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HomeMy WebLinkAbout2019.09.16 CC Minutes cFrtir C:)F Minutes HUGO CITY COUNCIL MEETING EST 1906 HUGO CITY HALL MONDAY, SEPTEMBER 16, 2019 - 7 P.M. 14669 FitzguerMd ften uu INorth• Hugo,MN 55038 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Community Development Director Rachel Juba, Community Development Assistant Emily Weber, City Clerk Michele Lindau Moment of Silence for Joe Weidt Mayor Weidt called for a moment of silence in remembrance of his brother Joe who passed away unexpectedly on September 12, 2019. Joe was 57 years old. Minutes from the September 3, 2019, City Council Meeting Miron made motion, Klein seconded, to approve the minutes from the City Council meeting held on September 3, 2019, as presented. All Ayes. Motion carried. Minutes from the September 5, 2019, Midyear Budget Workshop Klein made motion, Miron seconded, to approve the minutes from the Midyear Budget Workshop held on September 5, 2019, as presented. All Aye. Motion carried. Minutes from the September 7, 2019, Breakfast on the Farm Petryk made motion, Klein seconded, to approve the minutes from the Breakfast on the Farm event held on September 7, 2019, as presented. All Ayes. Motion carried. Minutes from the September 10, 2019, HBA Networking Breakfast Klein made motion, Miron seconded, to approve the minutes from the Hugo Area Business Association Networking Breakfast held on September 10, 2019, as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 16,2019 Page 2 of 7 Approval of Agenda Weidt made motion, Mixon seconded, to approve the agenda as amended by adding National Manufacturing Day at Wilson Tool on October 4, 2019. All Ayes. Motion carried. Approval of the Consent Agenda Mixon made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for City Clerk Michele Lindau 3. Approve Annual Performance Review for Public Works Worker Paul Christianson 4. Approve Annual Performance Review for Amber Lozier as Finance and Public Works Administrative Assistant 5. Approve Resolution Approving Preliminary Tax Levy for 2020 6. Approve Quote from Excel AV Group for Upgrades in Council Chambers and Oneka Room 7. Approve Special Event Permit for Haunted Trail Events During October 8. Approve Resolution for No Parking on CSAH 7 9. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Waters Edge 5th Addition 10. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition 11. Approve Pay Voucher No. 5 for Water Tower No. 4 Improvement Project 12. Approve Pay Voucher No. 3 for 130'h Street Improvement Project 13. Approve Resolution Approving Site Plan and Variance for Gopher State Storage All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk on January 1, 2008. Michele was originally hired by the City as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Hugo City Council Meeting Minutes for September 16,2019 Page 3 of 7 Approve Annual Performance Review for Public Works Worker Paul Christianson Paul Christianson was hired as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Approve Annual Performance Review for Finance and Public Works Administrative Assistant Amber Lozier Amber Lozier was hired as the Finance and Public Works Administrative Assistant on October 8, 2018. Amber Lozier had worked for the City as a temporary scanning technician since February, 2015, helping to scan documents for the Laserfiche project. Adoption of the Consent Agenda approved the Annual Performance Review for Amber Lozier. Approve Resolution Approving Preliminary Tax Levy for 2020 At its September 5, 2019, Midyear Budget Workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to-date as well as projections for the 2020 fiscal year. It was the consensus of the Council that the 2020 preliminary tax levy include additional funds, over and above the levy needed to keep a flat tax rate, for the potential issuance of bonds to finance improvements to Lions Park. The total proposed 2020 property tax levy of$8,313,784 will push the urban tax rate to 39.221% of tax capacity while the rural tax rate will increase to 35.329% of tax capacity. The Finance Director believed this levy was sufficient to fund the operating and capital budgets in 2020 and met the objectives of the City Council. He recommended Council approve the Resolution Approving the Preliminary Tax Levy Payable in 2020. Adoption of the Consent Agenda approved RESOLUTION 2019-36 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2020. Approve Quote from Excel AV Group for Upgrades in Council Chambers and Oneka Room Staff had solicited quotes for AV upgrades in the Council Chambers and the Oneka Room. Upgrades to the Council Chambers would include replacing the screens and projectors with monitors, adding a monitor for the podium presenter, upgrading the document camera, and upgrading the video inputs and switchers. Upgrades in the Oneka Room would include a motorized dropdown screen, ceiling mounted projector, and a switcher to accommodate various inputs to the system. Three quotes were received ranging from $75,605 to $48,865. The Finance Department confirmed there are sufficient funds in the budget to cover these projects. Adoption of the Consent Agenda approved the low quote from Excel AV Group in the amount of$48,865. Approve Special Event Permit for Haunted Trail Events During October Kenneth Short, 5115 Sherwood Dr. S., Motley, MN, had applied for a Special Event Permit to hold a haunted trail walk to be known as "Hellwoods"to take place on the Woodloch Stable (Ramberg)property, 5676 170'h Street North, and on approximately 35 acres of the Macalus Hugo City Council Meeting Minutes for September 16,2019 Page 4 of 7 property adjacent to the activity area on the Ramberg site. A Special Event Permit was required because there are expected to be 2,500 attendees over the month of October, there will be amplified sound, and it will extend after dark. This would be the third year this event was held, and there were no known problems in the past. Adoption of the Consent Agenda approved the Special Event permit for the haunted trail to be known as "Hellwoods" subject to conditions in the staff memo. Approve Resolution for No Parking on CSAH 7 In response to a resident's inquiry, staff examined the parking situation along CSAH 7 on the south side of Sunset Lake between Ingersoll Avenue and slightly south of 125 h Street. The curve in the road and existing shoulder width makes it difficult for people to park along the road safely. Public Works Director Scott Anderson had spoken to the County Traffic Engineer who agreed, and he asked the City to pass a no parking resolution and make a request to the County to install the signs. Adoption of the Consent Agenda approved RESOLUTION 2019-37 REQUESTING WASHINGTON COUNTY RESTRICT PARKING ALONG COUNTY ROAD 7 FROM INGERSOLL AVENUE TO APPROXIMATELY 730 FEET SOUTHWEST OF 125TH STREET. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Waters Edge 5th Addition OP3 Prairie Village, LLC, had requested the City release their letter of credit for the Water's Edge 5 h Addition Development. City staff had inspected the work and found it acceptable. Adoption of the Consent Agenda approved the release of the letter of credit being held for the constructed improvements in the Water's Edge 5 h Addition Development. Approve Release of the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition OP3 Prairie Village, LLC, had requested the City release their letter of credit for the Prairie Village 41h Addition Development. City staff had inspected the work and found it acceptable. Adoption of the Consent Agenda approved the release of the letter of credit being held for the constructed improvements in the Prairie Village 41h Development. Approve Pay Voucher No. 5 for Water Tower No. 4 Improvement Proiect CB&I had submitted Pay Voucher No. 5 for work done on the Water Tower No. 4 improvement project. Staff found it acceptable for work certified through August 23, 2019. Adoption of the Consent Agenda approved payment of Voucher No. 5 in the amount of$402,779.28. Approve Pay Voucher No. 3 for 130th Street Improvement Project Dresel Contracting, Inc., had submitted Pay Voucher No. 3 for work done on the 130'h Street improvement project. Staff found it acceptable for work certified through August 31, 2019. Hugo City Council Meeting Minutes for September 16,2019 Page 5 of 7 Adoption of the Consent Agenda approved payment of Voucher No. 3 to Dresel Contracting, Inc., in the amount of$461,695.85. Approve Resolution Approving Site Plan and Variance for Gopher State Storage Minnesota Built Hugo Minnesota, LLC, had requested approval of a site plan to construct a building with a footprint of approximately 16,600 square feet for a three-story climate controlled storage facility. The applicant had also requested approval of a variance from the front yard setback requirements to construct the building 0 feet from the roadway easement on the west side of the property, where 30 feet was required by ordinance. The Planning Commission considered the request on Thursday, September 12, 2019, and unanimously recommended Council approve the request. Approval of the Consent Agenda approved RESOLUTION 2019-38 APPROVING A SITE PLAN FOR A STORAGE FACILITY ON PROPERTY LOCATED AT 5560 152ND STREET NORTH and RESOLUTION 2019-39 APPROVING A VARIANCE FROM THE FRONT YARD SETBACK REQUIREMENTS IN THE GENERAL INDUSTRIAL (I-3) ZONING DISTRICT FOR MINNESOTA BUILT HUGO MINNESOTA, LLC, ON THE PROPERTY LOCATED AT 5560 152nd STREET NORTH. Metropolitan Council Water Efficiency Grant Application Community Development Assistant Emily Weber explained the Metropolitan Council was implementing a Water Efficiency Grant Program for municipalities looking to run their own grant or rebate programs. The Met Council would provide 75% of the program cost and the City would provide the remaining 25%. Grants would be made available in amounts ranging from $2,000 to $50,000 with the goal to support changes to improve water use efficiency. Emily provided background on a previous grant the City received through the Clean Water Fund in 2015. With those grant funds