HomeMy WebLinkAbout2019.11.18 CC PacketEST. 1906
00
14669 Fitzgerald Avenue North • Hugo. MN 55038
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, NOVEMBER 18, 2019 — 7 P.M.
1. November 4, 2019 City Council Meeting
2. November 13, 2019 Legislative Reception
3. November 14, 2019 White Bear Area Chamber of Commerce Legislative Reception
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Donation to the Yellow Ribbon Network — Jeff Loeks
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Official Chuck Preisler
3. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek
Trail Association
4. Approve Donation from the Hugo American Legion to the Hugo Fire Department
5. Approve Promotion of Baily Lund to Regular Firefighter
6. Approve Pay Request No. 5 for 130''' Street Improvement Project
7. Approved Revisions to the JPA with Lino Lakes
8. Approve Scope of Services from Oertel Architects for Public Works Study, Part 2
9. Approve Deeds for Property Donation from Rich Kettler
H. AWARD OF CONTRACT
1. Judicial Ditch 2 Maintenance Project
I. UNFINISHED BUSINESS
1. None Scheduled
J. NEW BUSINESS
1. Approve Resolutions Adopting the 2040 Comprehensive Plan
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Update
M. ADMINISTRATIVE PRESENTATIONS
1. Goodview Avenue Neighborhood Meeting on Wednesday, November 20, 2019
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, NOVEMBER 18, 2019
D.1 November 4, 2019 City Council Meeting
D.2 November 13, 2019 Legislative Reception
D.3 November 14, 2019 White Bear Area Chamber of Commerce Legislative Reception
Staff recommends Council approve the above minutes as presented.
F.2 Donation to the Yellow Ribbon Network — Jeff Loeks
Jeff Locks will be in attendance to present a donation to the Hugo Yellow Ribbon Network.
GA Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Building Official Chuck Preisler
Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29,
2004 and was promoted to Building Official in April 2010. Staff recommends Council approve
the annual performance review for Building Official Chuck Preisler.
G.3 Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek
Trail Association
The Hugo Snowmobile Club and the Rice Creek Trail Association have submitted their
respective Snowmobile Trail Applications for the 2019-2020 snow season. Staff recommends
Council approve the Snowmobile Trail Applications for the Hugo Snowmobile Club and the
Rice Creek Trail Association.
GA Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion would like to donate $300 to the Hugo Fire Department for training
and equipment. Donations to the Fire Department must be approved by the City Council. Staff
recommends Council approve the $300 donation to the Fire Department from the Hugo Legion.
G.5 Approve Promotion of Baily Lund to Regular Firefighter
At its December 4, 2017, meeting, the Council approved the hiring of Baily Lund as a
probationary firefighter. Baily has completed all of the necessary requirements to be promoted
to regular firefighter. Staff recommends Council approve the promotion of Baily Lund to regular
firefighter status effective December 1, 2019.
G.6 Approve Pay Request No. 5 for 130th Street Improvement Proiect
The City has received Pay Voucher No. 5 from Dresel Contracting for work done on the 130tn
Street Improvement Project. Staff has reviewed the pay request and finds it acceptable for the
work certified through October 31, 2019. Staff recommends Council approve payment in the
amount of $559,738.16 to Dresel Contracting.
G.7 Approved Revisions to the JPA with Lino Lakes
The City of Hugo has a Joint Powers Agreement for the proposed improvements to Elmcrest
Avenue and Cedar Street as Lino Lakes and Hugo have agreed that both communities benefit
from a joint project. The project was bid this fall, however the bid prices exceeded estimates and
staff recommended re -bidding in early 2020 in hopes of receiving better bid prices. In the
meantime, the City has received calls regarding the potential development of Melody Stables and
staff believes it is important to at least make accommodations to have a bid alternate included in
the bid package that would include the extension of sanitary sewer and watermain from the south
to serve this property. This will provide clear information to the developer on what costs
responsibilities they would have in moving forward with development of this parcel. Staff is
recommending approval of the 2nd Amendment to the Joint Powers Agreement that has
engineering costs related to the potential extension of utilities in Elmcrest Avenue be billed to
and paid for by the City of Hugo.
G.8 Approve Scope of Services from Oertel Architects for Public Works Study, Part 2
At its December 12, 2019, workshop, the Council gave direction to staff and Oertel Architects to
prepare a scope of services proposal for Part 2 planning of the Public Works facilities
study. Staff recommends Council approval of the proposal as submitted by Jeff Oertel.
G.9 Approve Deeds for Property Donation from Rich Kettler
At its Monday, November 4, 2019, meeting, the City Council directed staff to draft a quit claim
deed to accept the property donation from Rich Kettler. This property is generally located on the
northwest corner of 140d' Street and Fenway Avenue. Staff recommends the Council approve the
deeds and accept the property donation from Rich Kettler.
H.1 Award of Contract for Judicial Ditch 2 Maintenance Proiect
At is October 21, 2019, meeting, the Hugo City Council approved the Plans and Specifications
for the Judicial Ditch 2 Maintenance Project and authorized staff to solicit quotes to complete
maintenance work in an amount not to exceed $175,000 in construction costs. The goal of the
project is to get the Hardwood Creek drainage system cleaned and fully functional. The plans
that were completed include the entire 5-mile section that still needs maintenance work. It is
expected that only about one-third of the remaining ditch will be improved as part of this phase
of the project; however, the project could be expanded. On November 7, 2019, two quotes were
received. Staff recommends Council approve the resolution accepting the quotes and awarding
the contract to Scandia Trucking in the amount of $119,794.80 and an amount not to exceed
$175,000 if the project is expanded.
J.1 Approve Resolutions Adopting the 2040 Comprehensive Plan and Local Water Plan
On March 4, 2019, the City Council authorized submittal of the Comprehensive Plan to the
Metropolitan Council. Following submission of the Comprehensive Plan, staff worked closely
with the Metropolitan Council to satisfy comments on the plan. Most of the changes made
through the review process were minor. The Metropolitan Council deemed the Comprehensive
Plan complete for review on August 22, 2019, and at its October 23, 2019, meeting, the
Metropolitan Council approved the 2040 Comprehensive Plan. The City has nine months after
the Met Council approves the Comprehensive Plan to formally adopt the plan. After the City
formally adopts the Comprehensive Plan the City shall being working on the adopted
implementation items and amend the City Code to be consistent with the Comprehensive Plan
within nine months. Staff will present the next steps to the City Council at the meeting. Staff
recommends adoption of the resolution approving the 2040 Comprehensive Plan. Staff
recommends the City Council authorize forwarding any revisions to the City Code related to the
2040 Comprehensive Plan to the ORC.
L.1 Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow
Ribbon Network activities held recently.
M.1 Goodview Avenue Neighborhood Meeting on Wednesday, November 20, 2019
The Council has scheduled a meeting to attend the Goodview Avenue Neighborhood meeting to
discuss a potential street improvement project. The meeting will be held on Wednesday,
November 20, 2019, from 7-8 p.m. in the Oneka Room at Hugo City Hall.
N.1 Adiournment
00
14669 Fitzgerald Avenue North - Hugo. MN 55038
Call to Order
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, NOVEMBER 4, 2019 - 7 P.M.
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney
Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau
Moment of Silence
The Mayor called for a moment of silence in remembrance of Randy Kopesky, former Lakeland
Shores Mayor, who was struck and killed along the highway on November 3, 2019. Haas
remembered Randy as the president of the Yellow Ribbon Network in Washington County.
October 21, 2019, City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the regular City Council
meeting held on October 21, 2019, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended by adding the
scheduling of a neighborhood meeting for the Goodview Avenue street reconstruction project.
All Ayes. Motion carried.
Recognition of the Hugo Yellow Ribbon Network — State Representative Bob Dettmer
State Representative Bob Dettmer was in attendance to recognize the Hugo Yellow Ribbon
Network. Dettmer read a house resolution recognizing the YRN tenth anniversary and presented
it to Council Members Haas and Klein for their work with the YRN.
Washington County Historical Society Presentation on New Heritage Center
The Washington County Historical Society has launched a $5 million capital campaign for a
Heritage Center to be located at 1862 South Greeley Street in Stillwater. The facility would
include exhibit spaces, climate -controlled storage areas, research library, and space for
educational programs. WCHS Board Treasurer Tom Simonet and Board Member Sheila Hause
were in attendance and began by showing a short video on preserving tomorrow's history.
Simonet stated that Hugo should be proud of the City's Historical Commission, but there needs
to be more to share for the future. He said there are 31 communities in the County they will be
Hugo City Council Meeting Minutes for November 4, 2019
Page 2 of 5
going in front of and asking for support, and they were requesting a grant in the amount of
$10,000 from Hugo. He said he understood each community will give what they can afford.
The County asked questions about document preservation and storage and if they had items from
Hugo. Simonet responded they could store Hugo items and they already have some that were
given to them. Hause added they have a lot of donations but no place to store or showcase them.
Haas made motion, Miron seconded, to direct staff to work on the request and bring it back to
another meeting incorporating the deliberations of Hugo's Historical Commission.
All Ayes. Motion carried.
Approval of the Consent Agenda
Petryk made motion, Klein seconded, to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Annual Performance Review for Public Works Worker Kraig Pettee
3. Approve Annual Performance Review for Community Development Assistant Emily
Weber
4. Approve Resolution Establishing Water and Sewer Rates for 2020
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker
Kraig Pettee was hired as a Public Works Maintenance Worker starting November 12, 2018.
Kraig had worked the three previous summers as a seasonal worker. Adoption of the Consent
Agenda approved the annual performance review of Public Works Worker Kraig Pettee.
Approve Annual Performance Review for Community Development Assistant Emily
Weber
Emily Weber was hired as a Community Development Assistant starting November 26, 2018.
Adoption of the Consent Agenda approved the annual performance review of Community
Development Assistant Emily Weber.
Approve Resolution Establishing Water and Sewer Rates for 2020
Last year the City Council adopted a resolution approving a pro -forma financial guide for water
and sanitary sewer operations and established service rates. The Finance Department was
directed to update the financial guide and review service rates on an annual basis going forward.
Hugo City Council Meeting Minutes for November 4, 2019
Page 3 of 5
The Finance Director has updated the pro -forma for the 2020 fiscal year and the service rates
needed to fund operations. Adoption of the Consent Agenda approved RESOLUTION 2019-47
ADOPTING A PRO FORMA FINANCIAL GUIDE FOR WATER AND SANITARY SEWER
OPERATIONS FOR THE 2020 FISCAL YEAR AND ESTABLISHING SERVICE RATES.
Approve Option/Purchase Agreement for City Owned Property
Community Development Director Rachel Juba presented to Council the Option/Purchase
Agreement for the City owned property along Highway 61 and Egg Lake. She explained Tony
and Michele Harmening would like to develop it and own a steakhouse restaurant called "The
Cattlehouse". At its Tuesday, October 15, 2019, meeting, the EDA was presented with a concept
plan and agreed it generally met the development criteria the City has for the property. The EDA
directed staff to negotiate a purchase agreement with the Harmenings for City Council approval.
Juba reviewed the concept plan with the Council explaining there would be a restaurant and
future event center. Docks and public amenities are planned along Egg Lake as well as other
outside recreational opportunities. The second phase would be commercial opportunities. She
explained that staff had been meeting with the development team reviewing the development
criteria and are continuing to have discussions with the architect on the design guidelines. The
City's financial adviser, Baker Tilly, is reviewing the applicant's financials. Juba stated the
EDA thought the concept was a good match to have the property sold for one dollar, and staff
would like to take the property off the market with a purchase agreement. She reviewed the
purchase agreement terms that included a requirement to go through the approval process by
April 30, 2020, and a clause stating that if the project was not built, the City would regain
ownership of the property.
Tony Harmening addressed the Council stating he has been working hard on a family restaurant.
He has been on the road the past ten years in the restaurant business and would like to bring it
home to Hugo.
Council talked about the proposed public amenities and expansion plan. They agreed it was a
great addition to the City, brought attention to the downtown area, and they appreciated him
wanting to invest in his home town.
Weidt made motion, Klein seconded to approve the option/purchase agreement subject to the
City Attorney review and approval.
All Ayes. Motion carried.
Proposed Property Donation - Rich Kettler
Community Development Assistant Emily Weber presented to Council on the proposed donation
of land by Rich Kettler. Weber explained Kettler proposed to donate two lots located north of
140th Street North and west of Fenway Boulevard North. The two lots equal approximately six
acres and are outlots of the Fenway Place Development done by Kettler in 2002. The lots were
potential future phases but the developer would need to construct 140th Street. There area
significant amount of wetlands on one outlot, and the other outlot contains a lift station. Emily
reviewed the property taxes on the outlots explaining if the properties are acquired, the City
Hugo City Council Meeting Minutes for November 4, 2019
Page 4 of 5
would be responsible for paying the second half of 2019 property taxes and the taxes for the year
2020. This is estimated to be just over $3,000 the City would need to pay. After 2020, the City
can apply to be tax exempt for these two properties.
The Council asked what the City would use the property for and if it could be developed in the
future. Weber replied that there was nothing designated for it at this time, but it would be a good
addition to the neighboring City owned property.
Petryk made motion, Miron seconded, to direct staff to draft a quit claim deed to accept the
property donation from Rich Kettler.
All Ayes. Motion carried.
Yellow Ribbon Network Update
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Haas showed photos of the Highway Federal Credit Union team that sold
160 burgers at the last Burger Night. Thank you notes were received for care packages. Haas
talked about the Oakdale Fleet Farm employees packaging event. The YRN is receiving candy
for the troops from Fairview and Oneka Dental Clinic. Students from the Forest Lake High
School Rotary Club organized a school -wide collection. Council Member Miron talked about
the November 1 lth student organized event to honor all who served. Oneka Elementary will be
making blankets again for the troops. The YRN is preparing for the 22°d Welcome Home
Pheasant Hunt.
White Bear Lake School District Election on Tuesday, November 5, 2019
City Administrator Bryan Bear reminded Council the White Bear Lake School District would be
holding an election on Tuesday, November 5, 2019. Hugo residents in the WBL School District
(ISD 624) can cast their vote at their normal polling location from 7 a.m. to 8 p.m. On the ballot
were three school board member seats and a bond issue question.
Public Works Facility Workshop on Tuesday, November 12, 2019
City Administrator Bryan Bear reminded Council a meeting had been scheduled to attend the
workshop on Tuesday, November 12 at 5:00 p.m. at the Rice Lake Centre to discuss the space
needs study performed by Oertel Architects, Ltd.
White Bear Chamber Legislative Reception on Tuesday, November 13, 2019
City Administrator Bryan Bear reminded Council a meeting had been scheduled to attend the
White Bear Area Chamber of Commerce Legislative Reception to be held Wednesday,
November 13, 2019, from 5-7:30 p.m. at the Tria Restaurant in North Oaks.
Neighborhood Meeting on Goodview Avenue Improvement Proiect on Wednesday,
November 20, 2019.
City Administrator Bryan Bear added this to the agenda to inform Council a neighborhood
Hugo City Council Meeting Minutes for November 4, 2019
Page 5 of 5
meeting had been scheduled to discuss a potential road project on Good -view Avenue. The
meeting will be held on Wednesday, November 20, 2019, at 7 p.m. in the Oneka room at City
Hall
Klein made motion, Weidt seconded, to schedule a meeting to attend the Goodview Avenue
Neighborhood meeting on November 20, 2019.
All Ayes. Motion carried.
Adjournment
Klein made motion, Miron seconded to adjourn at 7:58 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
Minutes
HUGO CITY COUNCIL MEETING
PUBLIC WORKS FACILITY STUDY MEETING
TUESDAY, NOVEMBER 12, 2019
5:00 P.M.
STAFF PRESENT: City Administrator Bryan Bear, Public Works Director Scot Anderson,
Public Works Lead Worker Mike Loeffler, Finance Director Ron Otkin, Finance Coordinator
Anna Wobse
The Hugo City Council scheduled this meeting to discuss the space needs study for the Public
Works Department. The study was done by Oertel Architects, Ltd., and Architect Jeff Oertel
was present who reported on the findings of the space need study and presented options for an
expansion of the current building. There was discussion on the possible lease of the current
building and construction of a new Public Works facility on the City owned property known as
Irish Avenue Park. There was a consensus to have Oertel Architects prepare a scope of services
proposal as Part 2 of the planning for the Public Works facility.
Respectfully Submitted,
Anna Wobse
Finance Coordinator
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Klein, Miron, Petryk, Weidt
ABSENT: Haas
STAFF PRESENT: City Administrator Bryan Bear
Minutes
HUGO CITY COUNCIL MEETING
LEGISLATIVE RECEPTION
WEDNESDAY, NOVEMBER 13, 2019
5:00 P.M.
