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HomeMy WebLinkAbout2019.11.18 CC Minutes MINUTES HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, NOVEMBER 18, 2019 – 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Weidt ABSENT: Petryk ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau November 4, 2019 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the regular City Council meeting held on November 4, 2019, as presented. All Ayes. Motion carried. November 12, 2019 Public Works Facility Study Meeting Miron made motion, Klein seconded, to approve the minutes for the meeting on the Public Works Facility Study held on November 12, 2019, as presented. All Ayes. Motion carried. November 13, 2019 White Bear Area Chamber of Commerce Legislative Reception Miron made motion, Klein seconded, to approve the minutes for the Legislative Reception held on November 13, 2019, as presented. Al Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended to postpone the presentation by Jeff Loeks until the next meeting. All Ayes. Motion carried. Donation to the Yellow Ribbon Network – Jeff Loeks Jeff Loeks was to present a donation to the Hugo Yellow Ribbon Network. This was postponed until the next Council meeting. Hugo City Council Meeting Minutes for November 18, 2019 Page 2 of 5 Consent Agenda Klein made motion, Haas seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Building Official Chuck Preisler 3. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail Association 4. Approve Donation from the Hugo American Legion to the Hugo Fire Department 5. Approve Promotion of Baily Lund to Regular Firefighter th 6. Approve Pay Request No. 5 for 130 Street Improvement Project 7. Approved Revisions to the JPA with Lino Lakes 8. Approve Scope of Services from Oertel Architects for Public Works Study, Part 2 9. Approve Deeds for Property Donation from Rich Kettler All Ayes. Motion carried Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Official Chuck Preisler Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29, 2004 and was promoted to Building Official in April 2010. Adoption of the Consent Agenda approved the annual performance review for Building Official Chuck Preisler. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail Association The Hugo Snowmobile Club and the Rice Creek Trail Association had submitted their respective Snowmobile Trail Applications for the 2019-2020 snow season. Adoption of the Consent Agenda approved the Snowmobile Trail Applications for the Hugo Snowmobile Club and the Rice Creek Trail Association. Approve Donation from the Hugo American Legion to the Hugo Fire Department The Hugo American Legion wanted to donate $300 to the Hugo Fire Department for training and equipment. Donations to the Fire Department must be approved by the City Council. Adoption of the Consent Agenda approved the $300 donation to the Fire Department from the Hugo Legion. Approve Promotion of Baily Lund to Regular Firefighter At its December 4, 2017, meeting, the Council approved the hiring of Baily Lund as a probationary firefighter. Baily had completed all of the necessary requirements to be promoted Hugo City Council Meeting Minutes for November 18, 2019 Page 3 of 5 to regular firefighter. Adoption of the Consent Agenda approved the promotion of Baily Lund to regular firefighter status effective December 1, 2019. Approve Pay Request No. 5 for 130th Street Improvement Project th The City had received Pay Voucher No. 5 from Dresel Contracting for work done on the 130 Street Improvement Project. Staff had reviewed the pay request and found it acceptable for the work certified through October 31, 2019. Adoption of the Consent Agenda approved payment in the amount of $559,738.16 to Dresel Contracting. Approved Revisions to the JPA with Lino Lakes The City of Hugo has a Joint Powers Agreement for the proposed improvements to Elmcrest Avenue and Cedar Street as Lino Lakes and Hugo had agreed that both communities benefit from a joint project. The project was bid this fall; however, the bid prices exceeded estimates and staff recommended re-bidding in early 2020 in hopes of receiving better bid prices. In the meantime, the City had received calls regarding the potential development of Mel-o-dee Stables and staff believed it was important to at least make accommodations to have a bid alternate included in the bid package that would include the extension of sanitary sewer and watermain from the south to serve this property. This would provide clear information to the developer on what costs responsibilities they would have in moving forward with development of this nd parcel. Adoption of the Consent Agenda approved the 2 Amendment to the Joint Powers Agreement to include engineering costs related to the potential extension of utilities in Elmcrest Avenue be billed to and paid for by the City of Hugo. Approve Scope of Services from Oertel Architects for Public Works Study, Part 2 At its December 12, 2019, workshop, the Council gave direction to staff and Oertel Architects to prepare a scope of services proposal for part 2 planning of the Public Works facilities study. Adoption of the Consent Agenda approved the proposal as submitted by Jeff Oertel. Approve Deeds for Property Donation from Rich Kettler At its Monday, November 4, 2019, meeting, the City Council directed staff to draft a quit claim deed to accept the property donation from Rich Kettler. This property is generally located on the th northwest corner of 140 Street and Fenway Avenue. Adoption of the Consent Agenda approved the deeds and accept the property donation from Rich Kettler. Award of Contract for Judicial Ditch 2 Maintenance Project At is October 21, 2019, meeting, the Hugo City Council approved the Plans and Specifications for the Judicial Ditch 2 Maintenance Project and authorized staff to solicit quotes to complete maintenance work in an amount not to exceed $175,000 in construction costs, or the City would need to go through the bidding process. City Engineer Mark Erichson explained the goal of the project was to get the Hardwood Creek drainage system cleaned and fully functional. The plans that were completed include the entire five-mile section that still needed maintenance work. It was expected that only about one-third of the remaining ditch would be improved as part of this phase of the project; however, the project could be expanded. On November 7, 2019, two quotes Hugo City Council Meeting Minutes for November 18, 2019 Page 4 of 5 were received. Erichson recommended Council approve the resolution accepting the quotes and awarding the contract to Scandia Trucking in the amount of $119,794.80 and an amount not to exceed $175,000 if the project is expanded. Haas made motion, Klein seconded, to approve RESOLUTION 2019 - 48 ACCEPTING QUOTES AND AWARDING CONTRACT TO SCANDIA TRUCKING FOR THE 2019 JUDICIAL DITCH TWO MAINTENANCE PROJECT. All Ayes. Motion carried. Approve Resolutions Adopting the 2040 Comprehensive Plan and Local Water Plan Community Development Director Rachel Juba provided background on the Comprehensive Plan update process. Beginning in January, 2017, the City held meetings, workshops, and open houses to solicit resident input, and a public hearing was held by the City Council in April. On March 4, 2019, the City Council authorized submittal of the Comprehensive Plan to the Metropolitan Council, and the Met Council approved it at their October 23, 2019, meeting. Juba explained there have been no land use changes and forecasts were moved up a decade from the 2020 plan. The parks chapter of the plan had many changes, and there were changes made due to new requirements of the Metropolitan Council. Included in the 2040 plan approval would be the Fair Housing Policy, which outlines resources the City will have available on housing opportunities. This will allow the city to be eligible for some grants. Also included was the Local Water Supply Plan, which was required and approved by the DNR and addresses water conservation and emergency preparedness in case of a water crisis. After the City formally adopts the Comprehensive Plan, work would begin on the adopted implementation items. The City is required to amend the City Code to be consistent with the Comprehensive Plan within nine months of adoption. Staff will be reviewing zoning districts to make sure they are consistent with the plan, and staff will coordinate with the Met Council on wastewater service feasibility for eastern Hugo. Juba recommended revisions to the code be done through the Ordinance Review Committee, who will make recommendations to the City Council. The City could then hold public hearings on these revisions. Klein made motion, Haas seconded, to approve RESOLUTION 2019 – 49 ADOPTING THE 2040 HUGO COMPREHENSIVE PLAN UPDATE. All Ayes. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported on the Yellow Ribbon Network activities held recently. On Saturday, the YRN helped the Forest Lake Rotary Club pack over 900 lbs of care package items. He showed photos of the boxes they decorated and some of the recipients. The YRN will be inviting the club to a meeting in December to recognize them. At that same meeting, awards will be given to the Burger Night sponsors. Next Monday night, November 25, 2019, Culvers in Vadnais Heights will donate 10% of that evening’s proceeds to raise money to support the troops. This is being done as a project of an Eagle Scout who lives in White Bear Lake and works there. The YRN had been receiving requests from deployed families for home repairs, snow plowing, and construction of a handicap ramp. The YRN was also working on their Secret Hugo City Council Meeting Minutes for November 18, 2019 Page 5 of 5 Santa program. Burger Night is next Tuesday and will be sponsored by the Washington County Chapter of Disabled Veterans. Update on Hugo Snowmobile Club Mayor Weidt invited John Udstuen from the Hugo Snowmobile Club up to the podium to provide an update. Udstuen talked about their goal to make safer trails, create tourism, and work with residents who have trail related issues. He also talked about the MN DNR report that showed all of Washington County was accident free last year. He stated they have been working hard to keep tourism dollars in Hugo, and a U of M study found businesses get $42.22 tourism dollars per snowmobiler trip. Udstuen commended Hugo landowner Richard Houde, who does not snowmobile but did grant the club access over 880 feet of his property, which is making the trail safer in that area. Goodview Avenue Neighborhood Meeting on Wednesday, November 20, 2019 City Administrator Bryan Bear reminded Council a meeting was scheduled to attend the Goodview Avenue Neighborhood meeting to discuss a potential street improvement project. The meeting will be held on Wednesday, November 20, 2019, from 7-8 p.m. in the Oneka Room at Hugo City Hall. Adjournment Klein made motion, Haas seconded, to adjourn at 7:35 p.m. All Ayes. Motion carried. Respectfully submitted, Michele Lindau, City Clerk