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HomeMy WebLinkAbout2020.05.04 CC Minutes Meeting held remotely pursuant to MN Statute Sec. 13D.021. ZOOM Meeting ID # 865 0319 5286 Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau Minutes for the April 20, 2020, City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the Council meeting held on April 20, 2020, as presented. Roll call vote – all ayes. Motion carried. Approval of Agenda Weidt made motion, Petryk seconded, to approve the agenda as presented. Roll call vote – all ayes. Motion carried. Update on COVID-19 City Response City Administrator Bryan Bear provided a recap of what had been happening on the City level since the beginning of the pandemic, stating things have been going smoothly. City services and City staff remained available. Meetings were taking place virtually, and he reviewed the requirements for that and explained how the public can participate. All essential public services were being maintained. The City was following public health experts’ advice. There had been 50 Governor’s orders so far, and the City was using them as guidance. The Stay at Home Order was extended to May 18. Some businesses in Hugo were open, and outdoor recreation areas were open with guidelines. Staff had been working remotely, but Public Works’ employees were getting back to their regular shifts this week with guidelines to minimize contact among employees. The Lions Club was considering whether to cancel or possibly postpone Hugo Good Neighbor Days in June. Property taxes were due May 15, but late penalties would be waved for 60 days. Street projects were moving forward as well as the water tower project, which was expected to be completed in October. Bear encouraged small businesses to go to the Washington County Community Development Authority for information on business resources and the Open to Business Program. He shared information on several community service organizations that provide support to residents. Minutes HUGO CITY COUNCIL MEETING REMOTE MEETING MONDAY, MAY 4, 2020 – 7 P.M. Hugo City Council Meeting Minutes for May 4, 2020 Page 2 of 8 Consent Agenda Miron made motion, Klein seconded, to approve the following consent agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Parks Planner Shayla Denaway 3. Approve Renewal of 2 a.m. License for the Blue Heron Grill 4. Approve Renewal of 2 a.m. License for Sal’s Angus Grill 5. Approval of a Culvert Maintenance Agreement between the Rice Creek Watershed District and the City of Hugo – Adelaide 5th Addition 6. Approval of a Culvert Maintenance Agreement between the Rice Creek Watershed District and the City of Hugo – Elmcrest Avenue 7. Approve Pay Voucher No. 9 for Water Tower No. 4 Project Roll call vote – all ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Parks Planner Shayla Denaway Shayla Denaway was hired on May 11, 2009, as the Economic Development/Parks Intern. On May 3, 2010, Council approved promoting Shayla as the new Parks Planner. Adoption of the Consent Agenda approved the annual performance review for Parks Planner Shayla Denaway. Approve Renewal of 2 a.m. License for the Blue Heron Grill Since May 2010, the Blue Heron Grill held a license that permits the establishment to stay open until 2 a.m. This license is renewed annually with approval by the City Council. Adoption of the Consent Agenda approved the renewal of the 2 a.m. license for the Blue Heron Grill. Approve Renewal of 2 a.m. License for Sal’s Angus Grill Since May 2010, Sal’s Angus Grill held a license that permits the establishment to stay open until 2 a.m. This license is renewed annually with approval by the City Council. Adoption of the Consent Agenda approved the renewal of the 2 a.m. license for Sal’s Angus Grill. Approval of a Culvert Maintenance Agreement between the Rice Creek Watershed District and the City of Hugo – Adelaide Landing 5th Addition As part of the Adelaide Landing 5th Addition, a culvert crossing was proposed at a private drainage channel where a new roadway was proposed to cross the drainage channel. The City of Hugo would be required to inspect and maintain this culvert as outlined in the agreement. Adoption of the Consent Agenda approved the Culvert Maintenance Agreement for Adelaide Landing 5th Addition Hugo City Council Meeting Minutes for May 4, 2020 Page 3 of 8 Approval of a Culvert Maintenance Agreement between the Rice Creek Watershed District and the City of Hugo – Elmcrest Avenue As part of the Elmcrest Avenue Improvement Project, a culvert crossing was proposed to be replaced at the historical elevation where Judicial Ditch 3 crossed Elmcrest Avenue. The City of Hugo would be required to inspect and maintain this culvert as outlined in the agreement. Adoption of the Consent Agenda