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Home My WebLink About2019.10.07 CC PacketEST. 1906 •o 00 14669 Fitzgerald Avenue North. Hugo, MN 55038 A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, OCTOBER 7, 2019 — 7 P.M. I. August 17, 2019 Fire Department Rescue Demonstration at Keystone Place 2. September 16, 2019 City Council Meeting 3. September 24, 2019 Burger Night 4. September 27, 2019 Movie Night 5. September 28, 2019 Rib Fest E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Donation by Hugo American Legion to the Yellow Ribbon Network G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Adam Greeder 3. Approve Hiring of Connor Coenen and Tim Stoltzman as Temporary Public Works Seasonal Employees 4. Approve Donation from Hugo American Legion to the Hugo Fire Department 5. Approve Statement of Work from OPG-3 for Online Permitting 6. Approve Proclamation Proclaiming October as Toastmasters Month 7. Approve Reduction in Cash Escrow for Oneka Place 8. Approve Leave of Absence for Firefighter Billy Lusk H. AWARD OF BID 1. Receive Bids and Award Contract for the Water's Edge Stormwater Reuse — Phase 2 Improvement Project I. UNFINISHED BUSINESS 1. Approval of Water Reuse Agreements with Waters Edge, Prairie Village, and Prairie Village Villas Homeowner's Association J. NEW BUSINESS 1. Discussion on RCWD Watershed Management Plan 60-Day Review Period Comments K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Yellow Ribbon Network Update M. ADMINISTRATIVE PRESENTATIONS 1. Rice Creek Watershed District JD3 Informational Meeting on Tuesday, October 8, 2019 2. Press Publications Open House on Wednesday, October 9, 2019 3. Vacancies on Carnelian -Marine -St. Croix Watershed District and Brown's Creek Watershed District N. ADJOURNMENT BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING MONDAY, OCTOBER 7, 2019 D.1 August 17, 2019 Fire Department Rescue Demonstration at Keystone Place D.2 September 16, 2019 City Council Meeting D.3 September 24, 2019 Burger Night DA September 27, 2019 Movie Night D.5 September 28, 2019 Rib Fest Staff recommends Council approve the above meeting minutes as presented. F.1 Donation by Hugo American Legion to the Yellow Ribbon Network The Hugo American Legion will be presenting a donation to the Hugo Yellow Ribbon Network. G.1 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. G.2 Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as an apprentice for the Public Works Maintenance Worker. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Worker Adam Greeder. G.3 Approve Hiring of Connor Coenen and Tim Stoltzman as Temporary Public Works Seasonal Employees Staff is requesting authorization to hire Connor Coenen and Tim Stoltzman as a temporary seasonal employees for the public works department. Each fall, with the start of the school year, several seasonal employees leave employment with the City to attend college. This year is no exception. Staff has recently spoke to Mr. Coenen and Mr. Stoltzman who are both interested in assisting the City as a seasonal parks employee. The addition of these two, as seasonal employees, will assist the Public Works Department in continuing the maintenance of park property and other City owned properties into the fall until such time that park grounds maintenance has stopped for the season. GA Approve Donation from Hugo American Legion to the Hugo Fire Department The Hugo American Legion has donated $200 to the Hugo Fire Department for training and equipment. Donations to the Fire Department must be approved by the City Council. Staff recommends Council accept the donation of $200 from the Hugo Legion. G.5 Approve Statement of Work from OPG-3 for Online Permitting OPG-3 has developed a statement of work to implement online permitting through the City's current PermitWorks program using Laserfiche forms. Earlier this year, the City worked with Accela on their online system but found did not fit the needs of the Building Department. Since then, OPG-3 has developed a solution at a fixed cost of $22,200 with no annual fee. This is a considerably lower cost than the other solutions considered by staff and will fulfill the department needs while utilizing the current permitting software. Staff recommends Council approve the SOW with OPG-3 for an online permitting solution. G.6 Approve Proclamation Proclaiming October as Toastmasters Month The City of Hugo has been contacted by a member of a Toastmasters group in White Bear Lake requesting the City of Hugo proclaim the month of October as Toastmasters month. Staff recommends Council approve the proclamation proclaiming October as Toastmasters Month. G.7 Approve Reduction in Cash Escrow for Oneka Place Oneka Place has had significant work completed to date, and the developer is requesting a reduction in the cash escrow. The current letter of credit and cash escrow is in the amount of $1,200,881. Staff has inspected the work completed to date and recommends reducing the cash escrow by $1,009,277.40 based on the value of the work remaining to be completed. The remaining value of the combined letter of credit and the cash escrow will be in the amount of $191,603.60 which is 10% of the original amount. Staff recommends Council approve the reduction in cash escrow for Oneka Place. G.8 Approve Leave of Absence for Firefighter Billy Lusk Firefighter Billy Lusk is requesting a Leave of Absence for personal reasons. Lusk has been on the Fire Department since August, 2018. Fire Chief Kevin Colvard recommends Council approve the Leave of Absence for Billy Lusk effective September 27, 2019 through October 11, 2019. H.1 Receive Bids and Award Contract for the Water's Edge Stormwater Reuse — Phase 2 Improvement Project On September 26', one bid was received for the Water's Edge Stormwater Reuse — Phase 2 Improvement Project. Peterson Companies Inc. submitted the only bid in the amount of $610,000. The Engineers Estimate was $585,000. Staff has worked with the participating homeowner's associations to prepare agreements outlining cost responsibilities and is a separate agenda item for your consideration. Staff recommends approving the Resolution receiving bids and awarding a contract for the Water's Edge Phase II Water Reuse Project. I.1 Approval of Water Reuse Agreements with Waters Edge, Prairie Village, and Prairie Village Villas Homeowner's Association Staff has worked closely with the Water's Edge, Prairie Village, and Prairie Village Villas Homeowners Association on preparing agreements related to the cost sharing responsibilities associated with the Water's Edge Stormwater Reuse — Phase 2 Improvement Project. Staff recommends approval of the Resolution approving stormwater reuse agreements with Water's Edge Homeowners' Association, Prairie Village Homeowners `Association and the Prairie Village Villas Homeowners' Association. J.1 Discussion on RCWD Watershed Management Plan 60-Day Review Period Comments The Rice Creek Watershed District (RCWD) has been preparing an update to its Watershed Management Plan (WMP) over the last several months. Staff has been involved in attending meetings and providing input and comments along the way as they developed the plan. The RCWD has provided a draft Watershed Management Plan for a 60-day review comment period. Comments are due October 9, 2019. Staff has drafted a letter to provide comments to the RCWD on the plan. Staff will present the comments for review and approval by the City Council at the meeting. L.1 Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. MA Rice Creek Watershed District JD3 Informational Meeting on Tuesday, October 8, 2019 Rice Creek Watershed District will be holding an informational meeting on Tuesday, October 8, 2019, at 6:30 p.m. at Hugo City Hall to provide information on the Judicial Ditch 3 repair project. This has been posted as a meeting if Council would like to attend. M.2 Press Publications Open House on Wednesday, October 9, 2019 The Council has been invited to attend the Open House at Press Publications (The Citizen) on Wednesday, October 9, 2019 from 4-6 p.m. at 4779 Bloom Ave., White Bear Lake. This has been posted as a meeting if Council would like to attend. M.3 Vacancies on Carnelian -Marine -St. Croix Watershed District and Brown's Creek Watershed District Carnelian -Marine -St. Croix Watershed District and the Brown's Creek Watershed District has notified the City of district manager vacancies. The County Board will select district managers from lists of nominees submitted by the municipalities. Applications can be found on the County website. Lists should be sent to the County by November 26, 2019. M. Adiournment 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Miron, Petryk, Weidt ABSENT: Haas, Klein STAFF PRESENT: City Administrator Bryan Bear Minutes HUGO CITY COUNCIL MEETING RESCUE DEMO AT KEYSTONE PLACE SATURDAY, AUGUST 17, 2019 10 A.M. The City Council attended the live rescue demonstration at Keystone Place at LaValle Fields, 14602 Finale Avenue North. The Hugo Fire Department demonstrated the capabilities of their new ladder truck. Respectfully Submitted, Bryan Bear City Administrator 00 14669 Fitzgerald Avenue North - Hugo. MN 55038 Call to Order Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, SEPTEMBER 16, 2019 - 7 P.M. Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, Community Development Assistant Emily Weber, City Clerk Michele Lindau Moment of Silence for Joe Weidt Mayor Weidt called for a moment of silence in remembrance of his brother Joe who passed away unexpectedly on September 12, 2019. Joe was 57 years old. Minutes from the September 3, 2019, City Council Meeting Miron made motion, Klein seconded, to approve the minutes from the City Council meeting held on September 3, 2019, as presented. All Ayes. Motion carried. Minutes from the September 5, 2019, Midyear Budget Workshop Klein made motion, Miron seconded, to approve the minutes from the Midyear Budget Workshop held on September 5, 2019, as presented. All Aye. Motion carried. Minutes from the September 7, 2019, Breakfast on the Farm Petryk made motion, Klein seconded, to approve the minutes from the Breakfast on the Farm event held on September 7, 2019, as presented. All Ayes. Motion carried. Minutes from the September 10, 2019, HBA Networking Breakfast Klein made motion, Miron seconded, to approve the minutes from the Hugo Area Business Association Networking Breakfast held on September 10, 2019, as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 16, 2019 Page 2 of 7 Approval of Agenda Weidt made motion, Miron seconded,to approve the agenda as amended by adding National Manufacturing Day at Wilson Tool on October 4, 2019. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for City Clerk Michele Lindau 3. Approve Annual Performance Review for Public Works Worker Paul Christianson 4. Approve Annual Performance Review for Amber Lozier as Finance and Public Works Administrative Assistant 5. Approve Resolution Approving Preliminary Tax Levy for 2020 6. Approve Quote from Excel AV Group for Upgrades in Council Chambers and Oneka Room 7. Approve Special Event Permit for Haunted Trail Events During October 8. Approve Resolution for No Parking on CSAH 7 9. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Waters Edge 5th Addition 10. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition 11. Approve Pay Voucher No. 5 for Water Tower No. 4 Improvement Project 12. Approve Pay Voucher No. 3 for 130th Street Improvement Project 13. Approve Resolution Approving Site Plan and Variance for Gopher State Storage All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk on January 1, 2008. Michele was originally hired by the City as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Hugo City Council Meeting Minutes for September 16, 2019 Page 3 of 7 Approve Annual Performance Review for Public Works Worker Paul Christianson Paul Christianson was hired as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Approve Annual Performance Review for Finance and Public Works Administrative Assistant Amber Lozier Amber Lozier was hired as the Finance and Public Works Administrative Assistant on October 8, 2018. Amber Lozier had worked for the City as a temporary scanning technician since February, 2015, helping to scan documents for the Laserfiche project. Adoption of the Consent Agenda approved the Annual Performance Review for Amber Lozier. Approve Resolution Approving Preliminary Tax Lew for 2020 At its September 5, 2019, Midyear Budget Workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to -date as well as projections for the 2020 fiscal year. It was the consensus of the Council that the 2020 preliminary tax levy include additional funds, over and above the levy needed to keep a flat tax rate, for the potential issuance of bonds to finance improvements to Lions Park. The total proposed 2020 property tax levy of $8,313,784 will push the urban tax rate to 39.221% of tax capacity while the rural tax rate will increase to 35.329% of tax capacity. The Finance Director believed this levy was sufficient to fund the operating and capital budgets in 2020 and met the objectives of the City Council. He recommended Council approve the Resolution Approving the Preliminary Tax Levy Payable in 2020. Adoption of the Consent Agenda approved RESOLUTION 2019-36 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2020. Approve Quote from Excel AV Group for Upgrades in Council Chambers and Oneka Room Staff had solicited quotes for AV upgrades in the Council Chambers and the Oneka Room. Upgrades to the Council Chambers would include replacing the screens and projectors with monitors, adding a monitor for the podium presenter, upgrading the document camera, and upgrading the video inputs and switchers. Upgrades in the Oneka Room would include a motorized dropdown screen, ceiling mounted projector, and a switcher to accommodate various inputs to the system. Three quotes were received ranging from $75,605 to $48,865. The Finance Department confirmed there are sufficient funds in the budget to cover these projects. Adoption of the Consent Agenda approved the low quote from Excel AV Group in the amount of $48,865. Approve Special Event Permit for Haunted Trail Events During October Kenneth Short, 5115 Sherwood Dr. S., Motley, MN, had applied for a Special Event Permit to hold a haunted trail walk to be known as "Hellwoods" to take place on the Woodloch Stable (Ramberg) property, 5676 170th Street North, and on approximately 35 acres of the Macalus Hugo City Council Meeting Minutes for September 16, 2019 Page 4 of 7 property adjacent to the activity area on the Ramberg site. A Special Event Permit was required because there are expected to be 2,500 attendees over the month of October, there will be amplified sound, and it will extend after dark. This would be the third year this event was held, and there were no known problems in the past. Adoption of the Consent Agenda approved the Special Event permit for the haunted trail to be known as "Hellwoods" subject to conditions in the staff memo. Approve Resolution for No Parking on CSAH 7 In response to a resident's inquiry, staff examined the parking situation along CSAH 7 on the south side of Sunset Lake between Ingersoll Avenue and slightly south of 125th Street. The curve in the road and existing shoulder width makes it difficult for people to park along the road safely. Public Works Director Scott Anderson had spoken to the County Traffic Engineer who agreed, and he asked the City to pass a no parking resolution and make a request to the County to install the signs. Adoption of the Consent Agenda approved RESOLUTION 2019-37 REQUESTING WASHINGTON COUNTY RESTRICT PARKING ALONG COUNTY ROAD 7 FROM INGERSOLL AVENUE TO APPROXIMATELY 730 FEET SOUTHWEST OF 125TH STREET. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Waters Edge 5th Addition OP3 Prairie Village, LLC, had requested the City release their letter of credit for the Water's Edge 5th Addition Development. City staff had inspected the work and found it acceptable. Adoption of the Consent Agenda approved the release of the letter of credit being held for the constructed improvements in the Water's Edge 5th Addition Development. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition OP3 Prairie Village, LLC, had requested the City release their letter of credit for the Prairie Village 4th Addition Development. City staff had inspected the work and found it acceptable. Adoption of the Consent Agenda approved the release of the letter of credit being held for the constructed improvements in the Prairie Village 4th Development. Approve Pay Voucher No. 5 for Water Tower No. 4 Improvement Proiect CB&I had submitted Pay Voucher No. 5 for work done on the Water Tower No. 4 improvement project. Staff found it acceptable for work certified through August 23, 2019. Adoption of the Consent Agenda approved payment of Voucher No. 5 in the amount of $402,779.28. Approve Pay Voucher No. 3 for 130" Street Improvement Proiect Dresel Contracting, Inc., had submitted Pay Voucher No. 3 for work done on the 130th Street improvement project. Staff found it acceptable for work certified through August 31, 2019. Hugo City Council Meeting Minutes for September 16, 2019 Page 5 of 7 Adoption of the Consent Agenda approved payment of Voucher No. 3 to Dresel Contracting, Inc., in the amount of $461,695.85. Approve Resolution Approving Site Plan and Variance for Gopher State Storage Minnesota Built Hugo Minnesota, LLC, had requested approval of a site plan to construct a building with a footprint of approximately 16,600 square feet for a three-story climate controlled storage facility. The applicant had also requested approval of a variance from the front yard setback requirements to construct the building 0 feet from the roadway easement on the west side of the property, where 30 feet was required by ordinance. The Planning Commission considered the request on Thursday, September 12, 2019, and unanimously recommended Council approve the request. Approval of the Consent Agenda approved RESOLUTION 2019-38 APPROVING A SITE PLAN FOR A STORAGE FACILITY ON PROPERTY LOCATED AT 5560 152ND STREET NORTH and RESOLUTION 2019-39 APPROVING A VARIANCE FROM THE FRONT YARD SETBACK REQUIREMENTS IN THE GENERAL INDUSTRIAL (I-3) ZONING DISTRICT FOR MINNESOTA BUILT HUGO MINNESOTA, LLC, ON THE PROPERTY LOCATED AT 5560 152" d STREET NORTH. Metropolitan Council Water Efficiency Grant Application Community Development Assistant Emily Weber explained the Metropolitan Council was implementing a Water Efficiency Grant Program for municipalities looking to run their own grant or rebate programs. The Met Council would provide 75% of the program cost and the City would provide the remaining 25%. Grants would be made available in amounts ranging from $2,000 to $50,000 with the goal to support changes to improve water use efficiency. Emily provided background on a previous grant the City received through the Clean Water Fund in 2015. With those grant funds the City offered rebates to residents who purchased water saving products to replace inefficient ones. She explained that with this Water Efficiency Grant, the City could purchase 350 smart irrigation controllers at a discounted rate and offer them to residents for $30 to replace their current controllers. If 350 residents replaced their controllers, three million gallons of water could be saved annually. She proposed to request a grant in the amount of $48,750 with the understanding Hugo would be responsible to provide the local match of $16,250. Through the program, the City could get back $10,500 of the investment. Emily requested Council approval to submit the Water Efficiency Grant application to the Metropolitan Council. Council asked about installation, how it worked, who can purchase them, and how it would be promoted. Emily responded that it takes 15 to 30 minutes to install, and it works by taking into consideration the forecast and types of soil. They can only be purchased by Hugo residents and homeowner associations as replacement to their current irrigation meters. The City would promote it through the City newsletter, social media, The Citizen, and utility bill inserts. Weidt made motion, seconded by Klein, to direct staff to submit the Water Efficiency Grant Program application to the Metropolitan Council. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 16, 2019 Page 6 of 7 Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The YRN received a Certificate of Appreciation from the Air Force for participating in an event for the 133rd Air Wing. Food was donated by Spencer Grundhofer, and 125 people were served. Xcel had a workday for a military family that the YRN connected them with. The American Legion donated $200 to the YRN. Meat raffles will begin at Sal's on October 5th. The Oakdale Fleet Farm and Fridley Senior Assisted Living were collecting items for care packages. The YRN was able to provide emergency financial help for an air force pilot, and they helped an active military member with travel expenses to visit their six-month old son in the hospital. Volunteers were going to a deployment ceremony on Saturday. Mueller Memorial was the next Burger Night sponsor. Pheasant Forever will be holding a youth pheasant hunt at Wild Wings, the same day the Fry Group will be sponsoring Rib Fest. A Welcome Home event will be held in St. Cloud on Sunday, and there are 30 soldiers attending. National Manufacturing Day at Wilson Tool on Friday, October 4, 2019 Miron added this to the agenda to schedule a meeting for Friday, October 4, 2019, from 8:30 a.m. to 2:30 p.m. at Wilson Tool to celebrate National Manufacturing Day. Wilson Tool is located at 12912 Farnham Avenue North. Petryk made motion, Klein seconded, to schedule a meeting to attend National Manufacturing Day at Wilson Tool on Friday, October 4, 2019. All Ayes. Motion carried. Burger Night Tuesday, September 24, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend Burger Night on Tuesday, September 24, 2019, at 5 p.m. at the Hugo American Legion. The Department of Defense will be presenting Hugo with the Seven Seals Award. Movie Night Friday, September 27, 2019 City Administrator Bryan Bear informed Council Outdoor Movie Night will be held on Friday September 27, 2109, at the Hanifl Fields. The movie showing will be "Aladdin". The Emergency Vehicle Show will be at 6:30 p.m. and the movie will begin at 7:30 p.m. Klein made motion, Haas seconded, to schedule a meeting to attend Outdoor Movie Night on September 27, 2019. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 16, 2019 Page 7 of 7 Rib Fest Yellow Ribbon Fundraiser on Saturday, September 28, 2019 City Administrator Bryan Bear informed Council the Fry Group will be hosting Rib Fest on Saturday, September 28, 2019, at Lions Park from noon — 2 p.m. Miron made motion, Haas seconded, to schedule a meeting to attend the Rib Fest Yellow Ribbon Fundraiser on Saturday, September 28, 2019. All Ayes. Motion carried. Bus Tour October Saturday, October 5, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Citywide Bus Tour on Saturday, October 5, 2019, leaving the Rice Lake Centre promptly at 10 a.m. Tours of the Public Works building will be available at 9:30 a.m. Fire Department Open House Saturday, October 5, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Fire Department Open House on Saturday, October 5, 2019, from 11 a.m. to 3 p.m. Schedule Holiday Party for Thursday, December 12, 2019 Annually, the City holds a holiday party in appreciation of commissioners, board members, and City staff. City Administrator Bryan Bear recommended Council schedule the 2019 Holiday Party for Thursday, December 12, 2019, at the Hugo American Legion beginning with social hour at 5:30 p.m. followed by dinner at 6:30 p.m. Klein made motion, Petryk seconded, to schedule the holiday party for Thursday, December 12, 2019, at the Hugo American Legion. All Ayes. Motion carried. Adjournment Klein made motion, Haas seconded, to adjourn at 7:33 p.m. Respectfully submitted, Michele Lindau, City Clerk Minutes HUGO CITY COUNCIL MEETING YELLOW RIBBON BURGER NIGHT TUESDAY, SEPTEMBER 24, 2019 — 5:00 P.M. 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None STAFF PRESENT: City Administrator Bryan Bear The Hugo City Council attended the Yellow Ribbon Burger Night at the Hugo American Legion, which was sponsored by Mueller Memorials. The Department of Defense presented the Seven Seals Award to the Hugo Yellow Ribbon. Respectfully Submitted, Bryan Bear City Administrator 06 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Klein, Petryk, Weidt ABSENT: Haas, Miron STAFF PRESENT: Parks Planner Shayla Denaway Minutes HUGO CITY COUNCIL MEETING OUTDOOR MOVIE NIGHT FRIDAY, SEPTEMBER 27, 2019 6:30 P.M. The Council attended Outdoor Movie Night at the Hanifl Fields. The movie shown was Aladdin. Prior to the movie was an emergency vehicle show displaying the Fire Department and Washington County Sheriff Office vehicles. Respectfully Submitted, Shayla Denaway Parks Planner 06 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None STAFF PRESENT: City Administrator Bryan Bear Minutes HUGO CITY COUNCIL MEETING RIB FEST/YRN FUNDRAISER SATURDAY, SEPTEMBER 28, 2019 12:00 P.M. The Hugo City Council attended the Rib Fest sponsored by the Fry Group. The event was held at the Lions Park and donations benefitted the Hugo Yellow Ribbon Network. Respectfully Submitted, Bryan Bear City Administrator Invoice 3D Specialties Inc 210729 $ Allied 100 LLC - AED Superstore 1476839 $ Allied 100 LLC - AED Superstore 1481077 $ Allied 100 LLC - AED Su erstore j 1483588 $ Allstream 16381672 $ Auto Air & Accessories Inc 48444 $ C-Aire Inc 148343 $ Canteen Refreshment Services 71189 $ Canteen Refreshment Services 71191 $ Centennial Glass _ 1000 99288 $ Century Link 651 426-8763 $ Century Link _ 651 429-3212 $ Cintas Cororation August $ Cintas Corporation August $ Cintas Corporation $ City of Roseville _August 226638 $ Companion Animal Control LLC _ August $ Custom Cap & Tire LLC 270020578 $ Custom Cak. & Tire LLC $ Custom Cap & Tire LLC _270020966 270021086 $ Custom Cap & Tire LLC 270021086 $ De La a Landen Financial Services Inc 65035770 $ Dell Marketing LP 10338557848 $ Denaway, Shayla a CLAIM I $ Denaway, Shayla CLAIM $ Denaway; Shayla CLAIM $ ESS Brothers & Sons Inc ZZ7544 ~ $ ESS Brothers & Sons Inc I ZZ7723 $ Ferguson Waterworks 1 342326 $ $ Ferguson Waterworks 1 Finance & Commerce Inc _342776 744418785 $ _ Fire by Trade 62136 $ Fire Safety USA Inc 122041 $ Forest Lake Napa _ August $_ $ Forterra Pipe & Precast LLC ST00016261 Fulton Productions 212 $ Gene's Disposal Service Inc _ 358481 1- Gene' s Disposal Service Inc 358481 $ Gene's Disposal Service Inc 358481 $ Graphic Resources 65315 $ Graphic Resources 65571 $ $ Graphic Resources 65846 HD Sod Inc HD Supply Construction & Industrial 1083 50010802544 $ $ HD Supply Construction & Industrial - 50011037420 $ Hol 71814003 73335004 Holiday Companies 85202004 Hugo Business Association_ 6763 Hugo _ _ Equipment Company _ 143960 Hugo Equipment Company 144340 Hugo Equipment Company 142721 Hugo Equipment Company _ 144443 Hugo Hugo Equipment Company Equipment Company _ 141271 1 144764 Hugo Equipment Company 144978 Hugo Feed Mill 72285 Hugo Feed Mill 44316 Hugo Feed Mill 72568 Hugo Feed Mill 73074 Hugo Feed Mill 73256 Hydraulic Plus & Consulting LLC _ 12005 InnoGraphics Design Group 3653 Innovative Office Solutions LLC IN2656886 Innovative Office Solutions LLC Innovative Office Solutions LLC Innovative Office Solutions LLC _ IN2670204 IN2 770264 IN2670204 City of Hugo Claims October 7, 2019 Amount Description 0- 416.65 Street Sign Materials 2,357.72 CPR Manikins & Supi lies 405.00 AED Heart Smart Pads & Batteries 560.00 AED Heart_ Smart Pads 93.09 Fax Lines 404.50 Hands Free System - Unit #204 582.29 Compressor Maintenance 122.82 Breakroom Supplies 147.91 Breakroom Supr lies 410.00 Windshield Replacement 64.55 911 Emergency Line_ _ 68.77 Fire Station Phone Lines_ 462.92 Cleaning Supplies 1,575.36 Uniform & Floor Mat Services 817.38 Supplies & Floor Mat Services 131.90 UPS Battery 476.06 Callout Fees & Mileage 150.00 Tires - Unit #308 1,092.40� Tires - Unit #316 85.00 Tires - Unit #310 300.00 Tires - Unit #308 311.37 September C2pier Lease Payment 698.86 Desktop Computer & Monitor 25.43 DVD for Movie Night 116.08 Tour de Hugo Mileage 67.48 Extension Cord (Amazon) 3,210.00 Quick Set Mix, Sealant & Primer - Catch Basins 69,550.00 Flex -Seal Utility Sealant Kits - Catch Basins 1,500.00 Magnetic Pipe Locators 950.00 Straw Blankets 234.09 Ad for Bids - Waters Edge Stormwater Reuse Phase 2 194.00 Fire Hose Bundle Straps _ 72.95 Litebox Charging Cords 771.62 Auto Parts and Shop Supplies 525.40 Catch Basin Repair Supplies 500.00 'Tour de Hugo DJ 1,203.24 August Waste Hauling - PW Facility 173.27 August Waste Hauling - Fire Station 7735'Aug ust Waste Hauling - City Hall 1,22100 1 Utility Bill Stock 624.04 1 Water Rate Postcards 24.00 Sod - Catch Basin 49.99 Makita Tool Kit & I & Batteries 13.95 20.58 $ 25.50 Fuel $ 35.22 Fuel r $ 104.00 Business Networking Meeting $ 11.49 Parts - Unit #338 $ 735.99 Parts - Unit #318 $ 72.99 Parts - Unit #447 $ 717.50 Parts - Unit #318 $ 158.86 Parts - Unit #318 $ 639.99 Parts - Unit #318_ $ 352.98 Parts - Unit #318 $ 118.75 Grass Seed Mix $ 8.98 String $ 200.86 Grass Seed Mix $ 0.99 Hardware for City Hall Outdoor Lighting $ Erosion Mat $ _323.85 212.22 Repairs - Unit #110 $ 545.00 Fall Newsletter Design $ 183.95 _ Toner Cartridges $ 227.94 Copy Paper $ 107.54 Legal Pads, F_ile Folders, Tape $ 48.50 Breakroom Su• lies G. 1 Pepartment Street Dept Fire Dept Fire Dept Fire Dept Administration Street Dept Public Works Public Works Gen Gov't Bldgs Parks Dept Administration Fire Dept Various Various Fire Dept Fire Dept Animal Control Street Deot Stormwater Fund Parks Dept Street Dept Administration Fire Dept Parks Dept Parks Dept Parks Dept Stormwater Fund Stormwater Fund Water Utility Street Dept Stormwater Fund Fire DeptT�� Fire Dept Stormwater Fund Parks Dot Public Works Fire Dept Gen Gov't Bldgs Water & Sewer Water & Sewer Water & Sewer _ Stormwater Fund Fire Dept_ Fire Dept Gen Gov't Bldgs Parks Dew _ Parks Dept Parks Dept Street Dept Various _ Parks Dept Parks Dept Public Works Parks DeDt Stormwater Fund Street Dept Stormwater Fund Gen Govt Bldgs Stormwater Fund Parks Dept Misc Unallocated Finance Dept Administration Administration Gen Gov't Bldgs _ Page 1 Vendor Invoice ntal Research Inc 2060 $ Johnnyslnc _ 154436 $ Johnn s Inc 154437 $ Johnnyslnc _ 154438 $ Johnnyslnc 154439 154440 154441 $ Johnnyslnc $ $ Johnn s Inc Johnnyslnc 154442 $ _ Johnn slnc 154443 154444 $ $ Johnnyslnc Johnnyslnc _ 154445 $ Johnnyslnc 154446 $ Johnnyslnc 154447 $ 29568 20878 $ 1226 $ 19178 $ 19190 $ wwenarus 19237 $ Menards 19807 $ Miller Excavating Inc 29528 $ Minnesota Cleaning Services Inc 919031 $ Minnesota Cleaning Services Inc 919033 Minnesota Cleaning Services Inc _ 919033 _$ $ Minnesota Cleaning Services Inc 919032 $ Minnesota Cleaning Services Inc 919046 $ Minnesota Cleaning Services Inc 919048 $_ Minnesota Cleaning Services Inc 919048 $ Minnesota Cleaning Services Inc 919047 $ MN Fall Expo NAC Mechanical Corp Oxygen Service Company_ Postmaster Press Publications Promotional Concepts Rehbeins Black Dirt Ricoh USA, Inc Ricoh USA, Inc S_am's Club Schifsky (T.A:) & Sons Inc Sherwin-Williams Co Sherwin-Williams Cc SHI International Corp Si nature Lighting Ind SiteOne Landscape Supply LLC SiteOne Landscape Supply LLC SiteOne Landscape Supply LLC SiteOne Landscape Supply LLC SiteOne Landscape Supply LLC Snap --On Industrial Sun Life Financial Synchrony Bank _ Terrys Repair Cc _ T-Mobile Toshiba Financial Services TrueNorth Steel TruGreen Verizon Wireless Washington County Washington County Sheriffs Office Registration 160089 67547 401570 9895 102559767 67402 67402 65101 7417-0 7417-0 B10509263 1190 94114777-001 94114777-001 94230295-001 94230295-001 94463413-001 ARV / 40928902 _October 273LEHVKT10 3299 5006901127 BL0000010214 9837428466 163082 r, EmilY CLAIM Kim 9/21/201 Bear Locksmith 31246 & Associates July Total Claims for October 7, 2019 City of Hugo Claims October 7, 2019 Amount Description 100.00 Water Bacteria Testing 328.00 Portable Toilet Rental - Lions Park 127.00 Portable Toilet Rental - Oakshore Park 127. 00 Portable Toilet Rental - Oneka Lake Park 127.00 Portable Toilet Rental - Beaver Ponds Park 127.00 Portable Toilet Rental - Diamond Point Park _ 127.00 Portable Toilet Rental --Frog Hollow Park Portable Toilet Rental - Hanifl Park Portable Toilet Rental - Valjean Park 508.00 127.00 127.00 Portable Toilet Rental - Arbre Park 127.00 Portable Toilet Rental - Heritage Ponds Park 67.00 Portable Toilet Rental - Compost Site 127.00 Portable Toilet Rental - McCollar Park 4,829.00 Prosecution Fees (Flat Fee) 2,909.90 Civil Legal Fees - See Attached Breakdown 309.00 2040 Comp Plan 2,495.00 Newsletter Printing 160.00 LED Light Bulbs (CH) 38.86 Caulk & Backer Rod - Hanifl 34.79 Caulk - Hanifl _ 16.94 Mailbox Repairs 210.34 Tool Set, Level, Tape Measure,_Etc. 64.97 Washed Sand 605.00 July Cleaning Service 500.00 July Cleaning Service 225.00 July Cleaning Service 100.00 July Cleaning Service - Hanifl 605.00 August Cleaning Service 500.00 August Cleaning Service 225.00 August Cleaning Service 100.00 August Cleaning Service - Hanifl 300.00 2019 Fall Maintenance Expo (10) 5,600.00 UnitHeater(PW) _ 24.80 Welding Suoolies $ 20.08 Tour de Hugo Postage $ 269.60 Ad for Bids - Waters Edge Stormwater Reuse Phase 2 $ 1,932.09 Tour de Hugo Supplies $ 42.00 Black Dirt $ 123.18 Copier Lease Payment $ 29.30 Overage Charges _ $ 45.00 2019 Business Membership Dues (Partial) $ 938.14 Tour de Hugo Supplies $ 536.00 Asphalt _ $ 67.68 Parts - Unit #322 $ 667.50 Line Striping Paint $ 268.00 Windows Office License _ $ 375.00 Streetlight Repairs $ 287.88 Outdoor Lights for City Hall $ 168.59 Hardware for City Hall Outdoor Lighting_ $ (287.88) Outdoor Lights for City Hall (Returned) $ 68.74 Connectors for City Hall Outdoor Lighting $ 399.98 Irrigation Hardware $ 7.89 Shop Tools $ 838.75 Disability Premium $ 35.98 Cable Hardware $ 3,800.00 Coates Tire Machine $ 1,093.91 Cellular Phone Charges i $ 175.23 September Copier Lease Payment $ 927.92 Culverts, Bands & End Sections 50.00 Weed Control - Trails $ _ 960.37 Cellular Phone Charges $ 14,911.96 Traffic Striping Services $ 260.00 Squad Car - Tour de Hugo $ 17.82 Meeting Mileage _ $ 100.00 Tour de Hugo Supplies $ 234.00 Lock Repairs - Well No. 2 $ 122,127.00 Engineering Fees - See Attached Breakdown $ 272,512.39 G. 1 Department Water Utili Parks Dept Parks Dept Parks Dept Parks Dept Parks Dept Parks Dept Parks Dept Parks Dept Parks Dept General Legal 'General Legal General Legal Planning & Zoning Misc Unallocated Gen Gov't Bldgs Parks Dept Parks Dept Street Dept Engineering Dept Street Dept Gen Gov't Bldgs Public Works Fire Dept Parks Dept Gen Gov't Bldgs Public Works Fire Dept Parks Dept Public Works Public Works Public Works Parks Dept Stormwater Fund Parks Dept Street Dept Public Works Public Works Parks Dept Street Dept Street Dept Street Dept Fire Dept Street Dept Gen Gov't Bldgs Gen Gov't Bldgs Gen Gov't Bldgs Gen Gov't Bldgs Parks Dept Public Works Finance Dept Parks Dept Public Works Various Fire Dept Stormwater Fund Street Dept Various Street Dept Parks Dept Community Development Parks Dept Water Utility Various Page 2 JOHNSON /TUR`.:ER LEGAL September 11, 2019 City of Hugo Attn: Ron Otkin 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of August 31, 2019. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER MATTER I.D. SUBTOTAL Carpenter Property Purchase 12-2359-027 $2,251.40 Council Meetings 19-2359-052 $300.00 General 2019 19-2359-053 $358.50 Prosecution 12-2359-024 $5,123.95 TOTAL NOW DUE: $8,033.85 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSONJURNER LEGAL t� Da ld K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 / f 651.464.7348 Offices conveniently located throughout the metro area johnsonturner.com CD Y L LL'r 0 13 u 1 Q L a m m V a � m o > C a C m C W C a C W c W 'O C W C a C W c W C W G W C W t U C W C. a 0 a L ° c R c W C W C m W c C W t fi m c W r c m r c m r m U `a - m m m m m m m m m m m a m m m m m a as a m a m m m a a m m m m m� m 7 m m m m m m L a 3 a am m m m m m m m; m m m m m m m m m m m m m m a m m m CO � I m e e q O 0 Yi N wof h A O O O O f0 N O fA O O In N w N O O N h 10 N 10 h O O O w) O O 1N h O N LN h O O Le N O O O N W N 4f A O O O O M N qfV Vl fA eV lV A b fr O1 C O 1� ti C fV A O/ n If7 fV 100 ff7 M IC O 0aa0 �My 111 N W �^^O 16 O iG a 0 of A eA9_ q faro{ 7 001- f0 10 b d' m A N M W m ? [09 N w N O Pl M A w V as < N fD N fA m N Yi 4) k 4) q q vol W q N N N N W K W V} M N 4) W V! 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W W R a Z N O N O N O N O N O N Q 6 Q U m LL LL (7 g O O O a 0. w N O " m O O O O O O O O O O O O U' O 0 i 0 0 U' 0 f9 0 f.9 0 f.7 0 U' 0 0 U' 0 0 ,O a a 0 7 0 7 0 7 C9 X C9 7 O 7>> C9 C9 U' 7 C7 7 7>>>>>>>>>>> co C9 C9 C7 U' C9 0 7 7 0 7 13 7>> C9 L L LL x x x x x x x x x x x x x x x x x x x x x x x x x x x x x LL OPG�3 Enterprise Transformation Statement of Work Online Permitting Solution for Permit Works For: City of Hugo August 16, 2019 Laserf ichee Run Smarter' Document Management I Business Process Management I Enterprise Content Contents Statement of Work — Online Permitting Solution for Permit Works............................................................ 3 ProjectScope and Objective..................................................................................................................... 3 Change Management Process.................................................................................................................. 3 IdentifiedPhases.......................................................................................................................................4 Phase 1— Confirmation of Laserfiche infrastructure and initial setup.................................................4 Phase 2 —System Development............................................................................................................ 5 Phase 3 — User Acceptance Testing...................................................................................................... 5 Phase 4 — Promotion to Production...................................................................................................... 6 Phase 5 —Training, Knowledge Transfer and Transition to Support .................................................... 6 HugoResponsibilities................................................................................................................................7 OPG-3 Responsibilities..............................................................................................................................8 ProjectAssumptions................................................................................................................................. 8 Professional Services Pricing.....................................................................................................................9 PaymentPlan........................................................................................................................................ 9 Statementof Work Approval.................................................................................................................... 9 OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 2 Statement of Work — Online Permitting Solution for Permit Works This Statement of Work ("SOW") defines the professional services ("Services") that OPG-3 will provide for the City of Hugo (Hugo) in conjunction with the Online Permitting Solution for Permit Works ("Project"). This SOW will be a part of a Professional Services Agreement between OPG-3 and Hugo. Project Scope and Objective OPG-3 has developed an online permitting solution for use with the Permit Works application. The solution makes permit applications available online, is tightly integrated with Permit Works to: • Dynamically build out the application based on user input • Determine necessary approval based on permit types • Automatically calculate permit fees and accept online payment • Generate and email permit documents as attachments Note: Stormwater permits are not included in this SOW as they are a "non-standard" permit type in Permit Works. Stormwater permits can be added at an additional cost. The solution requires Laserfiche Avante, Rio or Subscription, Forms Professional and the Laserfiche Forms Portal. OPG-3 has developed a templated framework so the solution can be implemented quickly for a fixed bid cost. Cities can choose to limit the scope of the system by choosing which types of permits are made available but changes to the framework may require additional development at additional cost. In addition to the core solution framework developed by OPG-3, Hugo would like to add the following capabilities: • Correct property owner name — if the name of the property owner that is automatically populated from the Permit Works database is incorrect, the form will provide contact information and prompt the applicant to call the city and correct the name in Permit Works • State of Minnesota Waiver information will appear on forms where applicable Change Management Process It may become necessary to amend this SOW for reasons including, but not limited to, the following: • Changes to the project schedule, scope or budget • Changes in priorities (external or internal to the project) that impact the project • Environmental or architectural impediments not previously identified • Lack of access to personnel, facilities, or systems necessary to complete project as scoped In the event that it is necessary to change this SOW, the following process will be followed: A Project Scope Change Request (PSCR) will be used to communicate change. The PSCR must describe the change, the reasons for the change, and the effect the change will have on the project, which may include scheduling changes, pricing, etc. A PSCR will be initiated by OPG-3 but must be executed by both parties to make it effective and binding on the parties. OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 3 Identified Phases The following Phases (major project areas) are included in the services. Phases will run in parallel where possible. Estimated project timeline is 8 weeks. Phase 1— Confirmation of Laserfiche infrastructure and initial setup OPG-3 will confirm the prerequisite Laserfiche components are installed and configured as appropriate. If any components need to be upgraded, OPG-3 will perform the upgrade as part of the project. OPG-3 will also