Loading...
HomeMy WebLinkAbout2019.12.16 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Moment of Silence for National Guard Soldiers Chief Warrant Officers James Rogers, age 28 and Charles P. Nord, age 30, and Sergeant Kort Plantenberg, age 28, all of the Minnesota National Guard, were killed in the UH-60 Black Hawk helicopter crash, Thursday, December 5, 2019, southwest of St. Cloud. Mayor Weidt called for a Moment of Silence in remembrance of the three soldiers. Approve Minutes for the December 2, 2019 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the regular City Council meeting held on December 2, 2019, as presented. All Ayes. Motion carried. Approve Minutes for the December 10, 2019, HBA Holiday Party Klein made motion, Miron seconded, to approve the minutes for the Hugo Area Business Association Holiday Party held on December 10, 2019, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Petryk seconded, to approve the agenda as amended by adding the acceptance of a donation to the Hugo Fire Department from the Hugo American Legion. All Ayes. Motion carried. Update on Yellow Ribbon Network and Recognition of Sponsors Council Member Chuck Haas began by providing a report to Council on the Yellow Ribbon Network activities held recently. He showed pictures of the recent Welcome Home Pheasant Event including one of Jeff Hughs, owner and manager of Wild Wings, who received an award from the Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, DECEMBER 16, 2019 – 7 P.M. Hugo City Council Meeting Minutes for December 16, 2019 Page 2 of 7 National Guard for his years of dedicated service to the military and families. He also showed a photo of an award given by the 133rd Air Wing and some photos of care package recipients. Haas recognized the sponsors of the Yellow Ribbon Burger Nights during 2019, and State Chaplain Lieutenant Colonel Buddy Winn presented the Sponsor of the Year Award to Oneka Ridge Golf Course and the Arcand Family. Recognition of the Forest Lake Rotary Club and Abigail Leigjeld Haas recognized Forest Lake High School students for their support of deployed military members. Haas explained that Council Member Miron connected him with students who were doing a care package event. He presented a Certificate of Appreciation to the Rotary Club and to Abigail Leigjeld who lead the event. Blanket Donation to Yellow Ribbon Network by Oneka Elementary Students Janet Dickenson's from Oneka Elementary School was in attendance with some of her students to present homemade fleece blankets to the YRN to be included in the care packages sent to military members. Janet explained that 180 kids helped make 87 blankets. Haas called for a five minute recess. The meeting reconvened at 7:29 p.m. Consent Agenda Miron made motion, Klein seconded to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Community Development Director Rachel Juba 4. Approve Annual Performance Review for Public Works Worker Ryan McCullough 5. Approve Resolution for Renewal of 2020 Liquor and Tobacco Licenses 6. Approve Resolution Certifying Delinquent Utility Accounts 7. Approve Ordinance Establishing 2020 Fee Schedule and Publication of Summary Ordinance 8. Approve Renewal of Term for EDA Member Tom Denaway 9. Approve Renewal of Term for Planning Commissioner David Fry 10. Approve Renewal of Terms for Parks Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson 11. Approve Renewal of Term for Board of Zoning and Adjustments Member Maria Mulvihill 12. Approve Renewal of Terms for Historical Commissioner Cynthia Schoonover and Trina Oswald and Joyce Granger as Associate Member 13. Approve Pay Voucher No. 1 from Peterson Companies, Inc. for Waters Edge Stormwater Reuse Project Phase 2 14. Approve Lawful Gambling Exempt Permit for St. Genevieve Fish Fry on April 3, 2020 Hugo City Council Meeting Minutes for December 16, 2019 Page 3 of 7 15. Approve Acceptance of Utility and Partial Street Improvements for Adelaide Landing 1st Addition 16. Approve Acceptance of Utility and Street Improvements for Adelaide Landing 2nd Addition 17. Approve Reduction in the Letter of Credit for Oneka Place 3rd Addition 18. Approve Reduction in the Letter of Credit for Fable Hill 6th Addition 19. Approve Retirement of Ron Gray from the Hugo Fire Department 20. Approve Advertisement and Sale of Public Works 2006 Sterling Plow Truck 21. Donation to the Hugo Fire Department from the Hugo American Legion. All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Over the past 14 years, Scott completed building inspector duties as well as provided coverage for the front counter. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Community Development Director Rachel Juba Rachel Juba was hired as the City’s new Associate Planner on January 2, 2007 and promoted to Planner in 2010, then Community Development Director in May, 2018. Over the past 13 years, Rachel worked in the Community Development Department and provided support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Community Development Director Rachel Juba. Approve Annual Performance Review for Public Works Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo’s new Public Works Maintenance Worker. Ryan worked over the past 13 years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Approve Resolution for Renewal of 2020 Liquor and Tobacco Licenses Staff had received the appropriate applications for renewals of Liquor and Tobacco licenses for 2020. City recommended Council approve the resolution approving the annual renewal of the 2020 liquor and tobacco licenses subject to payment of all requested fees, taxes, and receipt of certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2019-55 RENEWAL OF 2020 LIQUOR AND TOBACCO LICENSES. Hugo City Council Meeting Minutes for December 16, 2019 Page 4 of 7 Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION 2019-56 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR COLLECTION. Approve Ordinance Establishing 2020 Fee Schedule and Publication of Summary Ordinance City staff annually reviews the fee, rates and charges schedule and recommends changes. The Finance Department had reviewed these changes and incorporated them into the fee schedule for 2020. Adoption of the Consent Agenda approved ORDINANCE 2019 - 496 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. Approve Renewal of Term for EDA Member Tom Denaway Staff had contacted Tom Denaway regarding the expiration of his term as member of the EDA at the end of the year. Tom indicated he would like to be reappointed to the EDA for another six year term. Adoption of the Consent Agenda approved the reappointment of Tom Denaway to the EDA for a term to expire on December 31, 2025. Approve Renewal of Terms for Planning Commissioner David Fry Staff had contacted Planning Commissioner David Fry regarding the expiration of his term as Commissioner at the end of the year. David indicated he would like to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the reappointment of Commissioner David Fry for another four-year term on the Planning Commission to expire December 31, 2023. Approve Renewal of Terms for Parks Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson Staff had contacted Parks Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson regarding the expiration of their terms as Commissioners at the end of the year. All indicated they would like to be reappointed to the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson for three-year terms to expire on December 31, 2022. Approve Renewal of Term for Board of Zoning and Adjustments Member Maria Mulvihill Annually, the Council appoints a resident to serve on the Board of Zoning Appeals and Adjustments. Maria Mulvihill currently served in the position and would like to be reappointed Hugo City Council Meeting Minutes for December 16, 2019 Page 5 of 7 to serve another one year term. Adoption of the Consent Agenda approved the reappointment of Maria Mulvihill to the Board of Zoning for a one-year term to expire on December 31, 2020. Approve Renewal of Terms for Historical Commissioner Cynthia Schoonover and Trina Oswald, and Joyce Granger as Associate Member Staff had contacted Historical Commissioners Cynthia Schoonover, Trina Oswald, and Joyce Granger regarding expiration of their terms at the end of the year. Cynthia and Trina indicated a desire to serve another three-year term on the Historical Commission, and Joyce Granger wanted to continue to serve but as an Associate Member. Adoption of the Consent Agenda approved the reappointment of Cynthia Schoonover and Trina Oswald for three-year terms to expire on December 31, 2022 and appointment of Joyce Granger as an Associate member for a two-year term to expire on December 31, 2021. Approve Pay Voucher No. 1 from Peterson Companies, Inc. for Waters Edge Stormwater Reuse Project Phase 2 The City had received Pay Voucher No. 1 from Peterson Companies, Inc. for work done on Waters Edge Stormwater Reuse Project Phase 2. Staff had reviewed the pay request and found it acceptable for the work certified through November 29, 2019. Adoption of the Consent Agenda approved payment in the amount of $167,812.27 to Peterson Companies, Inc. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve Fish Fry on April 3, 2020 The Church of St. Genevieve had applied for a Lawful Gambling Exempt Permit to conduct a 50/50 raffle (50% to food shelves, 50% as prizes) during their Fish Fry on April 3, 2020. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Church of St. Genevieve. Approve Acceptance of Utility and Partial Street Improvements for Adelaide Landing 1st Addition OP5 Adelaide (Excelsior Group) had requested the City accept the utilities within the street right-of-way and street improvements (from TH 61 to the east side of the Foxhill/Fondant intersection) for Adelaide Landing 1st Addition. City staff had inspected the work and recommended the City accept the improvements. Acceptance of the utilities did not include storm sewer and storm ponds outside of the street right-of-way. Adoption of the Consent Agenda accepted these improvements and began the one year warranty period. Approve Acceptance of Utility and Street Improvements for Adelaide Landing 2nd Addition OP5 Adelaide (Excelsior Group) had requested the City accept the utilities within the street right-of-way and street improvements for the Adelaide Landing 2nd Addition. City staff had inspected the work and recommended the City accept the improvements. Acceptance of the utilities did not include storm sewer and storm ponds outside of the street right-of-way. Adoption of the Consent Agenda accepted these improvements and began the one year warranty period. Hugo City Council Meeting Minutes for December 16, 2019 Page 6 of 7 Approve Reduction in the Letter of Credit for Oneka Place 3rd Addition Oneka Place 3rd Addition had significant work completed to date, and the developer had requested a reduction in the letter of credit. The current letter of credit was in the amount of $2,131,352. Staff had inspected the work completed to date and recommended reducing the letter of credit by $1,574,211 based on the value of the work remaining to be completed. The remaining value of the letter of credit would be in the amount of $557,141. Adoption of the Consent Agenda approved the reduction in letter of credit for Oneka Place 3rd Addition. Approve Reduction in the Letter of Credit for Fable Hill 6th Addition Fable Hills 6th Addition had significant work completed to date, and the developer was requesting a reduction in the letter of credit. The current letter of credit was in the amount of $745,739. Staff had inspected the work completed to date and recommended reducing the letter of credit by $548,443 based on the value of the work remaining to be completed. The remaining value of the letter of credit would be in the amount of $197,296. Adoption of the Consent Agenda approve the reduction in letter of credit and cash escrow for Fable Hill 6th Addition. Approve Retirement of Ron Gray from the Hugo Fire Department Ron Gray had submitted his letter of retirement after 40 years of service on the Fire Department. Adoption of the Consent Agenda approved the retirement of Firefighter Ron Gray effective February 15, 2020. Weidt made motion, Miron seconded, to invite Ron Gray to a future Council meeting to recognize his years of service on the Fire Department. All Ayes. Motion carried. Approve Advertisement and Sale of Public Works 2006 Sterling Plow Truck Approved at the December 18, 2017 City Council meeting was the purchase of a 2018 Mack plow truck for the Public Works Department. This truck had been received and replaced a 2006 Sterling single axle plow truck (206-06). Adoption of the Consent Agenda authorized staff to advertise and hold a sealed bid opening for the sale of the 2006 Sterling plow truck. Donation to the Hugo Fire Department from the Hugo American Legion Staff added this to the agenda to accept a donation from the Hugo American Legion to the Hugo Fire Department in the amount of $300. These funds will go toward department training and equipment. Adoption of the Consent Agenda accepted the donation of $300 to the Hugo Fire Department. Cancel January 20, 2020 Regular Council Meeting City Administrator Bryan Bear explained that every year, the Council’s second meeting in January falls on the Martin Luther King Holiday. There were no agenda items scheduled for this meeting and he recommended Council cancel the meeting on January 20, 2020. Hugo City Council Meeting Minutes for December 16, 2019 Page 7 of 7 Klein made motion, Miron seconded, to cancel the regular City Council meeting on January 20, 2020. All Ayes. Motion carried. Schedule Goal Setting Session City Administrator Bryan Bear explained that every year Council schedules a Goal Setting Session in January to establish goals and on-going priorities for the year. Bear recommended Council select a date on which to hold the Goal Setting Session. Weidt made motion, Klein seconded, to schedule the Goal Setting Session for Monday, January 27, 2020, at 6 p.m. All Ayes. Motion carried. Schedule Local Board of Appeals and Equalization Meeting for Thursday, April 9, 2020 The Hugo City Council acts as the City’s Local Board of Appeals and Equalization. City Administrator Bryan Bear notified Council Washington County requested the LBAE meeting be held on Thursday, April 9, 2020 at 5:30 p.m. Weidt made motion, Petryk seconded, to schedule the Local Board of Appeals and Equalization for Thursday, April 9, 2020, at 5:30 p.m. at Hugo City Hall. All Ayes. Motion carried. Schedule Winter Recreational Activities Staff had provide the Council a flyer announcing upcoming recreational activities and recommended Council review the events and let staff know in the future if they wish to attend any. Adjournment Haas made motion, Petryk seconded, to adjourn at 7:38 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk