HomeMy WebLinkAbout2019.12.02 CC Packet14669 Fitzgerald Avenue North • Hugo, MN 55030
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, DECEMBER 2, 2019 — 7 P.M.
1. November 18, 2019, City Council Meeting
2. November 20, 2019, Goodview Avenue Neighborhood Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Donation to the Hugo Yellow Ribbon Network by Jeff Loeks
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approve Claims Roster
2. Approve Resolution Approving 2020 Salary and Reimbursement Levels
3. Approve Extension of the Requirement to Connect to City Sanitary Sewer
4. Approve Resolution for Renewal of 2020 Licenses for Refuse Haulers
H. PUBLIC HEARING
1. Public Hearing on City Budget and Tax Levy
I. OLD BUSINESS
1. None Scheduled
J. NEW BUSINESS
1. Discussion on Assistant Building Official Position
2. ISD #624 White Bear Lake Area Schools — Sketch Plan Review and CUP Request
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Update
M. ADMINISTRATIVE PRESENTATIONS
1. City Holiday Party on Thursday, December 12, 2019
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, DECEMBER 2, 2019
D.1 November 18, 2019, City Council Meeting
D.2 November 20, 2019, Goodview Avenue Neighborhood Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Donation to the Hugo Yellow Ribbon Network by Jeff Loeks
Jeff Locks will be in attendance to present a donation to the Hugo Yellow Ribbon Network.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Resolution Approving 2019 Salary and Reimbursement Levels
At the mid -year budget workshop, the City Council indicated their willingness to adjust the
City's salary matrix by 3% and to grant step increases to those employees who have not yet
reached their pay grade maximums. Ten of the City's 26 full-time employees will receive step
increases. The net aggregate dollar increase equals $90,527 and the overall budget for employee
wages will increase by 4.7%. Using state supplied software the Finance Department verified that
the City will remain in compliance with Pay Equity Statutes. Staff recommends that the City
Council approve the resolution setting 2020 salaries for City Employees and establishing
reimbursement levels.
G.3 Approve Extension Requests for Connection to City Sanitary Sewer —129th Street
Improvement Proiect
In 2007, a street project was done with improvements to 129t' Street, Elmcrest Avenue, and
Ethan Avenue that included installation of municipal sewer and water. According to ordinance,
property owners have one year to connect to the system or request an extension. Council
approved three-year extensions in 2007, 2010, 2013 and again in 2016 on six properties, which
will be expiring at the end of this year. Four of these properties have individual sewage
treatment systems that are in compliance with Washington County's septic requirements, one
property is a seasonal business with a holding tank that is pumped annually, and one is an
unoccupied residence. Staff is recommending approval of extensions for five of the properties
with the condition they remain compliant with Washington County's septic requirements, and
recommends the unoccupied property be required to connect to the municipal system prior to
issuance of a Certificate of Occupancy. Staff recommend Council approve the three-year
extensions for connection to City Sanitary Sewer until December 31, 2022, subject to the
conditions as stated.
GA Approve Resolution for Renewal of 2020 Licenses for Refuse Haulers
The City has received applications from seven refuse haulers who provide refuse collection and
recycling services to Hugo businesses and residents. Licenses will be issued to these haulers
upon receipt of the $165 annual licensing fee and proof of insurance. City staff recommends
Council approve the resolution issuing 2019 refuse haulers licenses to: Gene's Disposal; SRC,
Inc.; Maroney's Sanitation; Ace Solid Waste; Walters Recycling; Republic Services; and MN
Waste Management.
H.1 Public Hearing on City Budget and Tax Lew
State statutes require the City Council to hold a public hearing on the proposed city budget and
tax levy for the 2020 fiscal year. Finance Director Ron Otkin will present the budget and tax
levy to the Council prior to taking public comment. At the conclusion of the public hearing staff
recommends adoption of a Resolution Approving the General Fund Budget for the 2020 Fiscal
Year and a Resolution Approving the Final Tax Levy Payable in 2020.
J.1 Discussion on Assistant Building Official Position
With the pending retirement of Building Official Chuck Preisler, staff would like to hire an
assistant building official to train as his replacement. Staff has drafted a job description and will
present to Council information on this position. Staff recommends Council approve the job
description and authorize advertisement for an assistant building official.
J.2 ISD #624 White Bear Lake Area Schools — Sketch Plan Review and CUP Request
ISD #624 White Bear Lake Area Schools has applied for a sketch plan review of a potential
transportation and maintenance facility located on Fenway Boulevard, north of 130th Street N.
The school district is also requesting approval of a conditional use permit for exterior storage
exceeding the size of the principal building on site. At the November 21, 2019 Planning
Commission meeting, staff recommended the Planning Commission provide comments on the
sketch plan and recommended approval of the conditional use permit. The Planning Commission
provided comments on the circulation of the site, the proposed fencing and screening, and access
to the site. The Planning Commission recommended approval of the conditional use permit to the
City Council, subject to the conditions listed in the resolution and draft conditional use permit.
The applicant is requesting the City Council provide comments on the sketch plan and approval
of the conditional use permit.
LA Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the
Yellow Ribbon Network activities held recently.
M.1 City Holiday Party on Thursday, December 12, 2019
The Council has scheduled a meeting to attend the City Holiday Parry on Thursday, December
12, 2019, with social hour at 5:30 p.m. and dinner at 6:30. p.m. The event will be held at the
Hugo American Legion.
N. Adiournment
00
14669 Fitzgerald Avenue North • Hugo. MN 55038
Call to Order
MINUTES
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, NOVEMBER 18, 2019 — 7 P.M.
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas, Klein, Miron, Weidt
ABSENT: Petryk
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney
Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau
November 4, 2019 City Council Meetin!
Klein made motion, Miron seconded, to approve the minutes for the regular City Council
meeting held on November 4, 2019, as presented.
All Ayes. Motion carried.
November 12, 2019 Public Works Facility Study Meeting
Miron made motion, Klein seconded, to approve the minutes for the meeting on the Public
Works Facility Study held on November 12, 2019, as presented.
All Ayes. Motion carried.
November 13, 2019 White Bear Area Chamber of Commerce Legislative Reception
Miron made motion, Klein seconded, to approve the minutes for the Legislative Reception held
on November 13, 2019, as presented.
Al Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended to postpone the
presentation by Jeff Loeks until the next meeting.
All Ayes. Motion carried.
Donation to the Yellow Ribbon Network — Jeff Loeks
Jeff Loeks was to present a donation to the Hugo Yellow Ribbon Network. This was postponed
until the next Council meeting.
Hugo City Council Meeting Minutes for November 18, 2019
Page 2 of 5
Consent Agenda
Klein made motion, Haas seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Official Chuck Preisler
3. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek
Trail Association
4. Approve Donation from the Hugo American Legion to the Hugo Fire Department
5. Approve Promotion of Baily Lund to Regular Firefighter
6. Approve Pay Request No. 5 for 130th Street Improvement Project
7. Approved Revisions to the JPA with Lino Lakes
8. Approve Scope of Services from Oertel Architects for Public Works Study, Part 2
9. Approve Deeds for Property Donation from Rich Kettler
All Ayes. Motion carried
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Building Official Chuck Preisler
Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29,
2004 and was promoted to Building Official in April 2010. Adoption of the Consent Agenda
approved the annual performance review for Building Official Chuck Preisler.
Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail
Association
The Hugo Snowmobile Club and the Rice Creek Trail Association had submitted their respective
Snowmobile Trail Applications for the 2019-2020 snow season. Adoption of the Consent
Agenda approved the Snowmobile Trail Applications for the Hugo Snowmobile Club and the
Rice Creek Trail Association.
Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion wanted to donate $300 to the Hugo Fire Department for training and
equipment. Donations to the Fire Department must be approved by the City Council. Adoption
of the Consent Agenda approved the $300 donation to the Fire Department from the Hugo
Legion.
Approve Promotion of Baily Lund to Regular Firefighter
At its December 4, 2017, meeting, the Council approved the hiring of Baily Lund as a
probationary firefighter. Baily had completed all of the necessary requirements to be promoted
Hugo City Council Meeting Minutes for November 18, 2019
Page 3 of 5
to regular firefighter. Adoption of the Consent Agenda approved the promotion of Baily Lund to
regular firefighter status effective December 1, 2019.
Approve Pay Request No. 5 for 130th Street Improvement Project
The City had received Pay Voucher No. 5 from Dresel Contracting for work done on the 1301
Street Improvement Project. Staff had reviewed the pay request and found it acceptable for the
work certified through October 31, 2019. Adoption of the Consent Agenda approved payment in
the amount of $559,738.16 to Dresel Contracting.
Approved Revisions to the JPA with Lino Lakes
The City of Hugo has a Joint Powers Agreement for the proposed improvements to Elmcrest
Avenue and Cedar Street as Lino Lakes and Hugo had agreed that both communities benefit
from a joint project. The project was bid this fall; however, the bid prices exceeded estimates
and staff recommended re -bidding in early 2020 in hopes of receiving better bid prices. In the
meantime, the City had received calls regarding the potential development of Mel-o-dee Stables
and staff believed it was important to at least make accommodations to have a bid alternate
included in the bid package that would include the extension of sanitary sewer and watermain
from the south to serve this property. This would provide clear information to the developer on
what costs responsibilities they would have in moving forward with development of this
parcel. Adoption of the Consent Agenda approved the 2nd Amendment to the Joint Powers
Agreement to include engineering costs related to the potential extension of utilities in Elmcrest
Avenue be billed to and paid for by the City of Hugo.
Approve Scope of Services from Oertel Architects for Public Works Study, Part 2
At its December 12, 2019, workshop, the Council gave direction to staff and Oertel Architects to
prepare a scope of services proposal for part 2 planning of the Public Works facilities
study. Adoption of the Consent Agenda approved the proposal as submitted by Jeff Oertel.
Approve Deeds for Property Donation from Rich Kettler
At its Monday, November 4, 2019, meeting, the City Council directed staff to draft a quit claim
deed to accept the property donation from Rich Kettler. This property is generally located on the
northwest corner of 140d' Street and Fenway Avenue. Adoption of the Consent Agenda approved
the deeds and accept the property donation from Rich Kettler.
Award of Contract for Judicial Ditch 2 Maintenance Proiect
At is October 21, 2019, meeting, the Hugo City Council approved the Plans and Specifications
for the Judicial Ditch 2 Maintenance Project and authorized staff to solicit quotes to complete
maintenance work in an amount not to exceed $175,000 in construction costs, or the City would
need to go through the bidding process. City Engineer Mark Erichson explained the goal of the
project was to get the Hardwood Creek drainage system cleaned and fully functional. The plans
that were completed include the entire five -mile section that still needed maintenance work. It
was expected that only about one-third of the remaining ditch would be improved as part of this
phase of the project; however, the project could be expanded. On November 7, 2019, two quotes
Hugo City Council Meeting Minutes for November 18, 2019
Page 4 of 5
were received. Erichson recommended Council approve the resolution accepting the quotes and
awarding the contract to Scandia Trucking in the amount of $119,794.80 and an amount not to
exceed $175,000 if the project is expanded.
Haas made motion, Klein seconded, to approve RESOLUTION 2019 - 48 ACCEPTING
QUOTES AND AWARDING CONTRACT TO SCANDIA TRUCKING FOR THE 2019
JUDICIAL DITCH TWO MAINTENANCE PROJECT.
All Ayes. Motion carried.
Approve Resolutions Adopting the 2040 Comprehensive Plan and Local Water Plan
Community Development Director Rachel Juba provided background on the Comprehensive
Plan update process. Beginning in January, 2017, the City held meetings, workshops, and open
houses to solicit resident input, and a public hearing was held by the City Council in April. On
March 4, 2019, the City Council authorized submittal of the Comprehensive Plan to the
Metropolitan Council, and the Met Council approved it at their October 23, 2019, meeting.
Juba explained there have been no land use changes and forecasts were moved up a decade from
the 2020 plan. The parks chapter of the plan had many changes, and there were changes made
due to new requirements of the Metropolitan Council. Included in the 2040 plan approval would
be the Fair Housing Policy, which outlines resources the City will have available on housing
opportunities. This will allow the city to be eligible for some grants. Also included was the
Local Water Supply Plan, which was required and approved by the DNR and addresses water
conservation and emergency preparedness in case of a water crisis.
After the City formally adopts the Comprehensive Plan, work would begin on the adopted
implementation items. The City is required to amend the City Code to be consistent with the
Comprehensive Plan within nine months of adoption. Staff will be reviewing zoning districts to
make sure they are consistent with the plan, and staff will coordinate with the Met Council on
wastewater service feasibility for eastern Hugo. Juba recommended revisions to the code be
done through the Ordinance Review Committee, who will make recommendations to the City
Council. The City could then hold public hearings on these revisions.
Klein made motion, Haas seconded, to approve RESOLUTION 2019 — 49 ADOPTING THE
2040 HUGO COMPREHENSIVE PLAN UPDATE.
All Ayes.
Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein reported on the Yellow Ribbon
Network activities held recently. On Saturday, the YRN helped the Forest Lake Rotary Club pack
over 900 lbs of care package items. He showed photos of the boxes they decorated and some of the
recipients. The YRN will be inviting the club to a meeting in December to recognize them. At that
same meeting, awards will be given to the Burger Night sponsors. Next Monday night, November
25, 2019, Culvers in Vadnais Heights will donate 10% of that evening's proceeds to raise money to
support the troops. This is being done as a project of an Eagle Scout who lives in White Bear Lake
and works there. The YRN had been receiving requests from deployed families for home repairs,
snow plowing, and construction of a handicap ramp. The YRN was also working on their Secret
Hugo City Council Meeting Minutes for November 18, 2019
Page 5 of 5
Santa program. Burger Night is next Tuesday and will be sponsored by the Washington County
Chapter of Disabled Veterans.
Update on Hugo Snowmobile Club
Mayor Weidt invited John Udstuen from the Hugo Snowmobile Club up to the podium to
provide an update. Udstuen talked about their goal to make safer trails, create tourism, and work
with residents who have trail related issues. He also talked about the MN DNR report that
showed all of Washington County was accident free last year. He stated they have been working
hard to keep tourism dollars in Hugo, and a U of M study found businesses get $42.22 tourism
dollars per snowmobiler trip. Udstuen commended Hugo landowner Richard Houde, who does
not snowmobile but did grant the club access over 880 feet of his property, which is making the
trail safer in that area.
Goodview Avenue Neighborhood Meeting on Wednesday, November 20, 2019
City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the
Goodview Avenue Neighborhood meeting to discuss a potential street improvement project. The
meeting will be held on Wednesday, November 20, 2019, from 7-8 p.m. in the Oneka Room at
Hugo City Hall.
Adjournment
Klein made motion, Haas seconded, to adjourn at 7:35 p.m.
All Ayes. Motion carried.
Respectfully submitted,
Michele Lindau,
City Clerk
Minutes
HUGO CITY COUNCIL MEETING
GOODVIEW AVE. NEIGHBORHOOD MEETING
WEDNESDAY, NOVEMBER 20, 2019
7:00 P.M.
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Haas, Klein, Weidt
ABSENT: Miron, Petryk
STAFF PRESENT: City Administrator Bryan Bear, Senior Engineering Technician Liz
Finnegan, Public Works Director Scott Anderson, Engineer Mark Erichson
The Hugo City Council attended the neighborhood meeting to discuss a potential road project on
Goodview Avenue, south of County Road 8. The meeting began with a presentation by City
Engineer Mark Erichson followed by a discussion with residents regarding traffic issues on
Goodview Avenue.
Respectfully Submitted,
Bryan Bear
City Administrator
City of Hugo Claims
December 2, 2019
G. 1
Vendor Invoice Amount Description Department
Allstream 16498399 $ 101.75 Fax Lines Administration
Animal Humane Society
AHS-111419 $ 200.00
Saf Trainin
Various
ARC Irrigation
5116 $ 500.00
Hanifl Fields Irrigation System Winterization
Parks Dept
ARC Irrigation
5117 $ 1,020.00
CSAH 8 Irrigation System Winterization
Street Dept
Amt Construction Com panyInc
30805 $ 1,674.40
Class 6 Gravel
Street Dept
Bryan Rock Products Inc _
38981
$ 9,944.85
1 3/4" Rock
Street Dept
CDW Government
VMX2535
$ 209.42
$ 114.45
$ 475.42
$ 1,632.43
$ 1,000.09
Battery Backup - Council Chambers
AudioNideo
CDW Government
VRG3998
iPad Case & Chargers
Cleaning Supplies
Uniform & Floor Mat Services
Public Works
Cintas Corporation
October
Various
Cintas Corporation
October
Various
Cintas Corp.oration
October
Supplies & Floor Mat Services
Fire Dept
City of Roseville
227089
$ 761.00
2019 Adobe Volume License
Administration
City of Roseville
227118
$ 2,053.00
2019 Virtual Server & Stoirage
Administration
Comcast
11/12/2019
$ 15.74
Business Cable thru December 21)
Administration
Core & Main LP _
Cornerstone Occupational Health Spec.
L553005
$ 1,752.55
Couplings for Watermain R airs
Water Utility
CHRIST0007
$ 50.00
Personnel Testing
Street Dept
Cornerstone Occupational Health Spec.