determine the version of Permit Works in place. If an upgrade is necessary, the City will need to arrange that with Permit Works. Core Activities Include: • Confirm version and configuration of prerequisite Laserfiche components and perform upgrades as necessary • Confirm version of Permit Works and recommend upgrade if necessary • Confirm admin access to SQL database utilized by Permit Works • Confirm list of permit types to be enabled through system Deliverables: • List of permit types to be enabled through system Assumptions Driving Effort: • The City provides remote access to network including: ■ Admin access to Laserfiche Repository, Forms Server and Workflow Server ■ Admin access to SQL database used by Permit Works OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 4 Phase 2 — System Development Core Activities Include: • Develop solution in test (or production) environment • Regular solution demonstrations and walkthroughs with Hugo project team (PM, SMEs and users as appropriate) to show progress and solicit feedback • Develop test scripts to be utilized in Phase 3 — User Acceptance Testing Deliverables: • System deployed in test (or production) environment, ready for User Acceptance Testing. • Test scripts to be utilized in Phase 3 — User Acceptance Testing* Assumptions Driving Effort: • OPG-3 project team members receive access to all necessary Hugo resources by the scheduled implementation start time in the project plan. • Hugo personnel will be available to provide any assistance OPG-3 may need in the Hugo environment. • Hugo personnel attending solution demonstrations and walkthroughs are empowered to provide feedback that will affect overall design. Phase 3 — User Acceptance Testing Core Activities Include: • Work with Hugo to identify end users that will participate in UAT. • Testing by Hugo end -users using the test scripts developed in Phase 3. • Remediate any issues discovered during UAT until acceptance criteria are satisfied. Deliverables: • Solution deployed in Test (or Production), approved by Hugo for promotion to Production. Assumptions Driving Effort: • Hugo personnel will be available for UAT per a mutually agreed -upon schedule. OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 5 Phase 4 — Promotion to Production If the solution is developed in a test environment, the OPG-3 project team will assist Hugo in promoting the solution from Test to Production. If Hugo prefers, and provides access, the OPG-3 project team can take the lead with Hugo personnel assisting. Core Activities Include: • Work with Hugo to develop promotion plan. • Promote solution to production. • Functional testing of individual components, testing of solution using Test Scripts. • Remediate any issues within scope as necessary. Deliverables: • Laserfiche solution deployed in production and ready for end users. • Two weeks of Stabilization support after Promotion to Production. Assumptions Driving Effort: • The OPG-3 project team will continue to support the solution for two weeks after Promotion to Production while transferring support responsibilities to the OPG-3 Support Team. Phase 5 —Training, Knowledge Transfer and Transition to Support Once the solution has been promoted to production and is ready for use, OPG-3 will provide training for users and administrators. Deliverables: • Recorded demonstrations to show each step of the processes. • Knowledge Transfer sessions with OPG-3 Support on solution for post -project support. • System documentation. • User and Administrative training onsite. Assumptions Driving Effort: • Hugo will work with OPG-3 to help develop appropriate training materials for end -users. • Hugo will coordinate attendance of Hugo personnel for training sessions. • Training will occur throughout this project as the OPG-3 and Hugo teams work alongside each other. • OPG-3 may deliver a final update to the System documentation prior to project closeout if such an update is necessary. This potential final System documentation update is not a deliverable of this Phase. OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 6 OPG-3 Responsibilities The following are OPG's responsibilities for the Services. 1. OPG-3 will make available, and provide access to (e.g., within two to three business days), necessary personnel to ensure project success, including: a. A designated project manager to help schedule meetings, facilitate project governance, coordinate document requests, provide status updates and other tasks. b. Experienced OPG-3 engineering personnel. c. Personnel to perform preliminary testing during development and prior to UAT. Personnel will be made available per the project schedule and plan. 2. OPG-3 will work with Hugo to provide any necessary technical resources and support. This includes escalating any issues to Laserfiche Support and Laserfiche Development as necessary. Project Assumptions 1. The scope of the engagement will include the Services described in this SOW. Any additional scope requests will be provided in a separate SOW or change order. a. The Services will focus exclusively on Laserfiche and Laserfiche-related products to support the system and solution, except where explicitly noted in this SOW. 2. If after OPG-3's request for acceptance on project closeout, Hugo does not respond in writing within five business days, or Hugo's refusal of such approval in the five-day period is not reasonable, Hugo will be deemed to have accepted. 3. All Laserfiche Software Products, Professional Services and Support are sold subject to the terms and conditions of Laserfiche's Software License Agreement, which accompanies the software. By accepting this Statement of Work, Hugo accepts all of these terms and conditions, which will not be varied except in writing signed by both parties. OPC-3CONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation I Page 8 Hugo Responsibilities The following are Hugo's responsibilities for the Services. 1. Hugo will make available, and provide access to (e.g., within two to three business days), necessary personnel to ensure project success, including: a. A designated project manager to help schedule meetings, facilitate project governance, coordinate document requests, and other tasks. b. IT personnel such as system administrators, database administrators, or help desk. c. Subject matter specialists to provide information on Hugo's business processes. d. Personnel to execute the test scripts and document results for User Acceptance Testing ("UAT"). Personnel will be made available per the project schedule and plan. 2. Hugo will work with OPG-3 to provide any necessary technical resources and support. This includes: a. Providing requested documentation and acceptance of key deliverables within two to three business days. If Hugo does not respond in writing to OPG-Ts request for acceptance within three business days of OPG-Ts request, or Hugo's refusal of such approval within the three-day period is not reasonable, Hugo will be deemed to have accepted. b. Providing any access to the Hugo environment that the OPG-3 team will need to develop the solution. 3. Hugo will be responsible for providing all hardware and licensing all software components necessary for completing Services. This includes: a. Windows Server 2012112 (or higher) and SQL Server Standard/Enterprise 2012 (or higher) licenses. b. SSL certificates for all servers that require them. c. Licenses for all software and systems on the Hugo network with which the Laserfiche system will integrate. OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 7 Professional Services Pricing The Online Permitting Solution for Permit Works has been developed as a templated solution offered at a fixed cost of $22,200. Changes or additions to scope may lead to increased cost — any changes that result in additional cost or timeline will be agreed to in writing. Payment Plan All Services will be performed in accordance with this mutually accepted SOW. To provide initial funding for the project and simplify billing, an initial payment of 50% of the cost of the SOW will be billed upon execution of the document. The balance of Services will be billed monthly. Invoices are due upon receipt. If Hugo disputes any portion of an invoice, Hugo will pay the undisputed portion when due. Changes to project scope or effort required to complete specific work items due to unforeseen complications or issues outside of OPG-3's control will go through the Change Management Process and will be approved by Hugo. Statement of Work Approval By signing this document, Hugo agrees that the proposed approach satisfactorily addresses all items in scope for the project. OPCCONFIDENTIAL I SOW — Hugo — Online Permitting Solution for Permit Works Enterprise Transformation Page 9 CITY OF HUGO PROCLAMATION WHEREAS, Toastmasters International, the world's leading organization devoted to communication, public speaking and leadership skills, provides a mutually - supportive and positive learning environment in which every member has the opportunity to develop their communication and leadership skills which, in turn, fosters self-confidence and personal growth; and WHEREAS, Toastmasters, founded October 1924, has over 357,000 members in 143 countries, with over 16,800 clubs worldwide; and WHEREAS, Toastmasters clubs are made up of 20-30 people who gather weekly to follow an agenda of prepared speeches, impromptu speeches and evaluations as members learn through practice, by listening to one another, and by studying educational manuals from Toastmasters International which offer guidelines for speeches, and the monthly Toastmaster magazine is an excellent source to gain everyday speaking tips - for both personal and professional use. NOW, THEREFORE, I, Tom Weidt, Mayor of the City of Hugo, in recognition of this important observance, do hereby proclaim October as: "TOASTMASTERS MONTH" in the City of Hugo and urge all citizens to join me in congratulating Toastmasters for the inspiring role they play in assisting individuals develop self-confidence and communication skills, which enhance all aspects of their lives. On this 7t' day of October, 2019. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk WSb Memorandum To: Honorable Mayor and City Council City of Hugo From: Mark Erichson, PE City Engineer Date: October 1, 2019 Re: Water's Edge Stormwater Reuse — Phase 2 City of Hugo, MN WSB Project No. R-013127-000 Bids have been received on the Water's Edge Phase II Water Reuse Project. Peterson Companies, Inc. submitted the only bid in the amount of $610,000. This is higher than the Engineer's Estimate of $585,000. The low interest and somewhat higher bid amount are likely due to the specialized nature of the project as well as the general low level of competition in the Z current bidding environment. Peterson Companies, Inc. is qualified in this type of specialty work, and as general contractor, performed well on Phase I of the Water's Edge Reuse project. It is recommended that the Contract be awarded to Peterson Companies, Inc. Financing for this project is somewhat unique. First, a significant grant has been obtained from Rice Creek Watershed District in the amount of $187,500. All the remaining project construction and delivery costs are being borne by the Homeowners' Associations (HOAs) that are served by N the project. Agreements spelling out the cost sharing responsibilities have been signed by the three HOAs. These 25-year agreements also spell out that the HOAs will pay for 100% of the 10 anticipated operation, maintenance, rehabilitation and electrical costs, as well as a portion of the pond cleaning costs that are anticipated sometime in the life of the 25-year agreement. The benefit to the HOAs comes in the form of cheaper irrigation costs. Comparing the amount z that would be spent on irrigation water at present day water rates over the 25-year period, the HOAs are expected to save approximately $1.4 million, even after all the construction and O&M cost participation. On the City side, there are two benefits. First there is an expected minimum of a 24 million gallons that won't be pumped from the aquifer each year. Second, the reuse system o_ "treats" stormwater, by disposing of it via the irrigation system. Therefore, this project presents Q multiple benefits to all the signatories of the agreements. W 0 In order to move forward there are two city actions needed. The Council should approve the agreements with the HOAs and authorize the Mayor to execute them. Secondly, Council should W award the contract to Peterson Companies, Inc. Taking these two steps will set the project in motion and keep it on track to have the system operational by about July 15' of 2020. K:1013127-0001Admin%Meeting1013127 MEMO recommending award of contract 100119.docx BID TABULATION SUS MIARY PROJECT: Water's Edge Stormwater Reuse - Phase 2 OWNER: City of Hugo, MN WSB PROJECT NO.: R-013127-000 Bids Opened: Thursday, September 26, 2019, at 10:00 am Contractor Bid Security (5%) Grand Total Bid 1 Peterson Companies X $610,000.00 Engineer's Opinion of Cost $585,000.00 1 hereby certify that this is a true and correct tabulation of the bids as received on September 26, 2019. Mark Erichson, PE Denotes corrected figure K.1013127-000I4dminlConstmction Admin1013127-000 Bid Summary RESOLUTION NO. 2019 — A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE WATER'S EDGE PHASE II WATER REUSE PROJECT WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for bids for the above -referenced project, and WHEREAS, bids were publicly received and opened on September 26, 2019. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: All bids for the construction of the Water's Edge Water Reuse Project have been received and are tabulated on the attached summary. 2. The bid of Peterson Companies, Inc., in the amount of $610,000 for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. 3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. 4. The City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 7a' day of October 2019. ATTEST: Michele Lindau, City Clerk Tom Weidt, Mayor C.•IUseisln�iehele.(indauLlppDa�alLacallMicros jindors tCaehelConrenr.OmlooklEQODF6D41RSLTN-rerei�ebidsandaxaidconlroci 10-7-2019.doc RESOLUTION NO. 2019 - A RESOLUTION APPROVING STORMWATER REUSE AGREEMENTS WITH WATER'S EDGE HOMEOWNERS' ASSOCIATION, PRAIRIE VILLAGE HOMEOWNERS' ASSOCIATION AND THE PRAIRIE VILLAGE VILLAS ASSOCIATION WHEREAS, property under the management or the maintenance responsibility of the Water's Edge Homeowners' association, the Prairie Village Homeowners' Association and the Prairie Village Villas Association, can be served by a stormwater reuse system constructed under the project name of Water's Edge Phase II Water Reuse Project. WHEREAS, agreements have been prepared that would have these associations pay for 100% of the estimated design, construction, operation and maintenance, rehabilitation, and indirect costs not already covered by grant monies. WHEREAS, these associations have all agreed to the conditions and signed the agreements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO: 1. The said agreements are hereby approved. 2. The Mayor is authorized to sign and execute the agreements on behalf of the city. The City Clerk shall, upon signature, file the agreements and deliver a signed copy to all parties to each agreement. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 71h day of October, 2019. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk (Above Space Reserved for Recording Information) STORMWATER RE -USE AGREEMENT (Waters Edge, Hugo, Minnesota) THIS STORMWATER RE -USE AGREEMENT (this "Agreement") is entered into as of this day of , 2019, by and between the CITY OF HUGO, a Minnesota municipal Corporation (the "City") and the WATERS EDGE HOMEOWNERS' ASSOCIATION, a Minnesota Common -Interest Community and corporation (the "HOA"). RECITALS Whereas: A. Stormwater ponds (the "Ponds") are located on property owned by the City and legally described as: Outlot A, Waters Edge South Third Addition, Washington County, Minnesota (the "City Outlots"). B. The City desires to allow stormwater to be pumped out of the Ponds to provide irrigation water to certain common elements within the Waters Edge residential community (the "Common Elements") which are identified on Exhibit A attached hereto and incorporated herein. The HOA desires to utilize some of the stormwater for non -potable irrigation purposes as set forth herein. C. This agreement is intended to supersed and replace the previously signed Stormwater Reuse Agreement (Waters Edge Reuse System Phase 1- or WERSP 1), as well as a proposed expansion of the existing system (Waters Edge Reuse System Phase 2 or WERSP 2). Upon execution and recording of this agreement the prior Agreement is null and void and this agreement shall succeed it. A Stormwater Re -Use Distribution System (the "Distribution System"), including without limitation the Stormwater Re -Use Pump system (the "Pump"), has been constructed under WERSP 1. An expansion of these facilities has been designed and will be installed by the City Page 1 in locations as generally depicted on Exhibit B attached hereto and incorporated herein, which Distribution System and Pump allow stormwater from the Ponds to be used to provide irrigation water to the Water's Edge Irrigation System (the "Irrigation System") Common Elements. The City and the HOA wish to enter into this Agreement, governing the use of the water from the Ponds, the Distribution System and the Pump and the Irrigation System. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. Use of Stormwater. The City hereby permits the HOA to utilize the stormwater from the Ponds to provide irrigation water to the Common Elements, all in accordance with the terms and conditions of this Agreement. The Pump and electrical controls will be installed and stored within the City Outlots, right of way or easements. In the event a permanent easement is required in order to construct or maintain elements of the distribution system, the HOA shall grant the city the necessary easements in form reasonably acceptable to the City. Under this agreement the HOA understands there are many factors that impact water availability including but not limited to precipitation, pond capacity, irrigation system efficiency, functionality, climate and other user demands and service requirements. This agreement does not grant sole ownership or rights to the stormwater to the HOA. The parties agree that no representation or warranty regarding availability, interruption or regularity of water delivery through the system is created by this agreement nor is an ongoing right to water delivery created by this agreement. The Distribution System has the capacity to potentially accommodate future users, and future users may also, in the discretion of the City, be granted permission to utilize the stormwater from the Ponds. 2. Communication. City and HOA shall reasonably endeavor to notify each other of any construction, maintenance, or operational changes to the distribution system or the irrigation system prior to work taking place, including annual maintenance and work done by third party contractors. Also a copy of an operation and maintenance manual shall be provided to the HOA by the City prior to final completion of the WERSP 2. In the event of any proposed additional uses or material changes to the system or irrigated area by either party, City and HOA will meet to discuss and review the agreement prior making changes. 3. Duration of Agreement. The term of this Agreement shall be twenty- five (25) years from the date of execution, subject to extensions and termination as set forth herein. 4. Cost. The HOA recognizes the City's financial commitment to the installation and maintenance ofthe Distribution System and Pump forthe purpose of stormwater reuse. The HOA, its successors, and assigns shall be required to purchase stormwater from the City at a rate of $59,500 per year (paid prior to December 31) increased annually by the lesser of 3% every year or the cost of using treated drinking water from the City's municipal system for irrigation purposes. In the event that the HOA uses treated drinking water from the City's municipal water supply system, the HOA shall pay the Page 2 fee (stated above) for stormwater use in addition to the cost of treated drinking water used from the City's municipal water supply system, billed at the City's water rate during that time period. 5. Pumping Requirements. Notwithstanding anything herein to the contrary, the HOA shall be required to use the Distribution System and Pump to irrigate the Common Elements with stormwater. The HOA may only use treated drinking water from the City's municipal water supply system for irrigation purposes when the following conditions apply: a. There is a deficiency with the Distribution System or Pump that causes the Irrigation System to become inoperable during the period of inoperability. b. The pond falls four (4) feet in elevation and remains so for at least twenty-four (24) hours. In either of these cases, the HOA shall be required to contact the City, in writing, and request the Distribution System be switched to irrigate with treated drinking water from the City's municipal water supply system during the period of inoperability. Notwithstanding the foregoing paragraph 4 (b), after a period of three years from the execution of this agreement, both parties will consider and evaluate and negotiate in good faith the matter of whether the 4-foot pond -reduction limitation in section 4(b) may be increased or decreased. If the 4-foot pond -reduction limitation is decreased, it may only be decreased up to two (2) feet. 6. Irrigation. The HOA shall be exempt from any watering restrictions of the City relating to irrigation, provided that the HOA is exclusively re -using stormwater via the Distribution System for irrigation purposes during the period of any claimed violation. This exemption shall not apply if the HOA is using treated water from the City's municipal water supply system for irrigation purposes. 7. License for Maintenance. The HOA shall allow the City or its representative contractors such access over its property, that of its members and over its common areas as is reasonably needed to construct, maintain, repair, and/or replace the Distribution System and the Pump, and perform maintenance on the pond and storm system infrastructure. The HOA shall coordinate and perform full- system draining and blow-out for winterization purposes, with assistance from the City provided as needed. The HOA shall test the backflow preventers every year before start-up of the Irrigation System. All maintenance and repair and replacement of the Irrigation System shall be the responsibility of the HOA and it shall be maintained in reasonable working condition. It shall be the HOA's responsibility to ensure water quality is adequate for irrigation prior to system start-up each spring. Annual water sampling results shall be provided to the city each year. Notwithstanding the foregoing, in no event shall the City be responsible to defend, indemnify or reimburse the HOA or its owner/members turf degradation, consequential damages or property damage as a result of water quality or supply issues, interruption or otherwise by reason of its provision of or failure to provide the services offered by it under this agreement. 8. HOA turn -on, notification, and treatment responsibilities. The HOA has sole Page 3 responsibility to turn the system on each year and turn the system back to reuse water from potable water in the event the system is turned off or temporarily switched over to the potable source. Any additional expenses associated with the use of potable water due to failure to switch over or otherwise operate the system in the most cost effective manner shall be the responsibility of the HOA. The HOA acknowledges that the water provided via the distribution system is non -potable. The HOA shall comply with any health risk notification requirements and shall regularly notify existing members of the Waters Edge community and new residents moving into the community that the water is non -potable using newsletters, fliers, signage, markings, or other means to ensure residents of the area serviced by the Distribution System are made aware of the nature and risks of improper use of water from this system. In the event additional treatment requirements are directed by another regulatory authority or based on new findings, the following shall apply: If either party learns of new treatment requirements, it shall notify the other party of the new requirements and both parties will review possible responses to address the requirements. The agreement and annual HOA fee will be subject to amendment in the event additional costs result. 9. Equipment Failure. In the event there is a deficiency with the Distribution System or the Pump which causes the system to become inoperable, the City shall e n d e a v o r t o correct the deficiency within thirty (30) days after the HOA gives written notice to the City specifying the deficiency, or as soon thereafter as reasonably possible. The HOA shall be billed based on a pro rata share for the use of treated drinking water from the City's municipal water supply system used for irrigation purposes. 10. Credits. The HOA recognizes the City's intent to use any excess volume and water quality credits created by the Distribution System as a means of meeting volume and water quality requirements for City road and other projects under Rice Creek Watershed District stormwater management rules. Notwithstanding the foregoing, the HOA has no obligation to create any such excess credits or to operate the Distribution System in any manner other than in accordance with the requirements of this Agreement. 11. Default. In the event the HOA fails or refuses to maintain, repair and/or operate the Irrigation System as required herein, the HOA shall correct the deficiency within thirty (30) days after the City gives written notice to the HOA specifying the deficiency, or as soon as reasonably possible otherwise. If the HOA fails to timely correct the deficiency, then the City may, with ten (10) days written notice and without regard to the requirements or formalities of Minnesota Statutes Chapter 429, perform such work to maintain, repair, and/or operate the Irrigation System and assess the HOA and the properties within it for the cost of such work. The HOA on behalf of itself and its members, waives the requirements of Minn. Stat. 429. This shall not be the exclusive cost -recapture mechanism or remedy for the City. 12. Extension. Except to the extent otherwise provided in this Agreement following the initial twenty -five-year term, this Agreement will be automatically extended for successive one-year periods (subject to the "Termination" section below), on the same terms and conditions as in effect immediately prior to the then -current expiration date, unless either party gives the other notice of non -extension at least three months before Page 4 the then -current expiration date. 13. Termination. If either party materially breaches any provision of this agreement and if such breach is not cured within thirty (30) days after receiving written notice thereof (or within such other time is specified in this agreement), the non -breaching party shall have the non-exclusive right to terminate this agreement thereafter, upon written notice. 14. Miscellaneous. This Agreement contains the entire agreement between the City and the HOA regarding the subject matter hereof. This Agreement may be signed in any number of counterparts, each of which shall be considered an original, but which together shall constitute one and the same instrument. This Agreement may be amended only by a written instrument signed by the parties hereto. This Agreement shall run with the land. 15. Authorization. The parties represent and warrant that the undersigned are duly authorized to execute this Agreement and to bind the respective parties to the terms of this Agreement. The HOA confirms that its approval of this agreement is by proper vote of its members or board, where required, and its execution of it is the free act and deed of the HOA. No third party beneficiary status is conferred on any other person or firm under this agreement and the same is expressly disclaimed by the parties hereto. [Signature and Acknowledgement Page Follows.] Page 5 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. CITY OF HUGO M. go Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) The foregoing instrument was acknowledged before me this day of 2019, by Mayor Tom Weidt and City Clerk Michele Lindau of the City of Hugo, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public Page 6 WATE EDGE HOM ERS' SOCIATION By: Its: I 212, STATE OF MINNESOTA ) ) ss. COUNTY OF 1 On this day of , 2019, before me, a Notary Public within and for said County, personally appeared (company contact), to me personally known, who being by me duly sworn did say that (HE/SHE) is the of Waters Edge Homeowners' Association, a Minnesota common -interest community and corporation, on behalf of the common -interest community and corporation. A EMILY MAE WEBER Notary Publ c � NOTARY PUBLIC MINPaESOTA ¢c' My Commission Expires Jar 3' 2023 WR Page 7 wir— yk Prairie Village Villas Y. Prairie`Vlllage on 1 '1 WE IF Na f5 � r�rr .i 4 Phase 2 Forcemain Phase 1 Forcemain ri Proposed Pump Station No. 2 Ps Existing Pump Station IrrigationAccounts Phase 1 fi Phase 2 ~ -tv. Phases ti Phase 1 r f Phase 2 CITY OF Exhibit A - Phase 1 and 2 N Water's Edge Stormwater Reuse A 0 800 wsb City of Hugo Feet 1 incn = 00 feet v i Prairie Village Villas" r 4 �► f.. - ip oil All Prairie Village -i. 9 sk t r / y V# �` R` a ° f 3 IC S" 3` v ?` 1•� [� �+i ,� y *� ''► ! J r .�,.*i`l' `r $fiwl TrI `A . � . � .� 1��, - � � elf � � � ••,' '� f � t �, .x{�� V! kV A ■,4 ■ • 1 ,� , k � • is S s ' f` it1{. �� •.. �_' � 7 of .S �- r •�r y r ■-b x r `_ ' i Rc ` ••••••• Phase 2 Forcemain .. Phase 1 Forcemain er a LK Proposed Pump Station No. 2 Existing Pump Station 41 ,� �■ ; .= Phase 1 Phase 2 _ Phase 1 ` r Phase 2 c,TY of Exhibit B - Phase 1 and 2 N Water's Edge Stormwater Reuse Ao 800 ws b EST. 1906 City of 1 0 incn a00 feet Hug Feet = (Above Space Reserved for Recording Information) STORMWATER RE -USE AGREEMENT (Waters Edge 511 Addition, Hugo, Minnesota) THIS STORMWATER RE -USE AGREEMENT (this "Agreement") is entered into as of this day of , 2019, by and between the CITY OF HUGO, a Minnesota municipal Corporation (the "City") and PRAIRIE VILLAGE VILLAS ASSOCIATION, a Minnesota nonprofit corporation serving Prairie Village Villas, a planned community incorporating the real property in Washington County legally described as Waters Edge 50' Addition (the "HOA"). RECITALS A. Stormwater ponds (the "Ponds") are located on property owned by the City and legally described as: Outlot A, Waters Edge South Third Addition, Washington County, Minnesota (the "City Outlots"). B. The City desires to allow stormwater to be pumped out of the Ponds to provide irrigation water to certain common elements within the Waters Edge 5"' Addition (the "Common Elements") which are more particularly described as the greenspace on Oneka Parkway right of way located between Prairie Trail North and the Northern Plat boundary of Waters Edge 5' Addition, and the common space elements within Waters Edge 5' Addition (the "Common Elements"). C. A distribution system has been constructed as part of the Waters Edge Phase I Water Reuse Project and is being expanded to serve more of the Waters Edge development and the Prairie Village development including the Waters Edge 5t" Addition, as part of the Waters Edge Phase II Water Reuse Project. This distribution system will be used, in part, to provide irrigation water to the Common Elements. This Agreement pertains solely to new and existing irrigation infrastructure being installed or already Page 1 installed as part of the distribution system in Waters Edge 5" Addition that will be installed or operated in such a way so as to provide non -potable water as a replacement for potable water used for irrigation purposes serving the Common Elements in and adjacent to the Waters Edge 5" Addition development (the "Distribution System"). Upon execution of this Agreement the HOA may receive the benefits including the cost savings of using a non -potable water source, and shall be a party responsible for a share of the costs associated with constructing and operating this irrigation system. The City and the HOA wish to enter into this Agreement, governing the use of the water from the Ponds, and Distribution System. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: Use of Stormwater. The City hereby permits the HOA to utilize reasonably available stormwater from the Distribution System to provide irrigation water to the Common Elements, all in accordance with the terms and conditions of this Agreement. In the event a permanent easement is required in order to construct or maintain elements of the Distribution System over portions of the Common Elements, the HOA shall grant the City the necessary easements. Under this Agreement the HOA understands there are many factors that impact water availability including but not limited to precipitation, pond capacity, irrigation system efficiency, climate and other users. This permission does not grant sole ownership or rights to the stormwater to the HOA. The Ponds have the capacity to potentially accommodate future users, and future users may also be granted permission to utilize the stormwater from the Ponds. 2. Communication. City and HOA shall endeavor to notify each other of any construction, maintenance, or operational changes to the Distribution System or internal irrigation system prior to work taking place, including annual maintenance. Also a copy of an operation and maintenance manual shall be provided to the HOA by the City upon final completion of the Distribution System improvements. In the event of any proposed additional uses or material changes to the system or irrigated area by either party, City and HOA will meet to discuss and review the agreement prior making changes. 3. Duration of Agreement. The term of this Agreement, a period of twenty- five (25) years from the date of execution, subject to extensions and termination as set forth herein. 4. Cost. The HOA recognizes the City's finangial commitment to the installation and maintenance of the Distribution System for the purpose of stormwater reuse. The HOA, its successors, and assigns shall be required to purchase stormwater from the City at a rate of $2 , 2 5 0 per year (paid prior to December 31) increased annually by 3% every year. In the event that the HOA uses treated drinking water from the City's municipal water supply system, the HOA shall pay the fee (stated above) for stormwater use in addition to the cost of treated drinking water used from the City's municipal water supply system, billed at the City's applicable water rate during that time period. 5. Pumping Requirements. Notwithstanding anything herein to the contrary, the HOA shall be required to use the Distribution System to irrigate the Common Elements with stormwater. The HOA may only use treated drinking water from the City's municipal water supply system for Common Element irrigation purposes when the following conditions apply: a. There is a deficiency with the Distribution System that causes the irrigation Page 2 system to become inoperable, and then only during the period of inoperability. b. The Ponds fall to an elevation the does not allow the system to be operated. In either of these cases, the City shall duly notify the HOA. Upon receipt of such notice, the HOA in ay e 1 e ct t o contact the City, in writing, and request the Distribution System be switched to irrigate with treated drinking water from the City's municipal water supply system during the period of inoperability. 6. Irrigation. Provided that it is in compliance with this Agreement, the HOA shall be exempt from any watering restrictions of the City relating to irrigation, s o 1 o n g a s the HOA is re -using stormwater via the Distribution System for irrigation purposes during the period of any claimed violation. This exemption shall not apply if the HOA is using treated water from the City's municipal water supply system for irrigation purposes. 7. Maintenance. The HOA shall allow the City or its representative contractors such access over the Common Elements as is reasonably needed to construct, maintain, repair, and/or replace the Distribution System. The HOA shall coordinate and perform full- system draining and blow-out for winterization purposes for the Distribution System, with assistance from the City provided as needed. The HOA shall test the backflow preventers for the Distribution System every year before start-up of the Distribution System. All other maintenance and repair and replacement of any private irrigation systems feeding off the Distribution System shall be the responsibility of the HOA. It shall be the HOA's responsibility to ensure water quality is adequate for irrigation prior to system start-up for the Distribution System each spring. In no event shall the City be responsible for turf degradation, consequential damages or property damage as a result of water quality or supply issues or otherwise by reason of its provision of or failure to provide the services offered by it under this Agreement. HOA turn -on, notification, and treatment responsibilities. The HOA has sole responsibility to insure the Distribution System is turned on each year and to turn such system back to reuse water from potable water in the event such system is turned off or temporarily switched over to the potable source. Any additional expenses associated with the use of potable water due to failure to switch over or otherwise operate the system in the most cost- effective manner shall be the responsibility of the HOA. The HOA acknowledges that the water provided via the Distribution System is non -potable. The HOA shall comply with any health risk notification requirements and shall regularly notify existing members of the Prairie Village Villas community and new residents moving into the community that the water serving the Common Elements is non -potable. In the event additional treatment requirements are directed by another regulatory authority or based on new findings, the following shall apply: If either party learns of new treatment requirements, it shall notify the other party of the new requirements and both parties will review possible responses to address the requirements. The agreement and annual HOA fee will be subject to amendment in the event additional costs result. 9. Equipment Failure. In the event there is a deficiency with the Distribution System which causes the system to become inoperable, the City shall e n d e av o r t o correct the deficiency within thirty (30) days after the HOA gives written notice to the City specifying the deficiency, or as soon thereafter as reasonably possible. The HOA shall be billed based on a pro rata share for the use of treated drinking water from the City's municipal water supply system used for irrigation purposes. Page 3 10. Credits. The HOA recognizes the City's intent to use any excess volume and water quality credits created by the Distribution System as a means of meeting volume and water quality requirements for City road and other projects under Rice Creek Watershed District stormwater management rules. Notwithstanding the foregoing, the HOA has no obligation to create any such excess credits or to operate the Distribution System in any manner other than in accordance with the requirements of this Agreement. 11. Default. In the event the HOA fails or refuses to comply with this Agreement, the HOA shall correct the deficiency within thirty (30) days after the City gives written notice to the HOA specifying the deficiency, or as soon as reasonably possible otherwise. If the HOA fails to timely correct the deficiency, then the City may, with ten (10) days written notice and without regard to the formalities of Minnesota Statutes Chapter 429, c o r r e c t t h e d e f i c i e n c y and assess the HOA and the properties within it for the cost of such work or bring other correction or remedies actions. 12. Extension. Except to the extent otherwise provided in this Agreement following the initial twenty -five-year term, this Agreement will be automatically extended for successive one- year periods (subject to the "Termination" section below), on the same terms and conditions as in effect immediately prior to the then -current expiration date, unless either party gives the other notice of non -extension at least three months before the then -current expiration date. 13. Termination. If either party materially breaches any provision of this Agreement and if such breach is not cured within thirty (30) days after receiving written notice thereof, the non -breaching party shall have the right to terminate this Agreement thereafter, upon written notice. Notwithstanding any termination, any outstanding water supply fee shall be paid. 14. Miscellaneous. This Agreement contains the entire agreement between the City and the HOA regarding the subject matter hereof. This Agreement may be signed in any number of counterparts, each of which shall be considered an original, but which together shall constitute one and the same instrument. This Agreement may be amended only by a written instrument signed by the parties hereto. This Agreement shall run with the land. 15. Authorization. The parties represent and warrant that the undersigned are duly authorized to execute this Agreement and to bind the respective parties to the terms of this Agreement. [Signature and Acknowledgement P age Follows.] Page 4 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. CITY OF HUGO I0 am Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) The foregoing instrument was acknowledged before me this day of 2019, by Mayor Tom Weidt and City Clerk Michele Lindau of the City of Hugo, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public Page 5 Its: Irk 19— ' STATE OF MINNESOTA ) ) ss. COUNTY OF On this day of /� , 2019, before me Notary Public within and for said County, personally appeared c P!/I YvYIir7 J`rlll l' (company contact), to me personally known, who being by me duly sworn did say that (HE/SHE) is the ,P'PS of Prairie Village Villas Association, a Minnesota common -interest community and corporation, on behalf of the common -interest community and corporation. dr�4 TRACEY LYNN R:31,]2020 Notary P c O NOTARY PUBLIC —MINMy Commission Expires Jan. Page 6 (Above Space Reserved for Recording Information) STORMWATER RE -USE AGREEMENT (Prairie Village 3"d and 4' Addition, Hugo, Minnesota) THIS STORMWATER RE -USE AGREEMENT (this "Agreement") is entered into as of this day of , 2019, by and between the CITY OF HUGO, a Minnesota municipal Corporation (the "City") and the PRAIRIE VILLAGE HOMEOWNERS ASSOCIATION, a Minnesota Common -Interest Community and corporation representing Prairie Village 31 and 41 Addition properties(the "HOA"). RECITALS A. Stormwater ponds (the "Ponds") are located on property owned by the City and legally described as: Outlot A, Waters Edge South Third Addition, Washington County, Minnesota (the "City Outlots"). B. The City desires to allow stormwater to be pumped out of the Ponds to provide irrigation water to certain common elements within the Prairie Village residential community (the "Common Elements") which are more particularly described as the greenspace on Oneka Parkway right of way located adjacent to the Prairie Village development between 1591 St. North and Prairie Trail North. C. A Distribution System has been constructed as part of the Water's Edge Phase I Water Reuse Project and is being expanded in the Water's Edge Development and Prairie Village 3rd and 46 Addition as part of the Water's Edge Phase II Water Reuse Project. This system will be used to provide irrigation water to the Common Elements. This agreement pertains to new and existing irrigation infrastructure being installed or already installed as part of the Distribution System in the Prairie Village 2nd Addition and the nearby Water's Edge developments, Page 1 that will be installed or operated in such a way so as to provide non -potable water as a replacement for potable water used for irrigation purposes serving certain Common Elements in and adjacent to the Prairie Village 2nd Addition development. Upon execution of this agreement the HOA may receive the benefits including the cost savings of using a non -potable water source, and shall be a party responsible for a share of the costs associated with constructing and operating this irrigation system. The City and the HOA wish to enter into this Agreement, governing the use of the water from the Ponds, and Distribution System. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Use of Stormwater. The City hereby permits the HOA to utilize reasonably available stormwater from the Distribution System to provide irrigation water to the Common Elements, all in accordance with the terms and conditions of this Agreement. In the event a permanent easement is required in order to construct or maintain elements of the Distribution System, the HOA shall grant the city the necessary easements. Under this agreement the HOA understands there are many factors that impact water availability including but not limited to precipitation, pond capacity, irrigation system efficiency, climate and other users. This permission does not grant sole ownership or rights to the stormwater to the HOA. The Distribution System has the capacity to potentially accommodate future users, and future users may also be granted permission to utilize the stormwater from the Ponds. 2. Communication. City and HOA shall endeavor to notify each other of any construction, maintenance, or operational changes to the Distribution System or internal irrigation system prior to work taking place, including annual maintenance. Also a copy of an operation and maintenance manual shall be provided to the HOA by the City upon final completion of the Distribution System improvements. In the event of any proposed additional uses or material changes to the system or irrigated area by either party, City and HOA will meet to discuss and review the agreement prior to making changes. 3. Duration of Agreement. The term of this Agreement, a period of twenty- five (25) years from the date of execution, subject to extensions and termination as set forth herein. 4. Cost. The HOA recognizes the City's finangial commitment to the installation and maintenance ofthe Distribution System for the purpose of stormwater reuse. The HOA, its successors, and assigns shall be required to purchase stormwater from the City at a rate of $750 per year (paid prior to December 31) increased annually by 3% every year. In the event that the HOA uses treated drinking water from the City's municipal water supply system, the HOA shall pay the fee (stated above) for stormwater use in addition to the cost of treated drinking water used from the City's municipal water supply system, billed at the City's applicable water rate during that time period. 5. Pumping Requirements. Notwithstanding anything herein to the contrary, the HOA shall be required to use the Distribution System to irrigate the Common Elements with stormwater. The HOA may only use treated drinking water from the City's municipal water supply system for Common Element irrigation purposes when the following conditions apply: a. There is a deficiency with the Distribution System that causes the irrigation system to become inoperable, and then only during the period of inoperability. Page 2 b. The Ponds fall to an elevation the does not allow the system to be operated. In either of these cases, the HOA shall be required to contact the City, in writing, and request the Distribution System be switched to irrigate with treated drinking water from the City's municipal water supply system during the period of inoperability. 6. Irrigation. Provided that it is in compliance with this Agreement, the HOA shall be exempt from any watering restrictions of the City relating to irrigation, provided that the HOA is re -using stormwater via the Distribution System for irrigation purposes during the period of any claimed violation. This exemption shall not apply if the HOA is using treated water from the City's municipal water supply system for irrigation purposes. 7. Maintenance. The HOA shall allow the City or its representative contractors such access over its property, that of its members and over its common areas as is reasonably needed to construct, maintain, repair, and/or replace the Distribution System. The HOA shall coordinate and perform full- system draining and blow-out for winterization purposes, with assistance from the City provided as needed. The HOA shall test the backflow preventers every year before start-up of the Irrigation System. All maintenance and repair and replacement of any private irrigation systems feeding off the Distribution System shall be the responsibility of the HOA. It shall be the HOA's responsibility to ensure water quality is adequate for irrigation prior to system start-up each spring. In no event shall the City be responsible for turf degradation, consequential damages or property damage as a result of water quality or supply issues or otherwise by reason of its provision of or failure to provide the services offered by it under this agreement. 8. HOA turn -on, notification, and treatment responsibilities. The HOA has sole responsibility to insure the system is turned on each year and to turn the system back to reuse water from potable water in the event the system is turned off or temporarily switched over to the potable source. Any additional expenses associated with the use of potable water due to failure to switch over or otherwise operate the system in the most cost-effective manner shall be the responsibility of the HOA. The HOA acknowledges that the water provided via the distribution system is non -potable. The HOA shall comply with any health risk notification requirements and shall regularly notify existing members of the Prairie Village community and new residents moving into the community that the water serving the Common Elements is non -potable. In the event additional treatment requirements are directed by another regulatory authority or based on new findings, the following shall apply: If either party learns of new treatment requirements, it shall notify the other party of the new requirements and both parties will review possible responses to address the requirements. The agreement and annual HOA fee will be subject to amendment in the event additional costs result. 9. Equipment Failure. In the event there is a deficiency with the Distribution System which causes the system to become inoperable, the City shall e n d e a v o r t o correct the deficiency within thirty (30) days after the HOA gives written notice to the City specifying the deficiency, or as soon thereafter as reasonably possible. The HOA shall be billed based on a pro rata share for the use of treated drinking water from the City's municipal water supply system used for irrigation purposes. 10. Credits. The HOA recognizes the City's intent to use any excess volume and water quality credits created by the Distribution System as a means of meeting volume and water quality requirements for City road and other projects under Rice Creek Watershed District Page 3 stormwater management rules. Notwithstanding the foregoing, the HOA has no obligation to create any such excess credits or to operate the Distribution System in any manner other than in accordance with the requirements of this Agreement. 11. Default. In the event the HOA fails or refuses to maintain, repair and/or operate the Irrigation System as required herein, the HOA shall correct the deficiency within thirty (30) days after the City gives written notice to the HOA specifying the deficiency, or as soon as reasonably possible otherwise. If the HOA fails to timely correct the deficiency, then the City may, with ten (10) days written notice and without regard to the formalities of Minnesota Statutes Chapter 429, perform such work to maintain, repair, and/or operate the irrigation and Distribution System and assess the HOA and the properties within it for the cost of such work or bring other correction or remedies actions. 12. Extension. Except to the extent otherwise provided inthis Agreement following the initial twenty -five-year term, this Agreement will be automatically extended for successive one- year periods (subject to the "Termination" section below), on the same terms and conditions as in effect immediately prior to the then -current expiration date, unless either party gives the other notice of non -extension at least three months before the then -current expiration date. 13. Termination. If either party materially breaches any provision of this agreement and if such breach is not cured within thirty (30) days after receiving written notice thereof, the non - breaching party shall have the right to terminate this agreement thereafter, upon written notice. Notwithstanding any termination, any outstanding water supply fee shall be paid. 14. Miscellaneous. This Agreement contains the entire agreement between the City and the HOA regarding the subject matter hereof. This Agreement may be signed in any number of counterparts, each of which shall be considered an original, but which together shall constitute one and the same instrument. This Agreement may be amended only by a written instrument signed by the parties hereto. This Agreement shall run with the land. 15. Authorization. The parties represent and warrant that the undersigned are duly authorized to execute this Agreement and to bind the respective parties to the terms of this Agreement. [Signature and Acknowledgement P age Follows.] Page 4 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. CITY OF HUGO LIN LE Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) The foregoing instrument was acknowledged before me this day of 2019, by Mayor Tom Weidt and City Clerk Michele Lindau of the City of Hugo, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public Page 5 PRAIRIE VILL OMEOWNERS' ASSOCIATION By: Its:�.�-- STATE OF MINNESOTA )'s EMILY MAE WEBER ) ss. NOTARY PUBLIC - MINNESOTA COUNTY OF ) My Commission Expires Jan. 31, 2023 On this day of , 2019, before me, a Notary Public within and for said County, personally appeared (company contact), personally known, who being by me duly sworn did say that (HE/SHE) is the of Prairie Village Homeowners' Association, a Minnesota common -interest community and corporation, on behalf of the common -interest community and corporation. V� Notary Public to me Page 6 S� 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us October 8, 2019 Kyle Axtell Project Manager Rice Creek Watershed District 4325 Pheasant Ridge Dr. NE #611 Blaine, MN 55449-4539 Re: Watershed Management Plan (WMP) Review Comments Dear Mr. Axtell: Thank you for the opportunity comment on the Rice Creek Watershed District (RCWD) draft Watershed Management Plan (WMP). In reviewing the plan a few items were identified for comment. Below are comments for the RCWD to consider for their final plan update: 1. General: Appendix K in the Table of Contents references the 2016 RCWD Future Conditions Model. The City suggests revising this Appendix if the model has been updated since then. Additionally, the plan references the development of a regional stormwater management plan related to the Future Conditions Model. The City suggests adding this item to the Implementation Table (Table 4.3) and discussing how cities will be involved with this effort. 2. General: Resolution on all figures is poor and they look blurry which makes them hard to read and not significantly valuable when trying to look at more zoomed in areas. 3. Section 2.4 Climate and Precipitation: Add discussion regarding Atlas 14 rainfall events and how precipitation has changed over the years and how it will affect the watershed in the future. 4. Table 2.1 Lake Statistics: Please add what city each waterbody is located in. 5. Section 2.5.1.1 RCWD Lakes Classification System: Discuss or add a reference if located somewhere else in the report about how to guide and manage the difference types of lakes. 6. Section 2.5.1.2 Impaired Waters: The City suggests using the 2020 impaired waters list to keep the plan as up to date as possible. 7. Table 2.5 RCWD Impairments: Please add what city each impaired waterbody is in. 8. Figure 2.112017 RCWD Floodplain: The data sources for this figure indicate the models used was from 2009, 2010, and 2011. Have these models been updated since then? If so, please update the figure to reflect the latest model information. Additionally, please specify if these floodplains use the Atlas 14100-year rainfall event. 9. Table 3-1 District Issues Table: Please consider making water quality management a higher priority for the District. 10. Table 3-2 Existing District Facilities: Please add which city each facility is located in and any maintenance agreements that exist with that specific City. 11. Section 3.2.4 Flooding: Please add a discussion on Atlas 14 rainfall values and changing rainfall patterns and how that affects flooding within the District in the present and future. 12. Section 3.2.4.2. Impacts of land use changes: The City strongly encourages the District to delete this section. We would encourage the district to share information about flood prone areas, volume constrained locations, and other difficult drainage areas. The draft plan's emphasis on land use as the solution to these issues is presumptuous. The City (as the land use authority) would welcome all comments on land uses that are proposed with the City's comprehensive plan. Drainage issues are only one of a multitude of competing factors that determine proper land uses for a parcel. Until there is extensive study and conversation with municipalities about the District's desire to influence land use, we encourage,the District to eliminate any language that might sound like a predetermination to deny drainage permits due to authorized land uses. Clearly, the district can deny a drainage permit that doesn't meet district rules. This section appears pointless in its current form. 13. Section 3.2.5 Water Quality Management: Chloride and other emerging contaminants (such as E. coli) should be listed as an issue in this section. It seems these are going to become more of a concern in the future and the District should discuss how they will start handling these. 14. Table 3-3 RCWD Excess Nutrient TMDLs: Please add what city each waterbody is located in. 15. Section 3.2.5.5 Surface Water Monitoring: Discuss in greater detail what the revisions to the chloride management efforts will be in terms of monitoring and management. This could possibly be added to the Implementation Table to mark as a higher priority for the District. 16. Section 3.2.5.6 Thank you for recognizing the benefits of stormwater re -use to the regional drainage network. We appreciate the partnership with RCWD to build some of these systems. The City has multiple additional stormwater re -use retrofit projects it would like to build. Increased funding for these projects from partners such as RCWD will accelerate construction of these projects. 17. Section 3.2.6.2. Funding Distribution: The first factor listed for prioritizing funding is... location. The plan also states that decisions need to be made by geographic needs. Some clarity is needed here to explain how decisions are made to prioritize the needs of one location over another. We would encourage the District to incorporate some form of geographic equity within the plan to ensure that all portions of the region benefit from district projects in an equitable way. 18. Section 3.2.8.3. Permitting and Enforcement: The final policy listed in this section enables cities to assume responsibility to administer district rules. This program as administered by the City of Hugo is efficient. It streamlines the approval process, reduces redundancy, saves time, reduces development costs, promotes business activity within the city, and should also result in significant cost savings to the RCWD. The District should consider passing along a portion of these savings to the participating municipalities. 19. Section 3.2.9.2: Communication and outreach. The final "policy" in this section appears to be a statement. It is not a policy, and is out context. It is also opposed to the general theme of this section which focuses on sharing, openness, and transparency. 20. Table 4-1 Annual Budget: Suggest including funding to assist in City BMP maintenance projects. This could be related to water quality implementation prioritization. 21. Section 4.2.2 Modeling and Planning Program: Comprehensive Stormwater Management Plans can also allow for regional volume reduction projects (stormwater reuse) that generate volume reduction credits. If not in this section, some discussion and policy language should be added to talk about this opportunity and any additional work that will be completed by the district. Additional language regarding implementation of this credit system and how it works is encouraged. 22. Section 4.2.5 Water Quality Grant Program: Chloride and other emerging contaminants should be mentioned. 23. Section 4.2.13. Permit Review, Inspection and Coordination: The estimated cost of this program ($900,000 to $1,250,000) is significant. This cost would undoubtedly be even higher if this District performed this service within the City of Hugo. For the most part, the City of Hugo doesn't use this service, and therefore benefits very little from it, however, the City's taxpayers still pay for it. We encourage the District to evaluate the cost recovery methods for implementation of this expensive program. The District should also evaluate how to expand the successful Hugo model to other cities, further reducing costs. It may be beneficial to apply the philosophy the District uses for projects to programs. When the District implements projects, it uses ad valorem revenue for projects when benefits are shared District -wide. When benefits accrue locally, the cost is borne locally. 24. Table 4-3 Implementation Table: Item 14 list cities as partners in maintaining District facilities. Provide additional detail on how cities are to be partners in maintaining District owned facilities. 25. Table 4-3 Implementation Table Items 71-87: Please list which Cities each of the projects is located in and to what aspect the cities will be involved in the project. 26. Appendix H List of City Projects: Projects listed in Hugo's Implementation Table from the WRMP are missing from this list. These projects include Hardwood Creek Lateral Channel Treatment Basins (#57 from Hugo WRMP table) and Hardwood Creek Streambank Stabilization (#54-57). Please provide clarification on why these projects were not included in Appendix H. Thank you for your cooperation. Your time and effort in gathering our comments and adjusting your final plan accordingly is appreciated. If you have any questions or need more information, please feel free to contact me at riuba@ci.hugo.mn.us or (651) 762-6304. Sincerely, Racheliuba Community Development Director CC: Honorable Mayor and Council Bryan Bear, City Administrator Mark Erichson, City Engineer 00RCW0 001", 4��'RICE CREEK WATERSHED DISTRICT Rice Creek Watershed District Anoka -Washington Judicial Ditch 3 Repair Report Public Information Meeting The Rice Creek Watershed District (RCWD) will be holding an informational meeting Tuesday October 8, 2019 at 6:30 p.m. in the Hugo City Council Chambers 14669 Fitzgerald Ave. N., Hugo, Minnesota. Information will be presented regarding the Anoka -Washington Judicial Ditch 3 (AWJD 3) repair project, including anticipated project work limits and site conditions during construction. Maps of the estimated project work limits have been mailed to each landowner along the ditch. Comments can be directed by email to Ashlee Ricci at: aricci@ricecreek.org, phone: 763-398-3082 or mail at the District office: 4325 Pheasant Ridge Dr. NE, Suite 611, Blaine, MN 55449. 4325 Pheasant Ridge Drive NE #611 1 Blaine, MN 55449 1 T: 763-398-3070 1 F: 763-398-3088 1 www.ricecreek.org BOARD OF Michael J. Bradley Barbara A. Haake Patricia L. Preiner Steven P. Wagamon John J. Waller MANAGERS Ramsey County Ramsey County Anoka County Anoka County Washington County Press Publications ' OPEN HOUSE.' Wednesday, October 9th @ 4pm - bpm 4779 Bloom Ave, White Bear Lake Join us for our open house at Press Publications. Come visit the office and see our renovations! More than 90% of all construction and services were locally sourced. Please help us thank our local vendors, contractors and talent that helped us out after the roof collapse. � lakeridge AW91T electric SQA 0 TIM OE I CO NorthSt%- Door Service Com an C9ml� TownNews CONSTRUCTION p y KITCHENS FOOD • REFRESHMENTS • GIVEAWAYS ENTER TO WIN PRIZES! JUST BRING THIS TICKET! — — — — — — — — — — — — — — — — — — — — — — — — Business Name: Address: Phone: Contact: Email: 1 . Are you a subscriber? YES WHY NOT? 2. Do you currently advertise in the Press? YES NO 3. What do you hope to see in future editions of the paper? 4779 Bloom Ave., White Bear Lake, MN 55110 1 (651) 407-1200 1 presspubs.com C P4Pft% Washington County Lowdown I The Citizen I North Oaks News White Bear Press I Vadnais Heights Press I Quad Community Press I Shoreview Press Publications 4779 Bloom Ave., White Bear Lake, MN 55110 1 (651) 407-1200 1 presspubs.com TO: City/Township Clerks: Grant Oak Park Heights May Township Hugo Stillwater Stillwater Township Lake Elmo Baytown Township The term of office for Anne Maule Miller, Stillwater and Craig Leiser, Stillwater, on the Brown's Creek Watershed District will expire on October 21, 2019. State statute provides that the County Board will select watershed district managers from lists of nominees submitted by the municipalities that are wholly or partially in the watershed district. The list must contain at least three nominees for each manager's position to be filled. The list must be submitted to the County at least 60 days prior to the expiration of the term of office of a manager. If no list is submitted or if the list is not received 60 days prior to the manager's term of office expiring, the County Board will then proceed to appoint a manager through its open appointment process. In either event, the County Board shall make its appointment 30 days prior to the term expiration. If you wish to submit a list of nominees for consideration or wish the incumbent to be considered for reappointment, your joint or separate list should be sent to me prior to November 26, 2019. A copy of the County's watershed application form is enclosed. Please duplicate it as necessary. I've also attached information on the duties involved in serving on a watershed district board of managers. Thank you for your assistance in filling these important watershed positions. Sincerely, i Alyssa Soderlund Office of Administration (651)430-6015 Washington Count ,4 pmtlolace to /W, uvo -,e oV p1q... tocla� ad ta, ow^ow, CC: County Board of Commissioners Molly O'Rourke, County Administrator Craig Leiser, President, Brown's Creek Watershed District Karen Kill, Administrator, Brown's Creek Watershed District Stephanie Souter, Public Health Program Supervisor, Public Health & Environment Maureen Hoffman, Planner II, Public Health & Environment Washington County September 27, 2019 TO: City Clerks of Office of Administration Molly F. O'Rourke, County Administrator Kevin Corbid, Deputy Administrator Grant May Township Hugo Scandia Marine on St. Croix Stillwater Township The terms of office for Dave DeVault, Stillwater, and Thomas Polasik, Stillwater, with the Carnelian -Marine -St. Croix Watershed District, expired on September 11, 2019. State statute provides that the County Board will select watershed district managers from lists of nominees submitted by the municipalities that are wholly or partially in the watershed district. The list must contain at least three nominees for each manager's position to be filled. The list must be submitted to the County at least 60 days prior to the expiration of the term of office of a manager. If no list is submitted or if the list is not received 60 days prior to the manager's term of office expiring, the County Board will then proceed to appoint a manager through its open appointment process. In either event, the County Board shall make its appointment 30 days prior to the term expiration. If you wish to submit a list of nominees for consideration or wish the incumbent to be considered for reappointment, your joint or separate list should be sent to me prior to November 27, 2019. The county's advisory board application form is attached. Please duplicate it as necessary. Thank you for your assistance in filling this important watershed position. Sincerely, Alyssa Soderlund Administrative Assistant 14949 62nd Street North Stillwater, MN 55082 Cc: County Board of Commissioners Molly O'Rourke, County Administrator Stephanie Souter, Public Health Program Supervisor, Public Health & Environment Maureen Hoffinan, Planner II, Public Health & Environment, Mikael Isensee, Administrator, Carnelian -Marine -St. Croix Watershed District Government Center • 14949 62nd Street North • P. O. Box 6 • Stillwater, MN 55082-0006 Telephone: 651-430-6001 • Fax: 651-430-6017 • TTY: 651-430-6246 www.co.washington.mn.us Washington County is an equal opportunity organization and employer October 2019 October 2019 November 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 29 30 Oct 1 2 3 4 5 8:30am Natl Mfg Day (Wilson Tool) 10:00am Bus Tour 11:OOam Fire Dept Open House (Fire Hall) 6 7 8 9 10 11 12 7:OOpm City Council Meeting 6:30pm JD3 Info Meeting (Council Chambers) 4:OOpm Press Publicatio Open House (4779 Bloom Ave WBL m B ZA 8:OOam Fall Cleanup (P Bldg) 7:OOpm Planning Commission 13 14 15 5:OOpm EDA Meets 16 7:OOpm Parks 17 18 19 20 21 22 23 24 25 26 7:OOpm City Counci Meeting S:OOpm Burger Night (Hugo Legion) 6:30pm BOZA 7:OOpm Planning Commission 27 28 29 30 31 Nov 1 2 Meetings in Green are scheduled or posted meetings. 1 10/3/2019 1:04 PM November 2019 December 2019 November 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Sa 1 2 1 2 3 4 5 6 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 27 28 29 30 31 Nov 1 2 3 4 5 6 7 8 9 7:00pm City Council Meeting 10 11 12 13 14 15 16 Veterans Da 5:00pm Legislative Reception (Tria) 17 18 (5:00pmEDA Meets 20 21 22 23 7:00pm City Counci Meeting 7:00pm Parks 6:30pm BOZA L 7:00pm Planning Commission 24 25 26 27 28 29 30 5:00pm Burger Night (Hugo Legion) Thanks ivin Meetings in Green are scheduled or posted meetings. 2 10/3/2019 1:04 PM