HomeMy WebLinkAbout2020.06.01 CC PacketAgenda
HUGO CITY COUNCIL MEETING
REMOTE MEETING
14669 Fitzgerald Avenue North • Hugo, MN 55038 MONDAY. JUNE 1. 2020 — 7 P.M.
Meeting will be held remotely pursuant to MN Statute Sec. 13D.021.
Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements
by 4:30 p.m. on the meeting day by contacting City Clerk Michele Lindau at 651-762-6315.
For more information on the remote meeting and participation, go to
htt2s://www.ci.hugo.nm.us/participqte.
Meeting ID # 845 8243 9497
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. May 14, 2020, City Council Workshop on Public Works Facility
2. May 18, 2020, City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Update on COVID-19 City Response
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi
3. Approve Annual Performance Review for Public Works Worker Tom Smith
4. Approve Payment Voucher No. 2 for the Water's Edge Stormwater Reuse Project - Phase 2
5. Approve Resolution for Bond Reimbursement
6. Approve Donation to the Hugo Fire Department from the Hummel Family Charitable
Fund
7. Award of 2020 Dust Control Contract
H. PUBLIC HEARING
1. None Scheduled
I. UNFINISHED BUSINESS
1. Receive Bids and Awarding Contract for Goodview Avenue Street Project
J. NEW BUSINESS
1. None Scheduled
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
M. ADMINISTRATIVE PRESENTATIONS
1. Schedule Workshop to review the Lions Park Feasibility Study
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JUNE 1, 2020
D.1 Minutes for the May 14, 2020, City Council Workshop on Public Works Facility
D.2 Minutes for the May 18, 2020, City Council Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Update on COVID-19 City Response
City Administrator Bryan Bear will provide an update on how the city is responding to the
coronavirus pandemic.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi
Since June 17, 2002, Jodie has worked as the City's Utility Billing Clerk in the Finance
Department. Finance Coordinator Anna Wobse recommends Council approve the annual
performance review for Utility Billing Clerk Jodie Guareschi.
G.3 Approve Annual Performance Review for Public Works Worker Tom Smith
Tom Smith was hired by the City of Hugo on June 26, 2000 as a Worker in Public Works
Department. Public Works Director Scott Anderson recommends Council approve the annual
performance review for Public Works Worker Tom Smith.
GA Approve Payment Voucher No. 2 for the Water's Edge Stormwater Reuse Proiect -
Phase 2
Peterson Companies, Inc., has submitted Pay Voucher No. 2 for work certified through May 21,
2020, on the Water's Edge Stormwater Reuse — Phase 2 Project. Staff recommends Council
approve Voucher No. 2 in the amount of $137,359.55 to Peterson Companies, Inc.
G. 5 Approve Resolution for Bond Reimbursement
Federal treasury regulations permit the City to issue bonds after construction has begun on a new
public works facility and use the proceeds to reimburse itself for expenses that have already been
paid, subject to certain timelines. To comply with these regulations, the Council must approve a
bond reimbursement resolution. Passage of this resolution does not require the City to issue
bonds. It merely preserves the City's rights to do so. Staff recommends Council adopt this
reimbursement resolution.
G.6 Approve Donation to the Hugo Fire Department from the Hummel Family Charitable
Fund
Fred and Arla Hummel would like to donate $1,700.00 through the Fred and Arla Hummel
Family Charitable Fund, a Donor Advised Fund of The U.S. Charitable Gift Trust to the Hugo
Fire Department. The funds will be used to purchase an additional Automated External
Defibrillator (AED) to aid in the fulfillment of the Fire Departments AED Program
objectives. Staff recommends Council accept the donation of $1,700.00 to the Hugo Fire
Department.
G.7 Award of 2020 Dust Control Contract
The City of Hugo currently applies dust control to approximately 23 miles of gravel roads
located within its municipal boundaries. The City's 2020 General Budget has accounted for a
dust control project in 2020. As with last year, the City of Grant has requested to combine
contracts with us for dust control in an effort to increase quantities and reduce overall costs. As
in past years, staff will also work with May Township to cost share for the application of dust
control on the shared portion of Keystone Ave. north of County Road 4. Bids for dust control
were received and opened on May 18, 2020. The following prices were received: Northern Salt
Inc. - $1.119/gallon, Envirotech Services - $1.15/gallon. With City Council approval, staff
would coordinate with Northern Salt to deliver and place a total of 144,535 gallons of calcium
chloride in two separate applications, once in mid -June and again in mid -August. Staff
recommends Council approval of a contract with Northern Salt Inc. in the amount of
$161,734.00 for the 2020 Dust Control Project.
I.1 Receive Bids and Awarding Contract for Goodview Avenue Street Project
Bids were received for the Goodview Avenue Street Improvement Project on Thursday, May 21,
2020, and were opened and read aloud. Six bids were received. The bids were checked for
mathematical accuracy. The low bid was submitted by T.A. Schifsky and Sons, Inc., North St.
Paul, Minnesota in the amount of $773,545.01 The Engineer's Estimate was $1,079,250.00.
Staff recommends Council consider these bids and award a contract in the amount of
$773,545.01 to T.A. Schifsky & Sons, Inc. based on the results of the bids received.
LA Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon
Network activities held recently.
M.1 Schedule Workshop to review the Lions Park Feasibility Study
Staff recommends Council schedule a workshop to review the Lions Park Feasibility Study. A
suggested day/time is 6 p.m. on June 15, 2020, just prior to the regularly scheduled Council
meeting.
N. Adiournment
Minutes
HUGO CITY COUNCIL WORKSHOP ON
PUBLIC WORKS FACILITY
REMOTE MEETING
THURSDAY, MAY 14, 2020 — 3:00 P.M.
14669 Fitzgerald Avenue North • Hugo, MN 55038
Meeting was held remotely pursuant to MN Statute Sec. 13D.021
Mayor Weidt called the workshop to order at 3 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
OTHERS PRESENT REMOTELY: Public Works Director Scott Anderson, Finance Director Ron
Otkin, Parks Planner Shayla Denaway
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau
Public Works Director Scott Anderson provided background on discussions regarding the
proposed Public Works facility. The needs study was completed in February, the Council held a
meeting with the Irish Avenue neighborhood in March, and updates were given at recent Parks
Commission and City Council meetings. EJ Rudd and Company had been out to do topographic
and boundary surveys, and soil borings were done by American Engineering and Testing, but the
report had not been completed yet. Site plans and floor plans are nearly complete. The landscape
plan had not yet been done. Staff had met with mechanical and electrical engineers who are
moving ahead on their designs. The Parks Commission will get an update at their next meeting
and the Planning Commission will be updated in June. If Council approves the plans and
authorizes the project for bid in July, construction of the building could begin around the first of
the year 2021 with a possible move in date of October, 2021. Anderson presented details of the
site plan, floor layout, and design options. Council discussed the desire to install a water reuse
system, though it was costly. It was suggested the City seek grant opportunities. Staff will
evaluate benefits and cost impacts. There were also question on whether the facility was big
enough, and Anderson explained it was sized according to the space needs study. There was
discussion on how to hold a neighborhood meeting sometime in June, and it was felt it should be
done remotely. Staff will set up a way for residents to participate. It was suggested information
on the plan be mailed with the notice and/or posted on the City's website, and comments solicited
prior to the meeting.
Klein made motion, Petryk seconded, to adjourn at approximately 4:30 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
Minutes
HUGO CITY COUNCIL MEETING
REMOTE MEETING
14969 Fitzgerald Avenue North • Hugo. MN SS038 MONDAY. MAY 18, 2020 — 7 P.M.
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM Meeting ID # 8218955 1731
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Finance Director Ron Otkin, Community Development Director Rachel Juba
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau
Moment of Silence to Recognize Law Enforcement Memorial Day
Traditionally, the Council attended the Law Enforcement Day ceremony at the Historic
Stillwater Courthouse to honor all those who were killed in the line of duty. In light of the
COVID-19, the ceremony was cancelled for 2020. Mayor Weidt called for a moment of silence
to remember and thank all those who made the ultimate sacrifice.