MAAS(H0000
$ 80.00
Personnel Testing
Street Dept
Custom Cap & Tire LLC
270022770
$ 656.00
Tires - Unit #114
Street Dept
Custom Cap & Tire LLC
270022864
$ 656.00
$ 235.71
_
Tires - Unit #109
Street Dept
Dakota Supply Group
F138238
Drinking Fountain Parts - Hanifl
Parks Dept
De Lage Landen Financial Services Inc
65652724
$ 311.37
November Copier Lease Payment
Administration
Dell Marketing LP
10350777151
$ 581.96
Micro Computer- Council Chamber Technology Upgrade
Gen Gov't Bldgs
Dail Marketing LP
10350777160
$ 581.96
Micro Computer- Oneka Room Technology Upgrade
Gen Gov't Bldgs
Forest Lake Napa
October
365507
$ 3,535.90
$ 4,357.46
$ 69.96 j
Auto Parts and Shop Supplies
Various
Gene's Disposal Service Inc
Trash & Appliance Removal - Fall Cleanup Day
@-ht Fixture - Well No. 2
Light Fixture - Well No. 2jReturned
Lf ht Fixture - Well No. 2
Parts for Mowers
Recycling
Grainger
9340113498
Water Utility
Grainger
9349545039
$ (69.96)
Water Utility
Water LFbfi
Parks De t
Grainger
9357424481
$ 34.16
$ 221.94
Huge Equipment Compa
146142
Hugo Equipment Company
Hugo Equipment Company
146825
$ 442.77
Parts for Mowers
I Parks Dept _
Parks Dept
146973
$ 112.99
Parts - Unit #319
Hugo Equipment Company
147137
$ 17.98
Shop Sup lies
Public Works
Hugo -Equipment Compan
l47426
$ 134.99
Parts - Unit #319
Parks Dept
Innovative Office Solutions LLC
IN2750791
$ 71.76
Desk Pad & Laminate Sheets
Public Works
Instrumental Research Inc
2222
$ 100.00
Water Bacteria Testing
Water Utility
Jimmy's Johnnys Inc
158061
$ 59.00
Portable Toilet Rental - HFD Practice Burn
Prosecution Fees Flat Fee
Disbursements' Prosecution Costs
Fire De pt
General Legal
Johns_onlfurner
Johnsonlrurner
! October
$ _ 4,829.00
$ 294.95
October
General Lecial
Johnson/Tumer
October
$ 5,475.50
$ 49.28
Civil Legal Fees - See Attached Breakdown
General Legal
Knowlan's Super Markets Inc
460
Fall Cleanup Day Supplies
_
Recycling
Knowlan's Super Markets Inc
2173
$ 55.73
Fall Cleanup Day Supplies
Recycling
Knowlan's Super Markets Inc
8464
$ 8.58
Soft Drinks for Lobby Machine
Gen Gov't Bldgs
Knowlan's Super Markets Inc _
8482
$ 10.69
Bus Tour Supplies
Administration
Knowlan's Super Markets Inc
9742
9764
$ 41.63
$ 9.99
Bus Tour Supplies
Meetinq Su • 'lies
Administration
Fire Dept
Knowlan's Super Markets Inc
La hlin's Pest Control
31832
$ 85.00
1 November Pest Control Service. CH
Gen Gov't Bldgs
MacQueen Equipment Inc
MacQueen Equipment Inc
P20958
$ 219.44
1 Parts - Unit #209
Sewer Utility
Sewer Utility
P23337
1 $ 536.00 Parts - Unit #209
Mark's Painting Service
11/7/2019
1 $ 100.00 ! Soffit Repairs - Council Chambers
Gen Gov't Bldgs
Water Utility
Street Deet
Water Utility _
Street Dept
Menards
24203
$ 4.77 Hardware -Water Tower No. 3
Menards
24701 $ 597.00 . Driveway Markers
Miller Excavating Inc
30544 $ 326.15 River Rock & Sand - Watermain Repairs
20109729 $ 25.00 Tree Care RNistry
Minnesota Department of Agriculture
NAC Mechanical Corp
165665 $ 1,751.00 HVAC Maintenance
Gen Gov't BLdgs
_
NAC Mechanical Corp166158
+ $ 1,057.51 : HVAC Repairs
Fire Dept
Public Works
Oertel Architects
19-07.2 $ 3,526.00
Public Works Space Needs Stud
OPG-31nc
3668 $ 11,100.00
_
Online Permitting Services 1/2
Building Inspections
O'Reilly Auto Parts
5914-103771 $ 6.49
2019PPO-34440 $ 475.00
Parts - Units #204
Street Dept
Past Perfect Software Inc
Past Perfect Online Hosting Renewal
Historical Commission
Stormwater Fund
Stormwater Fund
Peterson Companies Inc
41359 $ 450.00 .
Irrigation Winterization - Beaver Ponds Reuse
Peterson Companies Inc
Press on
41379 $ 425.00 Irrigation Winterization - Waters Edge Reuse
641322 $ 327.60 Tour de Hugo Advertisements
HV3745-INV1 _ $ 1,717.20 Lubricants
Parks Dept
Schaeffer Manufacturing Company
Public Works
Public Works
Schaeffer Manufacturi .Com an
HV3745-INV1 $ 434.88 Shop_.Supplies
HV3745-INV2 $ 290.40 Lubricants
Schaeffer Manufacturing Company
Public Works
Street Dept
Schifs (T.A.) & Sons Inc
65442 $ 1,325.57 Asphalt
SHI International Corp
610819225 $ 268.00 Windows Office License - Oneka Room Computer
B10819243 $ 268.00 Windows Office License - Council Chamber Computer
95335665-001 $ 27.91 Irrigation Hardware -Parks
Gen Gov't Bldgs
SHI International Corp
Gen Gov't Bldgs
SiteOne Landscape Supply LLC
Dept
Page 1
Vendor
SiteOne Landscape Stu plly LLC
Stabner Electric LLC
Invoice
95335665-001 $
1674 $
Sun Life Financial
December $
Synchrony Bank
97LEHVKRA8 $
Terrys Repair Co
3487 $
T-Mobile
870264054 $
T-Mobile
870254054 $
TruGreen
113323526 $
Wheel
Inc
Inc
Total Claims for
51-0012890436-6
City of Hugo Claims
December 2, 2019
G. 1
Amount Description
i . _�
429.78 Salt (Snow & Ice Removal)
725.00 Electrical Work - Council Chamber Technology Upgrade
838.75 Disability Premium
12.79 . Safety Supplies
Department
Public Works
Gen Gov't Bldd ss _
Finance Dept _
Public Works
101.68
Parts - Unit #301-D
Parks Dept
1,740.82
Cellular Phone Charges
Various
289.23
Equipment Purchases
Weed Control - Trails
Parts - Unit #CV1
Public Works
Street D2pt
Fire Dept
50.00
120.00
594.22
Watermain Leak Locates 140th & Hwy 61
Water Utility,
3,150.00
Street Light Installation - 130th Street Imp Project
Street Reconstruction
2,343.58
1 Shcv,.Towels, Padlocks. Gloves. Shovels. Etc
Public Works
Page 2
JOHNSON/TURNER
LEGAL
November 11, 2019
City of Hugo
Attn: Ron Otkin
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of October 31, 2019.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Carpenter Pro a Purchase
12-2359-027
$265.50
Council Meetings
19-2359-052
$300.00
Deutsche Bank Litigation
17-2359-044
$1,385.75
General 2019
19-2359-053
$2,624.25
Peltier Matter
19-2359-054
$817.50
White Bear Lake Restoration Litigation
13-2359-032
$82.50
Prosecution
12-2359-024
$5,123.95
TOTAL NOW DUE:
I
I0,,5a19..,A5
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNS RN R LEGAL
David K. Snyder
DKS/mah _
Enclosures
56 East Broadway Avenue, Suite 2.06, Forest Lake, MN 55025 / p 651.464.7292 / f 651.464.7348
Offices conveniently located throughout the metro area
johnsulituruer.Cont
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.cLhugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Bryan Bear, City Administrator
SUBJECT: 2020 Salary Resolution
DATE: For the City Council Meeting of December 02, 2019
DESIRED COUNCIL ACTION
Adoption of Resolution Setting 2020 Salaries and Employee Reimbursement Levels
CITY COUNCIL DIRECTION
At the mid -year budget workshop the City Council indicated their willingness to adjust the City's salary matrix by 3% and
to grant step increases to those employees who have not yet reached their pay grade maximums. After consulting with
Department Heads, and with the assistance of the Finance Department, the City Administrator hereby submits the
attached salary resolution for City Council consideration.
SALARY ADJUSTMENTS
The proposed resolution incorporates the Council's direction to staff as stated above. Ten of the city's 26 full-time
employees will receive step increases. Last year, a pay differential of $120/pay period was added to the Mechanic's
position for the use of personal tools in the performance of his duties. This pay differential will increase to $125/pay
period. The net aggregate dollar increase due to a 3.0% cost of living adjustment equals $57,749. The overall net
aggregate dollar increase equals $90,527, of which $74,235 is contained in the general fund budget. The remainder is
included in the water and sewer operating fund. The overall budget for employee wages will increase by 4.7%. It is
worth noting that the planner position is currently vacant. This position appears on the salary resolution at the
corresponding pay grade minimum.
FIRE DEPARTMENT RETENTION PLAN
The salary resolution contains a provision whereby firefighters who have completed at least 5 years of service (but less
than ten) on the department as of 01/01/20 will receive an additional $0.50 per hour. In addition, officer pay has been
increased 3% and the hourly firefighting rates have been adjusted by 14% (on average) to bring them in line with
current market rates.
MEAL REIMBURSEMENT
Last year staff recommended that the salary resolution provide for these reimbursement levels rather than the
Personnel Policy. The proposed levels are based on rates published annually by the federal General Services
Administration. The resolution reflects the rates for the Minneapolis/St. Paul metropolitan area. Reimbursement for
travel to destinations outside this area will be based on the GSA's published rates for that particular destination. Costs
for meals above these levels will not be reimbursed.
2020 Salary Resolution
Page 2
INSURANCE COVERAGES
The salary resolution provides for group health and dental insurance coverage for full-time employees and their
dependents at no cost to the employee. Short-term and long-term disability insurance coverage is provided for full-
time employees. The city does not offer employer paid life insurance coverage. Life insurance coverage may be
purchased through the Public Employees Retirement Association (PERA) via payroll deduction.
COMPARABLE WORTH COMPLIANCE
The adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Pay equity, or comparable
worth, is a standard that has been written into state law and applied to the public sector. The law specifically requires
that cities develop and administer compensation systems that establish and maintain equitable relationships between
female -dominated and male -dominated job classes. Our compensation system was found to be in compliance by the
Minnesota Department of Employee Relations three years ago and will be reviewed again in January, 2020. Using state
provided software staff ran the statistical analysis test and confirmed that the proposed salaries will keep our
compensation system compliant with pay equity guidelines.
ATTAC H M F NTS
Resolution Setting 2020 Salaries for City Employees and Establishing Employee Reimbursement Levels
2020 Salary Step Structure (matrix)
RESOLUTION 2019 -
RESOLUTION SETTING 2020 SALARIES FOR CITY EMPLOYEES AND
ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS
BE IT RESOLVED BY THE CITY COUNCIL of the City of Hugo, Washington County, Minnesota,
that the wages and salaries for city employees and employeee reimbursements be
set for the fiscal year beginning January 1, 2020, as follows:
Pay
BE IT FURTHER RESOLVED that, unless otherwise provided, the City shall pay 100 % of employee and dependent non -tobacco high -deductible health insurance,
100 % of employee and dependent dental insurance, and 100 % of short/long-term disability insurance for regular, full-time employees.
Upon roll call, the fallowing members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 2nd day of December, 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
City of Hugo, Minnesota
2020 Salary Step Structure
Pay Grade
Minimum
Step 1
Step 2
Step 3
Step 4
Step 5
Maximum
1
$ 31,464
$
32,882
$
34,359
$
36,151
$
37,521
$
39,210
$
40,989
2
$ 35,398
$
36,990
$
38,656
$
40,395
$
42,211
$
44,113
$
46,115
3
$ 39,823
$
41,613
$
43,487
$
45,444
$
47,489
$
49,626
$
51,878
4
$ 44,799
$
46,816
$
48,923
$
51,125
$
53,425
$
55,829
$
58,362
5
$ 50,400
$
52,667
$
55,037
$
57,514
$
60,102
$
62,806
$
65,657
6
$ 56,700
$
59,251
$
61,917
$
64,704
$
67,614
$
70,659
$
73,863
7
$ 63,787
$
66,656
$
69,656
$
72,791
$
76,067
$
79,490
$
83,098
8
$ 71,761
$
74,988
$
78,365
$
81,889
$
85,574
$
89,424
$
93,484
9
$ 80,731
$
84,363
$
88,160
$
92,125
$
96,272
$
100,605
$
105,169
10
$ 90,822
$
94,908
$
99,179
$
103,644
$
108,307
$
113,181
$
118,316
11
$102,175
$106,771
$111,578
$
116,598
$
121,844
$
127,329
$
133,107
12
$114,949
$120,120
$125,524
$
131,173
$
137,075
$
143,246
$
149,745
13
$129,318
$135,135
$141,214
$
147,570
$
154,210
$
161,152
$
168,463
14
$145,482
$152,027
$158,866
$
166,016
$
173,486
$
181,295
$
189,520
Agenda Number: G.3
CITY OF HUGO
BUILDING DEPARTMENT
Staff Report
TO: Bryan Bear, City Administrator
FROM: Chuck Preisler, Building Official
SUBJECT: 129th Street Sewer and Water Connection Update
DATE: November 25, 2019 for the City Council meeting of December 2,
2019
1. BACKGROUND:
At the meeting of November 16, 2009, the City Council discussed connections to the City
sanitary sewer system on 129th Street and in the Peloquin Industrial Park. Staff had sent
letters to property owners, notifying them of changes to fees for the connections and
reminding them that the one-year time period allowed for connection to the City's
sanitary sewer system had lapsed. Residents along 1291h Street were required to connect
within 1 year of availability, which was December 31, 2009. City Staff is also aware that
a property owner in the Peloquin Industrial Park has not connected, despite the sewer
project being complete for over 6 years.
City Engineer Jay Kennedy presented options for how the City could manage these
situations. The Mayor cautioned that a change in policy could negatively affect the
City's utility fund. A motion was made and carried to work with the individual property
owners to connect to sewer, evaluate extension requests on a case -by -case basis, and
bring back to the Council any additional requests for extensions.
2. SEWER CONNECTION UPDATE:
City Staff continued to coordinate extensions with the property owners and Washington
County Public Health and Environment Department. Washington County requests
documentation every three years on the condition of the in ground sewage treatment
system of each resident in the County. In the case of a holding tank, they would require
regular pumping and inspection. It was requested that residents provide the City of Hugo
documentation from a State Licensed Sewage Treatment Contractor as to the condition of
their system and request in writing an extension of the requirement to connect to the City
sanitary sewer system.
3. PROPOSED EXTENSIONS:
129th Street
Four properties have in -ground sewer treatment systems and provided documentation on
the condition of the systems and have met the requirements in Washington County's
Septic Ordinance. An extension could be given as they remain in compliance with
Washington County's septic requirements.
■ 4486129"' St. N.
■ 13015 Elmcrest Ave. N.
■ 12895 Ethan Ave.
■ 12877 Ethan Ave.
Two properties have unique circumstances:
4444129th Street
The property has a holding tank. In a Special Use Permit approved May 3, 1993,
the rental of boats and minor retail sales of candy, snacks, pop and 3.2 beer was
allowed with several conditions. Condition 5 states:
"If, and when municipal sewer and/or water is available to the site the septic
holding tank shall be removed and all sanitary facilities shall be connected to
municipal service. The property owner shall pay all assessments for the public
improvements in the manner provided by law."
This is a seasonal business, typically open from May through September. The
tank has been pumped annually and an extension for connection may be awarded
conditional upon regular pumping and inspection.
4510129h Street
The property has a holding tank and several open building permits. The property
owner is not living at the residence and will not receive a Certificate of
Occupancy until all of the building permits are finalized and a connection has
been made to the City sanitary sewer system.
4. RECOMMENDATION:
Staff recommends that the City Council approve:
An extension of the requirement to connect to City sanitary sewer be given to the
following properties with the condition that they remain compliant with Washington
County's septic requirements which includes regular inspection. A system failure
requires immediate connection to the City sanitary sewer service.
0 4486129'h St. N.
■ 13015 Elmcrest Ave. N.
■ 12895 Ethan Ave.
■ 12877Ethan Ave.
An extension of the requirement to connect for 4444129th Street with the condition that
the holding tank be pumped annually and pass regular inspections by a State Licensed
Sewage Treatment Contractor. A system failure requires immediate connection to the
City sanitary sewer service.
An extension of the requirement to connect for 4510129'h Street with the condition that
the holding tank be removed and connections to City sanitary sewer and water be made
before a Certificate of Occupancy is granted.
5. ATTACHMENTS:
Map of Utility Connections in 129th Street Neighborhood
City of Hugo
Legend
Vacant
Connected
NotConnected_ WithCompliantSystem
NotConnected_WithSpecialCircumstance
HugoCity of Map Created by the City of Hugo
Community Development Department 1 inch = 250 feet
Date: October 2013
RESOLUTION 2019-
CITY OF HUGO
APPROVING 2020 REFUSE HAULERS LICENSES
The Hugo City Council approves the following refuse haulers licenses for 2020 subject to:
1. Payment of all license fees
2. Proof of insurance
3. Submission of completed license application
License # Name
2020-1 Gene's Disposal
Hugo, MN
2020-2 SRC, Inc.
Forest Lake, MN
2020-3
Maroney's Sanitation, Inc.
Stillwater, MN
2020-4
Ace Solid Waste Management
Ramsey, MN
2020-5
Walters Recycling and Refuse
Circle Pines, MN
2020-6
Republic Services
Circle Pines, MN
2020-7
Waste Management
Blaine, MN
Whereupon said resolution was declared passed and adopted on December 2, 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
4.1
City of
UFO 14669 Fitzgerald Avenue North, Hugo, N1N 55038 (651) 762-6300 www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: 2020 Final Budget and Tax Levy
DATE: For the City Council Meeting of December 2, 2019
DESIRED COUNCIL ACTION
Adopt Resolution Approving the General Fund Budget for the 2020 Fiscal Year.
Adopt Resolution Approving Final Tax Levy Payable in 2020.
COMMENTS
On September 16, 2019, the City Council adopted a preliminary 2020 tax levy of $8,313,784.
Washington County has determined that based on their estimate of tax capacity the urban tax rate will
increase to 39.186% of tax capacity (up from 36.330%) and the rural tax rate will increase to 35.297%
of tax capacity (up from 32.798%). Attached for City Council consideration are two resolutions that
approve the general fund budget and approve the final tax levy payable in 2020.
Staff feels that the final budget document accurately reflects the true cost of operations and meets the
goals put forth by the City Council concerning spending and taxation levels. As such, the staff
recommends adoption of these resolutions.
ACKNOWLEDGMENTS
The preparation of the budget document on a timely basis could not have been accomplished without
the efficient services of the department heads. I want to express my appreciation to the City
Administrator, Mayor, and Members of the City Council for their interest and support in planning and
conducting the financial operations of the city.
ATTACHMENTS
Resolution Approving the General Fund Budget for the 2020 Fiscal Year
Resolution Approving the Final Tax Levy Payable in 2020
2020 Budget Document
RESOLUTION 2019 -
RESOLUTION APPROVING THE GENERAL FUND BUDGET
FOR THE 2020 FISCAL YEAR
BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, Washington County, Minnesota, that the General Fund
budget for the 2020 fiscal year is hereby approved as follows:
ACCOUNT
2020
DESCRIPTION
REVENUES
Property Taxes
$
5,650,000
Non -Levy Related Taxes
$
8,617
Franchise Taxes
$
164,353
Penalties & Interest
$
3,470
Business Licenses
$
18,890
Non -Business Permits
$
86,738
Fire Insurance Aid
$
88,409
Fire Training Reimbursement
$
5,000
State Aid for Street Maintenance
$
195,970
County Recycling Grant
$
31,324
Charges for Services
$
115,978
Fines and Forfeits
$
35,470
Investment Earnings
$
17,400
Miscellaneous Revenues
$
11,675
Total General Fund Revenues
$
6,433,294
Upon roll call, the following members voted AYE:
Upon roll call, the following members voted NAY:
ACCOUNT
2020
DESCRIPTION
EXPENSES
Mayor and City Council
$
40,347
Ordinances and Proceedings
$
5,500
City Administration
$
222,574
Audio/Video
$
17,290
Elections
$
21,728
City Clerk
$
144,899
Finance
$
317,800
Assessor
$
84,355
Legal
$
88,545
Planning and Zoning
$
174,413
General Government Buildings
$
100,680
Engineering
$
192,072
Law Enforcement
$
1,151,946
Fire Department
$
543,386
Building Department
$
476,399
Animal Control
$
8,500
Streets and Roadways
$
1,656,202
Street Lighting
$
150,915
Recycling & Composting
$
8,400
Contributions
$
20,001
Park Maintenance
$
456,956
Park Planning & Programming
$
99,660
Community Development
$
115,098
Firefighter's Relief
$
88,409
Dues and Memberships
$
21,584
Miscellaneous Unallocated
$
25,635
Subtotal General Fund Expenses
$
6,233,294
Tax Rate Stabilization
$
200,000
Total General Fund Expenses
$
6,433,294
Whereupon said resolution was declared passed and adopted this 2nd day of December, 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
RESOLUTION 2019 -
RESOLUTION APPROVING FINAL TAX LEVY PAYABLE IN 2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the following sums of money be levied
for the current year, payable in 2020, upon the taxable property in the City of Hugo,
and certified to Washington County for collection:
Fund
Certified Tax Levy
General Operating
101
$
5,650,000
Park Improvements
225
$
92,000
Fire Relief
226
$
18,002
Equipment Purchasing
403
$
221,000
Capital Improvements
408
$
1,160,000
Future Lions Park Tax Abatement Bonds
410
$
556,133
Future Public Works Facility Capital Improvement Bonds
411
$
274,626
Stormwater Improvements
605
$
278,788
Total General Levy
$
8,250,549
Improvement Bonds of 2011 (General Obligations)
317
$
63,235
Total Debt Service Levy
$
63,235
Total Certified Tax Levy
$
8,313,784
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 2nd day of December, 2019.
Tom Weidt, Mayor
Michele Lindau, City Clerk
CITY OF HUGO
2020 GENERAL FUND BUDGET DOCUMENT
2nd Draft
Council Meeting
2-Dec-19
2020 General Fund Budget
TABLE OF CONTENTS
General Fund Revenues
P_ age
1 -2
General Fund Expenditures 3 - 10
CITY OF HUGO
2020 GENERAL FUND REVENUE BUDGET
LINE
ACCOUNT
2019
2019
2020 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
1
Current Ad Valorem
$
4,826,290 $
4,789,208
$
5,128,351 General tax levy reduced by fiscal disparities
2
Fiscal Disparities
$
542,736 $
542,736
$
521,649 Certfied by Washington County
3
Delinquent Taxes
$
- $
27,505
$
j Offset by reduction in current ad valorem
4
Property Taxes
$
5,369,026 $
5,359,449 1
$
5,650,000
5
Mobile Home Tax
$
4,261 $
4,815
$
4,815 6-year average
6
Pao,-, ents in Lieu of Taxes
$
3,802 $
3,707 !
$
3,802 Mueller Manor
7
Excess TIF Distribution
$
19,025 $
-
$
- Accounted for in 2018
8
Non Levy Related Taxes
$
27,088 $
8,522
$
_
8,617
9
Cable TV Franchise Fee
$
171,597 $
167,352
$
163,107 5% gross revenue fee
10
Nextera Wireless Franchise Fee
$
1,425 $
1,246
$
1,246 5% gross revenue fee
11
Franchise Taxes
$
173,022 $
168,598
$
164,353
12
Penalties & Interest
$
3,470 $
3,470
$
3,470 Late tax & assessment payments
13
Penalties & Interest
$
3,470 $
3,470
$
3,470
14
License Application Fees
$
- $
1,000
$
- Assumes no new licensees
15
On -Sale Liquor
$
11,500 $
11,500
$
11,500 5 a $2,300
16
On -Sale 3.2 Beer
$
300 $
300
$
300 2 a $150
17
On -Sale Wine
$
400 $
400 I
$
400 2 @ $200
18
On -Sale Club
$
200 $
200 '.
$
200
1 @
$200
19
OnSaleSunday
$
1,600 $
1,600
$
1,600
8 @
$200
20
Off -Sale Liquor
$
5D0 $
700 .
$
500
5 @
$100
21
Off -Sale 3.2 Beer
$
2D0 $
200 '
$
200
2 @
$100
22
Temporary Liquor
$
135
$ 135
$
_
135 .9 days $15
23
Alcoholic Beverages
$
14,835
$ 16,035
$
14,835
24
Utility Installers
$
750
$ 750
$
750 10 @ $75
25
Mining Permits
$
-
$
275 .1 @ $275 (2-year license
$ -
26
Waste Haulers
$
1,155
$
1,155 7 @ $165
$ 1,155
27
Hazardous Waste Collection Fees
$
600
$ 600
$
600 2 @ $300
28
Auto Dismantling
$
-
$ -
$
200 1 @ $200 (2-year license)
29
Peddlers Permits
$
475
$ 1,250
$
475 19 @ $25
30
Tobacco Licenses
$
600
_
$ 600
$
600 6 @ $100
31
Gaming Licenses
$
290 .
$
$
LeVs eliminate this fee
32
Business Licenses
$
18,705
$ 20,390
$
18,890
$ 199,497
33 Building Permits $ 65,800
$
65,800 50 housing units @ $1,316
34
Surcharge Rentention
$
125
$ 473
$
125 50 housing units @ $2.50
35
Plumbing Permits
$
3,700
$ 16,066
$
3,700 50 housing units @ $74
36
Mechanical Permits
$
6,950
$ 25,377
$
_6,9_50 50 housing units @ $139
37
Electrical Permits
$
3,980
$ 5,879
$
3,980 20% of total permit fee
38
Driveway Permits
$
1,375
$ 3,190
$
1,375 25 housing units @ $55
39
Right of Way User Permit
$
30
$ 30
$
30 1 @ $30
40
Utility Permits
$
1,500
$ 3,360
$
1,500 50 housing units @ $30
41
SAC Charge Retention
$
1,243
$ 1,466
$
1,243 50 housing units @ $24.85
42
Special Use Permits
$
1,000
$ 1,000
$
1,000 4 @ $250
43
Special Event Permits
$
750
$ 825
$
750 10 @ $75
44
Special Event Sign Permits
$
60
$ 80
$
60 3 @ $20
45
Burning Permits
$
225
$ 330
$
225 15 @ $15 (includes commercial]
46
- Less Credit Card Fees
$
.3,310.
$ -
$
- 3% on permit and plan check fees
$ 257,573
47 Non Business Permits $ 83,428
$
$
$
$
$
$
$
$
$
86,738
- Reduces Current Ad Valorem Revenue
71,790 Pass-thru to Fire Relief Assn
16,619 Pass-thru to Fire Relief Assn
- Pass-thru to Fire Relief Assn
5,000 State fire training reimbursment
195,970 Previously deposited in Street Maint Fund
This aid program was eliminated
289.379
48
Market Value Credit - Agricultural $ -
Fire Insurance Aid $ 69,260
$ 9,577
$ 71,790
$ 16,619
$ -
$ 19,168
49
50
Fire Insurance Aid - Supplemental $ 16,480
51
Supplemental Benefit Reimbursement $ -
52
Fire Training Reimbursment $ 5,000
53
State Aid for Street Maintenance $ 193,053
$ 195,970
$ 1,451
54
Pera Rate Increase Aid $ 1,451
55 State Grants & Aids $ 285,244
$ 314,575
$ 2.400
_
56 Fire Dept Grant for !Pads $ -
$
- You Washington County
57
_
Recycling Grant
$
30,808
$ 31.324
$
_Thank
31,324 County grant agreement
58
County Grants & Aids
$
30,808
$
31,324
$ 33,724
$ 16.000
$
- Met Council Grant offset expenditures)
59 Comprehensive Planning Grant S 16,000
60
Other Grants & Aids
$
16,000
$ 16,000
$
$ -
$ 8,425
61 Recording Fees $ -
62 Zoning & Subdivision Fees $ 8,410
$
$
- Break-even account
8,410 Rezonings, lot splits, etc.
63
Engineering Fees
$
35,805
$ -
$
54,033 City road projects &charge out to developments
64
Plan Check Fees
$
25,525
$ 73,409
$
25,525 25 units Q $737 plus 25 @ $284
65
Building Inspection Services:
$ 448
$ 11,597
$ 19,063
$ 115
$
$
$
$
$
- Shared services JPA
11,600 Shared services JPA
- Shared services JPA
250 Tall grass and weed mowing
- Traininv of senior housing employees
66 Lino Lakes $ -
67 Scand!a $ 11,600
68 Plan Check Fees - Scandia $ -
69 Public Works Mowing Charges $ 250
70 CPR Training Fees $ -
$
Page 1
CITY OF HUGO
2020 GENERAL FUND REVENUE BUDGET
76
Court Fines
Liquor License Violations
Fines and Forfeits
77
78
79
Investment Earnings:
80
Interest Earnings
81
Change in Value of Investments
82
Oneka Room & Rice Lake Centre Rent
83
Hanifi Park Shelter Rent
84
- Unrefunded Damage Deposits
85
86
87
88
89
Fire Department Room Rent
Park Shelter Permits
Donations
Sale of Scrap Metal
Miscellaneous Revenues
90 General Fund Revenues Prior to Transfers
91 Transfers In
92 Other Financing Sources
Mw
93 1General Fund Revenues (Total)
NOTES TO
$
100
$ 100
$ 100 Most documents are on-line
$
30
.
$ 30
.
$ 30 1 @ $30
$
_
330
$ 30
$ 30 1 @ $30
$
16,000
$ 18,000
$ 16,000 Facilir; use and program charges
$
98,050
$ 131,217
$ 115,978
$
36,115
$ 35,470
$ 35,470 6-year average
$
-
$ -
$ - Let's hope this is zero
$
36,115
$ 35,470
$ 35,470 T
$ 17,400
$
80,163
$
17,400
Fixed rate investments only - low returns
$ -
$
16,624
$
Depends on movement in interest rates
$ 6,500
$
9,895
$
9,000
90 bookings Q $100
$ 1,900
$
2,800
$
2,500
25 bookings @ $100
$ -
$
500
$
- Wedding party run amok
$ 100
$
80
$
100 1 booking $100
$ 75
$
105
$
75 15 bookings @ $5
$ -
$
1,900
$
- Donation for fire equipment
$ -
$
382
$
- Not a steady source of revenue
$ 25,975
$
112,449
$
29,075
$ 6,166,931 $ 6,461,437 $ 6,433,294
$ 6,166,931 1 $ 6,461,437 1 $ 6,433,294
Page 2
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT
NO. DESCRIPTION
1 Mayor
2 Council Ward 1
3 Council Ward II
4 Council Ward III
5 Council At Large
6 Part-time Wages
7 Fica
8 Medicare
9 Worker's Compensation
10 Travel & Training
11 Dues
12 Mayor and City Council
13 Publish legal notices
14 Help wanted advertisements
15 Publish ordinances
16 Ordinances and Proceedint
2019
1 2019
BUDGETED
I PROJECTED
$
8,125
$ 8,125 $
$
6,500 $
6,500 $
$
6,500
$ 6,500 $
$
6,500
$ 6,500 $
$
6,500
$ 6,500 $
$
34,125
1 $ 34,125 $
_�
$ 2,116
1 $ 2,116 $
143 1 $ 66 1 $
500 1 $ 3,500 $
2,000 $ 2,000 $
2,000 $ 2,000 $
2020
BUDGETED
17
Cit; Administrator
1$
81,778
$ 81,778
$
18
Pera
$
6,134
$ 6,134
$
19
Fica
$
4,100
$ 4,100
$
20
_
1 Medicare
$
1,186
$ 1,186
_
$
21
1 Deferred Compensation
$
6,542
$ 6,542
$
22
Health Insurance
$
22,263
$ 21,915
$
23
Dental insurance
$
1,409
$ 1,409
$
24
Worker's Compensation
$
1,178
$ 917
$
25
Automobile Allowance
$
6,000
$ 6,000
$
26
Office Supplies
$
7.000
$ 7,000
$
27
Duplicating Supplies
$
2,200
$ 2,200
$
28
Office Machine Repairs
$
500
$ 500
$_
29
Computer Technical Support - Metro Inet
$
35,581
$ 30,050
$
30
Telephone System Support - City of Roseville $
3,113
$ 3,060
$
31
Telephone Service:
32
Allstream Analog Services (fax lines)
$
1,140
$ 1,140
$
33
Emer ency 911 Lines
$
780
$ 780
$
34
_ Cellular Phone Charges
Postage Permits
Postage Meter
$
$
$
1,730
460
6,000
$ 1,450
$ 470
$ 6,000
$
$
$
35
36
37
Individual Mailings
$
150
$ 150
$
38
Web Hosting Fees (GovOffice)_
$
850
$ 850
$
39
Extended Storage Plan
$
250
$ 250
_
$
40
Superforms Annual Service
$
350
$ 350
$
41
Website Maintenance (Sitelmprove)
$
2,200
$ 2,200
$
42
Business Internet - Comcast/VPN
6,000
$ 5,851
$
43
Travel & Trainin
$
5,000
$ 5,000
$
44
Copy Machine Lease - DeLa e
1 $
3,736
$ 3,757
$
45
Copy Machine Service - LofFler
1 $
3,046
$ 3,046
$
46 Over . es Charges (includes color
47 1 Bus Rental - City Tour
Office Furniture & Equipment
City Administrator
Part-time Wades - Meetings
Fica
55 1 Worker's Compensation
56 '_Scala System Parts & Repairs
57 Scala System Tech Service
58 Web Streaming
59 Travel & Training
60 Equipment Upgrades - Council Chambers
61 Egluipment Upgrades - Oneka Room_
62 AudioNldeo
63 Election Judges:
64 182.00 hrs x $13.00 (head judges_
65 123.00 hrs x $12.50 (asst headjud es
66 - 534.00 hrs x $12.00 "udges)
67 Worker's Compensation
68 Election Supplies
69 Travel & Training
600 $ 600
600 $ 600
720 $ 830
1.500 $ 7
$ 94 $ 94 $
$ 22 $ 22 $
$ 4 $ 2 $
$ 2,000 $ 2,000 $
$ 1,000 $ 1,000 $
$ 5,455 $ 7,232 $
$ 100 $ 100 $
8,125 65 meetinps Q $125
6,500 65 meetings (R $100
6,500 65 meetings @ $100
6,500 .65 meetings in $100
6,500 65 meetings (b $100
4,125
2,116 6.20% of -wag -es
495 1.45% of wages
76 18,200/100*.42
3,500 LMC elected officials training
35 Minnesota Ma ors Association
2,000 1 Required by state statutes
2,000 , Seasonal r ositions & staff attrition
1,500_.Required by state statutes
86,743 Pa Grade 14 Step 4
6,506 7.5% of salary
4,223 6.20% of salary up to
1,258 1.451% of salary
6.939 4% of salary lmatchin
1,409 Delta Dental - 0%
1,249 $173.486/100*.72
basis)
;ductible Plan
ium increase
7,000 Most supplies are charged here
2,200 Copy paper
500. Office machine repairs
3,290 17 of 32 computers
3,113 60% of annual cost _
1,200 $100/month Allstream]
840 $70/month(Century Link:
1,560 $130/month.(T-Mobile] + equip upgrades
480 First class bulk mailing permits
6,000 Replenish postage meter
150 Includes overn' ht delivtjy charges
850 Annualcharoes
2,200 Update links
6,000 $500/month - 100mb speed
5,000 Local & national conferences _
3,925 $327.08/month
3,046 $253.80/month
600 Copies in excess of allowed amount
650 Council/Commissions_ city tour
900 $75/month
2,300 1 Professional memberships _
1,500 Laptop, Docking Station & HP Plotter
2,574 _
1.5 55 100 hours @ $15.65
97 1 6.20% of wages -
23 11.45% of wages
5 1,565/100*.29
2_000 Electronic equipment repairs
1,000 Annual constant
7,500 Hosted web streaming. services
100 Use of TV access equipment
5,000 New displays - deinstall old projector...
- Ceiling mounted projector & screen...
72gn -
Presidential Election in
$
- $
2,366
- 182.00 hrs x $13.00 (head jud
$
- $
1,537
- 123.00 hrs x $12.50 (asst hea
$
- $
6,408
534.00 hrs x $12.00 (judges)
$
1 $
57
$10,311/100*.55 for 2020
$
149 $
2,000
Precinct boxes with supplies
$
21 $
2,000
Election judge training
Page 3
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
94
Publish Notices & Sample Ballots
Automark & Tabulator Maintenance Fees
Voting Booths
Elections
City Clerk
Pere
Fica
Medicare
Health Insurance
Dentallnsurance
Worker's Compensation
_Office Supplies _
- File Storage - City of Roseville
Recodification
Travel & Training
Office Furniture & Equipment
City Clerk
Finance Director
Finance Coordinator
Accounting Clerk/P.W. Admin Asst
Para
Fica
96 Health Insurance - Director
97 Health Insurance - Coordinator
98 Health Insurance - Clerk
99 Dental Insurance
19
2019
1 2020 NOTES TO LINE MEMS
ETED
PROJECTED
BUDGETED
_iF
-
$ -
$ _ _ 1,500 Publish sample ballots & notices
4,000
$ 3,860
$ 3,8608 machines tADA compliant.,
1,750
$ 1,824
$ 2,00018 new voting booths r7a $250
5,750
$ 51851
$ 21,7281
86,819
$ 86,819
$ 93,484 Pay Grade 8 Maximum
6,511
$ 6,511
$ 7,011 7.5% of salary
5,383
$ 5,383
$ 5,796 6.20% of salary & wages
1,259
$ 284
$ 1,356 1.45% of salary & wages
10,155
$ 9,991
$ 11,279 HealthPartners High -Deductible Plan
535
$ 535
$ 535 Delta Dental - 0% premium increase
625
$ 456
$ 673 $93,484/100'°.72
_250 .
$ 250
$ 250 Minute books and recording supplies
12,715
$ 12,715
$ 12,715
Planning files (address files are done
File storage and licenses
Incorporate ordinance changes
2,165 $ 2,326 $
3,050
5,000 $ 5,000 $
5,000
1,500
$ 1,500
$ 1,500
Clerks conferences & software trainir
250
$ 250
$ 250
Professional memberships
2,000
$ 2,000
$ 2,000
Equipment upgradesireplacement
$
135,167
$ 134,020
$ 144,899
$
114,870
$ 114,870
$ 118,316
Pay Grade 10 Maximum
$
76,082
$ 76,082
$ 81,889
Pay Grade 8 Step 3
$
21,747
$ 21,747
$ 23,408
Pay Grade 4 Step 1 (50%}
$
15,952
$ 15,952
$ 16,771
7.5% of salary
$
13,187
$ 13,187
$ 13,864
6.20% of salary
$
3,084
$ 3,084
$ 3,242
1.45% of salary
$
11,802
$ 11,655
$ 13,113
HealthPartners Hiah-Deductible Plan
$
11,564
$ 11,386
$ 12,479
HealthPartners High -Deductible Plan
$
2,627
$ 2,668
$ 2,918
HealthPartners High -Deductible Plan {
$
1,835
$ 1,835
$ 1,835
Delta Dental - 0% premium increase
100
:Workers Compensation
$
1.538
$
1,175
$ 1,610 223,613/100`.72
101
'Office Supplies
$
1,500
$
2,810
$ 2,500 Payroll & accounts payable forms
102
�103
- Citrix License (County Manatron Access)
$
190
$
175
$ 190
Access coun tax database program
-Pervasive Software Upgrade
$
150 ' $
150
$ 150
Used by FundBalance software programs
104
CAFR Review Fees
$
435
$
460
$ 500
Certificate of achievement program
105
End of Year Tax Statistics
$
180
$
120
$ 180
From Washington County
106
. Auditing Services
$
7,100 +
$
7,108
$ 7,300
Annual audit fees
107
IAccount!nServices
$
2,900 I $
2,867
$ 3,100
Implement GASB pronouncements
108
IF exlF P anland Administration
$
435
$
435
$ 450
TASC - retain tax deductible status
109
Health Savings Account Administration
$
720
$
720
$ 960
Health Equity $4.00/month/emplo e
110
Continuing Disclosure Services
$
2,600
$
2,600
_
$ 2,600
5 rin sted Inc
111
_
Cellular Phone Charges
$
915
$ 1,000
Welcome to the Modern World Ron!
112
Travel & Training
$
1,500
$
2,000
$ 2,000
Professional Dev - Coordinator & Clerk
113
Publish Financial & Budget Statements
$
1,100
$
1,100
$ 1,150
Publish budget & financial statements
114
Maintenance Contracts
$
2,737
$ 2,744
$ 2,875
FundBalance software support
115
Dues
$
340
$ 320
$ 400
Professional memberships
116
TIF District Decertification Fee {County)
$
-
$ 20
$ -
Decertify Bald Eagle TIF District
117
Office Furniture & Equipment
$
3,000
$ 3,000
$ 3,000
Equipment upgrades/replacement
118
Finance Director
$
299,175
$ 301,185
$ 317,800
119
Asse_ ssing Services (Washington County)
$
79,890
$ 80,617
$ 83,035 3% increase in county fees
120
Mobile Home Assessment Fees
$
1,390
$ 1,281
$ 1,320 3% increase in county fees
121
_
Tax Court Petitions
$
-
$ -
$ - County contract eliminates these fees
122
_
Assessor
$
81,280
$ 81,898
$ 84,355
123
Civil Legal Fees
$
18,750
$ 18,750
$ 22,500 150 hours a $150
124
Criminal Legal Fees
$
57,952
$ 57,948
$ 61,425 Flat fee with 6% annual escalator
125
Criminal Legal Related Disbursements
$
4,000
$ 3,630
$ 4,620 Related disbursements
126
Legal
$
80,702
$ 80,328
$ 88.545
127
Community. Development Director - RJ
$
100,625
$ 100,625
$ 108,307 Pay Grade 10 Step 4
128
Planner - Replacement
$
69,671
$ -
_
$ - Reallocate to Building Inspections
129
Pere
$
12,772
$ 7,547
$ 8,123
7.5% of salary,
_130
Fica _
$
10,558
$ 6,239
$ 6,715
_
6.20% of salary
131
Medicare
$
2,469
$ 1,459
$ 1,570
1.45%of sales.-,
_132
Health Insurance - CD Director
$
19,123
$ 18,819
$ 20,385
HealthPartners Huh -Deductible Plan
133
Health Insurance - New Planner
$
19,123
$ -
$ -
Reallocate to Building Inspections
134
Dental Insurance - CD Director
$
1,033
$ 1,033
$ 1,033
Delta Dental - 0% premium increase
135
Dental Insurance - New Planner
$
1,033
$
$
_
Reallocate to Building Inspections
136
Worker's Compensation _
_$
1,226
$ 567
$ 780
_
108,37/1 000`.72
137
Office Su
Supplies
$
_
� 500
$ 1,000
$ 1,000
Planning publications & s lies
uPP .
Page 4
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2019
2019
2020 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
P.
139
- Smartsheet Software Licenses
$
900
$ 540
$ 550 Project management software
140
Cit -Ly ink Mapping:
`
141
Maintenance Charges
$
5,000
$ 5,000
$ 6,000 WSB web based GIS
142
DataLink Laserfice Hosting Services
$
3,600
$ 3,600
$ 4,000 WSB web based GIS
143
City Engineer:
144
- 165th/T.H. 61 Economic Develop Study
$
5,000
$_
$ Extension Costs Estimates
145
Zoning Admin Contract:
_Utility
146
City Business
$
10,000
$ 10,000
$ 10,000 Assistance with large developments
147
C"m rehensive Plan U date
$
-
$ 15,125
$ - ' Every ten years
148
Postage
$
-
$ 1,500
$ 1,500 _ Mailings to ad ac nt property owners
149
Travel & Training
$
1,000
$ 1,000
$ 1,000 Annual constant
150
Dues & Subscriptions
$
1,450
$ 1,450
$ 1,450 American Planning_ Association
151
'Office Furniture & Equipment
$
2,000
$ 2,000
$ 2,000 Equipment upgrades/replacement
Planning and Zoning
$
267,083
$ 177,504
$ 174,413
_152
153
Breakroom & Oneka Room Supplies
$
3,700
$ 4,225
$ 4,400 Increased facility rentals
154
Cleaning & Operating Supplies
$
1,600
$ 3,500
$ 3,900 Cintas Corporation
155
Restroom & Building Supplies
$
-
$ 1,000
$ 1,000 2-Ply is the best
�156
Repairs and Maintenance
$
5,000
$ 5,000
$ 5,000 Building repairs & maintenance
157
- HVAC Maintenance & Repairs
$
3,300
$ 4,000
$ 4,500 Contracted mechanical services
158
- Pest Control
$
1,020
$ 1,020
$ 1,080 $90/month
159
- Securi System Annual Support
$
500
$ 500
$ 500 Card & Fob Software upgrades
160
- Install Automatic Door Opener/Closers
$ 6,649
$ - ADA Compliance
161
Rai . arden Supplies & Repairs
$
8,000
$ 9,000
$ 9,000 Pump repairs, plantings & mulch
162
Small Tools and Equipment
$
750
_
$ 750
$ 750 Annual constant
163
- New Fridge for Breakroom
$
-
$ 793
$ - Old fried a was 18 years old
164
W i-Fi Hot Spot Access Point Replacement
$
372
$ 287
$ 300 Replace access point at cq hall
165
Liability Insurance
$
16,972
$ 16,526
$ 18,000 Assumes no year-end dividends
166
Property Insurance
$
16,317
$ 55,561
$ 17,000 Assumes no year-end dividends
167
_
Electric Utilities - City Hall
$
9,890
$ 10,170
$ 10,345 Rate Filing: 1.69% increase
168
Electric Utilities - Garage_
$
200
_
$ 173
$ 175 Rate Filing: 1.69% increase
169
Gas Utilities - City Hall
$
3,720
$ 3,720
$ 3,800 Atomic winter (polar vortex)
170
Refuse Disposal & Recycli_ Service
$
932
$ 932
$ 1,020 $85/month
171
Building Cleaning Services Contractual
$
8,016
$ 7,260
$ 7,500 $625/month
172
- Window Washing
$
350
$ 350
$ 350 Additional service above cleaning contract
173
Weed Control
$
625
$ 623
$ 650 .Annual service bids
174
_Alarm System Maintenance Agreement
$
1,353
$ 1,331
$ 1,410 Annual testing and monitoring
176
Improvements
$
5,000
$ 10,000
$ 10,000 Electrical & Break Room Upgrades in 2019
176
General Gov't Buildings
$
87.617
$ 102.770
$ 100.680
177 Senior Engineering Technician
178 Overtime
179 Seasonal Part -Time Wades
180
In Lieu of Health Insurance
181
Pera
182
Fica
183
Medicare
184
Health Insurance
185
Dental Insurance
Worker's Compensation
_186
187
Office Supplies
188
Motor Fuels
189
Repairs and Maintenance
190
Small Tools & Equipment
191
Contract Engineering Fees
192
_
Personnel Testin-,
193
Cellular Phone Charges
194
_
Travel & Training
195
Automobile Insurance
196
Arcview Software Maintenance
197 Tax Exempt License Renewals
198 Office Furniture & Equipment
199 City Engineer
200 Total General Government Expenses
201 Law_ Enforcement Contract
_202 License Background Checks
203 Good Neighbor Days Patrol
204 Law Enforcement
205 Fire Chief Salary
206 1 st Asst Chief Salary
$ 61,929
$ 76,082
$ 81,889 Pay Grade 8 Step 3
$ 9,289
$ 11,412
$ 12,283 208 hours (10%i @ overtime rate
$ 15,600
$ 15,600
$ 15,600 20 hours/week x $30.00 x 26 weeks
$ -
$ 4,320
$ 5,760 Coverage thru spouse k$.480/month cap)
$ 5,341
$ 6,562
$ 7,063 7.5% of salary & overtime
$ 5,383
$ 6,391
$ 6,806 6.20% of salary & overtime
$ 1,259
$ 1,495
$ 1,592 1.45% of salary & overtime
$ 18,000
$ -
-
$ - Coverage thru spouse
$ 1,409
$ -
$ - Coverage thru spouse
$ 478
$ 166
$ 604 109,772/100'.55
$ 550
$ 550
$ 550 Office at PW facility
$ 2,705
$ 2,775
$ 3,000 Cyclical commodity -prices are increasin
$ 1,500
$ 1,500
$ 1,500 Vehicle maintenance
$ 1,200
$ 2,000
$ 2,000 Transits & misc equipment
$ -
$ 100
$
$ 3,720
$ 805
$
$ 650
$ 650
$
$ 338
$ 246
$
$ 500
$ 505
$
$ -
$ 25
$
$ 1,000
$ 1,000
$
$ 178,851
$ 180,184
$
$ 1,411,830
$ 1,392,259
$ 1
$ 1,105,560
$ 1,105,560
$ 1
$ 200
$ 200
$
$ 17,600 $ 17,600 $
$ 7,700 $ 7,700 $
$ 7,700 _ $ 7,700 $
50,000 Best guesstimate
100 New employee testin
840 $70/month (T-Mobile) + accessories
650 Professional certifications
300 Segregated from PW fleet
510 Autocad & engineering software
25 _Unit 101-06
1,000 Equipment upgrades/replacement
92,072
616 6.0 DeF
200 Liquor;
130 For the
18,120 3% increase - $1,510/month
7,920 3% increase - $660/month
7,920 3 /u increase - $660/month
Page 5
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
-INE I ACCOUNT 2019 2019 2020
NO. DESCRIPTION BUDGETED { PROJECTED BUDGETED
208 ]Fire Marshal Salary
$
3,300
$ 3,300
$ 3,420
3% increase - $285/month
209
Training Captain Salary
$
2,750
$ 2,750
_
$ 2,820
3% increase - $235/month
210
Safety Captain Salary
$
2,750
$ 2,750
$ 2,820
3% increase - $235/month
211
Administrative Captain Salary
$
2,750
$ 2,750
$ 2,820
3% increase - $235/month l
212
Chief Engineer Salary
$
2,750
$ 2,750
$ 2,820
3% increase - $235/month
213
Training Lieutenant Salary
$
2,200
$ 2,200
$ 2,280
3% increase - $235/month
214
Safety Lieutenant Salary
$
2,200
_
$ 2,200
$ 2,280
3% increase - $190/month
215
Administrative Lieutenant Salary
$
2,200
$ 2,200
$ 2,280
3% increase - $190/month
216
Fire Call Wages
$
52,350
1 $ 41,500
$ _ 53,141
Includes retention step increases
217
Administrative WMes
$
500
$ 500
$ 500
Admin tasks performed by non -officers
218
Basic Life Support Ambulance Pay
$
25,000
$ 33,165
$ 35,000
Switched to North Memorial
219
Drill Pay
$
68,650
$ 70,150
$ 77,141
Includes retention step increases
220
- Aerial Truck Training
$
-
$ 5,702
$ 2,500
New employee training
-$125/day
221
T222
Conference Attendance Pay
$
13,375
$ 10,000
$ 10,000
(prorated by a quarter of a day),
Burning Permit Pay
$
225_
$ 285
$ 225
Offset by permit revenue
"Pay
223
�224
Maintenance Wages _ _
$
500
$ 2,000
$ 1,000
for special services
Special Event Pay
$
7,500
$ 11,000
$ 12,000
Per special event policy
225
Training Bonus Reimbursement
$
4,000
$ 4,000
$ 4,000
_
Contingent on p2ssing fire classes
Worker's
$ 1,200
Promotional Supplies $ 3,500
232 i - 7 Pagers, Service Plans & Batteries_
233 -6 iPads (from countv arants funds)
235
(Medical Su lies
$ 4,700
236
[Gear& arel
$ 15,000
237
- Shirts, Sweaters, Jackets, Caps, Badges...
$ 4,793
238 Repairs & Maintenance
$ 28,506
239 Building Repairs & Maintenance
240 j Firefighter Physicals & OSHA Testing
$ 22,500
$ 8,500
$ 1,500
$ 1,000
241 Health and Wellness Prop ram
242 Grant Application Assistance
243 Building Cleaning Servicenontractual)
244 Computer Technical Support -Metro Inet
245 Wi-Fi Hot Spot Access Point Replacement _
246 Telephone System Support - City of Roseville
247 Fire Station Phone
$ 3,000
$ 17,760
$
$ 986
$ 868
248
249
Cellular Phone Charges
800 Mhz Radio Fees _
Code Red Mass Emergency System Fees
Business Internet - Comcast
$ 8,400
$ 17,050
$ 1,135
250
251
$ 1.920
$ 14,397
$ 14,982
6.20% of salaries and wages
$ 3,367
$ 3,504
1.45% of salaries and wages
$ 22,527
$ 30,075113,332/100-225.57
$ 2,000
$ 2,000 1
Office supplies
$ 3,500
$ 3,500
Fire Prevention & open houses
$ 22,500
$ 22,500
Fire foam, tools, supplies, computers...
$ 5,500
$ 5,500 17
Pagers, Service Plans & Batteries
$ 2,400
$ -
_
Purchased with Cour)tyrant funds
$ _ 9,225
$ 9,500
Cyclical commodity - prices are increasing_
$ 4,700
$ 4,700
Supplies for local vehicles
$ 15,000
$ 15,000
Includes 4 sets of turnout gear j$8,200i
$ 4,800
$ 4,800
Uniforms with shiny badges
$ 19,000
$ 28,500
Truck & equipment maintenance
$ 17,275
$ 20,000
_
Replace water heater, softener....
$ 8,500
$ 8,500
OSHA fittings & pre -employ evaluation
$ 1,500
$ 1,500
Gym memberships reimbursements
$ 1,000
$ 1,000
SCBA grant received in 2018
$ 22700
$ 3,000
$250/month
$ 15,870
$ 16,850 9 of 32 computers
$ 287
$ 300
Replace access point at fire hall
$ 969
$ 995
19% of annual cost
$ 885
$ 900
Fire station main phone lines
$ 11,550
$ 12,000
Verizon Wireless = $1,000/month
$ 17,720
$ 18,000
Washington Count.
$ 1,048
$ _ 1,896
$ 1,135
$ 1,920
Washington County
$160/month (Comcast)
$ 16,000 $ 16,000 $ 16,000 Professional development
253
College Training/Tuition Reimbursement
$
14,455
$ 14,455 $ 14,455 Basic firefighting classes
254
Property Insurance
$
2,764
$ 2,817
$ 3,130 Assumes noyear-end dividends
255
Automobile Insurance
$
5,710
$ 4,369
$ 5,885 Assumes no year-end dividends
256
Electric Utilities
$
7,615
$ 6,397
_
$ 6,505 Rate Filing: 1.69% increase
257
Vehicle Heating Cost Reimbursements
$
1,087
$ 1,087
$ 1,105 Rate Filing: 1.69% increase
_258
Gas Utilities
$
6,745
$ _ 4_065
$ 4,135 Atomic winter (polar vortexL
259
Refuse Disposal
$
2,050
$ 2,250
$ 2,300 Morifty service + large items
260
Weed Control
$
950
$ 947
$ _ 1,000 Annual service bids
261
Copier Overage Charles
$
600
$ 300
$ 300 Copies over the base rate + color cogG
262
Copy Machine Lease
$
2,103
$ 2,103
$ 2,103 $175.23/month
263
Dues
$
3,255
$ 713
$ 800 Annual constant
264
Office Furniture & Equipment
$
4,000
$ 4,000
$ d,000 Equipment upgrades/replacement
265
Fire Department
$
520,233
$ 501,821
$ 543,386
266
Current Building Official
$
90,761
$ 90,761
$ 93,484 Pay Grade 8 Maximum
Replacement Building Official
$
-
$ -
$ 76,067 Pay Grade 7 Step 4
_267
268
Building Inspector
$
71,712
$ 71,712
$ 73,863 Pay Grade 6 Maximum
269
Office Assistant
$
56,662
$ 56,662
$ 58,362 Pay Grade 4 Maximum
270
Part -Time Plan Reviewer
$
12,480_
$ 12,480
$ 12,480 16 hours/week x $30.00 x 26 weeks
271
Para
_
$
16,435
$ 16,435
$ 22,633 7.5% of salary
272
Fica
I $
14,360
$ 14,360
$ 19,484 6.20% of salary
273
Medicare
$
3,358
$ _ 3,358
$ 4,557 j 1.45% of salary
274
Health Insurance - Current Official
_ . $
17,607
$ 14,958
$ 14,386 1 HealthPartners High -Deductible Plan
275
Health Insurance - Replacement Official
$
-
$ -
$ 20,385 HealthPartners High -Deductible Plan
276
Health Insurance - Insf ector
$
25,545
$ 25,260
$ 28,788 HealthPartners High -Deductible Plan
Page 6
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT
NO. DESCRIPTION
277
Health Insurance - Assistant
$
278
Dental Insurance
$
279
_
Worker's Compensation
$
280
Office S . lies
_ $
281
Motor Fuels
$
282
. Repairs and Maintenance
$
2834Small
Tools & Equipment
_ $
284
Uniform Services
$
285
Cellular Phone Charges
$
286
Travel & Training
$
288 Tuition Reimbursement
289 Automobile Insurance
290 Notary Public Fee
291 Permit Works Annual Support
292 Code Enforcement Annual Support
293 Scheduler Module & Annual Support
294 Quarterly Copier Maintenance
295 Copier Overage Charges
296 Tax Exempt License Renewals
297 Dues
298 Permit/Planning/Code Enforcement Softw
300 - Permit Works Online Permitl
301 Technology Fee Offset 3% of
302 Office Furniture & Equipment
303 Building Inspections
2019 2019 2020
BUDGETED PROJECTED BUDGETED
15,483
$
15,232
$ _ 16,778 HealthPartners High -Deductible Plan
2,977
$
2,977
$ 4,168 Delta Dental - 0% premium increase
1,391
$
1,124
$ 1, 449 243,414/100'.55 970,842/100*.72
2,000
$
3,500
$ 3,500 Inspection forms, files, computers...
2,700
$
2,800
$ 3,680 Cyclical commodity - prices are increasing
2,300
$
1,200
$ 2,300 Vehicle maintenance
775
$
775
$ 775 Misc inspection tools
3,600
$
4,150
$ 4,460 Safety supplies & inspection apparel
3,600
$
2,100
$ 2,400 $200/month (T-Mobile) + accessories
1,500
$
1,800
_
$ 1,800 Required for license certifications
2;970
$
2,970
$ 2,970 2 days per week for 26 weeks
1,500
$
-
$ - PW employee trained for inspections
987
$
495
$ 665 Segregated from PW fleet
120
$
120
$ - Eve two years
-
$
1, 000
$ 1,600 Until switch to new software is made
-
$
1,600
$ 1,600 Until switch to new software is made
$
2,290
$ 595 New Permitworks module
1,500
$
350
$ 420 $35/month
1,000
$
-
$ - Included in new copier lease agreement
-
$
-
$ 50
EveN two years
600
$
300
$ 300
Professional memberships
23,820
$
11,242
$ - This program was not successful
25,000
$
22,200
$ 5,000 OPG (initial programming & support)_
(5,666)
$
-
$ (5,000) Offset online software license fees
2.000
$
2,000
$ 2,000 Equipment uoarades/reDlacement
304
An Control Contract
$ 7.500
$ 7,500
305
Animal Control
l
$ 7,500
$ 7,500
306
Total Public Safety Expenses
$ 2,041,236
$ 2,010,276
$ 38,290
$ 38,290
307 Public Works Director (1/3,j_ _
308
Lead Worker
$ 63,745
$ 63,745
309
Lead Worker Differential
$ 7,967
$ 7,967
310
Overtime
$ 10,757
$ 10,757
311
Public Works Worker- MK
$ 63,745
$ 9,562
$ 63,745
$ 9,562
312
Overtime
313
Public Works Worker- PC
$ 63,745
$ 9,562
$ 5,760
$ 63,745
$ 9,562
$ 63,745
$ 9,562
$ 63,745
$ 9,562
314
Overtime
315
In Lieu of Health Insurance
$ 5,760
$ 63,745
$ 9,562
$ 63,745
316
Public Works Worker - RK
317
_
Overtime
318
Public Works Worker -JM
319
Overtime
$ 9,562
320
Public Works Worker- NN
Overtime
$ 44,039
$ 6,606
$ 63,745
$ 48,932
321
$ 7,340
$ 63,745
322 Mechanic - DG
Mechanic Personal Tools Differential
$ 3,900
$ 3,120
_323
324
Overtime
$ 9,562
$ 9,562
_325
Pere
$ 42,419
$_ 41,060
326
Fica
$ 35,067
$ 33,943
Medicare
J
8,201
$ 7,938
_327
328
Health Insurance - SA
1
$ 8,480
$ 8,347
329
Health Insurance - ML
^$
10,155
$ 9,991
�330
Health Insurance - MK
$ 18,582
$ 18,249
331
Health Insurance - RK
$ 5,760
$ 24,054
332
Health Insurance - JM
$ 26,282
$ 25,871
333
Health Insurance - DG
$ 23,995
$ 23,625
Health Insurance - NN
$ 4,753
$ 4,688
_334
335
Dental Insurance
I
$ 5,391
$ 8,210
336
337
Worker's Compensation
Office Supplies
_
!-$
52,396
_
$ 31,145
$ 1,000
$ 2,400
338
Breakroom & Rice Park Centre Supplies
$ 750
$ 860
339
Cleaning & First -Aid Supplies
$ 1,750
$ 2,085
340
Motor Fuels
$ 61,900
$ 61,900
341
Repairs and Maintenance
$ 60,000
$ 75,000
$ _ 6,420
$ 7,225
342 Emergency Siren Inspections
343 V-- Plow for Truck 112-18 ,
$ 7,000
$
3,
= Street Light Repairs
J
$ 44,000
$ 22,000
345
Building Repairs & Maintenance
1
$ 5,000
$ 6,000
Net of pound fees
$ 39,439 Pay Grade 10 Maximum
$ 65,657 1 Pay Grade 6 Maximum
$ _ 8,206 Pay Grade 6 Maximum _
$ 11,079 208 hours (10%) @ overtime rate
$ 66,657 Pay Grade 5 Maximum _
$ 9,849 208 hours 10%).Q overtime rate
$ 65,657 Pay Grade 5 Maximum
$ 9,849 208 hours 10%� @ overtime rate
$ 5,760 Coverage thru spouse ($480/month caP)
$ 65,657 Pay Grade 5 Maximum
$ 9,849 208 hours (10%) @ overtime rate _
$ 65,657 Pay Grade 5 Maximum
$ 9,849 208 hours (10%) @ overtime_ rate
$ 52,667 Pay Grade 5 Step 1
$ 7,900 208 hours (10%) @ overtime rate
$ 65,657 • Pay Grade 5 Maximum
$ 3,250 $125/pay period
$ 9,849 208 hours (10%) @ overtime rate
$ 42,478 7.5% of salary & overtime
$ 35,115 6.200/6 ofof salary & overtime
$ 8,212 1.45% of salary & overtime
$ 9,199 HealthPartners HighhDDeductible Plan
$ 11,279 HealthPartners High -Deductible Plan
$ 119,6Z3 HealthPartners High -Deductible Plan
$ 24,683 HealthPartners High -Deductible Plan
$ 28,610 HealthPartners High -Deductible Plan
$ 25,802 HealthPartners High -Deductible Plan
$ 5,247 HealthPartners High -Deductible Plan
$ 8,210 Delta Dental - 0% premium increase
$ 54,769 566,378/100.9.67
$ 2,500 File folders, meeting supplies, computers...
$ 850 Increased facility rentals
$ 2,100 Lockirsjor new provider _
$ 81,350 Cyclical commodity - prices are increasing
$ 85,000 Equipment parts & repairs
$ 7,000 Emergency siren inspections
$ 7,500 Annual replacement of one V-Plow
$ 44,000 Net of insurance reimbursements
$ 5,000 Gara:ie door maint, DIumbing repairs...
Page 7
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT
NO. DESCRIPTION
346
- Septic System Pumping
347
- HVAC Maintenance & Repairs
348
Street Materials
349
- Concrete Work
350
Gravel Contract
351
- Gravel Road Reclamation Proi
352
- Roller/Compactor Rental
353
- Engineering Fees
354
Dust Control for Gravel Roads
355 Sealcoating - Pedestrian Trails
2019
BUDGETED
$ 4,500
$ 3,000
$ _ 65,000
$ 40,000
, � $Q 52,542
t$ 39,000
$ 18,080
122,340
2019 2020 NOTES
PROJECTED BUDGETED
r
$ 4,500
$
4,500
These guys are full of it _
$ 3,000
$
3,000
1 Repairs to mechanical units
$ 65,000
$
75,000
Patching asphalt & other materials
$ 40,000
$
50,000
Sidewalks,curbs...
_
$ 55,000
$
78,195
Annual gravel bids
$ _ 39,000
$
Finish reclaiming 5.5 miles of gravel roads
$. 18,080
$
-
Steel dFu-mroller/comp2ctor
$ 2,500
$
Finish 5.5 miles of ravel roads
$ 112,906
F-$
120,000
-reclaiming
Dust control gravel roads
$ 17,816
$
20,000
Previously accounted for in Fund 404
356
- From Developers
$
$
09,470i
$ - Previously accounted for in Fund 404
Crack Filling & Traffic Striping
$
15,000
$
15,579
$ 20,000 Previously accounted for in Fund 404
_357
358
Sand & Salt
$
85,000
$
85,000
$ 90,351 Farmer's Almanac says "parade of storms"
359
Street Signs
$
8,000
$
8,000
$ 8,000 Upgrade signs to regulatory standards
360
Landscaping Supplies
$
22,000
$
88,000
$ 28,000 CSAH 8 Irrigation & landscaping
361
Small Tools & Equipment _
$
_ 9500
$
9,500
$ 10,000 Sal it with water & sewer
362
Random Personnel Testing
$
-
$
400
$ 500 Amended Personnel Policy
363
Uniform Services
$
14,000
$
12,500
$ 14,000 Split with water & sewer
364
Building Cleaning Services (Contractual)
$
2,100
. $
2,000.
$ 2,100 $175/month
365
Computer Technical Support - Metro Inet
$
3,960
$
3,590
$ 3,960 6 of 32 computers x 1/3
$ 200 Replace access 2.2int at public works btdg
366 Wi-Fi Hot Spot Access Point Replacement $ -
$ 191
Telephone System Support - City of Roseville
$
385
$
357
$ 385 21 % of annual cost x 113
_367
368
SafeTrainin
$
1,500
$
1,544
$ 1,600 Split with water & sewer
369
Cellular Phone Charges
$
4,020
$
6,410
$ 6,600 $550/month (T-Mobile) includes accessories
370
Business Internet - Comcast
$
1,945
$
1,950
$ 2,040 Upgrade to 100 mb speed
371
Travel & Training_
$
2,000
$
2,000
_
$ 2,000 Employee training & licenses
372
Property Insurance
$
5,015
$
4,861
_
$ 5,396 Assumes no year-end dividends
$ 6,635 Assumes no vear-end dividends
373 Automobile Insurance $ 5,649 1 $ 5,876
374
Electric Utilities - Public Works Facilitv
$
4,245
$
4,465
$ 4,540 Rate Filing: 1.69% increase
375
_
Electric Utilities - CSAH 8 Irrigation
$
200
$
205
$ 210 Rate Filing: 1.69% increase
376
Gas Utilities - Public Works Facility _
$
Y330
$
3,180
$ 3,235 Atomic winter (polar vortex)
377
Refuse Dis:osal & Recyling Service
$
2,860
$
3,600
$ 3,800 Licensed refuse hauler
378
PW Facility Weed Control
$
300
$
236
$ 300 -Annual service bids
379
CSAH 8 & Trails Weed Control
$
1,750
$
2,789
$ 2,000 Annual service bids
380
Hwy 61/170th Roundabout Weed Control
$
300
$
427
$ 500 Annual service bids
381
Rentals - Chipper for Tree Trimming
I $
8,000
$
5,000
_
$ 5,000 Chipper rental
382
Rentals - Roller for Dust Control $ 5,300
$
-
_
$ - We r urchased a used roller/compactor
383
Rentals - Crier
$
495
$
493
$ 495 $41.25/month
$ 100 Copies over the base rate
384 Copier Overage Charges $ 100 $ 100
385
Tax Exempt License Renewals
$
$
-
$ 245 Every two years
386
Dues
$
500
$
500
_
$ 500 Professional memberships
387
Office Furniture & Equipment
$
2,500
$
2,500
_
$ 2,500 Equipment upgrades/ replacement
388
Streets and Roadways
$
1,529,896
$
1,522,032
$ 1,656,202
389
Prope Insurance _
$
7,286
$
6,954
$ 7,615 no year-end dividends
390
Street Lighting
$
151,163
$
135_000
_Assumes
$ 140,000 Rate Fili 1.69°!o increase + add't lights
391
Stop Lights
$
2,987
$
3,005
$ 3,055 Rate Fili 1.69% increase
392
Civil Defense Sirens
1 $
257
$
240
$ 245 Rate Filing 1.69% increase
$ 150,915
393 Street Lighting $ 161,693 $ 145,199
394
Compost Site Monitors
$
7,500
$
7,500
$ - Service thru Washington County
395
Fica
$
465
$
465
$ Service thru Washington County
396
Medicare
$
109
$
109
$ _ Service thru Washington County
$ - Service thru Washington County
397 Worker's Compensation
$ 395 $ 281
398
Engineering - Subsurface Investigation
$
-
$
4,995
_ 4
$ Prior to handing over to Washington County
399
Solid Waste Generator License - County
$
315
$
315
$ Service thru Washington
400
Materials Recycling
$
10,000
$
10,000
$ 10,000 Net of clean up event receipts
401
Clean Up Event Supplies
$
800
$
400
$ 500 Receipt forms, pens, ...
402
Clean Up Event Receipts
$
(7,550)
$
_
(9,149)
_
$ (9,000) Offset clean-up event expenses
403
Compost Site Supplies
$
1,000
$
250
$ _Service thru Washington County
$ Service thru Washington County
404 Toilet Rental
$ 600 $ 600
405
Water Bottles & Pens with Recycling Logo
$
2,750
$
2,750
$ 2,750 As per grant agreement
Climb Theatre Performances
$
4,146
$
4,150
$ 4,150 As per grant agreement
_406
407
Recycling
$
20,530
$
22,666
$ 8,400
408
Total Public Works Expenses
$
1,712,119
$
1,689,897
$ 1,815,517
409 1
Park Maintenance
410
Full-time Salaries - RM
$
63,745
$
63,745
$ 65,657 Pay Grade 5 Maximum
411
Overtime
$
9,562
$
9,562
$ _ _9,849 208 hours (10%) o@ overtime rate
412
Full-time Salaries - AG
$
63,746
$
63,745
$ 65,657 Pay Grade 5 Maximum
413
Overtime
$
9,562
$
9,562
$ 9,849 208 hours (10%) @ overtime_ rate
414
Seasonal Part -Time Wages
$
78,000
$
78,000
$ 83,200 5,200 hours 12 $15.00
Page 8
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2019
2019
2020
NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
F
415
Pero
$ 10,996
$ 10,996
$ 11,326
7.5% of regular salary & overtime
416
_
Fica
$ 13,926
$ 3,257
$ 13,926
$ 3,257
$ 18,349
$ 16,851
$ 2,819
_
$ 14,521
$ 3,396
$ 19,987
$ 18,260
$ 2,819
6.20% of salary & overtime
1.45% of salary & overtime
HealthPartners High -Deductible Plan
HealthPartners High -Deductible Plan
Delta Dental - 0% premium increase
417
Medicare
418
Health Insurance - RM
$ 18,654
419 Health Insurance - AG
$ 17,136
420 Dental Insurance
$ 2,819
421
'Unemployment
$ 2,500
$ 2,500
$ 2,500
City pays 100% of chargeable claims
422
Worker's Compensation
$ 8,183
$ 12,320
234,212/100"5.26
$ 11,815
423
_ _
Motor Fuels
$ 10,070
$ 10,160
$ 13,355
Cyclical commodity - prices are increasing
424
Repair &Maintenance
$ 25,000
$ 25,000
$ 25,000
Equipment parts &repairs
$ 2,500
$ 1,200
425 Hanifl Shelter Bldg Repair & Maintenance
$ 2,500
t $ 1,200
$ 2,500
$ 1,320
Building repairs &_ maintenance
$110/month
_
426 - Contract Cleaning
427
Landscapin' Supplies
$ 8,150
$ 8,150
Shrubs, wood chips, ...
$ 8,150
428
Small Tools & Equipment
$ 22500
$ 2,800
$ 3,000
Weed whips, shears etc...
429
Random Personnel Testing
$ -
$ 100
$ 100
Amended Personnel Policy
430
Cellular Phone Chai jes
$ -
$ 2;900
$ 3,000
(T-Ms accessories
431
Travel & Training
$ 1,550
$ 1,780
$ 1,780
Shade tree courses for 3 employees
432
Property Insurance
$ 33,110
$ 34,752
$ 40,930
Hanifl shelter rated separately
Automobile Insurance
$ 1,110
$ 1,218
$ 1,525
S red egated from PW fleet
_433
434
Electric Utilities
$ 1,486
$ 1,560
$ 1,585
Rate Filing: 1.69% increase
435
Electric Utilities - Hanifl Park Shelter
$ 2,019
$ 2,155
$ 2,190
Rate Filing: 1.69% increase
_436
Gas Utilities - Hanifl Park Shelter
$ 1,795
$ 1,475
$ 1,500
Atomic winter [polar vortex]
437
Weed Control - Hanifl Fields f
$ 5,000
$ 4,658
$ 5,000
Broadleaf weed control at Hanifl Fields
438
Weed Control - All Other City Parks I
$ 10,000
$ 8,638
$ 10,000
Broadleaf weed control at all other parks
439
_
Toilet Rental
$ 14,000
$_ 14,000
$ 15,000
Heeeeere's Johnnyl
440
Equipment Rentals
$ 1,500
$ 1,500
$ 1,500
Sod cutters, mulch blower...
441
_
Tax Exempt License Renewals
$ -
$ -
$ 180
Evea two years
Subtotal Park Maintenance
$ 426,707
$ 426,041
$ 456,956
_442
443
i Park Planning & Programming
444
Full-time Salaries - SD Is
633745
$ 63,745
$ 65,657
Pay Grade 5 Maximum
445
Pera _
$ 4,781
$ 4,781
$ 4,924
7.5% of rep ular salary
446
Fica
$ 3,952
$ 3,952
$ 4,070
6.20°/6 of wages
447
Medicare I
$ 924
$ 924
$ 952
1.450/6of wages
448
Health Insurance
$ 11,056
$ 10,886
$ 11,901
HealthPartners High -Deductible Plan
449
_ _
Dental Insurance
$ 1,033
$ 1,033
$ 1,033
Delta Dental - 0% premium increase
450
Worker's Compensation
$ 459
$ 343
$ 473
65,657/100'.72
451
Office -Supplies
$ 500
$ 800
$ 800
Calculators, pens, paper...
452
Recreation Program Supplies & Expenses:
$ 8,000
$ 5,500
$ 6,000
Offset by sponsorships & registration fees
453
Travel & Training
$ 1,000
$ 1,500
$ 1,500
Mileage, seminars...
454
Dues & Subscriptions
$ 300
$ 300
$ 350
Professional memberships
455
_
Desktop Computer System
$ 1,200
$ 1,200
$ 2,000
Equipment upgrades/replacement
456
Subtotal Park Planning & Programming
$ 96,950
$ 94,964
$ 99,660
457
Total Parks and Recreation Expenses
$ 523,657
$ 521,005
$ 566,616
458
Community Development Assist - EW
$ 51,133
$ 51,133
$ 55,037
Pay Grade 5 Step 1
459
Internships
$ 31,200
$
$ 31,200
2,080 hours A $15.00mr.
460
Pera
$ 3,835
$ 3,835
$ 4,128
7.5% of regular salar)r
461
Fica
$ 5,105
$ 4,137
$ 5,347
6.20%of wages
462
Medicare
$ 1,194
$ 968
$ 1,250
1.45%ofwages
463
Worker's Compensation
$ 593
$ 209
$ 621
86,237/100".72
464
Health Insurance
$ 4,642
$ 4,444
$ 4,795
HealthPartners High -Deductible Plan
465
Dental Insurance_
$ 535
$ 535
$ 535
Delta Dental - 0% premium increase
466
Office Supplies
$ 500
$ 500
$ 500
Paper & cartridnes for plotter
467
Travel & Training
$ 1,000
$ 1,000
$ 1,000
Annual constant
468
Promotional Marketing
_
$ 5,000
$ 5,000
$ 5,000
Predevelopment grant match
469
Notard Public Fee
$ -
$
$ 140
Every two years
470
Maintenance Contracts
$ 2,945
$ 2,945
$ 2,945
ArcGis Desktop Software upgrades
471
_Software
Dues & Subscriptions
$ 600
$ 600
_
$ 600
Professional memberships
472
Office Furniture & Equipment
$ 2,000
$ 2,000 1
$ 2,000
Equipment upgrades/replacement
473
Total Community Development Expenses
$ 110,282
$ 77,306 1
$ 1151098
474
Remit State Fire Aid
$ 85,740
$ 88,409
$ 88,409
_
Offset by State Fire Aid
475
Firemen's Relief
$ 85,740
$ 88,409
88,409 1
476
League of MN Cities
$
14,100
$ 13,857
$ 14,810
1 Population based dues
477
Metro Cities
$
5,565
$ 5,565
$ 5,699
Imposed by Metro Cities Board
478
Sam's Club
$
125
$ 125
$ 125
Corporate account
479
Sensible Land Use Coalition
$
250
$ 250
$ 250
Allows for reduced session fees
480
Hugo Business Association
$
150
$ 150
$ 150
EDA membership
481
White Bear Chamber
$
550
$ 550
$ 550
_ _
Washiniton County wide association
482
Dues & Memberships
$
20,740
$ 20,497
$ 21,584
483
NW Youth & Famil Services
$
6,000
$ 6,000
$ 6,400
Youth Diversion Program
Page 9
CITY OF HUGO
2020 GENERAL FUND EXPENSE BUDGET
LINE
ACCOUNT
2019
2019
2020 NOTES TO LINE ITEMS
NO.
DESCRIPTION
BUDGETED
PROJECTED
BUDGETED
484
Forest Lake Youth
$
6,000
$ 6,000
$ 6,400 'Youth Diversion Program
485
Historical Society
_
$
3,000
$ 3,000
$ 3,000 Net of intemship
486
Hopkins School Evaluation- (WSB)
$
-
$ 1,593
$ - Net of County grant
487
- Hopkins School Project Director - OS
$
77,680
$ 6,000
$ 1;800 100 hours g $18
488
- Fica
$
1,096
$ 372
$ 112 6.20% of wages
- Medicare
$
256
$ 87
_
$ 26 1.45% of wages
_489
490
_
- Workers Comp
$
127
$ 61
$ 13 $1,800/100*.72
491
YMCA Board Membership
$
1,500
$ 1,500
$ 1,500 On -going contribution
492
Kidz'N Biz Fest
$
750
$ 750
$ 750 On-ggLn contribution
493
Contributions
$
36,409
$ 25,363
$ 20001
494
Newsletter Postage
$
3,500
$ 2,096
$ 3,500 2 newsletters.per year
495
Newsletter Printing
$
6,500
$ 6,080
$ 6,500 2 newsletters per y2ar
496
Miscellaneous
$
4,000
$ 4,000
_
$ 4,200 Something always comes up
497
Grou}a. Disability Insurance
$
8,558
$ 8,558
$ 8,925 Short and long term coverage
498
Truth in Taxation Costs
$
1,460
$ 1,457
$ 1,510 Charged by Washington County
499
Assessment Collection Fees
$
900
$ 1,000
$ 1,000 Charged by WashinM ton County
500
Miscellaneous Unallocated
$
24,918
$ 23,191
$ 25,635
501
Total Unallocated Expenses
$
167,807
$ 157,460
$ 155,629
502
_
503
General Fund Expenses (Subtotal)
$
5,966,931
$ 5,848,203
$ 6,233,294
504
505
Retain in General Fund
$
-
$ 133,182
_
$ Maintain 50% Fund Balance Reserve
506
Transfer to Reserves
$
200,000
$ 200,000
$ 200,000 Flat Tax Rate Stabilization
507
Transfers Out
j $
-
$ 280,053
_
$ - To Bldg Maint Fund/PW Facily., P 'ect
508
Other Financing_ Uses
$
200,000
$ 613.234
$ 200,000
509
510
General Fund Expenses (Total)
$
6,166,931
$ 6,461,437
$ 6,433,294
Page 10
/r CITY OF
EST. 1906
Memorandum
To: Mayor and Council
From: Administrative Intern Ashley Carlson
Date: November 25, 2019 for the December 2, 2019 City Council Meeting
Re: Assistant Building Official Position
BACKGROUND:
Chuck Preisler, City Building Official, will be retiring near the end of 2020. The City and
Building Department would like to hire an Assistant Building Official to work beside Mr.
Preisler before his retirement to ensure the standards and knowledge of the position are met. A
probationary and training period will occur and the potential for a promotion to Building Official
is possible upon successful completion of this period.
ANALYSIS:
This position would be categorized as Grade 7 and corresponds to a salary range of $63,787 to
$83,098. The City would like to open the application period on December 3, 2019, if approved,
and would like to begin the interview process at the end of January 2020. Funds for this position
have been provided from the vacant City Planner salary.
RECOMMENDATION:
Staff recommends Council accept the job description and authorize for advertisement.
www.d.hugamn.us 651-762-6300
Job Description
Position Title: Assistant Building Official
Department: Building Department
Immediate Supervisor's Title: Building Official
Pay Grade:7
Salary Range: $63,787 to $83,098
PURPOSE
The primary purpose of the position of Assistant Building Official is to perform technical and
specialized work while administering and enforcing State and City construction -related codes and
ordinances. The Assistant Building Official will conduct inspections and execute plan reviews to
ensure compliance with applicable standards. The selected individual will also process applications,
issue permits and respond to information requests. The Assistant Building Official will serve as the
City's Assistant Zoning Administrator and will be responsible for assisting with the administration
and enforcement of the City's zoning and subdivision ordinances as well as pertinent provisions of
the Comprehensive Plan.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Works under the general direction of the Building Official
Communicates with: Internally - City Administrator, Administration staff, City department heads and
City Council; Externally - County staff, various state agencies, contractors, engineers, architects,
residents and the general public.
Supervises: Assists in general and technical supervision over building department staff.
ESSENTIAL FUNCTIONS
• Performs on -site inspections and enforce construction related -codes including the building,
plumbing, mechanical, accessibility, fire, energy and other applicable municipal, state and
federal regulations. Enforce City ordinances related to zoning, building maintenance,
occupancy, signage, public utilities and other applicable regulations. Issues certifications of
occupancy. Calculates valuation, charges and fees for issued permits.
• Conducts plan reviews of proposed building plans to ensure code and ordinance conformance
and coordinate plan reviews with Community Development, Public Works and the Fire
Department to address civil engineering and utility design standards.
• Maintains state certification and keeps up to date with new innovations and developments in
the construction industry and recommends changes to code, policies and practices to meet
changing construction requirements and assure safe construction of buildings in the City.
• Maintains effective communication and positive working relationships with staff, the general
public, design professionals, construction trades, property owners and others.
• Responds to questions and concerns from developers, contractors/engineers/architects and
city residents and prepares informational handouts regarding construction -related issues.
• Works with other City departments and other concerned parties to attend and participate in
pre -construction meetings and to determine plan modifications necessary to comply with
codes.
• Receives and investigates complaints concerning alleged code violations. Meets with
property owners to inform them of specific violations and necessary corrective measures.
Performs follow up as appropriate, assisting the Community Development Director, Building
Official and city/county attorney as needed in the preparation and issuance of violation
notices to visitors.
• Conducts inspections to determine compliance with relevant regulations and ordinances.
Investigates violations and takes appropriate action.
Assistant Building Official Job Description
Page 2 of 3
• Assists in preparing monthly and annual reports on construction activities and send to
regional, state and federal agencies. Submits reports, when necessary, to the City Council
and responds to any questions/concerns.
• Assists in water and sewer connection inspections to ensure code compliance.
• Assists in continually researching codes to maintain ready knowledge and responds to
requests for interpretation.
• Attends job -related training to keep up-to-date with law, code and regulation changes.
• Performs other related duties as assigned or as apparent.
REQUIRED KNOWLEDGE, SHILLS, and ABILITIES
• Knowledge of practices and procedures common to construction and development industries.
• Knowledge of the International Building Code, International Residential Code, Minnesota
Building Code, Minnesota Residential Code, State Accessibility Code, Fire Code, Life Safety
Code, Mechanical and Plumbing Codes and Housing Code.
• Knowledge of relevant state statutes and county and city ordinances.
• Knowledge of Permit Works and other typical office software.
• Ability to conduct precise plan checks.
• Skill to communicate effectively, both orally and in writing and make sometimes complex
and technical requirements understandable to the general public.
• Skill in enforcing codes and ordinances within the position's established authority.
• Ability to assign addresses to structures.
• Skill to interpret and apply applicable ordinances, statutes and codes.
• Ability to establish and maintain effective working relationships with the supervisor,
department heads, office staff, contractors and the public.
• Ability to perform work that requires light physical effort and a high degree of mobility to
climb step ladders and ramps, enter confined spaces and reach overhead or bend down for
inspections.
• Ability to use a telephone, copy machine, calculator and other office tools.
MINIMUM QUALIFICATIONS
• Associate's Degree in Building Inspection Technology or related field, or equivalent
expenence.
• Certification by the State of Minnesota as a Certified Building Official.
• 4 or more years of progressively responsible experience in city/county/state building
inspection or related construction experience.
• Valid Minnesota driver's license and satisfactory motor vehicle report.
• Ability to safely perform physical tasks needed to conduct inspections at construction sites,
including at, above or below ground and including climbing ladders.
PREFERRED QUALIFICATIONS
• Bachelor's Degree in Construction Management or closely related field.
• Additional inspections and/or construction experience.
• International Code Council (ICC) Building Official, Code Official and/or plans examiner
certification.
• Certifications as an inspector for on -site sewage treatment.
• Knowledge of basic zoning and land use practices.
• Experience with permitting software.
• Fluency in a second language.
WORKING CONDITIONS
Assistant Building Official Job Description
Page 3 of 3
Works indoors in typical office settings and outdoors in residential and commercial construction
sites(during all phases of building). Operates a vehicle for regular transportation needs. Sits, stands
and walks for extended periods of time. Crouches, kneels, pushes, pulls, reaches with hands and
arms, crawls, and performs repetitive movements and some lifting. Enters confined spaces and
works at varying heights including on scaffolding, construction projects, roofs and ladders. Works in
all temperature extremes and weather conditions. May work in the vicinity of potentially hazardous,
dangerous or unsafe construction sites and structures. Uses phone/radio for communication and
vision abilities and senses for inspection purposes. Is exposed to loud and intense sounds and moves
around potentially dangerous equipment.
Agenda Item: J.2
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT: ISD #624 White Bear Lake Area Schools. Sketch Plan Review and
Conditional Use Permit for exterior storage for a property located at
13XXX Fenway Boulevard North.
DATE: November 26, 2019 for the City Council Meeting on December 2, 2019.
ZONING: General Industrial District (I-3)
REVIEW DEADLINE: December 7, 2019
1. PLANNING COMMISSION UPDATE:
At its November 21, 2019 meeting, the Planning Commission considered the sketch plan review
and conditional use permit applications submitted by ISD #624 White Bear Lake Area Schools
and held a public hearing. Staff provided background on the sketch plan and recommended that
the Planning Commission provide comments to the applicant on the circulation of the site, the
proposed fencing and screening, and access to the site. Staff also used the standards outlined in the
City Code to review the conditional use permit and recommended approval of the request.
Tim Wald from the White Bear Lake School District and Sal Bagley from Wold Architects and
Engineers addressed the Planning Commission and described the intended use of the property. The
proposed transportation and maintenance facility will help service the expanding district by
providing special education bus routes and special event transportation. During the school week,
approximately 30 buses will depart daily in the morning from 6:00 to 7:00 AM at staggered times
and will likely return back to the facility by 9:00 AM. Another 30 buses will depart around 2:00
PM for the afternoon routes and return to the facility by 5:00 PM. Approximately 10 buses or
vehicles will be used daily for special events and will be departing and returning at varied times.
Bagley stated that the sketch plan is still conceptual at this time and the School District is open to
negotiating the site alignment and landscaping based off of the provided feedback.
There were two residents from the Creekview residential neighborhood who spoke at the public
hearing. Comments included concerns about the semi -truck traffic on Fenway Boulevard and how
noise and odors from exhaust will be mitigated. One resident was particularly concerned with the
possibility of semi -trucks lining up on Fenway Boulevard. It was suggested that the building and
WBL School District Transportation Facility CUP
Page 2
parking lot should be set back further than what is shown on the sketch plan to accommodate for
more landscaping and a natural area. It was also stated that there should be no operation of the site
in the early morning, late evenings, and weekends. The applicant did state that some of the special
event transportation needs, such as sporting tournaments, included weekend or evening usage.
The Planning Commission commented on the additional traffic that will be added to Fenway
Boulevard, specifically potential congestion during peak hours. In response to the Commissioner's
concerns, Wald stated that the location of the proposed site is desirable due to the controlled access
onto Highway 61 from 140th Street and 130th Street. It was also noted by staff that Fenway
Boulevard was designed and constructed to accommodate for the Bald Eagle Industrial Park. Site
access was discussed and the number and location of entrances shall be further analyzed upon site
plan submittal. The Commissioners generally approved of the screening around the exterior
storage area outlined on the sketch plan and agreed that landscaping should be placed around the
site to provide additional screening.
The Planning Commission agreed that the request met the criteria necessary to approve the
application and recommended approval of the conditional use permit request to the City Council.
2. DESCRIPTION OF REQUEST:
ISD #624 White Bear Lake Area Schools has applied for a sketch plan review of a potential
transportation and maintenance facility located on Fenway Boulevard, north of 1301h Street N. The
school district is also requesting approval of a conditional use permit for exterior storage exceeding
the size of the principal building on site. The proposed sketch plan shows the building square
footage totaling approximately 15,000 square feet and the exterior storage area totaling
approximately 46,000 square feet, including the drive aisles. The applicant is looking for the City
Council to provide comments on the sketch plan.
The applicant's next steps would include submitting a formal application for site plan approval.
At the time the application is submitted, staff will provide a more detailed review of the site plan
in compliance with the Comprehensive Plan and Zoning Ordinance requirements.
3. CONTEXT:
A. Surrounding Land Use and Zoning
The property is guided for Industrial in the 2040 Land Use Plan. The properties to the north, east,
and south are zoned General Industrial District (I-3) and are occupied by industrial users. To the
west of the property is zoned PUD and is the Creekview residential development.
B. Natural Characteristics of Site
The property is currently vacant and consists of a mixture of open and wooded land. The site has
a general slope downward from east to west.
WBL School District Transportation Facility CUP
Page 3
C. BACKGROUND
The proposed use of the property will be a transportation facility for the White Bear Lake Area
School District and is a permitted use as an essential public service. As the District is preparing
for an increase of over 2,000 students in the next ten year, they are planning to maximize the use
of the District's existing buildings while expanding other facilities. The District is proposing to
relocate the District's maintenance and transportation operations to a new site in Hugo with
appropriate services and support operations as the current site has operational challenges and
limitations.
The proposed facility in Hugo will include:
• Bus and van/shuttle parking of approximately 75 varying vehicles;
• Building space for offices for transportation and maintenance staff (approximately 5,000
square feet);
• Building space to perform vehicle maintenance operations (approximately 10,000 square
feet);
• Fueling for vehicles; and
• Parking for staff.
The district is proposing that the vehicle parking be located outside as exterior storage, which
exceeds the total square footage of the proposed building and therefore requires approval of a
conditional use permit. The vehicles proposed to be stored on site are for specific transportation
needs such as special education transportation vehicles and buses for field trips. The buses that are
used for standard bus routes will be stored at a different location. As a result, on average, ten buses
would begin routes at around 6:30 AM, with other vehicles having staggered start times to their
routes. Some vehicles stored at the proposed site will be spare vehicles for backup purposes.
4. SKETCH PLAN:
Lot Size
The minimum lot size in the General Industrial (I-3) zoning district is 15,000 square feet. The
proposed parcel is 300,639 square feet or 7.06 acres.
Setbacks
The applicant will be required to meet all setback requirements for the General Industrial zoning
district. The setbacks are as follows:
Minimum front yard building setback
30 ft
Minimum side yard building setback
from industrial zoned properties
Equal to height of building,
in no case less than ten feet
WBL School District Transportation Facility CUP
Page 4
Minimum side yard building setback
from properties not zoned industrial
40 ft
Minimum rear yard building setback
30 ft
Maximum building height
50 ft
Building Coverage and Lot Coverage
The ordinance limits lot area to be covered by buildings to 40% and lot area to be covered by
impervious surface to 80%. The sketch plan proposes 196,000 square feet of impervious surface
and 15,000 square feet of building. Per the sketch plan, 65% of the site is to be covered by
impervious surface and 5% by building. This complies with the ordinance.
Landscaping and Lighting
Section 90-181 of the City Code provides landscaping requirements for industrial development.
In order to meet the landscape requirements for a 15,000 square foot building or an approximately
2,325 foot site perimeter, 24 overstory deciduous trees, 12 coniferous trees, 12 ornamental trees,
and 78 shrubs would need to be installed. The applicant will be required to submit a full landscape
plan with a site plan application.
The ordinance requires lighting to consist of cut-off fixtures and for light cast on adjacent property
and roads to not exceed a half foot candle measured at the property line or one foot candle
measured at the street's centerline. The applicant has not proposed any lighting at this time but
shall comply with the ordinance standards at the time a site plan application is submitted.
Fencing and Screening
The applicant is proposing fencing along the perimeter of the vehicle parking pad. The applicant
has stated that they will use an opaque metal fencing to provide screening. The fence will be
located along the perimeter of the exterior storage area. The applicant has also stated that
landscaping will be placed along the fencing to provide additional screening. The building will
also provide screening from the front property line. Upon submittal of a site plan application, the
material and color of the fencing will be reviewed and approved by staff. The ordinance requires
all exterior storage areas be screened from the adjacent properties. All exterior storage areas are
required to be on pavement. The sketch plan does not show an area for a trash enclosure. Staff
recommends that the trash enclosure be integrated into the building.
Streets and Access
The site has access from Fenway Boulevard North. The applicant is proposing two entrances into
the site. The plan shows two right in, right out entrances however, the applicant has stated that
buses and vans will be arriving to and departing from both the north and south entrances. Staff has
WBL School District Transportation Facility CUP
Page 5
asked for further clarification on circulation throughout the site and has asked the applicant to
create an emphasis on interior circulation. Staff has also asked for a plan showing bus movements.
Per the engineer's comments, the northern entrance is appropriately aligned with 134th Street North
and the proposed southern entrance is directly adjacent to the access for the property to the south.
Staff would like to better understand the circulation needs within the site to determine if the
southern entrance can be relocated or eliminated.
Parking
According to the Section 90-253 Parking and Loading, based on the use and the size of the building
the required number of parking spaces for the 15,000 square foot building is 65. The applicant is
proposing 110 parking spaces to accommodate the estimated number of staff. The proposed
parking spaces exceed the ordinance requirements.
Trails
There is a City trail along Fenway Boulevard North. The applicant is not proposing any sidewalks
or trails with this development.
Building Architecture
The sketch plan review application does not require elevations of the building. The applicant has
submitted images of similar projects and has stated that the materials will likely be a mix of
integrally -colored split -face rock, brick, precast panels, glass, and metal as an accent. The
materials will be of a cohesive color scheme that is compatible with the surrounding uses. The
applicant is aware that the building will have to meet the Commercial and Industrial Design
Guidelines. The Commercial and Industrial Design Guidelines includes using four sided design,
the use of high quality durable materials, and having a clearly defined and visible entrance. Staff
will evaluate the final design, building materials, and color palette once a site plan application is
submitted.
Signage
The applicant is not showing any signage at this time. The applicant will be required to submit a
sign permit application and gain staff approval should they want to install a sign.
Drainage/Grading
The applicant has stated that there is an existing pond used for stormwater management that was
developed in 2006 that will be incorporated into the design. Additional stormwater management
is likely required. The applicant will need to obtain a permit from the City for their Stormwater
Management Plan within the site that includes the appropriate storage, rate control, treatment, and
volume reduction. There is a high likelihood that the site can support water reuse and this should
be explored in greater detail upon site plan submittal.
WBL School District Transportation Facility CUP
Page 6
Per the City Engineer's comments, the low floor elevation of the building shall be three feet above
the 100 year high water level and one foot above drainage emergency overflow areas. The
applicant shall submit a grading plan as part of a site plan review.
Utilities
City sewer and water connections are available and the applicable trunk and connection fees will
apply. The applicant shall comply with the engineer's comments and will need to verify the
locations for connections.
Wetlands
The applicant will be required to complete a wetland delineation, however, there are no wetlands
identified in the National Wetland Inventory. The property is not located in a FEMA flood plain
or flood way area.
Park Dedication
Park dedication is not required for commercial and industrial developments.
5. ANALYSIS OF CONDITIONAL USE PERMIT:
A. Level of City Discretion in Decision -Making
The City's discretion in approving or denying a conditional use permit is limited to whether or not
the proposed application meets the standards outlined in the City's Comprehensive Land Use
Regulations. If it meets these standards, the City must approve the conditional use permit.
B. Conditional Use Permit
Exterior Storage
The applicant is proposing an outdoor storage area that exceeds the size of the principal building
on site. In the General Industrial District exterior storage exceeding the size of the principal
building may be allowed by a conditional use permit.
The Planning Commission must review the application for a conditional use permit with the
standards provided in Section 90-37 of Zoning and Land Use Regulations. Staff used these
standards to review the application and found that the request meets all applicable standards as
follows:
1. The proposed use is permissible by law.
The proposed use is permissible by law.
WBL School District Transportation Facility CUP
Page 7
2. The proposed use is keeping with the spirit and intent of the ordinance.
The spirit and intent of the ordinance is to allow exterior storage, as long as it's adequately screened
from view of adjacent properties. The applicant is proposing to screen the exterior storage areas.
The exterior storage area will be located behind the principal building and staff is comfortable with
the proposed location of the outdoor storage area. Additional landscaping may be required to
screen the locations on the east side of the property.
3. The proposed use is compatible with the City's Comprehensive Plan and the character of the
surrounding area.
The property is guided as Industrial in the 2040 Land Use Plan with residential properties to the
west. The character of the area is mostly industrial. There are industrial users to the north, east,
and south of the property that also utilize exterior storage on site. The surrounding industrial users
have similar ratios of buildings to exterior storage and is compatible with the land use of the
surrounding area. In addition to Fenway Boulevard, the building and proposed screening will act
as a buffer between the residential neighborhood and the industrial park. It is in staff s opinion that
the proposed use is compatible with the character of the surrounding area.
The applicant is cognizant of the residential neighborhood within close proximity of the site. Staff
has asked the applicant to create an emphasis of interior circulation on site to limit the traffic on
public streets.
4. The proposed use has adequate drainage, water supply, electrical, gas, and sewage treatment
facilities.
The property has adequate utilities available to the site and will utilize stormwater management on
site.
5. The proposed use has adequate road access.
The property has adequate access from Fenway Boulevard North.
6. Technical Evaluation of Floodplain.
The applicant is not proposing to impact any floodplain.
7. The proposed use may not create a danger that materials may be swept onto other lands,
or downstream to the injury of others, or block bridges, culverts, or other hydraulic
structures.
The proposed use will not have materials swept downstream.
WBL School District Transportation Facility CUP
Page 8
8. The proposed use will not damage or reduce the benefits the public receives from public
waters.
The site is not located adjacent to the public waters.
9. If located in the shoreland overlay district, the waterbody will be able to safely accommodate
the number, type, and uses of the watercraft the project will generate.
The property is not located within the shoreland overlay district and does not involve watercrafts.
10. If located in the shoreland overlay district, all structures and facilities are screened from
view from public waters.
The property is not located within the shoreland overlay district.
11. If the permit is to approve a wetlands replacement plan, the plan is in conformance with the
rules of the state board of soil and water resources for such plans.
The use would not impact any wetlands.
12. The applicant or operator shall obtain all necessary state and local permits for the
conditional use.
The applicant shall be responsible for all necessary state and local permits.
13. The proposed use is adequately buffered and screened from noncompatible land uses and
public rights -of -way.
The exterior storage area will be fully screened with an opaque fence and additional landscaping
from the surrounding properties. The location of the proposed exterior storage area is behind the
principal building and will be located far from the public street. The surrounding properties are
industrial users and have similar building to exterior storage ratios on site. The building and
proposed screening will create a buffer between the residential and industrial uses.
6. CONCLUSION/ STAFF RECOMMENDATION:
The applicant is asking for the City Council to provide comments on the sketch plan. Staff is
recommending that Council Members provide comments on:
• The circulation of the site;
• The proposed fencing and screening;
• And access to the site.
It is in staff opinion that the application meets of the standards and requirements for approval of a
conditional use permit.
WBL School District Transportation Facility CUP
Page 9
Staff recommends approval of the conditional use permit subject to the conditions listed in the
resolution and draft conditional use permit.
7. PLANNING COMMISSION RECOMMENDATION:
The Planning Commission provided direction to the applicant to provide internal circulation and
sufficient screening with approval of a submitted landscape plan and site plan. Site access will be
further analyzed upon site plan submittal.
The Planning Commission agreed that the request met the criteria necessary to approve the
conditional use permit and recommended approval of the resolution and conditional use permit to
the City Council.
ATTACHMENTS:
1. Location Map
2. Resolution
3. Conditional Use Permit
4. Sketch Plan
5. Applicants Narrative revised November 14, 2019
6. Engineers Memo dated November 14, 2019
7. Email from Resident
i CFFY OF
EST. 180E
WBL Transportation Facility CUP
Location Map
Hugo, MN
Roads
Hugo Border
Parcel Boundary
N
0 300
Feet
1 in = 300 feet
RESOLUTION 2019-XX
APPROVING A CONDITIONAL USE PERMIT FOR ISD #624 WHITE BEAR
LAKE AREA SCHOOLS TO ALLOW EXTERIOR STRORAGE ON THE
PROPERTY LOCATED ON FENWAY BOULEVARD NORTH, NORTH OF
130TH STREET NORTH
WHEREAS, ISD #624 White Bear Lake Area Schools, requested approval of a
conditional use permit to allow exterior storage exceeding the size of the principal
building on the property located on Fenway Boulevard North and north of 130ffi Street
North.
Lot 3, Block 1, Bald Eagle Industrial Park 41h Addition
WHEREAS, the Planning Commission has reviewed said conditional use permit at a duly
called public hearing on November 21, 2019, and recommends approval subject to the
conditions listed in this resolution.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the
conditional use permit for ISD #624 White Bear Lake Area Schools to allow exterior
storage exceeding the size of the principal building on the property located on Fenway
Boulevard North, north of 1301h Street North with the following findings:
1. The use is permissible by law.
2. The spirit and intent of the ordinance is to allow exterior storage as long as it is
adequately screened from view of adjacent properties. The applicant is proposing
to screen the exterior storage area. The proposed use is keeping with the spirit and
intent of the ordinance.
3. The property is guided as Industrial in the 2040 Land Use Plan with industrial
users to the north, east, and south of the property. The proposed use is compatible
with the City's Comprehensive Plan and the character of the surrounding area.
4. The property has adequate utilities available to the site and will utilize stormwater
management on site.
5. The property has adequate access from Fenway Boulevard North.
6. The applicant is not proposing to impact any floodplain or wetlands.
7. The proposed use will not create a danger that materials may be swept
downstream.
8. The proposed use will not damage or reduce the benefits the public receives form
public waters.
9. The property is not located within the shoreland district.
Resolution 2019-xx
Page 2
10. The applicant shall be responsible for all necessary state and local permits.
11. The exterior storage area shall be fully screened with fencing around the
perimeter of the exterior storage area and additional landscaping along the fence.
The building along with the proposed screening will create a buffer between the
residential and industrial uses. The proposed use shall be adequately buffered and
screened from non -compatible land uses and public rights -of -way.
ADOPTED by the City Council this 2nd day of December, 2019.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
CITY OF HUGO
CONDITIONAL USE PERMIT
DATE OF APPROVAL:
OWNER: ISD #624 White Bear Lake Area Schools
4855 Bloom Avenue
White Bear Lake, MN 55110
PROPERTY FOR WHICH CUP IS GRANTED: 30.031.21.41.0016
LEGAL DESCRIPTION: Lot 3, Block 1, Bald Eagle Industrial Park 4th Addition
ZONING DISTRICT: General Industrial District (I-3)
THIS CONDITIONAL USE PERMIT ALLOWS FOR THE FOLLOWING:
Exterior storage exceeding the size of the principal building for the proposed ISD #624
White Bear Lake Area Schools transportation and maintenance facility as an essential
public service on the above property.
THIS CONDITIONAL USE PERMIT IS APPROVED SUBJECT TO
COMPLIANCE WITH THE FOLLOWING CONDITIONS:
1. The development shall comply with Resolution 2019-xx.
2. The applicant shall comply with the engineers comments dated November 14,
2019.
3. The property shall comply with exhibit A.
4. A site plan shall be submitted for review and approval by the City Council prior
to any site improvements or exterior storage.
5. The layout, geometrics, and interior circulation of the site plan shall be furthered
review and approved by City staff prior to the issuance of a building permit.
6. All exterior storage shall be screened form view from adjacent properties, non -
compatible uses, and public rights -of -way. Staff shall review and approve the
fencing material and landscape plan.
7. Exterior storage of vehicles shall be located on a paved surface and contained to
the area defined in exhibit A.
8. The number of entrances into the site shall be reviewed and approved by City
staff.
9. The building architecture is subject to further review and approval by the City.
Tom Weidt, Mayor
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this day of , 2019, before me, a Notary
Public, personally appeared TOM WEIDT, Mayor of the City of Hugo, a Minnesota
municipality within the State of Minnesota, and that said instrument was signed on behalf
of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM
WEIDT, mayor, acknowledge said instrument to be the free act and deed of said City of
Hugo.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this day of , 2019, before me, a Notary Public within and
for said County, personally appeared , to me known as
the person described in and who executed the foregoing instrument, who stated that they
are the owners of the property this permit applies to, and acknowledged that they
executed the same as their free act and deed.
Notary Public
This document was drafted by: Hugo City Council
14669 Fitzgerald Ave N
Hugo, MN 55038
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INDEPENDENT SCHOOL DISTRICT #624 - WHITE BEAR LAKE
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2019 REFERENDUM PLANNING
October 1, 2019
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S:\ISD6242018 Planning\Revit\2019 Referendum Scope Diagrams Transponation. rvt Comm No: 182154
wu
`White Bear Lake
e • Area Schools
Revised November 14, 2019
Rachel Juba
Community Development Director
City of Hugo
14669 Fitzgerald Ave. N.
Hugo, Minnesota 55038
Re: White Bear Lake Area Schools — ISD #624
Independent School District #624
White Bear Lake Area Schools
2019 Referendum Projects
Revised November 14, 2019
Nordling Property — Potential Transportation Facility
Narrative for Sketch Plan Review; Conditional Use Permit (outdoor storage exceeding
total building area)
ISD #624 Facilities Plan Overview
Independent School District #624, White Bear Lake Area Schools, has a bond referendum on November 5,
2019 to address facility needs across the entire District, including additional space to accommodate projected
enrollment growth; safety and security updates for all schools; creation of flexible learning spaces to support
student -centered instruction; and the creation of a unified, single 9-12 high school at the current North
Campus site. This plan was recommended to the School Board after nearly a year of study by the Facility
Planning Committee, a group of over 90 staff, parents, students and community members. This plan addresses
growth across the entire District, including a proposal to build a new Elementary School in Hugo, as the
District is projected to reach approximately 10,800 students in the next ten years, an increase of over 2,000
students from the current Fall 2019 enrollment of 8,702 students.
A significant element of this request includes the creation of a single -site 9-12 high school via additions and
renovations to the current North Campus building that is located near downtown White Bear Lake, MN.
After carefully considering many options for how to best address growth at the secondary level, educational
programming needs, and how to resolve issues related to the current split -campus high school model, the
Committee recommended to the School Board to expand North Campus to create a single -site high school
that accommodates projected enrollment and will allow for expanded opportunities for students. The North
Campus site was selected for several reasons, including expandability of the building, site size, and geographic
location within the District. It was a high priority of the Committee to find a solution that best served high
school students across the entire District, and the central location of North Campus best met this criteria. As
a result of this, Sunrise Park Middle School will move to the current South Campus site, creating additional
capacity at the Middle School level. Central Middle School will expand into the current District Office space to
create additional space for classrooms, and the District Center will move to the current Sunrise Park building
along with the Transition Education Center (currently in leased space) and Early Childhood programming for
the south part of the District. This plan maximizes use of the District's existing buildings and provides
solutions to space needs across all of ISD #624.
Page I
Independent School District #624
WT
WhiteBear Lake White Bear Lake Area Schools
Area Schools 2019 Referendum Projects
ell
Revised November 14, 2019
In order to provide appropriate space on -site at North Campus for the building addition, expanded parking
and drop off areas, and athletic fields, the plan proposes to relocate the District's maintenance and
transportation operations to a new site with appropriate services to support operations. The facilities
currently serving this function on the North Campus / Central Middle School site do not provide adequate
parking, access to maintenance resources, or office space for relevant staff, leading to operational challenges
and limitations. This facility has been located in a residential area for many years and the District has not
received complaints related to these operations from neighbors, several of whom are within very close
proximity.
Preliminary Engineering Review and Property Description
ISD #624 has been studying potential sites to support these functions and has identified the 7-acre property
located at 13XXX Fenway Blvd, Hugo, MN to relocate these functions (PID 30.031.21.41.0016). The District
has been in contact with the landowner and have a signed purchase agreement, pending the outcome of the
bond referendum and planning processes (these applications). The site is zoned 1-3 General Industrial and is
proposed to continue to be used for industrial purposes per the City of Hugo's 2040 Comprehensive Plan.
The location is advantageous operationally and would be a complimentary use to the surrounding properties.
This property consists of approximately 7 acres of vacant land located on the east side of Fenway Boulevard
North between 13419 and 13285 Fenway Boulevard North (Lot 3, Block I of the Bald Eagle Industrial Park,
4TH Addition).
The property current consists of a mixture of open and wooded land. No wetland areas have been identified
on or directly adjacent to this property. This property is not located in a FEMA flood plain or flood way area.
No natural streams, ponds, or other bodies of water are located near this property. The closest body of
water is about 500 feet to the northwest of this property and consists of a stormwater detention basin.
A review of the elevation contours provided for this site in the Minnesota DNR Topography website indicate
that the site has a general slope downward from east to west, with elevations varying from about 934 to 928.
The website also indicates a small hill near the center of the site near the north property line with the highest
elevation being about 946 which is about 12 feet above the adjacent surround land surface. There is an
existing pond used for stormwater management that was developed in 2006 that will be incorporated into the
design. Information about this pond has been included with our application for reference.
Information available at the USDA Web Soil Survey website, along with previous soil borings performed at this
site in 2006 indicate that fine sandy soils are predominate consisting of silty sands and sands with silt. About
6 inches of topsoil existing at the surface over the sandy soils. Water encountered in the soil borings was at
such a depth (about 8 feet or more) that it is not anticipated to negatively impact the proposed construction.
Page 2
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`White Bear Lake
e • Area Schools
Transportation and Maintenance Facility Overview
The functions that would be located on this site include:
Independent School District #624
White Bear Lake Area Schools
2019 Referendum Projects
Revised November 14, 2019
• Bus and van/shuttle parking (approx. 75 vehicles total of varying sizes, outdoors)
• Building space for offices for transportation and maintenance staff (approx. 5,000 SF)
• Building space to support maintenance of buses and other vehicles (approx. 10,000 SF), including
vehicle lifts, parts/tools/work areas and storage
• Fueling for vehicles (diesel and unleaded)
• Parking for staff and drivers (approx. 100 stalls)
Given that these uses require parking, maintenance/vehicle service, and fueling, the District proposes that
these uses would be best characterized as an Essential Public Service, which is a permitted use. The District
proposes that the vehicleparking be located outside, which exceeds the total area of proposed buildings and
requires a Conditional Use Permit.
The vehicles proposed to be stored at and operated out of this site are used for specific transportation needs,
including special education transportation vehicles and buses that serve to meet the needs of field trips /
activities. Buses that are used for standard bus routes are provided through a contract with First Student and
are stored on a separate site (not proposed to be relocated to this site as a part of this request). As a result,
on average, about 10 buses would begin routes at the start of the day (6:30 AM), with other vehicles having
staggered start times to their routes. Some vehicles serve as backup / spare vehicles, and as such would not
always leave the site unless another vehicle was not in service. Approximately 60% of the vehicles proposed to
be stored at this site are diesel and the other 40% use unleaded fuel.
Sketch Plan Narrative
The attached sketch plan represents a conceptual layout for the site, locating all intended elements as well as
preliminary engineering information, including areas for stormwater management, connection to city utilities
(per documents provided by the City of Hugo), and conceptual grading/topography. Below is a table of
allowable areas and proposed areas.
Total Site Area
300,639 SF
Allowable Impervious Area
240,51 1 SF (80%)
Impervious Area shown on Sketch Plan
196,000 SF
Proposed Building Area
15,000 SF
Proposed Exterior Storage
45,957 SF
Allowable Exterior Storage
15,000 SF
Additional Exterior Storage (CUP)
31,347 SF
Page 3
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`White Bear Lake
e • Area Schools
Building and Site Design
Independent School District #624
White Bear Lake Area Schools
2019 Referendum Projects
Revised November 14, 2019
The proposed buildings will not exceed one story in height and will follow all required setbacks for the site,
which is zoned 1-3 General Industrial. At this time, the District does not anticipate exceeding the permitted
80% of site area as impervious surfaces, as can be seen on the attached sketch plan layout. While the
proposed design is conceptual in nature at this time, the District is committed to meeting the principles of the
City of Hugo's Commercial and Industrial Design Guidelines, including: four-sided design; approved materials
(likely a mix of integrally -colored split -face rock, brick, integrally -colored precast panels as permitted per 10.5,
glass, and metal as an accent); a cohesive color scheme that is compatible with surrounding uses; and
appropriate screening, among other aspects.
As a part of this request, the District is requesting a CUP to allow for vehicle storage (parking) to exceed the
allowed 1:1 ratio with building area. The indoor building needs for the District total approx. 15,000 square
feet, which the "outline area" of bus and van storage totals approximately 46,000 SF (note: this includes drive
aisles, etc.). To mitigate this, the District is committed to providing appropriate screening for the requested
bus and vehicle storage through the use of opaque fencing and appropriate landscaping. The proposed fencing
extents are indicated on the sketch plan and example fencing types/materials have been provided in the
included Attachment B of this narrative. The sketch plan also includes areas available for landscaping with a
dark green color. These areas and proposed solutions include landscaping along Fenway Blvd as well as
continuous fencing around all four sides of the proposed exterior vehicle storage/parking along with areas for
landscaping outside the fence perimeter as well.
This memorandum serves as an addendum to the conditional use permit for additional exterior storage at 134XX
Fenway to clarify the rationale for the conditional use permit and to address questions regarding the impact of this
request.
Additional Information — as of November 14, 2019
Narrative regarding Conditional Use Permit Findings:
• This use is permissible by law and is in the spirit and intent of the City of Hugo's code.
• The use is compatible with the City of Hugo's comprehensive plan and character of the surrounding area.
Surrounding businesses have similar ratios of buildings to exterior storage, with buildings focused closer to
Fenway Boulevard and storage on the west side of sites.
• The proposed use has adequate drainage, water supply, electrical, gas and sewage treatment.
• The road access is adequate, and the additional exterior storage will not reduce the safety or capacity of
the public road system. There is no change in impact to the roadway system in proposing to store buses
and vans outside (screened) in lieu of inside a building.
• The proposed use does not create a danger that materials may be swept onto other lands, or downstream
to the injury of others, or block bridges, culverts, or other hydraulic structures. The material to be stored
is school buses and vans which will not create any of the mentioned hazards.
• The proposed use nor the request for additional exterior storage will not damage or reduce the benefits
the public receives from public waters.
• The project is not located in a shoreland overlay district.
Page 4
Independent School District #624
WT
WhiteBear Lake White Bear Lake Area Schools
Area Schools 2019 Referendum Projects
ell
Revised November 14, 2019
• There is not an anticipated need to pursue a wetlands replacement plan.
• All necessary state and local permits will be secured for the project.
• The District intends to avoid the concern of having visible exterior storage by committing to substantial
screening around the entirety of the bus / van parking area, proposed to be made of opaque metal panel as
is shown in the provided example images. Landscaping buffers are also proposed (indicated in green on the
site plan) to create additional screening. This is particularly focused on the public rights of way. This is
proposed to address any visual concerns with outdoor storage while avoiding the use of significant
infrastructure (footings / walls, garage doors, roofing, etc). to accomplish a similar effect for those who can
see or pass by the site.
Elevations:
The building has not been designed yet; the voters of ISD #624 approved the referendum on November 5, 2019,
including funding to pursue full design. The design will be reviewed with City staff through the design process, and
the District continues to be committed to meeting the principles of the City of Hugo's Commercial and Industrial
Design Guidelines, including: four-sided design; approved materials (likely a mix of integrally -colored split -face rock,
brick, integrally -colored precast panels as permitted per 10.5, glass, and metal as an accent); a cohesive color
scheme that is compatible with surrounding uses. Below are images that represent the proposed character and
aesthetics of the buildings based on similar examples.
Page 5
Wu�'Nhite Bear Lake
Area Schools
Site Circulation:
Independent School District #624
White Bear Lake Area Schools
2019 Referendum Projects
Revised November 14, 2019
Buses and vans will be arriving to and departing this site from both the north and the south as they leave to cover
special education bus routes, activities / field trips, etc. The buses and vans proposed to be located on this site are
not used for general education standard bus routes; the District contracts with First Student to provide these
services, and those vehicles are stored off -site. Buses and vans are intended to enter the site on the northern curb
cut and proceed either to the storage area (all one-way traffic) or to the maintenance garage for servicing, etc. The
Page 6
Independent School District #624
WT
WhiteBear Lake White Bear Lake Area Schools
Area Schools 2019 Referendum Projects
ell
Revised November 14, 2019
District is committed to working with the City to eliminate the need for buses to circulate on the street and
support interior circulation. A second curb cut shown as an exit; buses/vans will turn both right and left when
leaving the site depending on their intended destination.
Additional documents related to the site that have been made available the District are attached, including:
• Topographic survey (dated 2006)
• Geotechnical report (dated 2006)
• Existing stormwater pond documents (dated 2007)
Please feel free to call or email with any questions.
Sincerely,
Wold Architects and Engineers
�" VLVO�e
Sal Bagley I AIA, LEED AP BD+C
Partner
cc: Wayne Kazmierczak, ISD #624
Tim Wald, ISD #624
Paul Aplikowski, Wold Architects and Engineers
Attachments:
Attachment A: FEMA Flood Map
Attachment B: Example photos — Opaque Fencing / Screening
Page 7
J� Vhite Bear Lake
i 0 Area Schools
Attachment A: FEMA Flood Map
Independent School District #624
White Bear Lake Area Schools
2019 Referendum Projects
Revised November 14, 2019
Page 8
wu
White Bear Lake
e • Area Schools
Exhibit B: Example Photos — Opaque Fencing / Screening
Independent School District #624
White Bear Lake Area Schools
2019 Referendum Projects
Revised November 14, 2019
Page 9
wsb
November 14, 2019
Ms. Rachel Juba
Community Development Director
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Concept Plan Review
ISD 624 Transportation Site Sketch Plan
WSB Project No. 013272-000
Dear Ms. Juba:
We have reviewed the concept plan for the proposed ISD 624 Transportation Site. Our review is
based on the Sketch Plan submitted by the School District. We will provide a more in-depth review
of this project once detailed plans are provided by the applicant.
Based on our review, we offer the following comments regarding the sketch plan:
Grading and Drainage
1. Site Grading/Low-floor Elevations: Low opening of the building needs to be 3-feet above the
100-year high water level and 1-foot above drainage emergency overflow areas.
2. Storm Water Management: The applicant will need to obtain a permit from the City for their
Storm Water Management Plan within the site, including the appropriate storage, rate control,
treatment, and volume reduction. There is a high likelihood that the site can support water
reuse, and this should be explored in greater detail moving forward.
Transportation/Traffic
Site Access Locations: The northerly entrance is appropriately aligned with 1341" Street. The
proposed southerly entrance is directly adjacent to the access for the property to the south.
Staff would like to better understand the circulation needs within the site to determine if this
access can be relocated or eliminated.
Sanitary Sewer Service
A 42" MCES interceptor extends along Fenway Avenue. The proposed sanitary sewer service
should be relocated to utilize the 8" stub that extends from the Manhole at 1341" Street. MCES
will require a connection permit for direct connection as proposed but may not require a
Ms. Rachel Juba
November 14, 2019
Page 2
connection permit for connecting to the existing stub. Connection to the existing stub will be
less impactful to Fenway Avenue.
Water Service
1. Watermain Improvements: Water service is available by connecting to the existing system along
Fenway Avenue. The Hugo Fire Department may request internal watermain with Hydrants for
water suppression purposes.
Thank you for the opportunity to comment on this concept plan. If you have any questions or items
you wish to discuss, you can contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
Attachment
cc: Liz Finnegan, Senior Engineering Technician, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
Thank you for the opportunity to provide comments on this project. If you have any questions,
please do not hesitate to contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
From: David Rowley
To: Emily Weber
Subject: Public Hearing 11-21 re WBLAS Proposed transportation and maintenance facility
Date: Friday, November 15, 2019 9:59:49 AM
Dear Emily,
Thank you for speaking to my daughter Lynda, who resides in our Creekview town
home at 13377 Europa Court N Unit 4. As legal owner, I am in receipt of your notice
of the upcoming hearing regarding the proposed maintenance facility directly across
the street from our property on the east side of Fenway.
The site plan of the proposed facility indicates it to be adjacent to and north of
Northland Pallet's facility. We already experience noise from that facility with a line up
of semi trucks on a regular basis, including predawn noise and a certain amount of
traffic congestion on Fenway from parked trucks awaiting load up of pallets.
We are greatly concerned about another facility adjacent to this one that will only
compound existing noise and traffic, not to mention diesel emissions. If the City
intends to consider granting a Conditional Use Permit to WBLAS for this facility
including excessive exterior storage, what will it do to represent the interests of us
residents who own homes that will be directly impacted by this facility?
My main concerns are, noise, traffic, visual impacts and air quality. Please advise me
if there will be any studies conducted to address these matters. Please consider what
can be done to mitigate these should the CUP be granted.
Many residents will be impacted by this. Have you reached out to our HOA to review
this in detail to seek their feedback? Please consider doing so as they are a
constituency already existing in the Hugo community, and the fact these are
permanent residences with many impacted families we think it should hold a sense of
duty by the City to have our best interests upheld in lieu of a business interest of
another township.
What other suitable locations have been considered to house this facility that is not in
such close proximity to our homes? Does the City have other more suitable property
for consideration? There seems to be other vacant land further west by 1-35 that
seems a potential alternative. Please address this request to identify other locations
not in such close proximity to our neighborhood.
I am 86 years old and I am physically unable to attend the meeting so please present
my concerns, comments and questions in my correspondence to the City authorities
next Thursday evening. I appreciate your time and consideration.
Yours truly,
David F. Rowley Jr
13377 Europa Ct N #4
Hugo MN
1�
•
THE CITY OF HUGO CORDIALLY INVITES
YOU AND YOUR GUEST TO OUR ANNUAL
HOLIDAY
PARTY
Thursday, December 12, 2019
Social Hour 5:30 PM - Dinner 6:30 PM
Hugo American Legion
RSVP by December 6, 2019 to
City Clerk Michele Lindau
mlindau@ci.hugo.mn.us 651-762-6315
000
1;C 1;/ �;/ 1;/ �10
;/�
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Michele Lindau 1 11/26/2019 2:52 PM
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