The Hugo City Council attended the Legislative Reception held at the Tria Restaurant in North
Oaks. This was sponsored by the White Bear Lake Area Chamber and was attended by business
owners and elected officials. The event ended at 7:30 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
November 18, 2019
G. 1
Vendor Invoice Amount Description
Baller, Scott i CLAIM $ 149.85 Cold Weather Gear
Canteen Refreshment Services MSP1963 $ 184.82 Breakroom Supplies
Canteen Refreshment Services MSP1956 $ 122.74 Breakroom Supplies
Capstone Public Sector Solutions 1070 $ 450.00 Fire Officer Trainin
Department
Building Inspections
Gen Gov't Bld s
Public Works
Fire Dept
Century Link
651 653-1154
$ 59.63
SCADA Lines
Water & Sewer
Century Link
651 426-8763
$ 64.63
911 Emergency Line
Administration
Cintas Corporation
5015138856
$ 97.70
First Aid Supplies es Public Works
First Aid Supplies _ _ Gen Gov't Bid s
November Phone Service Various
November Computer Service 'Various
Business Internet November Administration
Business Internet (November) Public Works
October Waste Hauling - PW Facility Public Works
Cintas Coeporation
5015138856
$ 201.16
City of Roseville
227204
$ 425.00
City of Roseville
227165
$ 4,723.00
Comcast
909198036
$ 486.97
Comcast
909198036
$ 486.97
Gene's Disposal Service Inc
365521
$ 610.44
Gene's Disposal Service Inc
365521
$ 319.35
October Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc
365521
$ 77.35
October Waste Hauling - Ci Hall Gen Gov't Bldgs
Gopher State One Call 9100477
Hugo Feed Mill 45597
Hugo Feed Mill 75147
Hugo Feed Mill 46063
$ 333.45
October Service Charges
Water & Sewer
$ 4.49
Batteries for Data Loggers
Water Utility
$ 4.14
1 Hardware
Public Works
$ 27.50
Grass Seed Mix - Catch Basin R .airs
Stormwater Fund
Hugo Feed Mill 75529
$ 5.99
Hardware - Lift Station No. 4
Sewer Utili
Innovative Office Solutions LLC
IN2733361
$ 53.78
1 Appointment Books & Packing T�
Public Works
Innovative Office Solutions LLC
IN2737049
$ 38.55
Breakroom Supplies
Gen Gov't B[dgs
Innovative Office Solutions LLC
IN2737049
$ 64.49
Envelo a Glue, Post -Its & Pencils
Administration
Innovative Office Solutions LLC
IN2740429
$ 28,71
Pens
Building Inspections
jimmy's Johnnys Inc
157738
$ 187.41
Portable Toilet Rental - Lions Park
Parks Dept
Jimmy's Johnnys Inc
157739
$ 68.05
Portable Toilet Rental - Oakshore Park
Parks Dept
Jimmy's Johnnys Inc
157740
$ 68.05
Portable Toilet Rental - Oneka Lake Park
Parks Dept
Jimtr 's Johnnys Inc
157741.
$ 68.05
Portable Toilet Rental - Beaver Ponds Park
Portable Toilet Rental - Diamond Point Park
Parks Dept
Jimmy's Johnn s Inc
157742
$ 68.05
Parks Dept
Jimmy's Johnnys Inc
157743
$ 68.05
$ 272.14
Portable Toilet Rental - Frog Hollow Park
Portable Toilet Rental - Hanifi Park
Parks Dept
Parks Dept
Jimmy's Johnnys Inc
157744
JimrrWs Johnnys Inc
157745
$ 68.05
Portable Toilet Rental - Valjean Park
Parks Dept
Jimmy's Johnnys Inc
157746
157747
$ 68.05
Portable Toilet Rental - Arbre Park
Parks Dept
Jimmy's Johnnys Inc
$ 72.57
Portable Toilet Rental - Heritage Ponds Park
Parks Dept
Jimmy's Johnnys Inc
157748
$ 68,05
Portable Toilet Rental - McCollar Park
Parks Dept
Kath Fuel Oil Service Co.
12320094
$ 7,043.34
October Unleaded Gas & Diesel Purchases
Various
Kieffer, Rick
CLAIM
$ 96.62
Shelving for Water Meters Sam's Club
Water Utility _
Lawson Products
9307130234
$ 908.18
Bulk Hardware Supplies
Public Works
Lawson Products
9307130235
$ 128.25
Bulk Hardware Supplies
Public Works
Public Works
Lawson Products
9307143894
$ 30.18
Bulk Hardware Supplies
Bulk Hardware Supplies
Mileage
Lawson Products
9307140696
$ 33.08
Public Works
Lindau, Michele
CLAIM
$ 8.72
Elections
Lindau, Michele
CLAIM
$ 18.47
Certificate Frame (Amazon)
Administration
Loffier Companies Inc
3260606
$ 253.80
November Copier Service Payment
Administration
Marco
INV6957305
$ 35.00
November Copier Maintenance
Building Inspections
Menards
20338
$ 21.97
Safety Supplies
Public Works
Menards
20340
$ 73.74
Trash Bags
Parks Dept
Menards
20340
$ 44.94
Shqp Supplies
Public Works
Menards
20367
$ 5.28
$ 605.00
Hardware
October Cleaning Service
Water Utility
Gen Govt Bid s
Minnesota Cleaning Services Inc
1119003
Minnesota Cleaning_ Services Inc
Minnesota Cleaning Services Inc
Minnesota Cleaning Services Inc
NAC Mechanical Co
1119005
$ 500.00
October Cleani_n_a Service
Public Works
1119005
$ 225.00
OaiY6eFC_1eaninq Service
Fire Dept
1119004
$ 100.00
October Cleaning Service - Hanifi
Parks Dept
165874
$ 922.51
HVAC Repairs
Gen Gov't Bldgs
Oxygen Service Company
3450394
$ 24.80
Welding Su lies
Public Works
Press Publications
648606
$ 195.48
Ordinance 2019-493
Ordinances/Proceedings
Press Publications
649057
$ 39.16
Planning Commission Public Hearing Notice
Copier Lease Payment
Ordinances/Proceedings
Public Works
Ricoh USA, Inc
102886179
$ 123.18
Ricoh USA, Inc
102886179
$ 23.50
Overage Charges
Public Works
Schifsk T.A. & Sons Inc
65376
$ 324.29
Asphalt
Street Dept
Schifsky (T.A.) & Sons Inc
65409
$ 1,808.71
Asphalt
Street Dept
SealTech Inc
983
$ 10,017.00
Rout & Seal Cracks
Street D t
Te 's Repair Cc
3465
$ 1,840.00
Repairs -Unit #103
Parks D t
Public Works
Twin City Hardware
PS10056668
$ 403.00
Door Closers
University of Minnesota
Reaistration
$ 135.00
Building Seminar Registration - Chuck Preisler
Building Inspections
Verizon Wireless
9841490902
$ 960.86
Cellular Phone Charges
Various
WSB & Associates
September
$ 89 482.50
Engineering Fees - See Attached Breakdown
Various
Total Claims for November 18, 2019
$ 126, 528.79
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14669 Fitzgeraid Avenue North, Hugo, MN 55038 • (652) 762-6300 • www.d.hugo.mn.us
EST Igoe
Snowmobile Trail Application
Applicant/Organization: ICE' Ce�,�c
Contact Person: IA,4 /-1' 1N-S'�Al
Address: C1�-3 � �
Phone - Home ( I
Email l%�iPl✓!r1' .- ���.�
List City streets on which snowmobiles are being requested to operate or provide map:
The following information must be attached to the application:
• Clearly identify the person or group applying for the trail permit and include the address
and daytime phone number of a contact person.
• The street addresses of all property owners that abut the proposed route and written
consent from property owners upon whose land the trial crosses for the construction,
maintenance, and operation of the trail.
■ A development and operations plan for the proposed trail.
• A map clearly identifying the proposed route of the trail, indicating its alignment, width,
relationship to public road right-of-ways, and connections to other rails and destination
points.
• A map delineating any obstacles on or adjacent to the proposed route that may become a
hazard to snowmobiles or others including, but not limited to: fire hydrants, fences,
driveways, mailboxes, signs, structures, utility poles, transformers, sidewalks, or trails.
• A statement as to who shall be liable for injury or property damage resulting from the
construction, maintenance and use of the trail, together with evidence of the responsible
parties financial ability to provide such insurance or other security necessary to protect the
City from financial loss.
(Signature) (Date)
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RICEC-1 OP ID: BB
CERTIFICATE OF LIABILITY INSURANCE D0212ATE 112019Y)
02/21/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
r I'ORESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
1.0130RTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
3RODUCER CONTACT
Mark Larson #20336489 _
i9curity State Insurance PHONE - F
litkin Office _( fC. No. Ezls218-927.3712 _ Arc NaI: 298-927�481
).0. BOX 347 ADDRESS:
litkin MN 56431
iecurity State Agency INSURERS) AFFORDING c:oveRAGt _ Nac
INsuREFiA: Underwriters at Lloyd's,London
NSURED Rice Creek Trail Association
PO Box 22
Circle Pines, MN 55014
COVERAGES
CERTIFICATE
INSURER B
INSURER C :
INSURER D :
INSURER E :
INSURER F :
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED_ TO THE INSURED NAMED1ABOVE FOR. THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR -CONDITION OF ANY CONTRACT OR OTHER
DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
49
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TYPE OF INSURANCE _ POLICYNUMBER MMYYYY ! MM/DD/YYYY'
LIMITS
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i EACH OCCURRENCE S 1,000A
CLAIMS -MADE ❑X OCCUR X HK02036 02/2412019 0212412020
REW$gS JES �„� „�, $ 900,0
MED EXP (Any arks person) $ E_Xclud
PERSONAL & ADV INJURY S 1,0D0,0
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GENERAL AGGREGATE_ $ 2,000.0
jN
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COM�BINd SINGLE LIMIT $
NUTOMOBILE LIABILITY
( Ea-1
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BODILY INJURY (Per person) $
—I ALLNED SCHEDULED
BODILY INJURY (Per accidem) S
OS AUTOS
NON -OWNED
PROPERTY DAMAGE $
HIRED AUTOS AUTOS
(Per ecoidenti
UMBRELLA LIAB R
_ OCCUR
EXCESS LIAB CLAIMS -MADE
DED I RETENTION S
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y❑ N 1 A
OFFICERNEMBER EXCLUDED?
(Mandatory in NH)
fEyS describe under
DESCRIPTION OF OPERATIONS below
$
EACH OCCURRENCE $
AGGREGATE $
PER STATUTE ERTM
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
EL. DISEASE -POLICY LIMIT S
DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached O more space H required)
CERTIFICATE HOLDER
City of Hugo
14699 Fitzgerald Ave N
Hugo, MN 55038
ACORD 25 (2014/01)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
` 7gt3Gtte-Q2
01988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo am registered marks of ACORD
CITY OF
14669 Fitzgerald Avenue North, Hugo, MN'55038 • (651) 762-6300 • www.ci.hugo.mn.us
� r.e EST. Ms
Snowmobile Trail Application
u ti l
Applicant/Organization: I ► 0�1
Contact Person:y O k
Address: i6 1 !���
Phone - Home (WI
EmailG
CellL4�1 ) �1, I
fM6AJ, C
List City streets on which snowmobiles are being requested to operate or provide map:
The following information must be attached to the application:
• Clearly identify the person or group applying for the trail permit and include the address
and daytime phone number of a contact person.
• The street addresses of all property owners that abut the proposed route and written
consent from property owners upon whose land the trial crosses for the construction,
maintenance, and operation of the trail.
• A development and operations plan for the proposed trail.
• A map clearly identifying the proposed route of the trail, indicating its alignment, width,
relationship to public road right-of-ways, and connections to other rails and destination
points.
• A map delineating any obstacles on or adjacent to the proposed route that may become a
hazard to snowmobiles or others including, but not limited to: fire hydrants, fences,
driveways, mailboxes, signs, structures, utility poles, transformers, sidewalks, or trails.
• A statement as to who shall be liable for injury or property damage resulting from the
construction, maintenance and use of the trail, together with evidence of the responsible
parties financial ability to provide such insurance or other security necessary to protect the
City from financial loss.
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WS6
November 13, 2019
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 130th Street Improvement Project
City of Hugo
S.A. P. 224-110-002
WSB Project No. R-010892-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 5 for the above referenced project in the
amount of $ 559,738.16. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 5 for Dresel Contracting, Inc.
The amount indicated above reflects work certified to date through October 31, 2019, with a 5%
retainage applied. Please include one executed copy of the pay voucher with the payment to
Dresel Contracting, Inc. and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
%�%,/G1Z1!/�G 44 1 -r- e- �
Mark Erichson, PE
Sr. Project Manager
Attachments
cc: Katie Koscielak, WSB
jlr
K:1010892-0001AdminlConstruction AdminTay Voucher1010892-000 PV5 LTR to City 111319.docx
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
wsb
Project R-010892-000 - HUGO -130TH STREET IMPROVEMENT PROJECT
Pay Voucher No. 5
Contractor: Dresel Contracting, Inc. Contract No.
24044 July Ave Vendor No.
Chisago City, MN.55013 For Period: 10/1/2019-11/13/2019
Warrant # Date
Contract Amounts
Original Contract
Contract Changes
Revised Contract
Work Certified To Date
Base Bid Items
Backsheet
Change Order
Supplemental Agreement
Work Order
Material On Hand
Total
Funds Encumbered
$2,650,716.57 Original $2,650,716.57
$0.00 Additional N/A
$2,650,716.57 Total $2,650,716.57
$2,105,025.97
$0.00
$0.00
$0.00
$0.00
$0.00
$2,105,025.97
Work Certified
Work Certified Less Amount
Less Previous
Amount Paid
Total Amount
This Pay Voucher
To Date
Retained
Payments
This Pay Voucher
Paid To Date
R-010892-000 $589,198.06
$2,105,025.97
$105,261.30
$1,440,036.51
$559,738.16
$1,999,774.67
Percent Retained:
5.0000%
Percent Complete:
79.4135%
Amount
Paid This
Pay Voucher
$559,738.18
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Ap ve By Dresel Co�7tFaetiny; Inc.
Ag . __ Ala
County/City/Project Engineer ContractorJ'
Date
Approved 8y
City of Hugo
Date - — - --
Date
Page j
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pay Voucher No. 5
R-010892-000 Payment Summar
No.
From Date
To Date
Work Certified
Amount Retained
Amount Paid
Per Pay Voucher
Per Pay Voucher
Per Pay Voucher
1
05/06/2019
06/30/2019
$244,133.11
$12,206.66
$231,926.45
2
07/01/2019
07/31/2019
$747,172.67
$37,358.63
$709,814.64
3
08/0112019
08/31/2019
$485,995.63
$24,299.78
$461,695.85
4
09/01/2019
09/30/2019
$38,526.50
$1,926.33
$36,600.17
5
10/01 /2019
11/13/2019
$589,198.06
$29,459.90
$559,738.16
Totals: $2,106,025.97 $106,261.30 $1,999,774.67
R-010892-000 Fundina Cateaory Report
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
_
UNF
2,105,025.97
105,251.30
_
1,440,036.50
559,738.17
1,999,774.67
Totals:
$2,105,026.97 $106,261.30 $1,440,036.60 $669,738.17 $1,999,774.67
R-010892-000 Funding Source Rep
Accounting Funding Amount Paid
Revised
Funds
No. Source This
Contract
Encumbered
Pay Voucher
Amount
To Date
UNF Unfunded 559,738.17
2,650,716.57
2,660,716.67
Totals: $669,738.17
$2,660,716.67
$2,660,716.67
Paid To
Contractor
To Date
1,999,774.67
$1,999,774.67
Page 2
R-010892-000
Project Material Status
Line
Item
Description
Units
Unit Price
Quantic
uantiy
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pay Voucher No. 5
Quantity
t This
Amount This
Quantity
Amount
Pay
Pay Voucher
To Date
To Date
Voucher
SCHEDULE A. - SURFACE IMPROVEMENTS
1
2021.501
MOBILIZATION
LS
$262,870.00
1
0.25
$63.217.50
0.75
$189,652.50
2
2021.601
CONTRACTOR
COORDINATION
LS
$6,930.00
1
0.25
$1,732.50
0.75
$5,197.50
3
2101.505
CLEARING
ACRE
$5,610.00
0.3
0
$0.00
0.3
$1,683.00
4
2101.505
GRUBBING
ACRE
$1,020.00
0.3
0.3
$306.00
'0.3
$306.00
5
2101.524
CLEARING
TREE
$204.00
70
0
$0.00
74
$15,096.00
6
2101.524
GRUBBING
TREE
$102.00
70
34
$3,468.00
74
$7,548.00
7
2104.502
REMOVE MARKER
EACH
$30.00
8
0
$0.00
0
$0.00
SAWING
8
2104.603
BITUMINOUS
L F
$2.70
500
0
$0.00
840
$2,268.00
PAVEMENT
9
2104.603
REMOVE
CONCRETE CURB
L F
$2.13
450
0
$0.00
500
$1,065.00
10
2104.603
SALVAGE FENCE
L F
$5.25
200
0
$0.00
0
$0.00
REMOVE
11
2104.604
BITUMINOUS
S Y
$1.20
16200
0
$0.00
16760
$20,112.00
PAVEMENT
SALVAGE
12
2104.601
MISCELLANEOUS
LS
$420.00
1
1
$420.00
1
$420.00
STRUCTURES
13
2104.602
SALVAGE SIGN
EACH
$5,250.00
1
0
$0.00
1
$5,250.00
SPECIAL
14
2105.504
FILE ABRIC T TYPE 5
FABRIC
BY
$1.22
5100
3570
$4,355.40
3925
$4,788.50
15
2105.601
DEWATERING
LS
$48,000.00
1
1
$48,000.00
1
$48,000.00
16
2106,505
EXCAVATION -
MUCK
C Y
$8.04
8000
1375
$11,055.00
1481
$11,907.24
17
2106.607
EXCAVATION -
COMMON (P)
C Y
$8.98
16840
4336
$38,937.28
16840
$151,223.20
18
2106.507
EXCAVATION -
SUBGRADE (P)
C Y
$7.73
13592
3723
$28,778.79
13592
$105,066.16
SELECT
19
2106.507
GRANULAR C Y
EMBANKMENT
$22.97
16903
2960
$67,991.20
16903
$388,261.91
(CV) (P)
SELECT
f
_
20
2106.507
GRANULAR
EMBANKMENT
C Y
$20,25
8000
1375
$27,843.75
1481
$29,990.26
(CV)
COMMON
21
2106.507
EMBANKMENT
C Y
$24.90
500
0
$0.00
0
$0.00
(CV)
22
2112.519
SUBGRADE
PREPARATION
RDST
$0.01
57
15
$0.15
57
$0.57
STREET
23
2123.610
SWEEPER (WITH
HOUR
$50.00
60
0
$0.00
2
$100.00
PICKUP BROOM)
24
2130.523
WATER
MGAL
$56.26
_
40
0
$0.00
19
$1,068.75
AGGREGATE
Page 3
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pay Voucher No. 5
R-010892-000
Project Material
Status
tity
Line
Item
Description
Units
Unit Price
Contract
FTh.sc
Amount This
Quantity
Amount
Quantity
Pay Voucher
To Date
To Date
her
$16,815.11
6072
25
2211.607
BASE (CV) CLASS
C Y
$26.79
6072
2300
609
1849
$162,668.88
26
2232.504
MILL BITUMINOUS
SURFACE (2.0")
S Y
$2.98
$5,510.02
1849
$5,510.02
27
2301.504
CONCRETE
PAVEMENT 7.0"
S Y
$76.04
300
0
$0.00
300
$22,812.00
28
2331.603
JOINTADHESIVE
L F
$0.57
11700
0
$0.00
9100
$5,187.00
BITUMINOUS
29
2357.506 MATERIAL FOR
GAL
$3.21
1100
590
$1,893.90
590
$1,893.90
TACK COAT
TYPE SP 9.5
30
2360.504
WEAR CRS MIX
S Y
$29.42
110
0
$0.00
55
$1,618.10
_ -�
(2,B) 3.0" THICK
TYPE SP 12.5
31
2360.509
WEARING
TON
$53.14
4800
1369
$72,748.66
3175
$168,719.50
COURSE MIX (2;B)
IRRIGATION
32
2502.601
SYSTEM
LS
$420.00
1
0
$0.00
1
$420.00
PROVISION
33
2504.602
1
ADJUST GATE
VALVE & BOX
EACH
$280.00
3
$280.00
3
$840.00
34
2505.601
COORDINATION UTILITY
L S
$4,200.00
1
0.5
$2,100.00
1
$4,200.00
35
2606.502
ADJUST FRAME &
RING CASTING
EACH
$420.00
1
1
$420.00
1
$420.00
36
2521.518
4" CONCRETE
WALK
SF
$4.72
1700
0
$0.00
1700
$8,024.00
37
2521.518
6" CONCRETE
WALK
SF
$12.38
700
0
$0.00
700
$8,666.00
38
2521.518
3" BITUMINOUS
WALK
SF
$1.52
50500
12000
$18,240.00
35300
$53,656.00
CONCRETE CURB
39
2531.503
& GUTTER
L F
$24.86
230
0
$0.00
230
$5,717.80
DESIGN R418
CONCRETE CURB
40
2531.603
& GUTTER
L F
$24.86
200
0
$0.00
200
$4,972.00
DESIGN D312
CONCRETE CURB
41
2531.503
& GUTTER
L F
$14.61
10800
0
$0.00
8300
$121,263.00
DESIGN B418
CONCRETE CURB
42
2531.503
& GUTTER
L F
$24.86
440
0
$0.00
440
$10,938.40
!
DESIGN B618
ADA
43
2531.601
COMPLIANCE
L S
$600.00
1
0.5
$300.00
1
$600.00
2531.604
SUPERVISOR
CONCRETE
DRAINAGE FLUME
$928.30
44
S Y
$92.83
10
0
$0.00
10
45
2,31.618
TRUNCATED
DOMES
SF
$60.00
200
0
$0.00
140
$8,400.00
46
2540.602
MAIL BOX
EACH
$150,00
1
1
$150.00
1
$150.00
Page 4
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pav Voucher No. 5
R-090892-000
Project Material Status
_
Quantity _4-
Line
Item
Description
Units
Unit Price
Contract
This Amount This
Quantity
Amount
Quantity
Pay Pay Voucher
To Date
To Date
Voucher
SUPPORT
47
2540.602
TEMPORARY
EACH
$30.00
11 0�
$0.00
1
$30.00
MAIL BOX
200 0
48
2540.603
LANDSCAPE
EDGER
L F
$12.00
$0.00
48
0
$576.00
$0.00
49
2545.503
2" NON-METALLIC
L F
$6.00
300
0
$0.00
CONDUIT
90
0
$0.00
56
$537.60
50
2546.503
4" NON-METALLIC
CONDUIT
L F
$9.60
51
2557.602
REPAIR DOG
FENCE
EACH
$300.00
1
0
$0.00
0
$0.00
52
2657.603
INSTALL FENCE
L F
$10.89
200
0
$0.00
0
$0.00
53
2563.601
TRAFFIC
CONTROL
LS
$18,590.00
1
0.5
$9,295,00
1
$18,590.00
54
2663.602
TYPE III
BARRICADES
EACH
$357.00
2
0
$0.00
0
$0.00
55
2564.518
SIGN PANELS
TYPE C
SF
$54.06
236
0
$0.00
118
$6,379.08
56
2564.518
SIGN PANELS
SF
$66.95
8
0
$0.00
O
I $0.00
TYPE D
i
$4,290.00
$2,400.00
57
2564.602
INSTALL SIGN
TYPE SPECIAL
EACH
$4.290.00
1
8
0
0
$0.00
$0.00
-
1
1
58
2565.602
RIGID PVC LOOP
DETECTOR 6'X6'
EACH
�$2,400.00
59
2571.524
CONIFEROUS
TREE V HT B&B
TREE
TREE
$420.00
$750.00
10
6
$2,520.00
6
_
$2.520.00
$4.500.00
60
2571.624
CONIFEROUS
TREE 8' HT B&B
10
6
$4 500.00
'
6
DECIDUOUS
61
2571.624
TREE 2.5" CAL
TREE
$660.00
5
0
$0.00
0
$0.00
B&B
TRANSPLANT
62
2571.524
TREE (SPADE
TREE
$277.20
10
0
$0.00
0
$0.00
SIZE 42")
63
2571.627
PERENNIAL 1 GAL
PLT
$38.40
30
0
$0.00
26
$998.40
CONT
64
2572.510
PRUNE TREES
HOUR
$204.00
10
0
$0.00
0
$0.00
STABILIZED
65
2573.501
CONSTRUCTION
LS
$594.00
1
0
$0.00
0
$0.00
EXIT
STORM DRAIN
66
2573.502
INLET
EACH
$120.00
70
0
$0.00
40
$4,800.00
PROTECTION
67
2573.603
SILT FENCE;
TYPE MS
SEDIMENT
L F
$2.28
5000
0
$0.00
4646
$10,592.88
68
2573,503
CONTROL LOG
TYPE WOOD
L F
$2.28
6000
0
$0.00
2780
$6,338.40
FIBER
COMMON
Page 5
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 56038
Project No. R-010892-000
Pay Voucher No. 5
R-010892-000
Proiect Material
Status
Quantity
Line
Item
Description
Units Unit Price Contract
This I Amount This Quantity Amount
Quantity
Pay Pay Voucher To Date To Date
_
C Y $24.42 500
LB $0.51 1390
Voucher
69
2574.507
TOPSOIL
BORROW _
0
` $0.00
200
$4,884.00
70
2574.508
FERTILIZER TYPE
0
$0.00
550
$280.50
71
2574.508
FERTILIZER TYPE
LB
$0.61
110
0
$0.00
0
$0.00
EROSION
72
2575.504
CONTROL
BLANKETS
S Y
$1.48
8100
0
$0.00
0
$0.00
-'
CATEGORY 3N
RAPID
73
2576.504
STABILIZATION
S Y
$0.20
29700
0
$0.00
0
$0.00
METHOD 4
74
2575.508
SEED MIXTURE
125-131
LB
$2.24
1200
0
$0.00
400
$896.00
75
2575.608
SEED MIXTURE
33-261
LB
$23.46
30
0
$0.00
0
$0.00
76
2575.508
SEED MIXTURE
34-261
LB
$32.64
30
0
$0.00
0
$0.00
77
2575.508
SEED MIXTURE
135-221
LB
$20.40
40
0
$0.00
0
$0.00
78
2675508
HYDRAULIC
MULCH MATRIX
LB
$0.68
13000
0
$0.00
2700
$1,836.00
RAPID
79
2575.523
STABILIZATION
MGAL
$163.20
10
0
$0.00
0
$0.00
METHOD 3
80
2575.605
SEEDING
ACRE
$459.00
7
0
$0.00
1.1
$504.90
81
2582.503
4" DBLE SOLID
LINE PAINT
L F
$0.31
6440
0
$0.00
0
$0.00
82
2582.503
4" SOLID LINE
MULTI COMP
L F
$0.36
610
110
480
0
0
0
$0.00
$0.00
$0.00
0
0
0
$0.00
$0.00
$0.00
83
2582.503
12" SOLID LINE
MULTI COMP
L F
$4.90
84
2582.603
24" SOLID LINE
MULTI COMP
L F
$7.34
85
2682.603
8" DOTTED LINE
MULTI COMP
L F
$3.67
120
0
$0.00
0
$0.00
86
2582.503
4-' DBLE SOLID
LINE MULTI COMP
L F
$0.71
6440
0
$0.00
0
$0.00
87
2582.518
PAVT MSSG
MULTI COMP
SF
$7.14
90
0
$0.00
0
$0.00
88
2582.518
CROSSWALK
SF
$6.63
130
0
$0.00
0
$0.00
MULTI COMP
Totals For Section SCHEDULE A. - SURFACE IMPROVEMENTS:
$430,378.26
$1,657,563.24
SCHEDULE B. -STORM SEWER IMPROVEMENTS
89
2104,502
SALVAGE CATCH
BASIN
EACH
$1,035.00
1
0
$0.00
1
$1,035.00
90
2104.502
SALVAGE
STRUCTURE
EACH
$1,035.00
1
0
$0.00
1
$1,035.00
REMOVE SEWER
Wage 6
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. R-010892-000
Pav Voucher No. 5
R-010892-000
Proiect Material Status _
Quantity �^
Line
Item
Description Units Unit Price Contract This Amount This Quantity Amount
Quantity Pay Pay Voucher To Date To Date
Voucher
91
2104.503
PIPE (STORM)
L F
$9.41
220
0
$0.00
62
$583.42
92
2104.503
SALVAGE PIPE
L F
$18.82
110
0
$0.00
48
$903.36
SEWER
93
2105.504
GEOTEXTILE
FABRIC TYPE 4
S Y
$21.56
48
23.4
$504.50
48
$1,034.88
94
2501.502
12" RC PIPE
APRON
15" RC PIPE
APRON
EACH
$1,154.03
2
2
$2,308.06
2
_
$2,308.06
95
2501.502
EACH
$1,330.71
7
1
$1,330.71
7
$9,314.97
96
2501.502
18" RC PIPE
APRON
EACH
$1,047.42
6
4
$4,189.68
6
$6.284.52
$1,434.60
97
2502.503
4" PVC PIPE
L F
$15.94
70
90
$1,434.60
90
DRAIN
98
2502.503
6" PERF PVC PIPE
L F
$19.26
2000
2000
$38,520.00
2000
$38,520.00
DRAIN
99
2502,602
4" PVC PIPE
DRAIN CLEANOUT
EACH
$126.50
20
0
$0.00
0
$0.00
100
2503.503
16" PVC PIPE
SEWER
L F
$45.57
80
0
$0.00
80
$3,645.60
12" RC PIPE
101
2503.503
SEWER DES 3006
L F
$47.97
34
34
$1,630,98
34
$1,630.98
CL V
15" RC PIPE
102
2503.503
SEWER DES 3006
L F
$46.76
3203
889
$41,569.64
3203
$149,772.28
CL V
18" RC PIPE
_
103
2503.503
SEWER DES 3006
L F
$53.74
824
153
$8,222.22
824
$44,281.76
CL V
104
2503.503
INSTALL PIPE SEWER
L F
$28.23
110
0
$0.00
48
$1,355.04
105
2503.602
CONSTRUCT
EACH
$517.50
2
0
$0.00
1
$517.50
BULKHEAD
CONNECT TO
106
2503.602
EXISTING STORM
EACH
$828.00
1
0
$0.00
1
$828.00
SEWER
CONNECT TO
107
2603.602
EXISTING
EACH
$943.00
1
0
$0.00
1
$943.00
MANHOLES
CONST
108
2506.502
DRAINAGE
STRUCTURE
EACH
$4,853.00
1
1
$4,853.00
1
$4,853.00
DESIGN SPEC 2
109
2506.502
CASTING
ASSEMBLY
EACH
$488.75
37
12
$5,865.00
37
$18,083.76
CONST
110
2506.503
DRAINAGE
STRUCTURE DES
L F
$526.17
177
52.65
$27,650.23
177
$93,132.09
48-4020
I 1
0
111
2506.602
INSTALL CATCH
EACH
$2,185.00
0 $0,00 +
$0.00
BASIN
I
1
0 $0.00 !1
0
112
2506.602
INSTALL
EACH
$3,795.001
$0.00
Page 7
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 56038
Project No. R-010892-000
Pav Voucher No. 5
R-010892-000
Project Material Status
1 Quantity -� -
Line
Item
Description Units Unit Price Contract This Amount This Quantity Amount
Quantity Pay Pay Voucher To Date To Date
Voucher
STRUCTURE
CONST
DRAINAGE
113
2606.602
STRUCTURE
EACH
$2,311.60
20
3
$6,934.50
20
$46,230.00
DESIGN SPEC
,
(2'X3')
114
2606.602
CHIMNEY SEALS
EACH
$349.42
26
26
$9,084.92
26
$9,084.92
115
2511.507
RANDOM RIPRAP
CLASSIII
C Y
$90.11
128
62.4
$4,721.76
118.2
_
$10,651.00
Totals For SCHEDULE B. - STORM SEWER
IMPROVEMENTS:
$168,819.80
$447,462.73
Project Totals:
$689,198.06
$2,106,026.97
Page 8
WSb
November 13, 2019
Mr. Bryan Bear
City Administrator
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 24th Avenue/Elmcrest Avenue and East Cedar Street Roadway Improvement Project
WSB Project No. 013907-000
Dear Mr. Bear:
As you are aware, the City of Hugo has received inquiries regarding the development of Melody
Stables, which is located on the east side of Elmcrest Avenue. Since the City of Hugo is
intending on improving Elmcrest Avenue in 2020, it is prudent to include a bid alternate for the
extension of sanitary sewer and watermain to this property as we have discussed.
Since this is only potential project addition, we are recommending an amendment to the Joint
Powers Agreement with the City of Lino Lakes that would indicate all engineering invoices to
prepare this bid alternate will be billed to and paid for directly by the City of Hugo. All other
terms and conditions are to remain in effect for the duration of the agreement.
Thank you for the opportunity to provide comments on this project. If you have any questions,
please do not hesitate to contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
cc: Diane Hankee, Lino Lakes City Engineer (email only)
AMENDMENT NO.2
JOINT POWERS AGREEMENT
BETWEEN THE CITY OF HUGO AND THE CITY OF LINO LAKES
FOR THE 24th AVENUE/ELMCREST AVENUE AND EAST CEDAR STREET
ROADWAY IMPROVEMENT PROJECT
THIS 2ND AMENDMENT is made to the agreement previously executed by the City of
Lino Lakes on March 11, 2019, and by the City of Hugo on March 26, 2019.
It is mutually understood and agreed by and between the City of Hugo and the City of Lino
Lakes to amend the previously executed agreement as follows:
WHEREAS, the City of Hugo has received indications there may be development interest
on a parcel adjacent to Elmcrest Avenue and the City of Hugo therefore wishes to include a
bid alternate for the extension of sanitary sewer and watermain to said property; and
WHEREAS, all engineering invoices to prepare this bid alternate will be billed to and paid
for directly by the City of Hugo; and
All other terms and conditions that are not hereby amended are to remain in effect for the
duration of the contract.
IN WITNESS WHEREOF the parties have caused this Amendment to be executed by their
authorized representatives on the date set forth below officers.
CITY OF HUGO
Mayor
Attest:
City Clerk
Date
CITY OF LINO LAKES
Mayor
Attest:
City Clerk
Date
DATE: November 14, 2019
TO: Scott Anderson, City of Hugo
RE: PROPOSAL FOR PUBLIC WORKS DEPARTMENT STUDY, PART 2
I very much enjoyed meeting city council and discussing the project with them. It was a very worthwhile
meeting. Based on the discussion, we are to review and plan the design of a new public works building on an
open site, as opposed to expanding the existing building.
This is a very brief proposal for services so, if you need more information, please do not hesitate to request more
from me. Note that we will use the program information from our previous study, which will help reduce fee.
SCOPE OF WORK AND PROPOSED FEE
As a baseline, the following is included as a part of this proposal:
Prepare an initial set of plan options (site plan and building plan format) for review by staff.
Update the options and, with feedback from staff, prepare a final preferred option.
Prepare cost estimates for construction, related soft costs and fees.
(Note that I assume 3 — 4 meetings with staff in Hugo)
Proposed fee: $8,500.00
Also note that expenses such as mileage, copies and plans are a part of the proposed fee.
Optional items:
Council workshop, prep and PowerPoint presentation: Additional $450.00.
3D rendering or model in schematic form of what project would look like: Additional $4, 000.00.
CLOSING
Thank you for the opportunity and I look forward to working with you all and others at the city.
Do let me know if there is anything else you may need.
Sincerely,
Jeff
Jeffrey Oertel, President
CONTACT US
OERTEL ARCHITECTS, Ltd.
Jeff Oertel, President
1795 St. Clair Avenue
St. Paul, MN 55105
G.9
(Top 3 inches reserved for recording data)
QUIT CLAIM DEED
Business Entity to Business Entity
eCRV number:
DEED TAX DUE: $1.65 DATE: , 2019
FOR VALUABLE CONSIDERATION, Kettler Construction, Inc., a corporation under the laws of
Minnesota ("Grantor"), hereby conveys and quitclaims to The City of Hugo, a municipal
corporation under the laws of Minnesota ("Grantee"), real property in Washington County,
Minnesota, legally described as follows:
OutLot A, Fenway Place, Washington County, Minnesota;
Check here if all or part of the described real property & Registered (Torrens) ❑
together with all hereditaments and appurtenances belonging thereto.
THE CONSIDERATION FOR THIS TRANSFER IS LESS THAN $500.
Check applicable box.-
❑ The Seller certifies that the Seller does not
know of any wells on the described real
property.
❑ A well disclosure certificate accompanies this
document or has been electronically filed. (If
electronically filed, insert WDC number: [... ].)
❑ I am familiar with the property described in this
instrument and I certify that the status and
number of wells on the described real property
have not changed
since the last previously filed well disclosure
certificate.
Grantor:
Kettler Construction, Inc.
By:
Richard J. Kettler
Its: Chief Executive Officer
ECB-1034 Page 1 of 2
Page 2 of 2
QUIT CLAIM DEED
State of Minnesota, County of Washington
This instrument was acknowledged before me on , 2019, by Richard J.
Kettler as Chief Executive Officer of Kettler Construction, Inc., a Minnesota corporation, on behalf
of the corporation.
(Stamp)
THIS INSTRUMENT WAS DRAFTED BY
David K. Snyder
JOHNSON/TURNER LEGAL
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
(signature of notarial officer)
Title (and Rank):
My commission expires:
mon ay year)
TAX STATEMENTS FOR THE REAL PROPERTY
DESCRIBED IN THIS INSTRUMENT SHOULD BE
SENT TO:
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
(Top 3 inches reserved for recording data)
QUIT CLAIM DEED
Business Entity to Business Entity
eCRV number:
DEED TAX DUE: $1.65 DATE: , 2019
FOR VALUABLE CONSIDERATION, Kettler Construction, Inc., a corporation under the laws of
Minnesota ("Grantor"), hereby conveys and quitclaims to The City of Hugo, a municipal
corporation under the laws of Minnesota ("Grantee"), real property in Washington County,
Minnesota, legally described as follows:
Outlot B, Fenway Place, Washington County, Minnesota;
Check here if all or part of the described real property & Registered (Torrens) ❑
together with all hereditaments and appurtenances belonging thereto.
THE CONSIDERATION FOR THIS TRANSFER IS LESS THAN $500.
Check applicable box.-
❑ The Seller certifies that the Seller does not
know of any wells on the described real
property.
❑ A well disclosure certificate accompanies this
document or has been electronically filed. (If
electronically filed, insert WDC number: [... ].)
❑ I am familiar with the property described in this
instrument and I certify that the status and
number of wells on the described real property
have not changed
since the last previously filed well disclosure
certificate.
Grantor:
Kettler Construction, Inc.
By:
Richard J. Kettler
Its: Chief Executive Officer
ECB-1034 Page 1 of 2
Page 2 of 2
QUIT CLAIM DEED
State of Minnesota, County of Washington
This instrument was acknowledged before me on , 2019, by Richard J.
Kettler as Chief Executive Officer of Kettler Construction, Inc., a Minnesota corporation, on behalf
of the corporation.
(Stamp)
THIS INSTRUMENT WAS DRAFTED BY
David K. Snyder
JOHNSON/TURNER LEGAL
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
(signature of notarial officer)
Title (and Rank):
My commission expires:
mon ay year)
TAX STATEMENTS FOR THE REAL PROPERTY
DESCRIBED IN THIS INSTRUMENT SHOULD BE
SENT TO:
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
W.
Z.
0
U
C9
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W
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OD
N
0
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W
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7
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ti
wsb
Memorandum
To: Honorable Mayor and City Council
City of Hugo
From: Mark Erichson, PE
City Engineer
Date: November 7, 2019
Re: 2019 Judicial Ditch 2 Maintenance Project
WSB Project No. R-013932-000
On October 21, 2019 the Hugo City Council approved the Plans and Specifications for the 2019
Judicial Ditch 2 Maintenance Project. Council also Authorized Staff to solicit quotations to
complete maintenance work in an amount not to exceed $175,000 in construction costs. The
goal of the project is to get the Hardwood Creek drainage system cleaned and fully functional.
The plans that were completed include the entire 5-mile section that still needs maintenance
work. But it is expected that only about one-third of the remaining ditch will be improved as part
of this phase of the project.
Staff identified local contractors skilled and experienced in this type of specialty work. Three
contractors showed interest and indicated willingness to potentially provide prices to complete the
proposed project. On November 7, 2019, quotes were received from two of the contractors. The
quotes received were as follows:
Contractor Base Price Add -Alternate Price
Scandia Trucking $119,794.80 $52,300
Jacon $174,152.00 $49,350
Scandia Trucking has significant experience in Judicial Ditch maintenance and is currently
working on a similar project in Forest Lake. The competitive price by Scandia Trucking might
allow work to be extended beyond the base price. This will be dependent on the actual condition
of the creek as the dredging progresses, as well as possible additional financial support by the
Rice Creek Watershed District. RCWD provides funding every year for Hugo to perform
maintenance activities and has indicated it might make additional funds available beyond those
already allocated. The Base Price will cover maintenance work from T.H. 61 south and west all
the way to 170th Street. If additional funding is made available, Add -Alternate 1 can be
included in the project. This Add -Alternate would allow the project to proceed from 170th Street
South, possibly reaching all the way to 165th Street.
In order to proceed with work this year and achieve as much maintenance work as possible, it is
recommended that Council pass a resolution accepting the quotations and awarding the project
to Scandia Trucking for a base price of $119,794.80 and an amount not to exceed $175,000. It
is also recommended Council directs Staff to continue working with RCWD to secure additional
maintenance funding.
K:1013932-000lAdminl0ocs1013932-000 MEMO Council Approve quotes 110819.docx
RESOLUTION 2019 -
A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT TO
SCANDIA TRUCKING FOR THE 2019 JUDICIAL DITCH TWO
MAINTENANCE PROJECT
WHEREAS, pursuant to direction by the Council on October 21, 2019, WSB solicitated quotes
for completion of the above referenced project, and Scandia Trucking submitted the lowest
responsible quote amount of those received;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO,
MINNESOTA:
1. The quote from Scandia Trucking for $119,794.80 plus alternates is hereby accepted.
2. A contract for completion of the project is approved and awarded to Scandia Trucking for
an amount not to exceed $175,000, and the Mayor and city clerk are hereby directed to
execute and sign the contract with Scandia Trucking.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 18' day of November 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
Memorandum
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Director
SUBJECT: 2040 Comprehensive Plan. Adoption of the Hugo 2040 Comprehensive Plan
DATE: November 14, 2019, for the City Council Meeting of November 18, 2019
Background:
In 2017, the City initiated the planning process to update the 2030 Comprehensive Plan that was
completed in 2008. As part of the 2040 Comprehensive Plan update, the City has held several
meetings with residents, Commissions, and Council to gather feedback and understand
community priorities and what has changed since that time.
The City Council reviewed the Comprehensive Plan and held a public hearing on April 4, 2018.
At that time, Council approved the 2040 Comprehensive Plan for distribution to affected
jurisdictions and to the Metropolitan Council for preliminary review. On March 4, 2019 the City
Council considered all comments and authorized submittal of the Comprehensive Plan to the
Metropolitan Council.
2. 2040 Comprehensive Plan:
Following submission of the Comprehensive Plan, staff worked closely with the Metropolitan
Council to satisfy comments on the plan. The Metropolitan Council deemed the Comprehensive
Plan complete for review on August 22, 2019 and at its October 23, 2019 meeting the
Metropolitan Council approved the 2040 Comprehensive Plan. Most of the changes made
through the review process were minor with one notable change as follows;
• A Fair Housing Policy has been included in the housing chapter as Appendix 4-2. The
Fair Housing Policy will be adopted as part of the 2040 Comprehensive Plan adoption.
The updated Comprehensive Plan is available on City's website at:
https://www.ci.hugo.mn.us/2040coMppl
The Local Water Supply Plan, as required by the MN DNR, is included in the Comprehensive
Water Supply and Distribution Plan as Appendix 9-1. The City is also required to adopt the Local
2040 Comp Plan Adoption
Page 2
Water Supply Plan as part of the Comprehensive Plan and sign the Certificate of Adoption to be
sent to the DNR.
3. Next Steps:
The City has nine months after the Met Council approves the Comprehensive Plan to formally
adopt the plan. After the City formally adopts the Comprehensive Plan the City shall being
working on the adopted implementation items and amend the City Code to be consistent with the
Comprehensive Plan within 9 months. For example staff will be:
Reviewing and evaluating the zoning districts to ensure consistency with the 2040
Comprehensive Plan.
Coordinating with the Met Council in the City's planning to determine wastewater
service feasibility for the eastern portion of the City.
Staff recommends any City Code revisions to be reviewed through the Ordinance Review
Committee (ORC). The ORC will start reviewing the plan and making recommendations to the
City Council on the revisions. The City Council could then authorize a public hearing. This will
be completed within the 9 months allowed and a public hearing will be held on the revisions.
There are a few items minor items that will need to be reviewed and revised in the Local Water
Supply Plan. Staff will review the City Code pertaining to the water system and will ensure it
includes provisions regarding what happens during critical water deficiencies (emergency water
conservation measures).
4. Recommendation:
Staff recommends adoption of the attached resolution approving the 2040 Comprehensive Plan.
Staff recommends the City Council authorize forwarding any revisions to the City Code related
to the 2040 Comprehensive Plan to the ORC.
This action requires a 4/5 vote of the City Council.
Attachments
a. Resolution approving the 2040 Comprehensive Plan
b. Fair Housing Policy
RESOLUTION 2019 —
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGO
ADOPTING THE 2040 HUGO COMPREHENSIVE PLAN UPDATE
WHEREAS, Minnesota Statutes §473.864 requires each local governmental unit
to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and
official controls at least once every ten years to ensure its comprehensive plan conforms
to metropolitan system plans and ensure its fiscal devices and official controls do not
conflict with the comprehensive plan or permit activities that conflict with metropolitan
system plans; and
WHEREAS, Minnesota Statutes §473.858 and §473.864 require local governmental
units to complete their "decennial" reviews by December 31, 2018; and
WHEREAS, the City of Hugo authorized the review and update of its
Comprehensive Plan; and
WHEREAS, the proposed 2040 Comprehensive Plan is a planning tool intended
to guide the future growth and development of the City of Hugo in a manner that
conforms with metropolitan system plans and complies with the Metropolitan Land
Planning Act and other applicable planning statutes; and
WHEREAS, the City of Hugo 2040 Comprehensive Plan reflects a community
planning process involving elected officials, appointed officials, city staff, community
organizations, the public at large, developers, and other stakeholders; and
WHEREAS, pursuant to Minnesota Statutes §473.858, the proposed 2040
Comprehensive Plan was submitted to adjacent governmental units and affected special
districts and school districts for review and comment on April 16, 2018, and the statutory
six-month review and comment period has elapsed; and
WHEREAS, the Planning Commission has considered the proposed 2040
Comprehensive Plan and all public comments, and thereafter submitted its
recommendations to the City Council, and
WHEREAS, on March 8, 2018, the Hugo Planning Commission conducted a
public hearing(s) on the proposed 2040 Comprehensive Plan; and
WHEREAS, the Hugo City Council approved Resolution 2019-9 authorizing the
proposed 2040 Comprehensive Plan to be submitted to the Metropolitan Council for
review; and
WHEREAS, at its regular meeting on October 23, 2019, the Metropolitan
Council completed its review of the proposed 2040 Comprehensive Plan and found that
Resolution 2019-
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the Plan meets the requirements of the Metropolitan Land Planning Act; conforms to the
metropolitan system plans for transportation (including aviation), water resources, and
parks; is consistent with Thrive MSP 2040; and is compatible with the plans of adjacent
jurisdictions and affected special districts and school districts; and
WHEREAS, the proposed 2040 Comprehensive Plan includes all revisions made
during the review process and responds to additional advisory comments that are part of
the Metropolitan Council's actions authorizing the City of Hugo to place its proposed
2040 Comprehensive Plan into effect.
WHEREAS, a fair housing policy has been included as an appendix in the
proposed 2040 Comprehensive Plan and will be adopted as part of the 2040
Comprehensive Plan.
WHEREAS, the Local Water Supply Plan has been included as an appendix in
the proposed 2040 Comprehensive Plan and will be adopted as part of the 2040
Comprehensive Plan.
NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUGO, MINNESOTA, that the Hugo 2040 Comprehensive Plan is adopted
and is effective as of the date of this resolution.
BE IT FURTHER RESOLVED that, pursuant to §473.864 and §473.865 of the
Metropolitan Land Planning Act, the City of Hugo will: (1) review its fiscal devices and
official controls; (2) if necessary, amend its fiscal devices and official controls to ensure
they do not conflict with the 2040 Comprehensive Plan or permit activity in conflict with
metropolitan system plans; and (3) submit amendments to fiscal devices or official
controls to the Metropolitan Council for "information purposes."
WHEREUPON, a vote being taken upon the motion, the following members voted in
favor: xx
The following voted against: xx
ADOPTED by the City Council this 18'h day of November 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
City of Hugo, Minnesota
Fair Housing Policy
Adopted: 11-18-2019
1. Purpose/Vision
Title VIII of the Civil Rights Act establishes federal policy for providing fair housing throughout
the United States. The intent of Title VIII is to assure equal housing opportunities for all
citizens. Furthermore, the City of Hugo ("the City"), as a recipient of federal community
development funds under Title I of the Housing and Community Development Act of 1974, is
obligated to certify that it will affirmatively further fair housing. The City is committed to
meeting this obligation and has developed this Fair Housing Policy to further that goal.
2. Fair Housing Policy Statement
It is the policy and commitment of the City to ensure that fair and equal housing opportunities
are granted to all persons in all housing opportunities and development activities funded by the
city regardless of race, color, religion, gender, sexual orientation, marital status, status with
regard to public assistances, familial status, national origin, or disability. This shall be done
through external policies that provide meaningful access to all constituents and fair housing
informational and referral services; and internal practices and procedures that do not discriminate
and that affirmatively further fair housing.
3. External Practices
a. Meaningful Access
i. Online Information. The City will have information about fair housing
displayed on the City's website. The website page will provide a
link to the Minnesota Department of Human Rights. The webpage will also
have links to various fair housing resources, including the Department of
Housing and Urban Development, Washington County CDA, and others.
ii. In -Person Information. The City will provide fair housing information to
anyone requesting such information at the city offices. Community Development
Department staff will provide information of the online web page for fair housing
resources.
iii. Languages. The City is committed to providing information in the native
language of its residents. Therefore, if the City's website translation tool does not
provide translation in a native language, then the City will direct individuals to
appropriate translation services that are available.
4. Internal Practices
The City commits to the following steps to promote awareness and sensitivity to fair housing
issues in all of its government functions.
a. Staff Training - The City will continue to train its staff and officials on fair housing
considerations.
b. Housing Analysis - The City will review its housing inventory periodically to
examine the affordability of both rental and owner -occupied housing to inform future
City actions.
c. Code Analysis - The City will review its municipal code periodically, with specific
focus on ordinances related to zoning, building and occupancy standards, to identify
any potential for disparate impact or treatment.
d. Project Planning and Analysis - The City planning functions and development
review will consider housing issues, including whether potential projects may
perpetuate segregation or lead to displacement of protected classes.
e. Community Engagement - The City will seek input from under -represented
populations in the community utilizing engagement best practices, including outreach
to local groups regarding fair housing, development, zoning, and land use changes
that may be expedited by the City.
f. Affirmatively Furthering Fair Housing - As a recipient of federal funds, the City
agrees to participate in the Regional Analysis of Impediments, as organized by the
regional Fair Housing Implementation Council. The City will consider integrating the
recommendations and action plan into city planning documents, including the
Consolidated Plan, the Comprehensive Plan, and other applicable documents.
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