HomeMy WebLinkAbout2020.02.03 CC PacketHUGO CITY COUNCIL MEETING
HUGO CITY HALL
14969 Fitzgerald Avenue North • Hugo. MN SS039 MONDAY. FEBRUARY 3. 2020 — 7 P.M.
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. January 6, 2020, City Council Meeting
2. January 18, 2020, Hugo Fire Department Annual Banquet
3. January 27, 2020, Council Goal Setting Session
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Introduction of New Hugo Deputy Shawn Irvin
2. Parks Commission Annual Report
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Neal Nelson
3. Approve Agreement with Northeast Youth and Family Services
4. Approve Lawful Gambling Exempt Permit for Pheasants Forever Banquet on
February 9, 2020, at Sal's Angus Grill
5. Approve Letter Supporting Community Development Block Grant for the Food Shelf
6. Approve Advertisement for Public Works Summer Seasonal Workers
7. Approve Purchase of New Radios for the Hugo Fire Department
8. Approve Request for Proposals for Adelaide Landing Playground
9. Approve Replacement of Public Works Utility Truck #107
10. Approve Reduction in Letter of Credit for Adelaide Landing 1 st and 2nd Addition and
Release of Cash Escrow
11. Approve Pay Voucher No. 6 for 130th Street Improvement Project
12. Approve Pay Voucher No. 7 for Water Tower No. 4 Project
13. Approve Resolution Appointing Election Judges for 2020 Elections
14. Approve Donation to the Hugo Fire Department from Hugo American Legion
15. Approve Purchase of Asphalt Roller/Compactor
16. Approve Purchase of Asphalt Pan Tilt Trailer
H. PUBLIC HEARING
1. Goodview Avenue Improvement Project
I. UNFINISHED BUSINESS
1. Approve City Council Focus Goals and Ongoing Priorities for 2020
2. Update on North Monument Sign
J. NEW BUSINESS
1. Discussion on TH61 Corridor Plan
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
M. ADMINISTRATIVE PRESENTATIONS
1. Cancel Second Meeting in February Due to President's Day Holiday
2. Schedule Neighborhood Meeting to Discuss Possible Public Works Facility Expansion
3. HBA Business Breakfast/State of the City Address on Tuesday, February 11, 2020
4. Food Shelf Comedy Show Fundraiser on Saturday, February 29, 2020
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JANUARY 6, 2020
D.1
Approve
Minutes for the January
6,
2020,
City Council Meeting
D.2
Approve
Minutes for the January
18,
2020,
Hugo Fire Department Annual Banquet
D.3
Approve
Minutes for the January
27,
2020,
Council Goal Setting
Staff recommends Council approve the above minutes as presented.
F.1 Introduction of New Hugo Deputy Shawn Irvin
Sergeant Joe Zerwas will introduce the new Hugo Deputy Shawn Irvin.
F.2 Parks Commission Annual Report
Parks Planner Shayla Denaway will present to Council the Parks Commission Annual Report.
G. 1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Public Works Worker Neal Nelson
Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Public Works Director
recommends Council approve the Annual Performance Review for Neal Nelson.
G.3 Approve Agreement with Northeast Youth and Family Services
Northeast Youth and Family Services (NYFS), located in White Bear Lake, has been providing
counseling services to youth and families in the City of Hugo for many years. The City has paid
NYFS $6,000 annually since the year 2009 and NYFS is requesting an increase to $6,480 to
continue providing service. Staff recommends Council approve the agreement with NYFS for
counseling services for 2020.
GA Approve Lawful Gambling Exempt Permit for Pheasants Forever Banquet on
February 9, 2020, at Sal's Angus Grill
Washington County Pheasants Forever Chapter 671 is requesting a Lawful Gambling Exempt
Permit to hold a raffle at their event on February 9, 2020, to be held at Sal's Angus Grill. Staff
recommends Council approve the Lawful Gambling Permit for Pheasants Forever Chapter 671.
G.5 Approve Letter Supporting Community Development Block Grant for the Food Shelf
The Hugo Good Neighbor Food Shelf has requested a letter of support for their application for
the Washington County Community Service Community Development Block Grant. The Food
Shelf is requesting a grant for the construction of a refrigerator/freezer in their building at 15106
Francesca Avenue North. The grant requested is in the amount of $55,000 for construction
related costs. The grant cannot be used for the unit itself so the remaining amount of
approximately $35,000 would be funded with other grants and food shelf financial reserves. Staff
has prepared a letter of support for Council consideration and recommends Council approve the
Letter for the CDBG for the Hugo Good Neighbor Food Shelf.
G.6 Approve Advertisement for Public Works Summer Seasonal Workers
Staff is requesting authorization to advertise and hire a total of six (6) seasonal employees for the
public works department. In the 2020 General Fund Budget, Council approved the six seasonal
positions. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park
maintenance, boulevard and general Public Works maintenance. A starting hourly wage of
$12.00/hour was approved in the 2020 General Fund Budget for these positions. These positions
will not exceed 40 hours per week. Staff recommends the Council approve the advertisement for
Public Works summer seasonal workers.
G.7 Approve Purchase of New Radios for the Hugo Fire Department
Included in the City's 2020 budget is funding for the purchase of a 7 new radios for the Fire
Department. This will replace 7 model XTL2600 radios which will become obsolete in 2021.
The radios being purchased are 7 APX6000 Motorola radios for a total cost of $27,356. Included
in the 2020 budget was $28,000 for replacement of radios. After this year 7 more portable radios
will need to be replaced. The cost of this radios are as expected and staff has budgeted
appropriately for the replacement. Staff recommends that the City Council authorize the
purchase of 7 Motorola APX6000 through the State of Minnesota contract, from ANCOM.
G.8 Approve Request for Proposals for Adelaide Landing Playground
At the City Council meeting of June 3, 2019, a site plan was approved for a future neighborhood
park in Adelaide Landing. Construction of the park was started in fall 2019 and will continue in
spring 2020, in partnership with Excelsior Group. The City will be overseeing installation of the
playground, among other park amenities. A neighborhood meeting would be held at the Parks
Commission meeting of April 15, 2020. Residents would be asked to provide input on proposed
playgrounds from a variety of vendors. Input would also be gathered on a name for the future
park, which will be determined this spring. At their meeting of January 19, 2020, the Parks
Commission recommended that a request for proposals be submitted for construction of a
playground in Adelaide Landing not to exceed $100,000.
G.9 Approve Replacement of Public Works Utility Truck #107
Included in the City's 2020 Equipment CIP is funding for the replacement of the Public Works
Department 2002 Chevrolet crane/utility truck #107-02. Typically, the City replaces these types
of trucks following a ten-year equipment replacement schedule. In 2012, Public Works staff
recommended keeping truck # 107-02 and continuing to use it, as it was mechanically sound and
performing as expected. Now that the truck is 18 years old and at the end of its useful life, staff is
requesting Council approval to replace this truck with a 2020 Ford F-550 from Midway Ford
equipped with a utility box and crane supplied by ABM Equipment and Supply. Once the City
takes receipt of the new truck, staff will make a recommendation on the process to sell the
existing truck. Staff recommends Council approve the purchase of a 2020 Ford F-550 to replace
the 2002 Chevrolet truck at a total cost, including equipment, of $135,304.31.
G.10 Approve Reduction in Letter of Credit for Adelaide Landing 1st and 2nd Addition
and Release of Cash Escrow
Adelaide Landing lst and 2nd Additions have had significant work completed to date and The
Excelsior Group is requesting a reduction in the letter of credit for both 1st and 2nd Additions.
The current letter of credit for the 1st Addition is in the amount of $500,000. Staff has inspected
the work completed to date and recommends Council approve the reduction in the letter of credit
to $297,979. This is a reduction to 10% of the original letter of credit of $2,979,798. The current
letter of credit for the 2nd Addition is in the amount of $325,000. Staff has inspected the work
completed to date and recommends Council approve the reduction in the letter of credit to
$157,849. This is a reduction to 10% of the original letter of credit of $1,578,491. The Excelsior
Group is also requesting a release of the cash escrow for the grading of Phase 2. Phase 2 grading
is complete, seeded and mulched and staff recommends Council approve the release of cash
escrow in the amount of $167,400. This is a release to 10% of the original amount of cash
escrow of $186,000.
G.11 Approve Pay Voucher No. 6 for 130th Street Improvement Project
The City has received Pay Voucher No. 6 from Dresel Contracting for work done on the 130'
Street Improvement Project. Staff has reviewed the pay request and finds it acceptable for the
work certified through January 29, 2020. Staff recommends Council approve payment in the
amount of $252,376.44 to Dresel Contracting, Inc.
G.12 Approve Pay Voucher No. 7 for Water Tower No. 4 Project
The City has received Pay Voucher No. 7 from CB&I, LLC, for work done on Water Tower No.
4. Staff has reviewed the pay request and finds it acceptable for work certified through
December 19, 2019. Staff recommends Council approve payment in the amount of $76,600.59
CB&I,
G.13 Approve Resolution Appointing Election Judges for 2020 Elections
Municipalities must, by resolution, appoint election judges 25 days prior to the election. Staff
has prepared a resolution appointing judges to work the Presidential Primary on March 3rd, the
State Primary on August 1 lth, and the General Election on November 3rd of 2020. Staff
recommends Council approve the resolution appointing election judges to work the 2020
elections.
G.14 Approve Donation to the Hugo Fire Department from Hugo American Legion
The Hugo American Legion Post 620 would like to donate $500 to the Hugo Fire Department.
These funds will go toward department training and equipment. Staff recommends Council
accept the donation of $500 to the Hugo Fire Department.
G.15 Approve Purchase of Asphalt Roller/Compactor
The Public Works Department is requesting authorization to replace the existing Wacker asphalt
roller/compactor used to assist in filling potholes and road patching. This piece of equipment has
been in service for 14 seasons. Staff would like to purchase a Caterpillar CB22B through the
Sourcewell Cooperative Contract, which is equivalent to the MnDOT Cooperative Purchasing
Venture, to ensure best pricing. Staff has worked with the Finance Department, and the money
is included in the 2020 Budget. Staff recommends approval of the purchase of a Caterpillar
asphalt roller/compactor in the amount of $43,061.
G.16 Approve Purchase of Asphalt Pan Tilt Trailer
The Public Works Department is requesting authorization to replace the existing Felling pan tilt
trailer used to haul the roller and other tools to aid in filling potholes and road patching. This
piece of equipment has been in service for 14 seasons. Staff would like to purchase a Felling
FT12IT pan tilt trailer through the MnDOT Cooperative Purchasing Venture, to ensure best
pricing. Staff has worked with the Finance Department, and the money is included in the 2020
Budget. Staff recommends approval of the purchase of a Felling FT121T in the amount of
$9,748.72.
H.1 Public Hearing on the Goodview Avenue Improvement Project
On October 21, 2019, Hugo City Council was presented with a Capital Improvements Plan
identifying and prioritizing roadway improvement projects. Upon approval of the Capital
Improvement Plan, City Council authorized the preparation of a feasibility study for the
Goodview Avenue Improvement Project. Staff had completed the feasibility study and City
Council had accepted the study at its January 6, 2020 City Council meeting and called for a
Public Hearing to be held on February 3rd, 2020. Staff recommends Council hold the public
hearing and approve the resolution ordering the improvements for the Goodview Avenue
Improvement Project.
I.1 Approve City Council Focus Goals and Ongoing Priorities for 2020
Council held their annual goal setting session on Monday, January 27, 2020, to set goals for the
year. Staff will present the goals for discussion and recommends Council approve the goals for
2020.
I.2 Update on North Monument Sign
The Beautification Subcommittee meet on January 8, 2020, and recommended to the City
Council that they move forward with the entry monument sign option that replicates a smaller
version of the existing monument sign, including modifying the existing entry monument sign
with the new logo and additional landscaping. Staff has a cost estimate that was put together by
WSB & Associates for the new entry monument sign. Staff recommends the City Council review
the preliminary sign design and provide direction to staff.
J.2 Discussion on TH61 Corridor Plan
Council added to the 2019 goals direction to staff to initiate a discussion with Washington
County and MnDOT regarding improvement to the TH61 corridor. Staff has had preliminary
conservations and is recommending that the corridor plan be updated. Staff will provide Council
with an update.
L.1 Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon
Network activities held recently.
M.1 Cancel Second Meeting in February Due to President's Day Holiday
Annually, the President's Day Holiday falls on the same day as the second Council meeting in
February and would need to be rescheduled. Staff does not anticipate any items for that meeting
agenda and recommends Council cancel their meeting of February 17, 2020.
M.2 Schedule Workshop to Discuss Possible Public Works Facility Expansion
Consistent with the Council's Goals and authorized by the Council, staff has been working with
Oertel Architects, Ltd. to develop options for a new Public Works Department facility. Staff
recommends holding a workshop on Monday, February 10, 2020, at 5:30 p.m. at the Rice Lake
Centre to discuss the Public Works Department facility options.
M.3 HBA Business Breakfast/State of the City Address on Tuesday, February 11, 2020
The Hugo Area Business Association will be holding their annual Business Breakfast/State of
the City Address on Tuesday, February 11, 2020 at the Blue Heron. Staff recommends Council
schedule the breakfast as a meeting if they choose to attend.
MA Food Shelf Comedy Show Fundraiser on Saturday, February 29, 2020
The Hugo Good Neighbors Food Shelf is holding a Comedy Show Fundraiser on Saturday,
February 29, 2020, at the Vines Vineyard in Dellwood at 7 p.m. The Food Shelf is requesting
the Council's attendance and the City's sponsorship of the event. Staff recommends Council
discuss whether they would like to attend the event.
N. Adiournment
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
14969 Fitzgerald Avenue North • Hugo. MN SS039 MONDAY. JANUARY 6. 2020 — 7 P.M.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney
Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau
Approval of Minutes for the December 12, 2019, Holiday Party
Klein made motion, Miron seconded, to approve the minutes for the Holiday Parry held on
December 12, 2019, as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 16, 2019, City Council Meeting
Miron made motion, Petryk seconded, to approve minutes for the Council meeting held on
December 16, 2019, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Recognition of Sergeant Joe Stoehr and Introduction of Sergeant Joe Zerwas and
Investigator Lee Mars
Washington County Sheriff Dan Starry was in attendance and explained the personnel changes
within the department. Beginning with the retirement of Commander Cheri Dexter after 30 years
with the Sheriff s Office, the promotion of her replacement created other openings in the agency.
One of the openings was for a countywide investigative sergeant, and Hugo Sergeant Joe Stoehr
was promoted to that position. Taking his place as Hugo's sergeant is former Hugo Investigator
Joe Zerwas, and Hugo Deputy Lee Mars was promoted to the investigator position.
Mayor Weidt presented Sergeant Stoehr a Certificate of Appreciation for his dedication to
Hugo's citizens and said Stoehr has been a great asset to Hugo and will continue to be in his new
role. Stoehr, Zerwas, Mars introduced themselves and stated their appreciation to serve the City
of Hugo.
Hugo City Council Meeting Minutes for January 6, 2020
Page 2 of 11
Consent Agenda
Miron made motion, Petryk seconded to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Appointment of Becky Petryk as Acting Mayor
3. Approve Appointment of WSB and Associates as City Engineer
4. Approve Appointment of Landform as City Planner
5. Approve Appointment of Johnson & Turner as City Attorney
6. Approve Appointment of Baker Tilly as Financial Advisor
7. Approve Appointment of Fire Chief Kevin Colvard as Emergency Management Director
8. Approve Appointment of US Bank as Depository for City Funds
9. Approve Appointment of The Citizen as Official Newspaper
10. Approve Appointments to Hugo Firefighter Relief Association
11. Approve Resolution on Statutory Tort Liability Limits
12. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission and Scott
Arcand as Vice -Chair
13. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice -Chair of the
Parks and Recreation Commission
14. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission
15. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA
16. Approve Appointment of Mayor Tom Weidt and Planning Commissioner Scott Arcand as
Representatives on the Board of Zoning Appeals and Adjustments
17. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments
18. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake
Animal Hospital for 2020
19. Approve Amendments to the Agreement with City of Scandia for Building Inspection
Services
20. Approve Resolution and Conditional Use Permit for Shared Driveway on Keller Avenue
(Jeff Penton and Shirley E. Nelson -Hill Trust)
21. Approve Ordinance Rezoning Property at 9822 152nd Street North (Ed Tschida)
22. Approve Resolution Approving Planned Unit Development Amendment for Adelaide
Landing
23. Approve Resolutions Approving Variance, Conditional Use Permit, and Termination of
Development Agreement and Restrictive Covenants for Properties on Henna Ave. (Scanlon)
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for January 6, 2020
Page 3 of 11
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Appointment of Becky Petryk as Acting Mayor
Each year, the Council appoints a member of the Council for the position of Acting Mayor.
Adoption of the Consent Agenda approved the appointment of Council Member Becky Petryk as
Acting Mayor for the year 2020.
Approve Appointment of WSB and Associates as City Engineer
WSB Engineers has been the City Engineer for the past 16 years. Mark Erichson handled the
day-to-day civil engineering duties, and Pete Willenbring served as the water resource engineer.
WSB Engineers requested to continue to provide this service to the City at a revised rate
schedule. Adoption of the Consent Agenda approved the appointment of WSB Engineers and
Mark Erichson as the City Engineer for 2020.
Approve Appointment of Landform as City Planner
Kendra Lindahl from Landform worked over the past 17 years as the City Planner. Landform
requested to continue to provide this service to the City with a revised rate schedule. Adoption
of the Consent Agenda approved the appointment of Kendra Lindahl as the City
Planner/Planning Consultant for the year 2020.
Approve Appointment of Johnson & Turner as City Attorney
City Attorney Dave Snyder served the City with the law firm of Johnson & Turner for the past
six years. Johnson & Turner requested to continue to provide legal services to the City.
Adoption of the Consent Agenda approved the appointment of David K. Snyder and the Johnson
& Turner Law Firm as the City Attorney for the year 2020.
Approve Appointment of Baker Tilly as Financial Advisor
Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of
the Baker Tilly Virchow Krause, LLP (formerly Springsted, Inc.) team served the City over the
years on a wide variety of projects. Adoption of the Consent Agenda approved Paul Steinman,
Mikaela Huot, and Nick Dragisich, from Baker Tilly Virchow Krause, LLP, as the City's
financial advisors for the year 2020.
Approve Appointment of Fire Chief Kevin Colvard as Emergency Management Director
Each year, Council appoints a member of the City staff to serve in the role of Emergency
Management Director. For the past decade, the Fire Chief served in this position. Adoption of
the Consent Agenda approved the appointment of the Fire Chief Kevin Colvard as the City's
Emergency Management Director for 2020.
Hugo City Council Meeting Minutes for January 6, 2020
Page 4 of 11
Approve Appointment of US Bank as Depository for City Funds
Each year, Council selects a depository/bank for the deposit of City funds. For many years,
Council selected the local Hugo branch of US Bank. Adoption of the Consent Agenda approved
US Bank as the official depository for City funds for 2020.
Approve Appointment of The Citizen as Official Newspaper
Each year, Council selects a newspaper as the official publication for all public notices and
publishing of ordinances. For the past twelve years, the City Council had appointed The Citizen
as the City's new official newspaper, and The Citizen requested to continue to provide this
service at a slightly increased rate. Adoption of the Consent Agenda approved The Citizen as
the City's official newspaper for 2020.
Approve Appointments to Hugo Firefighter Relief Association
Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo
Fire Department Relief Association Board. Council needed to appoint two elected or appointed
members. Adoption of the Consent Agenda approved Mayor Tom Weidt, with Councilmember
Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex-officio
members of the Hugo Fire Department Relief Association Board.
Approve Resolution on Statutory Tort Liability Limits
In the late 1990s, the League of Minnesota Insurance Trust required each City that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of coverage purchased. Currently these limits are $500,000 per claimant and
$1,500,000 per occurrence. At that time the City Council opted not to waive the statutory
limits. LMCIT requires each member city to reaffirm their position on an annual basis.
Adoption of the Consent Agenda approved RESOLUTION 2020 —1 NOT TO WAIVE
STATUTORY TORT LIABILITY LIMITS.
Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission and
Scott Arcand as Vice -Chair
Annually, Council appoints a member of the Planning Commission to serve as the chair and
vice -chair. Bronwen Kleissler has been serving as the chair of the Planning Commission since
August, 2015, and Scott Arcand has served as vice -chair since February, 2018. Adoption of the
Consent Agenda approved the reappointment of Bronwen Kleissler as the chair of the Planning
Commission and Scott Arcand as vice -chair for 2020.
Hugo City Council Meeting Minutes for January 6, 2020
Page 5 of 11
Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice -Chair of
the Parks and Recreation Commission
Annually, the City Council appoints members of the Parks Commission to serve as chair and
vice -chair. Dave Strub has served as chair of the Parks and Recreation Commission since
November, 2016, and Cathy Moore-Arcand has served as vice -chair since January 2017.
Adoption of the Consent Agenda approved the reappointment of Dave Strub as chair and Cathy
Moore-Arcand as vice -chair for the Parks and Recreation Commission for 2020.
Approve Appointment of Cynthia Schoonover as Chair of Historical Commission
Annually, the City Council appoints a member of the Historical Commission to serve as the chair
of the Commission. Cynthia Schoonover has served as the chair of the Commission since July,
2015. Adoption of the Consent Agenda approved the reappointment of Cynthia as the chair of
the Historical Commission for 2020.
Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the
EDA
Annually, Council appoints two representatives from the Hugo City Council to serve on the
Economic Development Authority (EDA). Adoption of the Consent Agenda approved the
reappointment of Mayor Weidt and Council Member Klein to continue to serve as the Council
Representatives on the EDA for 2020.
Approve Appointment of Mayor Tom Weidt and Planning Commissioner Scott Arcand as
Representatives on the Board of Zoning Appeals and Adjustments
Annually, the Hugo City Council appoints a member of the Planning Commission, City Council,
and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt agreed to
serve another year as the City Council Representative, and Scott Arcand agreed to serve another
year as the Planning Commission representative. Adoption of the Consent Agenda approved the
reappointment of Tom Weidt as the City Council representative and Scott Arcand as the
Planning Commission representative to serve on the Board of Zoning Appeals and Adjustments
for another one-year term.
Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
Annually, Council approves appointment of Chair of the Board of Zoning Appeals and
Adjustments. Adoption of the Consent Agenda approved the reappointment of Board Member
Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments.
Approve Animal Control Service Contracts with Companion Animal Control and Otter
Lake Animal Hospital for 2020
Since July 2013, Companion Animal Control and Otter Lake Animal Hospital have been
providing animal control services to the City. Adoption of the Consent Agenda approved the
Hugo City Council Meeting Minutes for January 6, 2020
Page 6 of 11
continuation of the current contracts with Companion Animal Control and Otter Lake Animal
Hospital for 2020.
Approve Amendments to the Agreement with City of Scandia for Building Inspection
Services
For the past five years, the City of Hugo has been providing building inspection services to the
City of Scandia according to an agreement with them. After reviewing the associated fees, staff
requested to increase the cost per inspection from $58 to $60 and the rate per mile from $.565 to
$.58. This would be the first change to the agreement since its adoption in 2015. Adoption of
the Consent Agenda approved the amendment to the agreement with the City of Scandia for
Building inspection services.
Approve Resolution and Conditional Use Permit for Shared Driveway on Keller Avenue
(Jeff Penton and Shirley E. Nelson -Hill Trust)
Jeff Penton and Shirley E. Nelson -Hill Trust had applied for a Conditional Use Permit for a
shared driveway between properties generally located north of 122nd Street North and west of
Keller Avenue North. A CUP is required for a driveway that is shared by two or more separate
parcels. At its December 19, 2019, meeting, the Hugo Planning Commission considered the
request and held a public hearing. No one spoke at the public hearing, and the Planning
Commission recommended approval of the CUP to the City Council, subject to the conditions
listed in the resolution and draft CUP. Adoption of the Consent Agenda approved
RESOLUTION 2020-2 APPROVING A CONDITIONAL USE PERMIT TO ALLOW A
SHARED DRIVEWAY FOR THE PROPERTIES GENERALLY LOCATED NORTH OF
122ND STREET NORTH AND WEST OF JODY AVENUE NORTH.
ADDrove Ordinance Rezoning Proberty at 9822 152nd Street North (Ed Tschida
Ed Tschida had submitted a zoning amendment request to rezone the property located at 9822
152nd Street North from the Long Term Agricultural Zoning District to the Agricultural Zoning
District. At its December 19, 2019, meeting, the Hugo Planning Commission considered the
request and held a public hearing. No one spoke at the public hearing, and the Planning
Commission recommended approval of the rezoning to the City Council. Adoption of the
Consent Agenda approved ORDINANCE 2020-497 AMENDING CHAPTER 90 (ZONING
ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LANDS LOCATED AT 9822
152ND STREET NORTH.
Approve Resolution Approving Planned Unit Development Amendment for Adelaide
Landing
OP5 Adelaide (Excelsior Group) had requested approval of a PUD Amendment to revise the
building setbacks for the 50-foot wide single family lots on the northern portion of the
development. There were 51 lots approved in the area with the preliminary plat, the total number
of lots would not change. At its Thursday, December 19, 2019, meeting, the Planning
Commission considered and held a public hearing on the request, and recommended approval of
the PUD amendment for OP5 Adelaide (Excelsior Group) for the development to be known as
Hugo City Council Meeting Minutes for January 6, 2020
Page 7 of 11
"Adelaide Landing", subject to the conditions listed in the resolutions. Adoption of the Consent
Agenda approved RESOLUTION 2020-3 APPROVING PUD AMENDMENT FOR OP5
ADELAIDE (EXCELSIOR GROUP) FOR "ADELAIDE LANDING" ON PROPERTY
LOCATED EAST OF HIGHWAY 61 AND NORTH OF 130TH STREET.
Approve Resolutions Approving Variance, Conditional Use Permit, and Termination of
Development Agreement and Restrictive Covenants for Properties on Henna Ave.
Scanlon
Wayne Scanlan had requested approval a variance for the property located at 17530 Henna
Avenue North to have zero feet of street frontage, where 300 feet was required by ordinance. The
applicant also requested approval of a Conditional Use Permit (CUP) for a shared driveway that
would provide access to three parcels: 17530 Henna Avenue North, 17590 Henna Avenue North,
and 7355 177th Street North. In addition, the applicant requested that an existing covenant be
released that is against the properties at 7355 177th Street North and 17530 Henna Avenue North.
At its Thursday, December 19, 2019, meeting, the Planning Commission held a public hearing
on the request and agreed that the applications met the criteria necessary to approve the variance
and CUP requests. The Planning Commission recommended approval to the City Council,
subject to the conditions listed the resolutions. The Planning Commission also recommended
approval of the release of the covenant against parcel 7355 177th Street North and 17530 Henna
Avenue North, if the variance and CUP are approved with the conditions listed in the resolutions.
Adoption of the Consent Agenda approved RESOLUTION 2020-4 APPROVING A
VARIANCE FROM THE STREET FRONTAGE REQUIREMENTS FOR A PARCEL
LOCATED AT 17530 HENNA AVENUE NORTH, and RESOLUTION 2020-5 APPROVING
A CONDITIONAL USE PERMIT TO ALLOW A SHARED DRIVEWAY FOR THE
PROPERTIES GENERALLY LOCATED SOUTH OF 177TH STREET NORTH AND WEST
OF HENNA AVENUE, and
RESOLUTION 2020-6 APPROVING THE TERMINATION OF THE DEVELOPMENT
AGREEMENT AND RESTRICTIVE COVENANT FOR PROPERTIES LOCATED
GENERALLY SOUTH OF 177TH STREET NORTH AND WEST OF HENNA AVENUE
NORTH.
Goodview Avenue Improvement Project — Receive Feasibility Studv and Set Public
Hearing
City Engineer Mark Erichson presented information on the 2020 Goodview Avenue
Improvement Project as identified in the City's Capital Improvement Plan to address the poor
condition of the roadway. On October 21, 2019, the Hugo City Council authorized the
preparation of a feasibility report for this project. He explained the project would consist of
roadway improvements on Goodview Avenue North from the southern City border to Egg Lake
Road/ 137th Street/County Road 8. The City held a neighborhood meeting on November 20,
2019, to receive input on the project. Proposed improvements throughout the project would
include bituminous pavement reclamation, minor subgrade corrections, and minor drainage
improvements, with grading and culvert replacement only as necessary to address isolated
drainage issues.
Hugo City Council Meeting Minutes for January 6, 2020
Page 8 of 11
Administrator Bryan Bear talked about a 10 acre parcel on Goodview Avenue that is subject to a
court ordered subdivision. He explained a joint ownership arrangement had fallen apart, and a
settlement agreement divided the parcel by court order, but the City had not approved it. Bear
explained it is not normal to have a subdivision done by court action, and it was not planned to
include City sewer and water, but that would be required by the City.
Erichson talked about the roadway options that were considered during preliminary design.
Option 1 consisted of bituminous reclamation and paving at the existing width of 24 feet. Option
2 consists of bituminous reclamation and paving with minor shoulder widening of two feet, and
would include some ditch work. If the Council chose to widen it to 26 feet, it would first need to
be determined if it would qualify as a MnDOT recondition project. The cost of Option 1 is
estimated at $1,320,000. Option 2 is estimated at $1,540,000. These project costs include a 10%
contingency and 25% indirect costs. Funding for the project would consist of special
assessments, City Street CIP Funds, and State Aid Funds. Erichson also presented the option for
the extension of sewer saying the cost on that would be $718,000 and would be 100% assessed to
the property owners. He explained the City's Comprehensive Plan proposed utility
improvements along Goodview, but it would be premature without development plans. The west
side of Goodview could be serviced by sewer but the eastern portion is outside of the
Metropolitan Urban Service Area (MUSA). Erichson talked about the future trail map in the
Comprehensive Plan that showed a trail on the west side of the road. He stated this would have a
considerable impact with the wetlands, greatly increasing the project cost, and would better be
done in the future when utilities are constructed.
Erichson presented the project schedule and recommended the Council schedule the public
hearing for February 3, 2020. Construction would begin in the spring and be completed in
September, 2020. The assessment hearing was proposed to be held in October, 2020.
The Council discussed the road width and generally agreed on the wider shoulder. Also
discussed was the court ordered subdivision. Bear explained the subdivision did not go through
the normal process so no utilities were ever discussed. City Attorney Dave Snyder added that
the City is fortunate to be able to bring utilities to the site with this road project, but the property
owners would need to pay 100%. He said the order had not be finalized by the court, and he
expected resolution before Council takes action on the utility extension.
Weidt made motion, Klein seconded, to approve RESOLUTION 2020-7 RECEIVING THE
FEASIBILITY REPORT AND SETTING THE PUBLIC HEARING FOR THE 2020
GOODVIEW AVENUE IMPROVEMENT PROJECT.
All Ayes. Motion carried.
Approve Resolution Approving Rice Lake Reserves Planned Unit Development and
Preliminary Plat
Fenway Land Company had requested approval of a Preliminary Plat and Planned Unit
Development (PUD) for a residential development to be generally located on the north side of
Egg Lake road, west of the Public Works building and southeast of the Diamond Point East
Hugo City Council Meeting Minutes for January 6, 2020
Page 9 of 11
subdivision. The property is located in the Future Urban Service Area and consists of four
parcels totaling 5 1. 1 acres. There are wetlands and floodplain on the property, leaving a total
buildable acreage of 29.5 acres. The preliminary plat would include 93 single family residential
lots and three outlots to be known as "Rice Lake Reserve".
Community Development Director Rachel Juba reviewed the plan showing access to Goodview
Avenue with the street meandering through the site to Egg Lake Road (CSAH8). The phases of
development would start on the west side and move to the east. A sidewalk was shown on all the
streets in the development and a trail that would connect to a future trail on Goodview and
County Road 8 as shown in the 2040 plan. Also shown on the plans were ponds for storm water
management that would be used for storm water reuse in the development. Juba talked about the
proposed master homeowners association in the development that will own and maintain the
water reuse system and common areas. An architectural review committee will also be
established. Juba showed where some of the adjacent lots were ghost platted to show street
connections, but it had not been reviewed by staff.
Juba explained, through the PUD process, the applicant was requesting flexibility in lot sizes,
reduced lot widths, setbacks, impervious surface and shoreland regulations. She noted the
proposed density still met the ordinance standards. In exchange for the flexibility, they would
preserve wetlands and natural areas on the site and install trails that overlook natural areas. The
developer also planned for a stormwater reuse irrigation project and would incorporate
architectural design guidelines for the homes. Juba provided background on the December 19,
2019, Planning Commission meeting where a public hearing was held to consider the request. No
one spoke at the hearing except the applicant. The Planning Commission, with a vote of 5-1,
made a recommendation to approve the PUD and preliminary plat, subject to the conditions
listed in the resolution, and a revision that a neighborhood gathering space be located in the area
south of the lift station (central to the development), with at least one lot being removed for its
placement. The applicant had agreed to revise the plans to meet the conditions.
Juba talked about the styles of homes proposed for the development explaining it would be a
villa style product with one level living and a loft option. There were also plans for some two-
story homes. She stated staff felt the applicant had done good job with the landscape plan, which
included a monument sign and lift station, and she explained the additional landscaping
requirements included in the approving resolution. She talked about previous discussions with
the applicant on a gathering space that would provide some open space in exchange for the
reduced lot widths and setbacks. The Parks commission considered the plan at their meeting in
November and recommended not accepting land as park dedication and accept the fee instead.
The plan had been revised to show three lots in place of the gathering space. The Planning
Commission, at their December meeting, recommended the gathering space be in a more central
location on the plan with one lot being removed, and this was included as part of approval. Juba
concluded by stating staff found the PUD and Preliminary Plat met all the conditions necessary
for approval.
Council asked questions relating to housing types, lot sizes, and pricing. They talked about
similar developments with the same lot sizes and villa products, and the need to be able to
provide all types of housing to people in all different financial circumstances.
Hugo City Council Meeting Minutes for January 6, 2020
Page 10 of 11
Mark Guenther with Fenway Land Company, and John Rask from M & I Homes were in the
attendance. Guenther talked about the homes and the market stating the idea is to have a mix of
products with the price point between the mid $300,000 to low $400,000. He stated, with
smaller lots, they are able to keep the prices lower. He talked about how the development
utilizes the land and wetlands and provides an affordable product for a lot of different buyers.
He compared the home to those constructed in the Adelaide Landing development. He talked
about the irrigation system saying it would be a community system reusing stormwater and each
house would have their own controls. Common spaces would be irrigated and maintained by the
HOA. Outlots would be deeded back to the City. Services for lawn care and snow removal
would be available a la cart.
Miron made motion, Petryk seconded, to approve ORDINANCE 2020-498 AMENDING
CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN
LAND LOCATED EAST OF GOODVIEW AVENUE NORTH AND NORTH OF EGG LAKE
ROAD (CSAH8).
All Ayes. Motion carried.
Miron made motion, Klein seconded, to approve RESOLUTION 2020-8 APPROVING PUD
GENERAL PLAN FOR FENWAY LAND COMPANY FOR "RICE LAKE RESERVE" ON
PROPERTY LOCATED EAST OF GOODVIEW AVENUE NORTH AND NORTH OF EGG
LAKE ROAD (CSAH 8).
All Ayes. Motion carried.
Miron made motion, Klein seconded, to approve RESOLUTION 2020-9 APPROVING
PRELIMINARY PLAT FOR FENWAY LAND COMPANY FOR "RICE LAKE RESERVE"
ON PROPERTY LOCATED EAST OF GOODVIEW AVENUE NORTH AND NORTH OF
EGG LAKE ROAD (CSAH8).
All Ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Hass showed photos of the last Welcome Home Pheasant Hunt and said
they are working on their 23rd event to be held in March. He had pictures of one of the 33
families that received Secret Santa Gifts. He had photos of military members receiving the
blankets made by Oneka Elementary School District students. The blankets were sent in care
packages along with notes of appreciation written by the students. Also shown were pictures of
soldiers who received Command Hooks and candy. The next Burger Night will be sponsored by
Lake Area Bank on Tuesday, January 28, 2020, from 5-8 p.m. at the Hugo American Legion.
Hass said the YRN is still receiving a lot of requests for help with home issues and requests for
care packages.
Hugo City Council Meeting Minutes for January 6, 2020
Page 11 of 11
Hugo Fire Department Annual Banquet on Saturday, January 18, 2020
City Administrator Bryan Bear informed Council they were invited to attend the Hugo Fire
Department Annual Banquet on Saturday, January 18, 2020, at the Hugo American Legion from
6-9 p.m.
Miron made motion, Klein seconded, to schedule a meeting to attend the Hugo Fire Department
Annual Banquets on January 18, 2020.
All Ayes. Motion carried.
Council Meeting Cancelled for Monday, January 20, 2020
City Administrator Bryan Bear reminded Council the January 20, 2020, meeting had been cancelled
due to the Martin Luther King Holiday.
Council Goal Setting Session on Monday, January 27, 2020
City Administrator Bryan Bear reminded Council their annual goal setting session was scheduled for
Monday, January 27, 2020, in the Council Chambers at 6:00 p.m.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 8:24 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North • Hugo, MN 55038
PRESENT: Klein, Miron, Petryk
ABSENT: Haas, Weidt
Minutes
HUGO CITY COUNCIL MEETING
FIRE DEPARTMENT ANNUAL BANQUET
HUGO CITY HALL
TUESDAY. JANUARY 18. 2020 - 6 P.M.
The Hugo Fire Department held their annual banquet at the Hugo American Legion. Attendees
had dinner, and awards were presented to some of the firefighters including Ron Gray, who is
retiring after 40 years on the Fire Department.
Respectfully Submitted,
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North • Hugo, MN 55038
Weidt called the meeting to order at 6:00 p.m.
Minutes
HUGO CITY COUNCIL MEETING
GOAL SETTING WORKSHOP
HUGO CITY HALL
TUESDAY. JANUARY 27.2020 6 P.M.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
STAFF PRESENT: City Administrator Bryan Bear, Finance Coordinator Anna Wobse,
Community Development Director Rachel Juba, and City Clerk Michele Lindau
City Administrator Bryan Bear provided a draft list of goals for 2020 saying the Council had
provided good direction, and staff believed they knew what direction to go. He reviewed the list
stating there were a lot of projects that would be taking a lot of time including the expansion of
the Public Works Facility, improvements to Lions Park, and the school district's facility needs.
He reminded Council there had also been conversations regarding planning for Highway 61, and
there were issues with the south water tower project with the contractor recently filing for
bankruptcy. Other projects proposed for 2020 were the construction of the new restaurant on
TH61, development of the Marvin LaValle property, maintenance of ditches, and hiring of a new
building official. He asked Council to review the list and provide feedback.
Council commented that they had initiated more than they realized last year, and many of the
items are big items. Council talked about staff allocating and reprioritizing if necessary. Also
discussed was conservation efforts, and it was questioned whether the City should be doing
more. Bear replied that the City has been focusing heavily on water conservation, and he
explained the smart controller project for irrigation. Paybacks on stand-alone projects with solar
or wind energy would need to be done from a sustainability perspective since it would not make
sense financially. There was a suggestion made to look into geothermal energy during new
building construction.
Public safety was also discussed and whether there had been any discussions with the County
about increasing staff. Bear stated he had spoken to the sheriff, and there was some discussion
but nothing planned for 2020. Bear informed Council the Sheriff would be providing the
department's annual report in the next few month, and staffing increases could be considered
during the 2021 budget discussions
Mayor Weidt talked about conservation efforts and added a goal to research new and innovative
ways to conserve and encourage the use of solar and wind power. He also talked about engaging
the public by having more open meeting discussions with residents, possibly by holding town
hall meetings. Bear suggested also reaching out to attend neighborhood and homeowner
association meetings.
Hugo City Council Meeting Minutes for January 27, 2020, Goal Setting Workshop
Page 2 of 2
Also discussed were the upcoming elections and 2020 census.
Adjournment
Klein made motion, Miron seconded, to adjourn at 6:35 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
PARKS RE
CITTY OF
J Es 0
:A i
Community Park Funding Addressed
One of the 2019 Parks Goals was to engage with the City Council and community to look at next steps to implement the
Lions Park vision to serve residents throughout the community.
Council Workshop
On May 13, the Hugo City Council and Parks Commission held a workshop to discuss funding of community parks. A back-
ground was given on City parks and the approved community park master plans. The City's financial consultant provided
information on how cities can fund park improvements and survey opportunities. The City Council and Parks Commission
discussed parks usage, phasing and prioritizing of park improvements, and funding options.
Park Priorities Identified
At their meeting of June 19, the Parks Commission identified their priorities for community park development. This was later
presented to the City Council at their budget workshop on September 5. The first priority was re -development of Lions Park
to include a large picnic shelter, parking lot, roadway improvements, and stormwater improvements, memorial garden, play-
ground, splash pad, sports courts, fire pit and amphitheater. Secondly, interim improvements to Irish Avenue Park should be
made to improve access and existing uses while the park is being master planned. The third priority was to construct phase
A identified in the Clearwater Creek Preserve Master Plan, followed by Phase D. These phases include a north to south trail
on the west side of the park and a boardwalk connection to Fenway Blvd, respectively.
Vehicular Circulation & Parking
Petlestrun flrculationw �
nnw �o a��we�mn.�in.mea.q one
Development Projects
Meadows at Hugo
At their March 20 meeting, the Parks Commission reviewed a sketch plan for 84
residential lots north of 159th Street and west of Hwy 61 called "The Meadows at
Hugo". No formal action was taken but the Commission gave their input on exten-
sions of the City's trail system and payment of park dedication fees.
Rosemary Apartments
Payment of park dedication fees was approved for the 45 unit Rosemary Apart-
ments at the March 20 meeting. They will be located north of Rosemary Way.
Rice Lake Reserve
At their November 20 meeting, the Parks Commission reviewed a residential
development to be called "Rice Lake Reserve". The development consists of 90
single family lots located northeast of the corner of Egg Lake Road and Goodview
Avenue North. The Commission approved extension of a trail and payment of
park dedication fees. The development is near Hanifl Fields Athletic Park.
NGP-OR.(TIP) O n e ka Lake
IG1-0.M Park gets a
Facelift
Sunset Lake Park Planning
The City has owned a .7 acre parcel on the south-west side of Sunset Lake for
many years. It is used by the neighborhood for lake weed dumping. Park dedica-
tion for the Preserve on Sunset Lake expanded the city -owned property to 1.8
acres. During the development approvals, residents asked about improvements
to the city -owned property. During the 2040 Comprehensive Pan process, the
Commission heard that additional water access was needed in Hugo. The Parks
Commission included planning the park on their 2019 goals. A neighborhood
meeting was held on September 18. Two concept plans were presented illustrat-
ing improvements including small parking lot, walk-in kayak access, fishing pier,
picnic shelter, and walking paths, etc. In general, the neighborhood was not in
favor of making improvements to the property that would encourage public use.
The Parks Commission will evaluate their concerns over excessive fishing and
traffic in the neighborhood.
Continuing for the third year with
neighborhood park improvements, the
Parks Commission allocated $40,000
in their CIP. Summer projects were
identified after spring inspections and
discussed at the May 15 meeting.
The largest project was the full
removal of the degraded soft surfac-
ing at Oneka Lake Park. It was a
week-long project to replace the wood
chip surfacing. The rubber soft sur-
facing was repaired in 2018.
Other projects included repairing and
replacing basketball hoops at Arbre
and Oak Shore Parks. Playground
soft surfacing was freshened at Frog
Hollow, Heritage Ponds and Oak
Shore Parks.
® M
�F�
Adelaide Landing Park
The Parks Commission approved a combination of land and fee dedication for a
319 unit development to be known as "Adelaide Landing" at their March 22, 2017
meeting. The large central neighborhood park totaled 7.8 acres of upland and
collaboration on planning and building the park was discussed.
At their meeting of January 16, 2019, the Parks Commission heard from Excelsior
group that phase 3 of the development was going to be constructed, which would
provide access to the future park. The Commission provided general direction on
the park. Having a sufficient amount of parking was a priority as well as connec-
tions between the north and south park parcels. Desired amenities included a
large multi -purpose playground, pickleball courts, basketball courts, and a large
picnic shelter. The Commission asked Westwood to draft a park plan.
Concepts were reviewed at the April 17 meeting and approved at the May 15
meeting. Grading started shortly thereafter. The parking lot and trail connections
were constructed in late October. Westwood coordinated construction with the
contractors currently working in the development with the goal of reducing costs.
The playground will be selected in the winter of 2020 and construction will resume
in the spring of 2020 to complete the park. Estimates for the remaining construc-
tion were updated and reviewed by the Commission at their September 18 meet-
ing. In the fall of 2019, the trails and boardwalks of phase 1 and 2 were complet-
ed providing access to the ponds and open spaces within the scenic network.
Recreation Programs
The City of Hugo continued to host a variety of recreation programs as well as
partner with other organizations to host special events in Hugo. These include:
3 Movie Nights at Oneka Elementary
Park Play Days
3 Tech Tac Toe Classes
Roe Family Singers
3 Fridays with Firefighters
Rev. Matt's Monster Science
Monthly Preschool Storytimes
Walking Memory Cafes
Festival Halloween Event Sponsor
Hugo Good Neighbor Days Golden Spike Sponsor
Kid 'N Biz
Tour de Hugo
Movie Night/ Emergency Vehicle Show in the Park
City of Hugo Claims
February 3, 2020
G. 1
Vendor I Invoice Amount Description Department
EMOL_ft&.;.__; - i s.�e,= r;"' +_. erica:.. .o gita ►:;1-s`.:
iti Health Inc 90034646 $ 72.00 AED Testing Fire Dept_
Cream 16616611 $ 101.03 Fax Lines Administration
American Planning Association
126113-2015
Aspen Mills
249131
Aspen Mills
249620
AWR, Inc
INV-05440
Baker Tilly Municipal Advisors LLC
BTMA3593
Blue TaM Financial Inc
361034925 1
Blue Tarp Financial Inc
363157946
66568
Bo en Radiator
Canteen Refreshment Services
MSP6227
Canteen Refreshment Services
MSP6215
Canteen Refreshment Services
MSP8334
Canteen Refreshment Services
MSP8335
Cargill Incorporated
2905141943
Cargill Incoorated
2905175398
Cargill Incorporated
2905177031
Cargill Incorporated
2905179746
Century Link
651429-3212
Century Link
651 653-1154
Century, Link
651 426-8763
5015845057
Cintas Corporation
Cintas Co oration
5015845057
Clarey's Safety Equipment Inc
186595
Comcast
909198036 i
$
$
$
517.00 2020 Membership Dues - Bryan Bear
51.95 _Shirts & Patches
119.50 Bates Boots
Administration
Fire Dept
Fire Dept
r$
105.00 Screen for Movie Night
Parks Dept
$
2,550.00 Continuing Disclosure Services
Finance Dept
$
85.98 Parts for Mowers
Parks Dept
$
8.84 Hardware
Public Works
$
195.30 Radiator Repairs -Unit #315
Public Works
$
276.08 Breakroom Supplies
Gen Gov't Bld s
$
93.46 Breakroom Supplies
I Public Works
$
127.38 Breakroom Supplies
Gen Gov't Bld s
$
72.34 Breakroom Supplies
Public Works
$
2,103.00 Salt for Snow & Ice Control
Street Dept
$
10,174.21 Salt for Snow & Ice Control
Street Dept
$
15,112.87 Salt for Snow & Ice Control
Street Dept
$
2,459.92 Salt for Snow & Ice Control
Street Dept
$
68.97 Fire Station Phone Lines
Fire Dept
$
59.63 SCADA Lines
Water & Sewer
$
64.21
911 Emergency Line
Administration
$
171.41
First Aid Supplies
Gen Gov t Bldgs
$
134.82
First Aid Supplies
Public Works
$
180.00
Calibration of Gas Monitors
Fire Dept
$
486.97
Business Internet December
Various
Comcast
909198036 $ 486.97
12/18/2019 $ 160.06
Business Internet (January)
Various
Comcast
Business Internet (thru Janus 27)
Business Cable (thru February 21)
Fire Dept
_Administration
Administration
Animal Control
Comcast
1/12/2020 $ 10.50
Comcast
1/1212020 $ 99.95
Service Call
Companion Animal Control LLC
December $ 225.46
Callout Fees & Mileage
Cornerstone Occupational Health Spec.
(HUGO)0000 $ 75.00
Annual Personnel Testing Fee
Various
Custom Fire Apparatus Inc
0019363-IN
$ 136.41
Red LED Lightheads
Fire Dept
De Lage Landen Financial Services Inc
Denaway, Sha la
66536444
_$_ 311.37
January Copier Lease Payment
Administration
CLAIM
$ 19.24
DVD for Movie Night
Parks Dept
Denaway, Sha la
CLAIM
$ 36.66
Movie Night Supplies
Parks D t
Denaway, Sha la
CLAIM
$ 25.49
DVD for Movie Night
Parks Dept
Denaway, Sha la
CLAIM
$ 73.61
Movie Night Supplies
Parks Dept
Denaway, Sha la
CLAIM
$ 112.18
Sony Blu-RayDisc Player, Cord & Cables (Target)
Parks Dept
Dresser Trap Rock Inc
114468
$ 1,173.25
3/8" Chips for Snow & Ice Control
Street Dept
Dunn Bros Coffee
68475
$ 64.24 -Sledding Party Supplies
Parks Dept
Earl F. Andersen
0122361-IN
$ 102.25 Temp Parking & Private Drive Signs
Street Dept
Ehlers
Registration
$ 295.00 2020 Public Finance Seminar
Finance Dept
Electro Watchman Inc
342056
$ 630.89 : Repairs - Access Control System
Public Works
Eme%ency Response Solutions
14299
$ 907.68 Globe Supreme Boots (2)
Fire Dept _
Street Dept
Fast Signs of Maplewood
441-5704
$ 50.00 Decals -Unit #206-20
Finnegan, Elizabeth
CLAIM
$ 575.00 MnDot Grading & Base Certification Class (MnSCU) Engineering Dept
Forest Lake hl2pa
December
$ 2,105.36
Auto Parts and Shop Supplies Various
Frattallone's Hardware Store
133120
$ 5.86
Hardware - Unit #104
_
Street Dept
Galls LLC
14423406
1 $ 31.99
Midway Trooper Cap
Fire Dept
Galls LLC
14434253
$ 31.99
Midway Tropper Cap
-Rdway
Fire Dept
Galls LLC
14484309
$ 31.99
Trooper Cap
Fire Dept
General Repair Service
71192 $ 308.70
Lift Station No. 7 Pum ) Repairs
Sewer Utility
Gene's Disposal Service Inc
366985
$ 437.40
December Waste Hauling - PW Facility
Public Works
Genes Dis sal Service Inc
Gene's Disposal Service Inc
366985
190.60
December Waste Haulin - Fire Station
December Waste Hauling - Ci Hall
December Service Charges
Fire Dept
Gen Gov't Bldgs
366985
_$
1 $ 85.10
Gopher State One Call
9120478 $ 102.60
Water & Sewer
Water & Sewer
_Gopher State One Call
Grainger
478 $ 50.00
2020 Annual User Fee
Ceiling Fans
9396753676 $ 241.52
Fire Dept
Grainger
9409647782
$ 163.40
Parts - Unit #209
Sewer Utility
Granicus Inc
112566
$ 5,245.09
Web Streaming Service 05/07/19 thru 05/06/20)
AudioNideo
Gregoire, Rick
2019
$ 220.00
Fitness Program Reimbursement
Fire Dept
Holiday Companies
82827004
$ 11.32
Fuel
Street Dept
Holiday Companies
81928001
148773
$ 28.89 Fuel
$ 31.97 Parts - Unit #104
Street Dept
Equipment Company
Street Dept
Parks Dept
Street Dept
Parks Dept
.Hugo
Hugo Equipment Compan
149077
$ 21.98 'Parts for Mowers
Hugo Equipment Company
149038
$ 35.64 Chainsaw Parts Tree Trimming)
d2po Eui ent Company
149038 $ 72.04 Parts for Leaf Blowers
IN2810781 $_ _ 231.68 Copy per
IN2810781 $ 80.40 Laminate Sheets & Certificate Holders
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Administration
Administration
Page 1
City of Hugo Claims
February 3, 2020
G. 1
Innovative Office Solutions LLC
IN2810781
$ 62.68
Pens
I building Inspections
Innovative Office Solutions LLC
IN2834217
$ 116.30
Markers, Pens Hooks, Binders, Etc
File Folders & Tape
I Public Works
Administration
Innovative Office Solutions LLC
IN2838595
1 $ 256.13
Innovative Office Solutions LLC
IN2838595
$ 189.70
Copy Paper
Administration
Innovative Office Solutions LLC
IN2838595
$ 74.61
Breakroom Supplies
Gen Gov't Bld s
Instrumental Research Inc
2343
$ 100.00
Water Bacteria Testing
Water Utility
Interstate Battery System of Minneapolis
110047469
$ 64.45
Batteries
Public Works
General Legal
Johnsonfrumer
j December
$ 4,829.00
Prosecution Fees (FlatFee)
Disbursement�rosecution Costs
Civil Legal Fees - See Attached_ Breakdown
Johnson/Turner
December
$ 294.95
General Legal
General Legal
Johnson/Turner
December
$ 3,066.75
Kath Fuel Oil Service Co.
12320094
$ 8,142.68
December Unleaded Gas & Diesel Purchases
Various
Kieffer, Rick
CLAIM
$ 110.00
Cold Weather Gear
Street Dept
Knowlan's Super Markets Inc
682
$ 14.99
Fire Department Supplies
Fire De t
Knowlan's Super Markets Inc
1457
6066
$ 8.58
$ 3.99
Soft Drinks for Lob Machine
Meeting Supplies
Gen Gov't Bldgs
Administration
Knowlan's Super Markets Inc
Lawson Products _
League of Minnesota Cities
9307296734
313350 i
Lindau, Michele
CLAIM
Lindau, Michele
CLAIM
Loffler Companies Inc
3313707
M_acQueen E_ ui ment Inc
MailFinance
P24591
N8114026
MailFinance
N8114026 ]
Mai#Finance
N8114026
Marco __
INV7158896
Menards
30046
Menards
30046
menards
30046
Menards
30046
Menards
30051
Metering& TechnologySolutions
16192
Metro Cities
473
$ 461.70 Bulk Hardware Supplies
$ 125.00 MCMA Workshop- Bryan Bear
$ 16.24 MeetingMileage
$ 4.05 Certified Mail
$ 253.80 JanuaryCopier Service Payment
$ 1,870.58 Parts - Unit #209
$ 68.99 Meter Rental - December
$ 68.99 Meter Rental - January
$ 68.99 Meter Rental - February_
$ 35.00 Jan ua Co 9er Maintenance
$ 50.82 Water Meter Supplies & Hardware
$ 29.97 Trash Bags
$ 14.98 Thermostatic Outlet - Hanifl Building
$ 11.47 ShopTools
$ 53.80 Steel Posts
$ 11,578.35 ' Water Meters & Hardware
$ 5,699.00 2020 Membership Dues
Minnesota Cleaning Services Inc
0220HH01
$ 605.00 January, Cleaning Service
$ 500.00 January Cleaning Service
Minnesota Cleaning Services Inc
0220HH03
Minnesota Cleaning Services Inc
0220HH03
$ 225.00 -January Cleani Service
Minnesota Cleaning Services Inc
0220HH02
$ 100.00
January Cleaning Service - Hanifl
Minnesota State Fire Chiefs Association
200003925
$ 325.00
2019 Conference Registration - Doug Millard
Minnesota State Fire Chiefs Association
200003941
$ 325.00
2019 Conference R istration - David Jensen
Minnesota State Fire Chiefs Association
200003984
$ 325.00
2019 Conference Registration - Kevin Colvard
Minnesota State Fire Chiefs Association
200003986
$ 325.00
2019 Conference Registration - Jim Compton J
Minnesota State Fire Chiefs Association
200004008
$ 400.00
2019 Conference Registration - Brian Kindelbe
Minnesota State Fire Chiefs Association
200004084
$ 325.00
2019 Conference Registration - Colin Emans
Minnesota State Fire Chiefs Association
200004126
$ 325.00
2019 Conference Registration - Robert Bieniek
Minnesota State Fire Chiefs Association
200004164
$ 400.00
2019 Conference Registration - Gina Duncansc
Minnesota Trails
10889
$ 380.00
Tour de Hugo Advertising
MN Dept of Transportation
P00011124
$ 335.92
Bituminous Inspections - 130th Street Ime Pro1
MN Dept of Transportation
P00011235
$ 114.32
Bituminous Inspections - 130th Street Imp Proji
MN State Patrol, CMV Section
Greeder
$ 30.00
2020 Vehicle Inspection Decals
MN State Patrol, CMV Section
Klein
$ 30.00
2020 Vehicle InsL>ection Decals
NAG Mechanical Corr)
167925
$ 657.23
Unit Heater Repairs (PW)
P�orth memorial
8885020
$ 630.00
F-MR Refresher Course (24
Northwest Lasers and Instruments
Oertel Architects
12123
$ 311.55
Laser Level Repair & Batteries
20-01.1
$ 6,800.00
Public Works Space Needs Stud
Olsen Chain & Cable Inc
633619
$ 338.85
Annual Hoist Inspection
Olson, Tim
2019
$ 80.00
Fitness Program Reimbursement
Oxygen Service Company
3454842
$ 24.80
Welding Supplies
PermitWorks LLC
2020-0023
$ 1,800.00
PermitWorks Remote Inspector Yearly Acce
PermitWorks LLC
2020-0023
$ 1,695.00
PermitWorks Scheduler Module
PermitWorks LLC
2020-0023
$ 1,495.00
PermitWorks Software Support
PermitWorks LLC
2020-0023
$ 1,495.00
Code Enforcement Software Support
PermitWorks LLC
2020-0023
$ 595.00
PermitWorks Scheduler Software Su pant
Press Publications
652121
$ 435.84
Toy & Food Drive Ad
Press Publications
657192
$ 29.38
City Council Special Meetings Notice
Press Publications
657195
$ 99.88
Ordinance 2019-496
Pro Hydro -Testing LLC
103367
$ 300.00
Hydro -Testing SCBA Cylinders
Ricoh USA, Inc
103121341
$ 123.18
Copier Lease Payment
Ricoh USA, Inc
103121341
$ 34.65
Overage Charges
Rihm Kenworth
2048303A
$ 154.87
1 Parts - Unit #209
Schroeder Process Automation LLC 1
2186
$ 564.08
1 Tech Labor - Lift Station No. 2
Public We
Administn
City Clerk
Administr,
Administn
Sewer Uti
Water
Parks
Parks
Public
Parks
Public
Fire Di
Parks
Fire Dept
Fire Dept
Fire Dept
Fire Dept
Fire Dept
Parks Dept
Street Recon
Street Recon
Public Works
Public Works
Public Works
Public Works
_ Fire Dept
Public Works
Fire Dept
Ordinances/P
Ordinances/P
Fire Dept
Public Works
Public Works
Page 2
City of Hugo Claims
February 3, 2020
G. 1
Vendor Invoice Amount Description
Sensible Land Use Coalition 137 $ 48.00 Meeiiing Registration - Rachel Juba
Department
Planni2p & Zoning
Sensible Land Use Coalition
137
$ 48.00
Meeting Registration - Emily Weber
Community Development
Signature Lighting Inc
1199
$ 446.67
Streetlight Repairs
Street t
Signature Lighting Inc
1207
$ 507.50
Streetlight Re airs
Street Dept
Smith, Tom
CLAIM
$ 219.98
Cold Weather Gear
Water & Sewer
Stabner Electric LLC
1739
$ 2,511.60
Electrical Re airs - Lions Park
Parks Dept
Street Smart Rental
959470
$ 285.00
Repairs - Unit #336
Street Dept
Sun Life Financial
February
_$ 920.23 1 Disability Premium
$ 130.05 Parts - Unit #201
$ 127.61 Parts - Unit #204
Finance Dept
Terrys Repair Co
Terrys Repair Co
3597
Street Dept
3666
Street Dqpt
Various
_
T-Mobile
870264064
$ 844.04 Cellular Phone Charges
Toshiba Financial Services
5008488963
$ 175.23 January Copier Lease Payment
$ 12.55 Overage Charges (B & W)
Fire Dept
Toshiba Financial Services
Toshiba Financial Services
Total Control Systems Inc
5008488963
Fire Dept
Fire Dept
Water &Sewer
5008488963
$ 33.35 Overage Charges (Color)
9120
$ 29,269.91 SCADA System Upgrades
$ 1,600.00 Chipper Rental (Tree Trimming)
$ 1,948.36 Parts - Units #103 & #110
Tri-State Bobcat
E27683
Street Dept
Truck Utilities Inc
5346987
Parks Dept
Fire Dept
Various
Verizon Wireless
9844525621
$ 40.02 Cellular Phone Charges
Verizon Wireless
9843555623
$ 1,133.72 Cellular Phone Charges
$ 459.98 iPads `2) _
$ 675.00 East Metro Watershed Membershi .
$ 4,300.86 800 Radio User Fees - October thru December
$ 1,517.53 2620 Truth In Taxation Notice
Verizon Wireless
9843555623
Building Inspections
Washington Conservation District
4725
Stormwater Fund
Washington County
168200
Fire Dept
Washlri ton County
169468
Miscellaneous
Public Works
Fire Dept
Communy Development
Administration
Public Works
Various
Vashington County
23993
$ 99.00 Hazardous Waste Generator License
Washington County Sheriff
169556
$ 1,047.89 2020 Code Red Fee
Weber, Emily
CLAIM
$ 21.34 Meeting Mileage
White Bear Area Chamber of Commerce
15442
$ 40.00 Meeting Registration - B an Bear
Winnick Supply
398786
$ 12.67 Steel Tubing
WSB & Associates
November
2020
$ 76,687.00 Engineering Fees - See Attached Breakdown
Total Claims for February 3,
$ 236,372.78
Page 3
JOHNSON/TURNER
LEGAL
January 10, 2020
City of Hugo
Attn: Ron Otkin
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of December 31,
2019. Below is a summary of the matter description, subtotal and total amount due and
owing for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Carpenter Property Purchase
12-2359-027
$180.00
Council Meetings
19-2359-052
$300.00
General2019
19-2359-053
$2,219.25
Peltier Matter
19-2359-054
$367.50
Prosecution
12-2359-024
$5,123.95
TOTAL NOW DUE:
$8,190.70
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON/TURNER LEGAL
avid K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 / f 651.464.7348
Offices conveniently located throughout the metro area
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'________=====LL
i YJF
Northeast Youth & Family Services
Transforming Lives
December 19, 2019
Bryan Bear
City Administrator
City of Hugo
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Dear Bryan,
Enclosed is the 2020 partnership agreement with Northeast Youth & Family Services. I
have also included the addendum referenced in section III-B Services Provided and
Exhibit A referenced in section III-D-2 Funding.
Please sign and return a fully executed copy of the agreement to me. You can either send
a hard copy through the mail or a pdf electronically. Either way we need a copy in our
files for our audit.
We appreciate our partnership with you and look forward to another year of working in
concert to serve the residents of our community. I will reach out to you in early January
about setting up our annual presentation to the council.
If you have any questions or need more information, please don't hesitate to contact me.
Sin el ,
Jerry Hromatka
President & CEO
Shoreview Headquarters White Bear Lake Area Office
3490 Lexington Ave. N. 1280 N. Birch Lake Blvd.
Shoreview, MN 55126 White Bear Lake, MN 55110
phone 651-486-3808 fax 651-486-3858 www.nyfs.org phone 651-429-8544 fax 651-407-5301
AGREEMENT
I. PARTIES
This agreement is made and entered into by and between the City of Hugo
Minnesota ("City") and Northeast Youth and Family Services ("NYFS").
II. RECITALS
A. NYFS is a non-profit social service agency whose mission is to meet the
unmet developmental needs of at -risk youth and families within their
community environment with emphasis on providing services through
collaboration and coordination with existing community resources. These
services are available to youth and families residing in the northern
suburbs of Ramsey County, including, but not limited to, the municipalities
which are signatory to agreements which are identical to this Agreement
("participating municipalities") and students and families from Independent
School Districts 621, 622, 623, 624, 282 and 832.
B. Through this Agreement the City intends to contract with NYFS to provide
such services to its residents and to act as a sponsor of NYFS by
providing financial support, a method to establish appropriate services to
be provided and policy guidance for its activities.
C. This Agreement shall be used as the formal agreement between NYFS
and each of the participating municipalies. This Agreement is intended to
continue the spirit of cooperation and collaboration in the provision of
social services between the City and NYFS.
III. TERMS AND CONDITIONS
In consideration of the mutual understandings of this Agreement, the parties
hereby agree as follows:
A. Prior Agreements Cancelled. By execution of this Agreement any prior
agreements and amendments thereto between the parties are hereby
cancelled.
B. Services Provided. NYFS shall provide the City and its residents with
youth and family programs set forth in the Addendum attached hereto.
C. Principles of Service and Program Establishment and Operations. On a
yearly basis and prior to submission of its annual budget, as provided for
hereafter, NYFS shall:
Report regarding proposed changes in services and programs to
the City; and
2. Establish a fair and open bidding/request for proposal (RFP)
process to contract, manage or provide such services and
programs, which are not directly provided by NYFS staff.
D. Funding
In addition to the participating municipalities' share of the annual
budget, funds for the operation of NYFS will be raised by NYFS
endeavoring to secure user fees, grants and appropriations from
private organizations, the State of Minnesota, Federal and County
agencies, and other legal and appropriate sources.
2. The City shall pay annually to NYFS the base amount listed in
Exhibit A.
3. Any new City joining into this agreement will pay a base amount
annually to NYFS that is on par with the amount paid by current
participating municipalities.
4. Amounts payable by the City shall be paid to NYFS on or before
January 30th of each year, or at a date mutually agreed upon by
both parties, to cover the City's share for that year.
E. Board of Directors. This agreement is contingent upon the City having the
right to a seat on the Board of Directors. The Board of Directors shall be
limited to not more than 30 Board members.
F. Further Obligations of NYFS. In addition to the obligations set forth
elsewhere in this Agreement, this Agreement is further contingent upon
NYFS doing the following:
The Bylaws of NYFS shall be amended to add provisions requiring
an open process for contracting services as provided for in
paragraph C.2., above, and prohibiting NYFS from supporting or
opposing individual candidates for election to public office in any of
the participating municipalities; and adding the requirement that
IRS 501.C3 status be maintained.
2. On or before June 30, of any year NYFS shall submit the proposed
city budgeted amount for the subsequent year.
3. On or before November 30, of any year NYFS shall submit a written
report to the City including an Annual Report, the audited financial
statement, and a program specific summary of services provided to
the municipality; in addition, 30 days from the end of each calendar
quarter, NYFS shall submit a written report to the participating
municipality.
4. Periodically advising the City of services available through NYFS to
the City's residents;
5. Establishing a sliding scale for services available through NYFS to
the City's residents and periodically advising the City of such fees;
6. Providing other reasonable information requested by the City;
7. Purchasing a policy of liability insurance in the amount of at least
$1,500,000.00, naming the City as an additional insured and
providing a copy of the insurance certificate evidencing such policy
to the City;
8. Provide the City with a copy of its Articles of Incorporation, Bylaws,
Amendments thereto, and the IRS tax exempt status letter;
9. NYFS shall defend and indemnify the City from any and all claims
or causes of actions brought against the City of any matter arising
out of this Agreement or the services provided pursuant to this
Agreement; and,
10. Without the written approval of the City, NYFS will not enter into
any agreement with any other city which differs from the terms and
conditions of this Agreement.
G. Term. The term of this agreement will be through December 31,
2020. Unless either party gives at least 6 months written notice of its
intent to cancel this Agreement effective December 31 of the year in which
the notice is made, NYFS will continue to provide services to the City if a
successor agreement has not been executed prior to the end of the term.
H. (A) Distribution of Assets Upon Dissolution.
If NYFS ceases to operate, the Board of Directors will do one of the
following:
Give the assets to one or more non-profit agencies providing similar
social services in the northern suburbs of Ramsey County; or,
2. Form a new Foundation to fund appropriate social service
programming in the northern suburbs of Ramsey County.
The final Distribution of Assets Plan must be approved by the Ramsey
County District Court.
(B) Deviation from the Mission.
If the City Council determines that NYFS has materially deviated from its
mission (See II. Recitals, A.), the City Council may ask the NYFS Board of
Directors to consider dissolving the agency and liquidating the assets.
The Board will do one of the following:
Consider the request and by a majority vote deny it.
2. Consider the request and by a majority vote agree to modify the
programs to be consistent with the mission.
3. Consider the request and by a majority vote agree with the request
and move to dissolve the agency and liquidate the assets.
IN WITNESS WHEREOF, the parties have executed this Agreement on this date
set forth below.
CITY OF HUGO
Elected Official
Its:
Clerk/Manager
Dated:
NORTHEAST OUTH & FAMILY SERVICES
By:
President/CEO
Its:
C;l I+o-o e B71 Directors
Dated: 1 d 4��
12/2019
Northeast Youth & Family Services
NYFS services fall into three categories: mental health services and youth development
services and community case management services. By providing services in these areas
within one agency, we can provide a continuum of care. This has proven beneficial because
although mental health, youth development and community case management services have
similar goals, their distinctions also complement each other.
Contracted Services
Mental Health Services:
■ Mental Health Counseling— licensed mental health staff provide therapy for the
emotional health of children, teens and adults.
Youth Development Services:
■ Youth Diversion — a coordinated range of services for youth who have committed
minor offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them
focus on positive behavior and prevent recidivism.
■ Senior Chore Program — youth and other adults complete seasonal and household
tasks to help seniors remain independent.
Non Contracted Services
Mental Health Services:
■ Northeast Educational & Therapeutic Services (NETS) — provides therapy and
academic support for youth in grades 6-12 with severe mental illnesses who can not
function in traditional school environments.
Community Case Management Services:
■ Community Case Management — helps households access and utilize resources to
reduce stress.
�
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MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
An exempt permit may be Issued to a nonprofit
organization that.
• conducts lawful gambling on five or fewer days, and
• awards less than $50,000 in prizes during a calendar
year.
If total raffle prize value for the calendar year will be
$1,500 or less, contact the Licensing Specialist assigned to
your county by calling 651-539-1900.
11/17
Page 1 of 2
Application Fee (non-refundable)
Applltatiojig are processed in the order received. If the application
is postmatked or received 30 days or more before the event, the
applicatioh fee is $100; otherwise the fee is $150,
Due to the high volume of exempt applications, payment of
additional fees prior to 30 days before your event will not expedite
service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION A a(9mr , b-1 1 �
Organiza�tioqn r�_y�,� �_" U�`- Previous Gambling ^� ` j
Name:t�l ( i� � �JA ` " Permit Number: 3 ! d)
Minnesota Tax ID 'Federal Employeri ID !:tI4
Number, if any: � � ` , Number (FEIN), if any: '�,,,� ^ oC
Mailing Address: ('6 4t � g
City: L5 State: Zip55 A. CDUnty. LAl [i !0 !1'-'
Name of Chief Executive Officer (CEO)��y ____�,, _
CEO Daytime Phone:6 -6 1 CEO Email: X --�, li-Sx- %(1 l 1 I< Co to
(permit will be emai ed to this email a ress unless otherwise indicated below)
Email permit to (if other than the CEO): _ l
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Q Fraternal r__j Religious
Attach a copy of one of the
Q Veterans tether Nonprofit Organization
roof of nonprofit status:'
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption (501(c)) letter In your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of D= of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted /n� o
(for raffles, list the site where the drawing will take place):
H U!;: C„
Physical Address (do not use P.O. box): — i��
Check one:
City: zip55� - county: La_$d (001W
Township: _ _ _ • ,Zip: County: _
Date(s) of activity (for raffles, indicate the date of the drawing): %, = A� L
Check each type of gambling activity that your organization will conduct:
Bingo ED Paddlewheels I=] Pull -Tabs 0 Tipboards F;TRaffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pidtabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG220 Application for Exempt Permit
11/17
Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
Lthe Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
[The application is acknowledged with no waiting period.
:jThe application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days
(60 days for a 1st class city).
The application` is denied.
Print City Name: n
Signature of City Personnel:
Title: 1�c l u Date: L7 , Zd
The city or county must sign before
submitting application to the
Gambling Control Board.
Ee application is acknowledged with no waiting period.
te
application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after
30 days.
Ehe application is denied.
Print County Name:
Signature of County Personnel:
Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349.213.)
Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) f
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature:
(Signature must be CEO's signature; designee may not sign)
Print Name:
REQUIREMENTS
Complete a separate application for: ~
• all gambling conducted on two or more consecutive days; or
• all gambling conducted on one day.
Only one application is required if one or more raffle drawings are
conducted on the same day.
Financial report to be completed within 30 days after the
gambling activity is done:
A financial report form will be mailed with your permit. Complete
and return the financial report form to the Gambling Control
Board.
Your organization must keep all exempt records and reports for
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
Data privacy notice: The Information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organizatlon has the right to
refuse to supply the Information; however, if
your organization refuses to supply this
information, the Board may not be able to
determine your organization's qualifications and,
as a consequence, may refuse to Issue a permit.
If your organization supplies the Information
requested, the Board will be able to process the
Date:
MAIL APPLICATION AND ATTACHMENTS
Mail application with:
a copy of your proof of nonprofit status; and
application fee (non-refundable). If the application is
postmarked or received 30 days or more before the event,
the application fee is $100; otherwise the fee is $150,
Make check payable to State of Minnesota.
To: Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Questions?
Call the Licensing Section of the Gambling Control Board at
651-539-1900.
application. 'Your organization's name and
address will be public information when received
by the Board. All other Information provided will
be private data about your organization until the
Board Issues the permit. When the Board issues
the permit, all Information provided will become
public. If the Board does not issue a permit, all
Information provided remains private, with the
exception of your organization's name and
address which will remain public. Private data
about your organization are available to Board
members, Board staff whose work requires
access to the information; Minnesota's Depart-
ment of Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management @ Budget, and Revenue; Legislative
Auditor, national and International gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
authorized by state or federal law to have access
to the Information; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was
given; and anyone with your written consent.
This form will be made available in alternative format (i.e. large print, braille) upon request.
An equal opportunity employer
G.5
C[-ry OF
4"HUGO
- Wr EST. 1906
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 •
www.ci.hugo.mn.us
Washington County Community Services
14949 62"d Street North
Stillwater, MN 55082
Re: Hugo Good Neighbor Food Shelf CDBG Grant Application
To Whom It May Concern:
The Hugo Good Neighbor Food Shelf has been an integral part of the Hugo community since its
inception in 2009, and offers a vital service to the less fortunate in our community. As the sole
provider of food shelf service in the community, they currently serve an average of over 125
households per month. The 2018 yearly report indicated that 143,453 pounds of food were
distributed.
The Hugo Good Neighbor Food Shelf is currently staffed by 35 active volunteers and the Board
of Directors consists of 14 individuals. The support of the Hugo Good Neighbor Food Shelf
founders and the support of new volunteers exhibits the community's support for the
organization and the organization's outlook towards the future.
The Hugo Good Neighbor Food Shelf has a number of active community business partnerships.
These partnerships include Festival Foods, Kowalski's, Fresh Thyme and Grundhoffer's Old
Fashioned Meats. The ability of these community organizations to create new and lasting
partnerships is a testament to their dedication to ensure the needs of the surrounding
communities are met.
In addition to the support of the numerous partnerships stated above, I too am in full support of
the efforts the Hugo Good Neighbor Food Shelf is putting forth in the construction and
installation of a refrigerator and freezer bank. I believe this will provide the citizens of Hugo
with means for additional food sources. The Hugo City County and I have directed the City staff
to aid the Hugo Good Neighbor Food Shelf Board of Directors in completing this Community
Development Block Grant application. We will continue to foster the partnership between the
Hugo Good Neighbor Food Shelf and the City of Hugo to ensure the needs of Hugo citizens are
met.
Sincerely,
;;� 4�
Tom Weidt
Mayor of Hugo
4 CITY OF=
or EST. 1906
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: David Jensen, Assistant Chief
SUBJECT: Approve Purchase of New Radios
DATE: For the City Council Meeting of February 3, 2020
DESIRED COUNCIL ACTION
Adoption of Consent Agenda Including Authorization for Purchase of New Radios
BACKGROUND
Included in the City's 2020 budget is funding for the purchase of seven new radios for the Fire Department. The
new radios will replace seven model XTL2600 radios which will become obsolete in 2021.
The new radios being purchased are seven Motorola APX6000 radios for a total cost of $27,356. The City's 2020
budget includes $28,000 for the replacement of radios. After this year seven more portable radios will need to be
replaced.
The cost of the new radios is as expected and staff has budgeted appropriately for the replacement.
RECOMMENDATION
Staff recommends that the City Council authorize the purchase of seven Motorola APX6000 radios through the
State of Minnesota contract from ANCOM.
ATTACHMENTS
Price quote from ANCOM
l4�It?T[ BOLA SOLUTIONS Budgetary
Billing Address: Shipping Address:
HUGO FIRE DEPT, CITY OF HUGO FIRE DEPT, CITY OF
5323 140TH ST N 14669 FITZGERALD AVE
HUGO, MN 55038 HUGO, MN 55038
US US
Customer:
HUGO FIRE DEPT, CITY OF
Chief David Jensen
DJensen@ci.hugo.mn.us
651.762.6300
QUOTE-1078605
APX6000 2020
Quote Date: 0 1 /13/2020
Expiration Date:04/12/2020
Quote Created By:
Dean Daninger
dean. daninger@ancom.org
Line #
Item Number
Description
Qty
List Price
Sale Price
Ext. Sale Price
APXTm 6000 Series
APX6000 LI
1
H98UCF9PW6BN
APX6000 700/800 MODEL 2.5
7
$3,026.00
$2,203.50
$15,424.50
PORTABLE
1a
Q58AL
ADD: 3Y ESSENTIAL
7
$110.00
$110.00
$770.00
SERVICE
1b
CA02756AA
ENH: LI 9600 OR 3600
7
$1,570.00
$1,177.50
$8,242.50
SINGLE SYSTEM DIGITAL
TRUNKING
1C
QA07577AA
ALT: BATT IMPRES 2 LIION
7
$135.00
$101.25
$708.75
TIA4950 IP68 3100T STD
ld
QA09000AA
ADD: DIGITAL TONE
7
$150.00
$112.50
$787.50
SIGNALING
2
NNTN8860A
CHARGER, SINGLE -UNIT,
7
$165.00
$112.50
$787.50
IMPRES 2, 3A, 115VAC,
US/NA
3
PMMN4069A
MICROPHONE,IMPRES RSM,
7
$133.00
$90.75
$635.25
3.5MM JACK, IP55
Grand Total $27,356.00(USD)
Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes
Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms
of use and Purchase Terms and Conditions govern the purchase of the Products.
Page 3
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CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: Replacement of 2002 Chevrolet Crane/Sign Truck
DATE: For the City Council Meeting of February 3, 2020
BACKGROUND
Included in the City's 2020 Equipment Purchasing Fund is funding for the replacement
of the Public Works Department 2002 Chevrolet crane/sign truck #107-02. Typically,
the City replaces these types of trucks following a 10 year equipment replacement
schedule. In 2012, Public Works staff recommended keeping truck #107-02 and
continuing to use it, as it was mechanically sound and performing as expected.
Truck #107-02 is an 18 year old 2002 Chevrolet chassis with a utility box and crane
mounted on the frame. This truck is set up to meet many different Public Works
Department needs. The utility box contains the parts and tools necessary to maintain
our street signs during routine and emergency repairs. The crane attachment is also
used during street sign repairs and more importantly, during maintenance activities
related to our sanitary sewer lift stations, such as hoisting lift station pumps for repairs.
The frame and chassis that is being specified by Public Works staff to replace truck
#107-02 is similar to the trucks that the City has purchased over the past few years.
Public Works staff has spent many hours researching the available makes and models
from all manufacturers. Staff contacted many neighboring Public Works Departments to
get their opinions on the performance and reliability of the trucks recently purchased by
them. This was a great advantage when selecting a manufacture and staff is confident
in the decision that was made, especially when considering cost, performance and
reliability.
OPTIONS
All of the truck and equipment prices listed below are secured through the Mn/DOT
Cooperative Purchasing Venture (CPV) equipment contracts. This assures the City of
Hugo will receive the best price available while providing us with necessary options to
choose from.
TRUCK SPECIFICATION
NUSS TRUCK & EQUIPMENT
Make and Model
2020 Ford F550 4x4 Super Cab
Engine
7.31, V8
Transmission
Automatic
Other Equipment
White cab with slate gray vinyl interior, rubber flooring.
Price
$44,423.41
EQUIPMENT SPECIFICATION
ASPEN EQUIPMENT
Body
ABM Stellar TMAX1-11 Aluminum Mechanical Body
Crane
Stellar 7621 Telescopic Crane
Price
$90,880.90
All prices include installation of equipment.
Total price for 2020 Ford F-550 w/Utility Box and Crane:
TOTAL COSTS
TOTAL
$44,423.41
Truck (frame and Chassis)
Utility Box and Crane
$90,880.90
TOTAL OF ALL EQUIPMENT
$135,304.31
2
DESIRED ACTION
Staff recommends that council authorize the purchase of a 2020 Ford F-550 with an
aluminum utility box and crane as shown above at a total cost of $135,304.31. Once
the City takes receipt of the new truck, staff will make a recommendation on a process
to sell the existing truck #107-02
3
Midway Ford Commercial
Fleet and Government Sales
2777 N. Snelling Ave.
Roseville MN 55113
FCCM44 Contract # 170310
2020 F-550 4x4 Super Cab- 84" CA DRW XL X5H
Automatic Transmission 40/20/40 Vinyl Front Seat
Dual Front Air Bags 4-Wheel ABS Brakes
AM/FM Radio Air Conditioning
Tilt Wheel 225/7009.5 All Season Tires
Roof Clearance Lights
Travis Swanson
651-343-5212
tswansono,rosevillemidwayford.com
Fax # 651-604-2936
Front Tow Hooks
Rubber Floor Covering
Black Bumper
7.3L V8
Options
Code
Price
Select
Exterior Colors
Code
Select
Rear View Camera prep
872
$377
x
Blue Jeans Metallic
N1
4.88 Limited Slip
X8L
$328
x
Race Red
PQ
Power Group
90L
$832
x
Caribou Metallic
LQ
Running Boards
18B
$405
x
Shadow Black
G1
Brake controller
52B
$246
x
Magnetic Metallic
J7
PTO provisions
62R
$254
x
Ingot Silver Metallic
UX
397 Amp Alternator
67B
$104
x
Oxford White
Z1
x
19,500 GVWR
68M
$1,051
x
Dual Batteries
86M
$191
x
7500 Front end
67P
$260
x
Extended Service Contracts
Cost
Select
XL Decor group
17F
$201
x
7 year/75,000 mile
PremiumCare Warranty
(Bumper to Bumper)
$2,570
(Chrome Bumpers)
Option Total
$4,249
You must have a active FIN code to participate in this
purchase contract: FIN code # 1
Purchase Order required prior to order placement
PO #
Base Price Totals
Options Price Totals
Extended Warranty
Transit Impr Excise Tax
Tax Exempt Lic
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of Vehicles
$37,298.80
$4,249.00
$20.00
$55.00
$2, 700.61
$100.00
$44,423.41
1
Name of Organization
Address
Grand Total for all units
$44,423.41
City, State, Zip
Acceptance Signature
Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
333 2"d STREET NE
d D ® HOPKINS, MN 55343-8337
D 952-938-5451
800-229-5451
FAX 952-938-0159
Equipmenta•
%-w-,v.abmei jai L.com
Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries
Quotation # 093019-350
Mike Loeffler
City of Hugo
14669 Fitzgerald Ave N
Hugo, MN 55038
Dear Mike,
September 30, 2019
In response to your request for pricing on an Aluminum Mechanic Body, I am pleased to submit the following
for your consideration.
ENGX Stellar TMAX1-I I Aluminum Mechanic Body. Aluminum Side Packs,
Aluminum Doors, Steel Crane Compartment. All compartments raised
to 5211, flush front bulkhead, torsion box understructure with isolated
crane compartment, provision under work bench bumper for mounting
the rear view backup camera, exterior DOT light package, Master -Lock
system, 22"D X 52"H side packs, 133" long, 30" step bumper with thru
compartment, (6) recessed cargo tie -downs, (2) rear mounted grab
handles, dual -seal automotive type compartment weather seal, rubber
fenderettes, overlapped doors on S S 1 V / CS 1 V, overlapped doors on
horizontal compartments,12" fold down aluminum tailgate (painted
black), 2 & 3-point stainless steel compression latches, stainless steel
"Billet Style" hinges, spring loaded door stops, weld on receiver hitch,
prime painted, undercoated. Installed. $24,197.00
13257X Mounting kit for TMAX1-11 - 84" CA, F450/F550 $375.00
56415X 25 gallon air tank kit (1-10 gallon, 1-15 gallon) for installation on
2011 and later Ford DRW diesel trucks $1,481.25
1 B0352X FLR system - 3/4" Air Feed for 1/2" Hose Reel(filter, lubricator, regulator) —
INSTALLED $403.25
1 70711X Hydraulic reservoir, 35 gallon, bulkhead mounted, for Stellar body,
painted black $1,893.75
1 24637X Heavy Duty Steel Drawer set, 38.5"H x 34"W x 18"D 4-3", 3-511, 1-7"
(incl. 2.5" riser) SS1— in front of divider $1,931.25
4 72773X Shelf with (3) dividers 17.6311W x 19.00"D SS1- to rear of divider $412.50
BRINGING YOU THE BEST NAMES IN THE BUSINESS
An Equal Opportunity Employer
Quotation # 093019-350 -2- September 30, 2019
2 72894X
Shelf with (3) dividers 52.44"W x 19.00"D SS Horizontal
$337.50
3 72869X
Shelf with (3) dividers 24.38"W x 19.00"D, Installed — SS rear
$309.50
1 73116X
Divider kit with shelves 19.00 x 17.63 for oxy/acet. — Rear of C 1
$431.25
1 14013X
Oxy-Acet bottle holder ASM - 2 Bottle Holder — Front of C 1
$281.25
1 ENGX
Drawer set 28" W x 18" D, 4-5", 2-7". C2 compartment
$2,221.25
1 72865X
Shelf with (3) dividers 21 "W x 19.00"D — C2 — Above bolt bin
$103.25
1 58944X
Drawer set, 48"W x 18"D, 1-5", 17" — CS Horizontal
$759.50
1 16337X
1/2" x Whose reel with roller guide - exits rear of body
$590.50
1 75725X
Aluminum Rock Guard Kit - TMAX V2 - ARSD 52", Installed.
$478.25
1 21402X
Gate assembly, welder, mech 48.50" W
$609.50
1 63473X
Grab handle - mounts to rear side pack and workbench bumper - Easily
accessible from ground
$197.00
1 65782X
Installation of customer mud flaps
$65.50
1 86100X
TMAX Aluminum Tailgate - 12" Tall.
$0.00
1 86980X
Adjustable Boom Support - 23.5" to 27.5" — TMAX Aluminum Body
ONLY - Roller Rest, painted black. Installed.
$403.25
1 59719X
Vise mounting plate
$75.00
1 78970X
Step, slide out for TMAX mechanics work bench bumper
$206.25
1 53136X
Stabilizer, hydraulic out/hydraulic down for installation in bumper,
painted black - TMAX 1 body ONLY
$4,612.50
1 84928X
LED Floodlight Kit - 4 lights - (1 on boom support, 1 SS behind
compressor, 1 on each rear taillight box). Installed.
$590.50
1 ENGX
Custom LED compartment light kit with light strips on all three sides
of door opening
$1,912.50
1 63890X
Back up alarm - ECCO 107 Db
$178.25
1 85208X
Super Spring for Ford F550-Double Leaf. For use with Mechanic 76
Series Cranes. Installed.
$534.50
Quotation # 093019-350 -3- September 30, 2019
1 5305X ICC safety kit consisting of rechargeable 2.5# fire extinguisher and
reflector kit — installed
$168.75
1 87399X
Electronic load -sensing speed control for Ford diesel and gas engines.
Compatible with 2017+ F250-550
$984.50
1 88091X
Radio Transmitter Mounting Kit for 2017 and newer Ford F350-550 —
INSTALLED
$0.00
1 815OX
PTO for automatic transmission for Ford Super Duty (4X2 or 4X4)
$2,081.25
1 9023X
Hydraulic pump, tandem section for crane and compressor
$1,865.50
1 9447
Paint body white (std. color) single stage, nonmetallic
$1,378.25
1 97259
Liner spray welder gate
$262.50
1 36317
Spray on bed liner for load bed walls and floor— Black
$1,012.50
1 77354
Spray on bed liner for entire workbench bumper — Black
$468.75
1 ENG
Spray on bed liner for both sides of tailgate - Black
$206.25
1 70951X
Stellar® 7621 Telescopic Crane - 44,840 fUlb rated, 7,500 lb. maximum
capacity - 2 V full hydraulic reach - CDTpIusTm equipped proportional radio
remote control - Installed.
$20,230.00
1 90303X
Crane Boom Tip Light - Gravity Rotating - Dual LED Trilliant Lights For
Bar Style Flip Sheave. Installed.
$600.00
1 70734X
American Eagle 70P/SHD-132 hydraulic driven compressor produces
70 CFM @ 100 PSI.4 cylinder single stage compressor, direct drive
coupling, oil cooler fan, and hydraulic motor. Includes steel base
plate, steel enclosure, and bulkhead fittings - Installed.
$6,834.50
1 87760X
Install chassis supplied backup camera
$159.50
1 65252X
Strobe light kit - LED Amber (2 lights - LINZ6A) -For mounting to
vertical body or truck surface (front of body or front grille). Installed.
$318.75
1 79659X
Strobe light kit - LED Amber (2 lights - LINZ6A) - For mounting to
vertical body or truck surface (rear of body only). Does NOT include
wiring. Installed,
$318.75
1 90061X
15" Whelen mini strobe light bar
$318.75
1 ENGX
Battery tender/charger in front bumper of chassis
$281.25
Quotation # 093019-350 -4- September 30, 2019
2 44061
Jack pad $243.75
2 75245X
Jack pad storage trays, mounted one per side under 1 st vertical
Compartments $562.50
1 85640X
CDTp1usTM Docking Station Installation Kit for Crane Box $393.75
1 90627X
3000W inverter - mounted in compartment CS IV behind divider $2,250.00
2 17976X
GFCI outlet — one (1) mounted inside SS rear compartment and
one (1) mounted inside CS rear compartment. $637.50
1 ENGX
Additional battery installed CS 1 V compartment to rear of divider panel,
mounted in a plastic battery box on floor $1,040.65
1 22876X
Trailer plug — 7 pin (flat) — Only for chassis equipped to handle $234.50
RV / electric brakes from factory.
Wiring — front strobes on separate switch, rear strobes on separate switch, $0.00
top strobe on separate switch, work lights on separate switch, compartment
lights on separate switch
1 85450X
E-Link 2.0 Basic — Cab mounted / rear mounted manual switches $2,437.50
(includes body harness and PDM). Installed.
E-Link option — remove upfitter switch wiring 9321 OX and choose
85450X above in place
TOTAL $90,880.90
Thank you for considering ABM Equipment & Supply. I hope with the enclosed that you will be able to place
this business with us. Should you have any questions or need any additional information, please do not hesitate
to contact me.
Sincerely,
Rick Loosbrock
Sales Representative
Washington
County
To: HUGO CITY
14669 FITZGERALD AVE N
HUGO MN 55038
PROPERTY RECORDS & TAXPAYER
SERVICES
14949 62ND ST N PO BOX 6
651-430-6175
STILLWATER MN 55082
Please return top portion with payment. Thank You.
Invoice
Invoice Number:
169969
Account Number:
20497
Due Date
2/22/20
Amount Enclosed:
$
Federal Tax Id:41-6005919
Invoice
Date
Number
Type
Due Date
Remark
Amount
1/30/20
169969
Invoice
2/22/20
2020 ELECTION EQUP MAINT
$3,860.00
1 declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total
$3,860.00
Sales Tax
Balance Due
$3,860.00
City of Hugo Page 1 of 7
WS 14669 Fitzgerald Avenue North
Hugo, MN 55038
Pay Voucher 6
Project Number Project Description
R-010892-000 HUGO - 130TH STREET IMPROVEMENT PROJECT
Contract Amount
Contractor: Dresel Contracting, Inc. Vendor Number: .
24044 July Ave Up To Date: 01/29/2020
Chisa o City, MN 55013
Funds Encumbered
Original Contract
$2,650,716.57
Original
$2,650,716.57
Contract Changes
$0.00
Additional
N/A
Revised Contract
$2,650,716.57
Total
$2,650,716.57
Work Certified To Date
Base Bid Items
$2,370,685.38
Contract Changes
$
Material On Hand
$0.00
Total
$2, 370,685.38
Work Certified
This Request
Work Certified To
I Date
Less Amount
Retained 5%
Less Previous
Payments
Amount Paid This
Re nest
Total Amount
I Paid To Date
$265,659.41
1 $2,370,685.38
1 $118,534.27
$1,999,774.67
$252,376.44
1 $2,252,151.11
This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the
above -mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By
Project Engineer
January 29, 20202020
Date
Approved By
City of Hugo
Date
Ap roved By Dresel Cofrtfas'ng, Inc.
Contract
Date
1�
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Page 2 of 7
Payment Summary
No.
Up To Date
Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1
2019-06-30
244133,11
12,206066
231,926.45
2
2019-07-31
747172,67
37,358,63
709,814,04
3
2019-08-31
485995,63
24,299,78
461,695,85
4
2019-09-30
38526.5
11926,33
36, 600.17
5
2019-11-13
589198,06
29,459,90
559,738,16
6
2020-01-29
265659,41
133282,97
2523376,44
Funding
Funding
Work Certified
Less Amount
Less Previous
Amount Paid
Total Amount
Category Name
Category
to Date
Retained
Payments
this Request
Paid to Date
Number
Unknown
1 21370,685,38
118,534027
11999,774,67
252,376.44
21252,151,11
Accounting
Funding Source
Amount Paid this
Revised Contract
Funds
Paid Contractor to
Number
Request
Amount
Encumbered to
Date
Date
Unknown
Unknown
1 252,376,44
21650,716,57
1 21650,716,57
2,252,151.11
Contract Item Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount To
Price
Quantity
Request
Request
To Date
Date
1
021,501/0001
MOBILIZATION
LS
252,870,
1
0.1
25,287,00
0.85
214,939.50
0
00
021.601/M94
CONTRACTOR
L S
6/930400
1
0.1
693,00
0.85
51890,50
91
COORDINATION
3
101.505/0002CLEARING
ACRE
57610400
0,3
0
0,00
0.3
1,683.05
0
101,505/0003GRUBBING
ACRE
11020,00
0,3
0
0.00
0.3
306.00
0
5
2101.52410004CLEARING
TREE
204.00
70
0
0,00
74
15,096.00
0
101,524/0005GRUBBING
TREE
102.00
70
0
0.00
74
71548,00
0
7
104,502/0121
REMOVE MARKER
EACH
30.00
8
8
240.00
8
240.00
0
8
2104.50310020SAWING
BITUMINOUSL
F
2,70
500
0
0,00
840
2,268.00
0
PAVEMENT
9
104,503/0032
REMOVE CONCRETE
L F
2,13
450
0
0600
500
11065600
5
CURB
10
104.503/0122SALVAGE
FENCE
L F
5,25
200
0
0,00
0
0.0
0
11
104.504/0012
REMOVE
S Y
1.20
16200
732
878,40
17492
20,990.40
0
BITUMINOUS
PAVEMENT
12
2104.601/0151
SALVAGE
LS
420.00
1
0
0,00
1
420.00
0
MISCELLANEOUS
STRUCTURES
City of Hugo Page 3 of 7
WS 14669 Fitzgerald Avenue North
Hugo, MN 55038
13
2104,602/0372SALVAGE
SIGN
EACH
51250,00
1
0
0,00
1
51250.00
0
SPECIAL
14
2105.504/0003GEOTEXTILE
FABRIC
Sy
1,22
51 OC
1175
11433,50
5100
6,222.00
5
TYPE 5
15
105,601/0001
DEWATERING
LS
8,000.00
1
0,00
1
48,000.00
5
16
2106,50510003EXCAVATION
- MUCK
C y
8,04
8000
3628
291169,12
5109
41,076,36
0
17
2106,507/0001
EXCAVATION -
C Y
8,98
16840
0
0,00
16840
151,223.20
0
COMMON
18
2106,507/0004
EXCAVATION -
C Y
7,73
13592
0
0,00
13592
105,066,16
0
SUBGRADE
19
106,507/0008SELECT
GRANULAR
Cy
22,97
1690
0*00
16903
388,261.91
0
EMBANKMENT (CV)
0
106.507/0008SELECT
GRANULAR
Cy
20,25
8000
362
73A67tOC
5109
103,457,25
0
EMBANKMENT (CV)
1
106,507/0013COMMON
CY
24,90
500
437
10,881,30
437
10,881,30
0
EMBANKMENT (CV)
2
112,519/0001
SUBGRADE
RDST
0,01
57
0
0,00
57
0,5
0
PREPARATION
3
2123,610/0041
STREET SWEEPER
HOUR
50.00
60
12
600,00
14
700.00
0
(WITH PICKUP
BROOM
4
2130,523/0001
WATER
MGAL
56,25
40
0
0,00
19
11068,75
0
5
2211,507/0017
AGGREGATE BASE
Cy
26.79
6072
0
0,00
6072
162,668.88
0
(CV) CLASS 5
6
2232,504/0006MILL
BITUMINOUS
Sy
2.98
2300
316
941,68
2165
6,451.70
0
SURFACE (2,011)
7
2301 .504/0007
CONCRETE
S Y
76,04
300
0
0,00
300
221812.00
0
PAVEMENT 7.0"
8
2331.603/0007JOINT
ADHESIVE
L F
0,57
11700
0
0,00
9100
51187,00
0
9
357.506/0001
BITUMINOUS
GAL
3.21
1100
50
160,50
640
21054,40
0
MATERIAL FOR TACK
COAT
30
2360,504/0107
TYPE SP 9.5 WEAR
Sy
29.42
110
66
11941,72
121
3,559.82
83
CRS MIX (21B) 3,0"
HICK
31
360,509/2220TYPE
SP 12.5
TON
53,14
4800
481
25,560.34
3656
194,279,84
0
WEARING COURSE
MIX 2;B
32
2502.601/0300IRRIGATION
SYSTEM
LS
420,00
1
0
0,00
1
420,00
0
PROVISION
33
2504,602/0003
ADJUST GATE VALVE
EACH
280,00
3
0
0.001
3
840,00
2
& BOX
34
2505.601/M86
UTILITY
LS
41200,00
1
0,00
1
47200,00
17
COORDINATION
35
2506,502/0602
ADJUST FRAME &
EACH
420,00
1
a
0*00
1
420.00
0
RING CASTING
36
521,518/0004
"CONCRETE WALK
SF
4,72
1700
38
179*36
1738
8,203.36
0
37
521,518/00066"
CONCRETE WALK
SF
12,38
70C
532,5
6,592.35
1232.5
15,258,35
0
38
521,518/00133"
BITUMINOUS WALKr
F
1,52
5050
0.0
35300
53,656,00
0
1
City of Hugo Page 4 of 7
WS 14669 Fitzgerald Avenue North
Hugo, MN 55038
39
531,503/001
CONCRETE CURB &
L F
24.86
230
0
0.00
230
5,717.80
GUTTER DESIGN
R418
0
2531,5031002
CONCRETE CURB &
L F
24.86
200
447
11,112,42
647
163084,42
GUTTER DESIGN
D312
1
2531,503/0208CONCRETE
CURB &
L F
14.61
10800
2038
29,775,18
10338
1511038,18
0
GUTTER DESIGN
B418
2
531,503/0231
CONCRETE CURB &
L F
24.86
440
0
0,00
440
10,938,40
5
GUTTER DESIGN
B618
3
531.601
ADA COMPLIANCE
L S
600.00
1
0
0.00
1
600.00
SUPERVISOR
4
531.604/0011
CONCRETE
S Y
92.83
10
0
0,00
10
928.30
0
DRAINAGE FLUME
5
2531,618/0001
TRUNCATED DOMES
S F
60.00
200
124
79440,00
264
151840.00
0
6
2540,602/0015MAIL
BOX SUPPORT
EACH
150.00
1
0
0,00
1
150.00
0
7
2540.602/MSS
TEMPORARY MAIL
EACH
30.00
1
0
0,00
1
30.00
01
BOX
8
2540,603/0033LANDSCAPE
EDGER
L F
12.00
200
0
0,00
48
576.00
0
9
2545,50310105
2" NON-METALLIC
L F
6,00
300
0,00
0
0.0
3
CONDUIT
50
2545,503/0110
" NON-METALLIC
L F
9,60
90
54
518,40
110
1,056.00
3
CONDUIT
51
2557.602/M79
REPAIR DOG FENCE
EACH
300.00
1
0
0,00
0
0.0
06
52
2557.603/1105INSTALL
FENCE
L F
10.89
200
a
0400
0
0.0
0
53
563.601/0001
TRAFFIC CONTROL
LS
18,590,00
1
0
0,00
1
18,590,00
0
54
563,602/0004
TYPE III BARRICADES
EACH
357.00
2
2
714,00
2
714.00
3
55
564,518/0013SIGN
PANELS TYPE C
S F
54.06
236
68.2
'3,689.60
186.25
10,068,68
0
56
564,518/0014SIGN
PANELS TYPED
S F
66.95
8
28,5
11908,08
28.5
11908,08
0
57
564.602/0182INSTALL
SIGN TYPE
EACH
41290,00
1
0
0,00
1
41290,00
0
SPECIAL
58
2565,602/5171
RIGID PVC LOOP
EACH
21400400
8
0
0100
1
2,400.00
7
DETECTOR 6'X6'
9
2571,524/0506
CONIFEROUS TREE
TREE
420.00
10
0
0.00
6
21520,00
0
6'HT B&B
0
2571,524/0508
CONIFEROUS TREE
TREE
750.00
10
0
0,00
6
41500.00
0
8' HT B&B
1
2571.524/1225
DECIDUOUS TREE
TREE
660.00
5
0
0,00
0
0.0
0
.5" CAL B&B
2
2571,524/2004
TRANSPLANT TREE
TREE
277.20
10
0
0,00
0
0.0
(SPADE SIZE 4211)
3
571,527/0210PERENNIAL
1 GAL
PLT
38.40
30
0
0,00
26
998A0
0
CONT
4
572,510/0001
PRUNE TREES
HOUR
204.00
1
0
0,00
0
0.0
0
City of Hugo Page 5 of 7
WS 14669 Fitzgerald Avenue North
Hugo, MN 55038
5
2573,501/0002STABILIZED
LS
594.00
1
1
594.0
1
594.00
5
CONSTRUCTION EXIT
6
2573,502/0011
STORM DRAIN INLET
EACH
120.00
70
2
240400
42
5,040.06
0
PROTECTION
7
2573,503/0002SILT
FENCE; TYPE
L F
2.28
5000
0
0,00
4646
101592,88
3
MS
8
573,503/0006SEDIMENT
CONTROL
L F
2o28
6000
3370
71683,60
6150
14,022,00
1
LOG TYPE WOOD
FIBER
9
574,507/001000MMON
TOPSOIL
Cy
24.42
500
135,58
31310,86
335.58
8,194.86
0
BORROW
0
574,508/0001
FERTILIZER TYPE 3
LB
0.51
1390
150
76,50
700
357.00
3
1
574,508/0001
FERTILIZER TYPE 4
LB
0.61
110
50
30,50
50
30.50
2
575,504/0007EROSION
CONTROL
Sy
1,48
8100
1375
21035,00
1375
21035,00
3
BLANKETS
CATEGORY3N
3
575,504/0011
RAPID
S Y
0*20
29700
0
0,00
0
0.0
0
STABILIZATION
METHOD 4
4
575,508/2513SEED
MIXTURE 25—
LB
2,24
1200
250
560m00
650
11456,00
1
131
5
575,508/3326SEED
MIXTURE 33—
LB
23.46
30
12
281.52
12
281.52
1
261
6
575.508/3426SEED
MIXTURE 34—
LB
32.64
30
10
326A0
10
326.40
1
261
7
575,508/3522SEED
MIXTURE 35—
LB
20.40
40
24
489,60
24
489.66
1
221
8
575,508/4000HYDRAULIC
MULCH
LB
0.68
13000
4800
31264,00
7500
51100,00
1
MATRIX
9
2575,52310002RAPID
MGAL
163.20
10
20
32264,00
20
31264,00
0
STABILIZATION
METHOD 3
80
575.605/0055SEEDING
ACRE
459.00
7
1.9
872,10
3
11377,00
0
81
582,503/1040
" DBLE SOLID LINE
L F
0.31
6440
0
0,00
0
0.0
PAINT
82
2582,503/3010
" SOLID LINE MULTI
L F
0,36
610
648
233,28
648
233.28
COMP
3
2582,503/3011
12" SOLID LINE MULTI
L F
4,90
110
88
431,20
88
431.20
2
COMP
4
582,503/301224"
SOLID LINE MULTI
L F
7.34
480
46
31413,10
465
31413,10
COMP
85
2582,503/30308"
DOTTED LINE
L F
3.67
120
70
256,90
70
256.90
8
MULTI COMP
86
582,503/3040
" DBLE SOLID LINE
L F
0.71
6440
3786
21688,06
3786
21688,06
MULTI COMP
87
582.518/0200PAVT
MSSG MULTI
SF
7.14
90
90
642,60
90
642.60
0
COMP
8
582,518/0600
CROSSWALK MULTI
SF
6,63
13C
198
11312,74
198
11312,74
0
COMP
9
2104.502/0197SALVAGE
CATCH
EACH
11035,00
1
0
0,00
1
1,035,00
0
BASIN
0
104,502/0262SALVAGE
EACH
1,035.00
1
0.00
1
11035,00
0
STRUCTURE
City of Hugo Page 6 of 7
WS 14669 Fitzgerald Avenue North
Hugo, MN 55038
91
104.503/0028REMOVE
SEWER
L F
9.41
220
50
470,50
112
1,053.92
5
PIPE (STORM)
92
104.503/0144SALVAGE
PIPE
L F
18.82
110
0
0,00
48
903.36
0
SEWER
3
105.504/0003GEOTEXTILE
FABRIC
S Y
21.56
48
0000
48
13034.88
TYPE 4
4
5019502/0501
12" RC PIPE APRON
EACH
11154,03
2
0
0,00
2
2,308.06
5
501,502/0501
15" RC PIPE APRON
EACH
1,330.71
7
0
0,00
7
91314,97
5
6
501,502/0501
18" RC PIPE APRON
EACH
1,047.42
6
0
0,00
6
61284,52
8
97
502,503/0604
" PVC PIPE DRAIN
L F
15.94
70
0
0,00
90
11434,60
0
98
2502,503/0906
" PERF PVC PIPE
L F
19.26
2000
0
0,00
2000
38,520.00
0
DRAIN
99
502,602/0040
" PVC PIPE DRAIN
EACH
126.50
20
0
0,00
0
0.0
CLEANOUT
100
503,503/1316
16" PVC PIPE SEWER
L F
45.57
8C
0
0,00
80
3,645.60
0
101
503,503/191212"
RC PIPE SEWER
L F
47.97
34
0
0,00
34
11630,98
5
DES 3006 CL V
102
503,5031191515"
RC PIPE SEWER
L F
46.76
3203
0
0000
3203
149,772,28
5
DES 3006 CL V
103
503,503/191818"
RC PIPE SEWER
L F
53.74
824
0
0,00
824
445281,76
5
DES 3006 CL V
104
503,503/2003INSTALL
PIPE SEWER
L F
28.23
lie
0
0,00
48
11355,04
0
105
503,602/0025CONSTRUCT
EACH
517.50
2
0
0,00
1
517.50
0
BULKHEAD
503,602/0032
CONNECT TO
EACH
828.00
1
0.0
1
828.00
0
EXISTING STORM
SEWER
Eln82506,502/003000NST
503,602/0034CONNECT
TO
EACH
943.00
1
0.0
1
943.00
0
EXISTING MANHOLES
DRAINAGE
EACH
4,853.00
1
0
0,00
1
4,853.00
STRUCTURE DESIGN
SPEC 2
109
506,502/0600CASTING
ASSEMBLY
EACH
488.75
37
0
0,00
37
18,083,75
0
110
506.503/0242CONST
DRAINAGE
L F
526.17
177
0
0,00
177
93,132.09
0
STRUCTURE DES 48-
020
111
506,602/0606INSTALL
CATCH
EACH
2,185.00
1
0
0,00
0
0.0
0
BASIN
112
2506,602/0618INSTALL
STRUCTURE
EACH
3,795.00
1
0
0,00
0
0.0
0
113
506.602/1256CONST
DRAINAGE
EACH
2,311,50
2C
0
0,00
20
46,230,00
8
STRUCTURE DESIGN
SPEC 2'X3'
114
506.602/M78
CHIMNEY SEALS
EACH
349.42
26
0,00
26
91084,92
57
115
511.507/0001
RANDOM RIPRAP
Cy
90.11
128
a
0,00
118.2
10,651,00
CLASS III
Base Bid Totals:
$2653659.41
$253703685.38
wsb
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Page 7 of 7
Project CategoryCaLegory Totals
Project
Category
Amount This Request
Amount To Date
R-010892-000
SCHEDULE A. - SURFACE
IMPROVEMENTS
265,188,91
1,922,752.15
R-010892-000
SCHEDULE B. - STORM
SEWERIMPROVEMENTS
470,50
4471933*23
Contract Change Item Status
CC
CC#
Line
Item
Description
Units
Unit
Price
Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount To
Date
Contract Change Totals:
$
$
Contract Total $2,370,685.38
Contract Chan a Totals
Number
Description
Amount This
Re uest
Amount To Date
wsb
January 7, 2020
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Construction Pay Voucher No. 7
Water Tower No. 4
City of Hugo, MN
WSB Project No. 03288-190
Dear Mayor and Council Members:
o Please find enclosed Construction Pay Voucher No. 7 for the above referenced project in the
amount of $76,600.59. The quantities completed to date have been reviewed and agreed upon by
Z the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
00 Voucher No. 7 for CB&I, LLC.
to
The amount indicated above reflects work certified through December 19, 2019, with a 5%
retainage applied. Please include one executed copy with the payment to CB&I, LLC and return
Co one executed copy to our office for our file. If you have any questions or comments regarding this
oo voucher, please contact me at (651) 286-8463. Thank you.
N
Sincerely,
WSB
z
F"r��
Mark Erichson, PE
Sr. Project Manager
Q
z
Enclosures
a
cc: Scott Anderson, City of Hugo
0
kko
W
w
w
to
0)
W
oo
K:\03288-190\Admin\Construction Admin\Pay Vouchers\03288-19 LTR PV7 to City 010720.docx
CITY OF HUGO
14669 Fitzgerald Avenue North
5038
Wsb Hugo, - Water
Project 03288-190 -Water Tower No. 4
Pay Voucher No. 7
Contractor: CB&I, LLC City Project No. NA
PO Box 84627 For Period: 9/30/19-12/19/19
Dallas. TX 75284-6217
Contract Amounts
Original Contract
$ 3,510,500.00
Contract Changes
$ -
Revised Contract
$ 3,510,500 00
Work Certified to Date
Base Bid Items
$ 1,720,053.45
Backsheet
0
Change Order
0
Supplemental Agreement
0
Work Order
0
Material on Hand
0
Total
$ 1,720,053.45
Work Certified
This PayVoucher
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid This Total Amount
Pay Voucher Paid to Date
$ 80,632.20
$ 1,720,053.45
$ 86,002.67
$ 1,557,450.19
$ 76,600.59 $ 1,634,050.78
Percent retained
5%
Amount Paid This Pay
Voucher
$ 76.600.59
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above
mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By: WSB Approved By: CB&I, LLC:
Project Engineer Contractor
January 7, 2020 1-3" Z020
Date
Approved By: City of Hugo
City of Hugo
Date
Date
K:103299-1901AdminlConatniction AdminlPay Voucheial
Page 1 of 1 03299-190 PV7122019VO 7 Cover
PROJECT PAYMENT STATUS
OWNER: CITY OF HUGO
CONTRACTOR: CB&I, LLC
CHANGE ORDERS
No. Date Description
PAYMENT SUMMARY
Project 03288-190 - Water Tower No. 4
Amount
Total Change Orders $0.00
Current Total
No. From To Pavment Retainaae
Total Amount
Earned
1
12/18/19
02/15/19
$108,025.09
$5,685.53
$113,710.62
2
02/16/19
04/30/19
$129,630.12
$12,508.17
$250,163.36
3
05/01/19
06/01/19
$239,544.04
$25,115.75
$502,315.00
4
06/01/19
07/01/19
$450,618.96
$48,832.54
$976,650.76
5
07/02/19
08/23/19
$402,779.28
$70,031.45
$1,400,628.94
6
08/24/19
09/30/19
$226,852.70
$81.971.06
$1,639,421.25
7
09/30/19
12/19/19
$76,600.59
$86,002.67
$1,720,053.45
Material on Hand
Total Payment to Date
$ 1,634,050.78
Original Contract
$3,510,500.00
Total Retains a to Date
$86,002.67
Change Orders
$0.00
Total Amount Earned to Date
$1,720,053.45
Revised Contract Amount
$3,510,500.00
K.107288.19MdminlConafruc0on AdminVey Voucheral
Page 1 of 1 03288-190 PV7 122019VO 7 Summery
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CB&I LLC - Steel Plate Structures
757 N. Eldridge Parkway
Hnrrafnn TY 77n70
MAIL TO:
,.SOLD TO:
WSB Engineering
City of Hugo, MN
178 East 9th St. Suite 200
14669 Fitgerald Ave
St. Paul, MN 55101
Hugo, MN 55038
.Attn: Greg Johnson
Scott Anderson
Ph 612-209-0140
551-762-6326
Email: gjohnson@wsbeng
Sanderson ci hu o.mn.us
Job Location:
Hu o, MN
WSB #
03288-190
CBI #
235318
INVOICE
INVOICE NO
235318-07
APPLICATION NO
7
INVOICE DATE
01/03/20
DUE DATE
02/02/20
TERMS
Net 30
A/P VENDOR NO.0
Work From Date: 10/01/19
Work Thru Date: 12/19/19
CBI Contract No 374235318
CBI Customer No. 9334058
Project Manager Lance Jansen
DESCRIPTION
Original Contract Price
$3,510,500.00
1500 MG CET/ 81' x 45'HR'TWR (146.333' TCL - HOISTED)
Change Order
$0.00
Total Contract Price
$3,510,500.00
TOTAL UNITS
UNITS OF
TOTAL
OR %
Schedule of Values
MEASURE
_ UNITS
TOTAL PRICE
COMPLETE
AMOUNT DUE
1 INSURANCE AND BONDS
LS
1
$79,500 00
100%
$79,500 00
2 ENGINEERING & APPROVAL
LS
$346,500.00
95 0%
$329,173.45
3 TANK MATERIAL
LS
$502,300 00
75%
$376,725 00
4 TANK FABRICATION & SHIP
LS
$517,275 00
20%
$103,455.00
5 SITE PREPARATION / MOBILIZATION OF EQUIPME
LS
i
$20,000 00
100%
$20,000 00
6 CIP 12" CONCRETE PILING DELIVERED
LF
5850
$234,000 00
234000
$93.600 00
6 CIP 12" CONCRETE PILING DRIVEN
LF
5850
$14,625 00
234000
$5,850 00
6 CIP 120' DEEP=12" CONCRETE TEST PILE
EACH
$13,000.00
1 00
$13,000.00
7 DRILLED PIER INSPECTION
LS
1
$20,000.00
100%
$20.000.00
8 FOUNDATION CONSTRUCTION
LS
1
$468,600.00
100%
$468,600.00
9 SHAFT ERECTION
LS
1
$420,300.00
50%
$210.150 00
10 TANK ERECTION
LS
1
$209,600 00
0%
$0.00
11 TANK PAINT - GROUND
LS
1
$325,000 00
0%
$0.00
12 TANK HOIST / ROOF
LS
1
$95,000.00
0%
$0.00
13 TANK PAINT - AIR
LS
1
$97,300 00
0%
$0.00
14 STERILIZE AND TEST
LS
1
$1,000.00
0%
$0.00
15 ELECTRICAL
LS
1
$125,200.00
0%
$0 00
16 FINAL SITE WORK
LS
1
$21,300 00
0%
$0.00
$0 00
$3,510.500 00
49%
$1,720,053.45
REMITTANCE / PAYMENT INFORMATION:
Regular Mail:
CB&I LLC (SPS Division)
PO Box 846217
Dallas, TX 75284-6217
Overnight Mail:
Bank of America Lockbox Services
CB&I LLC (SPS Division) - Lockbox 846217
1950 N. Stemmons Frwy, Suite 5010
Dallas, TX 75207
Progress Completed to Date $1,720,053.45
Less: Retention 5% $86,002 67
Total Amount Billed to Date $1,634,050 78
Less: Amount Previously Invoiced $1,557,450 19
Current Amount Due $76,600.59
Bank of America EFT Instructions:
Account Name: CB&I LLC (SPS Division)
Account Number: 3756272668
ABA #: 111000012 (ACH Only)
ABA #: 026009593 (Wire Only)
Questions Regarding Invoices Contact: USAinvoicinq@mcdermott.com
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ACB&I LLC (SPS Division)
757 N. Eldridge Parkway Houston, TX 77079
PARTIAL WAIVER OF LIEN
To: City of Hugo, MN
14669 Fitgerald Ave
Hugo, MN 55038
CB&I Inc. Contract Number: 374235318
We, having been engaged by you to perform work in the construction of
1500 MG CET/ 81' x 45'HR'TWR (146.333' TCL - HOISTED)
at job location site. Hugo, MN
in accordance with the Agreement Signed/Effective Date of 12/19/18
certify that we have fully paid for all work, labor, material, supplies and equipment
furnished to date by us, or by our subcontractors, or material men then due and
owing. In consideration of payments to us of: $76,600.59
for the following invoice(s),
Invoice Number Invoice Amount Work Thru Date
235318-07 $76,600.59 12/19/19
we hereby release to the extent of payment for said invoice(s) any and all lien, or claim
of lien or right of claim of lien, on account of labor and/or material furnished in the
performance of our work. This partial waiver of lien is limited to the work included in
said invoice(s), and this waiver does not extend to any labor and/or material
furnished by us on prior or subsequent invoice(s).
Executed this 3rd day of January, 2020.
AIR Administrator
CB&1 LLC (SPS Division)
Subscribed and sworn to before me this 3rd day of January, 2020.
�J ❑S�v AGOG Stephanie Chavez
z{ My Commission Expires
otary fJt]tic v `� DJNo.1 11332351
RESOLUTION 2020-
A RESOLUTION APPOINTING ELECTION JUDGES FOR
PRIMARY NOMINATING PRIMARY, STATE PRIMARY, AND GENERAL ELECTIONS IN
THE YEAR 2020
BE IT RESOLVED by the City Council of the City of Hugo, State of Minnesota, the
following Election Judges are appointed to serve in the Primary Election and General Election in
2020:
Judy Berger
Eve Kreiner
Crystal Berntson
Geneva Kubal
Kathy Brevig
Wanda LeBlanc -Fricke
Jean Carr
Jean Longendyke
Alice Christiansen
William MacDonald
Mary Ann Creager
Sally Miesen
Karla Dross
Sharon Mooney
Michi Eichinger
Barbara Schaaf
Barbara Erickson
Cindra Schmidt
Karen Fairchild
Cynthia Schoonover
Laura Farrell
Deborah Seelig
JoAnn Gagner
Marlys Sime
Jodi Guareschi
Yvonne Sparrow
Alan Hagstrom
Mary Torno
Kenneth Harris
Wendy Walz
Ross Hoernemann
Diane Weber
Gwen Holets
Cheryll White
Cindy Jorgenson
Linda Woo
Bronwen Kleissler
Janet Zahler
BE IT FURTHER RESOLVED, that in case an appointed judge is unable to serve, the
City Clerk is authorized to find a substitute judge for the judge who cannot serve and/or add
additional judges as needed.
Whereupon said resolution was declared passed and adopted this 3rd day of February, 2020.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
AMERICAN LEGION POST 620 ,ssso' 12756
GAMBLING
5383 140TH ST NORTH
HLIGO MN:55038 ."_
i
DATE ZZ�jyZG
PAY,,TO THE Trvy
ORQ7OF I !
fJ 1b, .
O LARS
ti Premier Bank
- 2869 WHITEEWOOD, AIRMN AVENUE
wooD, MN 5510
MS I) T77-MO
IV-
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MEMO 14ro Ftre p /'h� �'f ✓,;
VO12?-56Ili 1:0960.0 50934 00 17. 1 548911'
3
City of Hugo.
14669 Fitzgerald Ave. N.
Hugo, Minnesota 55038
RECEIPT
Name H vg o Arner:can 1,eq ;on * 62 0
Date 0 1/ 2 3 l 2. o Cash Check
Amount: 500. 00
For: ; ra +; 00
IF
By
CODE AMOUNT
GRAPHIC RESOURCES - WOODBURY, MN 55125 31372218 MAC-4
31000
w
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Mike Loeffler, Public Works Lead Worker
SUBJECT: Replacement of Asphalt Roller/Compactor
DATE: For the City Council Meeting of February 3, 2020
BACKGROUND
In 2006, the City purchased a 1.6 ton capacity Wacker asphalt roller/compactor to
assist in the filling of potholes and road patching. This piece of equipment will roll,
compact and put the finished surface on asphalt patches. This piece of equipment has
been in service for 14 seasons and is nearing the end of its useful life. Staff is looking
to replace the roller and is recommending a Caterpillar CB22B, 3 ton roller/compactor.
The equipment listed on the quote from Ziegler Cat has been reviewed with Finance
Director, Ron Otkin. Public Works staff has worked with the Finance Department and
money is included in the 2020 budget to cover this purchase.
Public Works staff is seeking Council authorization for the replacement of the existing
2006 roller. If approved by the City Council, this piece of equipment would be
purchased using the Sourcewell Cooperative Contract #032119-CAT, which is the
equivalent to the Mn/DOT Cooperative Purchasing Venture (CPV) assuring that the City
of Hugo will receive the best price available while providing us with the necessary
options to choose from.
DESIRED ACTION
Staff recommends the City Council authorize the purchase of an asphalt
roller/compactor as outlined in the quote from Ziegler Cat dated January 15, 2020.
Ziegler Inc.
ZIEGLER
170994-01
January 15, 2020
CITY OF HUGO PUBLIC WORKS
6900 137TH ST. N.
HUGO, Minnesota 55038
ATTN: MIKE LOEFFLER
Dear Mike,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
New Caterpillar Model: CB22B Utility Compactor
Pricing per Sourcewell Cooperative Contract #032119-CAT
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, afterwhich time we
reserve the right to re -quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Tom Rossez
Territory Manager
Page 1 of 2
Ziegler Inc.
New Caterpillar Model: CB22B Utility Compactor
STANDARD EQUIPMENT
POWERTRAIN - Hydrostatic transmission - Service and parking brakes
ELECTRICAL - Engine start switch with auto preheat - Backup alarm and warning horn - 65-ampere alternator -12-volt electric
starting - Maintenance free 70 AH battery, 880 amp - Light roading and working
OPERATOR ENVIRONMENT - Gauges: LCD display with fuel level, - hour meter and engine coolant - temperature - Operator
warning system indicators: - Parking brake engaged - Hydraulic oil temperature high - Engine coolant temperature high - Electrical
system voltage low - Engine oil pressure low - Vibration activated - Engine preheat - Lockable, vandalism guard for instrument - panel.
- Travel control, single lever - Seat with : - Fore and aft adjustment - Draining capability - Retractable seat belt 50.8mm/2inch - Central
and Side handrail for easy and - safe access to the machine - Steering wheel spinner - 12-volt power points
DRUMS - Two smooth drums: 1000mm/39.4 inch -wide x 720mm/28.3 inch diameter - Selection of front drum, rear drum or - both
drum vibration - Pressurized drum watering system with : - Continuous or intermittent modes - Water tank with low level sensor - 2 x
retractable, spring -loaded, self - adjusting scrapers per drum -
OTHER STANDARD EQUIPMENT - Locking engine enclosure - Sight gauge for hyd. tank level - Air restriction indicator - Fuel tank -
4 transport tie -down and 4 lift points - 6 Quick connect hyd. pressure test ports - + 1 SOS port - Caterpillar O-ring face -seals couplings
- Product link ready -
MACHINE SPECIFICATIONS
DESCRIPTION
CB22B UTILITY COMPACTOR
ENGINE T4F
CONTROL, TRACTION
LIGHTING PACKAGE, STANDARD
SEAT, WITH SAFETY SWITCH
BELT, SEAT, 2" SUSPENSION
SUPPORT, SLIDING FOR SEAT
ROPS, FOLDABLE
PRODUCT LINK, CELLULAR PL641
PRODUCT LINK INSTALLATION
HYDRAULIC OIL, STANDARD
SWITCH, BATTERY DISCONNECT
SYSTEM, ANTIFREEZE PREPARATION
CB22B Total 2020 Caterpillar List Price:
Less: Sourcewell Contract Discount (190/6):
Add: Dealer Freight & PDI:
SELL PRICE
NET BALANCE DUE
BALANCE
WARRANTY
Standard Warranty: 1 Year Unlimited Premier
F.O.BITERMS: HUGO PUBLIC WORKS
$50,939.00
- 9,878.00
+ 2,000.00
$43,061.00
$43,061.00
$43,061.00
Page 2 of 2
w
Cato
:V? CB22B, WAR, CB24B XT
CB32B, CC24B
UTILITY COMPACTORS
FEATURES:
ie Simple Operation
— Easy access due to logically placed handles and lower platform height
— Sliding seat and spacious platform provide comfort and control
— Dual propel lever option enhances control from either side
— Intuitive, multi -function control panel with vandal protection enables
good performance
— Easy viewing LCD display and vibrant LED lights on the control panel
simplify operation for both day and night operation
— Easy folding BOPS and canopy, can be lowered withouttools
® Efficient Compaction Performance
— Excellent drum -edge visibility due to longitudinal engine mount and
narrow frame design; improves control for better coverage and
compaction results
— Increased drum diameter for smoother compaction performance
— High amplitude and three frequency selections deliver excellent
compaction results and lower sound levels
— 50 mm (2") drum offset capability enhances control near curbs and
other obstacles while offering more coverage
— Ballast options increase flexibility and compaction performance
— Extended 3 year/3,000 hour vibratory drum maintenance interval
minimizes lifetime operating costs
— CC24B is equipped with pneumatic tires that provide a kneading action
for a tight mat finish
060
n Best -in -Class Water Spray System
— 235 L (62 gal) water tank can last up to 10 hours without refilling
—Variable spray modes optimize water usage
—Triple filtration delivers reliable performance and simplifies service
— Self-adjusting, spring -loaded scrapers keep the drum clean,
distribute water, and lower water consumption
—Anti-freeze option provides protection in cool weather
— Single drain port simplifies service requirements
Optimized Power
— Powerful Cat® C1.5 engine
— Eco-mode and electronic engine control reduce fuel consumption
—Traction control option, pin -on design offers quick installation
— Fast travel speed of 12 kph (7.5 mph) for good mobility
* Note: CC24B maximum travel speed is 10.5 kph (6.5 mph)
Designed for Rental
— Easy operation with intuitive controls
— Extensive legroom to suit a variety of operators
— Durable components maximize uptime and lower lifetime operating
costs
— Fuel efficient engine
— Low sound levels for nighttime operation
— Product LinkTm ready for simple remote monitoring
1 Intuitive Console with LCD Display
2 Narrow Frame Design Enhances Visibility
3 Eco-mode
4 Roomy Operating Environment
;ver(Option)
m (Option)
im Offset
r Spray System
3 and Canopy (Options)
6
CAT'
CB22B, CB24B, CB24B XT, CB32B, CC24B Utility Compactors
Specifications
CB22B CB24B CB24B XT CB32B CB32B CC24B
w/Ballast
Cat C1.5 Engine - kW (hp)
27.0 (36.2)*
/ 24.4 (32.7)**
Operating Weight - kg (lb)
2553 (5,629)
2723 (6,003)
3123 (6,885)
2808 (6,190)
3208 (7,071)
2441 (5,380)
Max. Operating Weight- kg (lb)
2731 (6,020)
2901 (6,395)
3301 (7,276)
2985 (6,581)
3385 (7,462)
2618 (5,772)
Static Linear Load - kg/cm (pli)
12.8 (72)
11.3 (63)
13.0 (73)
10.8 (61)
12.3 (69)
10.2 (57)
Amplitude - mm (in)
0.53
(0.021)
Frequency - Hz (vpm)
63/52/42 (3,780/3,120/2,520)
Centrifugal Force - kN (IbF) High
28.8 (6,475)
34.7 (7,801)
34.7 (7,801)
37.1 (8,340)
37.1 (8,340)
34.7 (7,801)
Med
19.6 (4,406)
23.7 (5,328)
23.7 (5,328)
25.3 (5,688)
25.3 (5,688)
_
23.7 (5,328)
Low
12.8 (2,878)
15.4 (3,462)
15.4 (3,462)
16.5 (3,709)
16.5 (3,709)
15.4 (3,462)
* Turbo -charged, meets U.S. EPA Tier 4 Final emissions
**Meets emissions equivalent to U.S. EPA Tier 4Interim and EU Stage IIIA standards; Note: E.U. Stage I I I B emissions standards do not apply to this power ratings class
A
Dimensions
OPTIONAL EQUIPMENT
■ Antifreeze system, (water spray)
■ Ballast
■ Battery disconnect switch
■ Bio-hydraulic oil
■ Canopy, fixed
■ Canopy, folding
■ Dual propel levers
■ Non -suspension seat
■ Product Link
a BOPS, fixed
■ ROPS, foldable
■ Suspension seat w/safety switch
■ Sliding seat
si Traction control (not available on CC24B)
CB22B CB24B CB24B XT CB32B CC24B
1 Overalllength- mm(in)
2575(101)
2575(101)
2575(101)
2575(101)
2575(101)
2 Overall width - mm (in)
1112 (44)
1312 (52)
1312 (52)
1412 (56)
1312 (52)
3 Drum width - mm (in)
1000 (39")
1200 (47)
1200 (47)
1300 (51)
1200 (47)
Drum offset- mm (in)
50 (2)
50 (2)
50 (2)
50 (2)
50 (2)
Drum shell thickness - mm (in)
14(0.6)
14(0.6)
14(0.6)
14(0.6)
14(0.6)
Drum diameter - mm (in)
720 (28)
720 (28)
720 (28)
720 (28)
720 (28)
4 Height at BOPS/FOPS wo/canopy- mm (in)
2595 (102)
2595 (102)
2595 (102)
2595 (102)
2595 (102)
Height at BOPS/FOPS w/canopy- mm (in)
2700 (106)
2700 (106)
2700 (106)
2700 (106)
2700 (106)
5 Transport height (w/foldable BOPS) - mm (in)
1800 mm (71)
1800 mm (71)
1800 mm (71)
1800 mm (71)
1800 mm (71)
6 Wheelbase - mm (in)
1800 mm (71)
1800 mm (71)
1800 mm (71)
1800 mm (71)
1800 mm (71)
7 Curb clearance - mm (in)
620 mm (24)
620 mm (24)
620 mm (24)
620 mm (24)
620 mm (24)
8 Ground clearance - mm (in)
285 mm (11)
285 mm (11)
285 mm 01)
285 mm (11)
285 mm (11)
For more complete information an Cat products, dealer services, and industry solutions, visit us on the web at www.cat.com
Materials and specifications are sublectto change without notice. Featured machines in photos may include additional
equipment.
02013 Caterpillar Inc.
All Rights Reserved.
CAT, CATERPILLAR, ACERT, BUILT FOR IT, SAFETY.CAT.COM, their respective logos, "Caterpillar Yellow" and the "Power
Edge" trade dress, as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used
without permission.
QEH01699-01(10-2013)
QRT
Product 10: C8248
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Mike Loeffler, Public Works Lead Worker
SUBJECT: Replacement of Asphalt Pan Tilt Trailer
DATE: For the City Council Meeting of February 3, 2020
BACKGROUND
In 2006, the City purchased a single axel Felling pan tilt trailer from Lano Equipment
Inc. to assist in the filling of potholes and road patching. This trailer is used to haul the
asphalt roller and any additional tools to aid in asphalt patching. This trailer has been in
service for 14 seasons and is nearing the end of its useful life. Staff is looking to replace
the trailer and is recommending a Felling FT121T pan tilt trailer.
The trailer listed on the quote from Lano Equipment Inc. has been reviewed with
Finance Director, Ron Otkin. Public Works staff has worked with the Finance
Department and money is included in the 2020 budget to cover this purchase.
Public Works staff is seeking Council authorization for the replacement of the existing
2006 pan tilt trailer. If approved by the City Council, this trailer would be purchased
using the Mn/DOT Cooperative Purchasing Venture (CPV) State contract #T-603
156368 assuring that the City of Hugo will receive the best price available while
providing us with the necessary options to choose from.
DESIRED ACTION
Staff recommends the City Council authorize the purchase of the pan tilt trailer as
outlined in the quote from Lano Equipment Inc. dated January 21, 2020.
�ar�o
tlli
3021 W 133rd St • Shakopee, MN 55379.952-445-6310
6140 Hwy 10 NW • Anoka MN 55303 a 763-323-1720
23680 Hwy 55 • Loretto, MN 55357. 763-479-8200
www.lanoequip.com • www.lanoeq.com • www.lanogardengear.com
Bill To:
CITY OF HUGO
14669 FITZGERALD AVE N
HUGO, MN 55038
SPECIFICATIONS PER FELLING QUOTE 120652
MN STATE CONTRACT T-603 156368
QUOTE - DO NOT PAY
Quote:02-131135 PO:
Date: 1/21/2020 Custld: CITYHUGO
Cust Email: awobse@ci.hugo.mn.us
Phone: (651) 762-6300
Salesperson: Scott.F
User: Scott.F
Ship To:
CITY OF HUGO
Item
Type
Description
City Tax Price Discount Net Price
FT121T-16+4
QU
FELLING FT121T-16+4 Yr: 2014
1.0000 $9,648.72
TRA - FELLING TILT DECK TRAILER, 16+6,12K,JACK
Total FT121T-16+4
$9,648.72
Remark
RE
CUSTOMER RESPONSIBLE FOR OWN LIC &
REGISTRATION
DOT
MC
DOT Inspection
1.0000 $100.00 $100.00
Total: $9,748.72
otals
Sub Total: $9,748.7
Total Tax: $0.0
Invoice Total: $9,748.7
Signature:
Quote is Valid for 30 days, programs and discounts subject to change without notice
FELLING TRAILERS, INC.
LIAAG4 1525 Main Street South, Sauk Centre, MN 56378
If certified
WBENC
2600-E
�0910ICe�ftljl�ngaireitSysOem•tliCtadwe¢IttEtR9t91EX7�IS•wI�t9Ta Phone: 800-245-2809 - www.felling.com
"
AT, N: Scott FaheyCustomer Info Reference No: 121931.JDM
Ship To:
Phone: Bill To: Customer Unit/Stock:
LANO EQUIPMENT INC (ANOKA) 763-323-1720 LANO EQUIPMENT INC (ANOKA)
763-323-1720
6140 HWY 10 N. W.
FAX: 6140 HWY 10 N. W.
FAX:
ANOKA, MN 55303
ANOKA, MN 55303
763-422-3949
763-422-3949
• • •
Jacob Meyer
Not Started
Quote Date 01/21/2020 .. . 5 Weeks
I
Order Date
• Quote .. FT-12IT-1
Notes:
Drawing No:
OVL Length: 27
MN State Contract T-603156368 Copy No:
Appx
Wgt +l-:
3,555
Cl Hugo
Rom=Description
Add
Qty
Unit Total
Base Model
FT-12 IT-1 Drop Deck Tilt [E]
0.00
Each
1.00
Stationary Deck
Stationary Deck
2.00
Feet
6.00
Deck Length
Tilt Deck Length (Includes 2' Steel Punch Plate Approach)
0.00
Feet
16.00
Deck Type
White Oak 2" Nom
0.00
Feet
22.00
Appx Deck Height
19.5" Loaded, 22" Unloaded
0.00
Inches
1.00
Width
102" OD, 82" ID
0.00
Inches
1.00
Tie Downs
D-Rings, 5/8 Straight
0.00
Std
10.00
Brakes
Electric, Dexter FSA (Fwd Self Adj) On All Axles
0.00
Std
1.00
Axles
7K Dexter, Drop
0.00
Std
2.00
Axles, Acc
Dexter EZ-Lube Hubs
0.00
Std
1.00
Suspension
Dexter Spring, 36" Spread
0.00
Std
1.00
Tires & Wheels
ST235/80R 16 E, 8 Bolt [16 x 6] White Mod
0.00
Opt
4.00
Hitch Length
Center of Coupler to Headboard, Appx - Adj Hitch Range 13.5" to 22.5" (18" to 22
0.00
Feet
5.00
.5" if Hyd)
Hitch Type
2.5"Adjustable Lunette Eye/Pintle, [C] 42,000 lb Plate Mount (518" Bolt)
0.00
Opt
1.00
Jack
12K Drop Leg, Side Wind
0.00
Std
1.00
Plug
7 Pole RV
0.00
Std
1.00
Lights
- ------------
LED,4 tail light system, Sealed Wiring Harness (Tail lights located on rear of fend
0.00
Std
1.00
ers)
Trailer Color
Felling Black # CCA945378 (White Felling Decal)
0.00
Std
1.00
Standard
3/8" Safety Chains, Grade 70
0.00
Std
1.00
Standard
Document Holder
0.00
Std
1.00
Standard
Single Cushion Cylinder
0.00
Std
1.00
Option
10" Heavy Duty Channel Fenders With Backers
0.00
Pair
1.00
Option
Expanded Metal (314 x #9) Tool Tray in Hitch A -frame From Headboard to
0.00
Opt
1.00
Jack
GVWR
14,500lbs�
0.00
Std
1.00
Page 1 Appx Completion Date Subject to Engineering Review 1/21/2020 Ref. No: 121931-JDM
wsb
January 30, 2020
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 2020 Goodview Avenue Improvement Project
Public Hearing —Consider Ordering Improvements
WSB Project No. 014873-000
Dear Mayor and Council,
On October 21, 2019, Hugo City Council was presented with a Capital Improvements Plan identifying
and prioritizing roadway improvement projects. Upon approval of the Capital Improvement Plan,
City Council authorized the preparation of a feasibility study for the Goodview Avenue Improvement
Project. Staff had completed the feasibility study and City Council had accepted the study at its
January 6, 2020 City Council meeting and called for a Public Hearing to be held on February 3rd, 2020.
Proposed improvements to Goodview Avenue North from the southern city border to Egg Lake Road
/ 137th Street/County Road 8 include the following:
• bituminous pavement reclamation (Option 1— 24-foot width, Option 2 — 26-foot width),
• minor subgrade corrections,
• minor drainage improvements, and
• grading and culvert replacement only as necessary to address isolated drainage issues
• potential extension of sanitary sewer and watermain from its existing location along 130tn
Street to Goodview Avenue and north on Goodview Avenue approximately 500 feet.
Funding for the project will be provided through assessments to benefiting properties, City Street
Funds, and the City's Municipal State Aid Funds. Grant funding, if available, will be pursued for the
project during final design. The proposed funding is outlined as follows:
2020 Goodview Avenue Improvement Project
Option 1: Street Improvements — Match Existing Pavement Width (24-foot)
Funding
Assessments
CIP/State Aid Funds
Total Funding
Street
$137,700
$1,057,300
$1,195,000
Improvements
Drainage
$0
$125,000
$125,000
Improvements
TOTAL
$137,700
$1,182,300
$1,320,000
Honorable Mayor and City Council
January 30, 2020
Page 2
2020 Goodview Avenue Improvement Project
Option 2: Street Improvements — Widen Roadway (26-foot)
Funding
Assessments
CIP/State Aid Funds
Total Funding
Street Improvements
$137,700
$1,277,300
$1,415,000
Drainage Improvements
$0
$125,000
$125,000
TOTAL
$137,700
$1,402,300
$1,540,000
2020 Goodview Avenue Improvement Project
Alternate Utility Extension
Funding
Assessments
CIP/State Aid Funds
Total Funding
Sanitary Sewer
$320,100
$0
$320,100
Improvements
Watermain Improvements
$398,700
$0
$398,700
TOTAL
$718,800
$0
$718,800
Staff will detail the proposed improvement options and findings of the feasibility study with a
PowerPoint presentation for the public hearing. Staff recommends City Council approve the
resolution ordering the improvements that consist of reclaiming/slightly widening the roadway to a
width of 26-feet and extension of sewer and water as necessary for subdivision of the parcel on the
west side of Goodview Avenue approximately 500 feet north of 130th Street.
If you have any questions or items you wish to discuss, you can contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
Attachment
cc: Bryan Bear, City Administrator, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
Liz Finnegan, Senior Engineering Technician, City of Hugo
RESOLUTION NO.
A RESOLUTION ORDERING THE PROJECT AND
AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
2020 GOODVIEW AVENUE IMPROVEMENT PROJECT
WHEREAS, pursuant to resolution of the Council adopted October 21, 2019, a report was prepared by WSB. with
reference to the improvement of Goodview Avenue from the southern City border to Egg Lake Road (137th
Street/County Road 8); and
WHEREAS, it is proposed to complete improvements which includes reclaiming the existing bituminous pavement,
minor subgrade corrections, minor drainage improvements, and bituminous paving to a width of 26-ft along Goodview
Avenue from the southern City border to Egg Lake Road (137`h Street/County Road 8) as well as the extension of
utilities from their location along 130a` Street east to Goodview Avenue and north to along Goodview Avenue for
approximately 500 feet and to assess benefited properties for all or a portion of the improvement, pursuant to
Minnesota Statutes, Chapter 429:
WHEREAS, the City intends to assess benefited properties for all or a portion of the aforementioned improvements,
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Council has received and accepted the feasibility report prepared by the City Engineer on
January 6, 2020, for the 2020 Goodview Avenue Improvement Project; and
WHEREAS, a resolution of the City Council adopted on the January 6, 2020, fixed a date for the Council public
hearing on the proposed improvements; and
WHEREAS, ten days' mailed notice and two weeks' published notice in advance of said public hearing was given and
the hearing was held thereon on the February 3, 2020, at which time all persons desiring to be heard were given an
opportunity to be heard thereon.
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUGO:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report for the 2020
Goodview Avenue Improvement Project.
2. Such improvement is hereby ordered as proposed in this Council resolution adopted February 3, 2020.
3. The improvements described in the notice of public hearing and the feasibility report are hereby designated
and shall be known as the 2020 Goodview Avenue Improvement Project.
4. The City Council shall authorize WSB to prepare plans and specifications of said improvements.
5. The City Council shall let the contract for all or part of the work for said improvements or order all or part of
the work done by day labor or otherwise as authorized by Minnesota Statutes, Section 429.041, Subdivision 2
within one year of the date of this Resolution ordering said improvements.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 3rd day of February 2020.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
tCITTYOFF
CIW. V
�ST�906
2020 City Council Focus Goals
*Design and build stormwater reuse/management projects and seek grant funds
•Promote conservation practices through education and incentives
•Be a leader in regional activities related to water resource management
•Strive for city-wide self-reliance on water
-Research new and innovative methods to conserve energy
*Construction of new restaurant on Hwy 61
•Focus on city-wide promotion
•Assist existing businesses with expansion plans and help new businesses build
•Implement Economic Development strategic plan
-Consider and approve utility extension plans along 165th Street
•Begin implementing 2040 Comprehensive Plan
-Prepare needed updates to zoning ordinances
*Construct north City entrance sign
•Begin using new permit management software
•Collarborate with school districts on facility needs
*Reconstruct Goodview Ave
•Complete ongoing maintenance activities on JD2 and JD3.
•Finish construction of south water tower
•Continue discussion on Hwy 61 expansion with MnDOT and Wash. Co.
-Prepare plans and begin construction on Public Works expansion
-Complete paving project on Elmcrest Ave and Cedar St
-Prepare for and begin construction of new Lions Park
-Evaluate possible trail connections including Goodview Ave, north of Egg Lake Road
•Consider improvements to new park on Sunset Lake
•Complete Adelaide Landing park
*Evaluate possible improvements at Clearwater Creek Preserve and Irish Ave Park
*Conduct regular evaluations of emergency services
•Transition to new ambulance provider
•Target recruitment efforts toward daytime firefighters
-Prepare leadership succession plan for Fire Department
-Collaborate with Sheriff's office on facility needs
*Continue document imaging of City files
*Consider restoration possibilities of the Hopkins Schoolhouse
*Improve technology and communication methods
-Hire new Building Official
*Revamp City website
CITTTY(DP�^i,
N',S l'. 1905
2020 Ongoing Priorities
•Continue to provide training and education opportunities
•Continue firefighter recruitment and retention
•Continue internship program
•Recruit qualified citizens for commissions
•Provide adequate resources and technology
•Monitor development activity and adjust staffing levels
•Hold joint workshops with each Commission/Board
•Continue training new Commissioners and Council Members
•Continue to promote leadership within the Commissions/Boards
•Develop long-term strategies for industrial development
•Proceed with street reconstruction program
•Share services with neighboring communities
•Manage growth responsibly
•Provide transparency by keeping up-to-date postings in newsletters,
website, and cable bulletin board
•Maintain relationships with HBA, Senior's Club, Lions Club, American
Legion, Food Shelf, YRN, recreational and other civic organizations
•Continue annual citywide bus tour
•Expand social networking where possible
•Continue open meetings with residents
•Keep apprised of legislative issues that impact budgeting
•Remain involved in LMC and Metro Cities activities
•Work with Greater MSP and other regional entities
•Continue discussions with school districts, counties, watershed districts,
neighboring municipalities and other local and state agencies on regional
issues
•Review police protection services annually
Agenda Item: I.2
CITY OF HUGO
Memorandum
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Director
SUBJECT: North Entry Monument Sign
DATE: January 30, 2020, for the City Council Meeting of February 3, 2020
1. BACKGROUND:
The Beautification Subcommittee has been working on a location and design of a new City
of Hugo entry monument sign. The committee has decided to focus on the north entry to
the City. There has also been discussion on how to modify the existing entry monument
along Frenchman Road/CSAH 8 to incorporate the new City logo, be more legible, and
install additional landscaping.
At its June 17, 2019, meeting the City Council reviewed the location of the entry monument
sign and two options for the design of the sign. The City Council liked both design options,
however, asked staff to contact sign companies on the durability and likely maintenance
required for each sign. Staff contacted signs companies and received good feedback on the
sign design that replicates a smaller version of the existing entry monument sign along
Frenchman Road/CSAH 8. Staff has included a rendering of the new entry monument sign.
If construction documents are developed, it is likely that there will be modifications to the
sign to ensure it coincides with the existing entry monument sign.
2. CONCLUSION/RECOMMENDATION:
The Beautification Subcommittee meet on January 8, 2020, and recommended to the City
Council that they move forward with the entry monument sign option that replicates a
smaller version of the existing monument sign, including modifying the existing sign with
new logo and additional landscaping. Staff has a cost estimate that was put together by
WSB & Associates for the new sign. Staff does not have estimates for modifications to the
existing sign or landscaping. Staff recommends the City Council review the preliminary sign
design and provide direction to staff.
Page 2
Possible next steps could include:
1. Direct staff to move forward with the new entry monument sign as recommended.
a. Authorize staff to develop construction documents, including landscaping, and
receive quotes to be reviewed and approved by the City Council.
2. Direct staff to move forward with the modifications to the existing sign as recommended.
a. Authorize staff to receive quotes for the existing sign modifications and
landscaping to be reviewed and approved by the City Council.
3. Direct staff to not move forward with the new entry monument sign or modifications to
the existing sign.
ATTACHMENTS:
1. Location Map
2. Preliminary Rendering of Sign
3. Cost Estimate
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•Proposed
Monument Sign
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8/30/2019
PRELIMINARY COST ESTIMATE
HUGO MONUMENT SIGN
CITY OF HUGO
WSB PROJECT NO. 011710-000
No.
Item
Units
Quantity
Unit Price
Total Price
CONCEPT 2
1
MOBILIZATION (5%)
LUMP SUM
1
$
$
$3,640.50
$3,640.50
2
EARTHWORK
LUMP SUM
1
$
$
$6,000.00
$6,000.00
3
STONE RETAINING WALL
SF
120
$
$
$75.00
$9,000.00
4
SIGNAGE (PIN MOUNTED LETTERING AND CATTAIL LOGOS)
LUMP SUM
1
$
$
$4,000.00
$4,000.00
5
MASONRY (PRECAST CONCRETE, STONE WORK, ETC.)
SF
405
$
$
$100.00
$40,500.00
6
FOOTING
EACH
1
$
$
$7,500.00
$7,500.00
7
UPLIGHT UNITS
EACH
3
$
$
$1,000.00
$3,000.00
8
CONDUIT & WIRING
LF
350
$
$
$40.00
$14,000.00
9
CONIFEROUS TREE
EACH
3
$
$
$650.00
$1,950.00
10
1-GAL POTTED PERENNIAL
EACH
25
$
$
$35.00
$875.00
11
HARDWOOD MULCH
SY
25
$
$
$15.00
$375.00
12
PLASTIC EDGING
LF
40
$
$
$10.00
$400.00
13
SEED RESTORATION
ACRE
0.03
$
$
$7,000.00
$210.00
UNIT PRICE
TOTAL PRICE
TOTAL
$91,450.50
TOTAL WITH 20% CONTINGENCY
$
$109,740.60
You're Invited to our annual State of The City
Address
Hosted By:
Hugo Area Business Association
Where: Blue Heron Grill
14725 Victor Hugo Boulevard Hugo, MN 55038
When: Tuesday, February 11th, 2020
7:30 -9:00 A.M. (Paid pre -registration required!)
Mayor Tom Weidt and Bryan Bear will bring us all up to speed on what's
happening in Hugo. We will also announce our winner for the Business of
the Year, Legacy Award and Volunteer of the Year.
Please RSVP at nttps://hugobusinesses.com/fat-event/state-of-the-city-
address
$13.00 coffee and breakfast buffet breakfast
For Questions please contact Monica Fry at 651-775-5753
Or monica@thefrygroup.com
Lf
------------
w
AF\ & A W Ik/
till
HUGO
Good Neighbors
FOOD SHELF
SIXTH ANNUAL
COMEDY SHOW FUNDRAISER
�u
For sponsorships and questions, info@hugofoodshelf.org
TICKETS CAN BE PURCHASED ONLINE AT:
_,a HTTPS://HGNFS.LINK/COMEDY
Hugo Good Neighbors Food Sikeff is a 501(c)(3) non-profit organization.
n. . ...... '04
lJ
Become a Sponsor &
Support the
Hugo Good Neighbors
Food Shelf
Sponsor a table at the Food Shelf's
annual Comedy Show fundraiser. Three
sponsorship levels are available and
donations are tax-deductible.
The Hugo Good Neighbor's Food Shelf
provides food assistance to those in need
who live within the 55038 zip code.
I
Saturday, Feb. 29 17 p.m.1 7 Vines Vineyard, DeRwood
Tickets: $40 per person I Show begins at 8 p.m. I Show is for ages 16+
•=r
7 VINES
VINEYARD
Sponsorship Form:
HEADLINER
Jodie Maruska
• 20-Year Comedy Veteran
• 10,000 Laughs Comedy
Festival, Best of Fest
❑$1,500 Good Neighbor Sponsor: Includes 10 tickets to the show and premium signage at
the event, your business/organization logo/information included on signage and event
materials.
❑$750 Partner for Change Sponsor: Includes 10 tickets to the show and your business/
organization logo/information included on signage and event materials.
❑$500 Hunger Relief Sponsor: Includes five tickets to the show and your business/
organization name and logo included on signage at the event.
Name to Appear on Sponsor Signage
Contact Name
FEATURE
Jason Schommer
• Las Vegas Performer
Payment Options:
HOST
Kevin Cahak
• ShowtimeTV
❑ My check is enclosed
(payable to Hugo Good Neighbors Food Shelf)
❑ Please charge my credit/debit card:
VISA ❑ MasterCard ❑ Discover ❑AMEX
❑
Card Number:
Exp:
Name on card:
Signature:
Amount to be charged:
Telephone E-mail
Hugo Good Neighbors Food Shelf is a 501(c)(3) non-profit organization.
Sponsorship forms can be mailed to: Hugo Good Neighbors Food Shelf, P.O. Box 373, Hugo, MN 55038.
Council Meeting Calendar
February 2020 February 2020 March 2020
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5 6 7
2 3 4 5 6 7 8 8 9 10 11 12 13 14
9 10 11 12 13 14 15 15 16 17 18 19 20 21
16 17 18 19 20 21 22 22 23 24 25 26 27 28
23 24 25 26 27 28 29 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jan 26
27
28
29
30
31
Feb
2
3
4
5
6
7
8
7:00pm Council Meets
9
10
11
12
13
14
15
5:30pm PW Workshop
(Rice Lake r
7:30am HBA Breakfast
BI H r n
6:30 m BOZA
Valentine's Day (United
7:00pm Planning Comm
16
17
18
19
20
21
22
Presidents' Day (United
States
m EDA
I 7:00pm Parks mm
m Hist, Comm.
7:00pm Council
Meets -Needs
Cancelled or
23
24
25
26
27
28
29
5:00pm Burger Night
(Legion)
m B ZA
7:00pm Food Shelf
Comedy Show (Vines
Vineyard- Dellwood
7:00pm Planning mm
Meetings in green are scheduled/posted meetings 1/30/2020 2:29 PM
Council Meeting Calendar
March 2020 March 2020 April 2020
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25
29 30 31 26 27 28 29 30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Mar 1
2
3
4
5
6
7
7:00 m Council Meets
8
9
10
11
12
13
14
6:30 m BOZA
7:00 m Planning Comm
15
16
17
18
19
20
21
7:00 m Council Meets
St. Patrick's Day (Unite
SlaleAL
7:00pm Parks Comm
. 5:00pm EDA
m Hist. Comm.
22
23
24
25
26
27
28
5:00pm Burger Night
(Legion)
m B ZA
7:00pm Planning mm
29
30
31
Apr 1
2
3
4
Meetings in green are scheduled/posted meetings 1/30/2020 2:29 PM