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HomeMy WebLinkAbout2019.07.15 CC Minutes �-� CITY OF Minutes HUGO CITY COUNCIL MEETING -- .� EST. 1906 HUGO CITY HALL ro 'WW 1IA+Cro6rlm� ��rrakdk9rriuRUnr Ra• Hugo,MIN ass MONDAY, JULY 15, 2019 —7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. The Mayor noted there was no electrical power at City Hall due to storms; therefore, the meeting would not be televised or recorded. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the July 1, 2019, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on July 1, 2019, as presented. All Ayes. Motion carried. Approval of Minutes for the July 9, 2019 Victor Gardens North Village HOA Meeting Miron made motion, Klein seconded, to approve the minutes for meeting held with the Victor Gardens North Village Home Owners Association on July 9, 2019, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by adding a presentation of a donation to the Yellow Ribbon Network and notification of an event at Ideal Credit Union. All Ayes. Motion carried. Special Event Permit for Breakfast on the Farm An application had been submitted for a Special Event Permit to hold "Breakfast on the Farm" at the Miron Family Century Farm located at 15250 Homestead Avenue North, on Saturday, September 7, 2019, from 8:30 — 11:30 a.m. This event required a Special Event Permit because approximately 1,000 people are expected to attend. Property Owner Fran Miron spoke briefly about the event saying they held a similar one about five years ago. This event is celebrating the Farm Bureau's 1001h Anniversary and is an effort to let the non-agricultural public know more about farming. Chris Cakes of Iowa will be preparing breakfast, and they are working on having the Washington County Mounted Patrol there. This is a totally free event. Hugo City Council Meeting Minutes for July 15,2019 Page 2 of 5 Haas made motion, Klein seconded, to approve the permit for the Breakfast on the Farm event. Ayes: Haas, Klein, Petryk, Weidt Abstain: Miron Motion carried. Presentation of Donation from the White Bear Lake Lions Club to the Yellow Ribbon Network Haas talked about the White Bear Lake Lions Club and how he had been asked to speak to them about the Yellow Ribbon Network. He said that since then, they have been great supporters. White Bear Lake Lion Jim Francis presented a check for $5,000 to the Yellow Ribbon Network and thanked them for what they do. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Pay Voucher No. 1 from Dresel Contracting for 130'h Street Improvement Project 3. Approve Change Order from CB& I, LLC, for Water Tower No. 4 Project 4. Approve Resolution for Minor Subdivision and Variance for 14032 Flay Ave. - Moxness All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Pay Voucher No. 1 from Dresel Contracting for 130th Street Improvement Proiect Dresel Contracting had submitted Pay Voucher No. 1 in the amount of$231,926.45 for work certified through June 30, 2019, on the 130'h Street Improvement Project. The contractor had some delays due to weather; however, they were hopeful to have phase 1 back open to traffic by the end of July or beginning of August. Adoption of the Consent Agenda approved payment to Dresel Contracting in the amount of$231,926.45. Approve Change Order from CB&I, LLC, for Water Tower No. 4 Proiect CB&I had requested a change to allow the use of different watermain fittings and the ability to blast and prime paint at their shop rather than on site for certain parts of the tower. The contractor provided what was outlined in Change order No. 1 as a$22,000 savings. Adoption of the Consent Agenda Approved Change Order No. 1 from CB&I, Inc. Approve Resolution for Minor Subdivision and Variance for 14032 Flay Ave. -Moxness Darin Moxness had requested approval of a minor subdivision and variance for a property located at 14032 Flay Avenue North. The minor subdivision was for the creation of two lots out Hugo City Council Meeting Minutes for July 15,2019 Page 3 of 5 of one and the variance request was to allow a variance from the shoreland regulations in lot sizes of the proposed lots. At its June 27, 2019 meeting, the Planning Commission had considered the applications and held a public hearing. No one spoke at the public hearing. The Commission agreed the request met the criteria necessary to approve the applications and recommended approval to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2019-31 APPROVING A MINOR SUBDIVISION AND VARIANCE FOR THE PROPERTY GENERALLY LOCATED NORTH OF 140TH STREET NORTH AND WEST OF FLAY AVENUE NORTH. Public Hearing on Drainage and Utility Easement Vacation for Fable Hill 5th Addition Elmcrest Investments, LLC, had requested a vacation of the existing drainage and utility easement located over Outlot A, Fable Hill 51h Addition. Community Development Director Rachel Juba explained Outlot A would be used for the development of Fable Hill 61h Addition. New drainage and utility easements would be placed on the lots at the time the final plat was recorded. She recommended City Council hold the public hearing and approve the notice to vacate the drainage and utility easement located over Outlot A, Fable Hill 5 h Addition. Mayor Weidt opened the public hearing. Receiving no comments, Weidt closed the public hearing. Klein made motion, Petryk seconded, to approve the notice to vacate the drainage and utility easement