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HomeMy WebLinkAbout2019.10.21 CC Minutes cFrtir C:)F Minutes HUGO CITY COUNCIL MEETING EST 1906 HUGO CITY HALL MONDAY, OCTOBER 21, 2019 - 7 P.M. 14669 FitzguerMd ften uu INorth• Hugo,MN 55038 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau October 4, 2019, National Manufacturing Day at Wilson Tool Miron made motion, Klein seconded, to approve the minutes for the National Manufacturing Day events at Wilson Tool on October 4, 2019, as presented. All Ayes. Motion carried. October 5, 2019, Citywide Bus Tour Klein made motion, Miron seconded, to approve the minutes for the Citywide Bus Tour held on October 5, 2019, as presented. All Ayes. Motion carried. October 5, 2019, Fire Department Open House Klein made motion, Petryk seconded, to approve the minutes for the Fire Department Open House held on October 5, 2019, as presented. All Ayes. Motion carried. October 7, 2019, City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the regular City Council meeting held on October 7, 2019, as presented. All Ayes. Motion carried. October 8, 2019, JD3 Repair Proiect Informational Meeting Klein made motion, Petryk seconded, to approve the minutes for the Informational Meeting on the JD3 Repair Project held on October 8, 2019, as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 21,2019 Page 2 of 6 October 9, 2019, Press Publications Open House Mixon made motion, Klein seconded, to approve the minutes for the Press Publications Open House held on October 9, 2019, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Donation by The Fry Group to the Hugo Yellow Ribbon Network A free BBQ Cookout and Fundraiser was held in Lions Park on September 28, 2019, sponsored by the Dave and Monica Fry. The Fry Group presented money to the Hugo Yellow Ribbon Network that was collected in donations at the event. Approval of the Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Finance Coordinator Anna Wobse 3. Approve Resolution Declaring Polling Place Locations for 2020 4. Approve Pay Voucher No. 4 to Dresel Contracting for 130'h Street Improvement Project 5. Approve Pay Voucher No. 6 to CB&I, LLC, for Water Tower No. 4 6. Approve Resolutions Approving Site Plan and PUD Amendment for Heartland Credit Union All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Finance Coordinator Anna Wobse Anna Wobse was hired as the City's Accounting Clerk on October 27, 2008, and has worked under the direction of Finance Director Ron Otkin in accounts payable and payroll functions. At its March 19, 2018, meeting, Council approved Anna as the new Finance Coordinator. Adoption of the Consent Agenda approved the annual performance review for Finance Coordinator Anna Wobse. Hugo City Council Meeting Minutes for October 21,2019 Page 3 of 6 Approve Resolution Declaring Polling Place Locations for 2020 State Statute requires municipalities to designate precinct polling places for all elections for the year by December 3 1" of the prior year. Adoption of the Consent Agenda approved RESOLUTION 2019-42 DESIGNATING PRECINCT POLLING LOCATIONS FOR THE 2018 ELECTIONS IN THE CITY OF HUGO. Approve Pay Voucher No. 4 to Dresel Contracting for 130th Street Improvement Project The City had received Pay Voucher No. 4 from Dresel Contracting for work done on the 130'h Street Improvement Project. Staff had reviewed the pay request and found it acceptable for work certified through September 30, 2019. Adoption of the Consent Agenda approved payment in the amount of$36,000.17 to Dressel Contracting for the 130'h Street Improvement Project Approve Pay Voucher No. 6 to CB&I, LLC, for Water Tower No. 4 The City had received Pay Voucher No. 6 from CB&I, LLC, for work on the Water Tower No.4 project. Staff had reviewed the pay request and found it acceptable for work certified through September 30, 2019. Adoption of the Consent Agenda approved payment in the amount of $226,852.70 to CB&I, LLC, for the Water Tower No. 4 project. Approve Resolutions Approving Site Plan and PUD Amendment for Heartland Credit Union LaMacchia Group, on behalf of Heartland Credit Union, had requested site plan approval and a PUD amendment for a 2,470 square foot retail bank branch building. The property is located on the corner of Victor Hugo Boulevard North and Frenchman Road and is within the Victor Gardens North Village development. At the October 10, 2019, Planning Commission meeting, the Planning Commission recommended approval of the site plan and PUD amendment to the City Council, subject to the conditions listed in the resolution. Adoption of the Consent Agenda approved RESOLUTION 2019-43 APPROVING A SITE PLAN AND PUD AMENDMENT FOR LAMACCHIA GROUP FOR A HEARTLAND CREDIT UNION BANK ON THE PROPERTY LOCATED NORTH OF FRENCHMAN ROAD/CSAH 8 AND EAST OF VICTOR HUGO BOULEVARD NORTH. Update on Carnelian-Marine-St. Croix Watershed District City Administrator Bryan Bear had attended the meeting on Wednesday, October 9, 2109, held by the Carnelian-Marine-St. Croix Watershed District to present their proposed 2020 fiscal year budget and levy for the district, which was said to have increased significantly. As directed by Council at their October 7 h meeting, Bear invited the CMSCWD Administrator Mike Isensee to attend a Council meeting to present information and answer questions. Insensee was in attendance with Board Managers Wade Johnson, President, and Kristin Tuenge, Treasurer. There were currently two vacant positions on the board. Isensee provided background on the watershed district and their ten year management plan that focused on water quality projects (60% of their budget) and water quality protection and improvements. He stated that the district had been very successful in securing large grants and needed an $180,000 levy increases Hugo City Council Meeting Minutes for October 21,2019 Page 4 of 6 to meet the matches for their grant dollars. He provided information on the proposed projects and stated that even with the proposed increase, the CMSCWD is still the lowest levied district in Washington County. He talked about how the levy had maintained a conservative budget over the years, but now there are upcoming grant funds available that need to be matched. The proposed 2020 budget is $1,296,088, and subtracting $466,900 in grants, the proposed levy would be $770,000, an $180,000 increase. There was discussion on how the CMSCWD could spread out projects over time to avoid huge levy increases. Insensee stated their goal was to improve their success with grants;partnerships and external funding sources will be the way to keep them moving forward. The Council encouraged transparency credited them for what they are doing. CSAH 8 Trail Improvements & Stormwater Reuse City Engineer Mark Erichson explained how the CSAH 8 Stormwater Reuse Project is related to the City's goal to reduce the use of potable drinking water drawn from the aquifer for irrigation purposes. This project would irrigate approximately six acres of the median and boulevard for the length of the County road from Elmcrest to Highway 61. It was estimated to utilize approximately 4-million gallons of stormwater annually for irrigation. In 2017, the City had received a $60,000 grant from the Rice Creek Watershed District as part of their Urban Stormwater Remediation Cost-Share Program that needed to be used by 2019. Erichson stated that the district would likely provide an extension. The City was recently notified they received $50,000 as part of a Metropolitan Council Stormwater Grant. The total anticipated project cost was $545,000 with a total of$110,000 secured in grants to offset the City share of the costs. The unfunded amount was $435,000. This project did not have a reimbursement component as other projects do. Erichson stated he had discussions with the finance director who indicated there would be enough money in the stormwater fund, but it would limit the ability to do stormwater pond maintenance. Erichson said they were still looking for grant opportunities and can bring back to Council more details of the stormwater fund in relation to this project. Council questioned what Lino Lakes was doing on their end of the county road, whether the Washington County could contribute to the project, and if this project could be connected to future projects. Staff responded that there was not much landscaping in the Lino Lakes portion of the boulevard. Washington County could be asked to help with the project, but it's not their obligation to do the landscaping. Also, there was a sizing component to connecting to other developments, but it could be evaluated moving forward. There was a consensus to move forward with asking the Rice Creek Watershed for an extension of the Urban Stormwater Remediation Cost-Share Program Grant. Road Capital Improvement Plan and 2020 Proiect Selection City Engineer Mark Erichson presented information on the proposed 2020-2025 Capital Improvement Plan. He explained the staff had evaluated City streets by conducting pavement condition ratings and road tours to prioritize improvement projects. The Capital Improvement Plan (CIP)provided a schedule for the various roadway improvements that are necessary to maintain the City streets in an effective and efficient manner. Erichson highlighted the proposed areas and described what each project would be and the costs based on type of improvements anticipated with the projects. Erichson stated he had met with the City's finance director and Hugo City Council Meeting Minutes for October 21,2019 Page 5 of 6 there would be funding to do these projects without bonding. Erichson talked about the reclamation of Goodview Avenue as the improvement project identified to be completed in 2020. If this was approved by Council, a public information meeting would be held in November, 2019, and construction would begin in spring, 2020. Miron made motion, Klein seconded, to approve RESOLUTION 2019-44 APPROVING THE 2020 —2025 CAPITAL IMPROVEMENT PLAN. All Ayes. Motion carried. Klein made motion, Petryk seconded, to approve RESOLUTION 2019 -45 ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2020 GOODVIEW AVENUE STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Approve Advertisement for Quotes for JD 2 Minor Maintenance Proiect City Engineer Mark Erichson explained that the City has an agreement with the Rice Creek Watershed District(RCWD)pertaining to the maintenance of Judicial Ditch 2. Every year the District dedicates $40,000 to Hugo for maintaining the ditch, keeping it free of obstructions and operating as originally intended. Hugo had periodically performed maintenance, but no significant projects had been completed recently. The City has approximately $150,000 available to perform maintenance, and if the project proceeds into 2020, an additional $40,000 would be available. The RCWD had indicated it might have some annual maintenance funds available as well. Plans and specifications had been completed for the entire section of ditch Hugo has yet to maintain, which is from 3/4 mile east of Harrow Avenue to TH 61 then southeast to 165 h Street. The project specifications are set up to limit the contractor to available funds, yet maximize how much the City can complete with this contract. Erichson stated doing a larger project was a more cost effective approach. Miron made motion, Klein seconded, to approve RESOLUTION 2019-46 APPROVING PLANS AND SPECIFICATIONS AND ORDERING QUOTE REQUEST FOR THE 2019 JUDICIAL DITCH 2 MAINTENANCE PROJECT. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The next Burger Night will be sponsored by the Highway Federal Credit Union. Haas shared photos including one of a letter from Health Partners stating Jeff Loeks received a grant of$1,000 to donate to any charity, and the Loeks chose the Hugo YRN. The YRN received a thank you from the 133rd Airwing for care packages from the Lutheran Bible Camp. Fleetfarm is donating a pallet of care packages and 3M is donating more command hooks. The YRN is receiving many requests for snowplowing and meals. Schedule Workshop to Discuss Possible Public Works Facility Expansion Consistent with the Council's goals and authorized by the Council, staff had been working with Hugo City Council Meeting Minutes for October 21,2019 Page 6 of 6 Oertel Architects, Ltd. on a space needs study for the Public Works Department. City Administrator Bryan Bear requested the City Council schedule a workshop with Architect Jeff Oertel who will report the findings of the space need study and present options for an expansion of the current building. Petryk made motion, Kelan seconded, to schedule a workshop for Tuesday, November 12 at 5:00 p.m. at the Rice Lake Centre. All Ayes. Motion carried. Adiournment Klein made motion, Petryk seconded, to adjourn at 8:13 p.m. All Ayes. Motion carried. Respectfully submitted, 4� . 4�j . Michele Lindau, City Clerk