HomeMy WebLinkAbout2019.08.19 CC PacketEST. 1906
•. 00
14669 Fitzgerald Avenue North • Hugo, MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, AUGUST 19, 2019 — 7 P.M.
1. July 22, 2019 Forest Lake Schools Workforce and Business Summit
2. July 31, 2019 White Bear Lake School District Summer Connection
3. August 1, 2019 Tech Corridor Launch Party
4. August 5, 2019 Council Meeting
5. August 6, 2019 Ideal Credit Union Customer Appreciation and Food Shelf Donation
6. August 6, 2019 National Night Out
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. None Scheduled
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approval of Claims
2. Approve Annual Performance Review for Public Works Worker Matt Klein
3. Approve Pay Vouch No. 2 for the 1301h Street Improvement Project
4. Approve Special Event Permit for the Depot Church Family Block Party on September
8, 2019
H. AWARD OF BID
1. Elmcrest Avenue/Cedar Street Improvement Project with Lino Lakes
I. UNFINISHED BUSINESS
1. Approve Advertisement for Bids for Waters Edge Water Reuse Project Phase 2
2. Update on National Night Out
J. NEW BUSINESS
1. 130th Street/Hardwood Creek Regional Trail Feasibility Study
2. Sunset Lake Future Park Master Plan
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Update
M. ADMINISTRATIVE PRESENTATIONS
1. None Scheduled
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY AUGUST 19, 2019
D.1 July 22, 2019 Forest Lake Schools Workforce and Business Summit
D.2 July 31, 2019 White Bear Lake School District Summer Connection
D.3 August 1, 2019 Tech Corridor Launch IMLy
DA August 5, 2019 Council Meeting
D.5 August 6, 2019 Ideal Credit Union Customer Appreciation and Food Shelf Donation
D.6 August 6, 2019 National Night Out
Staff recommends Council approve the above meeting minutes as presented.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Public Works Worker Matt Klein
Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Public
Works Director Scott Anderson recommends Council approve the Annual Performance Review
for Public Works Worker Matt Klein.
G. 3 Approve Pay Vouch No. 2 to Dresel Contracting for the 130t' Street Improvement
Project
Dresel Contracting has submitted Pay Voucher No. 2 in the amount of $709,814.04 for work
certified through July 31, 2019, on the 130th Street Improvement Project. Phase 1 is
substantially complete and open to traffic and the Contractor has moved along to Phase 2. Staff
recommends Council approve payment to Dresel Contracting in the amount of $709,814.04.
GA Approve Special Event Permit for the Depot Church Family Block Party on September 8,
2019
Pastor Jenny Sung from the Depot Church has submitted an application for a Special Event
Permit to hold a Family Block Party at the Oneka Elementary School on Sunday, September 8,
2019 from 4-7 p.m. A SEP is required to be approved by Council because there could be up to
200 people in attendance, and there will be amplified sound. There will be no alcohol, but
there will be food trucks for sample and purchase of food. In addition, there will games and
inflatables for the kids. Staff recommends Council approve the Special Event permit for the
Depot Church Family Picnic.
H.1 Elmcrest Avenue/Cedar Street Improvement Project with Lino Lakes
At its March 18, 2019 meeting, the Council approved a Joint Powers Agreement with the City
of Lino Lakes for the paving of sections of 241h Avenue/Elmcrest Avenue and East Cedar Street
in Lino Lakes. The bid opening for the project was scheduled for Thursday, August 15, 2019,
at 11 a.m. at the City of Lino Lakes. Staff will present Council with the bid results and make a
recommendation to Council.
I.1 Approve Advertisement for Bids for Waters Edge Water Reuse Proiect Phase 2
Phase 2 will expand the storm water reuse system that was constructed in parts of the Water's
Edge development, more than doubling the capacity and service area. It is estimated that once
this Phase II project is completed the entire reuse system will reduce potable water consumption
by over 24 million gallons a year on an average annual basis. The reuse system provides
significant storm water management benefits as well. The project is receiving a $170,000 grant
from the Rice Creek Watershed District, and all of the remaining construction and
operation/maintenance costs will be recovered via annual charges to the Homeowner's
Associations in the area served. Staff recommends Council approve the Resolution approving
the plans and specifications and ordering the advertisement for bids.
I.2 Update on National Night Out
National Night Out was held on Tuesday, August 61h. Council attended several of the
neighborhood events. Council members will provide an update on the events they attended, and
provide direction to staff if necessary.
J.1 130' Street/Hardwood Creek Regional Trail Feasibility Study
At their meeting of April 17, 2019, the Parks Commission discussed the potential trail
connections around 130th Street (west of Hwy 61) and the missing segments of the Hardwood
Creek Regional Trail. Funding for a feasibility study was received through an active living
partnership project with Living Healthy Washington County and the Statewide Health
Improvement Program (SHIP). WSB had provided an estimate for a feasibility study,
preliminary design, and project report of $13,000 with $10,000 being covered by the SHIP
funds. The Parks Commission included $20,000 in their Parks Capital Improvement Plan in
2019 for this trail plan. WSB has completed the site evaluation and has proposed three potential
trail layouts. Staff met with and notified adjacent property owners. The Parks Commission
recommends discussion on the trail options and approval of the drafting of preliminary design
documents not to exceed $13,000.
J.2 Sunset Lake Future Park Master Plan
At the meeting of October 18, 2018, the Parks Commission approved a park dedication proposal
for The Preserve on Sunset Lake. The proposal included dedication of .93 acres of land on
Sunset Lake adjacent to the .7 acre city -owned parcel. At the time of the development
approvals, there was neighborhood interest in those parcels being developed into a park. Both
the Parks Commission and the City Council included planning the future park in their 2019
goals and funding was included in the Parks CIP for 2019. WSB and Associates prepared a
planning proposal and has completed an initial site evaluation. The Parks Commission
recommends approval of the proposal from WSB and Associates to master plan the future park
on Sunset Lake.
L.1 Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the
recent activities of the Yellow Ribbon Network.
N.1 Adiournment
14669 Fitzgerald Avenue North • Hugo, MN 55038
Minutes
HUGO CITY COUNCIL MEETING
FOREST LAKE WORKFORCE AND BUSINESS
SUMMIT
MONDAY, JULY 22, 2019
7:30 A.M.
PRESENT: Klein, Miron, Petryk
ABSENT: Haas, Weidt
STAFF PRESENT: Community Development Director Rachel Juba
The Hugo City Council attended the Workforce and Business Summit held at the Forest Lake
High School. The summit was held by the Forest Lake School District to discuss how to connect
the future workforce to area business.
Respectfully Submitted,
Rachel Juba
Community Development Director
Minutes
HUGO CITY COUNCIL MEETING
WHITE BEAR LAKE SCHOOL DISTRICT SUMMER
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
STAFF PRESENT: Planner Shayla Denaway
CONNECTION
WEDNESDAY, JULY 31, 2019
6:00 P.M.
The Hugo City Council attended the White Bear Lake School District Summer Connection held
at the Vadnais Heights Commons. The purpose of the summit was to provide information about
the district's facility plan and upcoming bond referendum and get updates from other
communities.
Respectfully Submitted,
Shayla Denaway
Parks Planner
0r
14669 Fitzgerald Avenue North • Hugo, MN 55038
Minutes
HUGO CITY COUNCIL MEETING
TECH CORRIDOR LAUNCH PARTY
THURSDAY, AUGUST 1, 2019
2:00 — 3:30 P.M.
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
STAFF PRESENT: Community Development Director Rachel Juba
The Hugo City Council attended the Minnesota Technology Corridor Launch Party held at
Running Aces Casino Event Space in Columbus, MN. Council learned about the tech corridor
website and their next steps to marketing the corridor.
Respectfully Submitted,
Rachel Juba
Community Development Director
1551-762-630017
14669 Fitzgerald Avenue North • Hugo, MN 55038
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, AUGUST 5, 2019 — 7 P.M.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer
Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau
Approval of Minutes for the July 15, 2019 Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held
on July 15, 2019, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended by adding WCCO
Radio's announcement of their Good Neighbor Award to Denny Route, an update on the Tough
Mudder, and an announcement of a demonstration of the Fire Department's ladder truck.
