HomeMy WebLinkAbout2020.04.20 CC Minutes
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM meeting ID # 947-5033-6477
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
OTHERS PRESENT REMOTELY: City Engineer Mark Erichson, Community Development
Director Rachel Juba
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau
Recognition of Former Mayor and Fire Chief Joe (TJ) Marier
Mayor Weidt asked for a moment to remember and send condolences to the Marier family on the
passing of long time Hugo resident Joe Marier. Joe was a former Hugo Mayor, Fire Chief,
owner of the feed mill, and a huge part of Hugo’s history. Joe was 101 years old.
Minutes for the April 6, 2020, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on April 6, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Minutes for the April 20, 2020, LBAE Meeting
Klein made motion, Miron seconded, to approve the minutes for the Local Board of Appeal and
Equalization meeting held on April 20, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
Roll call vote – all ayes. Motion carried.
Update on COVID-19 City Response
City Administrator Bryan Bear provided an update on how the City was responding to the
coronavirus pandemic. The City continues to be under a state of emergency. No actions have
been taken, but it puts the City in the act of readiness. He reviewed the rules for meetings
saying the public is able to watch on cable, live streaming, and can call in. A call into staff prior
to the meeting is preferred if wishing to provide comments or questions. Guiding principles are
Minutes
HUGO CITY COUNCIL MEETING
REMOTE MEETING
MONDAY, APRIL 20, 2020 – 7 P.M.
Hugo City Council Meeting Minutes for April 20, 2020
Page 2 of 6
to protect the health, safety, and welfare of the public, keep staff healthy, and the continuance of
City services. Communication with health officials has been good, and the City is following
their guidelines. He informed Council of the new carryout liquor law which allows liquor to be
sold with food carryout service. Outdoor recreation is allowed as well as golf courses and
shooting ranges with new outdoor recreation guidelines that can be found on the DNR website.
These same guidelines are on signs posted by the City in all City parks. Property taxes are due
May 15, and the County is considering waiving late penalties for 60 days for payments not
escrowed through a mortgage company. The paving project with Lino Lakes for Cedar Avenue
and Elmcrest Avenue is scheduled to begin this month, and the Goodview Avenue Improvement
Project is out for bid for construction this summer. Work is still occurring on Water Tower No. 4
with completion expected in October. He talked about support for business available through
Washington County Community Development and the Open for Business resource. Residents
who need support can find it through the Lions Club, food shelf, YMCA, schools, churches, and
other community service organizations. There is also help available through the County for
residents having difficulty making mortgage payments.
Consent Agenda
Petryk made motion, Klein seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Ordinance Rezoning Property at 15500 Keystone Avenue North (Charles and
Marykay Haas)
3. Approve Resolution Approving Site Plan for Phase II at 13891 Forest Boulevard (TGK
Automotive)
4. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street
System
5. Approve Hiring of Public Works Seasonal Employees
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Resolution Approving Site Plan for Phase II at 13891 Forest Boulevard (TGK
Automotive)
Sullivan Day Construction had applied for site plan approval on behalf of TGK Automotive for
an approximately 2,900 square foot building addition located at 13891 Forest Boulevard North.
At its April 9, 2020 meeting, the Hugo Planning Commission considered the request and
recommended approval request. Adoption of the Consent Agenda approved RESOLUTION
2020-19 APPROVING A SITE PLAN APPLICATION FOR PHASE II OF TGK
AUTOMOTIVE LOCATED AT 13891 FOREST BOULEVARD NORTH.
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Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System
Per State Aid Rules, a City is allowed to add and/or remove mileage annually, provided it meets
necessary criteria. In an effort to maximize the construction needs of Hugo’ s MSAS system and
with the goal of strategically using the annual available allotment of State Aid funds to the City,
staff recommended modifying the system by adding Finale Ave .N. from 147th St. N. to
Frenchman Rd. (CR 8) and 145th St. N. from Finale Ave. N. to Forest Blvd. N. (Hwy 61).
Adoption of the Consent Agenda approved RESOLUTION NO. 2020 -20 DECLARING
APPROVAL OF MODIFICATIONS TO THE MUNICIPAL STATE AID STREET SYSTEM
FOR THE CITY OF HUGO, MINNESOTA
Approve Hiring of Public Works Seasonal Employees
Staff had requested authorization to hire/re-hire seasonal employees for the public works
department. In the 2020 General Fund Budget, Council had approved funding for six seasonal
employee positions. Two employees from the previous year wished to return; therefore, a total
of four employees were needed to fill the six seasonal positions. With concerns over the
COVID-19 pandemic, Public Works department staffing had been adjusted to minimize the
exposure to the virus. As the weather changes towards a pattern that is more conducive to
summer maintenance activities, the Public Works Department will need to transition back to full
staffing levels. At that point, seasonal employees would be needed. Adoption of the Consent
Agenda approved the rehiring/hiring of: Roland Guareschi, Marty Schwartz, Ryan Kranz, Carter
Wagner, Cody Grahn, and Martin Jorgenson as seasonal employees.
Approve Ordinance Rezoning Property at 15500 Keystone Avenue North (Charles and
Marykay Haas)
Council Member Chuck Haas removed this from the Consent Agenda. Charles and MaryKay
Haas had submitted a zoning amendment request to rezone their property located at 15500
Keystone Avenue North from Long Term Agricultural to Agricultural. At its April 9, 2020.
meeting, the Hugo Planning Commission considered the request and held a public hearing where
there were no comments from the public. The Planning Commission recommended approval of
the ordinance for rezoning to the City Council.
Miron made motion, Klein seconded, to approve ORDINANCE 2020-499 AMENDING
CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN
LANDS LOCATED AT 15500 KEYSTONE AVENUE NORTH.