approved the Culvert Maintenance Agreement for Elmcrest Avenue. Approve Pay Voucher No. 9 for Water Tower No. 4 Project CB &I, LLC, submitted Pay Voucher No. 9 for work certified through April 14, 2020, on the Water Tower No. 4 Improvement Project. Adoption of the Consent Agenda approved Pay Voucher No. 9 in the amount of $119,733.25. Public Hearing Easement Vacation for Oneka Place 3rd Addition A public hearing was scheduled to consider the request from CPDC- Pratt-Oakwood, LLP, for vacation of the drainage and utility easement located over Outlot B and C, Oneka Place 3rd Addition. The outlots would be final platted for the development of Oneka Place 4th Addition. Planner Rachel Juba explained the 1st, 2nd, and 3rd additions have been approved, and Oneka Parkway will be constructional this year all the way to the north property line. New drainage and utility easements would be placed on the lots and outlots at the time the final plat for the 4th Addition was recorded. Staff had recommended approval of the vacation of the easement as well as the plat for Oneka Place 4th addition, which was the next item on the agenda for consideration. Staff had received a letter from Rich and Vicki Krivanek, 4717 165th Street, who had concerns about additional drainage going on to their property, and they had questions on what would happen if issues arose. Juba noted they had also spoken to the City Engineer earlier that day, and it was understood they would be arranging a time to discuss it further. Mayor Weidt opened the public hearing. Lee Ann Steffens, owner of the property immediately north of the section at 165th Street and Everton Avenue, stated there was no residence on the property, but she had the same concerns as the resident at 4717 165th Street. She questioned what the drainage would look like on the properties, what the impact statement was on the neighboring properties, and whether there was any evaluation on those considerations. She also had issues regarding the alignment of Oneka Parkway. She said she had the understanding that it was to align all the way to the east property line. City Engineer Mark Erichson responded that the drainage was evaluated on the whole site as part of the review of the preliminary plat. The drainage that discharges to the north was analyzed, and the rainfall events resulted in less drainage than the existing conditions. He stated that in all cases, the rate, volume, and elevations would decrease the drainage to the north. Erichson offered to meet them on site to go over the information in detail. Hugo City Council Meeting Minutes for May 4, 2020 Page 4 of 8 Erichson addressed Steffens concerns regarding the alignment with the road right-of-way. Erichson stated the road alignment matched the easement. Steffens talked about a meeting two years ago where she recalled Council saying the roadway would be decreased from 100 feet to 80 feet wide and was told the remaining 20 feet would revert back to the property owner. It was her understanding the road would align along the east property line. Erichson will review the construction plans and discuss them when he visits. There were no other comments, and Weidt closed the public hearing. Klein made motion, Miron seconded, to approve the notice to vacate the drainage and utility easement located over Outlots B and C, Oneka Place 3rd Addition. Roll call vote – all ayes. Motion carried Resolutions Approving Final Plat and Development Agreement for Oneka Place 4th Addition During her presentation on the previous item, Community Development Director Rachel Juba explained that CPDC- Pratt-Oakwood, LLP, had requested approval of a final plat and development agreement to plat 63 residential lots and 2 outlots from the Oneka Place preliminary plat. This would develop 25.5 acres in property legally described as Outlot L, Oneka Place and Outlots B and C, Oneka Place 3rd Addition. Juba stated staff was recommending Council approve the resolution approving the Final Plat and Development Agreement for Oneka Place 4th Addition. Developer Len Pratt introduced John Bender from Westwood Engineering who talked about their concerns over the widths of the 15-foot easements along lots on Empress Avenue on the west boundary of the development. An easement wider than ten feet was requested by staff for maintenance reasons because of the significant depth of the storm sewer pipe. Bender said they could accommodate that, but it would require them to squeeze the lots together to provide for deeper depth. The current lot widths allowed for a 57’ wide pad, but reducing them would only allow for a 55’ wide pad. The builders were looking to maximize the values and home sizes on the lots, and Bender stated they were asking for a 5’ side yard setbacks instead of the 7.5’, which would allow for the 57’ wide pad site. Bender said he had spoken to Juba who told them a PUD amendment would be necessary. He felt the cleanest way to do this was to proceed with approval and work with staff on the appropriateness of a PUD amendment. Pratt added that homebuilders say that two feet really matters to customers. Juba stated she had indicated it would require an application for a PUD amendment which would include public notice. Mayor Weidt pointed out that they had already been granted a 7.5’ side yard setback with the PUD, where 10’ was required by ordinance. Juba stated that staff will continue to work with them on options. Klein made motion, Petryk seconded, to approve RESOLUTION 2020-21 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC – PRATT – OAKWOOD, LLP, ON PROPERTY LOCATED WEST OF ONEKA PARKWAY AND NORTH OF ETHAN TRAIL NORTH FOR ONEKA PLACE 4th ADDITION. Roll call vote – all ayes. Motion carried. Hugo City Council Meeting Minutes for May 4, 2020 Page 5 of 8 Public Works Facility Update Public Works Director Scott Anderson provide an update on the proposed Public Works facility. He provided a recap on what had been done so far. The needs study was completed in February, a neighborhood meeting was held in March, and it was discussed at the Parks Commission meeting in April, 2020. Anderson explained staff had been working on the site plan and building floorplan layout, which was about 95% complete. He had been meeting with mechanical engineers on details. WSB Engineering was working on a preliminary wetland review, and a no-loss permit was expected since there were no major wetlands on the site. Work was being done on the topography survey, and soil boring should be done later that week. Looking ahead, staff would continue development of the site plan, landscape plan, and construction specifications. Exterior building materials will be selected. Staff will be providing the Irish Avenue Neighborhood information and looking for their feedback. He will be presenting the project in depth to the Parks Commission and Planning Commission in May, and will be looking for City Council approval in July. If authorized, bids would be received in late July/early August. The contract would then be awarded in August and the City could potentially break ground in September of this year. Anderson requested Council schedule a workshop so he could provide a virtual tour of the plan and discuss progress. Miron made motion, Klein seconded, to schedule a workshop for Thursday, May 14, 2020, at 3:00 p.m. Roll call vote – all ayes. Motion carried Resolutions and Ordinance Approving PUD and Preliminary Plat for Shores of Egg Lake and a Site Plan for the Cattle House Restaurant Tony Harmening had requested approval of a planned unit development (PUD), preliminary plat, and site plan to construct an approximately 5,700 square foot restaurant building for Cattle House Restaurant. City Planner Rachel Juba explained the property was located on the west side of Egg Lake and directly across from City Hall. The property is zoned C-and guided for mixed use, which allowed for commercial, office, and residential uses. The PUD general plan included the restaurant for Phase 1, and for Phase 2, a 4,000 square foot event center and three retail/office buildings totaling 10,100 square feet. The preliminary plat would include one commercial lot and one outlot to be known as “Shores of Egg Lake”. The applicant was only seeking approval of Phase 1 at this time, and site plan approval was for two acres on the north side of the property and included the Cattle House restaurant, outdoor gathering spaces/amenities along the lake, and a parking lot. Juba explained the City had been marketing this property for quite some time, and over the past few months, the applicant had been meeting with the EDA. In December, the Council had approved a purchase agreement for this property. Next steps would be application for a final plat and development agreement, then issuance of a building permit. In February, the EDA had considered the site plan and found it to be consistent with the downtown plan. Juba reviewed the site plan and the building architecture stating the landscaping exceeded standards, and the site was pedestrian friendly. At its April 23, 2020, meeting, the Planning Commission held a public hearing on the requests. There were no comments but staff did receive a phone call from the adjacent property owner who stated he did not want the restaurant use. The Planning Hugo City Council Meeting Minutes for May 4, 2020 Page 6 of 8 Commission unanimously recommended approval of the resolutions and ordinance for the approval of the applications to the City Council subject to conditions in the resolution. Applicant Tony Harmening stated things were moving along well. Financing was in place, but they would not be moving forward with building until COVID had settled. Petryk made motion, Klein seconded, to approve ORDINANCE 2020-500 AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED SOUTH OF 147TH STREET AND EAST OF HIGHWAY 61 (FOREST BOULEVARD NORTH). Roll call vote – all ayes. Motion carried. Miron made motion, Klein seconded, to approve RESOLUTION 2020-22 APPROVING PUD GENERAL PLAN FOR ANTHONY HARMENING, FOR “SHORES OF EGG LAKE” ON PROPERTY LOCATED SOUTH OF 147TH STREET NORTH AND EAST OF HIGHWAY 61 (FOREST BOULEVARD NORTH) and RESOLUTION 2020-23 APPROVING PRELIMINARY PLAT REQUESTED BY ANTHONY HARMENING FOR “SHORES Of EGG LAKE” ON PROPERTY LOCATED SOUTH OF 147TH STREET NORTH AND EAST OF HIGHWAY 61 (FOREST BOULEVARD NORTH). Roll call vote – all ayes. Motion carried Miron made motion, Petryk seconded, to approve RESOLUTION 2020-24 APPROVING A SITE PLAN FOR CATTLE HOUSE RESTAURANT ON PROPERTY LOCATED SOUTH OF 147TH STREET NORTH AND EAST OF HIGHWAY 61 (FOREST BOULEVARD NORTH). Roll call vote – all ayes. Motion carried Approve Goodview Avenue North Trail Feasibility Study and SHIP Grant Parks Planner Shayla Denaway presented the Goodview Avenue North Trail Feasibility Study. She explained the project was similar to the project done last year at 130th Street and Hardwood Creek Trail. The City’s Trail Plan identified a proposed trail along Goodview Avenue North. This gap in the trail system was often discussed by Parks Commissioners, specifically between Egg Lake Road and Geneva Avenue North. In February, 2020, the City was awarded SHIP Funding through an active living partnership project with Living Healthy Washington County and the Statewide Health Improvement Program (SHIP). At their meeting of April 15, 2020, the Parks Commission recommended approval of a proposal from WSB for a feasibility study for this project. WSB had provided an estimate of $17,000 to include a wetland delineation, preliminary design, and project report. Ten-thousand dollars of this would be reimbursed by SHIP funds. A 10% match was required, and the funds must be spent by October, 2020. The Parks Commission had included $17,750 in their Parks Capital Improvement Plan for 2020 for this study. The wetlands would be delineated in the spring, stakeholders would meet in early summer, and the preferred trail design would be discussed before the end of October. A neighborhood meeting would also be held in August or September. Hugo City Council Meeting Minutes for May 4, 2020 Page 7 of 8 Klein made motion, Petryk seconded, to approve the proposal from WSB for the Goodview Avenue North Trail Feasibility Study and the use of SHIP funds. Roll call vote – all ayes. Motion carried Update on Services Provided by YMCA Council Member Becky Petryk provided Council information on services provided by the YMCA. They YMCA has been reaching out to do wellness checks on those 65 years and older, and were there to help them find resources. On May 8 at the Forest Lake YMCA, they will be giving away fresh produce from 11 a.m. to 2 p.m.to anyone who needs it. This was being done in partnership with Washington County and Second Harvest. Three hundred meals per day were being provided by Loaves and Fishes and United Health Group. A Forest Lake business had provided gift cards for residents for meals at local restaurants for pickup or delivery. Daycare services were available for essential workers. Financial contributions to the YMCA were appreciated. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas showed photos of a “thank you” from chaplain Buddy Winn along with photos of the group. The YRN assisted in getting a deck repaired for a White Bear Lake Veteran. Haas reflected on the death of Sergeant Joe Bergeron, who was killed in the line of duty ten years ago. Girl Scout cookies were still being sent overseas. The YRN fulfilled a request for hand wash and assisted a family who needed home repairs due to mold. A donation was received from the Bayport American Legion from meat raffle proceeds. Schedule Annual Performance Review for City Administrator Bryan Bear Bryan Bear has been employed with the City since May 3, 2004. Bryan served as the Community Development Director until being appointed the City Administrator on November, 7, 2011. Staff requests Council schedule the annual performance review for City Administrator Bryan Bear. Weidt made motion, Haas seconded, to table the scheduling of the City Administrator performance review until the May 18, 2020, meeting. Roll call vote – all ayes. Motion carried Hugo City Council Meeting Minutes for May 4, 2020 Page 8 of 8 Adjournment Klein made motion, Petryk seconded, to adjourn at 8:35 p.m. Roll call vote – all ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk