HomeMy WebLinkAbout2020.04.20 CC Packet
Agenda
HUGO CITY COUNCIL MEETING
REMOTE MEETING
Meeting will be held remotely pursuant to MN Statute Sec. 13D.021.
Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements
by 4:30 p.m. on the meeting day by contacting City Clerk Michele Lindau at 651-762-
6315.
For more information on the remote meeting and participation, go to
https://www.ci.hugo.mn.us/participate.
Meeting ID # 947-5033-6477
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. April 6, 2020, City Council Meeting
2. April 9, 2020 LBAE Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Update on COVID-19 City Response
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City
Council and will be enacted by one motion and a roll call vote. If a member of the City
Council or the public wishes to discuss an item, that item will be removed from the Consent
Agenda and will be considered separately.
1. Approve Claims Roster
2. Approve Ordinance Rezoning Property at 15500 Keystone Avenue North (Charles and
Marykay Haas)
3. Approve Resolution Approving Site Plan for Phase II at 13891 Forest Boulevard (TGK
Automotive)
4. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street
System
5. Approve Hiring of Public Works Seasonal Employees
H. UNFINISHED BUSINESS
1. Approve 2020 Stormwater Management Grant Agreement with RCWD- CSAH8 Water
Reuse Project
2. Update on 2021 Street Reconstruction Projects and Lions Park Improvements
3. Update on Adelaide Landing Playground Improvements
I. NEW BUSINESS
1. None Scheduled
J.VISITOR PRESENTATIONS
1. None Scheduled
K. COUNCIL PRESENTATIONS
1. Update on the Yellow Ribbon Network
L. ADMINISTRATIVE PRESENTATIONS
1. None Scheduled
M.ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON APRIL 20, 2020
D.1 April 6, 2020, City Council Meeting
D.2 April 9, 2020 LBAE Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Update on COVID-19 City Response
City Administrator Bryan Bear will provide an update on how the city is responding to the
coronavirus pandemic.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Ordinance Rezoning Property at 15500 Keystone Avenue North (Charles and
Marykay Haas)
Charles and MaryKay Haas submitted a zoning amendment request to rezone the property located
at 15500 Keystone Avenue North from the Long Term Agricultural Zoning District to the
Agricultural Zoning District. At its April 9, 2020 meeting, the Hugo Planning Commission
considered the request and held a public hearing. No one spoke at the public hearing. The
Planning Commission recommended approval of the ordinance for rezoning to the City Council.
Staff recommends Council approve the ordinance rezoning property at 15500 Keystone Avenue
from Long Term Agricultural to Agricultural.
G.3 Approve Resolution Approving Site Plan for Phase II at 13891 Forest Boulevard (TGK
Automotive)
Sullivan Day Construction is requesting site plan approval on behalf of TGK Automotive for an
approximately 2,900 square foot building addition located at 13891 Forest Boulevard North. At
its April 9, 2020 meeting, the Hugo Planning Commission considered the request and
recommended approval of the ordinance for rezoning to the City Council. Staff recommends
Council approve the resolution approving the site plan for 13891 Forest Boulevard North.
G.4 Approve Resolution Declaring Approval to Modify the Municipal State Aid Street
System
Per State Aid Rules, a City is allowed to add and/or remove mileage annually, provided it meets
necessary criteria. In an effort to maximize the construction need
with the goal of strategically using the annual available allotment of State Aid funds to the City,
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staff is recommending modifications to the system by adding Finale Ave N from 147 St N to
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Frenchman Rd (CR 8) and 145 St N from Finale Ave N to Forest Blvd N (Hwy 61). Staff
recommends that Council approve the resolution declaring approval of modifications to the
MSAS for the City of Hugo and direct staff to submit per MNDOT requirements.
G.5 Approve Hiring of Public Works Seasonal Employees
Staff is requesting authorization to hire/re-hire seasonal employees for the public works
department. In the 2020 General Fund Budget, Council approved funding for six seasonal
employee positions. We have two employees from last year that wish to return. Therefore, a total
of four employees are needed to fill the six seasonal positions. Seasonal Public Works Employees
assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general
public works maintenance. With concerns over the COVID-19 pandemic, our department staffing
has been adjusted to minimize the exposure to the virus. As the weather changes towards a
pattern that is more conducive to our summer maintenance activities, the Public Works
Department will need to transition back to full staffing levels. At that point, we would be in a
position where seasonal employees would be needed in addition to the full staff. Public Works
Director Scott Anderson recommends Council approve the rehiring/hiring of:Roland Guareschi,
Marty Schwartz, Ryan Kranz, Carter Wagner, Cody Grahn, and Martin Jorgenson as seasonal
employees.
H.1 Approve 2020 Stormwater Management Grant Agreement with RCWD- CSAH8
Water Reuse Project
City of Hugo continues to work on goals related to stormwater reuse in an effort to reduce the use
of potable drinking water drawn from the aquifer for irrigation purposes. There are many benefits
of water reuse beyond reducing the demand on the aquifer such as reduction in water
infrastructure needs, cost savings for irrigation users, water quality improvements and reduction
in water volume to downstream water bodies (flood control). Staff was recently notified that we
were successful in replacing the $60,000 Urban Stormwater Remediation Cost Share Program
Grant from the Rice Creek Watershed District with a $100,000 Stormwater Management Grant
from the Rice Creek Watershed District, bringing the total in secured grants for the County Road
8 Water Reuse agreement to $150,000. The total project cost is estimated to be $545,000. The
2020 Stormwater Management Grant Agreement indicates the project will need to be completed
by October 31, 2022. Staff recommends approval of the $100,000 2020 Stormwater Management
Grant Agreement with Rice Creek Watershed District for the County Road 8 Water Reuse project.
H.2 Update on 2021 Street Reconstruction Projects and Lions Park Improvements
At the April 6. 2020, meeting, staff discussed with Council several items related to projects in the
area of Lions Park. As directed by Council, staff will provide an update.
H.3 Update on Adelaide Landing Playground Improvements
At their February 3, 2020 meeting, the City Council approved a request for proposals for a
playground to be installed in the new park in Adelaide Landing. A notification was sent to
residents in the surrounding neighborhoods to invite them to help select the playground at the
Parks Commission meeting of April 15, 2020. In response to COVID-19 and social distancing,
the Parks Commission meeting was held remotely. Four playground designers presented their
proposals and several residents participated as well. In an effort to give more opportunity to
residents to share their input, the final decision on the playground was postponed until the May
20, 2020 Parks Commission meeting. The playground proposals are available to view on the
Parks Planner Shayla Denaway will provide an
update.
K.1 Update on the Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein will update the Council on the activities of the
Yellow Ribbon Network to date.
M. Adjournment
Minutes
HUGO CITY COUNCIL MEETING
REMOTE MEETING
Meeting held remotely pursuant to MN Statute Sec. 13D.021. ZOOM meeting ID #509 613 803
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
OTHERS PRESENT REMOTELY: City Engineer Mark Erichson. City Attorney Dave Snyder,
Community Development Director Rachel Juba
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau
March 16, 2020, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on March 16, 2020, as presented.
. Motion carried.
March 20, 2020, City Council Emergency Meeting
Klein made motion, Miron seconded, to approve the minutes for the City Council Emergency
Meeting held on March 20, 2020, as presented.
. Motion carried.
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as presented.
. Motion carried.
Update on COVID-19 City Response
City Administrator Bryan Bear provided an update on how the City was responding to the
coronavirus pandemic. Mayor Weidt had declared an emergency on March 18,and the Council
extended it at the Emergency Meeting held on March 20, 2020. Since then, no official actions
had been taken, but the City was in a state of readiness. Bear informed Council staff was available
24/7 as needed, and City services remained available, some with modifications. Events had been
canceled through May 1 except for some official meetings. The Board of Appeal and
Equalization meeting and the Planning Commission meetings will be held virtually on April 9, as
well as the Park Commission meeting on April 15 and the EDA meeting on April 21. By MN
Statute, the Chief Administrative Officer must be must be physically present at the normal
meeting location, all members must be able to hear each other, and votes must be conducted by
roll call. The public can watch meetings on Cable TV Channel 16 or the livestream found on the
website. If anyone wished to participate in a meeting, arrangements could be made in advance
Hugo City Council Meeting Minutes for April 6, 2020
Page 2 of 6
with the City Clerk. The City was following public
have a health professional staff. The Stay at Home Order was being followed with most staff
working remotely. Public Works crews were working in shifts independently as much as
ted many of the same changes. Some planning
applicants had put their projects on hold. Building permit applications were still being accepted,
and inspections were being done with modifications. The compost site was open and being
operated by Washington County, but no food waste was being accepted. Also, the Washington
County Library Kiosk was partially opened after undergoing repairs unrelated to the virus.
Construction projects that had been initiated were continuing, such as the water tower project and
Goodview Avenue street project. Projects not yet begun may be slowed down. The HBA had
information on small business loan programs. The County Board would be meeting to talk about
modifying the property tax payment requirement to waive late fees and penalties.
Mayor Weidt clarified that playground were permitt
can be closed by the cities. The City of Hugo chose to keep them open and asked that parents
putting up signs and would monitor the playgrounds and make changes if necessary. The Mayor
stated he had not seen a lot of activity so far, and closing them could be an enforcement issue.
Miron made motion, Klein seconded,
what public facilities are open or closed unless directed otherwise by the Mayor through
emergency actions or by vote of the Council.
. Motion carried.
Washington County Assessor Dan Squyres was in attendance remotely to provide information on
Hugo and answer questions from the Council in
preparation for the Board of Appeals and Adjustments meeting on April 9, 2020. Dan shared
information on work done by the County on property reviews and establishment of market values.
Properties are reviewed every five years, and one-fifth of the properties are looked at every year.
Each year, there are reassessments based primarily on sales. This year, the county will review
approximately 1,400 parcels. Last year, 26,420 parcels were reviewed county-wide. There were
110 new homes constructed in 2019, slightly down from 124 in 2018. Arms- length sales
(willing seller and willing buyer) are used to establish market value. There were 428 sales and
337 arms-length transactions. There were 91 foreclosure sales county-wide, which was not a big
factor in the market. The median home value was $290,000, up 4.1% from last year. County
Commercial values increased significantly
throughout the metro area at 5.9%. Apartments increased at 4.7%, and agriculture classified
properties had increased 6.3%. He reviewed the appeals process saying tax statements were
mailed in March. He had received 34 appeal calls, and was able to handle all but two. He stated
they would likely be appealing to the Local Board.
Bear encouraged anyone who had a question on their classification or value to first contact the
County Assessor. There was an option to provide a written appeal or contact the City to make
Hugo City Council Meeting Minutes for April 6, 2020
Page 3 of 6
arrangement to attend the Local Board of Appeal and Equalization virtually. Documents should
be provided to the City in advance. As a last resort, because the tax notice directs them to,
property owners could come to City Hall.
Consent Agenda
Klein made motion, Petryk seconded, to approve the following Consent Agenda
1. Approve Claims Roster
2. Approve Pay Voucher No. 8 to CB&I for Water Tower No. 4
3. Approve Pay Request to Scandia Trucking, LLC for JD2 Ditch Maintenance
4. Approve Release of the Letter of Credit for Clearwater Cove 1st, 2nd and 3rd Additions
. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Pay Voucher No. 8 to CB&I for Water Tower No. 4
CB&I, LLC had submitted Pay Voucher No. 8 for work on the Water Tower No. 4 Improvement
Project certified through February 28, 2020. Adoption of the Consent Agenda approved payment
to CB&I in the amount of $226,486.86.
Approve Pay Request to Scandia Trucking, LLC. For JD2 Ditch Maintenance
The City of Hugo received a request from Scandia Trucking, LLC, for approval of its first pay
request for the 2019-2020 maintenance on Judicial Ditch #2. City staff had reviewed the pay
request and found it to be satisfactory for work completed to-date. Adoption of the Consent
Agenda approved partial payment to Scandia Trucking, LLC, in the amount of $30,162.
stndrd
Approve Release of the Letter of Credit for Clearwater Cove 1, 2 and 3 Additions
stndrd
Developer DR Horton had requested the City release their letter of credit for the 1, 2 and 3
Additions of the Clearwater Cove Development. City staff had inspected the work and found it
acceptable. Adoption of the Consent Agenda approved the release of the letter of credit being held
stnd
in the amount of $235,857.43 for the 1 Addition, $44,383.60 for the 2 Addition, and
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$44,482.80 for the 3 Addition.
Approve Goodview Avenue Plans and Specs and Authorize Advertisement for Bids
City Engineer Mark Erichson provided background on the Goodview Avenue street improvement
project that would be from the southern City border north to Egg Lake Road/137th Street/County
Road 8. The project would include bituminous pavement reclamation, roadway construction to
26-foot width, minor subgrade corrections, minor drainage improvements, and grading and
Hugo City Council Meeting Minutes for April 6, 2020
Page 4 of 6
culvert replacement only as necessary to address isolated drainage issues. In October, 2019, the
Council authorized the preparation of the feasibility study. At their January 6, 2020, meeting
Council approved receipt of the study and set a public hearing for February 3, 2020. The Council
held the hearing and approved a resolution ordering the project and authorizing staff to prepare
plans and specifications. He explained plans did not include the utility extension to the property
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located north of 130 Street, west of Goodview Avenue that was in question as to whether it
would be subdivided. Plans and specifications had been prepared and were ready to be advertised
for bidding and were available for review at City Hall. He provided a project schedule saying the
next step was to advertise for bids. Award of a contract would occur at the May 18, 2020, City
Council meeting. Construction would likely begin in June of 2020 with completion in September
and the assessment hearing occurring in October.
Weidt asked if there would be any delay with MnDOTapproval on the design because of COVID-
19. Mark said they were working closely with MnDOT and other agencies who are continuing to
operate, and he did not anticipate any delays.
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Haas asked about the northwest corner of the intersection of Goodview Avenue and 130 Street
where the land had been cleared. Mark explained that intersection was not quite complete. The
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City had worked with the landowner during the 130 Street project for additional right-of-way to
shift the road to the south to improve sight-line issues.
Klein made motion, Haas seconded, to approve RESOLUTION NO 2020-18 APPROVING
PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR
THE 2020 GOODVIEW AVENUE IMPROVEMENT PROJECT.
. Motion carried.
Update on 2021 Street Reconstruction and Lions Park
City Administrator Bryan Bear provided an update on various items occurring in the downtown
area that were related. Projects included Lions Park, downtown streets and the street CIP,
stormwater reuse projects on CSAH 8 and downtown, proposed apartment project, extension of
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147 Street, and COVID-19 impacts. He showed how these projects were geographically
connected.
He began with Lions Park stating the Council had directed staff to prepare for possible
construction in 2021. Improvements to streets surrounding the park were scheduled to be done in
2022 according to the Street CIP. Bear explained the benefits of coordinating these projects.
The next steps would be to update the CIP, begin the feasibility study and prepare for the 2021
street project. He talked about the stormwater re-use project for CSAH 8 explaining the project
was ready to build. Funding would be available through an updated grant agreement with the
Rice Creek Watershed District, in addition to money already allocated, and funds from the
Metropolitan Council. There would still be a substantial City cost share, and the City needed to
identify the source for those funds. Bear next talked about the proposed Hugo Gardens
Apartments project that would include nearly 100 units. A public hearing was scheduled at the
Planning Commission, and construction could begin this year and extend into 2021. This could
Hugo City Council Meeting Minutes for April 6, 2020
Page 5 of 6
include a negotiated cost share arrangement for Finale Avenue reconstruction and extension of
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147 Street. Bear explained the benefits of coordinating a stormwater reuse project to serve the
apartment project, Keystone Place, Lions Park, CSAH8, and possibly City Hall. This could all be
done with the Hugo Gardens Development Agreement. COVID-19 could cause financial
uncertainty and delays. Bear asked for Council to discuss the timing and pace of projects and
direct staff to prepare for an amended CIP.
Council asked questions about the feasibility study for Lions Park, amended CIP, timeline, and
the importance of different projects. Bear responded saying the feasibility study would cost
approximately $15,000 to update the study and would work best if combined with the street
project. Staff could try to provide a timeline for projects considering the scope of it and the
possible impacts of the coronavirus. Also, the resiliency of the projects were in question and
whether they would continue to move forward. If the apartment project moved forward, there
would be cost share with the City involved. Lions Park, streets, and water reuse projects could all
be connected. Bear said Lions Park could probably still move forward even if other projects were
pushed back temporality. He stated there could be more information in a few weeks.
Petryk made motion, Miron seconded, to direct staff to prepare an amended CIP for Council
review.
. Motion carried.
Update on Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow
Ribbon Network to date. The YRN had been contacted for help on Easter meals and gift cards.
Hunt club members donated 150 pheasants to the Stillwater National Guard members who will be
picking them up for their soldiers. In the next few weeks, the National Guard will be dong virtual
drills. April Burger Night had been cancelled as well as other events of the YRN.
Local Board of Appeals and Equalization on Thursday, April 11, 2019
City Administrator Bryan Bear reminded Council they were scheduled to meet as the Local Board
p.m. Due to the pandemic, the meeting would take place virtually. Staff had been working on
modifications to ensure the public would be able to address the Council.
Cancel Spring Cleanup on April 11, 2020
City Administrator Bryan Bear
been cancelled due to the COVID -19 pandemic.
Adjournment
Hugo City Council Meeting Minutes for April 6, 2020
Page 6 of 6
Miron made motion, Petryk seconded, to adjourn at 8:25 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
Minutes
LOCAL BOARD OF
APPEALS AND EQUALIZATION
REMOTE MEETING
Meeting held remotely pursuant to MN Statute Sec. 13D.021. ZOOM meeting ID #261 453 406
Mayor Weidt called the meeting to order at 5:30 p.m.
PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT REMOTELY: Washington County Assessor Dan Squire
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau,
County Appraisal Supervisor Don Lovstad, County Assessors Rollie Huber, Kathy Pastorious
The Hugo City Council met as the Board of Appeals and Equalization to hear from property
owners for the purpose of reviewing and correcting the assessment of real estate for the year
2021. The Board considered written appeals from seven property owners, including two that
also joined the Board remotely. The Board was also presented with 15 maintenance changes
recommended by the County.
Miron made motion, Petryk seconded, to approve adjustments to individual parcels owned by:
Pat Schoeller, Judy Schoeller, Gordon Schoeller, Kurt Fischer, Ken Charest and Alex Lemon,
and no change to properties owned by Judy Schoeller and Ryan Allshouse.
Roll call vote-all ayes. Motion carried.
Miron made motion, Klein seconded, to approve adjustments made to 15 properties, as
recommended by the Washington County Assessor.
Roll call vote-all ayes. Motion carried.
Petryk made motion, Haas seconded, to adjourn at 7:00 p.m.
Roll call vote-all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
Agenda Item:
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT: Charles and Marykay Haas. Zoning amendment request to rezone from
the Long Term Agricultural Zoning District to the Agricultural Zoning
District for the property located at 15500 Keystone Avenue North.
DATE: April 16, 2020 for the City Council Meeting on April 20, 2020.
ZONING: Long Term Agricultural District (LA)
REVIEW DEADLINE: June 17, 2020
1.PLANNING COMMISSION UPDATE:
At its April 9, 2020 regularly scheduled meeting, the Hugo Planning Commission considered the
zoning amendment request to rezone from the Long Term Agricultural Zoning District to the
Agricultural Zoning District submitted by Charles and Marykay Haas and held a public hearing.
No one came forward at the public hearing. Staff provided background and recommended approval
of the request. The Planning Commission agreed that the request met the criteria necessary to
approve the application and recommended approval of the zoning amendment to the City Council.
2.DESCRIPTION OF REQUEST:
Charles and Marykay Haas are requesting to rezone their property from the Long Term
Agricultural Zoning District to the Agricultural Zoning District.
3.BACKGROUND:
The Minnesota Agricultural Land Preservation Program was established with the passage of the
Agricultural Land Preservation Policy Act of 1984, which consists of tools for agricultural land
preservation at the local level and a program to create awareness of agricultural land preservation
and conservation tools. With this act, counties adopting agricultural land preservation plans can
offer agricultural preserves, which limitsthe use of the land to agriculture or forestry. In return,
property owners that opt into the program receive property tax credits and protection for normal
agricultural practices. The program also provides tax relief for agricultural and conservation land
Haas Zoning Amendment
Page 2
by requiring the City Assessor to base any assessment on the land’s agricultural value, protecting
the property from substantial tax levy increases, and protecting the land from special assessments.
In order to offer the benefits of agricultural preserves to property owners, a county must have an
approved agricultural land preservation plan. An agricultural land preservation plan is a part of a
comprehensive land use plan that designates land for long-term agricultural use, while providing
for expected growth around urbanized areas. Hugo has zoning and subdivision provisions outlined
in the City Code that restricts properties zoned Long Term Agricultural to agricultural use and
require low residential densities at one dwelling unit per 40 acres.
In 2004, the applicant was approved for a zoning amendment from the Agricultural Zoning District
to the Long Term Agricultural Zoning District in order to enter into the Minnesota Agricultural
Land Preservation Program.
In order to be removed from the Agricultural Land Preservation Program, the local zoning
authority, which is the City of Hugo in this case, needs to approve the zoning amendment from the
Long Term Agricultural Zoning District to the Agricultural Zoning District and sign off on the
request submitted by the landowner for termination of the current agricultural preserve program.
Charles and Marykay Haas would like to rezone their property from the Long Term Agricultural
Zoning District to the Agricultural Zoning District.
4. LEVEL OF DISCRETION IN DECISION MAKING:
The City has discretion in approving or denying rezoning applications, based on whether or not
the proposal meets the standards outlined in the Comprehensive Plan and Zoning Ordinance
requirements. If the City finds that all the applicable standards are met, the rezoning application
must be approved. However, if the City finds that any of the applicable standards are not met, the
application may be denied.
5. CONTEXT:
A. Surrounding Land Use and Zoning
The subject property is zoned Long Term Agriculture (LA) and the land use is identified as
Agricultural. The properties to the north, west, and east are zoned Agricultural (AG). All
surrounding properties are identified as Agricultural in the 2040 Land Use Plan.
B.Natural Characteristics of Site
The 79.41 acre site has a single family home and one accessory structure located on it. The rest of
the property is a mix of wetland and natural vegetation.
6. ANALYSIS:
Staff has analyzed this rezoning based on the four criteria in the City ordinance under Section 90-
40, Zoning Amendments:
Haas Zoning Amendment
Page 3
1. The requested amendment is in compliance with the City’s Comprehensive Plan.
The City’s Comprehensive Plan identifies the subject property as agricultural. The
requested amendment would not change the land use of the property. The property is
located in the east part of the City, which is planned for agricultural and rural residential
uses.
2. The proposed zoning classification is appropriate for the property given the topographic,
environmental and cultural limitations of the site.
The property consists of a single family home and is primarily natural vegetation and
wetlands. While the property is not used for traditional agricultural pursuits, is does contain
high quality natural areas and trees. The Agricultural zoning would be appropriate for the
property.
3. Existing public infrastructure is adequate to handle the development that can reasonable
be foreseen on the site.
The property is served by well and septic. Municipal sewer and water is not available to
this area of the City. By changing the zoning from LA to AG, the minimum lot size
would change from 40 acres to 10 acres. Because the subject property does not have
frontage on a public road, any splitting of the property would require a variance.
No development is proposed on the site and the existing access to the property is
adequate for the use.
4. The proposed zoning classification will not have unreasonable negative impacts on
adjacent properties.
The rezoning will not negatively impact the adjacent properties. The property will remain
in agricultural and open space uses consistent with other properties in the zoning district.
5. The floodplain designation on the official zoning map shall not be removed from floodplain
areas unless it can be shown that the designation is in error or that the area has been filled
to or above the elevation of the regulatory flood protection elevation and is contiguous to
lands outside the floodplain.
The floodplain areas are not proposed to be impacted.
7. CONCLUSION/ STAFF RECOMMENDATION:
Staff finds the application meets the criteria outlined in the City Code and recommends approval
of the zoning amendment request to rezone from the Long Term Agricultural Zoning District to
the Agricultural Zoning District for the property located at 15500 Keystone Avenue North.
8. PLANNING COMMISSION RECOMMENDATION:
Haas Zoning Amendment
Page 4
The Planning Commissionagreed that the request met the criteria necessary to approve the zoning
amendment and recommended approval of the ordinance for rezoning to the City Council.
ATTACHMENTS:
1. Location Map
2. Ordinance for Rezoning
Site
Roads
Hugo Border
Parcel Boundary
15500 Keystone Avenue North
¯
0700
Location Map
Feet
Hugo, MN
1 in = 700 feet
ORDINANCE 2020-XX
CITY OF HUGO
AN ORDINANCE WITHIN THE CITY OF HUGO,MINNESOTA
AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO
CLASSIFY CERTAIN LANDS LOCATED 15500 KEYSTONE AVENUE NORTH
THE CITY OF HUGO ORDAINS:
Section 1. Amendment of the City Code. Chapter 90 of the City Code of the City
of Hugo, Minnesota, is hereby amended by changing the classification on the City of Hugo
Zoning Map to Agricultural (AG) with respect to the property legally described as follows:
The East half of the Northeast Quarter of Section Thirteen in Township Thirty-one North,
of Range Twenty-one West, Washington County, Minnesota.
Section 1. Effective Date.This amendment shall take effect upon its passage.
ADOPTED BY THE HUGO CITY COUNCIL ON APRIL 20, 2020.
______________________________
Tom Weidt, Mayor
ATTEST:
_____________________________
Michele Lindau, City Clerk
Agenda Item: G.3
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO:Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT:Sullivan Day Construction. Site plan application for phase II of TGK
Automotive located at 13891 Forest Boulevard North.
DATE:April 16, 2020 for the City Council Meeting on April 20, 2020.
ZONING: General Business (C-2)
REVIEW DEADLINE: May 15, 2020
1. PLANNING COMMISSION UPDATE:
At its April 9, 2020 regularly scheduled meeting, the Hugo Planning Commission considered the
site plan request to add an approximately 2,900 square footaddition on to the existing building at
TGK Automotive. Staff provided background and recommended approval of the requestsubject
to the conditions listed in the resolution. The Planning Commission agreed that the request met the
criteria necessary to approve the application and recommended approval of the zoning amendment
to the City Council.
2. DESCRIPTION OF REQUEST:
Sullivan Day Construction is requesting site plan approval on behalf of TGK Automotive for an
approximately 2,900 square foot addition on the existing building located at 13891 Forest
Boulevard North.
3. BACKGROUND:
TGK Automotive gained site plan approval in 2018 for an 11,337 square foot auto repair building
located at 13891 Forest Boulevard North. The building was designed to accommodate a future
expansion. The property was previously zoned Neighborhood Service (NS) and was rezoned to
General Business (C-2) at that time. Approval of the rezoning request was contingent on proper
transitions between the land uses and that the impact on the surrounding residential properties is
minimized.
TGK Auto Site Plan Phase II
Page 2
4. LEVEL OF DISCRETION IN DECISION MAKING:
The City’s discretion in approving or denying a site plan is limited to whether or not the proposed
project complies with the Comprehensive Plan and Zoning Ordinance requirements. If it meets
these standards, the City must then approve the site plan.
5. CONTEXT:
A. Surrounding Land Use and Zoning
The subject property is zoned General Business (C-2) and the land use is identified as Commercial
(COM) in the 2040 Land Use Plan. The properties to the north and south are also zoned C-2. The
property to the west, across Highway 61, is zoned General Industrial (I-3) and is occupied by
industrial users. The properties to the east are zoned Low Density Multiple Family Residential (R-
4) and are occupied by the Pineview Meadows Development.
B. Natural Characteristics of Site
The property is approximately 3 acres in size and has wetland on the northeast portion of the site.
There is an existing building on site.
6. SITE PLAN:
The applicant is requesting site plan approval for an approximately 2,900 square foot addition on
the existing auto repair building on site.
The application complies with the ordinance standards as follows:
Building Setbacks
The City Code requires a 30 foot front yard setback, 30 foot side yard setback, and 30 foot rear
yard setback. The site plan meets all setback requirements.
Parking
The City Code states that an auto repair business is required to have 1 parking space for every 250
square feet of floor area. There are 46 existing parking spaces on site. With this calculation and
the new proposed addition, the applicant is required to have 57 parking spaces for the retail
building. The applicant is proposing 69 parking spaces.
The site plan is showing 12 new parking spaces to the south, 12 new parking spaces to the east,
and 6 new parking spaces to the north. The applicant has stated that there is a need for the additional
parking. Staff is comfortable with the proposed parking with the condition that the applicant
provide additional landscaping on the east side of the site in order to adequately screen the site
from the residential neighborhood.
TGK Auto Site Plan Phase II
Page 3
Building Coverage and Lot Coverage
The ordinance limits lot area to be covered by a building up to 40% and lot area to be covered by
impervious surface up to 70%. The building will cover 11% of the lot and impervious surface will
be 44%. The proposed site plan complies with the coverage requirements.
Lighting
There are no new light poles proposed for the site, however, there are exterior wall lights proposed
for the side of the building. The lights are proposed to be downcast fixtures. Staff will continue to
work with the applicant on the fixture types and locations to ensure that they are directed away
from the properties to the east. All lighting for the project shall be downcast, cut-off fixtures to
direct light away from adjoining properties and public streets.
Landscaping
The landscaping on site meets the City’s landscape requirements for a commercial development.
The applicant is proposing to transplant the 10 existing trees on the east side of the site in order to
accommodate for the additional parking spaces created. The trees will be transplanted further east
in order to continue screening the building from the neighboring residential uses. Should the
transplanted trees die during relocation, the applicant will be required to replace the trees with
trees of similar size and maturity. This is listed as a condition of approval. Staff is also
recommending that additional evergreen trees be added to the east side of the site in order to
provide adequate screening of the parking spaces.
Fencing and Screening
The applicant is not proposing any fencing for this site. In addition to the existing mature trees
along the east property line, the applicant is proposing to transplant the recently planted trees on
the east side of the site. This will continue to screen the building from the residential uses to the
east.
The applicant is proposing to keep the existing trash enclosure on the northeast portion of the
building.
Architecture and Building Materials
The existing building complies with the City’s construction standards and guidelines for
commercial buildings. The proposed addition will be of the same materials and colors of the
existing building and will be cohesive to the overall site.
Ponding and Stormwater Management
The applicant is proposing to expand the stormwater management features that were constructed
with the initial TGK Automotive repair building in order to accommodate the additional
impervious surface that is being added to the site. The Stormwater Management Plan submitted
meets the requirements for the site.
TGK Auto Site Plan Phase II
Page 4
Drainage and utility easements shall be dedicated to the City over the expanded stormwater pond
area along with an amended stormwater maintenance agreement.
Utilities
The existing utilities on site can adequately accommodate for the expansion.
Streets and Access
The existing access to the site is sufficient. The applicant has recorded cross access and
maintenance agreements benefitting the properties to the north and south, allowing the neighboring
properties to gain access to their sites.
7. CONCLUSION/ STAFF RECOMMENDATION:
Staff has reviewed the site plan for consistency with the applicable standards outlined in the City
Code and finds that the application is consistent with the standards with the conditions of approval
as recommended in the attached resolutions.
8. PLANNING COMMISSION RECOMMENDATION:
The Planning Commission agreed that the request met the criteria necessary to approve the zoning
amendment and recommended approval of the resolution to the City Council.
ATTACHMENTS:
1. Location Map
2. Resolution
3. Engineers Memo dated April 1, 2020
4. Site Plan Review Documents submitted February 21, 2020
5. Civil Plans submitted March 16, 2020
6. Landscape Plan submitted March 16, 2020
7. Amended Parking Plan submitted April 1, 2020
140th Street North
138th Street North
137th Street North
Roads
Site
Hugo Border
Parcel Boundary
TGK Automotive Site Plan Phase II
¯
0200
Location Map
Feet
Hugo, MN
1 in = 200 feet
RESOLUTION 2020-XX
APPROVING A SITE PLAN APPLICATION FOR PHASE II OF TGK AUTOMOTIVE
LOCATED AT 13891 FOREST BOULEVARD NORTH
WHEREAS, TGK Automotive, has requested approval of a site plan for an approximately 2,900
square foot addition on an existing building for the property legally described as follows:
See Attached
WHEREAS, the Planning Commission has reviewed said site plan and recommends approval.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUGO, MINNESOTA, that it should and hereby does approve site plan for TGK
Automotive, under the following conditions:
1. A site plan is approved in accordance with the plans submitted on February 21, 2020, and
March 16, 2020, except as amended by this resolution.
Prior to issuance of a building permit:
1. All items on the Engineer’s memo dated April 1, 2020, shall be addressed.
2. Drainage and utility easements shall be dedicated to the City over the expanded
stormwater pond area.
3. The stormwater maintenance agreement shall be amended to include the new expansion.
4. The applicant shall provide additional landscaping, to be reviewed and approved by staff,
on the east side of the site in order to screen the added parking spaces from the residential
neighborhood.
5. The applicant shall transplant the existing trees on site located in the proposed new
parking stalls to a new location on the east side of the site.
6. All lighting for the project shall be downcast, cut-off fixtures that direct light away from
adjacent properties and public streets.
Miscellaneous:
7. The addition shall be constructed with the same materials and colors of the existing
building on site.
8. The applicant shall be required to replace any trees that die from being transplanted with
trees of similar size and maturity.
Resolution 2020-XX
TGK Automotive Phase II Site Plan
th
ADOPTED by theCity Council this 20day of April, 2020.
_______________________________
Tom Weidt, Mayor
ATTEST:
__________________________________
Michele Lindau, City Clerk
April 1, 2020
Ms. Rachel Juba
Community Development Director
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Site Plan Review
TGK Automotive Specialists Expansion
WSB Project No. 015694-000
Dear Ms. Juba:
We have reviewed the site plan submittal for the above-referenced project. In particular, we have
reviewed the following plans related to this particular request:
TGK Automotive Specialists Site Plan Review dated 02/21/2020 prepared by KOMA
TGK Automotive Phase 2 Civil Plans dated 02/19/2020 prepared by Hakanson Anderson
Stormwater Management Plan dated 05/07/2018 and revised 02/19/2020 prepared by
Hakanson Anderson
Phase 2 Landscape Plan dated March 13, 2020
WSBENG.COM
|
Based on the review of the site plan documents, we offer the following comments related to this
application:
Site Plan
651.286.8450
|
applicant is proposing to construct additional parking locations on the north, east, and
1. The
south sides of the existing building. The proposed plan provides for better overall vehicular
55101
circulation and the necessary parking required by the business.
|
2. Additional detailed red-lined comments have been provided to the applicant’s engineer.
These comments will need to be addressed prior to approval of the construction plans.
Stormwater Management
3. The applicant is proposing to expand the stormwater management features that were
SAINT PAUL, MN
constructed with the initial TGK construction project to accommodate the additional
|
impervious surface.
4. Required freeboard from groundwater, 100-year high water levels, and emergency overflow
elevations with respect to the lowest floor elevation are met.
5. Stormwater management requirements for this site have been satisfied.
SUITE 200
6. Drainage and Utility Easements for the expanded pond area will be needed along with an
|
amended stormwater maintenance agreement.
178 E 9TH STREET
Ms. Rachel Juba
April 1, 2020
Page 2
Thank you for the opportunity to provide comments on this project. If you have any questions,
please do not hesitate to contact me at 651-286-8463.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
cc: Scott Anderson, Public Works Director (email only)
Liz Finnegan, Senior Engineering Technician (email only)
Emily Weber, Community Development Assistant
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RESOLUTION NO. 2020-
A RESOLUTION DECLARING APPROVAL OF MODIFICATIONS TO THE MUNICIPAL
STATE AID STREET SYSTEM FOR THE CITY OF HUGO, MINNESOTA
WHEREAS, as a requirement to qualify for state aid funding for streets, it is necessary that the City Council
designate certain streets within the City of Hugo to create a Municipal State Aid Street system (MSAS); and
WHEREAS, the Council has reviewed the recommendations of the City Engineer and has approved the
modifications to the City of Hugo MSAS.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO:
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1. That Finale Ave N from 147
St N to Frenchman Rd (CR 8) be added to the City of Hugo MSAS.
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2. That 145St N from Finale Ave N to Forest Blvd N (State Hwy 61) be added to the City of Hugo MSAS.
3. That the City Administrator shall provide a certified copy of this resolution to the City Engineer for
transmittal to the Commissioner of the Minnesota Department of Transportation by May 1, 2020.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 20th day of April, 2020.
____________________________
Tom Weidt, Mayor
ATTEST:
______________________________
Michele Lindau, City Clerk
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