HomeMy WebLinkAbout2020.05.18 CC Packet
Meeting will be held remotely pursuant to MN Statute Sec. 13D.021.
Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements
by 4:30 p.m. on the meeting day by contacting City Clerk Michele Lindau at 651-762-6315.
For more information on the remote meeting and participation, go to
https://www.ci.hugo.mn.us/participate.
Meeting ID # 821 8955 1731
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. May 4, 2020, City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Update on COVID-19 City Response
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Rick Kieffer
3. Approve Notice of Retirement from Fire Chief Kevin Colvard
4. Approve Pay Request No. 2 to Scandia Trucking, LLC, for JD2 Ditch Maintenance
5. Approve Agreement for Services with M health Fairview
Agenda
HUGO CITY COUNCIL MEETING
REMOTE MEETING
MONDAY, MAY 18, 2020 – 7 P.M.
H. UNFINISHED BUSINESS
1. None Scheduled
I. NEW BUSINESS
1. Approve Change Order for 130th Street Improvement Project
2. Presentation of the 2020-2024 Capital Improvement Program
J. VISITOR PRESENTATIONS
1. None Scheduled
K. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
L. ADMINISTRATIVE PRESENTATIONS
1. Schedule City Administrator Performance Review
M. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MAY 18, 2020
D.1 Approval of Minutes for the May 4, 2020, City Council Meeting
Staff recommends Council approve the minutes for the City Council meeting held on May 4,
2020, as presented.
F.1 Update on COVID-19 City Response
City Administrator Bryan Bear will provide an update on how the city is responding to the
coronavirus pandemic.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Public Works Worker Rick Kieffer
Rick Kieffer was re-hired by the City of Hugo on May 31, 2005 returning after a short period of
time in the private sector. Over the past 14 years, Rick has worked under the direction of Public
Works Director Scott Anderson who recommends Council approve the Annual Performance
Review for Public Works Worker Rick Kieffer.
G.3 Approve Notice of Retirement from Fire Chief Kevin Colvard
Hugo Fire Chief Kevin Colvard has submitted his notice of retirement. Staff recommends
Council approve the retirement of Chief Colvard effective December 31, 2020, and direct staff to
begin the replacement process.
G.4 Approve Pay Request No. 2 to Scandia Trucking, LLC, for JD2 Ditch Maintenance
The City of Hugo received a request from Scandia Trucking, LLC. for approval of its second pay
request for the 2019-2020 maintenance on Judicial Ditch #2. City staff has reviewed the pay
request and found it to be satisfactory for work completed to-date. Staff recommends Council
approve Pay Request No. 2 to Scandia Trucking, LLC. in the amount of $50,870.15
G.5 Approve Agreement for Services with M Health Fairview
M Health Fairview will become the City’s Ambulance provider on June 1, 2020. M Health
Fairview will provide the same medical directive and related service to the Fire Department as
North Memorial. Staff recommends Council Approve the agreement for M Health Fairview
Medical Directive Services.
I.1 Approve Change Order for 130th Street Project
As part of the design of the 130th Street Improvement Project, staff evaluated a number of ways
in which access to the Beaver Ponds neighborhood could be maintained from both 130th Street
and 125th Street. Access to 130th Street was viewed to be important, as the intersection of 125th
Street and TH 61 does not have a traffic signal. Access to 130th Street during construction would
allow access to a signalized intersection at TH 61 and 130th Street and Egg Lake Road at various
stages of construction. Staff evaluated options to accommodate this and moved forward with an
option to proceed with utilizing 129th Street, which is a private road, based on lower costs and
better traffic flow. While evaluating costs for options to keep access open to 130th Street, staff
identified the potential need for the mill and overlay associated with the use of 129th Street
should any damage occur due to the increased use of this private road. Even with this potential
cost, this option was deemed to be the least expensive option and provide the best access. An
agreement was reached with the home owners association to utilize 129th Street for access. Prior
to construction starting, staff had taken photos and video of the condition of 129th Street to
document the pre-construction condition of the roadway. This spring, staff reviewed the
conditions of 129th Street and have noticed some additional cracking in the roadway that
warrants completing a mill and overlay improvement on 129th Street . Staff has prepared Change
Order No. 1 in the amount of $28,474.20 for the mill and overlay of 129th Street and is
recommending approval by City Council.
I.2 Presentation of the 2020-2024 Capital Improvement Program
The Finance Department has assembled a Capital Improvement Program with various road
projects and other capital expenditures for the years 2020 through 2024. An updated Capital
Improvement Plan is required if the City Council wishes to issue Capital Improvement Bonds.
The Capital Improvement Plan may be amended annually by the City Council. As such, the
Finance Department strives to continually update the CIP as circumstances dictate. The Finance
Department recommends that the CIP be sent to the Planning Commission for their review and
approval. It will then be returned to the City Council for final approval.
K.1 Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon
Network activities held recently.
M.1 Schedule City Administrator Performance Review
At its May 4, 2020, meeting, Council tabled the scheduling of City Administrator Bryan Bear’s
annual performance review due to the uncertainties related to COVID-19. Staff recommends
Council schedule the performance review.
N. Adjournment