Roll call vote-
Ayes: Klein, Miron, Petryk, Weidt
Abstain: Haas
Motion carried.
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Approve 2020 Stormwater Management Grant Agreement with RCWD- CSAH8 Water
Reuse Project
City Engineer Mark Erichson provided information on the CSAH 8 Stormwater Reuse Project.
He presented a map showing the project location along CSAH 8, which extends from the western
City limit to TH61. Erichson explained that approximately 4 million gallons would be pumped
from the storm water pond, reducing the demand on the aquifer. Other benefits included
reduction in water infrastructure needs, cost savings for irrigation users, water quality
improvements and reduction in water volume to downstream water bodies (flood control). He
explained that staff was recently notified that the City was successful in replacing the $60,000
Urban Stormwater Remediation Cost Share Program Grant from the Rice Creek Watershed
District with a $100,000 Stormwater Management Grant from the Rice Creek Watershed
District, bringing the total in secured grants for the County Road 8 Water Reuse agreement to
$150,000. The total project cost is estimated to be $545,000. He talked about potentially
expanding the project to include Lions Park, City Hall, Keystone Place, future Hugo Gardens
apartments and the 147th Street and Finale Avenue right-of ways not yet constructed. Pipes and
pumps could be oversized to accommodate this project expansion. The cost of this project
would be a fraction of the cost of the CSAH 8 and it is felt a larger project could provide more
grant opportunities. The 2020 Stormwater Management Grant Agreement indicates the project
will need to be completed by October 31, 2022, which allows for additional time to look for
additional funds.
Klein made motion, Miron seconded, to approve the $100,000 2020 Stormwater Management
Grant Agreement with Rice Creek Watershed District for the County Road 8 Water Reuse
project.
Roll call vote – all ayes. Motion carried.
Council talked about the benefits of expanding the project. Erichson explained they have
evaluated upsizing the project at a preliminary increase in costs of approximately $200,000 One-
hundred thousand dollars could come from a RCWD grant and the rest through cost sharing with
potential development. Staff will continue to look for additional funding.
Update on 2021 Street Reconstruction Projects and Lions Park Improvements
At the April 6, 2020, meeting, staff discussed with Council several items related to projects in
the area of Lions Park. Council directed staff to update the City’s CIP for Council review and
provide an update at this meeting.
City Administrator Bryan Bear talked about the potential efficiency of expanding the water reuse
project, but there are coordination dilemmas with timelines. Staff will be providing an updated
CIP in mid-May that will include the new Public Works facility, which will be close to going out
for bids. Before that happens, the City will need to issue bonds. The downtown streets will be
moved to 2021 and other streets project rearranged. The Hugo Garden Apartments project was
proceeding, and staff was working with the development team to determine how costs will be
shared for street construction and possibly for stormwater management and reuse.
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An updated Lions Park feasibility study would revise the master plan, updated cost estimates and
detail phasing. Since the park property is relatively flat, the topographical survey could be
eliminated for now, reducing the cost of the feasibility study by $8,000. Bear explained the next
steps would be design planning, possibly using a stakeholder’s review process, in July-October.
After that would be the formal process of drawing construction documents in November-
February, putting the project on schedule to build in 2021. Cost estimates would be provided
later and Council could decide then if, and when, they would like to proceed.
The Council asked questions that initiated a discussion on phasing and funding, trying to predict
the effect of the coronavirus. Bear explained that if Council approved a revised CIP with the
downtown street project in 2021, a neighborhood meeting would be held because the project
would include assessments. Effects of the virus could impact property values and may cause
some foreclosures. The Public Works facility was a significant project with several financing
steps that could impact next year’s levy if revenue does not materialize. Bear explained it was
the Finance Director’s recommendation to hold off with spending where spending can be
delayed. Staff was working to coordinate projects to reduce costs while keeping projects moving
forward. The Hugo Gardens Apartment project could impact the timelines. The Finance
Department was working on the bonding and funding for the Public Works project, and the
bonding and funding for Lions Park would be done next year. The Council generally agreed that
during the process, they would have an opportunity to reassess and revise plans as necessary.
Weidt made motion, Klein seconded, to move forward with the feasibility study for Lions Park
Master Plan.
Roll call vote – all ayes. Motion carried
Update on Adelaide Landing Playground Improvements
At their February 3, 2020 meeting, the City Council approved a request for proposals for a
playground to be installed in the new park in Adelaide Landing. Parks Planner Shayla Denaway
reviewed the proposed playground amenities for the park that would include a large open space
with stormwater ponding and trails on the approximate 50 acre site. A notification was sent to
residents in the surrounding neighborhoods to invite them to help select the playground
equipment at the Parks Commission meeting of April 15, 2020. In response to COVID-19 and
social distancing, the Parks Commission meeting was held remotely. Four playground designers
presented their proposals and several residents participated as well. In an effort to give more
opportunity for residents to share their input, the final decision on the playground was postponed
until the May 20, 2020, Parks Commission meeting. The playground proposals are available to
view on the City’s website as well as the meeting video.
Update on the Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein provided an update on the activities of the Yellow
Ribbon Network to date. Wild Wings hunt club members donated pheasants to military families.
Haas shared information on donations the YRN received, some of the money going to families
struggling with impacts of COVID-19. Normal care packages assembly was not being done at
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this time, but they are able to keep shipping thanks to Amazon. Girl Scout cookies and 3M
Command Hooks are being boxed up and shipped. He thanked the Hastings and White Bear Lake
VFW who donated money for meals for military families in the area. Due to the virus, Burger
Nights have been cancelled.
Adjournment
Klein made motion, Miron seconded, to adjourn at 8:04 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk