HomeMy WebLinkAbout2020.01.27 CC Packet-Goal Setting SessionCITY OF
14669 Fitzgerald Avenue North • Hugo, MN 55038
1. Call to Order
2. Roll Call
3. Overview
• Highlights of 2019
• 2020 Objectives
4. Selection of 2020 City Goals
5. Direction to Staff
6. Adjournment
AGENDA
HUGO CITY COUNCIL
GOAL SETTING SESSION
HUGO CITY HALL
MONDAY. JANUARY 27. 2020 — 6 P.M.
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2019 City Council Focus Goals
*Design and build stormwater reuse/management projects and seek grant funds
*Promote conservation practices through education and incentives
*Be a leader in regional activities related to water resource management
-Strive for city-wide self-reliance on water
*Focus on marketing the City -owned property and city-wide promotion
•Assist existing businesses with expansion plans and help new businesses build
•Work with Washington County on economic development initiatives
•Implement Economic Development strategic plan
-Finalize City Comprehensive Plan
*Prepare needed updates to zoning ordinances
*Construct north City entrance sign
*Implement new permit management software
•Collarborate with school districts on facility needs
•Reconstuct 130th Street
•Prepare maintenance plans and conduct public outreach forJD2 and JD3 projects
-Complete gravel roadway maintenance project
•Construct south water tower
•Discuss improvements to Hwy 61 with MnDOT and Washington County
-Conduct a workshop to consider funding scenarios for community parks
-Evaluate possible trail connections including 130th street
*Conduct neighborhood meetings for improvements to new park on Sunset Lake
*Approve park plan and build improvements in Adelaide Landing
*Expand parking and access at Clearwater Creek Preserve and Irish Ave Park
*Conduct regular evaluations of emergency services
•Training for new ladder truck
•Target recruitment efforts toward daytime firefighters
•Implement automatic mutual aid agreements
-Collaborate with Sheriff's office on facility needs
*Continue document imaging of City files
*Consider restoration possibilities of the Hopkins Schoolhouse
-Improve technology and communication methods
-Expand use and hours of city compost site and transfer operation to the County
-Conduct space needs study for city buildings and consider public works
expansion
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2019 Ongoing Priorities
•Continue to provide training and education opportunities
•Continue firefighter recruitment and retention
•Continue internship program
•Recruit qualified citizens for commissions
•Provide adequate resources and technology
•Monitor development activity and adjust staffing levels
•Hold joint workshops with each Commission/Board
•Continue training new Commissioners and Council Members
•Continue to promote leadership within the Commissions/Boards
•Develop long-term strategies for industrial development
•Proceed with street reconstruction program
•Share services with neighboring communities
•Manage growth responsibly
•Provide transparency by keeping up-to-date postings in newsletters,
website, and cable bulletin board
•Maintain relationships with HBA, Senior's Club, Lions Club, American
Legion, Food Shelf, YRN, recreational and other civic organizations.
•Continue annual citywide bus tour
•Expand social networking where possible
•Keep apprised of legislative issues that impact budgeting
•Remain involved in LMC and Metro Cities activities
•Work with Greater MSP and other regional entities
•Continue discussions with school districts, counties, watershed districts,
neighboring municipalities and other local and state agencies on regional
issues
•Review police protection services annually
CITY OF HUGO
MEMORANDUM
TO: City Council
FROM: Bryan Bear, City Administrator
SUBJECT: 2020 Goals
DATE: January 23, 2020 for the City Council workshop of January 27, 2020
BACKGROUND:
Attached to this memo is a copy of the 2019 Goals approved by the City Council last year, as
well as the 2020 goals that were discussed in recent weeks by the Parks Commission, Planning
Commission, Economic Development Authority and Historical Commission. I'd encourage you
to review this information as you prepare the City's goals for 2020. As you know, staff uses the
goals developed by the Commissions and City Council to direct our work priorities in addition to
our daily work assignments.
Below is a review of projects the staff anticipates spending time on in 2020.
Infrastructure:
Pavement management program. In 2016, the city re-evaluated the streets CIP
program. Council decided to accelerate the program by dedicating additional funds. In 2017,
with a recommendation from the Public Works Director, the council discontinued the city's
sealcoating program, and reallocated the previously dedicated levy to the streets CIP for mill and
overlay projects. For 2019, staff updated the streets CIP by incorporating the new mill and
overlay program.
The reconstruction project for 2020 will be Goodview Ave from Egg Lake Road south to the
city's border with Grant. Later this year, staff will provide the council with updates on the
condition of city streets and long term maintenance costs (including mill and overlay) and will
ask council to consider approving another street reconstruction project for 2021. It will be
important to begin to consider the timing of street reconstruction within the city's downtown area
for coordination with the upcoming Lion's Park project.
Gravel Roads. In 2018, staff completed extensive testing of roughly 5 miles of poorly
performing gravel roads and developed a series of recommended actions. In 2019, the remaining
sections of gravel roads were reclaimed and improved. Staff will monitor success of this
program in 2020.
Construction projects in 2020 will focus primarily on new public roads and utilities to
be constructed concurrent with private development. In addition to the Goodview Ave project,
we anticipate a paving project on Elmcrest Ave in southern Hugo and Cedar Street in Lino
Lakes. Park and trail improvements will be constructed in Adelaide Landing.
Ditches. The Rice Creek Watershed District plans to undertake a maintenance project
along Judicial Ditch #3 this year. The ditch runs through several neighborhoods and work will
be disruptive. Work on this important piece of infrastructure will improve drainage for a large
area within the City. City staff is leading a project that is now underway for maintenance on a
significant section of Judicial Ditch #2. Funds for this project are provided by the RCWD.
South Water Tower. We hope to see work completed on the new water tower on 1251h
Street. While the tower is supposed to be complete by July 15, the contractor has declared
bankruptcy. The bankruptcy issue significantly complicates the project, and will result in
additional time devoted to this project at a staff level to ensure progress is made. Discussion will
occur concerning the fate of the old tower on 130th street, which will no longer be needed to
support the City's water supply system. A follow-up project will be to remove the pressure
reducing valve that currently serves as the main connection between the city's two water towers.
Bridges. City consulting staff has completed inspections of several city bridges that will
need maintenance work. Staff will propose inclusion of bridge maintenance activities into the
CIP.
Highway 61. Last year, Council added a goal to begin discussions with MnDOT and
Washington County to talk about eventual improvements and expansion of Hwy 61. Those
discussions have been hinting at a project in 2020 for re-evaluation of the Hwy 61 Corridor Plan.
Water:
White Bear Lake Lawsuit. In January, the Supreme Court will hear oral arguments of
this case, with a decision likely in early spring. Depending on the result, there could be
significant time spent on this issue again in 2020.
Stormwater re -use. Construction will be ongoing in the spring to finish several
additional re -use projects, including those in private developments and the city's phase 2 project
in Waters Edge. The City has also received grant monies for a project on CSAH 8, and the
Council will decide whether to proceed with work on that project. Staff continues to seek
outside funds for other re -use projects.
Water Conservation. Many of the measures the city has implemented for water
conservation may be impacted pending the Supreme Court's ruling on the White Bear Lake
issue. This spring, staff is implementing a program using grant dollars from the Met Council that
should result in the installation of smart irrigation controllers for hundreds of Hugo residents.
Regional water studies that impact Hugo continue to be developed and updated. Staff
reviews this data, participates on many task forces and committees and is involved in regional
discussions involving water use. Phil Klein remains as a member of MAWSAC.
Fire Department:
Ambulance Service. The City's ambulance provider will change on June 1. City staff is
working with the existing ambulance (north Memorial) and the new ambulance provider (M
Health Fairview) to allow a smooth transition and ensure that prompt and high quality service
continues to be provided. An annual report will be provided to the council in March with
updates on the transition to the new provider.
Staffing. Fire Department leadership will continue expansion of recruitment and
retention efforts with the goal of increasing daytime staffing levels. They are also continuing to
prepare a leadership succession plan and are implementing the Chief s leadership development
program.
CIP. The Fire Chiefs recommendations have resulted in the recent purchase of a ladder
truck. This year we anticipate acquiring additional equipment for the truck. Additionally, the
Fire Hall may see some improvements to the exterior surface of the building and some
replacement of mechanical items. Other equipment needs will be evaluated by the Department.
Continue Grant Application System. The Fire Department has increased their
participation in grant programs recently. It is a time intensive process to write grant applications,
but it has had recent success. In 2018, the Department received grant dollars for replacement of
the SCBA bottles. When successful, grants for the fire services can be substantial. HFD staff
expects to continue a focus in this area in 2020.
Parks:
Recreation programs. The city is continuing to strengthen partnerships regarding
programming for our residents. The staff is continuing work to add new programming for 2020
in collaboration with multiple organizations. A task force created by the White Bear School
District to assess the needs of seniors was finished in 2017 and is now being implemented. Some
of the larger events created by city staff are now being run by some degree through our
partnerships, which creates an ability for staff to consider additional programming opportunities.
The Tour de Hugo team is discussing the future of that event.
Trails. Staff is working with Washington County on planning for a southerly extension
of the Hardwood Creek Trail to the Ramsey County border. The Parks Commission has created
a master plan for trail connections within Clearwater Creek Preserve. Collaboration with the
Rice Creek Watershed District will lead to work being completed along the ditch in Clearwater
Creek preserve this year, clearing corridors that will double as walking trails. The Commission
has also directed staff to initiate a study on Goodview Ave north of Egg Lake Road to determine
feasibility of a trail connection. Many important trail connections are also being addressed
through our partnerships with the development community, such as the trails completed in 2019
within Adelaide Landing and along 130th Street.
Water Access. The Parks Plan encourages a focus on improving access to the City's
water amenities. Land has been dedicated along Sunset Lake last year, providing an additional
public access possibility.
Irish Avenue Park. Plans for Irish Ave Park may be accelerated to some extent if plans
proceed for construction of a new public works facility on that land. A new entrance to the land
from CSAH 8, a parking lot, community space and other amenities can be considered with the
public works project.
Lions Park. Council approved a budget that levies funds for park improvements,
including a significant redevelopment of Lions Park. The Parks Commission will work on
finalizing plans and timelines for construction of park improvements to occur in 2020 or 2021.
Administration and Planning:
Downtown Hugo. Staff anticipates continuing to spend time in 2020 meeting with
people who are interested in development within downtown. In December, the City signed a
purchase agreement for development of a restaurant on city -owned land. Staff expects plans to
proceed for approvals in early 2020, with restaurant construction occurring over the summer.
Discussion will occur on plans for phasing development of the remainder of city property. The
Council and Planning Commission have determined that the downtown design guidelines are still
a proper guide for new development in the downtown area. The EDA has approved a marketing
plan that is being implemented by staff. Staff will continue to facilitate discussions between
landowners to promote the private redevelopment of the old stock lumber site.
Collaboration with others. We will continue to seek ways to provide improved
municipal services at a lower cost where possible by combining efforts with other entities.
Washington County has completed a study of Economic Development services and has hired a
full time staff person who has been collaborating with us. The Building Department continues to
provide full time building permit and inspection services for the City of Scandia, and part time
for other cities. The City has recently transferred operation of the city's compost site to the
county, and expanded operations to accept brush.
Development Review. Staff is closely monitoring the pace of development activity
which has been increasing recently. Some ongoing development projects include Adelaide
Landing, Oneka Place, Rice Lake Reserve, Victor Gardens North Village, Fable Hills, Waters
Edge, Rosemary Apartments, and others. There is significant interest in vacant, undeveloped
land parcels as well. A concept plan application has been submitted for the Lavalle land along
CSAH 8.
Economic Development. Specific efforts in 2020 will focus on completion of strategies
to encourage extension of infrastructure along 165th Street, and collaboration on the new
technology corridor.
Public Works Facility. Staff is evaluating either an expansion of Public Works at the
existing site, or construction of a new public works facility at Irish Ave Park. Construction of
the facility could begin in 2020 or 2021.
White Bear Lake School Facilities. The school district has recently passed a $326
million bond referendum for facilities. We have begun working with District staff on planning
for the new elementary school in Hugo. Staff is providing input on the design, and is
collaborating on possible joint use of common spaces within the new 100,000 square foot
building. The District will also be building a new bus facility in the Bald Eagle industrial park
this year. The District has interest in using the existing PW Facility for their grounds
maintenance operations if the City moves Public Works to a new site. Additionally, there will be
an addition to Oneka Elementary, and Hugo Elementary will be converted to an early childhood
center.
Technology. The staff continues implementation of a document imaging system. Much
of this conversion to electronic files has been complete, which is improving the way that service
is delivered. Staff has also been working on the implementation of a new permitting software
that will allow for electronic submittals of permits and plans. When the project is complete this
spring, much of the transactional business that must now occur at the front counter, will occur
on-line instead. New A/V equipment was recently installed within the Council Chambers and
Oneka Room. Council may wish to discuss electronic packets, including city -issued tablets.
Comprehensive Plan / Ordinances. This significant effort was completed in 2019. In
2020, the Community Development Department will begin implementation measures, which
normally starts with an evaluation of city ordinances.
The Historical Commission goals for 2020 focus on membership, social media
presence, and discussion on a possible new chairperson. The Commission is working on special
projects including research on the origins of Hugo's name, and the old settlement called Weston.
A Committee continues to meet on the Hopkins Schoolhouse and may be prepared to begin
making recommendations. The Commission will also continue to maintain the display case, and
host open houses.
The Beautification Subcommittee has been established and has been making
recommendations on entry signs, landscaping, monuments, and other items to improve the city's
appearance. This year, a new monument sign at the city's north entrance is anticipated.
New Building Official. Chuck Preisler has announced his retirement near the end of
2020. The City will be working to select a suitable replacement.
STAFF RECOMMENDATION:
Staff recommends council use the information provided to discuss and prepare a list of goals for
2020.
2020 Goals
Planning Commission
Approved by the Planning Commission at its Thursday, January 23, 2020, meeting
• Schedule regular Ordinance Review Committee (ORC)
meetings
• Evaluate and revise the shoreland, subdivision, and PUD
sections of the City Code
• Schedule Planning Commission meeting procedures and
land use training
• Overview of existing conditions and future improvements to
Highway 61
• Recap of design guildelines
• Implementation of Comprehensive Plan
• Update ordinances/policies to be consistent with the
Comprehensive Plan
2020 Goals
Parks, Recreation and Open Space Commission
Approved by the Parks Commission at their December 18, 2019 meeting
•Address trail and greenway connectivity with new developments.
• Look for opportunities to fill the gaps in the trail network.
•Study the feasibility of a trail on Goodview Avenue.
• Provide for the recreation needs of our diverse population.
•Strengthen and build partnerships to efficiently provide recreation options.
• Evaluate existing recreation programs and amenities and explore new options with a
focus on water access.
•Continually inspect existing parks to maintain a list of assets and their condition.
• Enhance and maintain existing trails and parks.
• Review sidewalk and trail snow removal map.
•Continue to prioritize community park projects as opportunities arise.
• Plan and construct Lions Park.
•Plan and enhance Irish Avenue Park.
• Include RCWD ditch maintenance in implentation of the Clearwater Creek Preserve
Master Plan.
•Actively utilize the Comprehensive Plan as a planning tool. Review the Implementation
Plan.
• Respond to resident input.
• Review development applications with respect to the Parks, Trails, and Open Space
Plan and Park Dedication Policy.
2020 Goals
Economic Development Authority (EDA)
-Continue strategic plan to market the City owned property in downtown
• Reach out to commercial real estate brokers to promote redevelpoment
of the Egg Lake Property
-Assist and encourage redevelopment of other properties in downtown
• Continue low development costs
-Continue business visits and the BR&E Program
• Provide resource lists for business
• Encourage the extension of high speed internet through -out the City
• Promote Washington County CDA grant programs
-Continue memberships of economic development associations
-Encourage moving forward with installing City entrance monument signs
• Encourage businesses to identify themselves as being located in Hugo
-Attend Technology Corridor U35E) meetings
• Review, update, and implement the work plan
• Complete the 165th Street Study and evaluate options for infrastucture
and development in that area
-Continue partnering with local businesses and the HBA
-Continue to partner with Washington County on its Economic
Development Strategic Plan
•Invite Economic Development experts to EDA meetings for education and
training on certain topics
-Meet with property owners with property for sale to see if there is any way
the City can help
Approved by the EDA at its Tuesday, January 21, 2020, meeting
1
..Hugo
Fire Department
>y 5323 1401 Street North
4.3 Hugo, Minnesota 55038
PH: (651) 429-6366 FAX: (651) 429-3212
DATE: January Ph 2020
TO: Honorable Mayor and Council
FROM: Fire Chief Kevin Colvard
RE: Goals for 2020
1) Continue discussions on different daytime staffing models
2) Continue Grant application system
3) Review and Refine Capital Improvement Plan
4) Continue Preparations for the Leadership Succession Plan
5) Review and Evaluate EMS services
From:
GARY CYNTHIA SCHOONOVER
To:
Michele Lindau
Subject:
Goals and a couple questions
Date:
Wednesday, January 22, 2020 11:27:22 AM
Hello Michele,
The HC met last night and had a great discussion, even going over 30 minutes which is unusual.
1. 1 know we need to come up with some goals so here are a couple:
Goals: recruit new members. More public presence whether through the newspaper or
social media. Join MALHM and attend conferences. Join Ancestry for a year. (I have more
but think that might be enough?)
2. We talked about my wish to step down while still here but no one wants to take the position.
So, I will continue until if and when we find a house. Craig said that he will step in to keep the
meetings going if I couldn't do it for some reason.
3. We are divided about keeping Fr Fortin's case out. I think I had mentioned to you that coffee
or cocoa had been spilled down the front. Also, one of the frames on top has been damaged.
Brian was there the day I found this and I spoke to him. He mentioned there hasn't been any
problems until this; and he thought maybe it had been moved.
So, last night we started talking about if there is more damage to the case and the items in
it. I was asked to clarify with you what is in the agreement with the renters. Do they sign an
agreement? Do they put money down on the room like a deposit that they get back? We
locked the wheels on the cabinet. We are also going to buy a timer for the light in the
cabinet.
4. Could you please check to see if March 19th is open. If so, we need the Oneka room all day
for the next Those Were The Days event. We are going to change the hours and have it open
from 1-6pm and bring in a speaker.
5. Last thing: we are looking for an available day in March to have a work day. When is there a
day in the last two weeks in March that is open?
I am so glad you are working with Craig on his project. Thank you!
Kathy and I will be at City Hall around Sam tomorrow to look for things to put into the display case so
will see you then .
Cynthia