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Home My WebLink About2020.03.02 CC Packet14669 Fitzgerald Avenue North • Hugo, MN 55038 A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, MARCH 2, 2020 - 7 P.M. 1. February 3, 2020, City Council Meeting 2. February 10, 2020, Public Works Facility Workshop 3. February 11, 2020, HBA Business Breakfast/State of the City Address 4. February 19, 2020, Public Works Facility Workshop E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Swearing in of Firefighter Baily Lund 2. Fire Department Annual Report 3. Northeast Youth and Family Services — President and CEO Jerry Hromatka G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Performance Review for Building Department Secretary Debi Close 3. Approve Performance Review for Senior Engineering Technician Liz Finnegan 4. Approve Advertisement of Bids for 2020 Dust Control 5. Approve Sale of 2006 Sterling Plow Truck to City of Sandstone 6. Approve Property Line Adjustment for 17636 and 17742 Keystone Avenue 7. Approve Reduction in Cash Escrow for Waters Edge 61h Addition 8. Approve Lawful Gambling Exempt Permit for East Metro Waterfowler's 9. Approve Joint Powers Agreement with Washington County for Code Red 10. Approve Updated Job Description for Firefighter Engineer Position 11. Approve Revision in Collection of Technology Fee 12. Approve Agreement with Payment Service Network (PSN) for Online Transactions 13. Approve Donation to the Hugo Fire Department from Hugo American Legion 14. Approve Notice of Decision for Wetland Replacement Plan for Rice Lake Reserve 15. Approve Resolution Approving a Limited Use Permit for TH61 Right -of -Way for 130th Street Improvement Project PUBLIC HEARING 1. No public hearings scheduled H. UNFINISHED BUSINESS 1. Update on Public Works Workshop and Schedule Meeting for Tuesday, March 4, 2020 I. NEW BUSINESS 1. Approve Resolution on Award of Contract for Elmcrest Avenue/Cedar Street Joint Improvement Project with Lino Lakes 2. Discussion on City of Roseville's Request to Create Joint Powers Entity for Metro I - Net Services J. VISITOR PRESENTATIONS 1. No presentations scheduled K. COUNCIL PRESENTATIONS 1. Update on Yellow Ribbon Network L. ADMINISTRATIVE PRESENTATIONS 1. Presidential Nominating Primary on Tuesday, March 3, 2020 2. New Creations Child Care Open House on Thursday, March 5, 2020 3. "Those Were The Days" Historical Commission Event on Thursday, March 19, 2020 4. WBL School District Community Listening Session on Thursday, March 26, 2020 5. Cleanup Days on Saturday, April 11 and October 3, 2020 M. ADJOURN BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 2, 2020 D.1 February 3, 2020, City Council Meeting D2 February 10, 2020, Public Works Facility Workshop D3 February 11, 2020, HBA Business Breakfast/State of the City Address D4 February 19, 2020, Public Works Facility Workshop Staff recommends Council approve the above minutes as presented. F.1 Swearing in of Firefighter Baily Lund At its November 18, 2019, meeting, Council approved the promotion of Baily Lund as Regular Firefighter. Fire Chief Kevin Colvard will perform the official swearing in of Firefighter Baily Lund. F.2 Fire Department Annual Report Fire Chief Kevin Colvard will present to Council the 2019 Fire Department Annual Report. F.3 Jerry Hromatka, President & CEO Northeast Youth & Family Services Northeast Youth and Family Services (NYFS), located in White Bear Lake, has been providing counseling services to youth and families in the City of Hugo for at least the past 20 years. President and CEO Jerry Hromatka of the Northeast Youth & Family Services will present their annual report to Council. G. 1 Approve Claims Roster Staff recommends Council approve the Claims Roster as presented. G.2 Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For the past fourteen years, Debi has performed customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Debi also works as the secretary to the Parks and Recreation Commission. Building Official Chuck Preisler recommends Council approve the annual performance review for Building Department Receptionist Debi Close. G.3 Approve Performance Review for Senior Engineering Technician Liz Finnegan Liz Finnegan was hired in March, 2019, as the new Senior Engineering Technician after the retirement of Steve Duff in January, 2018. City Administrator Bryan Bear recommends Council approve the performance review for Senior Engineering Technician Liz Finnegan. GA Approve Advertisement of Bids for 2020 Dust Control Staff is requesting authorization from the City Council to advertise for bids for the City's 2020 gravel road dust control project. The City of Hugo currently applies dust control to approximately 28 miles of gravel roads located within its municipal boundaries. Following City Council approval, staff will advertise and solicit bids through the City newspaper and will hold a bid opening in early April. This will be followed by the Council considering bids in April. The dust control/stabilization would be applied in two separate applications, once in mid -May and again in early to mid -August. Staff recommends approval to advertise for bids for the City's 2020 gravel road dust control project. G.5 Approve Sale of 2006 Sterling Plow Truck to City of Sandstone Staff recently held a sealed bid process for the sale of the 2006 Sterling plow truck (#206-06) that was recently replaced in the Public Works Department. Staff is extremely pleased to inform the Council that a high bid of $40,000.00 was submitted by the City of Sandstone, MN. A minimum bid reserve of $32,000 was placed on the truck. Staff feels confident that accepting the bid of $40,000.00 is in the best interest of the City. Staff recommends Council approval the sale of the 2006 Sterling plow truck (#206-06) to the City of Sandstone for the amount of $40,000.00. G.6 Approve Property Line Adjustment for 17636 and 17742 Keystone Avenue Richard O'Brien and Marla Anderson are requesting to adjust their common property lines. The properties are generally located north of 170th Street North and west of Keystone Avenue North and are both zoned Agricultural. The applicant is proposing to adjust the common property line between the properties so that there is an even transfer of property and both parcels will remain the same the size. Staff recommends approval of the resolution approving a property line adjustment for Richard O'Brien and Marla Anderson for properties located at 17636 Keystone Avenue North and 17742 Keystone Avenue North. G.7 Approve Reduction in Cash Escrow for Waters Edge 6th Addition Waters Edge 6th Addition has had significant work completed to date, and the developer is requesting a reduction in the cash escrow. The current cash escrow is in the amount of $366,836. Staff has inspected the work completed to date and recommends Council approve the reduction in cash escrow to $198,000 based on the value of work remaining to be completed. G.8 Approve Lawful Gambling Exempt Permit for East Metro Waterfowler's The East Metro Waterfowler's Association has applied for a Lawful Gambling Exempt Permit to conduct a raffle at their event on Thursday, April 16, 2020, at the Hugo American Legion. Staff recommends Council approve the Lawful Gambling Exempt Permit for East Metro Waterfowler's. G.9 Approve Joint Powers Agreement with Washington County for Code Red In August of 2011, Council entered into a Joint Powers Agreement with Washington County to participate in the Code Red mass notification system. The agreement was renewed in 2015 for five years and has now expired. This mass notification system alerts residents within a specified area by land telephone or by cellular phone and/or email if registered by the resident. All residents are encouraged to go online and register for Code Red alerts. The City is able to utilize this emergency notification system with the assistance of the Washington County 911 personnel. As part of this agreement, the City agrees to pay $1,047.89 for the purpose of purchasing its proportionate share of the cost of emergency notification minutes per year. This amount remains the same as in 2011. Staff recommends Council approve the Joint Powers Agreement with Washington County for the Code Red emergency notification system. G.10 Approve Updated Job Description for Firefighter Engineer Position The Hugo Fire Department is requesting Council approval of a revised job description for the Engineer Position. Educational requirements were updated because they were out of date with our current operational model. For example, the department no longer requires Engineers to be EMT certified since the City has stopped running an ambulance service. Staff recommends Council approve the revised Firefighter Engineer Position job description G.11 Approve Revision in Collection of Technology Fee The fee schedule ordinance approved by Council for 2020 includes a 3% fee on all building permit transactions to help offset the cost of permitting software. After considering the logistics of adding a 3% fee, staff would like to charge a flat fee of $2 per permit in lieu of that, resulting in approximately the same amount of revenue. Staff recommends Council approve a flat fee of $2 per permit in lieu of the 3% established by ordinance for the year 2020. G.12 Approve Agreement with Payment Service Network (PSN) for Online Transactions One of the Councils goals for 2019 was to implement an online permitting system. Over the year, staff had evaluated options, and in September of 2019, Council approved an agreement with OPG-3 for on online permitting solution that works with the City's current permitting software, PermitWorks. As part of the solution, staff has been exploring online payment options and found Payment Service Network to best fit the City's needs. Finance fee of 2.75% per transaction would be the responsibility of the payee, and the City would be responsible for an annual Payment Card Industry (PCI) compliance fee of $89. This credit card service would be only used for building permit transactions, but could eventually be expanded to accept payment for other City fees. Staff recommends Council approve the Service agreement with PSN for payment of online transactions. G.13 Approve Donation to the Hugo Fire Department from Hugo American Legion The Hugo American Legion Post 620 made a donation of $200 to the Hugo Fire Department. These funds will go toward department training and equipment. Adoption of the Consent Agenda approved the donation of $200 to the Hugo Fire Department. G.14 Approve Notice of Decision for Wetland Replacement Plan for Rice Lake Reserve To accommodate the residential development to be known as Rice Lake Reserve, Melissa Barrett of Kjohlhaug Environmental submitted an application on behalf of Mark Guenther of Fenway Land Company. The applicant is requesting approval for sequencing and wetland replacement for the development project. They are proposing to impact 0.54 acres of wetland on the site and replacing 1.08 acres from a wetland bank owned by the City of Lino Lakes, which is within the same major watershed and bank service area. Based on staffs review of the application and supporting documentation, the requirements under the MN Wetland Conservation Act (WCA) have been met. Staff recommends approval of the wetland replacement plan for Rice Lake Reserve. G.15 Approve Resolution Approving a Limited Use Permit for TH61 Right -of -Way for 1301' Street Improvement Project On May 6, 2019, Hugo City Council entered into a contract with Dresel Contracting for the 130' Street Improvement Project. The project is substantially complete with final paving and bituminous trail improvements to be completed in the spring of 2020. Following MnDOT Municipal State Aid (MSA) approval of the project, the City is required to execute a Limited Use Permit (LUP) with MnDOT for the portion of the trail within the TH 61 right-of-way. MDOT has recently provided the Limited Use Permit along with a figure identifying the portion of the trail that falls within the MnDOT TH 61 right-of-way. The LUP is limited to the construction, maintenance, and operation of the trail within the TH 61 right-of-way. Staff recommends Council approve the resolution approving the LUP for the TH 61 right-of-way to promote safe crossing of the highway. I.4 Update on Public Works Workshop and Schedule Meeting for Tuesday, March 4, 2020 The Council and City staff held workshops on February 10 and February 19, 2020, for the purpose of discussing the facility needs of the Public Works Department. The City owned property, known as Irish Avenue Park, has been identified as a potential site for a new Public Works Building. Staff has scheduled a neighborhood meeting with the residents in that area to provide information and get feedback. The meeting will be held at Hugo City Hall in the Oneka Room on Wednesday, March 4, 2020, at 7 p.m. Staff recommends Council schedule this as a meeting of the Council. J.1 Approve Resolution on Award of Contract for Elmcrest Avenue/Cedar Street Joint Improvement Project with Lino Lakes The City of Hugo and City of Lino Lakes have entered into a Joint Powers Agreement for improvements to Elmcrest Avenue in Hugo and Cedar Street in Lino Lakes. Bids were initially received on August 15, 2019, with the low bid of $777,551.60, but were rejected due to unfavorable bid prices. The project was rebid, and on Tuesday, January 28, 2020, six bids were opened and read aloud. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by North Valley, Inc., Nowthen, Minnesota in the amount of $700,636.80 (Engineer's Estimate - $733,757.20) for the base bid and $468,543.34 (Engineers Estimate- $436,131.15) for the Alternate Bid. The alternate was included as part of the rebid package for the extension of sanitary sewer and watermain along Elmcrest Avenue as the City of Hugo was approached regarding potential development on one of the larger parcels along Elmcrest Avenue. The property owner considering developing their property intends to continue to operate the property as a stable and does not want to extend sanitary sewer and watermain to the property. Staff recommends Council consider these bids and approve the resolution recommending the City of Lino Lakes award a contract to North Valley, Inc. for the base bid only, in the amount of $700,636.80. J.2 Discussion on City of Roseville's Request to Create Joint Powers Entity for Metro I - Net Services In May, 2013, the City entered into a Joint Powers Agreement with the City of Roseville for Information Technology (IT) services for City Hall, Public Works, and the Hugo Fire Department. Hugo is a part of a group of 35 entities in what is known as Roseville's Metro I -Net division. Metro I -Net is under the organizational control of the City of Roseville's City Manager and City Council, and employees are the City of Roseville employees. A new organizational structure is now being considered for Metro I -Net to be its own entity governed by a Metro I -Net Board of Directors. This would allow members more direct control over governance of Metro I - Net including costs, personnel, and policies. The City of Roseville is seeking commitments by the governing boards of its members to enter into a Metro I -Net Joint Powers Agreement. City Administrator Bryan Bear has been attending meetings with other members of Metro I -Net and will provide Council an update. L.1 Update on the Yellow Ribbon Network Council Members Chuck Haas and Phil Klein will update the Council on the activities of the Yellow Ribbon Network to date. MA Presidential Nominating Primary on Tuesday, March 3, 2020 The Presidential Nominating Primary will be held on Tuesday, March 3, 2020. All polling locations in Hugo will be open from 7 a.m. to 8 p.m. M.2 New Creations Child Care Open House on Thursday, March 5, 2020 New Creations Child Care and Learning Center is holding an Open House on Thursday, March 5, 2019 from 4-6:30 p.m. at their new location at 5448 140th Street North (former Kidzplace). Everyone is invited to attend. M.3 "Those Were The Days" Historical Commission Event on Thursday, March 19, 2020 The Hugo Historical Commission will hold a "Those Were the Days" event on Thursday, March 19, 2020, from 1-6 p.m. The Commission has held this event in the past to display collected items and invite the public to bring in albums, photo, documents or any other artifacts in. Everyone is invited to attend. MA WBL School District Community Listening Session on Thursday, March 26, 2020 The White Bear Lake School District will hold a New Elementary School Community Listening Session on Thursday, March 26, 2020, at the Oneka Elementary School from 6-7 p.m. Everyone is invited to attend. M.5 Cleanup Days on Saturday, April 11 and October 3, 2020 Public Works Director Scott Anderson has worked with Washington County to secure Saturday, April 11 and October 13, 2020, for the spring and fall cleanup dates. As in the past, the event will take place at the Public Works Building from 8 a.m. to noon. M. 6 Kidz n' Biz on April 18, 2020 The Hugo Area Business Association will hold their annual Kidz n' Biz event on Saturday, April 18, 2020, from 11:00 a.m. to 2:00 p.m. at the Oneka Elementary School. Everyone is invited to attend. N.1 Adiourn Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL 14969 Fitzgerald Avenue North • Hugo. MN SS039 MONDAY. FEBRUARY 3. 2020 — 7 P.M. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, Finance Director Ron Otkin, Parks Planner Shayla Denaway, City Clerk Michele Lindau Approval of Minutes for the January 6, 2020, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for the regular Council meeting held on January 6, 2020, as presented. All Ayes. Motion carried. Approval of Minutes for the January 18, 2020, Hugo Fire Department Annual Banquet Petryk made motion, Klein seconded, to approve the minutes for the Hugo Fire Department Banquet held on January 18, 2020, as presented. All Ayes. Motion carried. Approval of Minutes for the January 27, 2020, Council Goal Setting Klein made motion, Miron seconded, to approve the minutes for the Goal Setting Session held on January 27, 2020, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by adding a presentation by John Waller. All Ayes. Motion carried. Introduction of New Hugo Deputy Shawn Irvin Sergeant Joe Zerwas introduced the new Hugo deputy, Shawn Irvin. Shawn stated he was hired by Washington County in June, 2019. He started his career in the City of Blaine as a reserve, went to school, then worked in Colorado until he moved back to Minnesota to be close to family. He talked about the relationship between Hugo and Washington County and said he was excited to be a part of it. Hugo City Council Meeting Minutes for January 6, 2020 Page 2 of 11 Parks Commission Annual Report Parks Planner Shayla Denaway presented the 2019 Parks Commission Annual Report. She reviewed the goals that were approved by the Parks Commission at their December 19, 2019, meeting. She provided information on each category beginning with the development of trails. The Commission had received a grant of $10,000 from Washington County that will be used to construct a trail on 130th Street to connect to the Hardwood Creek Trail. Trails were also constructed in Adelaide Landing and along 130th street as part of the 130th Street improvement project. She provided information on recreational programs and talked about improvements to neighborhood parks with the largest project being the resurfacing of the playground at Oneka Lake Park. In 2019, the Commission spent time engaging the community to identify priorities for improvements to Lions Park. A workshop was held in May regarding funding, and an increase in the tax rate was proposed and since approved. During the year, the Commission had reviewed and commented on proposed plats including the Meadows at Hugo, Rosemary Apartments, and Rice Lake Reserve. In 2019, the Commission began discussions on the City owned parcel on Sunset Lake and will continue to evaluate neighbor concerns. The Lions Club worked with the Parks Commission on installation of a memorial at Lions Park to honor Kathy Marier, who was the first chair of the Parks Commission and helped build the first playground in Lions Park. Consent Agenda Weidt made motion, Miron seconded to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Neal Nelson 3. Approve Agreement with Northeast Youth and Family Services 4. Approve Lawful Gambling Exempt Permit for Pheasants Forever Banquet on February 9, 2020, at Sal's Angus Grill 5. Approve Letter Supporting Community Development Block Grant for the Food Shelf 6. Approve Advertisement for Public Works Summer Seasonal Workers 7. Approve Purchase of New Radios for the Hugo Fire Department 8. Approve Request for Proposals for Adelaide Landing Playground 9. Approve Replacement of Public Works Utility Truck #107 10. Approve Reduction in Letter of Credit for Adelaide Landing 1st and 2nd Addition and Release of Cash Escrow 11. Approve Pay Voucher No. 6 for 130th Street Improvement Project 12. Approve Resolution Appointing Election Judges for 2020 Elections 13. Approve Donation to the Hugo Fire Department from Hugo American Legion 14. Approve Purchase of Asphalt Roller/Compactor 15. Approve Purchase of Asphalt Pan Tilt Trailer All Ayes. Motion carried. Hugo City Council Meeting Minutes for January 6, 2020 Page 3 of 11 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Neal Nelson Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the Consent Agenda approved the Annual Performance Review for Neal Nelson. Approve Agreement with Northeast Youth and Family Services Northeast Youth and Family Services (NYFS), located in White Bear Lake, has been providing counseling services to youth and families in the City of Hugo for many years. The City had paid NYFS $6,000 annually since the year 2009, and NYFS had requested an increase to $6,480 for continued service. Adoption of the Consent Agenda approved the agreement with NYFS for counseling services for 2020. Approve Lawful Gambling Exempt Permit for Pheasants Forever Banquet on February 9, 2020, at Sal's Angus Grill Washington County Pheasants Forever Chapter 671 had requested a Lawful Gambling Exempt Permit to hold a raffle at their event on February 9, 2020, to be held at Sal's Angus Grill. Adoption of the Consent Agenda approved the Lawful Gambling Permit for Pheasants Forever Chapter 671. Approve Letter Supporting Community Development Block Grant for the Food Shelf The Hugo Good Neighbor Food Shelf had requested a letter of support for their application for the Washington County Community Service Community Development Block Grant. The Food Shelf was seeking a grant for the construction of a refrigerator/freezer in their building at 15106 Francesca Avenue North. The grant requested was in the amount of $55,000 for construction related costs. The grant could not be used for the unit itself, so the remaining amount of approximately $35,000 would be funded with other grants and food shelf financial reserves. Staff had prepared a letter of support for Council consideration. Adoption of the Consent Agenda approved the letter supporting the CDBG for the Hugo Good Neighbor Food Shelf. Approve Advertisement for Public Works Summer Seasonal Workers Staff had requested authorization to advertise and hire a total of six (6) seasonal employees for the Public Works Department, as included in the 2020 General Fund Budget. Seasonal Public Works employees assist with mowing, garbage/litter removal, park maintenance, boulevard and general Public Works maintenance. A starting hourly wage of $12.00/hour was approved in the 2020 General Fund Budget for these positions. These positions will not exceed 40 hours per week. Adoption of the Consent Agenda approved the advertisement for Public Works summer seasonal workers. Hugo City Council Meeting Minutes for January 6, 2020 Page 4 of 11 Approve Purchase of New Radios for the Hugo Fire Department Included in the City's 2020 budget was funding for the purchase of seven new radios for the Fire Department. These would replace seven model XTL2600 radios which become obsolete in 2021. The radios being purchased are seven APX6000 Motorola radios for a total cost of $27,356. Included in the 2020 budget was $28,000 for replacement of radios. After this year, seven more portable radios will need to be replaced. The cost of this radios are as expected and staff had budgeted appropriately for the replacement. Adoption of the Consent Agenda approved the purchase of seven Motorola APX6000 from ANCOM through the State of Minnesota contract. Approve Request for Proposals for Adelaide Landing Playground At the City Council meeting of June 3, 2019, a site plan was approved for a future neighborhood park in Adelaide Landing. Construction of the park was started in fall, 2019, and will continue in spring 2020, in partnership with Excelsior Group. The City will be overseeing installation of the playground, among other park amenities. A neighborhood meeting was scheduled to be held at the Parks Commission meeting on April 15, 2020. Residents will be asked to provide input on proposed playgrounds from a variety of vendors. Input will also be gathered on a name for the future park, which will be determined in the spring. At their meeting of January 19, 2020, the Parks Commission recommended that a request for proposals be submitted for construction of a playground in Adelaide Landing not to exceed $100,000. Adoption of the Consent Agenda approve the advertisement for the request for proposals for Adelaide Landing Playground. Approve Replacement of Public Works Utility Truck #107 Included in the City's 2020 Equipment CIP was funding for the replacement of the Public Works Department 2002 Chevrolet crane/utility truck #107-02. Typically, the City replaces these types of trucks following a ten-year equipment replacement schedule. In 2012, Public Works staff recommended keeping truck # 107-02 and continuing to use it, as it was mechanically sound and performing as expected. The truck was 18 years old and at the end of its useful life. Staff had requested Council approval to replace this truck with a 2020 Ford F-550 from Midway Ford equipped with a utility box and crane supplied by ABM Equipment and Supply. Once the City takes receipt of the new truck, staff would make a recommendation on the process to sell the existing truck. Adoption of the Consent Agenda approved the purchase of a 2020 Ford F-550 to replace the 2002 Chevrolet truck at a total cost, including equipment, of $135,304.31. Approve Reduction in Letter of Credit for Adelaide Landing 1st and 2nd Addition and Release of Cash Escrow Adelaide Landing lst and 2nd Additions have had significant work completed to date and the Excelsior Group had requested a reduction in the letter of credit for both 1st and 2nd Additions. The current letter of credit for the 1st Addition was in the amount of $500,000. Staff had inspected the work completed to date and recommended Council approve the reduction in the letter of credit to $297,979. This was a reduction to 10% of the original letter of credit of $2,979,798. The current letter of credit for the 2nd Addition was in the amount of $325,000. Staff had inspected the work completed to date and recommended Council approve the reduction in Hugo City Council Meeting Minutes for January 6, 2020 Page 5 of 11 the letter of credit to $157,849. This was a reduction to 10% of the original letter of credit of $1,578,491. The Excelsior Group was also requesting a release of the cash escrow for the grading of Phase 2. Phase 2 grading was complete, seeded and mulched. Staff had recommended the Council approve the release of cash escrow in the amount of $167,400. This was a release to 10% of the original amount of cash escrow of $186,000. Adoption of the Consent Agenda approve the reduction in the letter of credit for Adelaide Landing 1st and 2nd Addition and release of cash escrow for Phase 2 grading. Approve Pay Voucher No. 6 for 130th Street Improvement Project The City had received Pay Voucher No. 6 from Dresel Contracting for work done on the 1301 Street Improvement Project. Staff had reviewed the pay request and found it acceptable for the work certified through January 29, 2020. Adoption of the Consent Agenda approved payment in the amount of $252,376.44 to Dresel Contracting, Inc. Approve Resolution Appointing Election Judges for 2020 Elections Municipalities must, by resolution, appoint election judges 25 days prior to the election. Staff had prepared a resolution appointing judges to work the Presidential Nominating Primary on March 3rd, the State Primary on August 1 lth, and the General Election on November 3rd of 2020. Adoption of the Consent Agenda approved RESOLUTION 2020-10 APPOINTING ELECTION JUDGES FOR PRESIDENTIAL NOMINATING PRIMARY, STATE PRIMARY, AND GENERAL ELECTIONS IN THE YEAR 2020. Approve Donation to the Hugo Fire Department from Hugo American Legion The Hugo American Legion Post 620 made a donation of $500 to the Hugo Fire Department. These funds will go toward department training and equipment. Adoption of the Consent Agenda approved the donation of $500 to the Hugo Fire Department. Approve Purchase of Asphalt Roller/Compactor The Public Works Department requested authorization to replace the existing Wacker asphalt roller/compactor used to assist in filling potholes and road patching. This piece of equipment had been in service for 14 seasons. Staff requested approval to purchase a Caterpillar CB22B through the Sourcewell Cooperative Contract, which is equivalent to the MnDOT Cooperative Purchasing Venture, to ensure best pricing. Staff had worked with the Finance Department, and the money is included in the 2020 Budget. Adoption of the Consent Agenda approved the purchase of a Caterpillar asphalt roller/compactor in the amount of $43,061. Approve Purchase of Asphalt Pan Tilt Trailer The Public Works Department requested authorization to replace the existing Felling pan tilt trailer used to haul the roller and other tools to aid in filling potholes and road patching. This piece of equipment had been in service for 14 seasons. Staff would like to purchase a Felling FT12IT pan tilt trailer through the MnDOT Cooperative Purchasing Venture to ensure best pricing. Staff had worked with the Finance Department, and the money was included in the 2020 Hugo City Council Meeting Minutes for January 6, 2020 Page 6 of 11 Budget. Adoption of the Consent Agenda approved the purchase of a Felling FT12IT in the amount of $9,748.72. Approve Pay Voucher No. 7 for Water Tower No. 4 Proiect The City had received Pay Voucher No. 7 from CB&I, LLC, for work done on Water Tower No. 4 in the amount of $76,600.59. Staff had reviewed the pay request and found it acceptable for work certified through December 19, 2019. Staff removed this from the Consent Agenda to add approval of the payment be contingent on staff confirming contractor's ability and willingness to perform and complete construction. Weidt made motion, Petryk seconded, to approve payment of Voucher No. 7 to CB&I, LLC, contingent on the contractor's ability to complete the project. All Ayes. Motion carried. Public Hearing on the Goodview Avenue Improvement Proiect On October 21, 2019, Hugo City Council was presented with a Capital Improvement Plan identifying and prioritizing roadway improvement projects. Upon approval of the Capital Improvement Plan, City Council authorized the preparation of a feasibility study for the Goodview Avenue Improvement Project. Staff had completed the feasibility study and City Council had accepted the study at its January 6, 2020, meeting and called for a public hearing to be held on February 3, 2020. City Administrator Bryan Bear talked about a legal dispute between two owners of one of the parcels being assessed. He explained there is a settlement agreement by court order to subdivide the property, which is unusual since the City had not reviewed or approved the subdivision. The City would require utilities to the property if it were subdivided. This could be done as a part of the street project at an amount over $700,000 that would only be assessed to the properties that benefit from it. As of this public hearing, the case had not been settled. City Engineer Mark Erichson provided background on the project and explained the project would include pavement reclamation, minor drainage improvements, and alternate sanitary sewer and watermain extension. He reviewed the options to either match the existing pavement width of 24 feet with a one -foot paved shoulder or widen it to 26 feet with a two foot wide paved shoulder. State Aid dollars would allow the widening of the road, and there was public support for it at the neighborhood meeting. He talked about the future trails map and utility maps included in the 2040 Comprehensive Plan stating there was no development pressure to include these in the project. Mark reviewed project costs and proposed funding explaining that most of the road project would be paid with Capital Improvement Project funding or Mutual State Aid funding. Less than 10% of the project cost would be assessed. The cost of the alternate utility extension project would be 100% assessed to those benefiting at an estimated cost of $718,000. Mark explained the assessment policy stating the process was governed by State Statute that requires two formal public hearings. He provided the project schedule showing construction beginning in May or June, 2020. Mark recommended holding the hearing and approving the resolution ordering the project and authorizing the preparation of plans and specifications. Hugo City Council Meeting Minutes for January 6, 2020 Page 7 of 11 Mayor Weidt opened the public hearing. Kevin Peltier, 13094 and 13194 Goodview Avenue, talked about a meeting he had with staff about connecting the farmhouse to a sewer line stubbed by the developer to the west, and he wondered why he couldn't do that. Bryan explained that the expansion to the property had not been approved or constructed. Peltier talked about the pending litigation regarding the property he owns saying he didn't agreed how the property was drawn up and he wanted to wait for sewer to be stubbed to the north end of the property. John and Judy Axelson addressed the Council. John explained he was the son of the owner of the large parcel (southwest corner of Goodview and 125th Street North). He said his family had been there since 1910, and the potential assessment was very upsetting to his 85 year old mother who now lives now in Keystone Senior Living on a fixed income. He did not feel she should be charged 5.5 units on land that is being farmed. He asked for some relief. Judy added that the property is in Green Acres, and they are actively farming it. Raymond Bahm, 6310 132"d Street, talked about excessive speed on the road and the school busses that stopped there. He said parents picking up their kids park there facing the wrong way. He said he talked to the sheriff about it, but nothing happens. Peltier asked about assessments for minor drainage improvements saying there is never a drainage issue or water in the ditch. He questioned the culverts on 130th Street. Erichson explained they were replacing culverts in -kind, and the proposed drainage improvement would be presented at a future neighborhood meeting. He added that there would be no assessments for these improvements. Mike Atkinson, property owner of 13452 Goodview Avenue, asked for clarification of the proposed 24' wide street with paved shoulder and future plans for a trail on the west side. Erichson responded that some areas of the street would be widened, and there would be a one or two foot paved shoulder on each side for bike and pedestrian traffic, depending on what option the Council chose. Peltier asked about speed limits. Erichson explained the City was working through that process. The City can set speed limits with certain guidelines. He said the City did not have a clear indication to what it can be set to yet, but staff knew it needed to be lowered. There were no more comments. Weidt closed the public hearing. There was a discussion among Council regarding road width and speed limits on the road. They preferred the 26 foot wide option. Erichson clarified speed limits are set by several factors, and new legislation was being introduced to allow more flexibility. There were questions on deferment of taxes with Green Acres. It was explained the assessment would not be included on taxes until it lost the Green Acres designation or changed hands. Finance Director Ron Otkin explained it could be paid off at the time of sale or the deferment could go to the new owner. Erichson stated staff would look into reducing the speed limit on Goodview Avenue and Weidt Hugo City Council Meeting Minutes for January 6, 2020 Page 8 of 11 asked the Sheriff Department to look into the complaint regarding the bus situation. Klein made motion, Petryk seconded, to approve RESOLUTION 2020-11 ORDERING THE PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2020 GOODVIEW AVENUE IMPROVEMENT PROJECT All Ayes. Motion carried. Approve City Council Focus Goals and Ongoing Priorities for 2020 City Administrator Bryan Bear provided a recap of the Council workshop held on Monday, January 27, 2020, for the purpose of establishing goals for the year 2020. Included in the goal discussion was continuation of conservation methods and the construction of a new restaurant on the City owned property. Also discussed was working with the White Bear Lake School District on their projects including a bus facility, maintenance facility, construction of a new school, and expansion of their existing one. Goals also included improvements to Lions Park. Petryk made motion, Klein seconded, to approve the 2020 focus goals and ongoing priorities. All ayes. Motion carried. Update on North Monument Sign Rachel provided background on meetings of the Beautification Subcommittee regarding monument signs. There is an existing monument sign along CSAH8 at the western gateway, and the Subcommittee considered signs at the north and south gateway, but there was no desire for a south gateway sign. They reviewed concept designs for a northern gateway sign to be located on the west side of TH61, south of 1801h Street within the Washington County Rail Authority and the TH61 shared right-of-way. They had also discussed updating the existing west entry monument sign to include the new logo. Juba explained that included in the budget was $72,000 for a new monument sign. Last summer, the Council had reviewed two options for the northern monument sign and had asked staff for more information. WSB had provided a new rendering for Council to consider that replicates a smaller version of the existing monument sign. At their meeting on January 8, 2020, the Beautification Subcommittee recommended Council move forward with the new entry monument sign option, including modifications to the existing entry monument sign with the new logo and additional landscaping. Juba provided cost estimates for the sign that were prepared by WSB & Associates. Preparation of the construction documents was estimated at $3,000 to $5,000, and the estimate for the new sign was $109,000 with a 20% contingency. There were no estimates for modification to the existing western monument sign except for landscaping at $8,000. Klein made motion, Weidt seconded, direct staff to move forward with new entry monument sign and modification to existing sign as recommended. Council discussed the cost and benefits of the sign. Haas said he did not feel money needed to be spent on a sign. Miron agreed saying it was a considerable amount considering other needs of Hugo City Council Meeting Minutes for January 6, 2020 Page 9 of 11 the City. Petryk had concerns about the cost and wondered if the City could get a better price. Juba replied the City worked with WSB for estimates; the project has not gone out for bid, which could be done after preparation of the construction documents. Weidt commented that the sign would be something unique to Hugo, and though he hoped the cost would be less, this is something the City has talked about for a number of years. He understood the price being higher considering the construction climate. Klein expanded on that saying the sign would help identify Hugo and welcome growth and opportunities. Ayes: Klein, Petryk, Weidt Nay: Haas, Miron Motion carried. Bear added staff would bring this item back to Council once the construction documents were prepared and there is a firm estimate. Discussion on TH61 Corridor Plan Council added to the 2019 goals direction to staff to initiate a discussion with Washington County and MnDOT regarding improvements to the TH61 corridor. City Administration Bryan Bear talked about TH61 being a state highway that may eventually be turned over to Washington County and the Regional Rail Authority. He informed Council that staff had been having discussions with entities involved where they considered the access management plan done about 12 years ago and questioned whether it was still the right plan. He said officials believed it has some merit, but there was consensus that the corridor plan needed to be updated. Bear asked Council if they wanted to initiate the process to update the plan by sending a letter to Washington County Miron made motion, Haas seconded, to direct staff to draft a letter to Washington County and other partners regarding reevaluation the Highway 61 corridor plan. All Ayes. Motion carried Presentation by John Waller John Waller, 14010 Homestead Avenue North, addressed the Council saying he was a member of the Rice Creek Watershed District Board of Directors, but was speaking as a resident. He talked about proposed legislation that would save money collected by RCWD for spending in Hugo. He stated the RCWD Board has no elected officials on it; therefore, there is no check and balance by the vote. Waller said he thinks the legislation is important, and there has been tremendous public support with over 900 signatures from Hugo residents. He asked council to send letters to legislators in support of the bill. No formal action was taken Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported on the Yellow Ribbon Network activities held recently. Haas shared a photo of the January Burger Night sponsor, Lake Area Bank, who Hugo City Council Meeting Minutes for January 6, 2020 Page 10 of 11 sold 160 burgers. A local business was making valentine baskets. There was a request for more command hooks, and thanks to 3M and a Lions Member, more hooks were received. Another care package event was being planned. The YRN was asked to do a Welcome Home Lunch on April 4, and will be doing another Welcome Home Pheasant Hunt on March 15tn Cancel Second Meeting in February Due to President's Day Holiday Annually, the President's Day Holiday falls on the same day as the second Council meeting in February and needs to be rescheduled. City Administrator Bryan Bear informed Council that staff did not anticipate any items for that meeting agenda and recommended Council cancel their second meeting in February. Miron made motion, Klein seconded, to cancel the February 17, 2020, Council meeting. All Ayes. Motion carried. Schedule Workshop to Discuss Possible Public Works Facility Expansion Consistent with the Council's Goals and authorized by the Council, staff had been working with Oertel Architects, Ltd. to develop options for a new Public Works Department facility. City Administrator Bryan Bear recommended holding a workshop on Monday, February 10, 2020, at 5:30 p.m. in the conference room to discuss the Public Works Department facility options. Miron made motion, Klein seconded, to schedule a workshop to discuss the Public Works Facility on Monday, February 10, 2020, at 5:30 p.m. All Ayes. Motion carried. HBA Business Breakfast/State of the City Address on Tuesday, February 11, 2020 City Administrator Bryan Bear informed Council the Hugo Area Business Association would be holding their annual Business Breakfast/State of the City Address on Tuesday, February 11, 2020, at the Blue Heron from 7:30 — 9:00 a.m. Klein made motion, Miron seconded, to schedule a meeting to attend the HBA Business Breakfast/State of the City address on Tuesday, February 11, 2020. All Ayes. Motion carried. Food Shelf Comedy Show Fundraiser on Saturday, February 29, 2020 City Administrator Bryan Bear informed Council the Hugo Good Neighbors Food Shelf was holding a Comedy Show Fundraiser on Saturday, February 29, 2020, at the Vines Vineyard in Dellwood at 7 p.m. Hugo City Council Meeting Minutes for January 6, 2020 Page 11 of 11 Adjournment Klein made motion, Miron seconded, to adjourn at 9:16 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk 1 •I. www.ci.hugo.m 5 651-762-6300 Minutes HUGO CITY COUNCIL WORKSHOP ON PUBLIC WORKS FACILITY CITY HALL CONFERENCE ROOM WEDNESDAY, FEBRUARY 10, 2020 - 5:30 P.M. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None STAFF PRESENT: City Administrator Bryan Bear, Public Works Director Scott Anderson, Public Works Lead Worker Mike Loeffler, Finance Director Ron Otkin, Architect Jeff Oretel Various scenarios were presented and cost estimates were discussed for an expansion of the existing Public Works facility. Also being considered was several floor plans for a new structure to be constructed on the Irish Avenue Park property. Staff was directed to formulate a finance plan for construction of a 60,000 square foot building at Irish Avenue Park. The meeting was tabled until Wednesday, February 19, 2020. Respectfully Submitted, Bryan J. Bear City Administrator 0c 14669 Fitzgerald Avenue North • Hugo, MN 55038 PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas Minutes HUGO CITY COUNCIL MEETING HBA BUSINESS BREAKFAST BLUE HERON GRILL TUESDAY. FEBRUARY 11. 2020 — 7:30 A.M. The Hugo City Council attended the Hugo Area Business Association Business Breakfast and the Mayor's State of the City Address held at the Blue Heron, 14725 Victor Hugo Boulevard. The meeting concluded at 9 a.m. Respectfully Submitted, JN . Lv�,C� Michele Lindau City Clerk 1 •I. www.ci.hugo.mn.u5 651-762-6300 Minutes HUGO CITY COUNCIL WORKSHOP ON PUBLIC WORKS FACILITY CITY HALL CONFERENCE ROOM WEDNESDAY, FEBRUARY 19, 2020 - 5:30 P.M. The meeting held on February 10, 2020, reconvened at 5:30 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None STAFF PRESENT: City Administrator Bryan Bear, Public Works Director Scott Anderson, Finance Director Ron Otkin, Architect Jeff Oretel As directed by Council at the last workshop, staff presented a finance plan for the cost of a new Public Works building for discussion. Also discussed was the possible sale of the existing structure to the White Bear Lake School District. Council directed staff to schedule a neighborhood meeting and arrange for the preparation of construction plans. Respectfully Submitted, Bryan J. Bear City Administrator City of Hugo Claims March 2, 2020 Vendor �toNation Invoice Amount Descriptio ex Air Apparatus Inc INV-40810 $ 704.00 Lite Force Plus Helmets Istream 16674596 $ 101.03 Fax Lines spen Mills 250715 $ 148.18 . HFD Jacket & Vest en Mills 231789 $ 339.60 HFD Shirts & Jackets pen Mills 232700 $ 202.90 _ EMS Pants & Banner Boots itoNation Inc 4068135 $ 210.18 Parts - Units #103 & #110 rtoNation Inc 4068402 1 $ 51.37 Parts - Unit #110 itoNation Inc 4068431 $ 32.79 Parts - Unit #103 itoNation Inc 4068935 $ 18.58 Parts - Unit #110 itoNation Inc 4069656 $ 161.18 Parts - Unit #103 itoNation Inc 4069794 $ 114.30 Parts - Unit #103 Inc 4077616 $ 78023 Parts - Unit #104 Baller, Scott Bound Tree Medical LLC Bound Tree Medical LLC Canteen Refreshment Services Canteen Refreshment Services Capital City Regional Firefighters Assoc Capstone Public Sector Solutions CLAIM __ 83485735 83490540 MSP10687 _ MSP10649 _ 101 1082 $ 85.00 MN DOLI Seminar Registration $ 117.03 Medical Su lies $ 131.04 Medical Supplies $ 186.03 $ 145.13 Breakroom Supplies Breakroom Supplies 2020 MembershipDues $ 50.00 $ 450.00 Firefighter Leadership Training Cargill Incorporated 2905212180 $ 7,548.36 It for Snow & Ice Control Salt for Snow & Ice Control Caraill Incorporated 2905216220 $ 5154.80 CDW Government CDW Government CDW Government Century Link Century Link Century Link Cintas Corporation Cintas Corporation Cintas Corporation Cintas Corporation _ Cintas Corporation Cintas Corporation Cintas Corporation Cintas Corporation Cintas Corporation City of Roseville _ City of Roseville Colvard, Kevin Comcast Comcast Comcast Comcast Comcast Companion Animal Control LLC Core & Main LP Core & Main LP Core & Main LP De Lae Landen Financial Services Inc Dresser Trap Rock Inc Dresser Trap Rock Inc Eagle Engraving Inc _ Earl F. Andersen Earl F. Andersen Emergency Apparatus Maintenance Inc Emergency Automotive Technologies Inc Emer enc. Automotive Technolo&s Inc Forest Lake Napa Forest Lake YMCA Gene's Disposal Service Inc Gene's Disposal Service Inc Gene's Disposal Service Inc Gopher State One Call Grainger _ Grainger Gray, Ron Gray, Ron H & L Mesabi WTB1086 WTH8721 WTR6888 $ $ $ 4.61 41.64 27.76 Headphones Cell Phone Accessories Cell Phone Accessories 651 429-3212 651 653-1154 651 426-8763 December _December December January January January January 5016172562 5016172562 $ 68.34 Fire Station Phone Lines $ 59.21 SCADA Lines $ 64.21 911 Emerged Line $ 275.62 _Cleaning Supplies $ 1,653.46 Uniform & Floor Mat Services $ 841.15 Supplies & Floor Mat Services $� 227.32 _Cleaning Supplies $ 1,423.29 Uniform & Floor Mat Services $ 672.92 Supplies & Floor Mat Services $ {175.85) Service Credit $ 146.45 First Aid Supplies $ 168.40 First Aid Supplies 227827 $ 6,130.00 January Computer Service 228456 J $ 6,130.00 February Computer Service CLAIM 1/5/2020 $ $ 300.00 2.25 Reimbursement for Drill Instructor Compensatior Business Internet (thru February 14) 1/18/2020 160.06 Business Internet (thru February 27) 2/12/2020 $ 10.52 Business Cable (thru March 21) 95714733 $ 551.32 $ 551.31 $_ _ 450,51 $ 25,515.00 $ 14,040.00 $ 197.97 $ 311.37 $ 758.96 $ 683.94 $ 520.20 $ 171.37 $ 652.92 $ 358.28 Business Internet (February) Business Internet.(Februa Callout Fees & Mileage Radio Meters Radio Meters Watermain Repair Clan i February Copier Lease Payment 3/8" Chips for Snow & Ice Control 3/8" Chips for Snow & Ice Control Medals Street Sign Plates . Park Rules & Boundary Signs Repairs - Unit #E1 95714733 January L854715 L854768 L863759 66918554 114553 114589 2020-191 0122509-IN 0122509-IN 109942 MP020420-55 $ 273.75 Light Bar- Unit #110 SVC2772.5_ $ 45.00 Re airs - Unit #U1 Januay $ 2,349.75 Auto Parts and Shop Supplies Membership $ $ 1,500.00 1,139.64 . Board of Directors Membership} January Waste Hauling- PW Facility 372915 372915 $ $ 190.60 85.10 January Waste Hauling - Fire Station January Waste Hauling - City Hall 372915 10477 $ $ 105.30 70.30 January Service Charges Wall Clock 9426970142 9437552301 $ 10.10 Light Bulbs for Wells CLAIM $ 200.00 Arrowhead EMS Conference Re istration CLAIM 5833 505566 $ $ $ 191.33 Arrowhead EMS Conference Expenses 1,342.32 Parts - Unit #306 17.82 Shop Supplies G. 1 Department Fire C Admir Fire C Fire C Fire C Parks Parks Parks Parks DeF Parks Dep Street Del Building Ir Fire Dept Fire Dept Gen Govt Public Wo Fire Dept Fire Dept Street Del Street Dee Public Works Fire Dept i Water & Sewer _Administration Various Various Fire Dept Fire D2pt Various Gen Gov't Bld s Public Works Various Various Fire Dept _Fire Dept Fire Dept Administration Administration _ Public Works Animal Control Water Utility Water Utility Water Utility Administration Street Dept Street Dept Fire Dept Street Dept Parks Dept Fire Dept Parks Dept Fire Dept Various Contributions Public Works Fire Dept _ Gen Gov't Bld s Water & Sewer Fire Die t Water Utility Fire D t Fire Deot Page 1 Hanco Hotsy Equipment of Minnesota Hugo Business Association Hugo Equipment Company Hugo Feed Mill Hupo Feed Mill Innovative Office Solutions LLC Innovative Office Solutions LLC Innovative Office Solutions LLC Innovative Office Solutions LLC Innovative Office Solutions LLC Innovative Office Solutions LLC Instrumental Research Inc Interstate Battery System of Min is arson Fire & Safety Inc ison Controls Fire Protection Kath Fuel Oil Service Co. Kath Fuel Oil Service Co. Kath Fuel Oil Service Co. Kieffer. Rick Knowlan's Super Markets Inc Knowlan's Super Markets Inc Knowlan's Super Markets Inc Lau hlin's Pest Control Laughlin's Pest Control Lawson Products Lawson Products Lindau, Michele Lindau, Michele Lindau, Michele Loffler Companies Inc Lozier, Amber Menards Menards Menards Menards Metro Area Management Association Minnesota Cleaning. Services Inc Minnesota Cleaning Services Inc Minnesota Cleaning Services Inc Minnesota Cleaning Services Inc Minnesota Department of Health Minnesota Pollution Control Agency Minnesota Recreation &_Parks Assoc Minnesota Rural Water Association Minnesota Rural Water Association Minnesota Rural Water Association Minnesota Rural Water Association MN Alliance of Local History Museums MN State Colleges and Universities MN Street Superintendents Association Northern Door Cony Olson's Sewer Service Inc OPG-3 Inc City of Hugo Claims March 2, 2020 G. 1 Invoice Amount Description Department riM AMW 505566 $ 185.05 Tire Mounting Supplies _ Public Works 135243009 j $ 25.73 Sledding Part; Sul: plies Parks Dept 66283 j $ 375.15 Bulk Soap for Washbay Public Works 7609 $ 104.00 Business Networking Meeting Various 149414 ° $ 22.99 Parts for Backpack Leaf Blower Parks Dept 79074 $ 9.15 Hardware - Well No. 5 Water Utility 79150 $ 322.04 Tree Trimming Supplies Street Dew 1 21954 $ 167.25 Restroom Repairs (CH) Gen Gov't Bldgs 3680 $ 25.00 Hugo Fire Department Logo Design Fire Dept IN2860048 $ 96.68 Recycling Receptacle Administration IN2863616 $ 39.11 Recycling Receptacle Lid Administration IN2870977 $ _ 19.50 Folders Administration IN2871019 $ 33.82 Electric Pencil Sharpener Administration IN2868480 $ _ _ 46,79 Cleaning Supplies . Public Works IN2868480 $ 15.71 Correction Tape & Glue Sticks Public Works IN2868523 $ 75.87 Project Boards & Fun Tak Elections 2383 $ _ 100.00 Water Bacteria Testing Water Utility 660017964 $ 114.95 Batteries Public Works 110047711 $ 1,007.60 Batteries Public Works IN113957 $ 257.95 Battery for Thermal Camera Fire Dept 21462345 $ $ $ $ 1,084.22 Alarm Testing & Inspection 4,829.00 Prosecution Fees (Flat Fee) 294.95 Disbursements (Prosecution Costs 3,819.75 Civil Legal Fees - See Attached Breakdown Gen Gov't Bldgs Januaty General Legal January General Legal January General L al 12320094 $ 61136.28 January Unleaded Gas & Diesel Purchases Various 676456 $ 440.50 Diesel Exhaust Fluid 1 $ 1,166,00 Bulk Lubricants $ 89.25 Work Boot Reimbursement Public Works 676529 Public Works CLAIM Street Dept. 1655 $ 59.88 Sledding Party Supplies Parks Dept 1705 $ $ 1 $ $ $ $ $ $ $ $ $ 5,50 Soft Drinks for Lobby Machine 69.83 Meeting Supplies 9.98 Soft Drinks for Lobby Machine . 85.00 January Pest Control Service CH (� 85.00 February Pest Control Service (CH) I 124.55 Bulk Hardware Supplies I 124.55 Bulk Hardware Supplies 998.66 Bulk Hardware Supplies _ I 546.43 Bulk Hardware Supplies 20.88 Meeting Mileage 175.00 Job Posting - Building Official GovtJobs.com Gen Gov't Bldgs Planning & Zoning Gen Gov't Bldgs Gen Gov't Bldgs _ Gen Gov't Bldgs Public Works I Public Works Public Works Public Works City Clerk Building Inspections 6608 9962 _ 33045 33641 9307315108 9307322105 9307332913 9307336762 CLAIM CLAIM CLAIM $ 175.00 Job Posti . . -Assistant Buildi .Official GovtJobs.com Buildi .Inspections 3344130 $ 253.80 February Copier Service Payment Administration CLAIM $ $ $ $ 6.99 [Alcatel Tablet Accessories ;Amazon) 35.00 February Copier Maintenance 61,80 Supplies-Unit#L1 88.98 Shop Tools Public Works INV7271074 Building Inspections 30392 Fire Dept 31076 Public Works 31076 $ 35.00 CAT 5E Cable - SCADA Water & Sewer 31954 $ 27.25 Pest Control Supplies (FH) Fire Dept 535 $ 37.50 MAMA Meeting Registration - Bryan Bear Administration 0320HH01 $ 605.00 February Cleaning Service _ Gen Gov't Bldgs 0320HH03 $ 500.00 February Cleaning Service Public Works 0320HH03 $ 225.00 February Cleaning Service Fire Dept 0320HH02 $ _ 100.00 February Cleaning Service - Hanifl Parks Dept Exam Fee $ 32.00 Water Operator Exam Fee - Kraig Pettee Water Utility Exam Fee $ 55.00 Wastewater Certification Exam Fee - Kraig Pettee Sewer Utility Registration $ 299.00 Facility Management Series - Sha la Denaway Parks Dept Registration $ 250.00 Conference Registration - Paul Christianson Water & Sewer Registration $ 250.00 Conference Registration - Jeff Maas ] Water & Sewer Registration $ 250.00 Conference Registration - Ryan McCullough Water & Sewer Registration $ 250.00 Conference Registration - Neal Nelson Water & Sewer Registration $ _ 250.00 Conference Registration - Kraig Pettee Water & Sewer -Registration $ 250.00 Conference Registration - Tom Smith Water & Sewer 2020 $ 25.00 2020 MALHM Membership Dues Historical Commission 4984 $ 120.00 BLS Provider Course Cards Fire Dept Dues $ 100.00 _ 2020 Membership Dues - Rick Kieffer Street Dept 8280901738 $ 27,356.00 Portable Radios and Hardware Fire Dept Garage Door Repairs Public Work Watermain Repairs - 145th Street Water Utility Laserfiche Pr 'ect- Online Training Resources Administratic 66299 $ 764.95 91250 $ 2,548.75 3806 $ 495.00j Page 2 Oxygen Service Company Oxggen Service Company Palmquist, Jason Palmquist, Jason Pioneer Rim & Wheel Co Press Publications Press Publications _ Ricoh USA, Inc Ricoh USA, Inc Schifsky (T.A.) & Sons Inc Sensible Land Use Coalition Sensible Land Use Coalition Sensible Land Use Coalition Sun Life Financial T-Mobile Toshiba Financial Services Toshiba Financial Services Toshiba Financial Services Total Tool Supply Inc Trade Press Inc Trade Press Inc University of Minnesota University of Minnesota University of Minnesota University of Minnesota University of Minnesota University_gf Minnesota University of Minnesota Verizon Wireless Washington County Washin ton Count Washington County Water Conservation Service Inc City of Hugo Claims March 2, 2020 G. 1 Invoice Amount Description Department 3457661 $ 12.40 Welding Supplies Public Works 8324416 $ 160.48 Welding Supplies Public Works CLAIM $ 586.80 Training Recording Equipment (Amazon) Fire Dept _CLAIM I $ 555.28 . MSFCA Fire Officer School Expenses Fire Dept 01 BS8864 $ 657.96 Parts - Unit #329 Street Dept 657197 $ 105.75 Council Public Hearing Notice Ordinances/Proceedings 659542 $ 17.63 . City Council Meeting Cancelled Notice Ordinances/Proceedings 1_03237807 $ 123.18 bier Lease Payment Public Works 103237807 $ 68.89 Overage Charges Public Works 1 65641 $ 234.65 Asphalt Street Dent 1 224 $ $ $ $ 48.00 . Meeting Registration - Rachel Juba 48.00 Meeting Registration - Shayla Denaway 48.00 Meeting Registration - Emily Weber 920.23 Disability Premium Planning & Z i 224 i Parks Dept 1 224 Community C I March Finance D 1 870254054 $ 1,848.85 Cellular Phone Charges Various 870254054 $ 235.66 Equipment Purchases Public Works 5008854096 $ 175.23 February Copier Lease Payment Fire Dept 5008854096 $ 1.99 Overage Charges B & Fire Dept 5008854096 $ 7.14 Overage Charges (Color) Fire Dept 1387407 $ 463.62 Ditch Maintenance Supplies - Birch Tree Ponds Stormwater F 32784 $ 98.00 _Water Service Door Hangers I Water Utility 32753 $ 195.00 Cleanup Day Receipt Books Rec clingy Registration $ 225.00 Shade Tree Short Course - Paul Christianson Street Dept Registration $_ 225.00 Shade Tree Short Course - Rick Kieffer , _ Street Dept Registration $ 225.00 Shade Tree Short Course - Mike Loeffler Street Dept Registration L $ 226.00 Shade Tree Short Course - Ryan McCullough Street De-pL Registration $ 225.00 Shade Tree Short Course - Neal Nelson --Kraig Street Dept Registration $ 225.00 Shade Tree Short Course Pettee Street Dept Registration $ 225.00 Shade Tree Short Course -Tom Smith Street Dept 9846600603 $ 40.02 Cellular Phone Chafes Fire Dept 9847703077 1 $ 1,064.02 : Cellular Phone Charges Various I 169969 $ 3,860.06 Election Equipment Maintenance Fees Elections 170864 $ 35.00 Year End Tax Stats - 2019 Levy Book Finance Depi 170877 $ 35.00 Year End Tax Stats - 2019 A 'ustrrent Report ~ Finance De�1t 10197 $ 295.80 Watermain Leak Locates (145th Street) Water Utility Weber, Emily CLAIM $ 10.67 Meetin:i Mileage CommunityD WSB & Associates December $ 61,567.50 Engineering Fees -See Attached Breakdown Various Xcel Energy 51-0012988982-4 $ 41,661.75 Electrical Service - Waters Edge Reuse Phase 2 Stormwater F Ziegler Inc PC200229740 $ 60.08 Parts - Unit #326 Street Dept Total Claims for March 2, 2020 $ 262,717.42 Page 3 JOHNSON/TURNER - LEGAL - February 11, 2020 City of Hugo Attn: Ron Min 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of January 31, 2020. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER MATTER I.D. SUBTOTAL Carpenter Property Purchase 12-2359-027 $808.50 Council Meetings 19-2359-052 $150.00 Genera[ 2019 19-2359-053 $15.00 Genera[ 2020 20-2359-056 $1,749.00 Peltier Matter 19-2359-054 $159.75 Water Tower #4 12-2359-021 $937.50 Prosecution 12-2359-024 $5,123.95 TOTAL NOW DUE: $8,943.70 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSON R LEGAL David K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 I f 651.464.7348 Offices conveniently located throughout the nietro area johnsontill-nercum. OTfdbC3f= IIID111 tsos Project Budget Tracking For the period 12/1/2019 - 12/31/2019 Project Name WSB Project Current JTD Client Invoice HUGO .130th Street & Utility Improvement Project Project # I Manager I R-010892-000 iIKosc—lelak, Katie $ Invoice E Fee Hourly ly rx- $ Billed 475,575.75 i $ Bud et Comments ! Reviewer 8-0,000.00 , Scott rid9a InsPecttos --- - - ---3,10-2—.50 -- ,NotHUGO.2019 eed 5,750.00- --4- l;AAnnddeerersoonn Scott HUGO .2019 General Engineering Services -^ i R-013272-000 Er ch on, Mark $ 3,156.501 Hourly i $ 39,226.00l $ y Bryan HUGO - 2019 GIS Services --- ! R-013517-ODD Pittman, Bryan j ' $ 744.50 { _ � - Houri y j $ 1,706.50 i $ 2,001.00 ;Bear, --- - - ;Juba, Rachel HUGO.2019 JD2 Maintenance _ -��R-013932-D00 {Eckles, Klayton 1 $ 636.001 Hourly $ 89,253.25 ! $ - 40,000.00 - JAnderson, Scott HUGO-2019LGUServicesAnthony--- ---- --;-R-013262-00-0 Anthony Ii-$ 754.75i Hourly ..-._.$ 2-5-,0-9-7.25 !H-ou-r-ly- ---- Juba, Rachel R-a-c-h-e--1 HUGO .2020ElmcrestUtilitY Exension ----_----------- IlHavrenek, R-01518600Youngquis4 Edward S 11,712 50 Nott-E-xceed $ _ 17,977.00 -- ---.:. ;Anderson, Scott HUGO.2020 Goodview Avenue Improvement Project _ -..-._-. .-.-------- R-014873 000 K®tier, Kris { E --.. 21,432 00 — Y Houri ---- $ -'-- 58,785.00 I S --------...._------'- 156,000 00 -------- �Andereon, Scott UGO -Adelaide Landing let Addition Final Plat R 010451-000 Erickson, Mark I S 88.00' Hourly I S 39,564_DO I $ Escrow Juba, Rachel IHUGO - Adelaide Landing 3rd Addition R-013381-000 `Erichson, Mark 1 - $ -' — 133.DD � Hourly ,_._ . � $ 31,259.25 i $ - ;Escrow ub - !Juba, Rachel jHUGO- Adelaide Landing 4th Addition - ----------- I R-013856 ODD {Erickson, Mark -__...--- $ 133.00 I Hourly $ 19,216.75 E !Escrow Quba, Rachel -- I O - C3AH 8 Storm Water Reuse -= _i ! R-0126912692.000 !Johnson, Greg E 1,999.00 Hourly ' $ - -- 9,296.25 1 $ - ;Anderson, Scott HUGO - Fable Hills 6th Addition R-014390-000 Erickson, Mark $- - 221.00 1 Houri -__, y ..,.-._.....-_ E 17.119.75 1 $ �Facrow _i.--_-...-..__..___.._.. ,Juba, Rachel _ HUGO - Hugo Propery Registration - - --I R-015358-000 !Helder, Peter $ 1,039.00 ! - Hourly $ 1,039.00 j S ;Juba, Rachel HUGO -Hugo Solar Site (Gregoire) -- _ --- R-010469.000 {Havranek, Anthony --l y $ Hourly S _ 8,974.50 ! $ -"-'- - !Escrow ---- ;Juba, Rachel HUGO .Oneka Place --'---- R 010997-000 �Erichson, ark M -------- $ 221.00 --- Hourly $ - 82,105.75 ; $ Escrow !Juba, Rachel HUGO - Oneka Place 3rd Addition ; R 01369&000 jErlchson, Mark $ 133.00 ! Houry I $ 51,268.00 S - Escrow !Juba, Rachel T HUGO - Rice Lake Reserve R-015057-000 Erickson, Mark ! ; $ 4.0-m 0 j Hour $ 7,652.50 $ ; Escrow !Juba, Rachel HUGO -Water Tower No. 4 0-003268-190 ;Johnson, Greg 7,640.50 I Hour) $ 290,533.75 { E 425,000.00 : !Anderson, Scott - HUGO -Waters Edge 6ih Addition ------- -- --- --- HUGO - - - —--------j--- i 0-0D3288-09D �Eriehson, Mark - `--- - --Raymond $ --- 357.00 �- -- Hourly _ - $ - 12,513.25 { $ __ _ — _-___-- - - -- - - --'--- !Escrow - - - -- 'Juba, Rachel -Waters Edge Phase 2 Stonnwater Reuse - __g R-013127-000 �Theller, Ra mond Y S 1,018.75 i Y Houri`-._ $ 89,796.50 � $ , - . - --- — 91,500 00 , ,Anderson, Scott ' HUGO - WBL Trensportation Facility -' ---------,- R-015498-000 - Erickson, Mark $ _ . 551.001 --__. Hourlyi $ 551.00 ! E 7,300.00 -{Juba, Rachel Final Totals $ 61,567.501 { 'Grant Appileation(syPreliminary Design- Budget to be set once project is known WS1:5* CI 1 Y OF jHU EST. 1906 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Bryan Bear, City Administrator FROM: Scott Anderson, Public Works Director SUBJECT: Sale of 2006 Sterling Plow Truck (#206-06) DATE: For the City Council Meeting of March 2, 2020 BACKGROUND Staff recently held a sealed bid process for the sale of the 2006 Sterling plow truck (#206-06) that was recently replaced in the Public Works Department. Staff is extremely pleased to inform the Council that a high bid of $40,000.00 was submitted by the City of Sandstone, MN. A minimum bid reserve of $32,000 was placed on the truck. Staff feels confident that accepting the bid of $40,000.00 is in the best interest of the City. DESIRED ACTION Staff recommends Council approval the sale of the 2006 Sterling plow truck (#206-06) to the City of Sandstone for the amount of $40,000.00. Agenda Item: G.6 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Emily Weber, Community Development Assistant SUBJECT: O'Brien/Anderson Property Line Adjustment. Property Line Adjustment for properties located at 17636 and 17742 Keystone Avenue North. DATE: February 26, 2020 for the City Council meeting of March 2, 2020. ZONING: Agricultural (AG) REVIEW DEADLINE: March 24, 2020 1. DISCRIPTION OF REQUEST: The applicant is requesting approval of a property line adjustment for the properties located at 17636 Keystone Avenue North (Parcel B) and 17742 Keystone Avenue North (Parcel A). The properties are generally located north of 1701h Street North and west of Keystone Avenue North and are both zoned Agricultural. Parcel A is 24.79 acres and Parcel B is 10 acres in size. The applicant is proposing to adjust the common property line between the properties so that there is an even transfer of property and both parcels will remain the same the size. 2. ANALYSIS: Section 90-339 of the City's Comprehensive Land Use Regulations states that, "where adjacent property owners desire to adjust their mutual lot line without creating a new parcel or lot of record, they may request a property line adjustment." Subd. (2) of this section further states that, Where the adjustment of the property line between two properties retains or causes both properties to be in conformance with this chapter, the zoning administrator shall provide the application to the city council for administrative review and consideration." Findings Staff finds that both properties are in compliance with all applicable regulations in the City Code and will continue to comply after the property line adjustment. O'Brien/Anderson Property Line Adjustment Page 2 3. RECOMMENDATION: Staff recommends approval of the attached resolution approving a property line adjustment for Richard O'Brien and Marla Anderson for properties located at 17636 Keystone Avenue North and 17742 Keystone Avenue North. Attachments: 1. Site Map 2. Approving Resolution 3. Survey CITYY OF VVEST.1806 O"Brien Property Line Adjustment Location Map Hugo, MN Roads Hugo Border Parcel Boundary N 0 200 Feet 1 in = 200 feet RESOLUTION 2020-XX CITY OF HUGO APPROVING A PROPERTY LINE ADJUSTMENT FOR RICHARD O'BRIEN FOR PROPERTIES LOCATED AT 17636 KEYSTONE AVENUE NORTH AND 17742 KEYSTONE AVENUE NORTH. WHEREAS, an application has been filed by Richard O'Brien that requests approval of a property line adjustment for properties generally located north of 170th Street North and west of Keystone Avenue North. WHEREAS, the proposed lot line adjustment would result in two parcels described as follows: (See Attached) WHEREAS, the City Council has fully considered the request for the property line adjustment. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the property line adjustment for Richard O'Brien. ADOPTED by the City Council this 2nd day of March 2020. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk PROPOSED LEGAL DESCRIPTION: 17742 KEYSTONE AVE N (PARCEL A), ROGER AND MARLA ANDERSON The Southeast Quarter (SE1/4) of the Northeast Quarter (NE1/4) of Section 1, Township 31, Range 21, subject to an easement 2 rods in width, being the north 2 rods thereof, which will provide access to the Southwest Quarter (SW1/4) of the Northeast Quarter (NE1/4) in said Section 1, Washington County, Minnesota, lying west, southwesterly, northwesterly and north of a line described as follows: Beginning at the point of intersection of the North line of the South 165.00 feet of said Southeast Quarter of the Northeast Quarter with the West line of the East 626.75 feet of said Southeast Quarter of the Northeast Quarter; thence on an assumed bearing of North 00 degrees 42 minutes 34 seconds West, along said West line of said East 626.75 feet, a distance of 477.17 feet; thence North 32 degrees 06 minutes 14 seconds West 120.94 feet; thence North 00 degrees 42 minutes 34 seconds West, a distance of 52.54 feet; thence North 68 degrees 51 minutes 34 seconds East, a distance of 144.72 feet to the North line of the South 850.00 feet of said Southeast Quarter of the Northeast Quarter; thence South 89 degrees 20 minutes 35 seconds East along said North line of the South 850.00 feet to the East line of said Southeast Quarter of the Northeast Quarter and said line there terminating. Except the South 165.00 feet of the Southeast Quarter of the Northeast Quarter thereof. Subject to an easement for roadway purposes along the East line thereof and subject to easements, restrictions and reservations of record, if any. PROPOSED LEGAL DESCRIPTION: 17636 KEYSTONE AVENUE N (PARCEL B) RICHARD AND SUE O'BRIEN That part of the Southeast Quarter of the Northeast Quarter of Section 1, Township 31, Range 21, Washington County, Minnesota, lying east, northeasterly, southeasterly and south of a line described as follows: Beginning at the point of intersection of the North line of the South 165.00 feet of said Southeast Quarter of the Northeast Quarter with the West line of the East 626.75 feet of said Southeast Quarter of the Northeast Quarter; thence on an assumed bearing of North 00 degrees 42 minutes 34 seconds West, along said West line of said East 626.75 feet, a distance of 477.17 feet; thence North 32 degrees 06 minutes 14 seconds West 120.94 feet; thence North 00 degrees 42 minutes 34 seconds West, a distance of 52.54 feet; thence North 68 degrees 51 minutes 34 seconds East, a distance of 144.72 feet to the North line of the South 850.00 feet of said Southeast Quarter of the Northeast Quarter; thence South 89 degrees 20 minutes 35 seconds East along said North line of the South 850.00 feet to the East line of said Southeast Quarter of the Northeast Quarter and said line there terminating. Except the South 165.00 feet of the Southeast Quarter of the Northeast Quarter thereof. Subject to an easement for roadway purposes along the East line thereof and subject to easements, restrictions and reservations of record, if any. -e'x 1Sfi vi prb ?"Cxt� kI LL pro fos-e-4 Frofe*" d 1 VU- M 1.©'0/1 for- O'BRIEN LOT LINE ADJUSTMENT -of- 1R76 6 Keystone Road Hugo, Minnesota 55038 NI-NORTH LINE OF THE SE1/4 OF THE NE1/4 OF SEC.1, T.31, R.21. - - / / r S89°11'33"E 1327.37 m _ 3T ACCESS EASEMENT PER DOC. NO.483826 - ------------------------------------------------------ _ 0 O C N N z M w 0 O a z j w I ❑ Nlbl. a o NV W zi 0 z 3 r PARCEL A (ROGER & MARLA ANDERSON) (PID: 01.031.21.14.0006) i3 N ryaj O ANDERSON] -NORTH LINE OFTHE SOUTH 860.00 FEET OFTHE SEI/4 OF THE NE1/4 OF SEC.1, T.31, R.21. 7,307.2 SQ. FT. P\ S89°20'35"E �,•34� 14A• I y1•�, ---- 554.29 --- - I __ FENCE--, 589120'35"E - 1 (TO O'BRIEN)- A234g17,307.1 SQ. FT.P Off' I - NO° 5y5A ! n j ✓ \ �� NORTH LINE OF THE SOUTH 850.00 FEET OF THE NE1/4 OF SEC. 1, T.31, R.21. WESTERLY EDGE "o'7Y �� GEO THERMAL Os'$ SYSTEM I I --- 124 --- hOUSE I I I ! ,NORTH LINE OF THE SOUTH 165.00 FEET OF THE SE1/4 OF THE NE1/4 r� �NI N� EXCEPTION z I EXISTING PROPERTY DESCRIPTION: i I W PARCE L B z I i O I r (RICK O'BRIEN) W 3 r (PID: 01.031.21.14.0007)10 M mn-i I p • an U N I N I I a� ❑ 1 W i r 0 ------ z----------------------------- 626.75 -- ---�-- 3 I I I I I I t ---- -707.71 -- --------626.93 S89020'35"E (]ON & PATRICIA KOH LER) I 3 SOUTH LINE OF THE NORTH 685.00 FEET OF THE r o m SOUTH 860.00 FEET OF THE SE3/4 OF THE NE1/4. o (PID: 01.031.21.41.0007) ��o EXCEPTION 1 � I I -7oa.ie - - - - - - - S89°20'35"E 626. � 589°20'35"E SOUTH LINE OFTHE SE1/4 OFTHE NE1/4 OF SEC.1, T.31, R.21. PROPOSED PROPERTY DESCRIPTION: PARCEL A PARCEL A ANDERSON LEGAL PER DOCUMENT NO. 483826 The Southeast Quarter (SE1/4) of the Northeast Quarter (NE1/4) of Section 1, Township 31, Range 21, subject to an easement 2 rods in width, The Southeast Quarter (SEI/4) of the Northeast Quarter (NES/4) of Section 1, Township 31, Range 21, subject to an easement 2 rods in being the north 2 rods thereof, which will provide access to the Southwest Quarter (SW1/4) of the Northeast Quarter (NE1/4) In said Section 1, width, being the north 2 rods thereof, which will provide access to the Southwest Quarter (SW 3/4) of the Northeast Quarter (NES/4) in Washington County, Minnesota, lying west, southwesterly, northwesterly and north of a line described as follows: said Section 1, Washington County, Minnesota. Beginning at the point 9f Intersection of the North line of the South 165.00 feet of said Southeast Quarter of the Northeast Quarter with Except the Fast 626.75 feet of the North 695.00 feet of the South 860.00 feet thereof. the West line of the East 625.75 feet of said Southeast Quarter of the Northeast Quarter; thence on an assumed bearing of North 00 degrees 42 AND minutes 34 seconds West, along said West line of said East 626.75 feet, a distance of 477.17 feet; thence North 32 degrees 06 minutes 14 Except the South 165.00 feet of the Southeast Quarter of the Northeast Quarter thereof. seconds West 120.94 feet; thence North 00 degrees 42 minutes 34 seconds West, a distance of 52.54 feet; thence North 68 degrees 51 minutes 34 seconds East, a distance of 144.72 feet to the North line of the South 850.00 feet of said Southeast Quarter of the Northeast Quarter; thence South 89 degrees 20 minutes 35 seconds East along said North line of the South 850.00 feet to the East fine of said Southeast Quarter of the Northeast Quarter and said line there terminating. PARCEL B O'BRIEN LEGAL Except the South 165.00 feet of the Southeast Quarter of the Northeast Quarter thereof. The East 626.75 feet of the North 695.00 feet of the South 860.00 feet of the Southeast Quarter of the Northeast Quarter of Section 1, Subject to an easement for roadway purposes along the East line thereof and subject to easements, restrictions and reservations of record, if Township 31, Range 21, Washington County, Minnesota, any. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. ASON E. UD Date: September 16, 2019 License No. 41578 BUD a SONSP INC, -c-.1 '"n Professional Land Surveyors www.egrud.com 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 PARCEL B That part of the Southeast Quarter of the Northeast Quarter of Section 1, Township 31, Range 21, Washington County, Minnesota, lying east, northeasterly, southeasterly and south of a line described as follows: Beginning at the point of Intersection of the North line of the South 165.00 feet of sald Southeast quarter of the Northeast Quarter with the West line of the East 626.75 feet of said Southeast Quarter of the Northeast Quarter; thence on an assumed bearing of North 00 degrees 42 minutes 34 seconds West, along said West line of said East 626.75 feet, a distance of 477.17 feet; thence North 32 degrees 06 minutes 14 seconds West 120.94 feet; thence North 00 degrees 42 minutes 34 seconds West, a distance of 52.54 feet; thence North 66 degrees 51 minutes 34 seconds East, a distance of 144.72 feet to the North line of the South 850.00 feet of said Southeast Quarter of the Northeast Quarter; thence South 89 degrees 20 minutes 35 seconds East along said North line of the South 850.00 feet to the East line of said Southeast Quarter of the Northeast Quarter and said line there terminating. Except the South 165.00 feet of the Southeast Quarter of the Northeast Quarter thereof. Subject to an easement for roadway purposes along the East line thereof and subject to easements, restrictions and reservations of reoord, if GRAPHIC SCALE 100 0 so 100 200 I INCH = IOOFEET DRAWN BY: CJT JOB NO: 19573BS DATE: 09/16/19 CHECK BY: JER SCANNED ❑ 1 2 3 NO. DATE DESCRIPTION BY S:\RUD\CAD\19PROl\19485B51194RSRS.DWG AG79O1f` Summary of Payments Made - Waters Edge 6th Addition - Hugo, MN Payee Name Core and Main Pipe Supply Forterra Extreme Asphalt Hennen Construction Company Total Amount Paid Pay Request #1 $ 44,787.85 $ 28,503.77 $ 79,658.38 $ 152,950.00 Pay Request Total Amount #2 Paid to Date $ 19,312.30 $ 33,778.12 $ 34,700.24 $ 141,306.74 $ 229,097.40 $ 64,100.15 $ 62,281.89 $ 34,700.24 $ 220,965.12 $ 382,047.40 % VIM , ,+ ,C f� �s � �y / f i O Pine StreetBoux 49 ' �allfal _ Cieci;0t, MiV Ei53f)tl-fi59h is 1 +�.� � ' �W. SEUVER W/ TER Nice 763.26P-0430 fax 7&3.2$2•(k1:3? U-CEIPT AND WAIVER OF MRCHANICIS LIEN RIGHTS Dated: fire undersigned hereby acknowledges receipt of the sum of CJREC�� MY Olin, 1) as partial payment for labor, skill and material furnished PSGf/ 2) El p payMnt for all labor, skill and material famished or to be furnished (except the sum of $ __ retainago. or holdback) 3) as full and finat payment for all labor, skill and material furnished or to be furnished to the following described roai property: (legal description, street address or project name) and ford alue-teWved hereby waives all rights Acquired, by the undersigned to file or record meelianic's liens against said ref jl property fnrlabor, skill ormaterial furnished to said neat property (only forthe amount paid if Box 1 is checked, and exFpi for retainage shown if Box 2 is checked). `i'he undersigned affirms that all material furnished by the understgned bps becft paid for, and all -subcontractors employed by the undersigned have been paid in full, EXCEPT: NOTE;-lf this instrument- is executed by a corpora- I tion, it must be signed by an officer, and if ' executed by a partnership, itmust be signed by a parbier. o_._�...� E (Addreps) r p, i� 1 , . 6A i•. �if7lr� 1 ) I:?•11J Pine Wool • P.O. box Silt,,f r-i ^t(1 �`,a' `1�� ' 1 �'' r%l1� Becker, WIN 55306 05•91' Mice 763.M-0-1,iJ SEWER WATER & EXCAVATION Fax 763-262.4.1+, R-F.CE,JVr,-1jND WAIVER OF MECHANIC'S UEN RIGHTS Dated,. , —L(_) ' _ Ld — C' — -flee undersigned hereby acknowledges receipt of the sum of $ CHEICK ONLY ONE, LAUD -791 t) as l)arcial payment for labor, skill and material furnished 2) �' as payment for all labor, skill and material furnished or to be furnished (excep# fire Burn of _,retainage or holdback) 3) 0 as full and final payment for all labor, skill and material furnished or to be furnished to the following described real property; (legal description, street address or project name) C��r'e f' S � CI c:�� •� ��Ci C� and for value received hereby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for tabor, skill or material furnished to said real property (only for the amount paid if Box i is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the, undersigned has boon paid for, and all subcontractor~ employed by the undersigned have been paid in full, EXCEFT: NOTE: if lliis instrument is executed by a corpora- tion, it must be signed by an officer, and if executed by a partnership, it must be signed by a partnar.-- T REdEASE N!{I.l BF l 1cTl�i ONLY To 1A16iEt l Q{lpq }�Y GAys MOM By (ride) l tnp test i ,Y1;WWI C I IT SEWER WATER & EXCAVATION RECEIPT AND WAIVER OF MECMANIC'S LIEN RIGHTS Dated: 12419 Fine Street • P.O. Box 590 Seeker, _M_M 55306-05:-'r1 Office 7632262-0-U1 Fax 763.262.043? -39 1ne undersi ed hereby acknowledges receipt o f the sum of � - �( -- CHECK ONLY ONE 1) as paatial payment for labor, skill and material furnished 2) as oyment for all labor, skill and material fumished or to be furnished (except the sum of $ retaittage or holdback) 3) as lull and final payment for all labor, skill and material furnished or to be Furnished to the following dewribed real property: (legal description, street address or project name) e d j and for value retoied hereby waives all rights acquired by the undersigned to file orr=Fd mechanic's liens against said real propertf1abor;skillormaterialfurnishedtosaidrealproperry(onlyfortheamountpaidifBox1ischecked, and except for "-rage shown if Box 2 is checked). The undersigned :affirms that all material furnished by the undersigned ha-bwn paid for, and all subcontractors employed by the undersigned ]rave been paid ii.n frill, EXCEPT: r—Nbdt: If s rument is executed by a corpora tiort, j mst be signed by an officer, and if execs4 by a partriership, it must be signed /.l BY (rift) I -HavNew eaffstlylemolf eel. SEWER WATER & EXCAVXTION� 'MoForm No. 120-M (1031 ) RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHTS Dated: 124 19 Pine Street • P.O. Box 590 - _ Becker, MN 55308.0590 Office 763-262.0430 Fax 763-262.0432 Mfllor•Davle Co,, ml nn000lie (10. -, 6) i4tinnesn�a tlni(Omt c)enveyancing Blam (I gas) The undersigned hereby acknowledges receipt of the sum ors l`i� CHECK ONLY ONE --- - 1) D as Partial payrrlertt for labor, skill and material furnished 2) as payment for all labor, skill and material furnished or to be furnished (except the sure of S--- — - — — — -- - - ----mtainage or holdback) 3) as full and final payment for all labor, skill and material furnished or to be furnished to the following described real propel,. (legal description, street address or project name) e(��(`A1 and For value mceived hereby waives all rights acquired by the undersigned to file orrecond mechanic's`liens against said real property forlabor, skill orrnaterial furnished to said teal In forthe amountpaid if Box 1 is checked, and except for rctainagc shown if Box 2 is checked}, The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT: NOTE: if this instrument is executed by a corpora - lion ', it must be signed by an officer, and if executed by a partnership, it must be signed - - — by a partner--- - - �%751 i94i.b Ci' rTIS � iPli T OF PAYMENTS AGTilfillY RECEYEli WMM AV ALIPTCY HUNG Fi111411I M BAM By {ride) ' tAd&RFJ SEWER. WATER& eXcAvATION Date: (I)ate] The vadersigied hereby acknowledgesf iW4jpt of the oam of $:38 CEMCKONLYONE 1) D as partial payment f6r labor, skiTand-jh4fe;isl.WSh.Ied 1241,9 Pine.Street - FA Box 590 Decker, MN 65308-D690 Offide 763-2P2-0430 5Ax M-909-0439 2) as payment -f6r all labor, skill: and material furnished or to be hirnishcd (except the sum of $(amount] reWfiagp orhbldbiek) as full and finkI payro nt fqt all labor, skill and.'MaWaffamisked or be fittfiblied., -NIr6"s lie-h r yas i5 6-016'� 0 P + to the f6lipwina d4scribodmal'PropeTty. (legalidescOption,. sfitetaddrcss drpmjda .-Awe). For -All axi(Imsm on check number ' stub is attached .y of Wbidb itaadl.the s Vbegai Descriptions Street Address or PrujettXamgl.�Ok.r�). and loot -value -MONOd hereby waives'.811 righis..%4quirW t y the 1*40tgtgned to rile of word mechanic's UAA-� -.404.4- SOO property. (Only fbt the'amount pidd if Box- I is Chi6k4t- - realrealPproperty for tabor, skill or material 6 fumished mid real P ��(O and except fbr re"iilpp. shoWn if R pX 2 is ohocked). THe VadWiPOd affinOCOMVAR Materiajhrdished by the undersigned has been-paidfor, aud..ail subr-ontractors�exnpidye'dbytikeiandq(signedbavabeattpm'd"mAifl,.EX-CEPT- None— 'The, undersiped. detbff *akihe...ttadersigned bag paidjolt PA!' ,w>bo h.Ave @royiiledl.provideF of labor, materials, equ,Meut or supplies for to said rOM,0VIjPertY uiderzsibeomWd t.Offi-thN *e:undersigned. Tir e und6rsipedherebyOy agrees to. DR amDWj-defitka iadh6)AhArmIes9 iho, bonen to�0m Cam. ,xis any arfift of dt*699 for IneehIMICS' liedi bY, SAY'VXrty -who has lender; successors 91id assigns, 8910-im asst Oesuopliftlo to -am reA property nWWa subpantmti-with the provided pr6vid& of Ialwr,-wate!*hyeqvipOI�n undrwsignedo , U —"&IPslruimeat is e*oMited by :al corp4es&6n,.I.tmust be signed by an offiger, and it executed by al pirtlib"p ru, it must be slimby a V .1 ed partner. ny '12410 Pin Street P.O.6aic 593 e cker, -MN 55348-0590 �� t SEWER WATO & lrXCA i"IQN Office 763-262-0430 Fax,763-262.0432 HTS r, Me undersi l'hereby ackr.'wIedgcs rcccipt of th l) 7 as paoial payment for labn'r, shill and triaterial' funiisiled, 21' as.parin nt rot ail labor, skill arid-materia}'fuWshed.arlo be fr►i tisli (excepi'tlis suni of taesaitiage df hold &).: f 3) d rd as anfinal payi�icnVfor'a�l abor,-skill •and material furnished or,ta be•f r , l , , uriniskied .. .. , to the following desor&d reakprapri�y ' eg des00plion,'street adilr�s o-project-nme),' . - and for valuerecereed hereby► waives all -rights ' ' quired•by the undersigned to file orrecord nnechaia e'4 lia ' 1 ri"'Earl bar, skill `` nsagainst .swdrsaipppe,y a mateaalfur�ishedlosaidreal,prop 4c-6nlyfortheacnountpaidI ' `1ischecked,.. and except for Witdnage showto if;'Bok 2 .is cbecke . •Tttc undersigned` aAi'itms that all material. furnished by, the. , undersigned has-been paid for, And A subsunirici®ra'ctipioyM by lire uhders6gpetl �1ave bccn paid inhill; EXCEPT: T�QTE•,if is itdruhWfit is executed by ai Corpora u0Ait t•W'signed by an Ofiice>i, arialf, execa partnership, it must.be sigricd by 2 parmdr. 12419 Pine Street • P.O. Box 590 Becker, MN 55309-05:41) SEWER WATER & EXCAVATION RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHTS Dated, The undersigned tiereby acknowledges receipt of the sum of $ 3 Q�� CHECK ONLY ONE l) as paziai payment for labor, skill and material furnished 2) F� as t aymem for all labor, skill and material furnished or to be furnished (except the sum of $a__------ __._ _—_retainagc or holdback) 3) as &I and final payment for all labor, skill and material furnished or to be furnished to the following ascribed real property., (legal description, street address or project name) Office 76 3-2F2-04Jf-1 Fax 763-262-043 and for value rued hereby waives all rights acquired by the undersigned to file orrecord mechanic's liens against said real properWhrlabor,skill ormaterial fumishedtosaid realproperty (onlyforthe amount paid ifBox 1 is checked, and except for toWnage shown if Box 2 is checked). The undersigned aifinns that all material famished by the undersigned has•bmn paid for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT: MOTE: I€ this moment is executed by a corpora-- Lion, itareast be signed by an officer, and if execugh by a partnership, it must be signed --- byar-- - - --— -� SAS 1.2 Ll I�uk4 -iO Address) 1 j ��Cr� mr1 6.8 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 5/15 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION / c�L4� Organization � jl f, M �; no V /► i 6A 11E- SPrevious GamblingName: („ r'I L /„ IiirVVV�-1�L /'� Permit Number: I Q Minnesota Tax ID q / ! b q I 1 � A ., r, ■ Federal Employer ID �/ / /_ a 7 8999 Number, if any: ! V(�((j Number FEIN , if any:(I tP ! �f Mailing / �J/ Q Addressj:� ` r?/0 �� //�� rr// City: A i+5 i&u h/' k E State: Zipc S County: Name of Chief Executive Officer (CEO): O N e Z-I<,e L.6u'/'_ - v Daytime Phone: / D q-! Email: NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal = Religious Veterans E�r Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted „� &idCAA1 � ON (for raffles, list the site where the drawing will take place): ,� p! , f� !"1 J Address (do n t use P.O. box):3 o7� �l . /V _ City G-o ©3 Towhip: Zip: County: Date(s) of activity (for raffles, S Jy A� h ,, 1 L 1 'j/Q Z d indicate the date of the drawing): iJ i/�& (p Z Check each type of gambling activity that your organization will conduct: ❑ Bingo* ❑ Paddlewheels* ❑ Pull -Tabs* ❑Tipboards* 00 FYRaffle (total value of raffle prizes awarded for the calendar year: $ C & ) * Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. 5/15 LG220 Application for Exempt Permit Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). The application is denied. Print City Name: Signature of City Personnel: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days. The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) Date: The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the oar d within 30 days o the vent date. 1� Chief Executive Officer's Signature: �'�`� G' Date: ! 202 L (Si 0 ture must be CE,O''s ssi natuMe; designee may not sign) Print Name: T7 f v I REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS I Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer WaAiington C January 31, 2020 Office of _� �e Sheriff Commitment to Excellence Dan Starry County Sheriff Brian R. Mueller Chief Deputy I have enclosed one Joint Powers Agreement with the Washington County Sheriff's Office. Please review and obtain the appropriate signature. Please return the signed agreement by mail at your earliest convenience to Ronda Anderson. I will send you a fully executed copy upon Washington County's final signature. If you would like an electronic copy versus a hardcopy, please contact me by the phone number or email listed below. Any questions or concerns, just let me know. Sincerely, Ronda Anderson Washington County Sheriff's Office 15015 62nd Street North PO Box 3801 - Stillwater, MN 55082 Phone: 651-430-7979 Email: ronda.anderson@co.washington.mn.us Law Enforcement Center • 15015 62"d Street North • P. O. Box 3801 • Stillwater, MN 55082-3801 Telephone: 651-430-7600 • Fax: 651-430-7603 • TTY: 651-430-6246 www.co.washington.mn.us Washington County is an equal opportunity organization and employer JOINT POWERS AGREEMENT BETWEEN THE WASHINGTON COUNTY SHERIFF'S OFFICE AND THE CITY OF HUGO THIS AGREEMENT is made by and between political subdivisions organized and existing under the Constitution and laws of the State of Minnesota. Washington County a political subdivision by and through its Sheriff's Office (hereinafter "Provider") and the City of Hugo, Minnesota, a municipal corporation, (hereinafter referred to as the "City") are the parties to this agreement. WHEREAS, both political subdivisions through their law enforcement agencies manage threats to public health and safety. WHEREAS, Minnesota Statutes Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties. WHEREAS, The Provider has entered into a contract with OnSolve, LLC, formerly Emergency Communications Network (ECN), for the purpose of providing a Mass Emergency Notification System also known as Code Red. WHEREAS, The provider has agreed to purchase 150,000 minutes from Emergency Communications Network for the purpose of sending Mass Emergency Notifications to home, business or cell phones. WHEREAS, the Provider has agreed to purchase the Mass Emergency Communication system to assist agencies within Washington County provide necessary emergency and non - emergency mass notifications. WHEREAS, The City is in need of having the ability to communicate with the public in a timely fashion during both emergency and non -emergency situations. WHEREAS, At the request of the City, the Provider is willing to provide a Mass Emergency Notification System. NOW THEREFORE, Pursuant to the authority contained in Minnesota Statute Section 471.59. commonly known as the Joint Powers Act which authorizes two or more governmental units to jointly exercise any power common to them and /or Minnesota Statutes Sections 626.76 and in consideration of the mutual covenant herein contain and the benefits that each party hereto shall derive hereby the Provider and City agree to the following terms and conditions. PURPOSE The purpose of this joint powers agreement is set forth in the recitals contained in the above whereas clauses which are incorporated by references if fully set forth herein. CITY'S RESPONSIBILITIES 1. When needed, the City's representative shall be able to utilize the Mass Emergency Notification Communication System by notifying the Washington County Sheriff's Office 911 PSAP for Emergency Notifications. Emergency Notifications are those that are related to public safety as defined in the Code Red Policy. The 150,000 minutes purchased by the provider will be used for all Emergency Notifications at no additional cost to the City. 2. The City agrees to pay the Provider $1,047.89 for the purpose of purchasing its proportionate share of 150,000 Emergency Notification minutes per year. 3. The City will conform to any Policy developed by Provider related to the use and maintenance of Code Red. 4. The City's representative shall be responsible for determining the content of any Emergency Notification message in addition to the geographic area the message is to be sent. 5. The Washington County 911 PSAP Center personnel will assist in preparing Emergency Notifications as defined in the Code Red Policy and will be responsible for initiating the call procedures through Code Red at the direction of the City's authorized representative. 6. The City's representative will be responsible for sending any General Notifications, as defined in the Code Red Policy, through a web based server. General Notification minutes used will be paid by the City to the Provider at an additional contracted rate of .25 per minute. Those funds will be retained by the provider for the sole purpose of purchasing minutes on the Code Red System. 7. For every additional year this agreement is extended the Provider will invoice the City at a rate of $ 1,047.89 per year for emergency notification minutes. 8. City will be responsible for the payment of additional year(s) extension upon receipt of the invoice from the Provider PROVIDER'S RESPONSIBILITIES 1. Provider agrees to enter into a contract with OnSolve for the purchase of 150,000 minutes of the Code Red Mass Notification System in 2020. 2. Provider will develop a policy related to the use and maintenance of the Code Red System. 3. Provider will assign an employee as the Code Red System administrator. 4. Provider agrees to train the 911 PSAP personnel in the operation of the Code Red System. 5. Provider agrees to train the.City representative in the use of the Code Red System. 6. The Provider will test the Code Red System to ensure the system is operating properly. 7. The Provider will monitor the number of minutes used by all agencies to ensure there is sufficient number of minutes available in the event of an emergency. TERM OF AGREEMENT The initial Term of this Agreement shall be from January 01, 2020 and ends December 31, 2022, the date of the signature of the parties notwithstanding, unless earlier terminated in accordance with the termination clause. After the initial Term, this Agreement will automatically renew for 2 additional one year periods with the final termination date of December 31st 2024, unless the automatic extension is cancelled by the City in accordance with the termination clause. PAYMENT The City shall pay the Provider within 30 days of being invoiced for the City's annual portion of the Code Red System or for any General Message minute usage. INDEPENDENT CONTRACTOR It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the City as the agent, representative, or employee of the Provider for any purpose or in any manner whatsoever. ASSIGNMENT The City shall not assign any services contemplated under this agreement RECORD DISCLOSURES/MONITORING Pursuant to Minn. Statute 16C.05 SUBD. 5, the books, records, documents and accounting procedures and practices of the contractor relevant to the contract are subject to examination by the County and either the legislative auditor or the state auditor, as appropriate. The contractor agrees to maintain and make available these records for a period of six years from the date of termination of this agreement. INDEMNIFICATION a. The City agrees it will defend, indemnify and hold harmless the Provider, its officers and employees against any and all liability, loss, costs, damages, and expenses which the Provider, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the City in the performance of this agreement. b. The liability of the parties under this agreement shall be governed by Minnesota Statutes section 471.59 subdivision 1 a. Each party to this agreement shall be liable for its own acts or omissions and shall not be liable for the acts or omissions of any other party to this agreement. INSURANCE REQUIREMENTS The City agrees that in order to protect itself, as well as the Provider, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: 1. Maintain membership and participation in the Minnesota League of Cities Trust or Commercial General liability Insurance with contractual liability coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 3. Worker's Compensation in statutory amount. Prior to the effective date of this Agreement, the City will furnish the Provider, with certificates of insurance as proof of insurance. This provision shall be set as a condition subsequent; failure to abide by this provision shall be deemed a substantial breach of contract. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the Provider DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purposes by the activities of the contractor, because of this agreement, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. For purposes of this agreement each party shall remain the Responsible Authority for all data it generates or creates as part of this agreement. TERMINATION a. Provider may cancel this Agreement with or without cause at any time upon giving a 30 days written notice to the City Administrator or designee. The City may cancel this Agreement with or without cause at anytime upon giving a 30 days notice to the Washington County Sheriff or designee. No monies paid will be refunded to the City upon termination of this contract. b. During the initial or subsequent term if the City does not want to exercise the automatic one year renewal, it must provide written notice of such to Provider at least 90 days prior to December 31 sc of the current year. c. If Provider does not renew its contract with OnSolve for 150,000 minutes of the Code Red Mass Notification System for years 2020, 2021 and or 2022, the Provider will notify the City 30 days prior to December 31 st 2019, December 31 st 2020 or December 31 st 2021 respectively. WASHINGTON COUNTY BY: DATE: County Board Chair BY: DATE: County Administrator BY: V DATE: 2 a2N% Sheriff Approved to as form: I` Asst County Attorney ' J' HUGO e DATE: 6,10 City of Hugo Position Title: Engineer Department: Hugo Fire Department Immediate Supervisor's: Chief Engineer Pay Grade: $.50 above firefighter scale Purpose: Perform duties essential to the Fire Department Organizational Relationships: Reports to: Chief Engineer Communicates with: Fire Department head, firefighters and other city staff Supervises: None Receives work assignments from: Fire Chief, Assistant Chief, Chief Engineer and other Fire Department heads. Essential Duties/Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all inclusive; other duties may be required or assigned. Essential Functions: • Operate all apparatus safely. • Be knowledgeable in all aspects of pumping, drafting and apparatus operations. • Verify all vehicle and equipment are in good working order and safe. • Keep records of maintenance, inspections and repairs. • Maintain inventory or equipment and supplies pertinent to fire and rescue apparatus and equipment. • Administer first aid to all injured persons. • Communicate with supervisor. • Attend 60% of all Fire and Rescue Training drills and 60% of work drills • Act as the representative of the Fire Department at community events. • Maintain and reach the established percentage needed to be held in good standing of the Fire Department for on -call status • Considerable knowledge of city street, geography, hydrant areas and local water source locations. Other Functions: • Instruct other firefighters in the proper use of all apparatus and equipment. • Complete monthly engineer truck check lists as assigned by the Chief Engineer. (see appendix A for example). • Provide positive attitude in performance of duties. • Recommend changes that would benefit the operation at the station and/or emergency response. • Attend required, meetings that are over and above those required of a firefighter. • Participate in drill demonstrations, courses in hydraulics, pump operation and maintenance, firefighting techniques and medical training. • Attend additional work drills and pump drills when necessary. • Attend training courses, read and study assigned materials related to fire prevention, suppression, rescue training, and public fire safety education. • Participate in educating the public in fire safety. Required Knowledge, Skills and Abilities: • All Knowledge, Skills and Abilities of a firefighter position • Completion of probationary period. • Ability to handle extensive training in operation of apparatus, tools and equipment. • Ability to perform hazardous tasks under emergency conditions, which may require strenuous exertion under such handicaps as smoke and cramped surroundings and in the inspections of buildings for fire hazards to prevent fires from starting. • Ability to maintain, inspect and keep quality records for all vehicles and equipment on vehicles. Required Education and/or Certifications: • All education and/or certifications required for the firefighter position. • Take and pass, an approved Apparatus Operator course within 1 year of appointment. • 100% of Mandatory Department training, EMR MOD/RTK/FIT PHY/CPR PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT G' )� THIS AGREEMENT FOR SERVICE ("Agreement") is made as of (insert date) (the "Effective Date") between City of Hugo, MN ("Account Holder") and Payment Service Network, Inc. ("PSN-). RECITALS Account Holder wishes to register its business with PSN so that Account Holder's customers ("Customers") can make payments to Account Holder through the PSN Web site, www.PaymentServiceNetwork.com (the "Site") and/or via such other payment methods as are specified on Schedules A and B attached hereto or otherwise authorized in writing from time to time. Account Holder and PSN desire to formalize their agreement as set forth below. NOW THEREFORE, in consideration of the Account Holder's registration for the Services, the foregoing recitals, the mutual promises herein contained and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, Account Holder and PSN, intending to be legally bound, hereby agree as follows: Account Holder hereby appoints PSN as its agent solely for purposes of receiving and processing payments from Customers on Account Holder's behalf, and hereby authorizes PSN to collect payments from Customers to the extent such Customers have agreed to the terms and conditions of the Site. PSN shall collect the "Fees" (as shown on Schedule B) in the manner, amounts and pursuant to the terms set forth on Schedule B. Schedule B specifies those Fees payable by the Customer and those Fees payable by the Account Holder. As Account Holder's agent for receipt and processing of payments from Customers, Account Holder acknowledges and agrees that, as between Account Holder and its Customers only, PSN's receipt of payments from Customers shall constitute receipt by Account Holder. 2. The Services to be provided by PSN (the "Services") are as follows: a. PSN agrees to accept payments from the Customers by checking/savings account or credit/debit card through the Site, or otherwise (phone in or fax in). Customers who utilize PSN's payment network will also be required to register on the Site and will be bound by the terms and conditions set forth on the Site. b. Account Holder is given real-time access to all account information via PSN' s administrative logon. Such access will be provided to all Account Holder representatives designated in writing by Account Holder. The account information available will include transaction totals, specification by account, and specification by transaction/account type (e.g. utilities, taxes). PSN and Account Holder will jointly work to develop compatibility of the reporting and accounting information with the Account Holder's management and account software. Said access to all account information will be provided by PSN to Account Holder under the following conditions. 1. Said compatibility does not adversely affect, alter or change PSN's established service; 2. Said compatibility is a joint effort between PSN and Account Holder with the Account Holder providing all the needed information to PSN regarding current and/or future management and accounting software. c. PSN will provide, for each Customer who sets up a profile within the PSN system, real- time access to such Customer's account information (but not the information of any other Customer) through the Site. If applicable, PSN will inform each Customer of the charge and amount of any subscription and/or fees or charges for the Services that will be charged to the Customer for the Services. PSN agrees to indemnify and hold harmless Account Holder from all claims and liabilities arising out of a dispute based on non- disclosure of PSN Fees to Customers. Note: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 1 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT d. PSN will provide Account Holder with Check 21 services as described in, and on the terms and conditions set forth in, the Check 21 Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. e. PSN will provide Account Holder with V Post services as described in, and on the terms and conditions set forth in, the V Post Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. f PSN will provide Cash Distribution services as described in, and on the terms and conditions set forth in, the Cash Distribution Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. g. PSN will provide a non-exclusive license to use a Customized Mobile App as described in, and on the terms and conditions set forth in, the Mobile Application Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. h. PSN will maintain a Payment Card Industry ("PCI") Level 1 security certification (or other succeeding security standard required of PSN by PCI) to ensure security of Customer and Account Holder data. 3. PSN reserves the right to modify the Services and Fees and service charges chargeable to Account Holder or its Customers in its sole discretion from time to time. PSN will notify Account Holder of material modifications to the Services or Fees and service charges by electronic means to a designated representative of Account Holder or by written notice at least thirty (30) days prior to the effective date of any such modifications. Account Holder also consents to receiving from PSN any Federal tax statements or other notices required by Federal, State or Local law in an electronic format. 4. Account Holder agrees to cooperate with PSN in resolving any disputes between Account Holder and Customers in a timely manner, reaffirming that PSN is only a payment intermediary and does not own the property or business or represent the Account Holder or Customer in such disputes. Disputed transactions and chargeback's will be handled in the following manner: a. Credit Card Transactions: PSN will notify Account Holder via electronic mail of any disputed credit card payments or chargebacks from Account Holder's Customers. Account Holder agrees to follow its standard operating procedures to resolve such disputed or charge -backed credit card payments and work with PSN, the credit card company, or its agents to investigate any such cases and assist in resolving any such claims. 2. Account Holder will be charged a fee of Fifteen Dollars ($15.00) for each chargeback that is ultimately allowed, at which time, Account Holder gives PSN the authorization to automatically debit Account Holder's account for the total of the original transaction plus the Fifteen Dollars ($15.00) chargeback fee for the purpose of charging it back to the Customer. b. ACH - Checking and Savings Account Transactions, Bank Bill Pay and Check 21 Transactions: 1. Problem transactions: NSF, Invalid Account, Receiver's Account Closed, No Account, Stopped Payment, Account Frozen, Customer Does Not Authorize Payment, RDFI Not ACH Member and/or any other Return Reason Codes as labeled in NACHA Processing Guidelines will be resolved in the following manner: a. PSN will notify Account Holder and Customer of said problem; Note: Sank interchange rates are subject to change; therefore, this quote is valid for 95 days from date of issue. 2 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT b. PSN will stop payment if funds have not already been deposited or, if directed by Customer, process another transaction for Customer. c. In the event that PSN, within one (1) business day, cannot collect the appropriate information from Customer in order to complete the reprocessing of the Customer's transaction and funds from said transaction have been deposited into Account Holder's account, PSN will debit Account Holder's account for a total sum of the original deposit for said transaction. 5. The initial term of this Agreement shall be for a period of three (3) years commencing on the date that the first payment transaction is processed by PSN for any Customers under this Agreement (the "Initial Term"), and shall automatically extend for additional periods of one (1) year (each, an "Extension Term") unless one of the parties provides the other party with written notice of termination of this Agreement at least sixty (60) days prior to the end of the Initial Term or any Extension Term. Notwithstanding the foregoing, Account Holder may terminate this Agreement upon ninety (90) days' prior written notice and payment of Five Hundred Fifty Dollars ($550.00) to PSN as an early termination fee, provided however, that no early termination fee shall be due or payable by Account Holder if it terminates this Agreement under this Section within thirty (30) days of the date on which PSN delivers notice of material modifications to the Services, Fees or service charges under Section 3 of this Agreement other than increases of fees and service charges that are attributable to direct pass through increases from PSN's merchant bank. PSN will process all payments received prior to the date of termination and forward them to Account Holder's account. No Payments will be accepted from Customers after the date of termination. All obligations of Account Holder arising from transactions prior to termination shall survive termination of this Agreement. PSN will notify all Customers registered on the Site as to the termination of this Agreement and inform such Customers that future payments are to be made directly to Account Holder. Notwithstanding any termination of this Agreement, for a period of one hundred eighty (180) days after such termination, Account Holder acknowledges and agrees that PSN shall have the right to automatically withdraw any amounts from Account Holder's depository account that PSN would otherwise have the right to withdraw during the term of this Agreement, including without limitation, credit card chargebacks, the reversal of any Customer payments deposited by PSN into Account Holder's account for which there are insufficient funds, and other disputed charges and problem transactions specified in paragraph 4 of this Agreement. 6. This Agreement may not be assigned by Account Holder without PSN's prior written consent. If PSN gives consent to assignment of this Agreement by Account Holder as set forth above, PSN reserves the right to charge the assignee the Setup Fees shown in Schedule B. PSN may assign this Agreement. 7. This Agreement and the Services to be provided by PSN hereunder in no way alters or modifies the obligations contained in the agreements, if any, between Account Holder and Customers. Account Holder represents, warrants and covenants to PSN that PSN is authorized to collect payments from the Customers for which Account Holder provides PSN the required information. Account Holder further represents, warrants and covenants to PSN: (a) Account Holder has the authority to enter into this Agreement and perform its obligations set forth therein; (b) Account Holder will provide all reasonable assistance to PSN and its subcontractors in providing the Services set forth herein; (c) Account Holder and its authorized users will only use the Services for lawful purposes and in compliance with the rules and regulations of the applicable payment processors (including, without limitation, MasterCard, Visa, Discover and American Express), credit card issuers, and depository account institutions (collectively, the "Rules and Regulations"), and in accordance with PSN's account documentation, policies, specifications, and operating procedures, and will not violate any law of any country or the intellectual property rights of any party; (d) Account Holder shall timely provide all required disclosures to its Customers and obtain any required authorizations pursuant to the Rules and Regulations; (e) Account Holder shall maintain or destroy, as applicable, checks, receipts, and/or payer authorizations in accordance with applicable law and/or retention periods; and (f) Account Holder and its authorized users will Note: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 3 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.corn PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT not (i) sell, lease, distribute, license or sublicense PSN's Site, technology or Services, (ii) engage in spamming, mail -bombing, spoofing or any other fraudulent, illegal or unauthorized use of the Services; (iii) introduce or transmit through the Site, technology or Services, without limitation, via any portion of the Account Holder's computer system that interfaces with the Site, technology or Services, or otherwise, any virus, worm, software lock, drop dead device, trojan-horse routine, trap door, back door, timer, time bomb, clock, counter or other limiting routine, instruction or design or any other codes or instructions that may be used to access, modify, delete, damage, disable or prevent the use of the Site, technology, or services or other computer systems of PSN or its subcontractors; and (iv) should Account Holder receive notice of any claim regarding the Site or Services, Account Holder shall promptly provide PSN with a written notice of such claim. 9. a. Account Holder agrees to defend, indemnify, and hold PSN harmless from and against any third -party claims and/or Customer claims, including any damages, costs, expenses and attorneys' fees to the extent arising, in whole or in part, out of (a) any inaccuracy in or breach of Account Holder's representations and warranties contained in this Agreement; (b) Account Holder's breach of any covenant or obligation contained in this Agreement; (c) any claims or disputes arising under any agreement between Account Holder and a Customer (or any third party) or otherwise relating to the relationship between Account Holder and a Customer (or any third party) including, without limitation, any dispute over the amount owed by a Customer to Account Holder (other than claims relating to PSN fees); and (d) any claims or disputes caused in whole or in part by the information or directions provided to PSN by Account Holder or its agents. b. PSN agrees to defend, indemnify, and hold Account Holder harmless from and against any third -party claims and/or Customer claims, including any damages, costs, expenses and attorney's fees to the extent arising, in whole or in part, out of (a) any inaccuracy in or breach of PSN's representations and warranties contained in this Agreement; (b) PSN's breach of any covenant or obligation contained in this Agreement; and (c) any claims or disputes arising under any agreement between PSN and a Customer (or any third party) or otherwise relating to the relationship between PSN and a Customer (or any third parry). PSN's obligations under this paragraph do not apply to any of the foregoing causes to the extent resulting from acts or omissions of Account Holder. 10. PSN and Account Holder are independent contractors and this Agreement does not establish any relationship of partnership, joint venture, employment, franchise or agency between PSN and Account Holder. Neither PSN nor Account Holder will have the power to bind the other or incur obligations on the other's behalf without the other's prior written consent, except as otherwise expressly provided herein. Notwithstanding the foregoing, Account Holder acknowledges that PSN shall be Account Holder's agent solely for purposes of receiving and processing payments from Account Holder's Customers as provided in this Agreement. 11, PSN represents that it owns and will retain during the term of this Agreement all proprietary rights in and to all development tools, routines, subroutines, applications, software and other materials that PSN may use in connection with implementation and operation of the Site, and has the right to license and otherwise permit Account Holder's and Customers' usage of such Site and other materials in accordance with the terms of the Agreement. This Agreement does not transfer to Account Holder any ownership or proprietary rights in PSN's Site, technology or any work or any part thereof, and all right, title and interest in and to PSN's Site and technology will remain solely with PSN. PSN agrees to indemnify and hold Account Holder harmless from any liabilities or charges, including attorney's fees, arising out of any claim that PSN or Account Holder has infringed the proprietary rights of others in performing the Services under this Agreement or in operating the Site. a. PSN shall notify Account Holder if PSN changes or adds any functionality of the Services as implemented on the Site. Under no circumstance shall PSN offer Customers of Account Holder any community features (such as mail, chat, message boards, or the ability to create home pages) from the Site. PSN shall not, in conjunction with the Site or the Services, use any interstitials Web pages, pop-up windows, other intermediate steps or any other content which acts as a barrier to the transition of a Customer from Account Holder's Web site to the Site. Note: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 4 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT b. PSN shall be responsible for providing all customer support regarding the Services or the Site and Account Holder may redirect to PSN any associated customer support inquires. c. PSN's privacy policy shall make any disclosures, or obtain any Customer consent necessary, to make the disclosures about Customers back to Account Holder required by this Agreement. d. Account Holder hereby grants to PSN a non-exclusive, worldwide, revocable right to use Account Holder's domain names, trademarks and logos reasonably necessary for PSN to perform under this Agreement (collectively, the "Marks"). Account Holder may terminate the foregoing right to use the Marks if, in Account Holder's sole discretion, PSN's use of the Marks is not related to PSN's performance under this Agreement or PSN's use of the Marks tarnishes, blurs, diminishes, or dilutes the quality associated with the Marks or the associated goodwill and such inappropriate use is not cured within thirty (30) days of notice of such inappropriate use. Title to and ownership of the Marks shall remain with Account Holder, and PSN shall have no ownership interest in the Marks. PSN shall not take any action inconsistent with Account Holder's ownership of the Marks, and any benefits accruing from the use of such Marks shall automatically vest in Account Holder. 12. PSN WARRANTS THAT IT WILL PERFORM THE SERVICES IN ACCORDANCE WITH THE TERMS OF THIS AGREEMENT. EXCEPT AS SET FORTH IN THE PREVIOUS SENTENCE AND PARAGRAPH 11 ABOVE, PSN AND ITS SUBCONTRACTORS MAKE NO REPRESENTATIONS OR WARRANTIES, WHETHER EXPRESS, IMPLIED OR STATUTORY REGARDING OR RELATING TO ANY OF THE SITE, TECHNOLOGY OR SERVICES AND/OR ACCESS TO OR USE OF THE SITE SERVICES OR TECHNOLOGY PROVIDED TO ACCOUNT HOLDER AND/OR ITS CUSTOMERS HEREUNDER. PSN AND ITS SUBCONTRACTORS SPECIFICALLY DISCLAIM ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINEGEMENT. PSN AND ITS SUBCONTRACTORS ALSO DO NOT GUARANTEE THAT ACCOUNT HOLDER'S AND/OR ITS CUSTOMERS' ACCESS TO THE SITE OR SERVICES PROVIDED UNDER THIS AGREEMENT WILL BE UNINTERRUPTED, ERROR FREE OR SECURE. PSN AND ITS SUBCONTRACTORS DO NOT GUARANTEE THE ACCURACY OF, AND SPECIFICALLY DISCLAIM LIABILITY FOR, INFORMATION OR DATA THAT IS SUPPLIED OR KEY -ENTERED BY ACCOUNT HOLDER, ACCOUNT HOLDER'S CUSTOMERS OR ACCOUNT HOLDER'S EMPLOYEES OR AGENTS. PSN AND ITS SUBCONTRACTORS DO NOT WARRANT THE ACCURACY, RELIABILITY, COMPLETENESS OR TIMELINESS OF THE CONTENT OF INTERNET WEB SITES OR OTHER DATA RECEIVED BY ACCOUNT HOLDER OR ACCOUNT HOLDER'S CUSTOMERS VIA THE INTERNET. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN, IN NO EVENT WILL PSN'S LIABILITY TO ACCOUNT HOLDER, CUSTOMERS, OR ANY THIRD PARTY FOR ANY DAMAGES OF ANY KIND, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED AN AMOUNT EQUAL TO THE FEES PAID BY ACCOUNT HOLDER AND ITS CUSTOMERSTO PSN FOR THE SERVICES DURING THE SIX (6) MONTHS PRECEDING THE DATE ON WHICH THE CLAIM FIRST ACCRUED (THE "LIABILITY CAP"). PSN SHALL NOT BE LIABLE TO ACCOUNT HOLDER, CUSTOMERS OR ANY OTHER PERSON FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOSS OF BUSINESS PROFITS) OR PUNITIVE DAMAGES FOR ANY MATTER ARISING OUT OF OR RELATING TO THE SITE, THE SERVICES, THIS AGREEMENT OR ITS SUBJECT MATTER, EVEN IF PSN HAS BEEN APPRISED OF THE LIKELIHOOD OF SUCH DAMAGES OCCURRING. 13. PSN agrees that all information of Account Holder and Customers, including without limitation, Customers' names, addresses and account numbers, shall be treated as confidential by PSN, shall not be disclosed to any third party (other than to credit card issuers or PSN's processing bank in the performance of this Agreement) except as required by law. PSN agrees not to exploit or use such information except as expressly permitted by this Agreement, and shall not sell, purchase, provide or exchange credit card account number Note: Bank interchange rates are subject to change, therefore, this quote is valid for 15 days from date of issue. 5 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT information without the written consent of the Customer. PSN will destroy any cardholder information that is no longer necessary in a manner that will render the data unreadable. 14. PSN agrees to procure and maintain the following insurance policies and bond in no less that the following minimum amounts (or such other minimum amounts, if higher, as required by law), with such reasonable deductibles as PSN shall determine: Errors and Omissions Professional Liability Coverage $2,000,000 Each Claim; $2,000,000 Aggregate; $100,000 Deductible Commerdal Umbrella Liability Coverage $2,000,000 Each Occurrence; $2,000,000 Aggregate Commerdal Crime Coverage $250,000 Form A - Blanket Employee Dishonesty; $250,000 Form B - Forgery or Alteration; $10,000 Form C - Money and Securities; $250,000 Business Service Bond; $2,500 Deductible Commercial General Liability Coverage $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate; $1,000,000 Personal and Advertising Injury; $1,000,000 Each Occurrence; $10,000 Medical Expense Automobile Liability Coverage $1,000,000 Workers Compensation and Employers Liability Coverage $1,000,000 Accident; $1,000,000 Policy Limit; $1,000,000 Each Employee 15. Account Holder understands that PSN is party to a Merchant Services Agreement pursuant to which PSN is being provided with certain payment processing services by a member (a "Provider") of MasterCard, Visa, Discover and/or similar entities (collectively, "Associations"), and that Account Holder is a sub -merchant under said Merchant Services Agreement. As a conditional precedent to PSN's obligations under this Agreement, Account Holder shall enter into a Sub -Merchant Agreement with the Provider (on Provider's current form) to satisfy the Associations' requirement that the Account Holder have a direct contractual relationship with a member of the Associations. 16. This Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin, without application of its conflicts of law principles. For the purpose of any dispute arising under, or related in any way to, the subject matter of this Agreement, the parties agree that such dispute shall be heard exclusively by the federal or state courts situated in Dane County, Wisconsin. The parties hereby submit to the exclusive jurisdiction of the federal and state courts situated in Dane County, Wisconsin, and agree not to raise any objection to or defense based upon the venue of said courts. EACH PARTY HEREBY WAIVES, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, ANY RIGHT IT MAY HAVE TO A RIGHT OF TRIAL BY JURY WITH RESPECT TO ANY DISPUTE ARISING UNDER OR RELATED IN ANY WAY TO THE SUBJECT MATTER OF THIS AGREEMENT. 17. Account Holder will certify to PSN the identity of any person Account Holder has authorized to act as its agent with respect to the Services. Any such person is authorized to, without limitation, take any action on behalf of Account Holder as it relates to any Services. PSN shall be able to conclusively presume that such agency continues until PSN receives written notice to the contrary. PSN may rely on instructions received from such persons and need not make any inquiries to confirm that the instructions are within the scope of the agency. 18. The undersigned warrants and represents that he/she has all requisite authority to execute this Agreement on behalf of Account Holder, and that he/she is authorized to bind Account Holder to the terms of this Agreement. 19. This Agreement may be executed in counterparts. Each such counterpart shall be considered an original, and all of such counterparts shall constitute a single agreement binding the parties as if they had signed a single document. Faxed, photocopied and scanned signatures shall be acceptable to and legally binding on the parties to this (Vote: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 6 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT Agreement. No party to this Agreement shall raise the use of a facsimile machine, email transmissions, or other electronic transmission to deliver a signature or the fact that any signature or this Agreement were transmitted or communicated through the use of facsimile machine, by email, or other electronic transmission as a defense to the formation of a contract and each such party forever waives any such defense. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. ACCOUNT HOLDER Company: Signature: Print Name: Title: PAYMENT SERVICE NETWORK, Inc. By: Name: Title: Payment Service Network, Inc. 2901 International Lane, Suite 101 Madison, WI 53704 877-390-7368 Toll Free; 608-442-5116 Fax Note: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 7 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT SCHEDULE W [Complete Sections I. II and IIII I. CORPORATE OFFICE INFORMATION Contact Name: I Michele Lindau I Business Legal Name: I City of Hugo Address: 14669 Fitzgerald Ave N Telephone: 651-762-6315 Email: I mlindau@ci.hugo.mn.us City, State, ZIP: I Hugo, MN 55038 Fax: Website: I http://www.ci.hugo.mn.us II. LIST OF ADDITIONAL PROPERTIES ACCOUNTS ORSERVICES: (Please use a separate sheet if needed or an Excel spreadsheet if possible.) Total Service Description Number or Property Name Potential Payers Address Tax ID Last 4 Digits of (If different from Corporate above) REQUIRED Checking (Include: Street Address, City, State, ZIP) Account Contact Person (for this account, if different from above) Email (for this account, if different from above) Phone Number (for this account, if different from above) 100 Permits III. DEPOSITING AND INVOICING INSTRUCTIONS AND REQUEST FOR VOIDED CHECKLI: • Check the box as to how you want PSN to debit its fees from your bank account(s). X PSN should invoice and take its fees from the same bank account(s) to which it is depositing funds ❑ PSN should invoice and take its fees from a different bank account than the one to which it is depositing funds. Last 4 digits of bank account from which PSN takes fees: _ (please provide voided check, no deposit slips allowed) • Attach to this Agreement, an actual voided check(s) for the bank account that PSN will deposit funds into and, if applicable, a voided check of the account from which PSN will debit its fees. It must be a printed voided check and not a starter check, a deposit slip or other substitute. If it is not possible to attach a voided check(s), then you can attach a letter from your bank(s) on bank letterhead that is legally signed by a bank representative, verifying your checking/savings account number and the bank's routing number. NOTE: If using more than one bank account, mark each voided check to clearly identify which account it represents. • In order to debit fees from your account(s), you may have to inform your bank(s) that Payment Service Network (PSN) is an approved vendor. Once you have signed and returned this Agreement, PSN will provide you with its official NACHA vendor number to provide to your bank(s). Note: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 8 Payment Service Network, Inc. 1 2901 International Lane, Madison WI 53704 1 www.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT SCHEDULE "B" Fee Schedule for City of Hugo, MN The items marked with an'T' are applicable to this Agreement. ® SETUP/EQUIPMENT FEES One-time Setup $149 Paid by Account Holder ® Web Customization with City Logo Custom $50 Paid by Account Holder ❑ Mobile App NA $ NA ® Training Included NA ® Software Integration with OPG OPG Laserfiche Documents Included NA ❑ Custom Programming $ NA ❑ Swipe Credit Card Setup $ NA ❑ Check Scanning Equipment $ NA ® Credit Card Swipe Machine CITY 1 Veril'one vx520 with EMV 1 $250 Paid by Account Holder MONTHLY FEES ® Gateway for each PSN Account Waived NA Bank Bill Pay eSolution/eCash Solution $ NA ❑ Mobile App Included NA ❑ Outbound Auto -Call Messaging $ NA ® Swiped Credit Card $4.95 Paid by Account Holder TRANSACTION FEES (all fees are per item; unless otherwise noted, only one fee will be charged per transaction) ® ® eChecking or eSavings Payment Credit Card Payments ®MasterCard ®VISA ®Discover ®AMEX ® Online Net Deposit $1.00 Paid by Customer ❑ Automated Phone NA $ NA ❑ Text NA $ NA ❑ Live PSN Rep NA $ NA ® Online Net Deposit 2.75%* Paid by Customer ❑ Automated Phone NA $ NA ❑ Text NA $ NA ❑ Live PSN Rep NA $ NA Rates for AMEX (above rates are for all other credit cards) 2 75%* Paid by Customer ❑ Bank Bill Pay eSolution (bank -issued checks) NA $ NA ❑ Back Office Auto -Pay NA $ NA ❑ eCash Solution NA $ NA ❑ Auto -Post Check Scanning (Check 21 or RDC) NA $ NA ® Standard Credit Card Swipe Net Deposit OTHER FEES 2.75%* Paid by Customer ® Annual Security Compliance (billed annually) Due each December $89.00 Paid by Account Holder ❑ Outbound Auto -Call Messaging Only answered calls get assessed the fee; recording device pickups are considered answered. 15C per minute, 2-minute minimum NA ® NSF (for online and phone check/savings transactions with insufficient funds) NSF (for scanned and VPOST checks) $35.00 Paid by Customer NA Paid by Account Holder ❑ ® Chargeback (for credit cards that are disputed) $15.00 *If payment is less than $100, the Customer will be charged 2.75% plus 50C. Net Deposits are Customer payment deposits less Transaction Fees. Gross Deposits are Customer payment deposits including Customer paid Transaction Fees, if any. Note: Bank interchange rates are subject to change; therefore, this quote is valid for 15 days from date of issue. 9 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 wwv✓.PaymentServiceNetwork.com PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT SCHEDULE "B" continued FEE SCHEDULE for City of Hugo, MN Account Holder's designated depository account(s) shall mean any and all depository accounts which Account Holder has designated in a writing delivered to PSN for PSN to make deposits of payments made by Account Holder's Customers/Payees. Account Holder may only change designated depository account(s) upon not less than fifteen (15) days prior written notice to PSN, provided that Account Holder completes and timely delivers to PSN all forms required by PSN to complete the change in designated depository account(s). Account Holder agrees to pay the Setup/Equipment Fees set forth in this Schedule B upon execution of this Agreement. Account Holder agrees to pay Monthly Fees set forth in this Schedule B on or about the first day of each month. All such Setup/Equipment and Monthly Fees are non-refundable and will be automatically withdrawn by PSN via auto debit from the Account Holder's designated depository account(s) as set up with PSN or, at PSN's option, deducted from Customer payments before such payments are deposited into Account Holder's designated depository account. Account Holder agrees to pay Transaction Fees and Other Fees as designated in Schedule B. PSN shall, at PSN's option, (a) deduct Transaction Fees and Other Fees from Customer payments before such payments are deposited into Account Holder's designated depository account and/or (b) auto -debit from Account Holder's depository account(s) on or around the first of every month the total of all Transaction Fees and Other Fees incurred during the immediately preceding month which were deposited into the Account Holder's depository account. PSN will endeavor to have Customer payments deposited into Account Holder's designated account or accounts within three (3) banking days of payment, however, Account Holder acknowledges that it may take up to five (5) banking days to complete such deposits due to bank notification times and different deposit frequencies from the credit card processors to PSN. A "banking day" is a day of the week on which a bank or financial institution is open to the public for carrying on all of its banking functions (i.e., Monday through Friday, excluding Saturday, Sunday and legal holidays). PSN acknowledges and agrees that all amounts received from Customers less per item Transaction Fees collected by PSN, and less any Monthly Fees and Other Fees (collectively, "Fees") owed by Account Holder, will be the property of the Account Holder and PSN will have no right to retain such amounts for any reason, including, without limitation, pursuant to any rules of bankruptcy or insolvency. PSN will function as a repository for the net funds and not as owner of the net funds at any time (otherthan the Fees owed to PSN). PSN's failure to deduct or auto -debit any Setup/Equipment Fees, Monthly Fees, Transaction Fees or Other Fees ("Unpaid Fees") does not forfeit PSN's right to collect such Unpaid Fees from Account Holder at a later date, and Account Holder agrees to pay such Unpaid Fees to PSN. PSN is hereby granted a security interest in amounts received from Customers to secure payment of the Unpaid Fees, and shall have a contractual right of offset against amounts received from Customers equal to the amount of Unpaid Fees. ACCOUNT HOLDER: Signature: Print Name: Date: Title: Note: Sank interchange rates are subject to change; therefore, this quote is valid for 95 days from date of issue. 10 Payment Service Network, Inc. 12901 International Lane, Madison WI 53704 1 wvvw.PaymentServiceNetwork.com PSN AMERICAN EXPRESS ADDENDUM This PSN American Express Addendum to the Payment Service Network, Inc. Agreement for Service ("Addendum") is executed by the undersigned Account Holder on the date first written below (the "Addendum Effective Date"). RECITALS A. Payment Service Network, Inc. ("PSN") and Account Holder are parties to an Agreement for Service (the "Agreement"). B. Account Holder wishes to have PSN accept payments from Customers via the American Express Card through the Site, or otherwise (phone in or fax in) (the "Amex Services"). C. Account Holder agrees that the Amex Services shall be added to the "Services" provided pursuant to the Agreement. D. American Express Travel Related Services, Inc. ("American Express") requires certain provisions to be included in the Agreement as a condition of PSN providing the Amex Services, and the parties wish to include such addition terms in the Agreement as provided in this Addendum. E. Capitalized terms which are not defined in this Addendum shall have the meaning assigned to such terms in the Agreement. NOW, THEREFORE, in order to carry out the intent of the foregoing recitals, which are made a contractual part of this Addendum, the Account Holder agrees as follows: 1. Addition of Amex Services. The Amex Services are hereby added to the definition of "Services" being provided pursuant to the Agreement. Account Holder hereby authorizes PSN to accept payments made via the American Express Card and to submit American Express Card charges on behalf of the Account Holder and its Customers. 2. Reserves Required by American Express. The following reserve provisions are hereby added to the Agreement, as required by American Express. The following provisions shall only apply to governmental entities to the extent permitted by applicable law: A. Creating a Reserve. In its agreement with PSN, American Express has the right, in its discretion, to determine that it is necessary to establish a reserve ("Reserve"). If American Express believes that its needs to create a Reserve, it may immediately establish a Reserve, increase any existing Reserve, or terminate this Addendum. American Express may establish a Reserve by (i) withholding amounts from payment American Express would otherwise make to Account Holder (or to PSN for the benefit of Account Holder) or (ii) requiring Account Holder to deposit funds or other collateral with American Express. Any collateral provided pursuant to this Section is subject to the prior written approval of American Express. American Express may increase the amount of the Reserve at any time so long as the amount of the Reserve does not exceed an amount sufficient, in American Express' reasonable judgment, to satisfy any financial exposure or risk to American Express (including charges submitted by Account Holder for goods or services not yet received by American Express card members and American Express' costs of handling disputed charges). B. Application of Reserve. American Express may deduct and withhold from, and recoup and set-off against, the Reserve (1) any amounts owed to American Express or any of its affiliates; (ii) any costs incurred by American Express in connection with the administration of the Reserve, including attorneys' fees; and (iii) any costs incurred by American Express as a result of Account Holder's failure to fulfill any obligations to American Express, any of its affiliates, or to American Express card members, including attorneys' fees and American Express' costs of handling disputed charges. .N C. Providing Information. Account Holder must provide American Express promptly, upon request, information about Account Holder's and its affiliates' finances, creditworthiness, and operations, including the most recent certified financial statements. P. Indemnification. If and to the extent that the acts of omissions of Account Holder and/or its Customers cause American Express to exercise its right to establish a Reserve, Account Holder shall indemnify and hold PSN harmless from and against all amounts reserved, costs, expenses, reasonable attorneys' fees and legal expenses, except to the extent that the loss resulted from PSN's own negligence or intentional misconduct. Without limiting the generality of the foregoing, PSN reserves the right to establish and apply a Reserve under the principles contained in this Section 2 in the event American Express reserves amounts owed to PSN based on the acts or omissions of Account Holder and/or its Customers.] 3. Additional Provisions Required by American Express. A. American Express as Third Penry Beneficiary. American Express is a third party beneficiary of the Agreement (and all applicable addenda) with full right authority to enforce the Agreement and applicable addenda against Account Holder. For avoidance of doubt, nothing contained herein shall impose any obligations on American Express under the Agreement or any addenda to the Agreement. B. Merchant Regulations. Account Holder agrees to comply with and be bound by all Merchant Regulations published by American Express from time to time, as amended (the "Merchant Regulations") which are applicable to "Sponsored Merchants" including, without limitation, Section 13 of the Merchant Regulations. The applicable provisions of the Merchant Regulations are incorporated herein by this reference. Account Holder acknowledges that PSN has provided Account Holder with a copy of the Merchant Regulations as of Addendum Effective Date and that Account Holder is responsible for obtaining, and complying with, any amendments to the Merchant Regulations. 4. Term and Termination. The term of this Addendum shall commence on the Addendum Effective Date, and shall continue until the first to occur of expiration or termination of the Agreement, or the date on which PSN ceases providing Amex Services. Notwithstanding the previous sentence, PSN may terminate the Amex Services immediately upon notice to Account Holder if PSN determines in its sole discretion that Account Holder has breached this Addendum or violated the Merchant Regulations. 5. Fees. The per transaction and other fees charged for the Amex Services shall be those specified in Schedule B to the Agreement (the "Fee Schedule"), as such Fee Schedule may be amended from time to time. Account Holder acknowledges and agrees that the effectiveness of this Addendum is expressly contingent upon Account Holder's execution of a Fee Schedule (or amended Fee Schedule, if applicable) that includes transaction fees for the Amex Services. 6. Relationship to Agreement. This Addendum is made a part of the Agreement, and describes additional services that are being made a part of the Services under the Agreement. The terms of the Agreement shall apply to the Amex Services, and such Amex Services shall be considered part of the Services under the Agreement. In the event of a conflict between the Agreement and this Addendum, this Addendum shall control. 7. Facsimile and Scanned Signatures. Faxed, photocopied and scanned signatures shall be acceptable to PSN, and legally binding on Account Holder ACCOUNT HOLDER: By: Name: Date Title: 2 G. Iq Mel Memorandum To: Tom Weidt, Mayor, City of Hugo Hugo City Council CC: Rachel Juba, Planner, City of Hugo Mark Erichson, City Engineer, WSB From: Tony Havranek, Senior Ecologist, WSB Date: February 19, 2020 Re: City Project No. 19.17 Rice Lake Preserve WSB Project No. 015340-00 and 015507-00 The purpose of this memo is to recommend approval of a MN Joint Application received from ° Melissa Barrett (Kjohlhaug Environmental) on behalf of Mark Gunther (Fenway Land Company) requesting approval for sequencing and wetland replacement for the Rice Lake Preserve z m Development Project U, The proposed project plan (preferred alternative from the applicant) results in 0.5407 acre of wetland impact across the site (see Figure 4). Impacts are proposed for the entirety of wetlands 1 and 2, and a small portion of wetland 3a and wetland 4. The applicant is proposing to replace for these impacts at a 2:1 ratio (1.0814 acres) from a wetland bank owned by the City of Lino N Lakes, which is within the same major watershed and bank service area. This meet the replacement priority requirements under the Wetland Conservation Act. Based on the information provided in the application, pre -application meeting, and the Technical Evaluation Panel meeting, I am recommending approval of the application for the Rice Lake LO Preserve Development wetland replacement and sequencing application. z Attachments: Q a Notice of Decision z Project area map 0 0 N W I- Z) U) W W U) Q1 W CO n Ki015340-000WdminTermits\19.17 13875 Goodview Ave_ RiceLakePreserve\Replacement\Memorandum_HugoCityCouncil_RiceLakePreserve 021920.docx BOARD OF WATER AND SOIL RESOURCES h ' nnesota Wetland Conservation Act Notice of Decision Local Government Unit: City of Hugo County: Washington Applicant Name: Mark Gunther Applicant Representative: Melissa Barrett Project Name: Rice Lake Preserve LGU Project No. (if any): 19.17 Date Complete Application Received by LGU: 12/23/19 Date of LGU Decision: Date this Notice was Sent: WCA Decision Type - check all that apply ❑ Wetland Boundary/Type ® Sequencing ® Replacement Plan ❑ Bank Plan (not credit purchase) ❑ No -Loss (8420.0415) ❑ Exemption (8420.0420) Part:❑A❑B ❑C❑D❑E OF ❑G ❑H Subpart:02❑30405 0607 0809 Replacement Plan impacts (replacement plan decisions only) Total WCA Wetland Impact Area: 0.5407 Wetland Replacement Type: ❑ Project Specific Credits: ® Bank Credits: Bank Account Number(s): 1122 and 1601 Technical Evaluation Panel Findings and Recommendations (attach if any) ❑ Approve ® Approve w/Conditions ❑ Deny ❑ No TEP Recommendation LGU Decision ® Approved with Conditions (specify below)' ❑ Approved' ❑ Denied List Conditions: 1.) Wetland impacts will be limited to the amounts shown in table 4, section 5.1, page 9 of the Rice Lake Preserve Wetland Permit Application, dated February 7, 2020 (0.5407 acre total). 2.) Wetland impacts will be replaced using approved wetland bank credit from bank 1122 and 1601 at a 2:1 ratio requiring a total of 1.0814 acres of wetland bank credit. 3.) The applicant will mark the wetland boundaries of those wetland to be avoided to reduce the potential for additional wetland impacts during construction. Decision -Maker for this Application: ❑ Staff ® Governing Board/Council ❑ Other: Decision is valid for: M 5 years (default) ❑ Other (specify): 1 Wetland Replacement Plan approval is not valid until BWSR confirms the withdrawal of any required wetland bank credits. For project - specific replacement a financial assurance per MN Rule 8420.0522, Subp. 9 and evidence that all required forms have been recorded on the title of the property on which the replacement wetland is located must be provided to the LGU for the approval to be valid. LGU Findings — Attach document(s) and/or insert narrative providing the basis for the LGU decision'. ❑ Attachment(s) (specify): ® Summary: The applicant is proposing a development within the City of Hugo known as Rice Lake Preserve which will consist of 89 single family homes. The site supports five (5) wetlands (Wetland 1, 2, 3, 3a, and 4). The BWSR NOD Form — November 12, 2019 1 proposed plan will result in impacting wetlands 1 and 2 in their entirety and a portion of wetland 3a. These impacts total 0.5407 acre. The applicant addressed the special considerations as required under 8420.0515 and found that none of the considerations listed would require the application to be denied are require conditional approval. Seauencine The applicant provided two (2) alternatives that would completely avoid all wetland impacts. Both alternatives would not allow the project purpose and/or requirements to be met and were rejected. The initial plan included impacts to the east end of wetland 3 (8,702 sq. ft.). These impacts were eliminated. The applicant also considered further minimizing wetland impacts by moving street c to the west, adding additional stormwater facilities, and eliminating additional lots, but this alternative was rejected due to engineering constraints and further issues related to stormwater runoff. Sequencing flexibility can be applied to both wetlands 1 and 2 under MN Rule 8420.0520 Subp. 7a. A(1) and (2) as these wetlands are currently farmed and the replacement wetland would result in a gain in function. The remaining unavoidable wetland impacts are proposed to be replaced using approved wetland bank credits. Replacement The proposed plan would result in 0.5407 acre of wetland impact after minimization. The applicant is proposing the use of wetland bank credits from bank 1122 and 1601. No bank credits are available in the minor watershed, but both banks are found in the major watershed (Mississippi River-20) and the same Bank Service Area (7). The total amount of wetland credit being applied to this project is 1.0814 acres (2:1 ratio) since the credits are in the same bank service area. Based on the information provided in the Rice Lake Preserve Wetland Permit Application, dated February 7, 2020, the request for sequencing and replacement are approved with conditions. ' Findings must consider any TEP recommendations. Attached Project Documents ® Site Location Map ® Project Plans)/Descriptions/Reports (specify): R CCe Lake Preserve Wetly d Permit Are , l lcation Revised 'FebrLJ F,,., ry 7. 2020 Appeals of LGU Decisions If you wish to appeal this decision, you must provide a written request within 30 calendar days of the date you received the notice. All appeals must be submitted to the Board of Water and Soil Resources Executive Director along with a check payable to BWSR for $500 unless the LGU has adopted a local appeal process as identified below. The check must be sent by mail and the written request to appeal can be submitted by mail or e-mail. The appeal should include a copy of this notice, name and contact information of appellant(s) and their representatives (if applicable), a statement clarifying the intent to appeal and supporting information as to why the decision is in error. Send to: Appeals & Regulatory Compliance Coordinator Minnesota Board of Water & Soils Resources 520 Lafayette Road North St. Paul, MN 55155 BWSR NOD Form — November 12, 2019 travis.germundson@state.mn.u, Does the LGU have a local appeal process applicable to this decision? El Yes' ®No 'If yes, all appeals must first be considered via the local appeals process. Local Appeals Submittal Requirements (LGU must describe how to appeal, submittal requirements, fees, etc. as applicable) Notice Distribution (include name) Required on all notices: ® SWCD TEP Member: Jay Riggs, Washington Conservation District, 455 Hayward Avenue North, Oakdale, MN 55128 jriggs@mnwcd.org ® BWSR TEP Member: Ben Meyer, Board of Water & Soil Resources, 520 Lafayette Road N., St. Paul, MN 55155, ben.meyer@state.mn.us ® LGU TEP Member (if different than LGU contact): Rachel Juba, City of Hugo, rjuba@ci.hugo.mn.us Emily Weber, City of Hugo, eweber@ci.hugo.mn.us Liz Finnegan, City of Hugo, LFinnegan@ci.hugo.mn.us ® DNR Representative: Leslie Parris, Minnesota Department of Natural Resources, 1200 Warner Road, St. Paul, MN 55106 leslie.parris@state.mn.us, Jenifer Sorensen, MN DNR, jenifer.sorensen@state.mn.us ® Watershed District or Watershed Mgmt. Org.: Patrick Hughes, phughes@ricecreek.org; Rice Creek Watershed District, 4325 Pheasant Ridge Drive, Suite 611, Blaine, MN 55449-4539 ® Applicant: Mark Gunther, mark@fenwaylandco.com ® Agent/Consultant: Melissa Barrett, melissa@kjohlhaug.com or As ® Corps of Engineers: Daryl Wierzbinski, US Army Corps of Engineers, Duluth Office, 600 South Lake Avenue, Suite 211, Duluth, MN 55802, daryl.w.wierzbinski@usace.army.mil ® BWSR Wetland Mitigation Coordinator (required for bank plan applications only): Tim Smith, Board of Water and Soil Resources, tim.j.smith@state.mn.us, Amy Waters, Board of Water and Soil Resources, Amy.waters@state. mn.us ❑ Members of the Public (notice only): ❑ Other: Signature: Date: This notice and accompanying application materials may be sent electronically or by mail. The LGU may opt to send a summary of the application to members of the public upon request per 8420.0255, Subp. 3. BWSR NOD Form —November 12, 2019 3 Figure 4 - Proposed Plan with Wetland Impacts & Tree Removal N 0 250 Project Boundary Rice Lake Reserve (IES 2019-183) AFeet ® Wetland Fill Hugo, Minnesota ®�(' ITAT�� r Tree Removal (0.35-ac) Note: Boundaries indicated l LJO�.l AUG F.NVIRON MENTAL URVICTS COMPiMY Tree Cover (--1.4-ac) on thus figure are approximate = and do not constitute an �Y Source: NI NGEO Spatial Commons Wetland official survey product. G. 15 WSb February 26, 2020 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 130' Street Improvement Project Minnesota Department of Transportation — Limited Use Permit WSB Project No. 0101892-000 S.A.P. 224-110-002 Dear Mayor and Council, On May 6, 2019, Hugo City Council entered into a contract with Dresel Contracting for the 130th Street Improvement Project. The project is substantially complete with final paving and bituminous trail improvements to be completed in the spring of 2020. Following MnDOT Municipal State Aid (MSA) approval of the project, the City is required to execute a Limited Use Permit (LUP) with MnDOT for the portion of the trail within the TH 61 (Forest Boulevard N) right-of-way. Attached is a figure identifying the portion of the trail that falls within the MnDOT TH 61 (Forest Boulevard N) right-of-way and the LUP. The LUP is limited to the construction, maintenance, and operation of the trail within the TH 61 (Forest Boulevard N) right-of-way. Staff recommends approval of the LUP as the use of the TH 61 (Forest Boulevard N) right-of-way to promote safe crossing of the highway. If you have any questions or items you wish to discuss, you can contact me at 651-286-8463. Sincerely, WSB & Associates, Inc. :�Za Q Mark Erichson, PE City Engineer Attachment cc: Bryan Bear, City Administrator, City of Hugo Scott Anderson, Public Works Director, City of Hugo Liz Finnegan, Senior Engineering Technician, City of Hugo STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LIMITED USE PERMIT C.S. 8206 (T.H. 61) S.A.P. 224-110-002 County of Washington LUP # 8206-0062 Permittee: City of Hugo Expiration Date: 04/09/2029 In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its Commissioner of Transportation, ("MnDOT"), hereby grants a Limited Use Permit (the "LUP") to City of Hugo, ("Permittee"), to use the area within the right of way of Trunk Highway No. 61 as shown in red on Exhibit "A", (the "Area") attached hereto and incorporated herein by reference. This Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is attached hereto as Exhibit B. Non -Motorized Recreational Trail The Permittee's use of the Area is limited to only the constructing, maintaining and operating a nonmotorized recreational trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also published as the Federal -Aid Policy Guide. In addition, the following special provisions shall apply: SPECIAL PROVISIONS TERM. This LUP terminates at 11:59PM on 04/09/2029 ("Expiration Date") subject to the right of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days written notice of such cancellation. This LUP will not be renewed except as provided below. Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to the Expiration Date, a written request to extend the term. Any extension of the LUP term will be under the same terms and conditions in this LUP, provided: (a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and Area are compatible with the safe and efficient operation of the highway and the Facility and Area are in good condition and repair. If, in MnDOT's sole determination, LUP — Standardized LUP Form Page 1 of 6 LU1001 2/27/2020 modifications and repairs to the Facility and Area are needed, Permittee will perform such work as outlined in writing in an amendment of this LUP; and (b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable governmental body authorizing the Permittee's use of the Facility and Area for the additional term. If Permittee's written request to extend the term is not timely given, the LUP will expire on the Expiration Date. Permittee hereby voluntarily releases and waives any and all claims and causes of action for damages, costs, expenses, losses, fees and compensation arising from or related to any cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or assert any claims for damages, costs, expenses, losses, fees and compensation based upon the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute any legal action against MnDOT based upon any of the claims released in this paragraph. 2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee's sole cost and expense Permittee will: (a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District Engineer; and (b) Surrender possession of the Area to MnDOT. If, without MnDOT's written consent, Permittee continues to occupy the Area after the Expiration Date or earlier termination, Permittee will remain subject to all conditions, provisions, and obligations of this LUP, and further, Permittee will pay all costs and expenses, including attorney's fees, in any action brought by MnDOT to remove the Facility and the Permittee from the Area. 3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no cost or expense to MnDOT. Before construction of any kind, the plans for such construction shall be approved in writing by the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be required for any changes from the approved plan. The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in accordance with MnDOT-approved plans and specifications. Further, Permittee will construct the Facility using construction procedures compatible with the safe and efficient operation of the highway. Upon completion of the construction of the Facility, the Permittee shall restore all disturbed slopes and ditches in such manner that drainage, erosion control and aesthetics are perpetuated. LUP —Standardized LUP Form Page 2 of 6 LU1001 2/27/2020 The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation. Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of the highway and shall provide and ensure reasonable and adequate stopping sight distance. 4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at its sole cost and expense, including, but not limited to, plowing and removal of snow and installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other governmental agency sign post within the Area. MnDOT will not mark obstacles for users on trunk highway right of way. 5. USE. Other than as identified and approved by MnDOT, no permanent structures or no advertising devices in any manner, form or size shall be allowed on the Area. No commercial activities shall be allowed to operate upon the Area. Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the property for highway and transportation purposes. This LUP does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge Facility that would become subject to Section 4 (f) of the Federal -Aid Highway Act of 1968, nor does this permit establish a Bikeway or Pedestrian way which would require replacement pursuant to Minnesota Statutes Section 160.264. No rights to relocation benefits are established by this LUP. This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited to public utilities which may occupy the Area. 6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations relating thereto and any necessary permits relating thereto shall be applied for and obtained by the Permittee. Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivision having jurisdiction and authority in connection with said Area including the Americans with Disabilities Act ("ADA"). If the Area and Facilities are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and perform such obligation without liability to Permittee for any loss or damage to Permittee thereby incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for overhead and supervision within 30 days of receipt of MnDOT's invoice. LUP — Standardized LUP Form Page 3 of 6 LU1001 2/27/2020 7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that in the event improvements are constructed, maintained, or otherwise operated on the Property described in this Limited Use Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Permittee will maintain and operate such improvements and services in compliance with all requirements imposed by the Acts and Regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation, Federal Highway Administration, (as may be amended) such that no person on the grounds of race, color, national origin, sex, age, disability, income - level, or limited English proficiency will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said improvements. 8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is granted, so as to maintain the safety of both the motoring public and Facility users. 9. ASSIGNMENT. No assignment of this LUP is allowed. 10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties, or agreements have been made by MnDOT or Permittee to one another with respect to this LUP. 11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the State's right of way. In the event of spillage of regulated materials, the Permittee shall notify in writing MnDOT's District Engineer and shall provide for cleanup of the spilled material and of materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the Permittee. 12. MECHANIC'S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen, and all other persons acting for, through or under it or any of them), covenants that no laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed or maintained by it or by any subcontractor, materialmen or other person or persons acting for, through or under it or any of them against the work and/or against said lands, for or on account of any work done or materials furnished by it or any of them under any agreement or any amendment or supplement thereto. 13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have been fully given when served personally on MnDOT or Permittee or when made in writing addressed as follows: to Permittee at: and to MnDOT at: City of Hugo State of Minnesota City Hall Department of Transportation 14669 Fitzgerald Ave. N. Metro District Right of Way LUP —Standardized LUP Form Page 4 of 6 LU1001 2/27/2020 Hugo, Minnesota, 55038 1500 W. County Road B2 Roseville, MN 55113 The address to which notices are mailed may be changed by written notice given by either party to the other. 14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota Attorney General's Office, hold harmless and release the State of Minnesota, its Commissioner of Transportation and employees and any successors and assigns of the foregoing, from and against: (a) all claims, demands, and causes of action for injury to or death of persons or loss of or damages to property (including Permittee's property) occurring on the Facility or connected with Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is caused solely by the negligence of State of Minnesota, but including those instances where the State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or control the operations of Permittee or otherwise discover or prevent actions or operations of Permittee giving rise to liability to any person; (b) claims arising or resulting from the temporary or permanent termination of Facility user rights on any portion of highway right of way over which this LUP is granted; (c) claims resulting from temporary or permanent changes in drainage patterns resulting in flood damages; (d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever filed or maintained for or on account of any work done or materials furnished; and (e) any damages, testing costs and clean-up costs arising from spillage of regulated materials attributable to the construction, maintenance or operation of the Facility. LUP — Standardized LUP Form Page 5 of 6 LU1001 2/27/2020 NOTES: 1. CON TRCCTORSHALL PROTECT EXISTING UTILITIES DURING CONS TRUCTIONATNOADDRIONALCOLIPENSATION. 2. THE EXISTING ITIILRES SHOWN ONTHESE PLANS AREAPPROXIMATE. IT IS THE CONTRACTORS RESPONSIBILITY TO VERIFY EXACT LOCATION AND EDEVATIONS. 3. CONTRACTOR SHALL COORDINATE DISRUPTIONTO EXISTING SIGNAL SYSTEMS AND LOOP DETECTOR REMOVALATEPLACEMENT WITH m MBOOT NNCIDENTALG SEE SHEETS 50.0150. D4. i ADJIATGIgE VALVE A BOX F R. �5' 3 G� S I STA: 2+21A0 CONNECT TO I BEGIN B418 E%ISTNO CONC. X3�TLA�'TLT TO BACK PED, RAMP :�•y.�—• •— N B'BRUMINOUS TRAIL </L SZE CONCRETE CURBSGUTTER r lees RrroBALK L� MY3V Rea I 1t STA: 247.21 5340 -BEGIN B4I8 RT TO BACK /(n11I I EXHIBIT A REALMS LUP # 8206-0062 1 915 130TH STREET I / � BB'ROW TO BALK / \'STA: 5.35,00 [I4t,31'BAGR BEGIN TAPER ,OIRIOTA �31AIP LTTO PACE —ENDTAFER 208YLTT\BACK CONSTRUCTKN LIMITS O —� t \� IMD .SMD 2101 - -----w----.�-- --1 W I _ AOJUSTGATE -- CONSTRUCTIONLWITS VALVE 5 BOX 5352 5334 53175 STA: B+2G54 534 SEGIN 8414 ly 211IYRTTOBACK l PV15:2.37.DD PV1E934.5 AD:1 AT K1!T WW .8 SS LP STA2s32.91 . • PROPOSED �� T .ELEVATION . I i ElEVATIDN; EXISTING L ELEVATION -1 r ,PROPOSED L ELEVATION e+Zl 5.50 6-00 614 0 30 SO H:13CA� SCALE IN FEET 0 s 10 V 1 QPF wsb WSB PROJECT NO. 010892-000 SCALE: DESIGN BY: ASSHOWN KAK PLAN BY: CHECK RY: THL MAE y_w 3� 3�g � F U W Q 1J� O La w rj) Z Z LU r2 C C5 K a = 2 STREET CONSTRUCTION PLAN S.AP, SHEET 224-110-002 C4.01 RESOLUTION NO.2020 — CITY OF HUGO WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING LIMITED USE PERMIT WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A NON -MOTORIZED RECREATIONAL TRAIL IN THE RIGHT-OF-WAY OF TRUNK HIGHWAY 61 (FOREST BOULEVARD) FOR THE 130Tn STREET IMPROVEMENT PROJECT S.A.P. 224-110-002 WHEREAS, THE City of Hugo is a political subdivision, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Hugo has approved the 1301 Street Improvement Project to construct a non -motorized recreational trail in the right -of way of Trunk Highway 61 (Forest Boulevard N) to promote the orderly and safe crossing of the highway; and WHEREAS, the State of Minnesota, Department of Transportation requires a Limited Use Permit for the construction and utilization of said pedestrian trail. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA: 1. The City of Hugo hereby enters into a Limited Use Permit with the State of Minnesota, Department of Transportation for the following purposes: To construct, operate and maintain a non -motorized recreational trail within the right- of- way of Trunk Highway 61 (Forest Boulevard N) of the State of Minnesota along 13011, Street. The City of Hugo shall construct, operate and maintain said trail in accordance with the Limited Use Permit granted by the Minnesota Department of Transportation. NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA: The _rOfficer title 1 and the _fOfficer title l� are authorized to execute the Limited Use Permit and any amendments to the Permit. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 2nd day of March 2020. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk z. i 2 0 U z W m ID W N 10 0 0 N W t D W W U) W co WSb January 28, 2020 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: East Cedar St & 241h Ave / Elmcrest Ave N Improvement Project WSB Project No. R-013907-000 Dear Mayor and Council Members: The City of Hugo and City of Lino Lakes have entered into a Joint Powers Agreement to complete this project. Bids were initially received on August 15, 2019, with the low bid of $777,551.60, but were rejected due to unfavorable bid prices. The rebid of this project also included an alternate bid schedule that included sanitary sewer and watermain along Elmcrest Avenue as the City of Hugo was approached regarding potential development on one of the larger parcels along Elmcrest Avenue. Bids were received for the above -referenced project on Tuesday, January 28, 2020, and were opened and read aloud. Six bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by North Valley, Inc., Nowthen, Minnesota in the amount of $700,636.80 (Engineer's Estimate - $733,757.20) for the base bid and $468,543.34 (Engineers Estimate - $436,131.15) for the Alternate Bid. The property owner considering developing their property intends to continue to operate the property as a stable and does not want to extend sanitary sewer and watermain to the property. We recommend that the City Council consider these bids and recommend the City of Lino Lakes award a contract to North Valley, Inc. for the base bid only, in the amount of $700,636.80. Sincerely, WSB Mark Erichson, PE Sr. Project Manager Attachments cc: Ed Youngquist, WSB Diane Hankee, WSB Bryan Bear, City of Hugo kkp K:\013907-000IAdminkDocs\CounciI Packets1013907-000 LOR HUGO 022720.docx BID TABULATION SUMMARY PROJECT: East Cedar Street & 24th Avenue/Elmcrest Avenue North Improvement Project OWNER: City of Lino Lakes WSB PROJECT NO.: 013907-000 Bids Opened: Tuesday, January 28, 2020, at 11:00 am Total Base Bid Alternate 1 TOTAL BID Bid Security (A(Schedules Contractor (5%} , B & C) (Schedule D) A, B, C & D) 1 North Valley, Inc X $700,636.80 $468,543.34 $1,169,180.14 2 Northwest X $825,906.83 $427,641.15 $1,253,547.98 3 T.A. Schifsk & Sons, Inc. X $819,599.96 $455,454.04 $1,275,054.00 4 Meyer Contracting, Inc. X $968,304.25 $333,386.56 $1,301,690.81 5 Park Construction Company,X $906,917.31 $460,389.94 $1,367,307.25 6 Dresel Contracting, Inc. X $865,636.67 $571,570.17 $1,437,206.84 Engineer's Opinion of Cost $733,757.20 $436,131.15 $1,169,888.35 1 hereby certify that this is a true and correct tabulation of the bids as received on January 28, 2020. Denotes corrected figure Paul Hornby, PE Project Manager K:1013907-OOOI4dmlolConstrucdon Adm1n1013907-000 Bid Summary RESOLUTION NO. 2020 — A RESOLUTION RECEIVING BIDS AND RECOMMENDING LINO LAKES AWARD A CONTRACT TO NORTH VALLEY, INC. FOR THE EAST CEDAR STREET & 24TH AVENUE/ELMCREST AVENUE NORTH IMPROVEMENT PROJECT WHEREAS, the City Council of Hugo and City Council of Lino Lakes entered onto a Joint Powers Agreement to Complete this project, and, WHEREAS, both Councils previously directed the City Engineer to advertise for bids for the above - referenced project, and WHEREAS, bids were initially publicly received and opened on August 15, 2019, but not awarded due to higher bid prices, and, WHEREAS, bids were publicly received and opened for a second time on January 28, 2020, and, WHEREAS, City of Lino Lakes has agreed to enter into contract to complete this project if the bids are acceptable to both cities; NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: All bids for the construction of the Cedar Street & 24' Avenue/Elmcrest Avenue Improvement Project have been received and are tabulated on the attached summary. 2. The base bid of North Valley, Inc. in the amount of $700,636.80, for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. The Base Bid is deemed acceptable to the City of Hugo, and the City of Hugo recommends that Lino Lakes enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo for the base bid only. 4. The City Clerk is hereby directed to notify Lino Lakes that the City of Hugo recommends that as the lead agency, City of Lino Lakes, award a contract to North Valley, Inc. for the base bid only, in the amount of $700,636.80. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 2nd day of March 2020. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk q.&-,SFaC+E City Manager's Office f1%� i'i�i7 To: Metro I -Net Members cc: Pete Bauer & Jason Swalley, Metro I -Net From: Patrick Trudgeon, Roseville City Manager Date: February 13, 2020 Re: Metro I -Net Discussion Points Metro I -Net originally started as a collaboration between Roseville and Mounds View to share IT resources in 1999. Since that time, Metro I -Net has grown to 35 member organizations receiving full IT services and 9 associate members receiving limited IT services. Not only has the number of Metro I -Net members grown, each member agency's needs have grown exponentially. Some examples in recent years include the deployment of laser fiche, remote compute_ r access, electronic door access, wireless access points, as well as body cam support for law enforcement. Currently, Metro I -Net is under organizational control of the Roseville City Manager and Roseville City Council. All Metro I -Net employees are actually Roseville employees and fall under Roseville personnel policy, its liability coverage, and compensation structure. The Roseville City Manager makes employment decisions for Metro I -Net including the hiring and termination of employees. The City of Roseville includes the $3.5 million Metro I -Net budget as part of its city budget. While this arrangement has worked for many years, the following issues is making it harder to keep Metro I -Net sustainable into the future: • Roseville City Council concern about the amount of Metro I -Net staff and the added liability and carrying costs for that amount of employees • Roseville City Council concern the use of space within City given other city department space needs • The Roseville employee compensation plan lags behind the market for other local governments and especially with LOGIS, a joint powers entity that provides IT services to many local governments in the Twin Cities. LOGIS has recruited several Metro I -Net staff members over the past couple of years • The JPA has no termination date but does outline procedures to dissolve the organization The new organizational structure will increase the costs for each member. The exact costs have not been determined yet and is highly dependent on the number of members that join the JPA. If all current members remain as members of the JPA, it is estimated that each member, including Roseville, would see an increase of 5% over the 2020 cost. At this point, Roseville is seeking a commitment by your governing board to enter into a Metro I -Net joint powers agreement, subject to final review and approval of the JPA document. This will allow us to proceed in completing the drafting of the JPA and have an assurance on the costs to create the new entity. t 0 Page 3 NEW CREATIONS CHILD CARE & LEARNING CENTER Hello! 5448140th Street N, Hugo, MN 55038 Q www.newcreationschildcare.com (651) 429-3555 We wanted to introduce ourselves as the newest, highest -quality child care center in town We are the new ownership of what used to be Kidz Place off of Highway 61 and 140th Street N. 35E 35E Main S[ �«nchmun RC Hugo New Creations Child Care 8 Learning Center "Al4ke 1371h St N AdN Since 2011, it has been our purpose to deliver high -quality, affordable and faith -based programs to children in communities across Minnesota. Thousands of families have trusted our educational approach as we nurture, enrich and promote their child's desire to be a lifelong learner. New Creations exists to provide a safe, developmentally appropriate, and Christ -centered environment for infants through school age children. Our focus is to provide stimulating, educational, and service -learning experiences that promote each child's social/emotional, physical and cognitive development. Our goal is to support children's desire to be lifelong learners by preparing them for God's future purposes. If there is any way we can partner together to make a positive impact on the community of Hugo, we would love to connect. We invite you to stop by, see our updated facility, and get to know us! Thank you! Andover - Big Lake • Blaine • Blaine at Lexington • Brooklyn Park • Hugo • Lino Lakes • Maple Grove • Ramsey • St. Paul OF ............ Our Location 5448 140th St. N j W11 Hugo, IVIN 55038 r4- • Our Hours to Monday - Friday Our 5448 Hugo, . ........... Our 0 Monday - F 6 m. a.m. - 6 p.m. . ............. ...... . Contact Us (651) 429-3555 :hugo@newcreationschiIdcare.com: newcreationschildcare.com er new creations childcare newcreations.mn dIIINIC ............................... 'Welcome r 1 6- About Us 0 L's I to .) ,l idover - Blaine -Blaine at Lexin ton - Bin Lake . Brooklyn Park Hugo - Lino Lakes - Maple Grove - Prior Lake - Ramsey - St. Paul HUGO HISTORICAL CONUNIISSION Those Were the Days Share memories of Hugo, old & new. Do you have photos, documents, stories or memorabilia of Hugo? Do you know someone that does? Featuring at 2:00, a talk by Brad LeTourneau on the Hugo Cyclone of 1884, followed by a demonstration on how to look up old newspaper articles. Coyne see displays and much more. If you have information on Dr Raymond Del Maas. we would love to see It. fft Thursday, March 19th 1:00pm to 6.90pm Oneka Room in Hugo City Hail Please join us to revisit Hugo's past, look at historic photos, and memorabilia. Hear stories and share In our heritage. We will have forms showing Hugo gave sites. Come & help fill in some of the blanks. Learn about the Mingo family. Council Meeting Calendar March 2020 March 2020 April 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 1 2 3 4 5 6 7 7:00 m Council Meets 7:0 PNP Election 7:00pm PW Neighborhood Meeting (Oneka Room) - Hugo City Council 4:00pm New Creations Open House (5448 140th St. 8 9 10 11 12 13 14 6:30 m BOZA 7:00 m Planning Comm 15 16 17 18 19 20 21 7:00 m Council Meets St. Patrick's Day (Unite 7:00pm Parks Comm 1:00pm Historical Comm Event nk Room) . 5:00pm EDA m Hist. Comm. 22 23 24 25 26 27 28 5:00pm Burger Night (Legion) 6:00pm WBL School Listening Session Oneka El) 6:30 m BOZA 7:00 m Planning Comm 29 30 31 Apr 1 2 3 4 Meetings in green are scheduled/posted meetings 2/26/2020 3:37 PM Council Meeting Calendar April 2020 April 2020 May 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 2 5 6 7 8 9 10 11 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 22 23 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 29 30 31 Apr 1 2 3 4 5 6 7 8 9 10 11 7:00 m Council Meets 5:30pm LBAE (Hugo Oneka Room - o City Counc' 8:00am Clean Up Day (Public Works) 6:30 m BOZA 7:00 m Planning Comm 12 13 14 15 16 17 18 Easter Day (United 11:00am Kidz n' Biz n k Elm 7:00 m Parks Comm 19 20 21 mEDA m Hist. Comm. 22 23 24 25 7:00prn CounciIM mB ZA 7:QQpm PI nnin mm 26 27 28 29 30 May 1 2 5:00pm Burger Night (Legion) Meetings in green are scheduled/posted meetings 2/26/2020 3:37 PM