All Ayes. Motion carried.
Swearing in of Matt Drew as Safety Lieutenant
Chief Kevin Colvard invited Deputy Chief Jim Compton, Jr. and Assistant Chief Dave Jensen to
come to the podium to help with the swearing in of Firefighter Matt Drew as the new Safety
Lieutenant. Weidt thanked him for stepping forward and expanding his role in the department.
Matt Drew thanked the Chief for having confidence in him to do so.
MN State Representative Ami Wazlawik
Democratic Representative Ami Wazlawik was present to speak to Council about things
happening at the legislature and answer any questions Council had. Wazlawik represents House
District 38B which includes all of Hugo's Ward 1, Ward 2-Precinct 2B, and Ward 3-Precinct 3B.
Wazlawik talked about new legislation in the Health and Human Services area that gave the state
a licensing structure for assisted living facilities. Legislation was also passed for funding to assist
in the opioid crisis, funding for special education in the schools, expansion of social security tax
and the working family tax credit, and a slight tax rate decrease for the middle income tax
bracket. Wazlawik stated that next session she will be working on school safety assessment
teams to ensure schools are safe and getting a ban on the toxic TCE chemical that was being used
Hugo City Council Meeting Minutes for August 5, 2019
Page 2 of 6
by Water Gremlin, a company in White Bear Lake. She stated she will also be working on the
insulin shortage.
Petryk talked about her service on the Transportation Advisory Board and the funding for trails,
pointing out that funding for trails is based heavily on population, and Washington County
scores poorly. She asked if this could be considered at the legislative level, and Wazlawik stated
she would look into it.
Klein thanked her for her support in the City's application for the Met Council grant for water
conservation projects.
Weidt asked her what her biggest challenges were and issues specific to her area. Wazlawik
replied it was a challenge to find balance and navigate the politics. Upcoming issues in
Washington County included bonding for road construction projects and the new history center
building. Other projects included County Road J and 35E interchange, and there would likely be
issues with the White Bear Lake bond referendum.
Weidt invited her back during the next legislative session.
Approval of the Consent Agenda
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Mechanic Dave Greeder
3. Approve Annual Performance Review for Public Works Director Scott Anderson
4. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler
5. Approve Pay Voucher No. 4 to CB&I for Water Tower No. 4 Project
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Mechanic Dave Greeder
Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department
on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review
for Public Works Mechanic Dave Greeder.
Approve Annual Performance Review for Public Works Director Scott Anderson
Scott Anderson was hired by the City of Hugo on August 11, 2003, as a Senior Engineering
Technician, and on August 5, 2008, Scott was promoted as the City's Public Works Director.
Adoption of the Consent Agenda approved the annual performance review for Public Works
Director Scott Anderson.
Hugo City Council Meeting Minutes for August 5, 2019
Page 3 of 6
Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler
Mike Loeffler was hired as a Maintenance Worker for the City of Hugo's Public Works
Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public
Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review
for Public Works Lead Worker Mike Loeffler.
Approve Pay Voucher No. 4 to CB&I for Water Tower No. 4 Project
CB&I had submitted a pay request for work done on the Water Tower No. 4 project certified
through July 1, 2019. Adoption of the Consent Agenda approved payment of Voucher No. 4 to
CB&I in the amount of $450,618.96
Public Hearing on Drainage and Utility Easement Vacation for Waters Edge 3rd Addition
Hugo Ventures, LLC, 14505 43rd Ave N, Plymouth, had applied for a vacation of the existing
drainage and utility easements lying over Outlot A, Waters Edge 3rd Addition. Community
Development Director explained that the proper drainage and utility easements would be
dedicated with the final plat for Water's Edge 6d' Addition. There were no changes being made
to the existing drainage or stormwater management and no impacts to the existing wetlands for
the development. She recommended Council hold a public hearing to take comments on the
request, then approve the notice for vacation of the easement over Outlot A, Waters Edge 3rd
Addition.
Mayor Weidt opened the public hearing. Receiving no comments, Weidt closed the public
hearing.
Miron made motion, Klein seconded, to approve the notice for vacation of the easement over
Outlot A, Waters Edge 3rd Addition.
All Ayes. Motion carried.
Yellow Ribbon Network Report
Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow
Ribbon Network activities held recently. Haas talked about recent care packaging events and the
partnership with McGough Company. They also received care package items from Lutheran Bible
Camp that the campers put together. Also included were slippers hand knitted by a Korean War
veteran and a note that talks about him. A Special Welcome Home pheasant hunt will be done in St.
Cloud at Gold Meadows at the end of September. On Sunday, the Lions would be holding their golf
scramble, and McGough will be selling shirts to raise money for the YRN. The YRN assisted a
local vet cleaning up dead trees, and a member of the 133rd Air Wing with furnace repairs. The Bald
Eagle Sportsman Association donated proceeds from their open house equaling nearly $800. Two
thousand airman and their families will be attending a picnic in September, and the YRN will be
helping with the lunch, and Cub Foods was donating items for a spaghetti dinner. WSB was last
month's Burger Night sponsor and sold 203 burgers.
Hugo City Council Meeting Minutes for August 5, 2019
Page 4 of 6
WCCO Pop Communications Good Neighbor Award
Haas added this to the agenda to announce that Tuesday's WCCO Pop Communication's Good
Neighbor Award will go to Denny Route from the Hugo Lions Club. This award is in honor of those
who have helped neighbors lighten loads and share labors.
Tough Mudder Update
Haas added this to the agenda to see if staff had any comments on the Tough Mudder event that was
held at Wild Wings in July. He stated he talked to neighbors and some enjoyed the financial awards
of the event. Bear stated there were no concerns that he knew of. It was noticed that participants of
the event did patronize some of the local businesses.
Ideal Credit Union Appreciation Day on Tuesday, August 6, 2019
City Administrator Bryan Bear reminded Council a meeting was scheduled to attend Ideal Credit
Union's Community Appreciation Event on Tuesday, August 6, 2019 from 11 a.m. to 1 p.m.
ICU will be making a donation at noon to the Hugo Good Neighbors Food Shelf, and attendees
were requested to bring a non-perishable donation.
National Night Out on Tuesday, August 6, 2019
City Administrator Bryan Bear reminded Council a meeting was scheduled to attend National
Night Out events on Tuesday, August 6, 2019. The Council will meet at Hugo City Hall at 4:30
p.m.
Reschedule the September 2, 2019 City Council Meeting to Tuesday, September 3, 2019
Each year, the Hugo City Council has to reschedule its first meeting in September due to the
Labor Day Federal Holiday. City Administrator Bryan Bear recommended Council reschedule
their regular Council meeting on Monday, September 2nd to Tuesday, September 3rd due to the
Labor Day Holiday.
Klein made motion, Miron seconded, to reschedule the first Council meeting in September to
Tuesday, September 3, 2019.
All Ayes. Motion carried.
Reschedule Midyear Budget Workshop to Thursday, September 5, 2019
Council had scheduled the midyear budget workshop for Monday, September 9, 2019; however,
not all Council members were able to attend. City Administrator Bryan Bear recommended
Council reschedule the Budget Workshop to Thursday, September 5, 2019, at 7 p.m.
Klein made motion, Miron seconded, to reschedule the workshop to Thursday, September 5,
2019.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for August 5, 2019
Page 5 of 6
Tour de Hugo on Saturday, September 21, 2019
City Administrator Bryan Bear informed Council the City of Hugo, along with many sponsors,
would be holding the 91h annual Tour de Hugo on Saturday, September 21, 2019, beginning at 7
a.m. There are several different ride options that all begin and end at Lions Park, and all
proceeds from the ride go to support Hugo's parks and trails.
Schedule City Wide Bus Tour for Saturday, October 5, 2019
Annually, the City holds a bus tour of the City for Commission members, legislators, school
board members, and interested residents. This would be the City's 14th bus tour. City
Administrator Bryan Bear recommended Council schedule the bus tour for Saturday, October 5,
2019, at 10 a.m. The starting location had not yet been determined.
Petryk made motion, Klein seconded, to schedule the citywide bus tour for Saturday, October 5,
2019 at 10 a.m.
All Ayes. Motion carried.
Fire Department Open House on Saturday, October 5, 2019
The Fire Department Open House will be held on Saturday, October 5, 2019, from 11 a.m. to 3
p.m. The Open House will include the Fearless Firefighter Fun Run 5K at 10 a.m. and the Trick -
or -Treat Run at noon. Registration begins at 9 a.m. Staff recommends Council schedule the Fire
Department Open House as a meeting if they choose to attend.
Petryk made motion, Haas seconded, to schedule the Open House on Saturday, October 5, 2019,
as a meeting.
All Ayes.
Fall Cleanup Event on Saturday, October 12, 2019
City Administrator Bryan Bear informed Council the annual Fall Cleanup was scheduled for
Saturday, October 12, 2019, at the Public Works Building from 8 a.m. to noon.
Live Rescue Demonstration at Keystone Place on Saturday, August 17, 2019
Weidt added this to the agenda to inform Council they were invited to attend a live rescue
demonstration using their new ladder truck at Keystone Place on Saturday, August 17, 2019,
from 10 a.m. — noon.
Weidt made motion, Haas seconded, to schedule a meeting to attend the live rescue
demonstration at Keystone Place on Saturday, August 17, 2019, at 10 a.m.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for August 5, 2019
Page 6 of 6
Adjournment
Klein made motion, Miron seconded to adjourn at 7:52 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
0r
14669 Fitzgerald Avenue North • Hugo, MN 55038
Minutes
HUGO CITY COUNCIL MEETING
IDEAL CREDIT UNION CUSTOMER APPRECIATION
TUESDAY, AUGUST 6, 2019
11:00 A.M. —1:00 P.M.
PRESENT: Klein, Miron, Petryk
ABSENT: Haas, Weidt
STAFF PRESENT: City Administrator Bryan Bear
The Hugo City Council attended Ideal Credit Union's Customer Appreciation Event at their
Hugo office, 14750 Victor Hugo Boulevard. At noon, a presentation of a $500 donation was
made to the Hugo Good Neighbors Food Shelf. Attendees were asked to bring a non-perishable
donation.
Respectfully Submitted,
Bryan Bear
City Administrator
0r
14669 Fitzgerald Avenue North • Hugo, MN 55038
Minutes
HUGO CITY COUNCIL MEETING
NATIONAL NIGHT OUT
TUESDAY, AUGUST 6, 2019
4:30 P.M.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
STAFF PRESENT: City Administrator Bryan Bear
The Hugo City Council attended National Night Out events in Hugo. They met at City Hall and
attended many of the 20 events registered with the City.
Respectfully Submitted,
Michele Lindau,
City Clerk
City of Hugo Claims
August 19, 2019
G. 1
Vendor
Invoice Amount Description Department
13395599-00 $ 210.00 Sprayers Stormwater Fund
68992 $ 65.55 Breakroom Supplies lies Public Works
68995 $ 206.88 , Breakroom Supplies _ Gen Gov't Bldgs
651 426-8763 $ 64.53 911 Emergency Line Administration
5014432734 $ 101.56 First Aid Supplies Public Works
5014432734 $ 47.78 First Aid Supplies Gen Gov't Bldgs
226453 $ 425.00 August Phone Service Various
226490 _ $ 4,723.00 August Computer Service Various
7/18/2019 $ 153.06 Business Internet (thru August 27l Fire Dept
909198036 $ 487.61 Business Internet (August Administration
909198036 $ 487.61 Business Internet (August) Public Works
July _ $ 1,320.72 Callout Fees & Mile a Animal Control
Brock White Company. LLC
Canteen Refreshment Services
Canteen Refreshment Services
Century Link
Cintas Corporation
Cintas Corporation
City of Roseville
City of Roseville
Comcast
Comcast
Comcast
Companion Animal Control LLC
Denaway, Sha la CLAIM
$ 102.33
Concert in the Park Supplies
Parks Dept
Stormwater Fund
Elliott, Bill
8/2/2019
$ 300.00
.Animal Control
Finken Water Solutions
5238952
1 $ 40.93 'Drinking Water Filter
Public Works
Forest Lake Napa
Jul
$ 632.01
Auto Parts and Shop Supplies
Various
Gooher State One Call
9070477
1 $ 521.10
July Service Charges
Water & Sewer
Hugo Feed Mill
70615
$ 29.90
Wasp & Hornet Spray
Parks Dept
Hugo Feed Mill
42862
$ 18.99
Hardware - Unit #317
Street Dept
Hugo Feed Mill
70891
$ 15.99
Hardware - Unit #317
Street Dept
Innovative Office Solutions LLC
IN26_07960
$ 181.80
Coy Paper
Administration
Innovative Office Solutions LLC
IN2607960_
$ 69.38
$ 116.26
Binders, Clips & Erasers
Binders & Notepads
Administration
Administration
Innovative Office Solutions LLC
N2613286
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
IN2610840
$ 58.36
Batteries
Pens, Message Books, Flash Drives, Etc
Half Fold Cards Returned
Administration
Public Works
Administration
Administration
IN2587135
SCN-088120
$ 90.86
$ 45.81)
Innovative Offioo Solutions LLC
SCN-088226
$ 34.70)
Envelopes (Returned)
Innovative Office Solutions LLC
SCN-088227
$ (126.43)
Breakroom Supplies jReturned
Gen Gov't Bldgs
Johnison7Tumer
July
$ 4,829.00
Prosecution Fees Flat Fee
General Legal
Johnson/Turner
Jul.
$ 294.95
Disbursements Prosecution Costs
General Legal I J
Johnson/Turner
Jul
$ 1,947.50
Civil Legal Fees - See Attached Breakdown
General Legal
Juba, Rachel
CLAIM
$ 55.14
Meeting Mileage & Parking
Planning & Zoning
Kath Fuel Oil Service Co.
12320094
$ 6,577.06
July Unleaded Gas & Diesel Purchases
Various
.Kindelberger, Brian
CLAIM
$ 171.43
Heartsaver Pediatric DVD & Manual
Fire Dept
Knowlan's Super Markets Inc
Knowlan's Super Markets Inc
Laughlin's Pest Control
4077 $ 15.96 Meeting Su lies
_8842 $ 31.14 • Soft Drinks for Lobby Machine
28686 j $ 85.00 _July Pest Control Service (CH)
CLAIM ; $ 20.71 Milegge
Administration
Gen Gov't Bldgs
Gen Gov't Bldgs
Lindau, Michele
Elections
Loffier Companies Inc
3175562 $ 253.80 August Copier Service P ment
Administration
Building Inspections
Marco
INV6626541
$ 35.00 A ust Copier Maintenance
MN Fire Service Certification Board
20190801115510
$ 425.00 Recertification (17)
Fire Dept
Oxygen Service Company
3443051
$ 24.80 Welding Supplies
$ 6,420.00 Eme%pngr Siren Inspections & Maintenance
Public Works
Read Watt Electric
102624
Civil Defense
Ricoh USA, Inc
102418258
$ 123.18
Copier Lease P ment
Public Works
Ricoh USA, Inc
102418258
$ 16.95
Overage Charges
Public Works
Administration
Sensible Land Use Coalition
200004611
$ 48.00
Meeting Registration - Bryan Bear
Meeting Registration - Rachel Juba
Sensible Land Use Coalition
200004611
$ 48.00
Planning & Zoning
Sensible Land Use Coalition
200004611
$ 48.00
MeetiVg Registration - Emily Weber
Community Development
Smith, Schafer & Associates
74689
$ 750.00
2018 Audit Final Billing
Finance Dept
Swank Motion Pictures
BO 1639371
$ 435.00
Outdoor Movie Night DVD Licensing
Parks Dept
Toshiba Financial Services
69860844
$ 175.23
August Copier Lease Pa ment
Fire Dept
Toshiba Financial Services
69860844
$ 1.36
Over@ a Charges (B & M
Fire Dept
Toshiba Financial Services
69860844
$ 14.28
Overa a Charges (Color)
Fire Dept
US Bank
5439209
$ 500.00
Paying Agent Fees
Sirtkip Fund
Verizon Wireless
9834372487
$ 40.02
Cellular Phone Charges
.2
Fire Dept
Verizon Wireless
9835430110
$ 880.21
Cellular Phone Charges
Fire Dept
Verizon Wireless
9835430110
$ 80.02
Cellular Phone Cha es
Public Works
Washington County
159241
$ 4,429.86
800 Radio User Fees - April thru June
Fire D t
Washi ton County
1932
$ 100.00
Tour de Hugo Special EventApprication Fee
Parks Dept
Washington Count Sheriff
160998
$ 8,383.78
Good Neighbor Days Security
Law Enforcement
Weber, Emily
CLAIM
$ 19.84
Meeting Mileage
CommunityDevelo ment
Total Claims for August 19, 2019
$ 47,544.49
Page 1
JOHNSON/TURNER
-
LEGAL
August 12, 2019
City of Hugo
Attn: Ron Otkin
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of July 31, 2019.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Carpenter Property Purchase
12-2359-027
$1,019.00
Council Meetings
19-2359-052
$300.00
DNR Administrative Appeal
18-2359-051
$15.00
General 2019
19-2359-053
$478.50
White Bear Lake Restoration Litigation
13-2359-032
$135.00
Prosecution
12-2359-024
$5,123.95
TOTAL NOW DUE:
$7,071.4S
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON/TURNER LEGAL
David K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 / f 651.464.7348
Offices conveniently located throughout the metro area
johnsonturner.com
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August 14, 2019
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 130th Street Improvement Project
City of Hugo
S.A.P. 224-110-002
WSB Project No. R-010892-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 2 for the above referenced project in the
amount of $709,814.04. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 2 for Dresel Contracting, Inc.
The amount indicated above reflects work certified to date through July 31, 2019, with a 5%
retainage applied. Please include one executed copy of the pay voucher with the payment to
Dresel Contracting, Inc. and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
cc: Katie Koscielak, WSB
kkp
K:1010892-0001Admin\Construction AdminTay Voucher1010892-000 PV2 LTR to City 081419.docx
Pay Voucher
Page 1 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
WSb
Project R-010892-000 - HUGO-130TH.STREET IMPROVEMENT PROJECT
Pay Voucher No. 2
Contractor: Dresel Contracting, Inc. Contract No.
24044 July Ave Vendor No.
Chisago City, MN 55013 For Period: 7/1/2019 - 7/31/2019
Warrant # Date
Contract Amounts
Funds Encumbered
Original Contract
$2,650,716.57
Original $2,650,716.57
Contract Changes
$0.00
Additional N/A
Revised Contract
$2,650,716.57
Total $2,650,716.57
Work Certified To Date
Base Bid Items
$991,305.78
Backsheet
$0.00
Change Order
$0.00
Supplemental Agreement
$0.00
Work Order
$0.00
Material On Hand
$0.00
Total
$991,305.78
Work Certified
This Pa Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
R-010892-000
$747,172.67
$991,305.78
$49,565.29
$231,926.45
$709,814.04
$941,740.49
Percent Retained: 5.0000%
Percent Complete: 37.3977%
Amount Paid This Pay Voucher $709,814.04
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approv Dresel C tra -ip
Project-ngineer Contracto
Date
August 14, 2019 Date <:T?Z1 4 117
Approved By
City of Hugo
Date
Pay Voucher
Page 2 of 8
R-010892-000 Pavment Summa
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 56038
Project No. R-010892-000
Pay Voucher No. 2
No. From Date To Date Work Certified
Amount Retained
Amount Paid
Per Pay Voucher
Per Pay Voucher
Per Pay Voucher
1 05/06/2019 06/30/2019 $244,133.11
$12,206.66
$231,926A5
2 07/01/2019 07/31/2019 $747,172.67
$37,358.63
$709,814.04
Totals: $991,305.78
R-010892-000 Funding Cateoory Renort
$49,565.29
$941,740.49
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
UNF
991,305.78
49,565.29
231,926.45
709,814.04
941,740.49
Totals: $991,305.78 $49,565.29 $231,926.45
R-010892-000 Funding Source Renort
Accounting Funding Amount Paid
Revised
No. Source This
Contract
Pay Voucher
Amount
UNF Unfunded 709,814.04
_
2,660,716.57
$709,814.04 $941,740.49
Funds Paid To
Encumbered Contractor
To Date To Date
2,650,716.57 941,740.49
Totals: $709,814.04 $2,650,716.57 $2,660,716.67 $941,740.49
Pay Voucher
Page 3 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pav Voucher No. 2
R-010892-000 Project Material Status
Quantity
Line Item Description Units Unit Price Contract This Amount This Quantity Amount
Quantity Pay Pay Voucher To Date To Date
Voucher
SCHEDULE A. - SURFACE IMPROVEMENTS
_
1
2021.501
MOBILIZATION
LS
$252,870.00
1
0.25
$63,217.60
0.5
$126,435.00
2
2021.601
CONTRACTOR
COORDINATION
LS
$6,930.00
1
0.25
$1,732.50
0.5
$3,465.00
3
2101.505
CLEARING
ACRE
$6,610.00
0.3
0
$0.00
0.3
$1,683.00
4
2101.505
GRUBBING
ACRE
$1,020.00
0.3
0
$0.00
0
$0.00
5
2101.524
CLEARING
TREE
$204.00
70
8
$1,632.00
58
$11,832.00
6
2101.524
GRUBBING
TREE
$102.00
70
40
$4,080.00
40
$4,080.00
7
2104.502
REMOVE
MARKER
EACH
$30.00
8
0
$0.00
0
$0.00
SAWING
8
2104.503
BITUMINOUS
L F
$2.70
500
840
$2,268.00
840
$2,268.00
PAVEMENT
-T-
-
REMOVE
9
2104.503
CONCRETE
L F
$2A3
450
500
$1,065.00
500
$1,066.00
CURB
10
.2104,503
SALVAGE FENCE
L F
$5.25
200
0
$0.00
0
$0.00
REMOVE
11
2104.504
BITUMINOUS
S Y
$1.20
16200
10420
$12,504.00
16760
$20,112.00
PAVEMENT
SALVAGE
12
2104.601
MISCELLANEOUS
LS
$420.00
1
0
$0.00
0
$0.00
STRUCTURES
13
2104.602
SALVAGE SIGN
SPECIAL
EACH
$5,250.00
1
0
$0.00
1
$6,250.00
$67.10
14
2105.504
GEOTEXTILE
FABRIC TYPE 5
S Y
$1.22
5100
55
$67.10
55
15
2105.601
DEWATERING
LS
$48,000.00
1
0
$0.00
0
$0.00
16
2106.505
EXCAVATION -
MUCK
C Y
$8.04
8000
0
$0.00
0
$0.00
17
2106.507
EXCAVATION -
COMMON (P)
C Y
$8.98
16840
10032
$90,087.36
10032
$90,087.36
18
2106.507
EXCAVATION -
SUBGRADE (P)
SELECT
C Y
$7.73
13592
7152
$55,284.96
7152
$55,284.96
19
2106.507
GRANULAR
EMBANKMENT
C Y
$22.97
16903
8235
$189,157.95
8235
$189,157.95
(CV) (P)
SELECT
20
2106.507
GRANULAR
EMBANKMENT
C Y
$20.26
8000
0
$0.00
0
$0.00
(CV)
COMMON
21
2106.507
EMBANKMENT
C Y
$24.90
500
0
$0.00
0
$0.00
(CV)
22
2112.519 SUBGRADE
PREPARATION
RDST
$0.01
57
25
$0.25
25
$0.25
23 2123.610
STREET
HOUR
$50.00
60
0
$0.00
0
$0.00
SWEEPER (WITH
Pay Voucher
Page 4 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pay Voucher No. 2
R-010892-000
Project Material
Status
Quantity
Line
Item
Description
Units Unit Price
Contract This
Amount This Quantity Amount
Quantity Pay
Pay Voucher To Date To Date
_
Voucher_
PICKUP BROOM)
24
2130.523
WATER
MGAL
$56.25
40
19
$1,068.75
19
$1,068.76
AGGREGATE
25
2211.507
BASE (CV) CLASS
C Y
$26.79
6072
3109
$83,290.11
3109
$83,290.11
5
MILL
26
2232.504
BITUMINOUS
S Y
$2.98
2300
0
$0.00
0
$0.00
SURFACE (2.0")
27 2301.504
CONCRETE
PAVEMENT 7.0"
S Y
$76.04
300
300
$22,812.00
300
$22,812.00
28 ! 2331.603
L F
$0.57
$0.00
JOINT ADHESIVE
11700
0
$0.00
0
BITUMINOUS
29
2357.506
MATERIAL FOR
GAL
$3.21
1100
0
$0.00
0
$0.00
TACK COAT
TYPE SP 9.5
30
2360.504
WEAR CRS MIX
S Y
$29.42
110
55
$1,618.10
55
$1,618.10
(2,B) 3.0" THICK
TYPE SP 12.5
31
2360.509
WEARING
COURSE MIX
TON
$53A4
4800
1081
$57,444.34
1081
$57,444.34
(2;B)
IRRIGATION
32
2502.601
SYSTEM
LS
$420.00
1
0
$0.00
1
$420.00
PROVISION
33
2504.602
ADJUST GATE
VALVE & BOX
EACH
$280.00
3
2
$560.00
2
$560.00
34
2505.601
UTILITY
COORDINATION
L S
$4,200.00
1
0.25
$1,050.00
0.5
$2,100.00
35
2506.502
ADJUST FRAME &
EACH
$420.00
1
0
$0.00
0
$0.00
RING CASTING
36
2521.518
4" CONCRETE
WALK
SF
$4.72
1700
1700
$8,024.00
1700
$8,024.00
37
2521.618
6" CONCRETE
WALK
SF
$12.38
700
700
$8,666.00
700
$8,666.00
38
2521.518
3" BITUMINOUS
WALK
SF
$1.52
50500
0
$0.00
0
$0.00
CONCRETE
39
2531.503
CURB & GUTTER
L F
$24.86
230
230
$5,717.80
230
$5,717.80
DESIGN R418
CONCRETE
40
2531.503
CURB & GUTTER
L F
$24.86
200
200
$4,972.00
200
$4,972.00
DESIGN 0312
CONCRETE
41
2531.503
CURB & GUTTER
L F
$14.61
10800
4320
$63,115.20
4320
$63,115.20
DESIGN B418
CONCRETE
42
2531.503
CURB & GUTTER
L F
$24.86
440
440
$10,938.40
440
$10,938.40
DESIGN B618
43
2531.601
L S
$600.00
1
0.5
$300.00
0.5
$300.00
COMPLIANCE
Pay Voucher
Page 5 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pay Voucher No. 2
R-010892-000
Project Material
Status
Quantity 1
Line
Item
Description
Units
J Unit Price
Contract
This Amount This Quantity
Amount
Quantity
Pay Pay Voucher To Date
To Date
Voucher
_I
SUPERVISOR
CONCRETE
44
2531.604
DRAINAGE
S Y
$92.83
10
10 $928.30 10
$928.30
FLUME
I
$0.00
$0.00
45
2531.618
TRUNCATED
DOMES46
MAIL BOX
SUPPORT
SF
EACH
$60.00
200
0 $0.00
0
2540.602
$150.00
1
0
$0.00
0
47
2540.602
TEMPORARY
MAIL BOX
EACH
i
L F
L F
$30.00
$12.001
1
1
$30.00
1
$30.00
48
2640.603
LANDSCAPE
EDGER
200
0
$0.00
0
$0.00
49
2545.503
2" NON-METALLIC
CONDUIT
$6.00
300
0
$0.00
0
$0.00
50
2545.503
4" NON-METALLIC
CONDUIT
L F
$9.60
90
56
$537.60
56
$537.60
51
2557.602
REPAIR DOG FENCE
EACH
L F
$300.00
$10.89
1
200
0
0
$0.00
$0.00
0
0
$0.00
$0.00
52
2557.603
INSTALL FENCE
53
2563.601
TRAFFIC
CONTROL
LS
$18,590.00
1
0.25
$4,647.50
0.6
$9.295.00
54
2563.602
TYPE III
BARRICADES
EACH
$357.00
2
0
$0.00
0
$0.00
55
2564.518
SIGN PANELS
TYPE C
S F
SF
$54.06
$66.95
236
8
0
0
$0.00
$0.00
0
0
$0.00
$0.00
56
2564.518
SIGN PANELS
TYPE D
57
2564.602
INSTALL SIGN
TYPE SPECIAL
EACH
$4,290.00
1
0
$0.00
1
$4,290.00
58
2565.602
RIGID PVC LOOP
DETECTOR 6'X6'
EACH
$2,400.00
8
0
$0.00
0
$0.00
59
2571.524
CONIFEROUS
TREE _UHT B&B
TREE
$420.00
10
0
$0.00
0
$0.00
60
2571.524
CONIFEROUS
TREE 8' HT B&B
TREE
$750.00
10
0
$0.00
0
$0.00
DECIDUOUS
61
2571.524
TREE 2.5" CAL
TREE
$660.00
5
0
$0.00
0
$0.00
B&B
TRANSPLANT
62
2571.524
TREE (SPADE
TREE
$277.20
10
0
$0.00
0
$0.00
SIZE 42")
63
2571.527
PERENNIAL 1
GAL CONT
PLT
$38.40
30
26
$998.40
26
$998.40
64
2572.510
PRUNE TREES
HOUR
$204.00
10
0
$0.00
0
$0.00
STABILIZED
65
2673.501
CONSTRUCTION
LS
$594.00
1
0
$0.00
0
$0.00
EXIT
66
2573.502
STORM DRAIN
EACH
$120.00
70
26
$3,120.00
26
$3,120.00
INLET
Pay Voucher
Page 6 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pay Voucher No. 2
. R-010892-000
Pro'ect Material Status
_
T Quantity
Line
Ite�Description
Units
Unit Price
Contract
This
Amount This
Quantity Amount
ty
Quantity
Pay
Pay Voucher
To Date To Date
PROTECTION
Voucher
67
2573.503
SILT FENCE;
TYPE MS
L F
$2.28
5000
0
$0.00
1446 $3,296.88
SEDIMENT
68
2573.503
CONTROL LOG
TYPE WOOD
L F
$2.28
6000
0
$0.00
380 $866.40
FIBER
COMMON
69
2574.507 TOPSOIL
C Y
$24.42
500
200
$4,884.00
200 $4,884.00
BORROW
70
2574.508
FERTILIZER TYPE
LB
$0.51
1390
0
$0.00
0 $0.00
71
2574.508
FERTILIZER TYPE
I LB
$0.61
110
0
$0.00
0 $0.00
EROSION
72
2576.504
CONTROL
BLANKETS
S Y
$1.48
8100
0
$0.00
0 $0.00
CATEGORY3N
RAPID
73
2575.504
STABILIZATION
S Y
$0.20
29700
0
$0.00
0 $0.00
METHOD 4
SEED MIXTURE
25-131
74
2575.508
LB
$2.24
1200
0
$0.00
0 $0.00
75
2575.508
SEED MIXTURE
33-261
LB
LB
$23.46
$32.64
30
30
0
0
$0.00
$0.00
0 $0.00
0 $0.00
76
2575.508
SEED MIXTURE
34-261
77
2575.508
35 EDIMIXTURE
LB
$20.40
40
0
$0.00
0 $0.00
78
2575.508
HYDRAULIC
MULCH MATRIX
LB
$0.68
13000
0
$0.00
0 $0.00
RAPID
79
2575.523
STABILIZATION
MGAL
$163.20
10
0
$0.00
0 $0.00
3
ACRE
$459.00
7
0
$0.00
0 $0.00
80
2575.605
_METHOD
SEEDING
81
2582.503
4" DBLE SOLID
LINE PAINT
L F
$0.31
6440
0
$0.00
0 $0.00
82
2582.503
4" SOLID LINE
MULTI COMP
12" SOLID LINE
MULTI COMP
L F
L F
$0.36
610
0
$0.00
0 $0.00
83
2582.503
$4.90
110
0
$0.00
0 $0.00
24" SOLID LINE
84
2582.503
1
MULTI COMP_
L F
$7.34
480
0
$0.00
0 $0.00
85
2582.503
8" DOTTED LINE
MULTI COMP
L F
$3.67
120
0
$0.00
0 $0.00
4" DBLE SOLID
86
2682.503
LINE MULTI
L F
$0.71
6440
0
$0.00
0 $0.00
COMP
87
1 _^_
2582.518
PAVT MSSG
MULTI COMP
SF
$7.14
90
0
$0.00
0
Pay Voucher
Page 7 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 65038
Project No. R-010892-000
Pay Voucher No. 2
R-010892-000
Project Material
Status
Quantity
Line
Item
Description
UnitsFUnitPrice
[,Contract
This
AmountThis
IPayVoucher
Quantity
Amount
uantity
Pay
To Date
To Date
S F
$6.63 130
Voucher]
0
$0.00
88
2582.518
CROSSWALK
MULTI COMP
0
$0.00
Totals For Section SCHEDULE A. -SURFACE IMPROVEMENTS:
$705,819.12
$810,080.90
SCHEDULE B. -STORM SEWER IMPROVEMENTS
89
2104.502
SALVAGE CATCH
BASIN
EACH
$1,035.00
1
0
$0.00
1
$1,035.00
90
2104.502
SALVAGE
STRUCTURE
EACH
$1,035.00
1
0
$0.00
1
$1,035.00
91
2104.503
REMOVE SEWER
PIPE (STORM)
L F
$9.41
220
0
$0.00
62
$583.42
92
2104.503
SALVAGE PIPE
SEWER
L F
$18.82
110
0
$0.00
48
$903.36
93
2105.504
ILE FABRIC T TYPE 4
FABRIC
S Y
$21.56
48
2
7.2
0
$156.23
$0.00
15.9
0
$342.80
$0.00
94
2501.502
12" RC PIPE
APRON
EACH
$1,154.03
95
2501.502
15" RC PIPE
APRON
EACH
$1,330.71
7
0
$0.00
3
$3,992.13
96
2501.502
18" RC PIPE
APRON
EACH
L F
$1,047.42
$15.94
6
70
2
0
$2,094.84
$0.00
2
0
$2,094.84
$0.00
97
2502.503
4" PVC PIPE
_DRAIN
98
2502.503
6" PERF PVC
PIPE DRAIN
L F
$19.26
2000
0
$0.00
0
$0.00
4" PVC PIPE
99
2502.602
DRAIN
EACH
$126.50
20
0
$0.00
0
$0.00
CLEANOUT
16" PVC PIPE
SEWER
100
2503.503
L F
$45.57
80
0
$0.00
80
$3,645.60
12" RC PIPE
101
2503.503
SEWER DES 3006
L F
$47.97
34
0
$0.00
0
$0.00
CL V
15" RC PIPE
102
2503.503
SEWER DES 3006
L F
$46.76
3203
0
$0.00
1545
$72,244.20
CL V
18" RC PIPE
103
2503.503
SEWER DES 3006
L F
$53.74
824
600
$32,244.00
600
$32,244.00
CL V
104
2503.503
INSTALL PIPE SEWER
L F
$28.23
110
0
$0.00
48
$1,355.04
105
2503.602
CONSTRUCT
BULKHEAD
EACH
$517.50
2
0
$0.00
1
$517.50
CONNECTTO
106
2503.602
EXISTING STORM
EACH
$828.00
1
0
$0.00
1
$828.00
SEWER
CONNECT TO
107 12503.602
EXISTING
EACH
$943.00
1
0
$0.00
1
$943.00
MANHOLES
CONST
Pay Voucher
Page 8 of 8
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pav Voucher No. 2
R-010892-000
Project Material
Status
Quantity
Line
Item
Description
Units
Unit Price Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
DRAINAGE
108
2506.502
STRUCTURE
EACH
$4,853.00
1
0
$0.00
0
$0.00
DESIGN SPEC 2
$488.75
37
0
$0.00
0
$0.00
109
2506.502
CASTING
ASSEMBLY
EACH
CONST
110
2506.503 DRAINAGE
STRUCTURE DES
L F
$526.17
177
9.68
$5,093.33
70.55
$37,121.29
48-4020
111
2506.602
INSTALL CATCH
BASIN
EACH
$2,185.00
1
0
$0.00
0
$0.00
INSTALL
112
2606.602
STRUCTURE
EACH
$3,796.00
1
0
$0.00
0
$0.00
CONST
DRAINAGE
113
2506.602
STRUCTURE
EACH
$2,311.50
20
0
$0.00
8
$18,492.00
DESIGN SPEC
(2'X3')
114 12,506,602
CHIMNEY SEALS
EACH
$349.42
26
0
$0.00
0
42.7
$0.00
$3,847.70
115
2511.607
RANDOM RIPRAP
CLASS III
C Y
$90.11
128
19.6
$1,766.16
Totals For SCHEDULE B. - STORM SEWER
IMPROVEMENTS:
$41,353.56
$181,224.88
Y Project Totals:
$747,172.68 1
$991,305.78
,i► CITY OF
EST. 1906
Special Event Permit
Memorandum
To: Hugo City Council
From: City Clerk Michele Lindau
Date: August 15, 2019 for the City Council Meeting on August 19, 2019
Re: The Depot Church Family Block Party on September 8, 2019
1. BACKGROUND
A Special Event Permit application has been submitted by Pastor Jenny Sung of the
Depot Church to hold an outdoor event on Sunday, September 8, 2019, at the Oneka
Elementary School. A Special Event Permit approved by Council is required because
200+ people are expected to attend, and there will be amplified sound.
2. DESCRIPTION OF EVENT
The event will be a free outdoor service held from 4-7 p.m. on the Oneka Elementary
School grounds. The event will consist of kid -friendly games and activities, and visits
from the Hugo Fire Department, Washington County Sheriff's Department, and the
Washington County Library. Acoustic background music will be playing during the
event.
3. CONDITIONS
The applicant has provided the City the completed permit, signed Hold Harmless
Agreement, and permit fees. In accordance with this permit, the applicant shall conduct
the event as described on their application and herein in addition to the following
conditions.
Prior to the Event
1. All tents, stages, and inflatables will be installed per manufacturer's instructions.
During the Event
2. No alcohol will be served.
3. Inflatables will be monitored by an adult.
4. Weather conditions will be monitored during the event and delays/cancellations will be
determined by the responsible person.
5. All signage for the event will remain on the Oneka Elementary property unless
approved by the City.
After the Event
6. Inflatables will be deflated immediately after the event to prevent unsupervised use.
7. Applicant will properly dispose of all trash generated as part of this event.
4. CONCLUSION/RECOMMENDATION:
Event organizer has agreed to the above conditions, and staff recommends Council
approve the Special Event Permit for the Depot Church on Sunday, September 8, 2019.
Minor changes to this permit may be approved by City staff. Changes staff deems to be
significant will require Council review and approval.
CITY OF
..`a.` EST. 1006
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
Special Event Permit Application
Procedures for processing special event permits are found in Hugo City Code Chapter 90, Section 90-37.2.
Any individual or organization holding an event or temporary use of a property which includes erecting temporary structures,
offering food/beverages, or affecting traffic or parking requires a special event permit. Outdoor events, tent sales, employment
fairs, celebrations, or similar special events are subject to this ordinance and require a special event permit.
Applicant (Applicant will receive all correspondence from the City):
Contact Person: Pastor Jenny Sung The Depot Church
Address 900 Stillwater Road City Mahtomedi
State MN Zip 55115
Phone 651-762-9111 Cell 651-361-0448 Email jenny.sung@saintandrews.o
Signature of Applicant
Event Information
Type of Event
Family Block Party at Oneka Elementary
Date 8.14.2019
Address: 4888 Heritage Parkway North Hugo, MN 55038 Date: 9.8.2019
Property Owner/Manager:
Contact Person: Jon Anderson, Facilities Manager White Bear Lke School Distric
Address 4855 Bloom Avenue city White Bear Lake State MN zip
Phone 651-407-7503 Cell Email facilities@isd624.org
55110
Description of Event -Please review the items on the check list on the back of the application for information that is
required to make this application complete. If there is not enough room below to describe the event please submit on a
separate sheet of paper.
For Office Use Only
Fee Paid Date
❑Yes ❑ No ❑Yes with conditions below
City Council Meeting Date Clerk Signature
Conditions:
Special Event Permit
Family Neighborhood Block Party
Oneka Elementary School
Sunday, September 8, 2019 4pm - 7 pm
+ Family Neighborhood Free Block Party with family friendly activities. Including gentle
acoustic background music from The Depot Church Band, B3 Food Truck, 4-5 inflatable
Jumpy Jumps, the Hugo Fire Truck will be there along with Washington County Library
provide family fun reading together. This event is open to all ages.
+ Location: Oneka Elementary School grounds outside near parking lot and the fields.
+ Time Frame: 4-7 pm on Sunday, September 8th at Oneka Elementary School.
+ Food: No Alcohol, a 133's Food Truck.
+ Admission: No admission fee - FREE
+ Anticipated Attendance: 1050-200 people?
+ Restrooms: School will open for the public restrooms and water.
+ Medical Personnel: A medically trained nurse will be on hand with a first aid area.
+ Sound: THere will be a small stage with amplified and soft acoustic music in the
background from a few vocalists and acoustic guitar.
+ City Services: NO anticipated need for city services, equipment, or personnel.
+ Parking: There should be ample parking for the event in the Oneka Elementary School
Parkinglot with no need for restriction of parking or traffic patterns in the neighborhood.
+ Signs/Banners/Balloons: There will be a few signs on the entrances to the parking lots
of Oneka Elementary premises. A banner will be near the entrances to the activities. No
balloons will be used.
Hold Harmless Agreement
The Owner and Permit holder shall hold harmless, indemnify and defend the City of Hugo, its
employees, agents, independent contractors and insurers from all claims, demands, suits, damages
including reasonable attorneys fees incurred by the City, which arise from or relate to the Owner and
Permit holder's activities whether or not suit is commenced.
Pr perty ier igna Date
��Zolq
Date
WSb
August 15, 2019
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: East Cedar Street & 241h Avenue/Elmcrest Avenue North Improvement Project
City of Lino Lakes and City of Hugom MN
WSB Project No. R-013907-000
Dear Mayor and Council Members:
In March of 2019, the City of Hugo and the City of Lino Lakes entered into a Joint Powers Agreement to pave
portions of Cedar and Elmcrest as part of the 24th Avenue/Elmcrest Avenue and East Cedar Street Roadway
Improvement Project. Plans were approved by both cities and the project was put out for bid. On August 15,
2019, bids were opened and reviewed. Four bids were received and checked for mathematical accuracy.
Please find the attached bid summary indicating that the lowest bid as submitted by T.A. Shifsky and Sons
Inc. in the amount of $777,551.60. The amount for the 24th Avenue/Elmcrest Avenue North Surface
0
improvements was $211,959.80. The Engineer's Estimate was $598,303 and $161,258 respectively.
U
0 Indications in the construction industry suggest contractors are extremely busy at this time, and prices are
W volatile, which is likely why the prices to complete this work in 2019 are above the estimate. It is possible
co
that if this project were to be rebid over the winter for 2020 construction, prices closer to the Engineer's
Estimate may be obtained, but this is not certain.
In the Joint Powers Agreement Lino Lakes agreed to be the lead agency and execute the contract
00 agreement with the contractor. In order for Lino Lakes to award the project and enter into a contract with
T.A. Shifsky and Sons Inc., both cities would need to agree to go forward, and a resolution from City of Hugo
00
N would be needed stating that the City of Hugo has reviewed the bids and found them to be acceptable, and
therefore recommends Lino Lakes enter into contract with T.A. Shifsky and Sons Inc. for the completion of
the 24th Avenue/Elmcrest Avenue and East Cedar Street Roadway Improvement Project.
If the City Council finds the higher than anticipated bid for completion of the work is unacceptable, a
Lo
resolution indicating that the City does not support approving the bid and awarding the contract, but
recommends the project be rebid for construction in 2020 would be appropriate.
z
Given the costs are above the Engineer's Estimate, it is recommended that the City Council consider these
bids and the merits of getting the project completed in 2019 vs. the possibility of rebidding in hopes of
a getting better bid prices by waiting until 2020 to construct the project.
z Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
F Title
W
W Attachments
= cc: Bryan Bear, City of Hugo
Mark Erichson, WSB
W Paul Hornby, WSB
00
kkp
K,k013907-000\AdminlConstruction Admin\Bidding1013907-000 LOR HUGO 081519.docx
BID TABULATION SUMMARY
PROJECT:
East Cedar Street & 24th Avenue / Elmcrest
Avenu North Improvement Project
OWNER:
City of Lino Lakse & City of Hugo
WSB PROJECT NO.:
R-013907-000
Bids Opened: Thursday, August 16, 2019, at 11:00 am
Schedule B
Schedule A
Schedule C
(East Cedar
Bid
(24th Ave 1
(East Cedar Street
Streeet Storm
TOTAL
Security
Elmcrest Ave N
Surface - LINO
Sewer -
LINO LAKES
Contractor
(6%)
Grand Total Bid
Surface - HUGO)
LAKES)
LINO LAKES)
1 T.A. Schifsky & Sons, Inc.
x
$777,551.60
$211,959.80
$529,755.80
$38,836.00
$
568,591.80
2 Park Construction Company
x
$798,539.20
$225,177.10
$534,231.30
$39,130.80
$
573,362.10
3 Bituminous Roadways, Inc.
x
$849,651.80
$203,580.00
$591,685.70
$54,385.80
$
646,071.50
4 Dresel Contracting, Inc.
x
$892,514.46
$229,350.00
$599,234.39
$64,200.92
$
663,435.31
Engineer's Opinion of Cost
$598,303.00
$ 161,258.00
$ 393,605.00
$ 43,440.00
$
437,045.00
hereby certify that this is a true and correct tabulation of the bids as received on August 15, 2019
Ed Youngqulst, Probe-t Manager
K:1013907-0OOIAdminlConstruclion AdminIO13907-000 Bid Tab Summary
RESOLUTION NO. 2019 —
A RESOLUTION RECEIVING BIDS AND RECOMMENDING LINO LAKES AWARD
A CONTRACT FOR THE EAST CEDAR STREET & 24TH AVENUE/ELMCREST
AVENUE NORTH IMPROVEMENT PROJECT
WHEREAS, the City Council of Hugo and City Council of Lino Lakes entered onto a Joint
Powers Agreement to Complete this project, and,
WHEREAS, both Councils previously directed the City Engineer to advertise for bids for the
above -referenced project, and
WHEREAS, bids were publicly received and opened on August 15, 2019, and,
WHEREAS, City of Lino Lakes has agreed to enter into contract to complete this project if the
bids are acceptable to both cities;
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo,
Minnesota, as follows:
1. All bids for the construction of the Cedar Street & 24th Avenue/Elmcrest Avenue
Improvement Project have been received and are tabulated on the attached
summary.
2. The bid of T.A. Schifsky & Sons, Inc., in the amount of $777,551.60, for the
construction of said improvements, is in accordance with the plans and
specifications and advertisement for bids and is the lowest responsible bid.
3. The Bid is deemed acceptable to the City of Hugo, and the City of Hugo
recommends that Lino Lakes awards the bid and enters into contract with T.A.
Schifsky & Sons, Inc., in accordance with approved contract documents
4. The City Administrator/Clerk is hereby directed notify Lino Lakes that City of
Hugo recommends that as the lead agency, City of Lino Lakes enter into contract
to complete the project as soon as is practicable.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 19th day of August 2019.
ATTEST:
Tom Weidt, Mayor
Michele Lindau, City Clerk
C.•IU �slnnchele.lindoulAppDomlLocollMrcrosojrlwhdowsVNetCachelCanrenL 19.11-MEQ0DF6D41RSLTN-HUG0-1bids ,d.w do 1n t081519.dx
RESOLUTION NO. 2019 —
A RESOLUTION RECEIVING BIDS AND RECOMMENDING LINO LAKES REJECT
ALL BIDS FOR THE EAST CEDAR STREET & 24TH AVENUE/ELMCREST AVENUE
NORTH IMPROVEMENT PROJECT
WHEREAS, the City Council of Hugo and City Council of Lino Lakes entered onto a Joint
Powers Agreement to Complete this project, and,
WHEREAS, both Councils previously directed the City Engineer to advertise for bids for the
above -referenced project, and
WHEREAS, bids were publicly received and opened on August 15, 2019, and,
WHEREAS, City of Lino Lakes has agreed to enter into contract to complete this project if the
bids are acceptable to both cities;
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo,
Minnesota, as follows:
1. All bids for the construction of the Cedar Street & 24t' Avenue/Elmcrest Avenue
Improvement Project have been received and are tabulated on the attached
summary.
2. The bids presented are all significantly above the Engineer's Estimate.
3. The Bid is deemed unacceptable to the City of Hugo, and the City of Hugo
recommends that Lino Lakes reject all bids and re -advertise and rebid this project.
4. The City Administrator/Clerk is hereby directed to notify Lino Lakes that City of
Hugo recommends that as the lead agency, City of Lino Lakes reject all bids and
the cities discuss a revised schedule for bidding and construction.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 19th day of August 2019.
ATTEST:
Michele Lindau, City Clerk
Tom Weidt, Mayor
C:IUserslmichele.lindm,LlppDaralLocalL4llcrosrJtlWindansVNerCachelComerd.O,dlooklEQ0oF6041RSLTN-H[/GO,ecei,mbidrnndrejecr 081519.d-
RESOLUTION 2019 -
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE WATER'S EDGE PHASE II WATER REUSE
IMPROVEMENT PROJECT
WHEREAS, pursuant to direction by the Council on August 19, 2019, WSB & Associates Inc.
has prepared plans and specifications for the improvements for the Water's Edge Phase II Water
Reuse Improvement Project, and has presented such plans and specifications to the Council for
approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO,
MINNESOTA:
1. Such plans and specifications, a copy of which is on file at City Hall, are hereby
approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and the
Construction Bulletin an advertisement for bids upon the making of such improvement
under such approved plans and specs. The advertisement shall be published twice, shall
specify the work to be done, and shall state that bids will be opened and that the
responsibility of the bidders will be considered by Council Thursday September 261,
2019 at 10:00 AM Central Standard Time in the Council chambers of the City Hall,
Hugo, MN. Any bidder whose responsibility is questioned during consideration of the
bid will be given an opportunity to address the Council on the issue of responsibility. No
bids will be considered unless sealed and filed with the clerk and accompanied by a cash
deposit, cashier's check, bid bond or certified check payment to the clerk for 5% of the
amount of such bid.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 19th day of August, 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
K:1013127-0001ADMINIDOCS\APPROVE PLANS AUTHORIZE FORBIDS RESOLUTION.DOCX
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June 3, 2019 1 WSB Project number: 013720-000
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Hugo, Minnesota
June 3, 2019 1 WSB Project number: 013720-000
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wsb
February 13, 2019
Shayla Denaway
Parks Planner
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Sunset Lake Park Master Plan Proposal
Dear Shayla:
I am pleased to submit this letter proposal on behalf of WSB to the City of Hugo (City) for the
Sunset Lake Park Master Plan.
PROJECT UNDERSTANDING
It is our understanding that this project is to include the creation of a master plan for Sunset Lake
Park to include the existing city parcel with additional park land being dedicated to the city from
the Preserve on Sunset Lake development. The vision for Sunset Park, located on Sunset Lake,
is to focus on more passive day -use recreation with lake access for non -motorized watercraft that
blends with the surroundings and fits with the character in the surrounding neighborhood.
SCOPE OF SERVICES
The following scope of services is meant to provide the City with the steps necessary to complete
a successful master plan that will set the stage for future development. WSB is always willing to
adjust our scope of services as necessary in order to be more tailored to your needs or account
for budgetary concerns.
A. Protect Start -Up, Management, Data Collection & Programming: WSB will gather all
pertinent project related data, set up project documents, and provide ongoing project
management.
a. Project Start -Up & Programming Meeting: WSB will attend a project start-
up/focus meeting with the city staff to create a list of preliminary programming
needs to take into consideration for the master plan design and establish the
project schedule to be in line with the City's neighborhood engagement tasks.
b. Data Collection: WSB will gather project data from the City, including any GIS or
CAD files, and will create a base map utilizing City data, lidar topography and
county aerial imagery. No wetland delineation or topographical survey services
are included. The City will provide WSB with the site programming elements
based on preferences from the City and input gathered from the neighborhood.
All community engagement for neighborhood input will be conducted by the City.
c. Site Analysis: WSB will conduct a site review to identify site opportunities and
constraints for consideration in the preparation of the master plan.
B. Master Plan Development and Review: This task includes the design steps necessary to
create a master plan which will include the following:
a. Conceptual Plans: WSB will prepare one to two alternative conceptual designs in
a basic plan format (not rendered) for the park based on programming, existing
G:\Group Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\Sunset Lake Preserve Master Plan\LTR PROPOSAL - Sunset Lake Park Master Plan_2019-
0213.docx
Shayla Denaway
February 13, 2019
Page 2
conditions, opportunities, site circulation, unique features, etc. which may provide
a varying degree or approach to development for consideration.
b. Staff Review Meeting: One (1) city staff review meeting of the concept plans will
be held to review, discuss and determine which elements of the concept plans to
carry forward into the preferred master plan.
c. Preliminary Master Plan: WSB will prepare a preliminary master plan based on
feedback from the City that represents the design solution that best responds to
the needs and desires of the stakeholders. A preliminary estimate of probable
cost for construction shall be prepared for the preliminary master plan.
d. Staff Review: The preliminary master plan will be sent electronically to the City
for review with a teleconference conversation to discuss the plan and provide
feedback for any necessary refinements.
e. Final Master Plan: WSB will make any necessary modifications to the preliminary
master plan and estimate of probable costs for construction to create the final
master plan, which will include a rendered site plan. It is assumed that the City
will take the final master plan to the Parks Commission and City Council
meetings, as necessary, for approval and adoption.
C. Additional Services: Services other than those listed in the Scope of Services above and
requested and authorized in writing by the City. These services shall be billed on an
hourly basis according to the current Hourly Rate Schedule.
FEE PROPOSAL
It is proposed that the Scope of Services identified in Tasks A and B above to be billed on a lump
sum basis of $4,600 (Four Thousand Six Hundred Dollars).
If you are in agreement with the terms as outlined above, please sign where indicated below and
return one copy to our office.
Sincerely,
Candace Amberg, PLA
Sr. Associate
ACCEPTED BY:
City of Hugo
Name/Title:
Signature:
Date:
G:\Group Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\Sunset Lake Preserve Master Plan\LTR PROPOSAL - Sunset Lake Park Master Plan_2019-
0213.docx
August 2019 September 2019
August 2019 Su Mo Tu We T1 2 6 Sa Su Mo Tu We Th Sa
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4 5 6 7 8 9 10 8 9 10 11 12 13 14
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
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Meeting
11:00am Ideal Credit
Union (14750 Victor
Hugo Blvd)
m B ZA
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Hanifl
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Commission
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Out (City Hall)
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Sep 1
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Labor Da
7:00pm City Council
Meeting
7:00pm Mid Year Budge
Review (City Hall)
8
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m B ZA
7:00pm Planning
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S:OOpm EDA Meets
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