the City offered rebates to residents who purchased water saving products to replace inefficient ones. She explained that with this Water Efficiency Grant, the City could purchase 350 smart irrigation controllers at a discounted rate and offer them to residents for $30 to replace their current controllers. If 350 residents replaced their controllers, three million gallons of water could be saved annually. She proposed to request a grant in the amount of$48,750 with the understanding Hugo would be responsible to provide the local match of$16,250. Through the program, the City could get back $10,500 of the investment. Emily requested Council approval to submit the Water Efficiency Grant application to the Metropolitan Council. Council asked about installation, how it worked, who can purchase them, and how it would be promoted. Emily responded that it takes 15 to 30 minutes to install, and it works by taking into consideration the forecast and types of soil. They can only be purchased by Hugo residents and homeowner associations as replacement to their current irrigation meters. The City would promote it through the City newsletter, social media, The Citizen, and utility bill inserts. Weidt made motion, seconded by Klein, to direct staff to submit the Water Efficiency Grant Program application to the Metropolitan Council. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 16,2019 Page 6 of 7 Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The YRN received a Certificate of Appreciation from the Air Force for participating in an event for the 133rd Air Wing. Food was donated by Spencer Grundhofer, and 125 people were served. Xcel had a workday for a military family that the YRN connected them with. The American Legion donated $200 to the YRN. Meat raffles will begin at Sal's on October 5 h. The Oakdale Fleet Farm and Fridley Senior Assisted Living were collecting items for care packages. The YRN was able to provide emergency financial help for an air force pilot, and they helped an active military member with travel expenses to visit their six-month old son in the hospital. Volunteers were going to a deployment ceremony on Saturday. Mueller Memorial was the next Burger Night sponsor. Pheasant Forever will be holding a youth pheasant hunt at Wild Wings, the same day the Fry Group will be sponsoring Rib Fest. A Welcome Home event will be held in St. Cloud on Sunday, and there are 30 soldiers attending. National Manufacturing Day at Wilson Tool on Friday, October 4, 2019 Miron added this to the agenda to schedule a meeting for Friday, October 4, 2019, from 8:30 a.m. to 2:30 p.m. at Wilson Tool to celebrate National Manufacturing Day. Wilson Tool is located at 12912 Farnham Avenue North. Petryk made motion, Klein seconded, to schedule a meeting to attend National Manufacturing Day at Wilson Tool on Friday, October 4, 2019. All Ayes. Motion carried. Burger Night Tuesday, September 24, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend Burger Night on Tuesday, September 24, 2019, at 5 p.m. at the Hugo American Legion. The Department of Defense will be presenting Hugo with the Seven Seals Award. Movie Night Friday, September 27, 2019 City Administrator Bryan Bear informed Council Outdoor Movie Night will be held on Friday September 27, 2109, at the Hanifl Fields. The movie showing will be "Aladdin". The Emergency Vehicle Show will be at 6:30 p.m. and the movie will begin at 7:30 p.m. Klein made motion, Haas seconded, to schedule a meeting to attend Outdoor Movie Night on September 27, 2019. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 16,2019 Page 7 of 7 Rib Fest Yellow Ribbon Fundraiser on Saturday, September 28, 2019 City Administrator Bryan Bear informed Council the Fry Group will be hosting Rib Fest on Saturday, September 28, 2019, at Lions Park from noon—2 p.m. Miron made motion, Haas seconded, to schedule a meeting to attend the Rib Fest Yellow Ribbon Fundraiser on Saturday, September 28, 2019. All Ayes. Motion carried. Bus Tour October Saturday, October 5, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Citywide Bus Tour on Saturday, October 5, 2019, leaving the Rice Lake Centre promptly at 10 a.m. Tours of the Public Works building will be available at 9:30 a.m. Fire Department Open House Saturday, October 5, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Fire Department Open House on Saturday, October 5, 2019, from 11 a.m. to 3 p.m. Schedule Holiday Party for Thursday, December 12, 2019 Annually, the City holds a holiday party in appreciation of commissioners, board members, and City staff. City Administrator Bryan Bear recommended Council schedule the 2019 Holiday Party for Thursday, December 12, 2019, at the Hugo American Legion beginning with social hour at 5:30 p.m. followed by dinner at 6:30 p.m. Klein made motion, Petryk seconded, to schedule the holiday party for Thursday, December 12, 2019, at the Hugo American Legion. All Ayes. Motion carried. Adiournment Klein made motion, Haas seconded, to adjourn at 7:33 p.m. Respectfully submitted, 4 Michele Lindau, City Clerk