Minutes for the May 4, 2020, City Council Meeting
Miron made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on May 4, 2020, as presented.
Roll call vote — all ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
Roll call vote — all ayes. Motion carried.
Update on COVID-19 City Response
City Administrator Bryan Bear provide information to Council on how the City was responding
to the Governor's orders regarding the coronavirus pandemic. Executive Order #56 had lifted
the stay at home order. Business were allowed to be open with restrictions beginning June 1.
Remote meetings were strongly encouraged, and employees were directed to work from home if
they could. City services remained available, though slightly modified. Employees were
working remotely and available. Park amenities were all open as well as the compost site and
library kiosk. Building and planning applications were being accepted and processed. The
Public Works Department had staff back f illtime with new guidelines for interaction. It was
noted they were very busy with the normal summer work routine. City Hall was working on a
plan to allow office staff to slowly return to work. Building permits slowed down at the
beginning of the pandemic but had since accelerated with new homes and new projects. The
Good Neighbor Days event had officially been cancelled as most other events that would have
Hugo City Council Meeting Minutes for May 18, 2020
Page 2 of 5
large gatherings. Reservations were not being accepted for any of the City's community rooms
since there was no way to control the number of people. Hugo's playgrounds had been open
throughout the pandemic, and the CDC does not recommend closing them or using spray
sanitizer. Portable restrooms were not in place; park use was short-term in duration and found
unnecessary. Prior to making them available, disinfection actions needed to be determined.
Athletic teams wanted to begin summer practice, and field rentals were targeted for June 1. The
City had not officially closed any fields, but large groups would need a "return to play plan" to
show how they would comply with outdoor guidelines. Peddler's permits were not being issued.
Bear talked about the August primary and November general elections. Absentee ballots were
being encouraged. Staff was working on protocols and procedures on how elections will occur.
Consent Agenda
Petryk made motion, Miron seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Rick Kieffer
3. Approve Notice of Retirement from Fire Chief Kevin Colvard
4. Approve Pay Request No. 2 to Scandia Trucking, LLC, for JD2 Ditch Maintenance
5. Approve Agreement for Services with M health Fairview
Roll call vote — all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Rick Kieffer
Rick Kieffer was re -hired by the City of Hugo on May 31, 2005, returning after a short period of
time in the private sector. Over the past 14 years, Rick has worked under the direction of Public
Works Director Scott Anderson. Adoption of the Consent Agenda approved the Annual
Performance Review for Public Works Worker Rick Kieffer.
Approve Notice of Retirement from Fire Chief Kevin Colvard
Hugo Fire Chief Kevin Colvard had submitted his notice of retirement. Adoption of the Consent
Agenda approved the retirement of Chief Colvard effective December 31, 2020, and directed
staff to begin the replacement process.
Approve Pay Request No. 2 to Scandia Trucking, LLC, for JD2 Ditch Maintenance
The City of Hugo had received a request from Scandia Trucking, LLC. for approval of its
second pay request for the 2019-2020 maintenance on Judicial Ditch #2. City staff had reviewed
the pay request and found it to be satisfactory for work completed to date. Adoption of the
Consent Agenda approved Pay Request No. 2 to Scandia Trucking, LLC. in the amount of
$50,870.15
Hugo City Council Meeting Minutes for May 18, 2020
Page 3 of 5
Approve Agreement for Services with M Health Fairview
M Health Fairview will become the City's Ambulance provider on June 1, 2020. M Health
Fairview will provide the same medical directive and related service to the Fire Department as
North Memorial. Adoption of the Consent Agenda approved the agreement for M Health
Fairview Medical Directive Services.
Approve Change Order for 1301h Street Project
As part of the design of the 1301h Street Improvement Project, staff evaluated a number of ways
access to the Beaver Ponds neighborhood could be maintained from both 130th Street and 125th
Street. Access to 130th Street was viewed to be important, as the intersection of 125th Street and
TH 61 did not have a traffic signal. Access to 130th Street during construction would allow
access to a signalized intersection at TH 61 and 130th Street and Egg Lake Road at various stages
of construction. City Engineer Mark Erichson reviewed several options that were evaluated by
staff, and he recommended the option to utilize 1291h Street, which is a private road, based on
lower costs and better traffic flow. While evaluating costs for this option, staff identified the
potential need for a mill and overlay on 1291h Street should any damage occur due to the
increased use of this private road. Even with this potential cost, Erichson said this option was
deemed to be the least expensive and provided the best access. He explained that an agreement
had been reached with the home owners association to utilize 129th Street for access. Prior to
construction starting, staff had taken photos and video of the condition of 129th Street to
document the pre -construction condition of the roadway. This spring, staff reviewed the
conditions of 129th Street and noticed some additional cracking in the roadway that warrants
completing a mill and overlay improvement project on 129th Street.
Petryk made motion, Miron seconded, to approve Change Order No. 1 in the amount of
$28,474.20 for the mill and overlay of 129th Street.
Roll call vote —all ayes. Motion carried.
Presentation of the 2020-2024 Capital Improvement Program
City Administrator talked to Council about the draft 2020-2040 Capital Improvement Plan
prepared by Finance Director Ron Otkin with the assistance of other staff members. An updated
CIP was required if the City Council wished to issue Capital Improvement Bonds. The document
included streets, a new Public Works facility, and the Lions Park Improvement Project. The
Planning Commission would need to determine if the CIP was consistent with the 2040
Comprehensive Plan. In preparing the CIP, the flat tax rate had been assumed. The CIP could
change if the rate was lowered or projects were eliminated or downsized. Also, the County's
assessment report was out, and the finance director had estimated the 2021 tax capacity increased
by nearly 5%. This would result in a $49 increase in taxes for the median valued house in Hugo.
Bear reviewed the street projects included in the draft CIP document. He explained the
downtown street project was moved ahead to 2021 to coincide with the Lions Park project. The
street project was now estimated at $2,820,000, which had been reduced by a change in the
scope of the project. 145th Street and Finale Avenue were removed, and a short section of 147th
street was added. Those streets and the cost of on -street parking improvements could be
Hugo City Council Meeting Minutes for May 18, 2020
Page 4 of 5
included in the Lions Park Bond, since those items were associated with the park improvements.
The Hugo Gardens Apartment project could include the improvements to Finale Avenue. The
apartment project will be considered by the Planning Commission at their next meeting and by
the Council at their June 1 meeting. A meeting with the neighborhood had not occurred yet.
Bear reviewed other streets projected for improvements during the next five years, which
included a cost share with Washington County for a traffic signal at CSAH 8 and Oneka
Parkway in 2024. The street CIP assumed a 21 % reduction in state aid due to a reduction in gas
tax dollars, which was a direct impact of the Coronavirus
Bear next discussed the construction of a new Public Works building, which could start in
September of this year at a total cost of $12,200,000 with contingency. This would be paid for
with a $7.2 million bond. Two -hundred seventy four -thousand dollars was levied 2020, and that
levy was expected to increase to approximately $557,000 in 2021. One -million dollars would
come from the sale of the existing Public Works facility, three -million from the water and sewer
fund, and $878,000 from the capital facilities fund. Bear spoke briefly on the equipment fund
saying it was fully funded, but to keep it balanced every year the levy must increase, and there
were big purchases expected in 2025.
Bear reviewed what was included in the CIP for parks. Revenues for parks come from the tax
levy, park dedication fees, and grants. This year, Adelaide Landing Park was to be constructed,
and the Goodview Trail Study would be completed at a cost of $17,750 with a portion to be paid
with grant funds. The CIP also included other miscellaneous trail and park projects and Irish
Avenue Park master planning. Last year, the Council added a tax levy for parks in the amount of
$556,133 to start in 2020. The idea was to eventually issue bonds to pay for park improvements
that include Clearwater Creek Preserve, Irish Avenue Park, and Lions Park. Bear explained the
benefits of combining projects.
Bear talked about projects included in utility construction funds. The water and sewer fund was
paying for the completion of Water Tower No. 4 and other well and sewer related maintenance
and improvements in the following years. The stormwater utility fund had an annual levy of
$278,788 for stormwater utility maintenance projects and expenses associated with being the
Local Government Unit (LGU). Bear talked about how the Water Edge Phase 2 and the CSAH 8
stormwater reuse projects were depleting these funds. Projects needed to be combined, and the
City needed to receive grants.
Bids will be received later this year for the new Public Works facility. The Lions Park feasibility
study was to be done this month and built in 2021. The City was still working on the
development agreement with Hugo Gardens Apartments. Bear reminded Council that the CIP
was dependent on the tax rate remaining the same. He explained the next step was to forward
the draft CIP to the Planning Commission for their recommendation.
Petryk shared her concerns about the impact of the virus pandemic on the economy and
appreciated the Council would have another chance to look at the CIP after it went to the
Planning Commission.
Miron made motion, Klein seconded, to forward the CIP draft document to the Planning
Commission for their consideration and for consistency with the Comprehensive Plan.
Hugo City Council Meeting Minutes for May 18, 2020
Page 5 of 5
Roll call vote — all ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Haas shared picture of care packaging events and said many thanks had been
received. Support was given to soldiers that were to be returning, but their return had been delayed
because their replacements could not be trained due to COVID. Also due to the coronavirus, the 24th
Welcome Home Pheasant Hunt needed to be rescheduled. The YRN was not holding their monthly
Burger Night, and they were looking for support. Hass thanked all who donated, and he talked about
the MN Gard flyover on May 4th to show support for the healthcare workers.
Schedule City Administrator Performance Review
Weidt made motion, Klein seconded, to schedule City Administrator Bryan Bear's annual
performance for Tuesday, June 16, 2020, at 3:00 p.m.
Roll call vote — all ayes. Motion carried.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 7:57 p.m.
Roll call vote — all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
Vendor
Invoice
Hose & Rubber LLC
219265-001
Hose & Rubber LLC
219204-001
a 911 Inc
169139
earn
16845108
i Rock Products Inc
40763
Ben Refreshment Services
MSP14365
Century Link
651 426-876
5017025165
Cintas Co oration
Cintas Corporation
5017025165
City Auto Glass
100119482e
Comcast
5/12/2020
Comcast
100700920
Comcast
100700920
De Lae Landen Financial Services Inc
67951547
Graphic Resources
68061
Graphic Resources
1 8086
Hardwood Creek Lumber Inc
j 11750
Hawkins Inc
Hugo Equipment Company
4715424
151835
Hugo Feed Mill
48733
Hugo Feed Mill
48984
Hugo Feed Mill
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Innovative Office Solutions LLC
Instrumental Research Inc
181470
I096556,
IN297032
IN297032'
2537
Jefferson Fire & Safety Inc
IN117771
Laughlin's Pest Control
35363
Liquid Safety Solutions
INV50 88
y Solutions
Li. uid Safet
INV16821
Liquid Safety Solutions
INV16821_
Menards
37691
Menards
37692
Metropolitan Council
1110613
Minnesota Cleaning Services Inc
0620HH01
Minnesota Cleani!V Services Inc
0620HH03
Minnesota Cleanina Services Inc
0620HH03
Minnesota Department of Health
12069
Minnesota Department of Health
4959
Oertel Architects
;To -01.1
Preisler, Chuck
CLAIM
Press Publications
663610
Press Publications
Press Publications
667219
667220
Press Publications
667385
Rehbeins Black Dirt
10391
Safe -Fast Inc
INV231310
Srhifsky (TA.) & Sons Inc_
65789
Schifsky (T.A.) & Sons Inc
65823
Schifsky T.A.) & Sons Inc
SiteOne Landscape Supply
LLC
65867 $
99338473-001 $
SiteOne Landscape Supply
LLC
99338473-001 $
SiteOne Landscape Supply
LLC
99338473-001 $
SiteOne Landscape Su I
LLC
99338473-001 $
SiteOne Landscape Supply
LLC
99345424-001 $
SiteOne Landscape Supply
LLC
99345424-001 $
SiteOne Landscape Supply
LLC
99555167-001 $
SiteOne Landscape Supply
LLC
99555167-001 $
SiteOne Landscape Supply
LLC
99555167-001 $
Stabner Electric LLC
1942 $
Sun Life Financial
June $
T-Mobile
870254054 $
T-Mobile
870254054 1 $
City of Hugo Claims
June 1, 2020
G. 1
474.92 Parts - Unit #208
Street Dept
_J160.47` Hose Nozzle •Returned)
Public Works
264.84 Active 911 App Subscriptions (20)
Fire Dept
100.72 Fax Lines
Administration
9,279.10 1 3/4" Rock
Street Dept
138.44
1 Breakroom Supplies
Public Works
27.76 1 Cell Phone Accessories
Public Works
64.04 911 Emergency Line
Administration
166.72 First Aid Supplies_
Gen Gov't Bldgs
150.93 First Aid S . ies
Public Works
256.25 Windshield Replacement -Unit #115
Street Dept
10.52 Business Cable (thru June 21)
Administration
548.47 Business Internet (May)
Administration
548.47 Business Internet (Ma;)
Public Works
326.94 May Copier Lease Payment
Administration
296.00 Envelopes
Administration
481.10 Utili -Bill Mailing
Water & Sewer
166.19 Water Testing Supplies
Water Utilibo
346.50 Pine Lath
_
ErVineering Dept
1.908.82 Water Chemicals
Water Utility
_ 55.98 Parts - Units #401 & #449
Parks Dept
13.00 Cover Hay - Ditch Maintenance
Stormwater Fund
1.60 Hardware
Public Works
106.25 Grass Seed Mix
Street Dept
Public Works
16.69 Scanned & Copy Stamps
57.92
Copy Paper
Public Works
29.42
USB Storage Case & Binders
Public Works
100.00
Water Bacteria Testing
Night Stick Helmet Lights_
Prosecution Fees (Flat Fee)
Water Utili
546.84
Fire Dept
4,829.00
General Legal
294.95
Disbursements Prosecution Costs)
Civil Legal Fees - See Attached Breakdown
May Pest Control Service (CH)
Shop Towels
Spill Absorbent
General Legal
2,102.50
General Legal
85.00
Gen Gov't Bldgs
175.00
Public Works
180.00
Public Works
175.00 Shop. Towels . Public Works
44.85 Shop Supplies Public Works
17.16 Shop Supplies Public Works
_
425.00 Industrial Discharge Permit (Vactor Truck) Sewer UU
605.00 May Cleaning:Service Gen Gov't Bldgs
500.00 May Cleaning Service Public Works
225.00 May Cleaning Service _ Fire Dept
100.00 May Cleaning Service - Hanifl Parks Dept
23.00 Water Operator Renewal - Dave Greeder Water Utility
23.00 Water Operator Renewal - Thomas Smith_ Water Utility
56,077.64 Public Works Facility Public Works
849.23 2020 Building Code Handbooks (Int'I Code Council) Building Inspections
392.91 COVID-19 Community Response Ordinances/Proceedi
64.63 Ordinance 2020499 Ordinances/Proceedi
52.88 Board of Zoning Public Hearing Notice Ordinances/Proceedi
47.00 Planning Commission Public Hearing Notice Ordinances/Proceedi
168.00 Black Dirt Street Dept
310.80 Disinfecting Wipes (COVID-19)Public Works
_
803.33 1 Asphalt Street Dept
1,175.85 ,Asphalt
Street DeLtt
980.21 Asphalt
Street Dept
140.36 Grass Seed Parks Dept
131.39 Herbicide
Parks Dept
21.41 Sprayer _
_5.97 Sprayer
Parks Dept
Parks Dept
Parks Dept
5.97 Sprayer
(21.41) Sprayer (Returned) Parks Dept
1,170.72 Irri9ation Hardware Parks Dept
97.77 Herbicide Parks Dept
36.32 Safety Sup Ip ies Parks D2pt
2,575.00 Electrical Work - Well No. 4 Water Utili
_
920.23 Disability Premium Finance Dept
816.32 Cellular Phone Charges Various
219.99 E ui ment Purchases Public Works
Page 1
City of Hugo Claims
Jurie 1. 2020
Vendor
Invoice
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
$
$
$
$
$
$
$
$
$
$
Amount Description
1,460.28 2020 Service Agreement - Beaver Ponds
1,275.64 2020 Service Agreement - CSAH 8
1,179.12 2020 Service Agreement - Diamond Poin
327.28 2020 Service Agreement - Frog Hollow
545.48 2020 Service Agreement - Heritage Pond
224.08 2020 Service Agreement - Hwy 61 Rounc
916.65 2020 Service Agreement - Trails
224.08 2020 Service Agreement - Hwy 61 Rounc
362.60 2020 Service Agreement - Cove Park
654.60 ' 2020 Service Agreement - City Hall
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
L4635096158
$
_
4,890.66 2020 Service Agreement - Hanifl Fields
TruGreen
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158
L4635096158_
L4635096158
760
$
$
$
$
1..$
$
$
$
602.16 2020 Service Agreement - Boulevards
994.48 2020 Service Agreement - Fire Hall
742.72 2020 Service Agreement - Public Works
2,668.80 2020 Service Agreement - Lions
1,179.12 2020 Service Agreement- Oakshore
1,347.00 2020 Service Agreement - Oneka
662.96 2020 Service Agreement - Well 2/Tower,
260.00 Tour de Hugo Advertisements
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
TruGreen
Twin Cities Bicycling Club
Verizon Wireless
9853938383
$
1,062.94 Cellular Phone Charges
Washington County 174778
Zack's Inc 34252
Ziegler Inc PC200235850
Total Claims for June 1, 2020
$
_$_
$
$
84,940.37 2020 Assessirg Fee
489.87 Earplugs, Shovels, Rakes, Extension Co,
277.35 Parts -Unit #303
200.459.18
G. 1
Department
Parks Dept
Street Dept
Parks Dept
Parks Dept
Parks Dept
lut Street Dept
Street Dept
wt Street D t
Parks Dept
Gen Gov't Bldgs
Parks Dept
Street Dept
Fire Dept
Public Works
Parks Dept
Parks Dept
Parks Dept
Water Utilipy
Parks Dept
Various
Assessor
Etc I Public Works
Water & Sewer
Page 2
JOHNSON/TURNER
LEGAL
May 11, 2020
City of Hugo
Attn: Ron Min
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of April 30, 2020.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Carpenter Property Purchase
12-2359-027
$170.50
Council Meetings
19-2359-052
$150.00
Deutsche Bank Litigation
17-2359-044
$141.75
General2020
20-2359-056
$1,356.75
Peltier Matter
19-2359-054
$249.75
Water Tower #4
12-2359-021
$33.75
Prosecution
12-2359-024
$5,123.95
TOTAL NOW DUE:
$7,226.45
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON/TU EGAL
avid K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 / f 65i.464.7348
()ffirac rnmranianth, ln—f—1 thrnnah—it tha matrn gran
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May 22, 2020
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Water's Edge Stormwater Reuse — Phase 2
City of Hugo, MN
WSB Project No. R-013127-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 2 for the above referenced project in the
amount of $137,359.55. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 2 for Peterson Companies, Inc.
The amount indicated above reflects work certified to date through May 21, 2020, with a 5%
retainage applied. Please include one executed copy of the pay voucher with the payment to
Peterson Companies, Inc. and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
cc: Ray Theiler, WSB
kkp
K:\013127-000Wdmin\Construction Admin\Pay Vouchers\013127-000 PV2 LTR to City.docx
CITY OF HUGO
14669 Fitzgerald Avenue North
wsb' Hugo, 55038
Project R-013127-000 -Watersrs Edge Storm Reuse -Phase 2
Pay Voucher No. 2
Contractor: Peterson Companies, Inc City Project No. NA
8326 Wyoming Trail For Period: 11/30/2019 - 05/21/2020
Chisago City, MN 55013
Contract Amounts
Original Contract
$
610,000.00
Contract Changes
$
-
Revised Contract
$
610,000.00
Work Certified to Date
Base Bid Items
$
321,233.50
Backsheet
0
Change Order
0
Supplemental Agreement
0
Work Order
0
Material on Hand
0
Total
$
321,233.50
Work Certified
This Pay Voucher
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid This
Pay Voucher
Total Amount
Paid to Date
$ 144,589.00
$ 321,233.50
$ 16,061.68
$ 167,812.27
$ 137,359.55
$ 305,171.82
- Percent retained 5%
Amount Paid This Pay Voucher
1 $ 137,359.55
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above
mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By: WSB
=Q 4-c?�
Project Engineer
May 22, 2020
Date
Approved By: City of Hugo
City of Hugo
Date
App d By: � Peterson Companies, Inc
Contractor
5VzOc>
Date
K:1013127-00OI4dminlConstruction AdminlPay Vouchers)
Page 1 of 2 013127-000 PV2 052120VO 2 Cover
PROJECT PAYMENT STATUS
OWNER: CITY OF HUGO
CONTRACTOR: Peterson Companies, Inc
CHANGE ORDERS
R-013127-000 - Waters Edge Storm Reuse - Phase 2
No. Date Description Amount
Total Change Orders $0.00
PAYMENT SUMMARY
Current Total
No. From To Pavment Retainaae
Total Amount
Earned
1
10/07/19
11/29/19
$ 167,812.27
$ 8,832.23
$ 176,644.50
2
11/30/19
05/21/20
$ 137,359.55
$ 16,061.68
$ 321,233.50
Material on Hand
Total Payment to Date
$ 305,171.82
Original Contract
$610,000.00
Total Retains a to Date
$16,061.68
Change Orders
$0.00
Total Amount Earned to Date
$321,233.50
Revised Contract Amount
$610,000.00
K:1013127-00014dmintConstrucfton AdminWay Vouchers)
Page 2 of 2 013127-000 PV2 052120VO 2 Summary
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Bond Reimbursement Resolution (PW Facility Financing)
DATE: For the City Council Meeting of June 1, 2020
DESIRED COUNCIL ACTION
Adoption of Resolution Establishing Procedures Relating to Compliance with Reimbursement Bond Regulations
PUBLIC WORKS FACILITY AT IRISH AVENUE
At several workshops held over the last several months, the City Council has reviewed preliminary plans and cost
estimates for constructing a new public works facility on city owned property. As the process continues the city will
incur architectural/engineering expenses, with the ultimate goal of bidding the project later this summer.
FINANCING OPTIONS
Aside from using funds on hand to pay for this project, staff anticipates the issuance of G.O. Capital Improvement Bonds
for all or a portion of the project costs. Federal treasury regulations permit the City to reimburse itself for project costs
from the proceeds of bonds. But this financing option is only available if the City Council passes a "reimbursement
resolution."
PROCEDURAL ACTION ONLY
Passage of this resolution does not require the City to issue bonds. It only buys the City some time to consider
undertaking a bond issuance.
STAFF RECOMMENDATION
The Finance Department recommends that the City Council adopt this reimbursement resolution.
ATTACHMENTS
Resolution Establishing Procedures Relating to Compliance with Reimbursement Bond Regulations.
RESOLUTION NO. 2020 -
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the "Council") of the City of Hugo, Minnesota
(the "City"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury Regulations, Section
1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with
"reimbursement bond" proceeds, being proceeds of bonds used to reimburse the City for
any project expenditure paid by the City prior to the time of the issuance of those bonds.
(b) The Regulations generally require that the City (as the issuer of or the
primary obligor under the bonds) make a declaration of intent to reimburse itself for such
prior expenditures out of the proceeds of subsequently issued bonds, that such declaration
be made not later than 60 days after the expenditure is actually paid, and that the bonding
occur and the written reimbursement allocation be made from the proceeds of such bonds
within 18 months after the later of (1) the date of payment of the expenditure or (2) the
date the project is placed in service (but in no event more than 3 years after actual
payment).
2. Official Intent Declaration. The Regulations, in the situations in which they
apply, require the City to have declared an official intent (the "Declaration") to reimburse itself
for previously paid project expenditures out of the proceeds of subsequently issued bonds. The
Council hereby authorizes the Administrator to make the City's Declarations or to delegate from
time to time that responsibility to other appropriate City employees. Each Declaration shall
comply with the requirements of the Regulations, including without limitation the following:
(a) Each Declaration shall be made not later than 60 days after payment of the
applicable project cost and shall state that the City reasonably expects to reimburse itself
for the expenditure out of the proceeds of a bond issue or similar borrowing. Each
Declaration may be made substantially in the form of the Exhibit A which is attached to
and made a part of this Resolution, or in any other format which may at the time comply
with the Regulations.
(b) Each Declaration shall (1) contain a reasonably accurate description of the
"project," as defined in the Regulations (which may include the property or program to be
financed, as applicable), to which the expenditure relates and (2) state the maximum
principal amount of bonding expected to be issued for that project.
(c) Care shall be taken so that the City, or its authorized representatives under
this Resolution, not make Declarations in cases where the City doesn't reasonably expect
that reimbursement bonds will be issued to finance the subject project costs, and the City
officials are hereby authorized to consult with bond counsel to the City concerning the
requirements of the Regulations and their application in particular circumstances.
(d) The Council shall be advised from time to time on the desirability and
timing of the issuance of reimbursement bonds relating to project expenditures for which
the City has made Declarations.
3. Reimbursement Allocations. If the City is acting as the issuer of the
reimbursement bonds, the designated City officials shall also be responsible for making the
"reimbursement allocations" described in the Regulations, being generally written allocations
that evidence the City's use of the applicable bond proceeds to reimburse the original
expenditures.
4. Effect. This Resolution shall amend and supplement all prior resolutions and/or
procedures adopted by the City for compliance with the Regulations (or their predecessor
versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution
shall apply and govern.
Adopted on June 1, 2020, by the City Council of the City of Hugo, Minnesota.
2
CERTIFICATION
The undersigned, being the duly qualified and acting Administrator of the City of Hugo,
Minnesota, hereby certifies the following:
The foregoing is true and correct copy of a Resolution on file and of official, publicly
available record in the offices of the City, which Resolution relates to procedures of the City for
compliance with certain IRS Regulations on reimbursement bonds. Said Resolution was duly
adopted by the governing body of the City (the "Council") at a regular meeting of the Council
held on June 1, 2020. The Council meeting was duly called, regularly held, open to the public,
and held at the place at which meetings of the Council are regularly held. Councilmember
moved the adoption of the Resolution, which motion was seconded by
Councilmember . A vote being taken on the motion, the following
members of the Council voted in favor of the motion to adopt the Resolution:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted. The Resolution is in
full force and effect and no action has been taken by the Council which would in any way alter
or amend the Resolution.
WITNESS MY HAND officially as the Administrator of the City of Hugo, Minnesota, on
June 1, 2020.
Administrator
City of Hugo, Minnesota
EXHIBIT A
Declaration of Official Intent
The undersigned, being the duly appointed and acting Finance Director of the City of
Hugo, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury
Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as
amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by the City
Council of the City to make and execute this Declaration of Official Intent (the "Declaration")
for and on behalf of the City.
2. This Declaration relates to the following project, property or program (the
"Project") and the costs thereof to be financed:
Public Works Facility
3. The City reasonably expects to reimburse itself for the payment of certain costs of
the Project out of the proceeds of a bond issue or similar borrowing (the 'Bonds") to be issued
after the date of payment of such costs. As of the date hereof, the City reasonably expects that
$9,000,000 is the maximum principal amount of the Bonds which will be issued to finance the
Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures described in Section
1.150-2(d)(3) of the Regulations.
5. As of the date hereof, the statements and expectations contained in this
Declaration are believed to be reasonable and accurate.
Date: June 1, 2020
Finance Director
City of Hugo, Minnesota
A-1
U.S. Charitable
Gift Trust'
05/07/2020
Hugo Fire Department - City of Hugo
ATTN: Chief Kevin Colvard
Hugo City Hall
14669 Fitzgerald Ave N
Hugo, MN 55038
Dear Friends:
We are delighted to present you with a grant from The Fred and Arla Hummel Family Charitable
Fund, a Donor Advised Fund of The U.S. Charitable Gift Trust. Please note the following details
about the grant:
Grant Amount: $1,700.00
Purpose: Charitable contribution to purchase an additional Automated
External Defibrillator (AED), to aid in the fulfilment
of Hugo Fire Department's AED Program objectives.
Fund: Fred and Arla Hummel Family Charitable Fund
In honor of.- Hugo Fire & Rescue for their quick response and life
saving aid provided for Arla at 2:30 AM
7225 Oneka Lk Blvd N
Hugo, MN 55038
In accepting this check, Hugo Fire Department - City of Hugo acknowledges that it will use the
funds for the exempt purpose indicated and that it is either a government entity or an
IRS -designated 501(c)(3) publicly -supported charity in good standing with the IRS. Additionally, you
acknowledge that this check will not be used to provide any private benefit to donors, donor
advisors, family members or other disqualified persons.
We provided the donor(s) with a gift receipt when the gifts were made to the fund; therefore, it
is not necessary to forward a receipt from your organization. Please use the full name of the
fund, Fred and Arla Hummel Family Charitable Fund, a Donor Advised Fund of The U.S. Charitable
Gift Trust, whenever you recognize your contributions.
We wish you continued success with your important work. If you have any questions about this
grant, please feel free to contact us at (800) 664-6901.
Sincerely,
U.S. Charitable Gift Trust Donor Services
Administrator's Address
Renaissance Administration LLC 18910 Purdue Road, Suite 500 1 Indianapolis, IN 46268
lifH1 �
City of
ugo 14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300 www.ci.hugo.mn.us
MEMO
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
DATE: May 28, 2020
SUBJECT: Award of Bid — 2020 Dust Control
Background
Staff is requesting Council approval and award of bid for the 2020 Dust Control project.
The City of Hugo currently applies dust control to approximately 23 miles of gravel
roads located within its municipal boundaries. The City's 2020 General Budget has
accounted for a dust control project in 2020. As with last year, the City of Grant has
requested to combine contracts with us for dust control in an effort to increase quantities
and reduce overall costs.
As in past years, staff will also work with May Township to cost share for the application
of dust control on the shared portion of Keystone Ave. north of County Road 4.
Bids for dust control were received and opened on May 18, 2020. The following prices
were received:
Northern Salt Inc. - $1.119/gallon
Envirotech Services - $1.15/gallon
With City Council approval, staff would coordinate with Northern Salt to deliver and
place a total of 144,535 gallons of calcium chloride in two separate applications, once in
mid -June and again in mid -August.
Recommendation
Staff recommends Council approval of a contract with Northern Salt Inc. in the amount
of $161,734.00 for the 2020 Dust Control Project.
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May 21, 2020
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Goodview Avenue Improvements Project
City of Hugo, MN
S.A.P.224-103-001
WSB Project No. 014873-000
Dear Mayor and Council Members:
Bids were received for the above -referenced project on Thursday, May 21, 2020, and were
opened and read aloud. Six bids were received. The bids were checked for mathematical
accuracy. Please find enclosed the bid summary indicating the low bid as submitted by T.A.
Schifsky and Sons, Inc., North St. Paul, Minnesota in the amount of $773,545.01 The Engineer's
Estimate was $1,079,250.00.
We recommend that the City Council consider these bids and award a contract in the amount of
$773,545.01 to T.A. Schifsky & Sons, Inc. based on the results of the bids received.
Sincerely,
WSB
Mark Erichson, PE
City Engineer
Attachments
cc: Kris Keller, WSB
Katie Koscielak, WSB
kkp
K:\014873-000\Admin\Construction Admin\Bidding\014783 LOR 052120.docx
Bid Tabulations
2020 Goodview Avenue Improvements Project (#7000697)
City of Hugo, MN
S.A.P. 224-103-001
WSB Project No. 014873-000
Bid Opening: Thursday, May 21, 2020 at 10:00 AM CDT
DENOTES CORRECTED FIGURE
Engineer Estimate
T. A. Schifsky & Sons, Inc
Valley Paving, Inc
North Valley, Inc.
Line #
Item #
Item Description
Units
Quantity
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
2020 GOODVIEW AVENUE IMPROVEMENTS PROJECT
1
2021.501
MOBILIZATION
LS
1
$56,800.00
$56,800.00
$100,000.00
$100,000.00
$50,000.00
$50,000.00
$28,251.17
$28,251.17
2
2101.505
CLEARING
ACRE
0.05
$25,000.00
$1,250.00
$30,000.00
$1,500.00
$20,700.00
$1,035.00
$29,293.20
$1,464.66
3
2101.505
GRUBBING
ACRE
0.05
$25,000.00
$1,250.00
$30,000.00
$1,500.00
$5,175.00
$258.75
$29,293.20
$1,464.66
4
2101.524
CLEARING
TREE
5
$500.00
$2,500.00
$600.00
$3,000.00
$260.00
$1,300.00
$878.80
$4,394.00
5
2101.524
GRUBBING
TREE
5
$500.00
$2,500.00
$200.00
$1,000.00
$104.00
$520.00
$292.93
$1,464.65
6
2104.502
SALVAGE SIGN
EACH
22
$50.00
$1,100.00
$40.00
$880.00
$62.10
$1,366.20
$64.45
$1,417.90
7
2104.503
SAWING BIT PAVEMENT
L F
640
$5.00
$3,200.00
$0.01
$6.40
$2.02
$1,292.80
$4.03
$2,579.20
8
2104.503
REMOVE SEWER PIPE (STORM)
L F
490
$15.00
$7,350.00
$15.00
$7,350.00
$10.50
$5,145.00
$16.11
$7,893.90
9
2104.504
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
S Y
320
$10.00
$3,200.00
$6.00
$1,920.00
$5.95
$1,904.00
$10.14
$3,244.80
10
2104.601
SALVAGE AND REINSTALL LANDSCAPE STRUCTURE;
LS
1
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
11
2105.504
GEOTEXTILE FABRIC TYPE 5
S Y
1200
$5.00
$6,000.00
$3.80
$4,560.00
$1.25
$1,500.00
$4.08
$4,896.00
12
2105.601
DEWATERING
LS
1
$10,000.00
$10,000.00
$0.01
$0.01
$1,500.00
$1,500.00
$1,074.19
$1,074.19
13
2106.507
EXCAVATION - COMMON
C Y
2060
$35.00
$72,100.00
$0.01
$20.60
$13.00
$26,780.00
$34.42
$70,905.20
14
2106.507
SELECT GRANULAR EMBANKMENT (CV)
C Y
370
$35.00
$12,950.00
$37.00
$13,690.00
$39.75
$14,707.50
$22.56
$8,347.20
15
2112.519
SUBGRADE PREPARATION
RDST
95
$200.00
$19,000.00
$275.00
$26,125.00
$190.00
$18,050.00
$314.98
$29,923.10
16
2123.61
STREET SWEEPER (WITH PICKUP BROOM)
HOUR
60
$150.00
$9,000.00
$0.01
$0.60
$1.00
$60.00
$85.94
$5,156.40
17
2123.61
SKID LOADER
HOUR
20
$150.00
$3,000.00
$125.00
$2,500.00
$135.00
$2,700.00
$80.56
$1,611.20
18
2130.523
WATER
MGAL
60
$35.00
$2,100.00
$25.00
$1,500.00
$37.50
$2,250.00
$37.60
$2,256.00
19
2215.504
FULL DEPTH RECLAMATION
S Y
24990
$2.00
$49,980.00
$4.20
$104,958.00
$1.16
$28,988.40
$1.27
$31,737.30
20
2221.507
SHOULDER BASE AGGREGATE (CV) CLASS 5
C Y
30
$28.00
$840.00
$60.00
$1,800.00
$140.00
$4,200.00
$110.45
$3,313.50
21
2357.506
BITUMINOUS MATERIAL FOR TACK COAT
GAL
1530
$3.50
$5,355.00
$0.01
$15.30
$1.55
$2,371.50
$3.49
$5,339.70
22
2360.504
TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICK
S Y
880
$40.00
$35,200.00
$10.00
$8,800.00
$23.90
$21,032.00
$24.28
$21,366.40
23
2360.509
TYPE SP 9.5 WEARING COURSE MIX (2;C)
TON
2800
$73.00
$204,400.00
$57.00
$159,600.00
$59.55
$166,740.00
$59.58
$166,824.00
24
2360.509
TYPE SP 12.5 NON WEAR COURSE MIX (2;C)
TON
4700
$70.00
$329,000.00
$43.00
$202,100.00
$59.69
$280,543.00
$58.66
$275,702.00
25
2501.502
12" CAS PIPE APRON
EACH
2
$400.00
$800.00
$575.00
$1,150.00
$440.00
$880.00
$617.66
$1,235.32
26
2501.502
15" CAS PIPE APRON
EACH
8
$450.00
$3,600.00
$600.00
$4,800.00
$465.00
$3,720.00
$644.51
$5,156.08
27
2501.502
24" CAS PIPE APRON
EACH
4
$800.00
$3,200.00
$1,180.00
$4,720.00
$630.00
$2,520.00
$1,267.54
$5,070.16
28
2501.502
36" CAS PIPE APRON
EACH
2
$1,000.00
$2,000.00
$2,180.00
$4,360.00
$1,250.00
$2,500.00
$2,341.73
$4,683.46
29
2501.503
12" CAS PIPE CULVERT
L F
50
$35.00
$1,750.00
$39.00
$1,950.00
$44.00
$2,200.00
$41.89
$2,094.50
30
2501.503
15" CAS PIPE CULVERT
L F
250
$38.00
$9,500.00
$42.00
$10,500.00
$65.50
$16,375.00
$45.12
$11,280.00
31
2501.503
24" CAS PIPE CULVERT
L F
110
$45.00
$4,950.00
$65.00
$7,150.00
$98.00
$10,780.00
$69.82
$7,680.20
32
2501.503
36" CAS PIPE CULVERT
L F
50
$55.00
$2,750.00
$104.00
$5,200.00
$130.00
$6,500.00
$111.72
$5,586.00
33
2505.601
UTILITY COORDINATION
L S
1
$2,500.00
$2,500.00
$2,000.00
$2,000.00
$500.00
$500.00
$1,289.03
$1,289.03
34
2511.507
RANDOM RIPRAP CLASS III
C Y
30
$200.00
$6,000.00
$115.00
$3,450.00
$119.00
$3,570.00
$123.53
$3,705.90
35
2540.601
MAILBOX (TEMPORARY)
L S
29
$150.00
$4,350.00
$100.00
$2,900.00
$119.00
$3,451.00
$123.53
$3,582.37
36
2540.602
MAIL BOX SUPPORT
EACH
4
$50.00
$200.00
$100.00
$400.00
$57.00
$228.00
$59.08
$236.32
37
2563.601
TRAFFIC CONTROL
LS
1
$10,000.00
$10,000.00
$11,000.00
$11,000.00
$18,600.00
$18,600.00
$2,363.21
$2,363.21
38
2564.602
INSTALL SIGN
EACH
22
$50.00
$1,100.00
$165.00
$3,630.00
$171.00
$3,762.00
$177.24
$3,899.28
39
2572.51
PRUNE TREES
HOUR
10
$250.00
$2,500.00
$350.00
$3,500.00
$285.00
$2,850.00
$124.50
$1,245.00
40
2573.501
STABILIZED CONSTRUCTION EXIT
LS
1
$2,000.00
$2,000.00
$2,500.00
$2,500.00
$2,000.00
$2,000.00
$537.10
$537.10
41
2573.503
SILT FENCE; TYPE MS
L F
11500
$1.75
$20,125.00
$1.85
$21,275.00
$1.91
$21,965.00
$2.05
$23,575.00
42
2573.503
SEDIMENT CONTROL LOG TYPE WOOD FIBER
L F
10000
$2.75
$27,500.00
$2.35
$23,500.00
$2.50
$25,000.00
$2.60
$26,000.00
Page 1 of 4 K:\014873-000\Admin\Construction Admin\Bidding\014873 Bid Tabulations 052120
Bid Tabulations
2020 Goodview Avenue Improvements Project (#7000697)
City of Hugo, MN
S.A.P. 224-103-001
WSB Project No. 014873-000
Bid Opening: Thursday, May 21, 2020 at 10:00 AM CDT
DENOTES CORRECTED FIGURE
Engineer Estimate
T. A. Schifsky & Sons, Inc
Valley Paving, Inc
North Valley, Inc.
Line #
Item #
Item Description
Units
Quantity
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
43
2574.507
COMMON TOPSOIL BORROW
C Y
1060
$32.00
$33,920.00
$0.01
$10.60
$33.25
$35,245.00
$37.35
$39,591.00
44
2574.508
FERTILIZER TYPE 3
LB
700
$5.00
$3,500.00
$0.60
$420.00
$0.59
$413.00
$0.63
$441.00
45
2575.505
SEEDING
ACRE
2
$25,000.00
$50,000.00
$500.00
$1,000.00
$495.00
$990.00
$525.40
$1,050.80
46
2575.508
SEED MIXTURE 25-151
LB
150
$5.00
$750.00
$3.50
$525.00
$3.36
$504.00
$3.59
$538.50
47
2575.508
SEED MIXTURE 35-221
LB
50
$10.00
$500.00
$21.00
$1,050.00
$21.58
$1,079.00
$23.06
$1,153.00
48
2575.509
MULCH MATERIAL TYPE 1
TON
4.27
$2,500.00
$10,675.00
$300.00
$1,281.00
$305.33
$1,303.76
$326.30
$1,393.30
49
2575.604
ROLLED EROSION PREVENTION CATEGORY 20
S Y
800
$3.50
$2,800.00
$2.00
$1,600.00
$2.02
$1,616.00
$2.16
$1,728.00
50
2582.503
4" SOLID LINE MULTI COMP
L F
18650
$1.00
$18,650.00
$0.25
$4,662.50
$0.23
$4,289.50
$0.26
$4,849.00
51
2582.503
4" DBLE SOLID LINE MULTI COMP
L F
9370
$1.50
$14,055.00
$0.50
$4,685.00
$0.46
$4,310.20
$0.51
$4,778.70
TOTAL BASE BID
$1,079,250.00
$773,545.01
$812,895.61
$846,869.36
Page 2 of 4 K:\014873-000\Admin\Construction Admin\Bidding\014873 Bid Tabulations 052120
Bid Tabulations
2020 Goodview Avenue Improvements Project (#7000697)
City of Hugo, MN
S.A.P. 224-103-001
WSB Project No. 014873-000
Bid Opening: Thursday, May 21, 2020 at 10:00 AM CDT
DENOTES CORRECTED FIGURE
Engineer Estimate
Park Construction Company
JACON LLC
Bituminous Roadways Inc.
Line #
Item #
Item Description
Units
Quantity
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
2020 GOODVIEW AVENUE IMPROVEMENTS PROJECT
1
2021.501
MOBILIZATION
LS
1
$56,800.00
$56,800.00
$100,000.00
$100,000.00
$55,000.00
$55,000.00
$50,180.00
$50,180.00
2
2101.505
CLEARING
ACRE
0.05
$25,000.00
$1,250.00
$20,200.00
$1,010.00
$22,000.00
$1,100.00
$22,763.00
$1,138.15
3
2101.505
GRUBBING
ACRE
0.05
$25,000.00
$1,250.00
$5,050.00
$252.50
$5,500.00
$275.00
$5,691.00
$284.55
4
2101.524
CLEARING
TREE
5
$500.00
$2,500.00
$253.00
$1,265.00
$275.00
$1,375.00
$285.00
$1,425.00
5
2101.524
GRUBBING
TREE
5
$500.00
$2,500.00
$101.00
$505.00
$110.00
$550.00
$114.00
$570.00
6
2104.502
SALVAGE SIGN
EACH
22
$50.00
$1,100.00
$40.40
$888.80
$44.00
$968.00
$67.00
$1,474.00
7
2104.503
SAWING BIT PAVEMENT
L F
640
$5.00
$3,200.00
$1.95
$1,248.00
$3.50
$2,240.00
$3.20
$2,048.00
8
2104.503
REMOVE SEWER PIPE (STORM)
L F
490
$15.00
$7,350.00
$20.20
$9,898.00
$12.00
$5,880.00
$5.70
$2,793.00
9
2104.504
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
S Y
320
$10.00
$3,200.00
$7.95
$2,544.00
$9.00
$2,880.00
$5.90
$1,888.00
10
2104.601
SALVAGE AND REINSTALL LANDSCAPE STRUCTURE;
LS
1
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
11
2105.504
GEOTEXTILE FABRIC TYPE 5
S Y
1200
$5.00
$6,000.00
$0.95
$1,140.00
$1.50
$1,800.00
$1.60
$1,920.00
12
2105.601
DEWATERING
LS
1
$10,000.00
$10,000.00
$0.01
$0.01
$7,500.00
$7,500.00
$11,485.00
$11,485.00
13
2106.507
EXCAVATION - COMMON
C Y
2060
$35.00
$72,100.00
$17.90
$36,874.00
$18.00
$37,080.00
$21.00
$43,260.00
14
2106.507
SELECT GRANULAR EMBANKMENT (CV)
C Y
370
$35.00
$12,950.00
$31.80
$11,766.00
$24.00
$8,880.00
$11.50
$4,255.00
15
2112.519
SUBGRADE PREPARATION
RDST
95
$200.00
$19,000.00
$168.00
$15,960.00
$335.00
$31,825.00
$233.00
$22,135.00
16
2123.61
STREET SWEEPER (WITH PICKUP BROOM)
HOUR
60
$150.00
$9,000.00
$152.00
$9,120.00
$105.00
$6,300.00
$182.00
$10,920.00
17
2123.61
SKID LOADER
HOUR
20
$150.00
$3,000.00
$139.00
$2,780.00
$135.00
$2,700.00
$130.00
$2,600.00
18
2130.523
WATER
MGAL
60
$35.00
$2,100.00
$25.30
$1,518.00
$45.00
$2,700.00
$89.50
$5,370.00
19
2215.504
FULL DEPTH RECLAMATION
S Y
24990
$2.00
$49,980.00
$1.70
$42,483.00
$0.65
$16,243.50
$2.70
$67,473.00
20
2221.507
SHOULDER BASE AGGREGATE (CV) CLASS 5
C Y
30
$28.00
$840.00
$70.90
$2,127.00
$46.50
$1,395.00
$45.00
$1,350.00
21
2357.506
BITUMINOUS MATERIAL FOR TACK COAT
GAL
1530
$3.50
$5,355.00
$2.60
$3,978.00
$2.50
$3,825.00
$3.00
$4,590.00
22
2360.504
TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICK
S Y
880
$40.00
$35,200.00
$30.20
$26,576.00
$26.00
$22,880.00
$33.75
$29,700.00
23
2360.509
TYPE SP 9.5 WEARING COURSE MIX (2;C)
TON
2800
$73.00
$204,400.00
$56.00
$156,800.00
$72.50
$203,000.00
$70.50
$197,400.00
24
2360.509
TYPE SP 12.5 NON WEAR COURSE MIX (2;C)
TON
4700
$70.00
$329,000.00
$57.00
$267,900.00
$71.50
$336,050.00
$69.50
$326,650.00
25
2501.502
12" CAS PIPE APRON
EACH
2
$400.00
$800.00
$1,110.00
$2,220.00
$185.00
$370.00
$429.00
$858.00
26
2501.502
15" CAS PIPE APRON
EACH
8
$450.00
$3,600.00
$1,180.00
$9,440.00
$225.00
$1,800.00
$447.00
$3,576.00
27
2501.502
24" CAS PIPE APRON
EACH
4
$800.00
$3,200.00
$1,890.00
$7,560.00
$425.00
$1,700.00
$629.00
$2,516.00
28
2501.502
36" CAS PIPE APRON
EACH
2
$1,000.00
$2,000.00
$2,680.00
$5,360.00
$1,240.00
$2,480.00
$1,061.00
$2,122.00
29
2501.503
12" CAS PIPE CULVERT
L F
50
$35.00
$1,750.00
$112.00
$5,600.00
$38.00
$1,900.00
$53.50
$2,675.00
30
2501.503
15" CAS PIPE CULVERT
L F
250
$38.00
$9,500.00
$115.00
$28,750.00
$45.00
$11,250.00
$55.00
$13,750.00
31
2501.503
24" CAS PIPE CULVERT
L F
110
$45.00
$4,950.00
$129.00
$14,190.00
$54.00
$5,940.00
$68.00
$7,480.00
32
2501.503
36" CAS PIPE CULVERT
L F
50
$55.00
$2,750.00
$157.00
$7,850.00
$80.00
$4,000.00
$91.00
$4,550.00
33
2505.601
UTILITY COORDINATION
L S
1
$2,500.00
$2,500.00
$0.01
$0.01
$3,500.00
$3,500.00
$2,533.00
$2,533.00
34
2511.507
RANDOM RIPRAP CLASS III
C Y
30
$200.00
$6,000.00
$146.00
$4,380.00
$100.00
$3,000.00
$144.00
$4,320.00
35
2540.601
MAILBOX (TEMPORARY)
L S
29
$150.00
$4,350.00
$116.00
$3,364.00
$125.00
$3,625.00
$128.00
$3,712.00
36
2540.602
MAIL BOX SUPPORT
EACH
4
$50.00
$200.00
$55.60
$222.40
$60.00
$240.00
$61.50
$246.00
37
2563.601
TRAFFIC CONTROL
LS
1
$10,000.00
$10,000.00
$6,310.00
$6,310.00
$6,875.00
$6,875.00
$17,631.00
$17,631.00
38
2564.602
INSTALL SIGN
EACH
22
$50.00
$1,100.00
$167.00
$3,674.00
$182.00
$4,004.00
$184.00
$4,048.00
39
2572.51
PRUNE TREES
HOUR
10
$250.00
$2,500.00
$278.00
$2,780.00
$275.00
$2,750.00
$313.00
$3,130.00
40
2573.501
STABILIZED CONSTRUCTION EXIT
LS
1
$2,000.00
$2,000.00
$3,120.00
$3,120.00
$1,500.00
$1,500.00
$1,004.00
$1,004.00
41
2573.503
SILT FENCE; TYPE MS
L F
11500
$1.75
$20,125.00
$1.85
$21,275.00
$2.25
$25,875.00
$1.70
$19,550.00
42
2573.503
SEDIMENT CONTROL LOG TYPE WOOD FIBER
L F
10000
$2.75
$27,500.00
$2.35
$23,500.00
$3.25
$32,500.00
$2.50
$25,000.00
Page 3 of 4 K:\014873-000\Admin\Construction Admin\Bidding\014873 Bid Tabulations 052120
Bid Tabulations
2020 Goodview Avenue Improvements Project (#7000697)
City of Hugo, MN
S.A.P. 224-103-001
WSB Project No. 014873-000
Bid Opening: Thursday, May 21, 2020 at 10:00 AM CDT
DENOTES CORRECTED FIGURE
Engineer Estimate
Park Construction Company
JACON LLC
Bituminous Roadways Inc.
Line #
Item #
Item Description
Units
Quantity
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
43
2574.507
COMMON TOPSOIL BORROW
C Y
1060
$32.00
$33,920.00
$34.10
$36,146.00
$35.00
$37,100.00
$54.00
$57,240.00
44
2574.508
FERTILIZER TYPE 3
LB
700
$5.00
$3,500.00
$0.58
$406.00
$0.75
$525.00
$0.80
$560.00
45
2575.505
SEEDING
ACRE
2
$25,000.00
$50,000.00
$480.00
$960.00
$330.00
$660.00
$391.00
$782.00
46
2575.508
SEED MIXTURE 25-151
LB
150
$5.00
$750.00
$3.30
$495.00
$4.00
$600.00
$2.70
$405.00
47
2575.508
SEED MIXTURE 35-221
LB
50
$10.00
$500.00
$21.10
$1,055.00
$21.50
$1,075.00
$20.00
$1,000.00
48
2575.509
MULCH MATERIAL TYPE 1
TON
4.27
$2,500.00
$10,675.00
$298.00
$1,272.46
$990.00
$4,227.30
$391.00
$1,669.57
49
2575.604
ROLLED EROSION PREVENTION CATEGORY 20
S Y
800
$3.50
$2,800.00
$1.95
$1,560.00
$1.50
$1,200.00
$2.20
$1,760.00
50
2582.503
4" SOLID LINE MULTI COMP
L F
18650
$1.00
$18,650.00
$0.21
$3,916.50
$0.25
$4,662.50
$0.25
$4,662.50
51
2582.503
4" DBLE SOLID LINE MULTI COMP
L F
9370
$1.50
$14,055.00
$0.42
$3,935.40
$0.45
$4,216.50
$0.50
$4,685.00
TOTAL BASE BID
$1,079,250.00
$897,475.08
$921,521.80
$983,873.77
I hereby certify that this is an exact reproduction of bids received.
Certified By: /� 4� L License No. 40886
.,.ice
Date: May 21, 2020
Page 4 of 4 K:\014873-000\Admin\Construction Admin\Bidding\014873 Bid Tabulations 052120
BID TABULATION SUMMARY
PROJECT:
2020 Goodview Avenue Improvements Project
S.A.P. 224-103-001
OWNER:
City of Hugo, MN
WSB PROJECT NO.:
014873-000
Bids Opened: Thursday, May 21, 2020, at 10:00 am
Contractor Bid Security (5%) Total Bid
1 T.A. Schifsky & Sons, Inc.
X
$773,545.01
2 Valley Paving, Inc.
X
$812,895.61
3 North Valley, Inc.
X
$846,869.36
4 Park Construction Company
X
$897,475.08
5 Jacon, LLC
X
$921,521.80
6 Bituminous Roadways, Inc.
X
$983,873.77
Engineer's Opinion of Cost $1,079,250.00
1 hereby certify that this is a true and correct tabulation of the bids as received on May 21, 2020.
Mark Erichson, PE Project Manager
Denotes corrected figure
K:1014873-00OI4dminlConstruction AdminlBidding1014783 Bid Tab Summary 052120
RESOLUTION NO. 2020 —
A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT
FOR THE GOODVIEW AVENUE IMPROVEMENTS PROJECT
WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for
bids for the above -referenced project, and
WHEREAS, bids were publicly received and opened on May 21, 2020.
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo,
Minnesota, as follows:
1. All bids for the construction of the Goodview Avenue Improvements Project have
been received and are tabulated on the attached summary.
2. The bid of T.A. Schifsky and Sons, Inc., in the amount of $773,545.01, for the
construction of said improvements, is in accordance with the plans and
specifications and advertisement for bids and is the lowest responsible bid.
3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter
into a contract with said bidder for the construction of said improvements for and
on behalf of the City of Hugo.
4. The City Administrator/Clerk is hereby authorized and directed to return
forthwith to all bidders the deposits made with their bids, except that the deposit
of the successful bidder and the next two lowest bidders shall be retained until a
contract has been executed.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this Pt day of June 2020.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
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