located over Outlot A, Fable Hill 51h Addition. All Ayes. Motion carried. Approve Award of Bid for Gravel Road Reclamation Proiect Staff had received quotes for reclaiming five miles of gravel roads to improve their performance as authorized at the May 6, 2019 City Council meeting. City Engineer Mark Erichson explained the low bidder was Midstate Reclamation, Inc. of Lakeville, MN in the amount of$19,600. He stated Midstate Reclamation, Inc. was the contractor utilized for last year's project and they performed well. He recommend City Council award the contract to Midstate Reclamation, Inc. Work was anticipated to be completed in August, 2019. Miron made motion, Klein seconded, to award the bid to Midstate Reclamation in the amount of $19,600. All Ayes. Motion carried. Approve Resolution for Fable Hill 6th Addition Final Plat and Development Agreement Elmcrest Investments, LLC, had requested approval of a final plat known as Fable Hill 6 h Addition in order to plat 16 villa lots and one outlots on the ten-acre parcel located north of Fable Hill Road. The site was currently vacant. Community Development Director Rachel Juba explained the final plat would plat the remaining 16 lots and one outlot from the Fable Hill 4rd Addition preliminary plat. There would be no changes to the lots from the preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Fable Hill PUD. Hugo City Council Meeting Minutes for July 15,2019 Page 4 of 5 Developer Len Pratt was in attendance, and he provided history on the property and the Fable Hill Development project. Haas made motion, Petryk seconded, to approve RESOLUTION 2019-32 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR ELMCREST INVESTMENTS LLC, FOR FABLE HILL 6TH ADDITION. All Ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The YRN will be cooking hamburgers for the 210'h Engineer Deployment. Xcel Energy has a volunteer work day, and they contacted the YRN for projects. The Hugo Lions Club is sponsoring a golf outing on August 11, 2019, with proceeds going to the YRN. The Tough Mudder event in Hugo had 30 cases of leftover protein bars they donated for care packages. The YRN helped a family with car repairs, and help other families by providing them with gas cards and Target gift cards. Burger Night on Tuesday, July 23, 2019, will be sponsored by WSB Engineering. A big care package collection is scheduled for August 24, 219. Forest Lake School District Workforce and Business Summit on Monday, July 22, 2019 City Administrator Bryan Bear informed Council the Forest Lake High School was holding a Workforce and Business Summit on Monday, July 22, 2019, at 7:30 a.m. at the Forest Lake High School. The purpose of the Summit was to connect the future workforce to area businesses. Klein made motion, Petryk seconded, to schedule a meeting to attend the Forest Lake School District Workforce and Businesses Summit on Monday, July 22, 2019. All Ayes. Motion carried. White Bear Lake School District Summer Connection on Wednesday, July 31, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the White Bear Lake Summer Connection on Wednesday, July 31, 2019, at 6 p.m. at the Vadnais Heights Commons. National Night Out on Tuesday,August 6, 2019 National Night Out is the first Tuesday of the month of August. City Administrator Bryan Bear informed Council that this year's NNO falls on August 6 h. Staff was taking registrations on the website at www.ci.hugQ.n1n.us/nno for neighborhood events and would be sharing the list with the Hugo Fire Department, Washington County Sheriff's Office, and the City Council. Petryk made motion, Klein seconded, to schedule a meeting to attend National Night Out event on August 6, 2019, and to meet at City Hall at 4:30 p.m. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 15,2019 Page 5 of 5 Schedule Mid-Year Budget Workshop for Monday, September 9, 2019 City Administrator Bryan Bear recommended Council schedule the Mid-Year Budget Workshop for Monday, September 9, 2019 at 7:00 p.m. Klein made motion, Miron seconded, to schedule the Mid-Year Budget Workshop for Monday, September 9, 2019, at 7 p.m. All Ayes. Motion carried. Alcohol-Ink Art Class on Thursday, July 25, 2019 City Administrator Bryan Bear informed Council an Alcohol-Ink Art Class would be held on Thursday, July 25, 2019, from 2-3:30 p.m. at the Rice Lake Centre for ages six and up. This program is funded with money from Minnesota's Arts and Cultural Heritage Fund. Family Fun and Music in the Park on Friday, August 9, 2019 City Administrator Bryan Bear informed Council a family concert featuring the Roe Family Singers would be held on Friday, August 9, 2109, at the Hanifl Fields Park. Emergency vehicles will be on display from 5-6 p.m. The concert starts at 6 p.m. This program is funded with money from Minnesota's Arts and Cultural Heritage Fund. Ideal Credit Union Community Appreciation Event on Tuesday, August 6, 2019 City Administrator Bryan Bear informed Council they had been invited to attend the Ideal Credit Union's Community Appreciation Event on Tuesday, August 6, 2019, from 11:00 a.m. to 1:00 p.m. at 14750 Victor Hugo Blvd. N. Miron made motion, Klein seconded, to schedule a meeting to attend the ICU's Community Appreciation Event on August 6, 2019, at 11:00 a.m. All Ayes. Motion carried. Adiournment Klein made motion, Miron seconded, to adjourn at 7:39 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk