic The Hugo Lions Club had submitted a temporary liquor license application to serve beer and wine coolers at the Wilson Tool picnic on Saturday, August 10, 2019. The Lions had paid the fee and would be obtaining the required insurance. Adoption of the Consent Agenda approved the temporary liquor license for the Hugo Lions Club for the Wilson Tool Picnic. th Approve Resolution for Variance Request for Pamela Oman at 6900 170 Street North from the Shoreland District Setback Requirements th Pamela Oman, 6900 170 Street North, had requesting a variance from the Shoreland District setback requirements for a proposed house addition. The request was to allow a house addition to be setback 80 feet from the ordinary high water (OHW) mark of Horseshoe Lake, where 200 feet was required by the Shoreland District of the City Code. At its June 13, 2019 meeting, the Board considered the variance request and held a public hearing. Jerold Philipson, Pamela Oman’s husband, shared his reasons for the variance request at the public hearing. The Board agreed that the request met the criteria necessary to approve the variance and recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2019-30 APPROVING A VARIANCE FROM THE SETBACK REQUIREMENTS FOR A HOUSE ADDITION LOCATED WITHIN THE SHORELAND OVERLAY DISTRICT FOR PAMELA OMAN TH AT 6900 170 STREET NORTH. Hugo City Council Meeting Minutes for July 1, 2019 Page 4 of 4 Approve Reduction in Letter of Credit and Cash Escrow for Oneka Place Oneka Place had significant work completed to date, and the developer had requested a reduction in the letter of credit and cash escrow. The current letter of credit and cash escrow was in the amount of $1,733,036. Staff had inspected the work completed to date and recommended reducing the letter of credit by $214,124.73 and the cash escrow by $318,030.27 based on the value of the work remaining to be completed. The remaining value of the combined letter of credit and the cash escrow would be in the amount of $1,200,881. Adoption of the Consent Agenda approved the reduction in letter of credit and cash escrow for Oneka Place Approve Reduction in Letter of Credit for Preserves at Sunset Lake The Preserve on Sunset Lake had significant work completed to date, and the developer had requesting a reduction in the letter of credit. The current letter of credit was in the amount of $320,000. Staff had inspected the work completed to date and recommended reducing the letter of credit by $256,727.60. The remaining value of the letter of credit would be in the amount of $63,724.40, 10% of the original value. Adoption of the Consent Agenda approved the reduction in the letter of credit for The Preserve on Sunset Lake. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network th activities held recently. Haas showed pictures of the recent 10 anniversary celebration and talked about the 98 photos he showed at the event from the past ten years. There is a golf outing event coming up at the Oneka Ridge Golf Course, and proceeds would go to the female veteran homeless. The YRN continues to get Girl Scout cookies donated for care packages. The last Burger Night was sponsored by JDog Junk Removal, and WSB will be the July Burger Night sponsor. Haas thanked recent donators. There will be YRN volunteers providing a picnic lunch for departing soldiers. The YRN is working with the Family Assistance Center helping with a flooded home and other home improvement projects. They are also connecting Xcel Energy’s nd Community Outreach Program to families in need. Soldiers are signing up for the 22 Welcome Home Pheasant Hunt. Starting next month, Burger Night is switching from Wednesday nights to Tuesday nights. Victor Gardens HOA Meeting on Monday, July 8, 2019 City Administrator Bryan Bear reminded Council they had scheduled a meeting with the Victor Gardens North Village HOA for Monday, July 8, 2016 in the Oneka Room. Adjournment Klein made motion, Petryk seconded, to adjourn at 7:56 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk